Contents Letter to Shareholders						 1 Selected Financial Data	 						 7 Management's Discussion and Analysis of Financial Condition and Results of Operations			 		 8 Independent Auditors' Report		 				11 Statements of Operations	 					12 Statements of Capital Stock and Other Stockholder's Equity 		13 		 Balance Sheets						 		14 Statements of Cash Flows		 				15 Notes to Financial Statements					 	16 Corporate Profile				 			20 ACCESS Directors, Officers and Shareholder Information 22 To Our Shareholders: By all accounts, Fiscal Year 1996 was an extremely successful year for your company. In large part due to a successful acquisition in July 1995, revenue and profits improved dramatically over FY ended April 30, 1995. We continued several very positive trends in efficiency, profitability and cash balances. Each of our two business units contributed to this success. Our Electronic Document Management System (EDMS) business experienced tremendous revenue growth facilitated by the acquisition of CimSoft Inc. The Customer Support business once again added numerous new accounts in both the Third Party Hardware and Software Maintenance areas. Financial Success: It is a pleasure to report the financial results of our business for FY 1996. Revenue increased by 44% to $8.7 million, the highest in 4 years. This was primarily due to a tremendous 198% increase in EDMS business, growing from $1.3 million in FY 1995 to $3.8 million in FY 1996. Customer Support revenue grew a modest 3% overall to $4.9 million in FY 1996, camouflaging a dynamic shift in this business to third party maintenance from proprietary product maintenance. Net profit after tax improved by 58% to $205,000, owing largely to a significant improvement in contribution profit from the EDMS business unit. Operating efficiencies, as measured by revenue per employee, also played an important part in our profit growth. Continuing a 4 year trend of improvement, revenue per employee grew an incredible 48% to $175,000 in FY 96, well above the average for our industry. Access' cash balance at year end increased by 134% to over $2 million, with operating activities providing $1.6 million of cash. This is the third year in a row of significant cash balance growth. Profitability combined with large non-cash amortization of capitalized software and tax loss carry forward benefits continue to produce positive cash results. As the chart below shows, removing the effects of these non-cash items reveals the steady growth in the bottom line performance from continuing operations of your company over the past 4 years. CimSoft Acquisition: Perhaps the most dramatic change in your company this past year occurred on July 31, 1995, when we completed the acquisition of CimSoft Inc. Only months old at the time, CimSoft was established by former employees of the Cimage Corporation. A competitor of Access, Cimage had recently fallen on hard times and had been purchased by Tarmac PLC, a $4 billion construction company headquartered in the United Kingdom. By acquiring CimSoft, Access became the exclusive North American distributor for the Cimage product line, an industry leading EDMS software product offering. Although CimSoft had no revenue, Access purchased the opportunity to support and market to a sizable customer base in the US. We also acquired an excellent sales organization located in an Irvine, California office providing us an important presence on the west coast. Our Customer Support staff rose to the challenge, providing support to Cimage customers within days of the acquisition. Financially, the acquisition has been very successful. The purchase price has been fully recovered through collection of Cimage receivables, and the Cimage related revenue has grown quickly and been profitable. In fact, Cimage related revenue (software, services and hardware) accounted for 42% of Access' revenue in Fiscal Year 1996. Tarmac PLC established a separate business unit for the Cimage product line, Cimage Enterprise Systems (CES), the new incarnation of the Cimage organization, is a part of the Professional Services Division of Tarmac PLC. CES is investing heavily in product development and worldwide marketing. Access and CES have an excellent working relationship. EDMS Business Unit Access' EDMS business unit benefited from significant investments in Fiscal Year 1996. The acquisition of CimSoft combined with becoming the exclusive North American distributor for the Cimage product line provided an opportunity to rapidly grow this business. In addition to acquisition costs, we also invested heavily in EDMS Sales and Marketing, increasing these operating expenses by 130% over the previous year. The investments paid off almost immediately as EDMS revenue jumped by 198% to $3.8 million in FY 1996. EDMS sales staff productivity also increased nearly 100%, as EDMS revenue per EDMS sales employee grew to $550,000 in FY 1996. Much of this growth resulted from the Cimage product line. The large installed base of Cimage customers in North America is very happy with the functionality and quality of the product as well as the high level of support provided by Access' Customer Support organization. As a result, there is a strong market for add-on purchases of software and services. With strong, referenceable installations in our target markets of Manufacturing, Petrochemicals, and Utilities, we have a solid foundation for increasing this installed base in FY 1997. Access' own EDICS/400 EDMS product also continues to expand at existing customer sites. The product is still the only full function EDMS product running on IBM's AS/400 platform. Product quality and reliability are exceptional, and functionality is competitive, if not advanced in the areas of Engineering Change Control and Life Cycle Management. Although the AS/400 market is much smaller than that for UNIX based systems, it has a strong, loyal following. We continue to look for ways of working with IBM sales & marketing staff to market this product line. EDICS/400 is particularly strong in providing regulatory compliance, especially for FDA and OSHA (hazardous materials) regulated industries. Customer Support Business Unit A modest 3% growth in revenue masks the dramatic changes that are taking place in our Customer Support business unit. As Access' older proprietary hardware systems are replaced by newer technologies, maintenance revenue from this hardware steadily decreases. This trend is inevitable, and has been evident for several years. In response, our Customer Support business unit began an intense program to offer very high quality, flexible, quick response third party maintenance services. We focused on markets such as scanners, plotters, optical juke boxes, and similar electromechanical products. The results have been a continual increase