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SECURITIES AND EXCHANGE COMMISSION WASHINGTON,
Washington, D.C. 20549

FORM 10-Q (MARK ONE) /X/ QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 FOR THE QUARTERLY PERIOD ENDED APRIL 30, 1999 OR / / TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 FOR THE TRANSITION PERIOD FROM TO COMMISSION FILE NUMBER: 0-14082

        (MARK ONE)
/x/ QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE
SECURITIES EXCHANGE ACT OF 1934
 
 
 
 
 
For the quarterly period ended July 31, 1999
 
 
 
 
 
OR
 
/ /
 
 
 
TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE
SECURITIES EXCHANGE ACT OF 1934
 
 
 
 
 
For the transition period from                 to                 
 
 
 
 
 
 
Commission File Number:  0-14082

MERRILL CORPORATION (Exact
(Exact name of Registrant as specified in its charter) MINNESOTA 41-0946258 (State or other jurisdiction of incorporation or organization) (I.R.S. Employer Identification No.) ONE MERRILL CIRCLE ST. PAUL, MINNESOTA 55108 (Address of principal executive offices) (Zip

 
Minnesota
 
 
 
41-0946258
(State or other jurisdiction of
incorporation or organization)
 (I.R.S. Employer
Identification No.)
 
One Merrill Circle
St. Paul, Minnesota
(Address of principal executive offices)
 
 
 
 
55108
(Zip Code)

Registrant's telephone number, including area code: 651-646-4501

Indicate by check mark whether the Registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the Registrant was required to file such reports), and (2) has been subject to filing requirements for the past 90 days.

Yes        No -------- --------        

The number of shares outstanding of Registrant's Common Stock, par value $.01, on June 10,September 9, 1999 was 16,076,425. - -------------------------------------------------------------------------------- - -------------------------------------------------------------------------------- 16,138,045.




PART I.--FINANCIALI.—FINANCIAL INFORMATION

PAGE(S) ----------- ITEM
 
 Page(s)
Item 1. FINANCIAL STATEMENTS Financial Statements  
 
Included herein is the following unaudited financial information:
 
 
 
 
 
Consolidated Balance Sheets as of April 30,July 31, 1999 and January 31, 1999................................1999
 
 
 
3
 
Consolidated Statements of Operations for the three and six month periods ended April 30,July 31, 1999 and 1998......1998
 
 
 
4
 
Consolidated Statements of Cash Flows for the threesix month periods ended April 30,July 31, 1999 and 1998......1998
 
 
 
5
 
Notes to Consolidated Financial Statements........................................................... 6-7 ITEMStatements
 
 
 
6
 
Item 2. MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS........... 8-11 ITEM Management's Discussion and Analysis of Financial Condition and Results of Operations
 
 
 
9
 
Item 3. QUANTITATIVE AND QUALITATIVE DISCLOSURE ABOUT MARKET RISK....................................... 12 Quantitative and Qualitative Disclosures About Market Risk
 
 
 
16

PART II.--OTHERII.—OTHER INFORMATION

PAGE(S) ----------- ITEM
 
 Page(s)
 
 
 
 
 
 
 
Item 1.  Legal Proceedings
 
 
 
17
 
Item 4.  Submission of Matters to a Vote of Security Holders
 
 
 
17
 
Item 6. EXHIBITS AND REPORTS ON FORM 8-K................................................................ 13 SIGNATURES............................................................................................... 14 Exhibits and Reports on Form 8-K
 
 
 
17
2

PART I--FINANCIALI—FINANCIAL INFORMATION ITEM

Item 1. FINANCIAL STATEMENTS  Financial Statements

    MERRILL CORPORATION

CONSOLIDATED BALANCE SHEETS (IN THOUSANDS, EXCEPT SHARE DATA)

(in thousands, except share data)

ASSETS

APRIL 30, JANUARY
 
 July 31,
1999

 January 31,
1999 ----------- ----------- (UNAUDITED)

   (unaudited)   
Current assets      
Cash and cash equivalents.......................................................... equivalents $ 4,103 11,001 $23,477
Trade receivables, less allowance for doubtful accounts of $9,298$9,581 and $8,126, respectively..................................................................... 139,852 respectively  145,796  102,365
Work-in-process inventories........................................................ 25,364 inventories  16,848  12,639
Other inventories.................................................................. 8,046 inventories  8,785  7,559
Other current assets............................................................... 12,839 assets  15,369  12,253 ----------- -----------
  
 
Total current assets............................................................. 190,204 assets  197,799  158,293
Property, plant and equipment, net................................................... 59,026 net  58,122  44,935
Goodwill, net........................................................................ 75,123 net  78,296  49,744
Other assets......................................................................... 12,995 assets  12,944  12,973 ----------- -----------
  
 
Total assets..................................................................... assets $ 337,348 347,161 $265,945 ----------- ----------- ----------- -----------
  
 
 
LIABILITIES AND SHAREHOLDERS' EQUITY
 
Current liabilities
 
 
 
 
 
 
 
 
 
 
 
 
Notes payable to banks............................................................. banks $ 66,500 68,000   
Current maturities of long-term debt............................................... 210 debt  960 $2,210
Current maturities of capital lease obligations.................................... 222 obligations  204  236
Accounts payable................................................................... 38,236 payable  35,600  29,640
Accrued expenses................................................................... 35,707 expenses  37,993  44,642 ----------- -----------
  
 
Total current liabilities........................................................ 140,875 liabilities  142,757  76,728
Long-term debt, net of current maturities............................................ maturities  38,110  38,110
Capital lease obligations, net of current maturities................................. 1,329 maturities  1,292  1,375
Other liabilities.................................................................... 10,517 liabilities  10,266  8,581 ----------- -----------
  
 
Total liabilities................................................................ 190,831 liabilities  192,425  124,794 ----------- -----------
  
 
Shareholders' equity      
Common stock, $.01 par value: 25,000,000 shares authorized; 16,069,89516,130,520 and 15,823,155 shares, respectively, issued and outstanding.......................... outstanding  161  158
Undesignated stock: 500,000 shares authorized; no shares issued.................... issued      
Additional paid-in capital, net of note receivables of $1,547...................... 13,882 $2,055 at July 31, 1999  14,202  12,722
Retained earnings.................................................................. 132,474 earnings  140,373  128,271 ----------- -----------
  
 
Total shareholders' equity....................................................... 146,517 equity  154,736  141,151 ----------- -----------
  
 
Total liabilities and shareholders' equity....................................... equity $ 337,348 347,161 $265,945 ----------- ----------- ----------- -----------
  
 

The accompanying notes are an integral part
of the consolidated financial statements. 3

MERRILL CORPORATION

CONSOLIDATED STATEMENTS OF OPERATIONS (IN THOUSANDS, EXCEPT SHARE AND PER SHARE DATA) (UNAUDITED)

(in thousands, except share and per share data)
(unaudited)

THREE MONTHS ENDED APRIL 30 -----------------------------
 
 Three Months Ended
July 31

 Six Months Ended
July 31

 
 
 
 
 
 
1999

 
 
 
1998 ------------ ------------ Revenue.....................................................

