Record retention By law, we are required to retain specific types of business records for various periods of time as part of our day to day business, or in connection with regulatory activities, government investigations, and court proceedings. In performing our work, we need to take responsibility for ensuring that all business records are maintained by the company for the statutory minimums required by law. Detailed retention requirements for specific types of documents are set forth in a GTSI Record Retention Policy, which can be found on our Intranet. An equally important aspect of retention of records is the timely destruction of obsolete records. Destroying records that are no longer required to be retained, or possess any value to the company, conserves resources and allows for more efficient searches of archives. By appropriately disposing of obsolete records in accordance with established timelines, we can increase efficiency and reduce risk to GTSI. From time to time, however, the Legal Department may institute a company-wide “Freeze” on document disposal. When we are faced with a government request for information or pending litigation, the destruction of relevant documents can become a criminal act. Company-wide email alerts will be sent, should the need arise, to make us aware of such a situation. As GTSI employees, we must comply with a “Freeze” order without exception. Cooperation with internal investigations There may be instances where we, as GTSI employees, are asked to provide information as part of an investigation involving some aspect of our work. Such investigations could result from a request for information by an external party, such as a contract audit by a customer, or result from an internal determination that a matter requires investigation. GTSI investigates a variety of matters from time to time, not due to any personal vendetta, but to protect the integrity of the Company, its employees, its customers, and its shareholders. It is our duty as GTSI employees to disclose information we have about the subject matter under investigation. By assisting with the investigation, we are doing the right thing, for the right reasons. In the event that we directly are contacted by an external party to provide information as part of an investigation, we should always consult with our department head, or the Legal Department, prior to responding to such a request. We should keep in mind that the Legal Department represents GTSI and will always act in the best interest of the Company. We should also remember that their primary duty is to report violations, where appropriate, and comply with the law. Equal employment opportunity We welcome a diverse work environment by supporting the cultural and ethnic diversity of our GTSI team. As described in our Equal Opportunity Employment policy, we are committed to providing equal employment opportunity to all qualified employees and applicants, and actively engage in an Affirmative Action Plan designed to produce equality in the workplace for all people. We are dedicated to the principle of equal employment without regard to an applicant’s or employee’s race, color, and religious creed, sex (including pregnancy), age, marital status, sexual orientation, national origin, or any other classification protected by applicable discrimination laws. Furthermore, we do not discriminate against any applicant or fellow employee on the basis of a disability or status as a disabled veteran or veteran of the Vietnam era. We support this policy in all employment decisions including but not limited to recruiting, hiring, transfer, promotion, upgrading, training, compensation, termination, layoff, recall (returns from layoff,) company-sponsored training, education, tuition assistance, social and 20 GTSI Corp.• Code of Business Ethics & Conduct |