in Third Party Maintenance revenue in each of the last 4 years. Our Customer Support organization continues to focus on providing exceptional levels of customer satisfaction. We now support over 600 customers worldwide, covering 117 cities in the US alone. We can add coverage to new cities within 5 days. Access provides 24 hour, 7 days per week, 365 days per year toll free dispatch for our customers. Our Support Partner program offers immediate, high quality customer support services for vendors who do not have this capability. Currently we have 9 companies who have chosen Access to take care of their customers. Perhaps the success of this program is best expressed in a letter of recommendation from one of our Support Partners: "The people at Access Corporation.seem to be better equipped to adapt to individual customer wants and needs than any other maintenance provider I have been associated with. Their technical support staff.know that the customer's needs come first." Access Customer Locations Over 600 Customers in 117 Cities Business Strategy for the Future: Your management's objectives have been and continue to be to provide value and liquidity for Access' shareholders. Our performance in Fiscal Year 1996 is another important step toward that goal. Culpepper & Associates, a leading consulting and research firm in the software industry, annually publishes "Financial Operating Ratios for Software Companies". In their most recent edition, they conclude that "as the software industry continues to mature, companies are shifting their staffing efforts towards customer support and professional services." Furthermore, their analysis indicates that the most profitable firms in the software industry are those with high sales growth rates (20% - 30% per year). The financial performance of Access in Fiscal Year 1996 reflects these conclusions. These principles also provide the foundation for Access's business strategy for growth: 1. Provide very high quality products, support and services. 2. Very high levels of customer satisfaction. 3. Provide an ever increasing array of solutions to our existing customers. 4. Acquire new customers and solutions. 5. Focus on our existing market space. 6. Focus on quarterly and annual increases in profitability. We believe that our current operations offer solid revenue growth opportunities. However, the growth potential inherent in current operations falls short of the growth targets we believe are necessary to achieve our shareholder goals of value and liquidity. As a result, we have been actively seeking additional acquisitions that can contribute to your company's growth. Our search is focused on companies that can profitably provide: 1. Additional on-going service revenue. 2. Additional customers to which we can sell our existing products and services. 3. Additional solutions (products and services) that we can sell to our customers. Fiscal Year 1996 was an extremely successful year for your company, in large part due to the successful acquisition in July 1995 (For additional information about Fiscal Year 1996 and our future, please see the Management Discussion and Analysis elsewhere in this report). Healthy cash flow and cash balances combined with zero bank borrowing give your company the ability to aggressively pursue additional revenue and profit growth opportunities in Fiscal year 1997. Sincerely, SCOTT D. WATKINS - -------------------------------------------- Scott D. Watkins President and Chief Executive Officer ACCESS CORPORATION SELECTED FINANCIAL DATA FOR THE YEARS ENDED April 30, 1996 April 30 1995 April 30 1994 April 30 1993 April 30 1992 Summary of Earnings (Loss) from Operations Net Sales $ 8,704,452 $ 6,041,782 $ 6,896,352 $ 7,020,074 $ 8,744,752 Gross Profit 3,310,059 2,352,750 2,573,260 2,871,200 3,836,484 Gross Profit as percentage of net sales 38% 39% 37% 41% 44% Interest Expense 9,378 31,911 26,450 53,246 7,543 Net Earnings (Loss) from Continuing Operations 205,021 129,370 (551,376) (23,947) 889,808 Net Earnings (Loss) before cumulative effect of accounting change 205,021 129,370 (615,239) (182,731) 614,008 Cumulative effect of accounting change 730,000 Net Earnings (Loss) 205,021 129,370 (615,239) 547,269 614,008 Preferred Dividend 102,510 64,685 - - - Income(loss) applicable to common shares $ 102,511 $ 64,685 $ (615,239) $ 547,269 $ 614,008 =========== =========== =========== =========== =========== Average common and common share equivalents outstanding 4,865,559 4,865,559 4,865,559 4,865,559 4,865,559 Per Common Share Statistics Net Earnings (Loss) from Continuing Operations $ 0.02 $ 0.01 $ (0.11) $ (0.00) $ 0.18 Net Earnings (Loss) before cumulative effect of accounting change 0.02 0.01 (0.13) (0.04) 0.13 Cumulative effect of accounting change 0.15 ----------- ----------- ----------- ----------- ----------- Net Earnings (Loss) $ 0.02 $ 0.01 $ (0.13) $ 0.11 $ 0.13 =========== =========== =========== =========== =========== Balance Sheet Data Working Capital $ 2,925,217 $ 1,734,779 $ 695,922 $ 342,444 $ 1,193,459 Working Capital Ratio 3.0:1 3.3:1 1.7:1 1.1:1 1.5:1 Total Assets 6,241,633 5,129,248 5,132,511 7,242,855 5,027,295 Long-term debt 250,000 Mandatorily redeemable preferred stock 1,500,000 1,500,000 1,500,000 1,500,000 Capital Stock and Other Stockholders' equity $ 2,586,024 $ 2,483,512 $ 2,418,826 $ 3,035,419 $ 2,488,150 MANAGEMENT'S DISCUSSION AND ANALYSIS RESULTS OF OPERATIONS NET REVENUES (In thousands) 1996 Change 1995 Change 1994 Net Revenues $8,704 44% 6,042 (12%) $6,896 ACCESS Corporation has two primary lines of business. Over the years the Company has built a substantial customer support business. This business services,on a nationwide basis, hardware and, on a national and international basis, software for the Company's installed base of customers and third parties. The Company is also a leader in the Electronic Document Management Systems (EDMS) software business. In this line of business, the Company develops and markets software solutions for its customers' technical processes. The fluctuations in the Company's revenues overall are a result of the changes in its EDMS operations. System sales from these operations were $3,800,800, $1,275,000, and $2,189,200 in fiscal years 1996, 1995 and 1994, respectively. These sales represented 44%, 21% and 32% of total revenues, respectively. The increase between 1995 and 1996 sales was the result of the acquisition of CimSoft Incorporated, a distributor of Cimage Software and services. The Company continues to have a stable base of revenue and profits from its service operations. Service sales are comprised of hardware and software support to the Company's installed base of customers and some third-party maintenance contracts. Service sales were $4,768,800, $4,538,900 and $4,320,300 in fiscal years 1996, 1995 and 1994, respectively. These sales made up 55%, 75% and 63% of total revenues in these fiscal years, respectively. The decrease in the percentage of total sales in fiscal 1996 reflects the increase in sales in the EDMS line of business. Effective at the beginning of the third quarter of fiscal 1994, the Company discontinued its operations with respect to its Hardware Engineering Services and Contract Manufacturing line of business. It is limiting its manufacturing to supplying cards for the micrographic equipment sold in prior years and the parts required to support existing equipment. In 1994 the Company completed or transferred to third parties all contracts and commit- ments for its Engineering and Contract Manufacturing customers. 	 