 
 
 
1999

 
 
 
1998

 
 
Revenue $ 131,836 166,237 $ 123,514 148,458 $298,073 $271,972 
Cost of revenue............................................. 84,564 75,156 ------------ ------------ revenue  109,398  94,484  193,962  169,640 
  
 
 
 
 
Gross profit.............................................. 47,272 48,358 profit  56,839  53,974  104,111  102,332 
Selling, general and administrative expenses................ 37,728 33,425 ------------ ------------ expenses  38,281  37,267  76,009  70,692 
Merger costs  1,130    1,130   
  
 
 
 
 
Operating income.......................................... 9,544 14,933 income  17,428  16,707  26,972  31,640 
Interest expense............................................ (1,103) (932) expense  (2,064) (1,095) (3,167) (2,027)
Other (expense) income, net................................. (206) 307 ------------ ------------ net  (390) 202  (596) 509 
  
 
 
 
 
Income before provision for income taxes.................. 8,235 14,308 taxes  14,974  15,814  23,209  30,122 
Provision for income taxes.................................. 3,714 6,296 ------------ ------------ taxes  6,753  7,108  10,467  13,404 
  
 
 
 
 
Net income................................................ income $ 4,521 8,221 $ 8,012 ------------ ------------ ------------ ------------ 8,706 $12,742 $16,718 
  
 
 
 
 
Net income per share: Basic..................................................... $.28 $.49 ------------ ------------ ------------ ------------ Diluted................................................... $.27 $.47 ------------ ------------ ------------ ------------              
Basic $0.51
 $0.53
 $0.80
 $1.02
 
Diluted $0.50
 $0.50
 $0.77
 $0.97
 
Dividends per common share.................................. $.02 $.02 ------------ ------------ ------------ ------------share $0.02
 $0.02
 $0.04
 $0.04
 
 
Weighted average number of shares outstanding: Basic..................................................... 15,881,177 16,332,927 ------------ ------------ ------------ ------------ Diluted................................................... 16,470,066 17,194,712 ------------ ------------ ------------ ------------
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Basic  16,089,141  16,412,306  15,985,159  16,372,617 
  
 
 
 
 
Diluted  16,587,536  17,305,017  16,525,333  17,249,865 
  
 
 
 
 

The accompanying notes are an integral part
of the consolidated financial statements. 4


MERRILL CORPORATION
CONSOLIDATED STATEMENTS OF CASH FLOWS (IN THOUSANDS) (UNAUDITED)
(in thousands)
(unaudited)

THREE MONTHS ENDED APRIL 30 ------------------------
 
 Six Months Ended
July 31

 
 
 
 
 
 
1999

 
 
 
1998 ---------- ----------

 
 
Operating activities       
Net income........................................................................... income $ 4,521 12,742 $ 8,012 16,718 
Adjustments to reconcile net income to net cash used in operating activities       
Depreciation and amortization...................................................... 3,745 2,791 amortization  7,959  6,024 
Amortization of intangibles........................................................ 1,170 1,080 intangible assets  2,632  2,174 
Writedown of goodwill.............................................................. -- goodwill    1,000 
Provision for losses on trade receivables.......................................... 1,997 1,048 receivables  2,883  2,585 
Deferred compensation.............................................................. 691 1,338 compensation  910  1,519 
Changes in operating assets and liabilities, net of effects from business acquisitions       
Trade receivables................................................................ (25,289) (8,418) receivables  (29,799) (25,807)
Work-in-process inventories...................................................... (7,957) (13,228) inventories  559  (6,140)
Other inventories................................................................ (487) 202 inventories  (237) (396)
Other current assets............................................................. 164 (697) assets  1,017  41 
Accounts payable................................................................. 2,010 6,052 payable  (2,158) 2,924 
Accrued expenses................................................................. (13,621) (9,589) expenses  (11,034) (5,738)
Accrued and deferred income taxes................................................ 2,693 5,794 ---------- ---------- taxes  (972) (196)
  
 
 
Net cash used in operating activities.......................................... (30,363) (4,615) ---------- ---------- activities  (15,498) (5,292)
  
 
 
Investing activities       
Business acquisitions, net of cash acquired.......................................... (50,371) -- acquired  (54,556) (3,200)
Purchase of property, plant and equipment............................................ (2,836) (3,696) equipment  (5,125) (7,809)
Other investing activities, net...................................................... (1,089) (1,494) ---------- ---------- net  (1,888) (1,601)
  
 
 
Net cash used in investing activities.......................................... (54,296) (5,190) ---------- ---------- activities  (61,569) (12,610)
  
 
 
Financing activities       
Borrowings on notes payable to banks................................................. 69,900 12,600 banks  115,250  71,400 
Repayments on notes payable to banks................................................. (3,400) (4,900) banks  (49,382) (51,800)
Principal payments on long-term debt and capital lease obligations................... (2,060) (71) obligations  (2,120) (149)
Repurchase of common stock    (2,178)
Dividends paid....................................................................... (318) (326) paid  (640) (655)
Exercise of stock options............................................................ 733 669 options  962  1,514 
Tax benefit realized upon exercise of stock options.................................. 430 427 options  521  690 
Other equity transactions, net....................................................... -- 41 ---------- ---------- net    226 
  
 
 
Net cash provided by financing activities...................................... 65,285 8,440 ---------- ---------- Decreaseactivities  64,591  19,048 
  
 
 
(Decrease) increase in cash and cash equivalents.................................................. (19,374) (1,365) equivalents  (12,476) 1,146 
Cash and cash equivalents, beginning of period......................................... period  23,477  2,531 ---------- ----------  
  
 
 
Cash and cash equivalents, end of period............................................... period $ 4,103 11,001 $ 1,166 ---------- ---------- ---------- ----------3,677 
  
 
 

The accompanying notes are an integral part
of the consolidated financial statements. 5

MERRILL CORPORATION

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (UNAUDITED)

(unaudited)

1.  SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

    Our consolidated financial statements as of April 30,July 31, 1999, and for the three and six month periods ended April 30,July 31, 1999 and 1998, have been prepared by us, without audit, pursuant to the rules and regulations of the Securities and Exchange Commission. The consolidated financial statements reflect all adjustments, consisting of normal recurring accruals, which we consider necessary for a fair presentation of the results for the indicated periods. Certain information and accounting policies and footnote disclosures normally included in financial statements prepared in accordance with generally accepted accounting principles have been condensed or omitted pursuant to such rules and regulations. The year end consolidated balance sheet data was derived from audited consolidated financial statements, but does not include all disclosures required by generally accepted accounting principles. These consolidated financial statements should be read in conjunction with the consolidated financial statements and notes thereto included in our 1999 Annual Report.

