SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
Filed by the Registrant [ X ]
Filed by a Party other than the Registrant [ ]
Check the appropriate box:
[ ]Preliminary Proxy Statement
[ ]Confidential, for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
[ X ]Definitive Proxy Statement
[ ]Definitive Additional Materials
[ ]Soliciting Material Pursuant to Rule 14a-11(c) or Rule 14a-12
AMLI RESIDENTIAL PROPERTIES TRUST
----------------------------------------------
(Name of Registrant as Specified In Its Charter)
----------
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
[ X ]No fee required.
[ ]$500 per each party to the controversy pursuant to Exchange Act
Rule 14a-6(i)(3).
[ ]Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and
0-11.
1) Title of each class of securities to which transaction applies:
2) Aggregate number of securities to which transaction applies:
3) Per unit price or other underlying value of transaction
computed pursuant to Exchange Act Rule 0-11 (Set forth the
amount on which the filing fee is calculated and state how it
was determined):
4) Proposed maximum aggregate value of transaction:
5) Total fee paid:
[ ] Fee paid previously with preliminary materials.
[ ] Check box if any part of the fee is offset as provided by
Exchange Act Rule 0-11(a)(2) and identify the filing for
which the offsetting fee was paid previously. Identify
the previous filing by registration statement number, or
the Form or Schedule and the date of its filing.
1) Amount Previously Paid:
2) Form, Schedule or Registration Statement No.:
3) Filing Party:
4) Date Filed:
AMLI RESIDENTIAL PROPERTIES TRUST
125 South Wacker Drive, Suite 3100
Chicago, Illinois 60606
___________
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
and
PROXY STATEMENT
___________
March 24, 2003
Dear Shareholder:
You are invited to attend our annual meeting of shareholders, which
will be held on Monday, April 28, 2003, beginning at eleven o'clock a.m.,
Chicago time, at 111 West Monroe Street (37th floor), Chicago, Illinois.
The formal notice of the annual meeting, and the proxy statement
describing the matters on which you may vote, can be found on the following
pages. A copy of our annual report on 2002 financial results is enclosed
for your review. Also enclosed is a proxy card and a postage-paid return
envelope.
So that your shares will be voted at the meeting, please complete and
sign the enclosed proxy card and return it in the enclosed envelope as
promptly as possible. You are encouraged to specify your choices on the
matters indicated. However, it is not necessary to specify your choice on
a matter if you wish to vote in accordance with the recommendation of the
Board of Trustees; in such event, merely executing and returning the proxy
card will be sufficient.
I hope that you will be able to attend the annual meeting. If you do,
you may vote your shares in person even though you have returned a proxy.
/S/ ALLAN J. SWEET
ALLAN J. SWEET
President and
Co-Chief Executive Officer
AMLI RESIDENTIAL PROPERTIES TRUST
125 South Wacker Drive, Suite 3100
Chicago, Illinois 60606
___________
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held April 28, 2003
___________
The 2002 annual meeting of shareholders of AMLI Residential Properties
Trust will be held at 111 West Monroe Street (37th floor), Chicago,
Illinois on Monday, April 28, 2003, at eleven o'clock a.m., Chicago time,
for the following purposes:
1. To elect three Trustees to serve until the third subsequent
annual meeting of shareholders and until their successors are
elected and qualify, and to elect one successor Trustee until
the first subsequent annual meeting of shareholders and until
his successor is elected;
2. To approve Amendment No. 1 to the AMLI Residential Properties
Senior Officer Share Acquisition Plan.
3. To ratify the appointment of KPMG LLP as the Company's
independent auditors for the fiscal year ending December 31,
2003.
To transact such other business as may properly come before the
meeting or any adjournments or postponements thereof.
The Board of Trustees has fixed the close of business on March 7, 2003
as the record date for determining the shareholders entitled to receive
notice of and to vote at the annual meeting.
By Order of the Board of Trustees
GREGORY T. MUTZ
Chairman of the Board
Chicago, Illinois
March 24, 2003
ALL SHAREHOLDERS ARE INVITED TO ATTEND THE MEETING IN PERSON.
SHAREHOLDERS WHO DO NOT INTEND TO BE PRESENT AT THE MEETING IN PERSON ARE
REQUESTED TO SIGN AND DATE THE ENCLOSED PROXY AND TO RETURN IT IN THE
ACCOMPANYING ENVELOPE IN ORDER THAT THE NECESSARY QUORUM MAY BE ASSURED.
ANY PROXY MAY BE REVOKED IN THE MANNER DESCRIBED IN THE ACCOMPANYING PROXY
STATEMENT AT ANY TIME BEFORE IT HAS BEEN VOTED AT THE MEETING.