Revenues from the continuing manufacturing operations, a support group to the Service line of business, were $134,800, $227,800 and $386,800 in fiscal years 1996, 1995 and 1994, respectively which were 1%, 4% and 5% of the total revenues in these fiscal years, respectively. 	 In fiscal year 1996 sales to the U.S. commercial market continued to exceed those to the federal government and international markets. Sales to the U.S. commercial market represented 88% of the total revenue in fiscal 1996, compared with 78% in fiscal 1995 and 73% in fiscal 1994. The federal government accounted for 11% of total revenue in fiscal 1996, compared with 18% in 1995 and 17% in 1994. This reflects the Company's emphasis on marketing to the commercial market. Sales to international markets accounted for 1% of fiscal 1996 revenues, compared with 4% in 1995 and 10% in 1994. Gross Profits (In Thousands) 1996 Change 1995 Change 1994 Gross Profits $3,310.1 41% $2,352.8 (8%) $2,573.3 Percentage of net revenues 38% 39% 37% 	The above Gross Profits for 1996, 1995 and 1994 were net of $673,700, $673,700 and $839,900 of amortization of computer software costs, respective- ly. EDMS gross margins before amortization in fiscal 1996 were 46%, which was a increase from fiscal 1995 level of 43% and an decrease from the fiscal 1994 level of 59%. EDMS gross margins after amortization in fiscal 1996 were 28%, which was an increase from fiscal 1995 and 1994 levels of (10%) and 20%, respectively. Service gross margins of 46% decreased from fiscal 1995 and 1994 levels of 55% and 53%, respectively. This decrease in gross margin in fiscal 1996 is the result of the CimSoft acquisition. The Cimage software maintenance requires the Company to pay a royalty to the proprietor of the Cimage software. Manufacturing gross margins of (75%) in fiscal year 1996 were less favorable than those reported in fiscal years 1995 of 1% and in fiscal 1994 of (45%). 	Selling, general and administrative expenses increased from $1,528,500 in fiscal 1995 to $2,433,400 in fiscal 1996. The primary contributor to this increase in expenses was the increase in personnel and related expenses. CimSoft,Incorporated had a sales office and personnel in Irvine, California, which the Company took at the time of the acquisition. 	 	Engineering, Research and Development (R&D) expenditures were incurred for maintaining and upgrading existing products. Engineering and development expenses for the current period increased from $592,500 in fiscal 1995 to $611,300. Fiscal 1996 operating expenses for R&D were 3% higher than fiscal 1995 and 46% lower than fiscal 1994. In fiscal 1994 the Company completed the development work on the AS/400. 	The Net Income Before Income Tax in fiscal 1996 of $310,600 increased $114,600 over that of fiscal 1995. The Company's gross margin decreased 1% in fiscal 1996. The Company increased operating expenses by $923,700 in fiscal 1996. Revenues increased more than cost of goods sold and operating expenses, thus yielding the above increase in the net income before income tax in fiscal 1996. 	The Company provided $105,600 of income taxes in fiscal 1996. This expense resulted in a reduction in deferred income tax benefits. LIQUIDITY AND CAPITAL RESOURCES 	In fiscal 1996, the Company provided approximately $1,621,500 of cash from operating activities. The Company did not utilize the bank line of credit. The result was a cash balance of $2,071,800 and zero bank borrowing at April 30, 1996. Accounts receivable decreased approximately $163,000 during fiscal 1996. This decrease is the result of a steady flow of sales throughout fiscal 1996. 	Inventories at April 30, 1996 decreased approximately $224,400 from the balance at April 30, 1995. This decrease is primarily due to the completion of projects for the EDMS product line. 	Accounts Payable at April 30, 1996 increased approximately $86,200 from April 30, 1995. This increase reflected primarily the spending required to resell the Cimage product line. Prepaid maintenance contracts at April 30, 1996 increased approx- imately $294,300 from April 30, 1995. This increase reflected the increase in annual prepaid maintenances for the Cimage product line. 	The Company requires progress payments on its large EDMS System orders based on predetermined events. Reported as current liabilities, these progress payments totaled approximately $408,500 at April 30, 1996, which represents a decrease of approximately $449,000 from April 30, 1995. 	Working capital on April 30, 1996 was $2,925,200, compared with $1,734,800 on April 30, 1995. The Company has a loan agreement which provides for a line of credit through April 7, 1998 (See Note 2 of the Notes to the Financial Statements). The bank line of credit was $400,000 at April 30, 1996, of which none was outstanding. 	The Company's plans are structured so that revenues from its AS/400 and Cimage products, in combination with those from its recurring service business, are expected to provide the cash flow required to operate the Company. 	The Company's assets currently include $1,068,900 of net realizable value for the computer software development of the AS/400 product line. This software is currently being amortized at the greater of 33% of the AS/400 software revenue or $56,100 per month. These computer software development costs will be fully amortized no later than November 1997. At this point in time, there is a market for the Company's AS/400 software product line. However, there is no assurance that this market will continue through November 1997. If it becomes apparent that net realizable value of this asset on the Company's books will not be supported by sufficient future revenue, the Company will write down the book value of the software and take this write-down as an expense in the period in which it occurs. 	