2.  MERGER

    On July 14, 1999, we entered into an agreement and plan of merger with Viking Merger Sub., Inc. (Viking), an affiliate of DLJ Merchant Banking Partners II L.P. and certain of its affiliates. The merger is subject to shareholder approval and may be terminated if the merger is not consummated by December 31, 1999. The merger can also be terminated if certain events, as defined in the agreement, occur.

    Upon effectiveness of the merger, Viking will be merged into us, and we will continue as the surviving company. In connection with the merger, our shareholders will receive $22.00 in cash, per share of common stock. John Castro, our President and Chief Executive Officer, and Rick Atterbury, our Executive Vice President and Chief Technology Officer, will continue to hold the shares of a new class B common stock that they will receive shortly before the merger in exchange for some of their shares of our common stock and will receive $22.00 in cash for each of their remaining shares of our common stock. The holders of each share of Viking's common stock will be entitled to receive class B common stock in Merrill for each of their shares of Viking's common stock outstanding at the time of the merger; and the holders of each share of Viking's preferred stock and warrants will be entitled to receive preferred stock or warrants, as the case may be, in Merrill for each of their shares of Viking's preferred stock or warrants outstanding at the time of the merger. The transaction is expected to be accounted for as a recapitalization and will have no impact on our historical basis of assets and liabilities.

3.  NET INCOME PER SHARE

    The denominator used to calculate diluted earnings per share includes the dilutive impact of stock options, which increase the actual weighted average number of shares outstanding by 588,889498,395 and 861,785892,711 for the three month periods ended April 30,July 31, 1999 and 1998, respectively and by 540,174 and 877,248 for the six month periods ended July 31, 1999 and 1998, respectively. 3.

4.  BUSINESS ACQUISITIONS

    On April 14, 1999, we purchased substantially all operating assets and assumed certain liabilities of Daniels Printing, Limited Partnership for approximately $44$44.0 million in cash, assumption and payment of existing lines of credit obligations totaling approximately $5.6 million and the assumption of certain ordinary course liabilities of $7.7 million (the Daniels Acquisition).million. The acquisition has been accounted for as a purchase. The excess of the purchase price over the estimated fair value of the net identifiable assets acquired approximated $23.3 million and is being amortized using the straight-line method over 20 years.

    Pro Forma (unaudited) results for the six month period ended July 31, 1999 and the three month and six month periods ended July 31, 1998, as though the acquisition had been effective at February 1, 1998, are as follows:

 
 Three Months
ended July 31, 1998

 Six Months
ended July 31, 1998

 Six Months
ended July 31, 1999

 
 (in thousands, except per share amounts)
Revenues $166,838 $311,260 $313,798
Net Income  8,013  16,450  13,350
Net Income Per Share—diluted $0.46 $0.95 $0.81

    On June 11, 1999, we purchased substantially all operating assets and assumed certain liabilities of Alternatives Communications Group, Inc. for approximately $2.6 million in cash, a promissory note for $0.8 million, payment of an existing line of credit obligation of $2.1 million, and the assumption of certain ordinary course liabilities of $1.9 million. The acquisition washas been accounted for as a purchase and is not significant to our financial position or operating results. The excess of the purchase price over the estimated fair value of the net identifiable assets acquired approximated $3.3 million and is being amortized using the straight-line method over 15 years.

    These acquisitions were financed with excess operating cash and amounts available under our revolving credit agreement. We have determined that it is impracticable at this time to provide the pro forma financial information required under applicable Securities and Exchange Commission rules and regulations for this acquisition. We will file the required pro forma financial information in an amendment to the Form 8-K filed on or before June 28, 1999. 4.facility.

5.  SEGMENT AND RELATED INFORMATION

    SFAS No. 131, "Disclosures About Segments of an Enterprise and Related Information," changeschanged the way we report information about our operating segments. Our five business units have been aggregated into two reportable segments, comprisingcomprised of Specialty Communication Services and Document Services. SPECIALTY COMMUNICATION SERVICES

    Specialty Communication Services  This segment consists of threefour business units--Financialunits: Financial Document Services, Investment Company Services, and Managed Communications Programs--that printPrograms and Merrill Print Group. Our Specialty Communication Services segment provides our financial, investment company and corporate clients with information technology-based solutions for the production and distribution of transactional financial documents, marketing materials, compliance documents and deliver services used in thebranded promotional materials. We are one of three international financial marketplace, including mutual fundprinters with a nationwide network and insurance companies and banks, and national organizations. The principal markets for thisrecognized brand name.

    Document Services  This segment include major metropolitan centers in the world including North America, Europe, Latin America and the Far East. Customers include major investment bankers, corporate officers, mutual fund companies, national and regional real estate networks and other business services. DOCUMENT SERVICESconsists solely of our Document Management Services is the sole business unit reported in this segment. They deliver document management solutions to legal and corporate clients through client-based 6 4. SEGMENT AND RELATED INFORMATION (CONTINUED) service centers. These Merrill-managed facilities provide clients with a broad range of value-added document services, including litigation copying and support, imaging, electronic document scanning, storage and retrieval, binding and post-production shipping. The principal markets for this segment are major metropolitan areas in North America. Customers includewhich provides law firms, corporate legal departments and large corporations.investment banks with information-management products and services designed to enhance productivity and reduce costs. We provide a total outsourcing solution to our clients' information management needs, including providing all of the staff, technology and equipment necessary to manage the varying levels of demand associated with this function.

    The accounting policies of the reportable segments are the same as those described in Note One of Notes to Consolidated Financial Statements.Statements included in our 1999 Annual Report. We evaluate the performance of our operating segments based on revenue and operating earnings of the respective business units. Intersegment sales and transfers are not significant.

    Summarized financial information concerning our reportable segments is shown in the following table. The "Interest && Other" column includes corporate-related items and, as it relates to income before provision for income taxes, income and expense not allocated to reportable segments.

SPECIALTY INTEREST & (IN THOUSANDS) COMMUNICATION SERVICES DOCUMENT SERVICES OTHER TOTAL - ----------------------------------------------------------------------------------------------------------------
(in thousands)
 Specialty
Communication Services

 Document Services
 Interest & Other
 Total

Three month period ending April 30,ended July 31, 1999 Revenue...............................             
Revenue $ 115,650 148,801 $ 16,186 17,436    $ 131,836 166,237
Income (loss) before provision for income taxes........................ 9,418 126 taxes $ (1,309) 8,235 - ---------------------------------------------------------------------------------------------------------------- 19,763 $(1,205)$(3,584)$14,974

As of April 30,July 31, 1999            
Total assets.......................... 266,692 34,539 36,117 337,348 - ---------------------------------------------------------------------------------------------------------------- assets $267,693 $35,195 $44,273 $347,161

Three month period ending April 30,ended July 31, 1998 Revenue...............................             
Revenue $ 109,111 133,902 $ 14,403 14,556    $ 123,514 148,458
Income (loss) before provision for income taxes........................ 16,641 (1,708) taxes $ (625) 14,308 - ---------------------------------------------------------------------------------------------------------------- 18,859 $(2,152)$(893)$15,814

As of January 31, 1999            
Total assets.......................... assets $186,825 $25,966 $53,154 $265,945 - ----------------------------------------------------------------------------------------------------------------

Six month period ended July 31, 1999            
Revenue $263,839 $34,234    $298,073
Income (loss) before provision for income taxes $29,181 $(1,079)$(4,893)$23,209

Six month period ended July 31, 1998            
Revenue $243,012 $28,960    $271,972
Income (loss) before provision for income taxes $35,500 $(3,860)$(1,518)$30,122

5.

