(Reference Translation)
Cover Page
| | |
Document Name: | | Extraordinary Report |
| |
Filed with: | | The Director General of the Kanto Local Finance Bureau |
| |
Filing Date: | | June 15, 2017 |
| |
Corporate Name: | | Toyota Motor Corporation |
| |
Name and Title of Representative: | | Akio Toyoda, President |
| |
Location of Head Office: | | 1Toyota-cho, Toyota City, Aichi Prefecture |
| |
Telephone Number: | | (0565)28-2121 |
| |
Name of Contact Person: | | Masayoshi Hachisuka, Project General Manager, Accounting |
| | Division |
| |
Nearest Contact Location: | | 4-18, Koraku1-chome,Bunkyo-ku, Tokyo |
| |
Telephone Number: | | (03)3817-7111 |
| |
Name of Contact Person: | | Hideki Fujii, General Manager, Media Relations |
| | Department, Public Affairs Division |
| |
Places of Public Inspection of the Extraordinary Report: | | Tokyo Stock Exchange, Inc. (2-1, NihonbashiKabuto-cho,Chuo-ku, Tokyo) Nagoya Stock Exchange, Inc. (8-20, Sakae3-chome,Naka-ku, Nagoya) Fukuoka Stock Exchange (14-2, Tenjin2-chome,Chuo-ku, Fukuoka) Sapporo Securities Exchange (14-1, Minamiichijo-nishi5-chome,Chuo-ku, Sapporo) |
Toyota Motor Corporation (“TMC”) is filing this Extraordinary Report pursuant to Article24-5, Paragraph 4 of the Financial Instruments and Exchange Law and Article 19, Paragraph 2, Item9-2 of the Cabinet Office Ordinance relating to the Disclosure of Corporate Affairs, Etc. to report the approval of resolutions at the 113th Ordinary General Shareholders’ Meeting (the “General Shareholders’ Meeting”) of TMC.
| (1) | Date on which the General Shareholders’ Meeting was held: |
| (2) | Details of the proposed resolutions voted on at the General Shareholders’ Meeting: |
| | |
Proposed Resolution 1: | | Election of 9 Members of the Board of Directors |
| |
| | It was proposed that the following 9 persons be elected as Members of the Board of Directors: |
| | Takeshi Uchiyamada, Shigeru Hayakawa, Akio Toyoda, Didier Leroy, Shigeki Terashi, Osamu Nagata, Ikuo Uno, Haruhiko Kato, and Mark T. Hogan. |
| |
Proposed Resolution 2: | | Election of 1 Substitute Audit & Supervisory Board Member |
| |
| | It was proposed that Ryuji Sakai be elected as a substitute Audit & Supervisory Board Member. |
| |
Proposed Resolution 3: | | Payment of Bonuses to Members of the Board of Directors |
| |
| | It was proposed that, in consideration of the results for FY2017 and other factors, the 8 Members of the Board of Directors (excluding Outside Members of the Board of Directors) in office as of the end of FY2017 be paid a total amount of 938,350,000 yen as bonuses. |
| |
Proposed Resolution 4: | | Revision of the Amount of Compensation Payable to Members of the Board of Directors |
| |
| | It was proposed that the compensation limit for the Members of the Board of Directors be revised from a monthly-amount basis to a yearly-amount basis and that the maximum total compensation for the Members of the Board of Directors, including bonuses, be revised to 4.0 billion yen per year (of which, the maximum amount payable to Outside Members of the Board of Directors be 0.3 billion yen per year). |
- 1 -
| (3) | Number of “affirmative votes,” “negative votes” or “abstentions” in respect of the resolutions described above, requirements for the approval of such resolutions and results of voting: |
(Proposed by TMC)
| | | | | | | | | | | | |
Resolutions | | Number of affirmative votes | | Number of negative votes | | Number of abstentions | | Number of voting rights held by shareholders present at the meeting | | Results of voting |
| | | | | Ratio of affirmative votes (%) | | Approved/ Disapproved |
Proposed Resolution 1 | | | | | | | | | | | | |
Takeshi Uchiyamada | | 23,397,279 | | 990,944 | | 47,794 | | 24,938,675 | | 93.81 | | Approved |
Shigeru Hayakawa | | 24,144,305 | | 260,213 | | 31,508 | | 24,938,684 | | 96.81 | | Approved |
Akio Toyoda | | 24,056,730 | | 331,538 | | 47,758 | | 24,938,684 | | 96.46 | | Approved |
Didier Leroy | | 24,141,015 | | 263,530 | | 31,480 | | 24,938,683 | | 96.80 | | Approved |
Shigeki Terashi | | 24,144,450 | | 260,066 | | 31,510 | | 24,938,684 | | 96.81 | | Approved |
Osamu Nagata | | 24,127,730 | | 276,784 | | 31,510 | | 24,938,682 | | 96.74 | | Approved |
Ikuo Uno | | 22,304,474 | | 2,123,291 | | 8,254 | | 24,938,677 | | 89.43 | | Approved |
Haruhiko Kato | | 23,881,628 | | 548,032 | | 6,355 | | 24,938,673 | | 95.76 | | Approved |
Mark T. Hogan | | 21,022,118 | | 3,405,677 | | 8,213 | | 24,938,666 | | 84.29 | | Approved |
Proposed Resolution 2 | | 23,823,709 | | 605,992 | | 6,519 | | 24,938,693 | | 95.52 | | Approved |
Proposed Resolution 3 | | 24,258,363 | | 150,668 | | 27,069 | | 24,938,683 | | 97.27 | | Approved |
Proposed Resolution 4 | | 23,972,336 | | 453,947 | | 9,891 | | 24,938,691 | | 96.12 | | Approved |
| | | | | | |
Note: | | | 1. | | | “Number of affirmative votes”, “Number of negative votes” and “Number of abstentions” include the aggregate affirmative votes, negative votes and abstentions, respectively, exercised in writing or by means of electronic transmission as well as affirmative votes and negative votes, respectively, exercised by shareholders present at the General Shareholders’ Meeting. |
| | | 2. | | | “Number of voting rights held by shareholders present at the meeting” is the aggregate number of voting rights exercised in writing or by means of electronic transmission and the number of voting rights held by all shareholders present at the General Shareholders’ Meeting. |
| | | 3. | | | The requirements for approval of each resolution are as follows: |
| | | | | | For Proposed Resolutions 1 and 2, a majority vote of the shareholders present at the General Shareholders’ Meeting who hold shares representing in aggregate not less thanone-third (1/3) of the voting rights of all shareholders who are entitled to vote; and |
| | | | | | For Proposed Resolutions 3 and 4, a majority vote of the shareholders present at the General Shareholders’ Meeting. |
| | | | | | In addition, each number of voting rights held by shareholders present at the meeting includes the number of voting rights exercised in writing or by means of electronic transmission. |
| (4) | Reasons for not including certain voting rights held by shareholders present at the meeting in the number of voting rights: |
| | The aggregate number of voting rights exercised prior to the General Shareholders’ Meeting and the voting rights which were confirmed by certain shareholders present at the General Shareholders’ Meeting to represent approval or disapproval of each of the proposed resolutions were sufficient to meet the requirements to approve all of the proposed resolutions. Accordingly, voting rights which were held by the shareholders present at the General Shareholders’ Meeting but for which approval or disapproval of each proposed resolution could not be confirmed were not counted. |
- 2 -