While Access has just completed a very successful year and is well positioned for the future, the Company is relatively a small player in the technically dynamic market which is populated by large players like Microsoft and IBM, as well as many middle and small size firms. In this fragmented market, a great many companies are competing for each new customer order. Access faces a future filled with opportunities but also filled with a great many risks, many of which are beyond its control. 						 Independent Auditors' Report Stockholders and Board of Directors: We have audited the accompanying balance sheets of ACCESS Corporation as of April 30, 1996 and 1995, and the related statements of operations, of capital stock and other stockholders' equity and of cash flows for each of the three years in the period ended April 30, 1996. These financial statements are the responsibility of the Company's management. Our responsibility is to express an opinion on the financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of ACCESS Corporation as of April 30,1996 and 1995, and the results of its operations and its cash flows for each of the three years in the period ended April 30, 1996, in conformity with generally accepted accounting principles. DELOITTE & TOUCHE LLP - --------------------- Deloitte & Touche LLP Cincinnati, Ohio May 24, 1996 ACCESS CORPORATION STATEMENT OF OPERATIONS FOR THE YEARS ENDED APRIL 30, 1996, 1995 AND 1994 1996 1995 1994 REVENUE: System Sales $3,800,795 $1,274,996 $2,189,248 Service 4,768,837 4,538,938 4,320,323 Manufacturing 134,820 227,848 386,781 --------- --------- --------- Total 8,704,452 6,041,782 6,896,352 --------- --------- --------- COST: System sales, exclusive of amoritization shown separately below 2,052,266 729,965 902,566 Service 2,432,402 2,059,347 2,020,136 Manufacturing 236,022 226,016 560,486 --------- --------- --------- Total 4,720,690 3,015,328 3,483,188 --------- --------- --------- GROSS PROFIT BEFORE AMORTIZATION 3,983,762 3,026,454 3,413,164 AMORTIZATION OF COMPUTER SOFTWARE COST 673,704 673,704 839,904 --------- --------- --------- GROSS PROFIT 3,310,058 2,352,750 2,573,260 OPERATING EXPENSES: Selling, general and administrative 2,433,376 1,528,460 2,007,953 Engineering, research and development 611,295 592,504 1,124,789 --------- --------- --------- OPERATING INCOME (LOSS) 265,387 231,786 (559,482) OTHER INCOME(EXPENSE) 54,612 (3,805) 24,047 INTEREST EXPENSE (9,378) (31,911) (26,450) --------- --------- --------- EARNINGS (LOSS) FROM CONTINUING OPERATIONS BEFORE INCOME TAXES 310,621 196,070 (561,885) INCOME TAXES (BENEFIT) (Note 6) 105,600 66,700 (10,509) --------- --------- --------- NET EARNINGS (LOSS) FROM CONTINUING OPERATIONS 205,021 129,370 (551,376) DISCONTINUED OPERATIONS (Note 9): Net loss from operations of discontinued E&M business (73,812) Income on disposal of discontinued operations 9,949 --------- --------- --------- NET EARNINGS (LOSS) 205,021 129,370 (615,239) PREFERRED DIVIDEND 102,510 64,685 - --------- --------- --------- INCOME (LOSS) APPLICABLE TO COMMON SHARES $ 102,511 $ 64,685 $ (615,239) ========= ========= ========= WEIGHTED AVERAGE NUMBER OF COMMON SHARES 4,865,559 4,865,559 4,865,559 PER COMMON SHARE AND COMMON SHARE EQUIVALENT (Note 4): Net earnings (loss) from continuing operations $ 0.02 $ 0.01 $ (0.11) Net earnings (loss) $ 0.02 $ 0.01 $ (0.13) ========= ========= ========= <FN> See notes to financial statements. ACCESS CORPORATION STATEMENTS OF CAPITAL STOCK AND OTHER STOCKHOLDERS' EQUITY APRIL 30, 1996, 1995 AND 1994 Additional Retained Treasury Common Class A Common Paid-in Earnings Shares Amount Shares Amount Shares Amount Capital (Deficit) -------------------------------------------------------------------------------------------- BALANCE, April 30, 1993 16,270 $(15,383) 3,453,257 $345,326 1,428,572 $142,857 $10,826,201 $(8,263,580) Deferred compensation under restricted stock plan (1,354) Net loss (615,239) ------ -------- --------- -------- --------- -------- ----------- ------------ BALANCE, April 30, 1994 16,270 (15,383) 3,453,257 345,326 1,428,572 142,857 10,824,847 (8,878,819) Class One Preferred Stock dividends (64,685) Net earnings 129,370 ------ -------- --------- -------- --------- -------- ----------- ----------- BALANCE, April 30,1995 16,270 (15,383) 3,453,257 345,326 1,428,572 142,857 10,760,162 (8,749,449) Class One Preferred Stock dividends (102,510) Conversion of Class A Common Stock to Common Stock 1,428,572 142,857 (1,428,572) (142,857) Net earnings 205,021 ------ -------- --------- -------- --------- -------- ----------- ----------- BALANCE, April 30, 1996 16,270 $(15,383) 4,881,829 $488,183 - $ - $10,657,652 $(8,544,428) ====== ======== ========= ======== ========= ======== =========== =========== <FN> See notes to financial statements. ACCESS CORPORATION BALANCE SHEETS APRIL 30, 1996 AND 1995 LIABILITIES AND CAPITAL STOCK AND ASSETS 1996 1995 OTHER STOCKHOLDERS' EQUITY 1996 1995 CURRENT ASSETS: CURRENT LIABILITIES: Cash and cash equivalents $2,071,772 $ 883,487 Accounts payable $ 285,703 $ 95,864 Accounts receivable, less allowance Accrued salaries, wages and commissions 367,282 120,054 for doubtful accounts of $189,685 in 1996 Accrued taxes 22,400 24,429 and $18,100 in 1995 (Note 2): 1,890,673 1,015,811 Accrued warranty expense - 44,275 Inventories (Note 2): Other accrued liabilities 49,385 40,256 Raw materials and purchased parts 64,553 79,495 Accrued Royalty 291,192 37,427 Work-in-process 102,900 318,598 Advances from customers 408,460 339,456 Finished goods 21,057 14,772 Capital leases 19,599 56,613 ---------- --------- --------- --------- Total inventories 188,510 412,865 Total current liabilities 1,444,021 758,374 Prepaid expenses 106,283 68,990 Deferred income tax, net of valuation PREPAID MAINTENANCE CONTRACTS 609,078 299,578 allowance of $300,000 (Note 6) 112,000 112,000 ---------- --------- Total current assets 4,369,238 2,493,153 CAPITAL LEASES - 23,099 EQUIPMENT AND LEASEHOLD MANDATORY REDEEMABLE CLASS ONE IMPROVEMENTS (Note 2): PREFERRED STOCK (Note 3) 1,500,000 1,500,000 Computer hardware and software 1,449,310 1,952,220 Preferred Dividends - Accrued 102,510 64,685 Machinery and equipment 503,337 503,337 Office and service equipment 364,492 313,431 CAPITAL STOCK AND OTHER Leasehold improvements 13,405 5,000 STOCKHOLDERS' EQUITY (Notes 2,4): Tools, dies and fixtures 115,013 115,013 Capital Stock: ---------- --------- Common Stock, no par value,authorized,Ep Total 2,445,557 2,889,001 8,000,000 shares; issued and outstanding Less accumulated depreciation 2,187,785 2,646,833 4,881,829 in 1996 and 3,453,257 shares in 1995 488,183 345,325 ---------- --------- Class A Common Stock, no par value, Net equipment and leasehold authorized 2,000,000 shares; issued and improvements 257,772 242,168 outstanding 1,428,572 shares in 1995 142,857 Additional paid-in capital 10,657,652 10,760,162 COMPUTER SOFTWARE COSTS, net of Deficit from April 1, 1985 (8,544,428 (8,749,449) accumulated amortization of $2,299,595 in 16,270 Common Stock shares in treasury, 