6.  FINANCING AGREEMENT

   Subsequent to April 30,July 31, 1999, we amended our revolving credit agreement. Amounts available for borrowing underThe termination date of the amended agreement were increasedwas extended to $90 million through June 30,December 31, 1999. Amounts available for borrowing under the amended agreement are scheduled to decrease to $80will remain at $80.0 million on July 1, 1999 and $40 million on September 1, 1999, at which time, we anticipate to have completedthrough the refinancing of amounts borrowed under this amended agreement related to the Daniels Acquisition.termination date. Under the amended agreement, we have the option to borrow at the bank's reference rate, at 1.0% above the London Interbank Offered Rate (LIBOR), or at 1.0% above a certificate of deposit based rate. We are also required to pay a commitment fee of 0.25% on the unused portion of the line. The amended revolving credit agreementsagreement includes various covenants, including the maintenance of minimum tangible net worth and limitations on the amounts of certain transactions without the approval of the bank. 6.

7.  SUPPLEMENTAL CASH FLOW DISCLOSURE During the first quarter of fiscal year 2000, optionsDISCLOSURES

    Options to purchase 180,040219,160 shares of common stock during the six month period ended July 31, 1999 were exercised through the issuance ofusing non-interest bearing note agreementsnotes primarily to officers of the Company.our officers. Amounts advanced under the note agreementsnotes, totaling approximately $1.5$2.1 million as of April 30,July 31, 1999, are recorded as a reduction of additional paid-in capital on the accompanying unaudited consolidated balance sheets. 7 ITEM

    During the second quarter of fiscal year 1998, we recorded an obligation of $8.0 million for additional consideration related to business acquisitions.


Item 2. MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS Management's Discussion and Analysis
of Financial Condition and Results of Operations

    Certain statements in Management's Discussion and Analysis of Financial Condition and Results of Operations, constitute 'forward-looking' statements within the meaning of the Privatefederal Securities Litigation Reform Act of 1995.laws. Such 'forward-looking' statements involve our known and unknown risks, uncertainties, or achievements thatwhich may cause actual results to be materially different from any future results, performance, or achievements expressed or implied by such 'forward-looking' statements. These risks and uncertainties include, but are not limited to, our ability to continue to diversify our revenue stream, the effectpace of technological changes affecting our business, the demand for printed financial documents, and the competitive environment in our business.

Overview

    We are a diversified communications and document services company applying advanced information systems and Internet technology to provide a full range of services to our corporate, financial and legal clients. We maintain a disciplined focus on specific target markets with substantial, complex business communication requirements, and we aggressively pursue a leadership position within each of these markets.

    In February 1999, we realigned our corporate structure by shifting from a geographically-based matrix organization into five business units in order to provide clearer accountability, quicker decision making and sharper operational focus within each line of business. These business units have been organized into two reportable segments, Specialty Communication Services and Document Services:

      Specialty Communication Services

        •  Financial Document Services

        •  Investment Company Services

        •  Managed Communications Programs

        •  Merrill Print Group

      Document Services

        •  Document Management Services

    Our management's discussion and analysis for the three and six month periods ended July 31, 1999 and 1998 reflects our recent realignment into these five business units. Our management's discussion and analysis filed for prior periods reflect the historical presentation of our business on a product line basis.

    Our Financial Document Services business historically has generated large, high margin cash flow. This business encompasses transactional documents that generally reflect the level of deal activity in the capital markets as well as required regulatory compliance and other repetitive work that is typically not significantly affected by capital market fluctuations. While some types of transactions tend to increase when others are out of favor, a prolonged reduction in the overall level of financial transactions could be expected to have a negative impact on our Financial Document Services business. This was the case, for example, during the Fall of 1998 when pronounced economic difficulties in certain emerging markets reduced the overall level of transaction activity on a global scale. As a result, revenue related to transaction-based financial printing was depressed for the fourth quarter of fiscal year 1999 and the first quarter of fiscal year 2000, during which time we would have completed and invoiced certain transactions that were otherwise postponed or terminated. The first and second quarters of fiscal 1999, on the other hand, represented relatively robust capital markets, which translated into strong operating results for the transaction portion of our Financial Document Services business during these periods.


    In an effort to maximize the stability of our revenue and profitability, we have not only strived to grow the non-financial transaction portion of our Financial Document Services business, but we have also continued to develop and grow our other business units. Our Investment Company Services, Managed Communications Programs and Document Management Services businesses all compete in highly fragmented markets that we believe are undergoing robust growth. Compliance documentation and marketing materials for our investment fund and corporate clients are not significantly affected by capital markets fluctuations, but are usually in higher demand during our first fiscal quarter as a result of our clients' annual filing requirements. Our Managed Communications Programs and Document Management Services businesses tend to follow general economic trends. Both of these businesses also have a considerable amount of long-term contracted revenue that serves to stabilize our operating results. We generally do not begin to receive significant revenue in our Managed Communications Programs business until we have invested approximately six to 12 months analyzing our clients' communication processes and designing appropriate product and service offerings that effectively address their needs.

    The strength of our diversification effort has been attributable to both internal growth and acquisitions. On June 11, 1998, we acquired Executech, Inc. and World Wide Scan Services, LLC, an East coast-based software and imaging company that expanded Document Management Services' client base, giving us a strong presence among top-100 law firms and Fortune 200 corporate law departments. On April 14, 1999, we finalized the acquisition of Daniels Printing, Limited Partnership, a full-service financial and commercial printing company based in suburban Boston, Massachusetts, that reinforce the presence of our Investment Company Services business in the important New England market. Furthermore, we acquired Alternatives Communications Group, Inc. on June 14, 1999, extending the service capabilities, customer base and geographic reach of our Managed Communications Programs business. We have accounted for all of these acquisitions under the purchase method of accounting. Accordingly, our historical results reflect these acquired operations from the date of acquisition.