1996 and $1,625,891 in 1995 1,068,923 1,742,627 at cost (15,383) (15,383) ---------- ---------- Total capital stock and other DEFERRED INCOME TAX BENEFIT, stockholders' equity 2,586,024 2,483,512 net of valuation allowance of $2,134,000 in ---------- --------- 1996 and 1995 (Note 6) 545,700 651,300 --------- --------- TOTAL $6,241,633 $5,129,248 TOTAL $6,241,633 $5,129,248 ========== ========= ========== ========== <FN> See notes to financial statements. ACCESS CORPORATION STATEMENTS OF CASH FLOWS FOR THE YEARS ENDED APRIL 30, 1996, 1995 AND 1994 1996 1995 1994 CASH FLOWS FROM OPERATING ACTIVITIES: Net earnings (loss) $ 205,021 $ 129,370 $ (615,239) Adjustments to reconcile net earnings to net cash provided by operating activities: Amortization 673,704 673,704 839,904 Depreciation 143,027 139,819 254,943 Deferred income taxes 105,600 66,700 Deferred compensation under restricted stock plan (1,354) Loss (gain) on disposal of fixed assets 1,111 7,028 (3,608) Prepaid maintenance contracts 294,324 100,606 66,704 Change in assets and liabilities: Accounts receivable 162,968 (124,211) 1,106,941 Inventories 224,355 103,163 60,411 Prepaid expenses (37,293) 37,672 70,470 Accounts payable 86,215 (62,481) (133,824) Accrued liabilities 211,417 (54,023) (283,155) Advances from customers (448,994) 30,151 (449,309) ---------- ---------- ---------- Net cash provided by operating activities 1,621,455 1,047,498 912,884 ---------- ---------- ---------- CASH FLOWS FROM INVESTING ACTIVITIES: Acquisition of business, net of cash received (148,629) Capital additions (166,010) (22,779) (84,316) Proceeds from disposal of fixed assets 6,267 2,156 22,459 ---------- ---------- ---------- Net cash used in investing activities (308,372) (20,623) (61,857) ---------- ---------- ---------- CASH FLOWS FROM FINANCING ACTIVITIES: Repayments on bank line of credit (71,807) (848,959) Dividends on Class One Preferred Stock (64,685) Payments on capital leases (60,112) (75,081) (52,068) ---------- ---------- ---------- Net cash used in financing activities (124,797) (146,888) (901,027) ---------- ---------- ---------- INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 1,188,286 879,987 (50,000) CASH AND CASH EQUIVALENTS, Beginning of year 883,487 3,500 53,500 ---------- ---------- ---------- CASH AND CASH EQUIVALENTS, End of year $2,071,773 $ 883,487 $ 3,500 ========== ========== ========== SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION: Cash paid for interest $ 31,911 $ 31,911 $ 26,616 During 1994, the Company entered into capital leases totaling $206,860 (Note 8). Dividends declared but unpaid on Class One Preferred Stock totaled $102,510 (1996) and $64,685 (1995) <FN> See notes to financial statements. NOTES TO FINANCIAL STATEMENTS ACCESS Corporation for the years ended April 30, 1996, 1995 and 1994 NOTE 1: A Summary of Significant Accounting Policies Nature of Business The Company services hardware and software for its installed base of customers and third parties. It also develops and markets software for the electronic storage, control and processing of technical documentation. Revenue Recognition Revenues from the sale of new systems are recognized upon shipment. If there are services performed, revenue is recognized at the time of customer acceptance. Revenue from prepaid maintenance agreements is recognized ratably over the life of the maintenance contracts. Inventories Inventories comprised of material, labor, and related overhead expenses are stated at the lower of cost (first-in, first-out method) or market. Equipment and Leasehold Improvements Equipment and leasehold improvements are recorded at cost and depreciated over their estimated useful lives using the straight-line method. Computer software is depreciated over three years or its useful life, whichever is less. Computer Software Development Costs Computer software development costs are recorded in accordance with Statement of Financial Accounting Standards No. 86, Accounting for the Costs of Computer Software to be Sold, Leased or Otherwise Marketed. Costs incurred up to the point of establishing technological feasibility are expensed currently. Costs incurred after establishment of technological feasibility were capitalized. Amortization of these capitalized costs began in March 1993 when the products were released to customers and are to be amortized over a period not to exceed five years. Amortization expense was $673,704, $673,704 and $839,904 for fiscal years 1996, 1995 and 1994, respectively. Use of Estimates The preparation of the financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual amounts could differ from those estimates. Statement of Cash Flows Cash and cash equivalents consist of cash on hand, cash on deposit, and short-term investments with original maturities less than ninety days. Product Warranties Under its product warranty policy, the Company has agreed to replace certain parts or provide remedial service during the designated warranty period. Costs associated with these programs are determined on the basis of estimated net future costs. Stock-Based Compensation The FASB issued Statement of Financial Accounting Standards No. 123 - Accounting for Stock-Based Compensation in October 1995. The standard defines a fair-value based method of accounting for stock-based compensation but permits compensation expense to continue to be measured using the intrinsic value-based method previously used. The Company intends to continue measuring compensation expense using the intrinsic value-based method and under the provisions of the standard, which must be adopted in 1997, will be required to make pro forma disclosures of net income and earnings per share as if the fair value method had been used. Note 2: Bank Line of Credit The Company's current line of credit agreement ($400,000 as of April 7, 1996) extends through April 7, 1998. Borrowings under the agreement bear interest at one percent over the prime rate, 8 1/4% at April 30, 1996. Borrowing is based upon the levels (as set forth in the loan agreement) of eligible accounts receivable. To secure any borrowing, the Company has pledged accounts receivable, inventories, fixed assets, and general intangibles. The agreement contains restrictive and other covenants which require the Company to maintain certain levels of indebtedness to net worth, current ratio and cash flow from operations. It also restricts new borrowings, capital expenditures, and dividends on its capital stock. - --------------------------------------------------------------------------------- 1996 1995 1994 - --------------------------------------------------------------------------------- Maximum borrowings during the year $ -0- $127,354 $790,249 Average outstanding balance during the year $ -0- $ 27,956 $302,652 Weighted average interest