    In addition to broadening our revenue and customer base, we also strive to maintain a low fixed cost asset base and high utilization rates in connection with our printing assets. This enables us to better respond to a potential downturn in the financial markets and the associated reduction in demand for transaction-based printing services. In periods of strong demand, we subcontract as much as 40% of our financial and investment company printing requirements to third-party local vendors. We pursue a strategy of maintaining a low fixed cost asset base throughout all of our other business units as well. For example, we pioneered the hub and spoke network utilized in our Financial Document Services and Investment Company Services businesses as an efficient method to deploy the resources needed in those businesses. In our Document Management Services business, we recently entered into leasing arrangements with major manufacturers of photocopying equipment, whereby we lease such equipment on an as-needed basis and pay for such usage entirely on a per copy basis (as opposed to paying a fixed monthly rental cost). These arrangements are in line with our overall operating strategy of minimizing our fixed cost asset base and maximizing operating flexibility.

    In all of our business units, we recognize revenue when we ship or complete the product or, in the case of our Document Management Services, when we provide the service. Prior to our recent corporate realignment, our printing operations were historically reflected as a cost center in our overall operating results for the entire company. With its formation in February 1999, the Merrill Print Group has been established as a profit center responsible for managing the printing operations for all of our internal businesses as well as our growing base of commercial printing clients.

    As a result of the proposed merger with an affiliate of DLJ Merchant Banking Partners II, L.P. and certain of its affiliates, we have incurred merger costs of approximately $1.1 million through July 31, 1999. We anticipate that total merger fees and expenses will approximate $23.9 million of which $11.2 million relates to financing costs that will be capitalized and amortized over the term of the finance agreements. The remaining $12.7 million of fees and expenses relates to non-capitalizable merger fees and expenses. While the exact timing, nature and amount of these costs are subject to change, we anticipate that a substantial one-time charge will be recorded in the quarter in which the merger is consummated. Because this charge will be funded entirely through the proceeds of the merger financing, we do not expect this loss to materially impact our liquidity, ongoing operations or market conditions, government public reporting regulations, paper cost,position. The merger is expected to be accounted for as a recapitalization and would consequently have no impact on our historical basis of assets and liabilities nor would result in the integration and performancerecording of recent acquisitions and Year 2000 readiness. See our 1999 Form 10-K for further information on these risks and uncertainties. RESULTS OF OPERATIONSany goodwill.

Results of operations

    The following table sets forth the percentage relationship to total revenue of certain items in our consolidated statements of operations for the three and six month periods ended April 30,July 31, 1999 and 1998, and the percentage change in the dollar amounts of such items between the periods.

THREE MONTHS ENDED APRIL 30, ------------------------------------ PERCENTAGE INCREASE PERCENTAGE (DECREASE) OF REVENUE ---------- ---------------------
  Three Months Ended July 31,

 Six Months Ended July 31,

 
   
Percentage
of Revenue

 Percentage
Increase
(Decrease)

  
Percentage
of Revenue

 Percentage
Increase
(Decrease)

 
  1999

 1998

 1999 VS. vs. 1998

 1999

 1998

 1999 vs. 1998 1998 -------- -------- ----------

 
Revenue             
Financial Document Services 45.8%57.6%(11)%46.9%55.3%(7)%
Investment Company Services 25.9 18.3 59 24.0 19.0 38 
Managed Communications Programs 13.9 12.1 28 14.8 13.6 19 
Merrill Print Group 3.9 2.2 102 2.9 1.4 122 
  
 
   
 
   
Subtotal Specialty Communication Services: Financial................................ 30.6% 37.5% 13% Corporate................................ 37.5 32.9 22 Commercial and other..................... 19.6 18.0 16 -------- -------- 87.7 88.4 6 Communications Services 89.5 90.2 11 88.6 89.3 9 
Document Services: Document management services............. 12.3 11.6 12 -------- -------- Management Services 10.5 9.8 20 11.4 10.7 18 
  
 
   
 
   
Total revenue.......................... revenue 100.0 100.0 7  12 100.0 100.0 10 
Cost of revenue.............................. 64.1 60.8 13 -------- -------- revenue 65.8 63.6 16 65.1 62.4 14 
  
 
   
 
   
Gross profit............................. 35.9 39.2 (2) profit 34.2 36.4 5 34.9 37.6 2 
Selling, general and administrative expenses.................................... 28.6 27.1 13 -------- -------- expenses 23.0 25.1 3 25.5 26.0 8 
Merger costs .7   .4   
  
 
   
 
   
Operating income......................... 7.3 12.1 (36) income 10.5 11.3 4 9.0 11.6 (15)
Interest expense............................. (0.8) (0.8) 18 expense (1.3)(0.7)88 (1.0)(0.7)56 
Other (expense) income, (expense), net.................. (0.3) 0.3 (167) -------- -------- net (0.2)0.1 (293)(0.2)0.2 (217)
  
 
   
 
   
Income before provision for income taxes.................................. 6.2 11.6 (42) taxes 9.0 10.7 (5)7.8 11.1 (23)
Provision for income taxes................... 2.8 5.1 (41) -------- -------- taxes 4.1 4.8 (5)3.5 4.9 (22)
  
 
   
 
   
Net income............................... 3.4% 6.5% (44) -------- -------- -------- --------income 4.9%5.9%(6)%4.3%6.2%(24)%
  
 
   
 
   
BUSINESS We are a diversified electronic and paper document management company. During

Quarter ended July 31, 1999 we adopted Statement of Financial Standards No. 131 "Disclosures about Segments of an Enterprise and Related Information." As a result, we defined our reportable segments and changed the information we report about our operating segments. Operating segment information for prior periods has been restatedcompared to conformquarter ended July 31, 1998

Revenue

    Overall revenue increased 12.0% to the 1999 presentation. Following the new standard, our operating segments have been aggregated into two reportable segments: Specialty Communication Services and Document Services. 8 Under Specialty Communication Services, we include three business units: Financial Document Services, Investment Company Services and Managed Communications Programs. Revenue generated by these three business units is categorized as financial, corporate and other. Document Management Services is the sole business reported in the Document Services segment. Revenue generated by this business unit is categorized as document management services. All accounting policies of the reportable segments are consistent with generally accepted accounting principles and our accounting policies. Additional information about the reportable segments is included in Note Four of the 10-Q. The financial revenue category generally reflects the level of transactional activity in the capital markets. The financial revenue category encompasses many types of transactions, and some types of transactions tend to increase when others are out of favor. However, a prolonged reduction in the overall level of financial transactions could be expected to have a negative impact on this category. The corporate revenue category encompasses required regulatory compliance and mutual fund documentation and other repetitive work and is typically not significantly affected by capital market fluctuations. The commercial and other revenue and document management services revenue categories tend to follow general economic trends. QUARTER ENDED APRIL 30, 1999 COMPARED TO QUARTER ENDED APRIL 30, 1998 Revenue$166.2 million for the first quarter of fiscalended July 31, 1999 from $148.5 million for the same period one year 2000 increased by $8.3 million or seven percent to $131.8 million. On April 14, 1999 the Company purchased substantially all assets and assumed certain liabilities of Daniels Printing, Limited Partnership (the Daniels Acquisition). For the period April 15, 1999 to April 30, 1999, this operation contributed approximately $3.6 million of revenue.ago. Revenue in the Specialty Communication Services segment increased six percent in$14.9 million, or 11.1% to $148.8 million from $133.9 million. Within the firstSpecialty Communication Services segment, Financial Document Services revenue decreased 10.9% to $76.2 million from $85.5 million. Revenue generated by financial transactions, which represented 33.5% of our revenue for the quarter ended July 31, 1999, declined 8.3% when compared to the same period a year ago. This decrease was driven by lower financial transaction activity in the quarter ended July 31, 1999 versus the record activity experienced in the prior year quarter. Corporate regulatory compliance revenue also experienced a decrease of approximately 15.6% for the quarter ended July 31, 1999. This decrease was primarily attributable to the timing of certain projects. Investment Company Services revenue increased $15.9 million, or 58.6% to $43.1 million for the current quarter from $27.2 million for the quarter ended July 31, 1998. The newly acquired Daniels Printing operation contributed $9.3 million of this revenue. Excluding revenue generated by the Daniels Printing operation, Investment Company Services' revenue grew 24.3% which represented an increase in new customer accounts and an increase in the level of services provided to our existing customers. Managed Communications Programs revenue increased $5.1 million or 28.2% to $23.1 million for the quarter ended July 31, 1999 from $18.0 million for the same period one year ago. TheOur recently acquired Alternatives Communications operations contributed $2.0 million of this revenue. Excluding this contribution, Managed Communications Programs revenue growthgrew 17.2% as a result of an increase in the Specialty Communication Services was led by a 22 percentnew customer accounts and an increase in the corporatelevel of services provided to our existing customers. Merrill Print Group revenue category. Thisincreased $3.2 million to $6.4 million for the quarter ended July 31, 1999. The increase was attributedprincipally attributable to strong Investment Company Service activity; strong demand for corporate compliance documents and approximately $2.2 million of revenue contributedgenerated by the acquiredDaniels Printing operation of Daniels Printing. Commercial and other revenue category also contributed to the Specialty Communication Services segment revenue growth by posting a 16 percent increase in revenue during the current first quarter. This increase resulted from our Managed Communication Program Services' offerings to existing customers and through program introductions to new customers. Offsetting this revenue growth was a 13 percent decline in revenue from the financial revenue category. This decline reflects the sharp decline in financial transactions and the continued market volatility that began during the second half of fiscal yearquarter ended July 31, 1999.

    Revenue in the Document Services segment increased 12 percent in$2.9 million, or 19.8% to $17.4 million for the first quarter ended July 31, 1999 from $14.6 million for the quarter ended July 31, 1998. This growth was due to increased revenue from our document service centers, our regional copy centers, and from our imaging services.

Gross profit

    Gross profit increased $2.9 million, or 5.3% to $56.8 million for the quarter ended July 31, 1999 from $54.0 million for the quarter ended July 31, 1998. As a percentage of revenue, gross profit was 34.2% for the quarter ended July 31, 1999 compared to 36.4% for the same period lastprior year. Leading this growthThe increase in gross profit was due to revenue increases discussed above, offset by the decrease in gross profit as a percentage of revenue. The decrease in gross profit as a percentage of revenue resulted from a shift in revenue mix from higher gross margin financial transaction revenue to revenue generated by our imaging servicesother business units which tend to carry lower gross margins.

Selling, general and software products offered through Merrill/E-Tech. Document service center revenue was constantadministrative

    Selling, general and administrative expenses increased $1.0 million to $38.3 million for the comparable first quartersquarter ended July 31, 1999 from $37.3 million for the quarter ended July 31, 1998. Selling, general and administrative expenses primarily increased as a result of variable costs associated with increased revenues. Selling, general and administrative expenses as a percentage of revenue, were 23.0% for the quarter ended July 31, 1999 compared with 25.1% for the prior year quarter. The decrease in selling, general and administrative expense, as a percentage of revenue, resulted from our increasing ability to manage our fixed expense base and lower incentive compensation costs.

Merger costs

    During the quarter ended July 31, 1999, we recorded costs associated with the proposed plan of merger of approximately $1.1 million. This amount reflects investment banking fees, accounting, legal and other direct expenses. It is expected that this amount will continue to increase through the closing of the transaction.

Interest expense

    Interest expense for the quarter ended July 31, 1999 was $2.1 million compared to $1.1 million for the prior year quarter. The increase in interest expense was caused by borrowings under our revolving credit facility to finance the Daniels Printing and Alternatives Communications acquisitions.

Other expense, net

    Other expense, net for the quarter ended July 31, 1999 was $0.4 million compared to other income, net of $0.2 million for the quarter ended July 31, 1998. During the current quarter, we wrote off approximately $0.7 million of advances made to a technology company that filed for bankruptcy. We subsequently purchased the assets of this business for $0.8 million.

Tax provision

    The effective tax rate for the quarter ended July 31, 1999 was 45.1% compared to 44.9% for the prior year quarter. The increase in the effective rate was caused by an increase in non-deductible business and entertainment expenses and non-deductible merger costs. We expect the effective tax rate to increase for the remainder of fiscal year and 1999. Gross profit declined by approximately $1.12000 as additional non-deductible merger costs are incurred.

Net income

    Net income was $8.2 million, or two percent$0.50 per diluted share, for the quarter ended July 31, 1999 versus $8.7 million, or $0.50 per diluted share, for the quarter ended July 31, 1998. The decrease in net income was related to higher selling, general and administrative expenses, merger costs and interest expense, as previously discussed.

Six months ended July 31, 1999 compared to six months ended July 31, 1998

Revenue

    Overall revenue increased 9.6% to $298.1 million for the six months ended July 31, 1999 from $272.0 million for the prior year period. Revenue in the Specialty Communication Services segment increased $20.8 million, or 8.6% to $263.8 million from $243.0 million. Within the Specialty Communciation Services segment, Financial Document Services revenue decreased 7.2% to $139.7 million from $150.4 million. Revenue generated by financial transactions, which represented 32.2% of our overall revenue for the current six month period, decreased by 10.3% when compared to the prior year period. This decrease reflected lower financial transaction activity in the six month period ended July 31, 1999, versus the record activity experienced in the prior year period. Offsetting this decrease was a 4.7% increase in revenue from corporate regulatory compliance work. This increase was driven by an aggressive marketing initiative implemented during the first quarter of fiscal year 2000 which resulted in increased compliance reporting work. Investment Company Services revenue increased $19.7 million, or 38.0% to $71.5 million for the six month period ended July 31, 1999 from $51.8 million for the prior year period. The newly acquired Daniels Printing operations contributed $11.5 million of this revenue. Excluding this contribution, Investment Company Services' revenue grew 15.8%, which primarily represented an increase in new customers and an increase in the level of services provided to our existing customers. Managed Communications Programs revenue increased $7.2 million, or 19.5% to $44.2 million for the six month period ended July 31, 1999 compared to $37.0 million for the prior year period. The newly acquired Alternatives Communications operations contributed $2.0 million of this revenue. Excluding this contribution, Managed Communications Programs' revenue grew 14.1% which primarily represented an increase in new customer accounts and an increase in the level of services provided to our existing customers. Merrill Print Group revenue increased to $8.5 million for the six month period ended July 31, 1999 from $3.8 million during the prior year period. This increase was primarily from $4.4 million of commercial printing generated from the recently acquired Daniels Printing operations.