rate 9.1% 7.5% (determined on a monthly basis) Note 3: Mandatorily Redeemable Preferred Stock and Notes Payable On October 28, 1991, the Company entered into a Note Purchase Agreement with Oce-van der Grinten, N.V. ("Oce"), which provided for borrowing by the Company of up to $1.5 million to fund a major software development project. On August 26, 1992, $1,000,000 of then outstanding notes were redeemed in exchange for 10,000 shares of mandatorily redeemable Class One Preferred Stock. In April 1993, the Company issued to Oce an additional 5,000 shares of mandatorily redeemable Class One Preferred Stock for $500,000. The Class One Preferred Stock is divided into three series: 10,000 shares of 7% Class One Preferred Stock ($1,000,000); 2,500 shares of 9% Class One Preferred Stock ($250,000), and 2,500 shares of variable rate Class One Preferred Stock ($250,000). The variable rate Class One Preferred Stock was issued at the rate of 9%. Dividends on the Class One Preferred Stock for any fiscal year are cumulative only to the extent of 50% of the Company's net after-tax earnings, as defined, for such year. Annually, beginning in 1995, the Company is required to redeem the Class One Preferred Stock at $100 per share plus accumulated dividends in an amount equal to a specified portion of after-tax earnings, as defined. Unless dividends on the Class One Preferred Stock are current, the Company may not declare a dividend on its common shares or redeem or purchase any of its common shares. Under the Note Purchase Agreement, Oce agreed to limitations on the voting and transfer of its stock (including the transfer of such stock to a voting trust, the trustees of which are four of the Company's directors) and Oce was released from its obligation under certain circumstances to make a tender offer for the Company's common stock. As of April 30, 1996, the Company had authorized and issued a total of 15,000 shares of Class One Preferred Stock. The Company was not required to and has not redeemed any Class One Preferred Stock in Fiscal 1996. Note 4: Capital Stock In 1992 the Company entered into a Voting Trust Agreement with Oce. The Voting Trust Agreement required Oce to place the certificates for 1,904,763 of its Common Stock, less 100 shares, into a voting trust. The trustees of the trust are four directors of the Company. Pursuant to the Voting Trust Agreement, the shares will be voted for matters related to the election of directors in the discretion of the voting trustees (except that such shares will be voted for up to two director nominees designated by Oce) and on all other matters by Oce pursuant to a proxy to be granted to it by the voting trustees. The Voting Trust Agreement is irrevocable for a period of ten years and may be renewed, at the option of Oce, for additional periods of not more than ten years each. The Voting Trust Agreement will automatically terminate: * with respect to any such shares sold to a party unrelated to Oce * upon the closing of any underwritten public offering of Common Stock which results in not less than $10,000,000 in aggregate sales price of Common Stock having been sold. * upon the acquisition by any person of beneficial ownership of as many or more shares of Common Stock as are owned by Oce. Further, the Voting Trust Agreement may be terminated by notice by Oce to the voting trustees at anytime after October 3, 1995. If the Voting Trust Agreement is terminated by notice or is not renewed on its tenth anniversary, Oce is required to make a tender offer for any and all of the shares of Common Stock at a price per share not less than that defined in the Note Purchase Agreement (Note 3) and calculated using the Company's audited financial statements. If the calculated price per share is less than zero, Oce is not required to make a tender offer. If the Voting Trust Agreement is terminated by notice to the voting trustees, the tender offer is required not later than six months after the end of the fiscal year in which the first anniversary of the notice affected the termination. If the agreement is not renewed, the tender offer is required not later than six months after the end of that fiscal year end. Common Shares Common Stock shareholders including the voting trustees have equal voting rights. Actions by a majority of voting trustees constitute the act of the voting trust. In Fiscal 1996, the Class A Common Stock was converted to Common Stock. Earnings Per Share The earnings (loss) per share computations are based on the weighted average number of common shares outstanding during the year adjusted for the effect of common share equivalents where dilutive. Fully diluted earnings (loss) per share are not presented as the effect of the dilution is less than 3% or is anti-dilutive for the years 1994 - 1996. Stock Option Plans During the year ended April 30, 1994, the Company adopted the 1993 incentive stock option plan covering 500,000 shares of its Common Stock. The Company also amended the 1983, 1985 and 1991 plans to add provisions providing that all outstanding stock options will become exercisable upon the occurrence of a change of control or similar event. Options may be granted under the 1991 and 1993 plans to officers and key employees of the Company. Additionally, directors of the Company and other persons in business relationships with the Company, such as independent contractors and consultants, may be granted non-qualified options under the 1991 plan. No further options may be granted under the 1979, 1983 and 1985 plans. Incentive stock options may be granted only to Company employees. The option price under the plans may not be less than the fair market value of the Common Stock at the date of grant, as determined by the Board of Directors, which administers the plans. All options granted under the 1985 plan and any incentive stock options granted under the 1979, 1983, 1991 and 1993 plans may not be exercised prior to one year from date of grant and expire ten years from the date of grant. Changes in stock options were as follows: ____________________________________________________________________________ Number of Shares Reserved Granted - ---------------------------------------------------------------------------- Balance, April 30, 1994 878,200 435,800 Canceled ( 500) ( 73,400) _______ _______ Balance, April 30, 1995 877,700 362,400 Issued 350,000 Canceled ( 2,400) ( 2,400) _______ _______ Balance, April 30, 1996 875,300 710,000 ======= ======= At April 30, 1996, options to purchase 281,250 shares of Common Stock were exercisable at $.50 to $1.00 per share. Note 5: Engineering, Research and Development Engineering, research and development costs for the years ended April 30, 1996, 1995 and 1994 are as follows: - ---------------------------------------------------------------------------- 