    Revenue in the Document Services segment increased $5.3 million, or 18.2% to $34.2 million in the six month period ended July 31, 1999 from $29.0 million for the six month period ended July 31, 1998. This growth was due to increased revenue from our document service centers, our regional copy centers, and from our imaging services.

Gross profit

    Gross profit increased slightly to $104.1 million for the six month period ended July 31, 1999 from $102.3 million for the six month period ended July 31, 1998. As a percentage of revenue, gross profit was 34.9% for the six month period ended July 31, 1999 versus 37.6% for the prior year period. The increase in gross profit was due to the revenue increases discussed above, offset by the decrease in gross profit as a percentage of revenue. This decrease in gross profit as a percentage of revenue was due to a shift in revenue mix from higher gross margin financial transaction revenue to revenue generated by our other business units which tend to carry lower gross margins.

Selling, general and administrative expenses

    Selling, general and administrative expenses increased $5.3 million to $76.0 million for the six months ended July 31, 1999 from $70.7 million for the six months ended July 31, 1998. The increase in selling, general and administrative expenses was primarily related to variable costs associated with increased revenue. During the six month period ended July 31, 1998, we recorded a $1.0 million goodwill write-down associated with Merrill Training and Technology, formally Merrill/Superstar Computing Company. Selling, general and administrative expense, as a percentage of revenue, after giving effect to this write-down, was 25.5% for the six month period ended July 31, 1999 and 25.6% for the six month period ended July 31, 1998.

Merger costs

    During the six month period ended July 31, 1999, we recorded costs associated with the proposed plan of merger of approximately $1.1 million. The amount recorded reflects investment banking fees, accounting, legal and other direct expenses. It is expected that this amount will continue to increase through the closing of the transaction.

Interest expense

    Interest expense for the six month period ended July 31, 1999 was $3.2 million compared to $2.0 million for the prior year period. The increase in interest expense was caused by borrowings under our revolving credit facility to finance the Daniels Printing and Alternatives Communications acquisitions.

Other expense, net

    Other expense, net for the six month period ended July 31, 1999 was $0.6 million compared to other income, net of $0.5 million for same period ended July 31, 1998. The primary contributor of the change relates to write-offs of approximately $1.3 million of advance payments we made to a technology company that filed for bankruptcy. We subsequently purchased the assets of this business for $0.8 million.

Tax provision

    The effective tax rate for the six month period ended July 31, 1999 was 45.1% compared to 44.5% for the prior year period. The increase in the effective rate was caused by an increase in non-deductible business and entertainment expenses and non-deductible merger costs. We expect the effective tax rate to increase for the remainder of fiscal year 2000 as additional non-deductible merger costs are incurred.

Net income

    Net income was $12.7 million, or $0.77 per diluted share, for the six month period ended July 31, 1999 versus $16.7 million, or $0.97 per diluted share, for the same period last year. The current quarter gross profit percent of 35.9 percent is down from last year's corresponding period's gross profit percent of 39.2 percent. This decline isdecrease in net income was primarily attributed to the weak financial transaction market that the industry experienced during the last half of fiscal 1999. As a result, utilization at our production facilities declined which drove gross profit margins down. We began to experience increased utilization of our production facilities during the first quarter of fiscal 2000 as evidencedcaused by our increased work-in-process balances at April 30, 1999. Selling, general and administrative expenses increased 13 percent in the first quarter compared to the same period one year ago. This increase was a result of continued investment in the selling areas, both in hiring additional sales representatives and branding new product marketing activities. In addition, as a result of the financial transactions downturn, we experienced higher than average receivables write-offs 9 during the first quarter. As a result, the provision for losses on accounts receivables increased approximately $1.0 million for the current period when compared to the first quarter of fiscal 1999. We anticipate the selling, general and administrative expense to net sales ratio will decrease compared to the first quarter throughout the rest of fiscal year 2000 through cost controls and increased sales revenue from the sales and marketing activities. Interest expense increased in the first quarter compared to the same period last year. This is mainly attributable to increased interest costs associated with our revolving credit agreement as a result of higher borrowing requirements for the Daniels Acquisition and working capital needs as trade receivables and work-in-process inventories grew. The effective income tax rate for the first quarter increased by approximately one percent to 45.1 percent, compared to 44.0 percent in the same period a year ago. The increase in the rate resulted primarily from increased non-deductible business and entertainment expenses. Net income for the quarter was $4.5 million or 27 cents per diluted share compared to $8.0 million or 47 cents per diluted share in the first quarter last year. Net income, as a percentage of revenue decreased during the current quarter as a result of decreased gross profit margins and higher selling, general and administrative expenses, as discussed previously. LIQUIDITY AND CAPITAL RESOURCES Workingpreviously discussed.

Liquidity and capital resources

    Cash and cash equivalents decreased $12.5 million to $11.0 million at April 30,July 31, 1999 decreased to $49.3 million from $81.6$23.5 million at January 31, 1999. The decrease is primarily attributed toWe used cash in operating activities of $15.5 million in the six month period ended July 31, 1999 versus cash used in operating activities of $5.3 million in the six month period ended July 31, 1998. This change was driven by decreased net income, a seasonal increase in trade accounts receivable balances and the assumption and subsequent payment of ordinary course liabilities resulting from the Daniels Acquisition whichPrinting and Alternatives Communications acquisitions. Net cash used in investing activities was financed through excess operating$61.6 million and $12.6 million for the six month periods ended July 31, 1999 and 1998, respectively. Significant uses of cash and our revolving credit agreement. Consideration paidin investing activities for the current six month period included $54.6 million of cash used for the Daniels AcquisitionPrinting and Alternatives Communications acquisitions and capital expenditures of approximately $5.1 million. Consideration for the Daniels Printing acquisition included approximately $44$44.0 million in cash, assumption and payment of existing line of credit obligations totaling approximately $5.6 million and the assumption of certain ordinary course liabilities of $7.7 million. We plan to refinance amounts borrowed under our revolving credit agreementConsideration for the Daniels Acquisition to term debt during 1999. Offsetting the net decrease in working capital was an increase in trade receivable and work-in-process balances totalingAlternatives Communications acquisition included approximately $50 million. We used cash in operating activities of $30.4$2.6 million in the first quartercash, a promissory note of fiscal year 2000 compared to net cash used in operating activities$0.8 million, payment of $4.6an existing line of credit obligations of $2.1 million in the first quarterand assumption of fiscal year 1999. This change is driven by an increase in trade receivables, work-in-process inventories and the assumption and subsequent payment ofcertain ordinary course liabilities resulting from the Daniels Acquisition. Net cash used in investing activities was $54.3 million and $5.2 million for the quarters ended April 30, 1999 and 1998, respectively. Significant use of cash in investing activities for the current quarter included $49.6 million for the Daniels Acquisition and capital expenditures of approximately $2.8$1.9 million. Net cash provided by financing activities was $65.3$64.6 million compared to $8.4$19.0 million for the quarterssix month periods ended April 30,July 31, 1999 and 1998, respectively. This change is primarily the result ofresulted from financing a significant portion of the Daniels Acquisition. YEARPrinting and Alternatives Communications acquisitions with our revolving credit facility.

Year 2000 READINESSReadiness

    Many older computer software programs refer to years in terms of their final two digits only. Such programs may interpret the year 2000 to mean the year 1900 instead. If not corrected, those programs could cause date-related transaction failures. We have a Year 2000 project underway that addresses our internal business systems including software, hardware and firmware as well as external business partners, supply chains, and customers. Our plan includes the following steps: ASSESSMENT.

    Assessment. We have identified and prioritized systems and individual components of systems that contain potentially date-sensitive computer codes. 10 REMEDIATION.

    Remediation. We are making decisions on how to make systems and processes Year 2000-ready, then proceeding to make the necessary changes. THIRD-PARTY VENDORS.

    Third-Party Vendors. We have surveyed thefor Year 2000 readiness of significantour material third-party vendors, including external providers of software anand hardware products, as well as print producers. CONFIGURATION MANAGEMENT.

    Configuration Management. We have tracked source code components of our business applications and changes to those components to manage the remediation process. VALIDATION/TESTING.

    Validation/Testing. We have substantially completed testing of data and have reviewed results to determine that errors were not introduced during the conversionremediation process. CONTINGENCY PLANNING.

    Contingency Planning. We are formulatinghave formulated contingency plans that address the continuum from minor administrative interruptions to failure of mission critical processes to include alternate material and services suppliers where applicable. This plan includes a staffed "command center" that will be activated in December 1999 and stay active as long as required into January 2000.

    Our project plan includes initial testing and remediation which was begun last year and continued into the firstfourth quarter of ourthe fiscal year ending January 31, 2000. The Companyended 1999. We also completed the surveying of key suppliers in the fourth quarter of fiscal 1999. The Company is currently

    Our mission critical accounting, job control, composition and EDGAR filing systems have been tested, remediated and were re-installed in the process of developing contingency plans, as necessary, with the initial plan to be completed and distributed bya Year 2000 ready mode on or before July 31, 1999. We plan to haveThere are some ancillary systems still in the balance of our mission-critical internal systems and electronic data links readyremediation process that are scheduled for completion by October 31, 1999,1, 1999. The Managed Communications Programs' accounting and resolve any supplier problems.fulfillment system is in final testing and scheduled for re-installation in October 1999. We have surveyed our major utility companies and landlords at our facilities and have received most response statements. We are in the process of analyzing those statements and following up, where needed for clarity.

    A master project plan has been developed and a Steering Committee, chartered by the Board of Directors, meets regularly to monitor the plan and address issues. The project has progressed through the system assessment stage and is well into the final stages of remediation stage where programming changes are being made to major business and production systems. We believe that the project is currently on schedule.

    We estimate that the total cost to identify and remediate Year 2000 problems is approximately $3.6$4.2 million. Approximately $2.0$2.8 million of these costs have been incurred as of April 30,July 31, 1999. These costs are expensed as incurred. These costs are primarily relate to the purchase of a new payroll system, consultant and payroll-related costs for our information technology group and some computer hardware and software package upgrade purchase costs. Such costs do not include normal system upgrades and replacements. Detailed system-by-system status for major systems is available on our web site http:/www.merrillcorp.com for those interest parties.

    We, of course, do not have control over many Year 2000 problems. The nature of our society and the interconnected systems of government agencies, utilities, businesses and even individuals can affect our ability to provide goods and services to our customers, and by extension could also affect our financial position. We are making every effort to evaluate, correct and test potential problem areas, but ultimately, the resolutions of Year 2000 questions by other entities in our network of relationships could influence us significantly. 11 ITEM

Item 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK Quantitative and Qualitative Disclosures About Market Risk.

    We regularly invest excess operating cash in overnight repurchase agreements that are subject to changes in short-term interest rates. Accordingly, we believe that the market risk arising from itsour holding of these financial instruments is minimal. 12


PART II.--OTHERII.—OTHER INFORMATION ITEM

Item 1.  Legal Proceedings

    Plaintiffs have filed two lawsuits in Minnesota state court on behalf of our shareholders. The lawsuits allege that our board of directors breached their fiduciary duties to our shareholders in approving the merger, and that our shareholders will not receive adequate compensation for their shares of Merrill common stock pursuant to the merger agreement. The plaintiffs seek to enjoin or rescind the merger, or to recover compensatory damages if the merger is closed and not rescinded. We believe these lawsuits are without merit and intend to defend them vigorously. We do not know of any other pending legal, governmental, administrative or other matters that would materially affect our business or properties.

Item 4.  Submission of Matters to a Vote of Security Holders

    (a) Our annual meeting of shareholders was held on June 2, 1999.

    (b) The following matters were submitted to a vote of security holders:

      Proposal 1—Election of Directors

      To elect nine directors to terms expiring in calendar year 2000.

Directors

 Votes For
 Votes Withheld
Rick R. Atterbury 12,780,910 85,009
James R. Campbell 12,781,010 84,909
John W. Castro 12,781,010 84,909
Ronald N. Hoge 12,781,010 84,909
Frederick W. Kanner 12,781,010 84,909
Richard G. Lareau 12,543,410 322,509
Paul G. Miller 12,780,010 85,909
Michael S. Scott Morton 12,781,010 84,909
Robert F. Nienhouse 12,781,010 84,909

Item 6. EXHIBITS AND REPORTS ON FORM Exhibits and Reports on Form 8-K

    (a) Exhibits

        27. Financial Data Schedule

    (b) Reports on Form 8-K

      A Form 8-K,8-K/A dated April 14, 1999, was filed during the firstsecond quarter of the fiscal year ended JanuaryJuly 31, 20001999 related to the acquisition of substantially all operating assets and assumption of certain liabilities of Daniels Printing, Limited Partnership. 13

      A Form 8-K dated July 20, 1999, was filed during the second quarter ended July 31, 1999 related to the agreement and plan of merger between our company and Viking Merger Sub, Inc.


SIGNATURES

    Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

(REGISTRANT) MERRILL CORPORATION
BY (SIGNATURE) /s/ /s/ John W. Castro (NAME
(NAME AND TITLE) John W. Castro, President and Chief Executive Officer
(DATE) June September 14, 1999
 
BY (SIGNATURE)
 
 
 
/s/ Kay A. Barber (NAME
(NAME AND TITLE) Kay A. Barber, Chief Financial Officer
(DATE) June September 14, 1999
14