1996 1995 1994 - ---------------------------------------------------------------------------- Charged to specific customer orders $380,741 $ 495,887 $ 820,614 Charged directly to engineering, research and development 611,295 592,504 1,124,789 _________ ________ _________ Total cost of engineering, research and develop- ment efforts $922,036 $1,088,391 $1,945,403 ======= ========= ========= Note 6: Income Taxes The provision for income taxes (benefit) includes the following: - ------------------------------------------------------------------------------ 1996 1995 1994 - ------------------------------------------------------------------------------ Federal: Deferred $105,600 $ 66,700 ($214,100) Currently payable (Refundable) 164,000 66,700 ( 10,509) Tax benefit of net operating loss carryforward (164,000) (66,700) Valuation Allowance 214,100 ________ ________ ________ Total $105,600 $66,700 ($10,509) ======= ======= ======== Deferred income taxes reflect the net income tax effects of (a) temp- orary differences between the carrying amounts of assets and liabilities for financial reporting purposes and the amounts used for income tax purposes, and (b) net operating loss carryforwards. The income tax effects of signif- icant items comprising the Company's net deferred income tax asset as of April 30, 1996 and 1995 are as follows: - ----------------------------------------------------------------------------- 1996 1995 - ----------------------------------------------------------------------------- Net operating loss carryforwards Federal $2,826,600 $3,100,700 State 75,800 37,000 Temporary differences: Customer Deposits 67,500 Accrued warranty expense 25,000 Inventory capitalization 96,400 96,000 Other 131,100 44,300 _________ _________ Total $3,197,400 $3,303,000 Less Valuation Allowance (2,539,700) (2,539,700) _________ _________ Net deferred income tax asset $ 657,700 $ 763,300 ======== ======== The amounts and expiration dates for the Company's net operating loss carryforwards for income tax return purposes are summarized as follows: Year Ending April 30 Federal -------------------- ---------- 2002 $1,622,000 2004 2,762,000 2005 3,027,000 2008 459,000 2009 803,000 --------- Total $8,673,000 ========= Note 7: Revenues to Major Customers On a continuing basis, no single customer accounts for a significant percentage of the Company's net sales. However, net revenues to customers in selected industries as a percent of total revenues are as follows: - ----------------------------------------------------------------------------- 	 1996 1995 1994 - ----------------------------------------------------------------------------- Federal Government 10.9% 18.4% 16.6% Aerospace 14.9% 18.8% 5.4% Petroleum 4.5% 4.9% 4.4% Computer 10.5% 10.5% 2.1% Medical 8.6% 7.2% 20.6% Manufacturing 1.5% 12.4% 3.0% Utilities 33.4% 4.6% -0- Accounts receivable from these customers at April 30, 1996 and April 30, 1995 were $1,100,800 and $778,100, respectively. Note 8: Lease Commitments The Company leases office and manufacturing facilities and equipment under operating leases. Rent expense was $244,718 (1996), $223,977 (1995), and $342,311 (1994) of which $64,313 (1996), $60,281 (1995) and $131,268 (1994), were under short-term cancelable leases. As of April 30, 1996, minimum annual payments under all non-cancelable long-term operating lease agreements are: $186,780 (1997), $166,780 (1998), $170,950 (1999), and $170,950 (2000). Note 9: Discontinued Operations Effective as of the end of the second quarter of fiscal 1994, the Company discontinued its operations with respect to its Hardware Engineering and Contract Manufacturing product lines. It is limiting its manufacturing to the supply of cards for the micrographic equipment sold in prior years and the parts required to support existing equipment. Revenues from discontinued operations were $431,000 for fiscal year 1994. Note 10: CimSoft Acquisition On July 31, 1995, the Company acquired CimSoft Incorpoated, which started business in June 1995, for $257,500 in a business combinatiuon which was accounted for using the purchase method. The results of operations of the company include CimSoft from the date of acquisition. Proforma results of operations of CimSoft are not material. CimSoft was a distributor of Cimage software and a Cimage service provider in North America. 			 	 CORPORATE PROFILE Access, a Cincinnati based company has two business units: Electronic Document Management Systems (EDMS) and Customer Support (component and systems maintenance). 	Founded over thirty years ago, Access has designed systems for use by organizations throughout the world. Some have been in continuous use for as long as twenty years. Access' EDMS business unit provides software and professional services to assist its customers in the design, configuration, installation and maintenance of electronic document systems. The Customer Support business unit is comprised of hardware and software service which is provided to the Company's installed base of customers and third-party maintenance customers. It also provides media and parts on a worldwide basis to the Company's installed customer base. Access EDMS Business Unit 	Access Corporation is dedicated to enhancing the quality of its customers' products by providing world class software and professional services for their document based processes. Access' early success in automating the handling of document based information positioned the Company to take a leadership role in the evolution of computer technology in the specialized area of imaging, document and workflow management. Access provides document and workflow management in three distinct markets: Discrete Manufacturing, Oil & Gas, and Utilities. Access provides both software and professional services to configure, install and maintain electronic document management solutions. Access' extensive history in sales and service of document based retrieval technology has allowed the company to build an expertise in applying current state of the technologies to customers' document management products. 	 The EDMS Business Unit experienced significant growth in fiscal 1996, in terms of both revenues and staffing. In the first quarter of fiscal 1996, Access acquired CimSoft Inc., a systems integrator servicing a wide base of EDMS customers within the United States. At the same time, Access also formalized a partnership with Cimage Enterprise Systems Ltd., making Access the exclusive distribution and support provider for Cimage products within North America. These two business ventures well positioned Access for rapid growth through three changes: an increased customer base, an additional leading edge software offering, and additional personnel skilled in the sale and support of EDMS applications. In addition to this new role as a software reseller, Access continues to maintain and develop Document Management Software and still provides the industry's only large format EDMS available on the IBM AS/400 computer. 	Throughout fiscal 1996, Access increased staff within the EDMS Business Unit to meet the growing demand for software products and professional support services. Through the continued recruitment of EDMS experienced personnel, Access was able to minimize the training time and costs associated with expanding our EDMS business. As a result of the business ventures previously mentioned, this business unit enjoyed a 198% growth in revenues during fiscal 1996, compared with fiscal 1995. Equally importantly, Access was able to meet its originally stated goal of sustaining a consistent increased profit throughout this growth period. Access' EDMS software offerings fall into two product areas: EDICS (Engineering Document Image Control System) and the Cimage Document Manager System. EDICS is primarily focused at providing Document Life Cycle Management on the IBM AS/400 platform, while the Cimage Document Management is focused on Document Distribution applications using UNIX and Microsoft Windows NT servers. 	Both products utilize a powerful database application for managing documents and related information, including paper based documents, A through J size drawings, Computer Aided Design (CAD) data, company procedures and office correspondence. These documents both come from multiple sources, and are in multiple formats. The EDMS applications integrate all of these into a single system which fully automates the revision process, the distribution process, and also provides flexible tools for viewing, editing, and printing. 	Access also delivers high-quality, high-value Professional Services to its customers. Access' industry specialization allows it to apply its document system expertise to its customers' business problems in Document Management Applications. While the various software modules are the same at each customer, each implementation is unique through the "tailoring" of the document organizational structure, document-to-document relationships, and user interface presentation. Through Access' understanding of Document Management requirements, customers have been able to achieve industry compliance with regulatory agencies, become ISO 9000 certified, and achieve system implementations in extremely short time periods. Access increased fiscal 1996 Professional Services revenue by 6% as compared to fiscal 1995. This increase is primarily due to the delivery of Professional Services to our customers utilizing the Cimage product. Customer Support Access' Customer Support business unit provides quality hardware and software service on a nationwide basis to both the company's installed base of EDMS customers and third-party maintenance customers. The Software Support revenue from our EDMS customers grew by 42% in fiscal 1996 over fiscal 1995. This growth is attributed to the Company bringing Cimage customers under maintenance contracts. 	Third-party maintenance includes the support of non-Access electronic and electromechanical equipment such as card embossers, microfiche duplicators, microfilm scanners, large drawing format scanners, large format plotters, highly sophisticated 5-1/4" and 12" laser drives, and optical jukebox systems. Access has a number of Support Partners that recommend Access as their nationwide service provider. The Company's third-party maintenance revenue increased by 41% in fiscal 1996 over fiscal 1995. 	Growth in third-party maintenance is an Access strategic objective. Access continues to pursue additional third-party service opportunities with manufacturers and distributors of electronic and electromechanical products. Access' key to success in third-party maintenance is the ability to provide their Support Partners with all of the benefits of having their own national service company without having to build and support the infrastructure of a nationwide service organization. Access offers its business partners a 24 hour a day, toll free dispatch center; rapid on-site service response; quality repairs and preventive maintenance for their customers. Sales 	EDMS systems have been installed in 48 states, Japan, Europe, Australia, Canada, Mexico, Jamaica, Puerto Rico, the Middle East, China, and the former Soviet Union. Sales in and outside the United States are handled predominantly on a direct basis. There is no recurring geographic market concentration with respect to the sales of Access systems in the United States. 	Access' primary marketing focus is the sale of its EDMS products to discrete manufacturers, oil and gas, and utility providers. The market segment which accounted for the highest percentage of the Company's revenue was telecommunications, at 34% of total company revenues. Common Shares 	 	Currently there is no established market for the Company's Common Shares and the Company is not aware of any reported bid quotations. The Company has not paid, and has no plans to pay, dividends on its Common Shares. The number of holders of record of Access Corporation's Common Shares as of April 30, 1996, was 381. Form 10-K Available An Annual Report of Form 10-K will be filed with the Securities and Exchange Commission for the fiscal year ending April 30, 1996. A shareholder may obtain a copy of this report at no charge by writing to Access Corporation, 4350 Glendale-Milford Road, Suite 250, Cincinnati,Ohio, 45242, Attention: Treasurer. ACCESS Directors, Officers and Shareholder Information Board of Directors Officers Shareholder Information 	 Kent P. Friel Scott D. Watkins Transfer Agent/Registrar Chairman of the Board President and Chief Fifth Third Bank President, Schonberg Executive Officer Fifth Third Center Associates, Inc. Corporate Trust Cincinnati, Ohio Cincinnati, OH 45263 Scott D. Watkins Newton D. Baker Independent Auditors President and Chief Executive Vice President Deloitte & Touche LLP Executive Officer and Treasurer 250 East Fifth Street Cincinnati, OH Newton D. Baker Kim Bollinger 45201-5340 Executive Vice President Vice President, and Treasurer Customer Services General Counsel Taft,Stettinius & Hollister 1800 Star Bank Center James H. Hardie Marc Baines Cincinnati, Ohio 45202 Partner in law firm Vice President, of Reed Smith Shaw Sales and Marketing Patent Counsel & McClay Wood, Herron & Evans Pittsburgh, Pennsylvania 2700 Carew Tower Cincinnati, Ohio 45202 Robert J. Kalthoff James M. Anderson Chairman of the Kalthoff Secretary, Partner in law Group, Inc. firm of Taft, Stettinius Cincinnati, Ohio & Hollister Cincinnati, Ohio Dennis J. Sullivan, Jr. Executive Counselor Dan Pinger Relations,Inc. Cincinnati, Ohio John W. Weil President Weil Associates, Inc. Bloomfield Hills, Michigan