PROXY PROXY
AMLI RESIDENTIAL PROPERTIES TRUST
This Proxy is Solicited by and on Behalf of the Board of Trustees
Annual Meeting of Shareholders
To Be Held April 28, 2003
The undersigned hereby appoints each of John E. Allen, Gregory T. Mutz
Allan J. Sweet, and Philip N. Tague with full power of substitution, to
represent the undersigned at the annual meeting of shareholders of AMLI
Residential Properties Trust to be held on April 28, 2003, and at any
adjournments or postponements thereof, and to cast at such meeting the
votes that the undersigned would be entitled to cast if present at such
meeting, in accordance with the following instructions. If no instructions
are indicated, the shares represented by this Proxy will be voted FOR
Items 1, 2 and 3 on the reverse hereof.
The undersigned acknowledges receipt of the Notice of Annual Meeting
and the Proxy Statement together with this Proxy.
PLEASE MARK, SIGN, DATE AND MAIL THE PROXY CARD PROMPTLY
USING THE ENCLOSED ENVELOPE.
(Continued and to be signed on the reverse side.)
PROXY CARD
AMLI RESIDENTIAL PROPERTIES TRUST
PLEASE MARK VOTE IN OVAL IN THE FOLLOWING MANNER
USING DARK INK ONLY. [X]
1. ELECTION OF TRUSTEES:
Nominees: Stephen G. McConahey, Adam S. Metz, John G. Schreiber,
Allan J. Sweet
For All (Except
Nominee(s) whose
_________________________ FOR WITHHOLD name(s) appear
All All below)
[ ] [ ] [ ]
2. To approve Amendment No. 1 to the AMLI Residential Properties Senior
Officer Share Acquisition Plan.
FOR AGAINST ABSTAIN
[ ] [ ] [ ]
3. To ratify the appointment of KPMG LLP as the Company's independent
auditors for the fiscal year ending December 31, 2003.
FOR AGAINST ABSTAIN
[ ] [ ] [ ]
Such other business that may properly come before the meeting or any
adjournment thereof.
Trustees recommend: a FOR Vote on Proposals 1, 2 and 3
Dated: ______________________________, 2003
Signature: ________________________________________
Signature, if jointly held_______________________________
NOTE: Please sign exactly as your name(s) appears. For joint
accounts, each owner should sign. When signing as executor,
administrator, attorney, trustee or guardian, etc., please give
your full title.
YOUR VOTE IS IMPORTANT!
PLEASE MARK, SIGN, DATE AND MAIL THE PROXY CARD PROMPTLY
USING THE ENCLOSED ENVELOPE
CONTENTS
--------
Page
----
. Introduction . . . . . . . . . . . . . . . . . . . . 1
. Annual Report. . . . . . . . . . . . . . . . . . . . 1
. Voting of Proxies. . . . . . . . . . . . . . . . . . 1
. Proposal 1 - Election of Trustees. . . . . . . . . . 2
. Management . . . . . . . . . . . . . . . . . . . . . 3
. Board Committees and Meetings. . . . . . . . . . . . 8
. Report of the Audit Committee. . . . . . . . . . . . 9
. Summary Compensation Table . . . . . . . . . . . . . 10
. Option Grants. . . . . . . . . . . . . . . . . . . . 13
. Aggregated Option Exercises in 2002 and
Year-End Option Values . . . . . . . . . . . . . . . 14
. Long-term Incentive Plan Awards. . . . . . . . . . . 15
. Equity Compensation Table. . . . . . . . . . . . . . 15
. Option Plan. . . . . . . . . . . . . . . . . . . . . 15
. Performance Incentive Plan . . . . . . . . . . . . . 17
. Executive Share Purchase Plan. . . . . . . . . . . . 17
. Senior Officer Loan Share Purchase Program . . . . . 18
. Incentive Compensation . . . . . . . . . . . . . . . 19
. Retirement Savings Plan. . . . . . . . . . . . . . . 19
. Compensation of Trustees . . . . . . . . . . . . . . 19
. Non-Competition Agreements, Employment
Agreements, and Termination of Employment. . . . . . 20
. Compensation Committee Interlocks and
Insider Participation. . . . . . . . . . . . . . . . 20
. Executive Compensation Committee
Report on Executive Compensation . . . . . . . . . . 20
. Performance Graph. . . . . . . . . . . . . . . . . . 23
. Certain Relationship and
Related Transactions . . . . . . . . . . . . . . . . 24
. Relationships with Independent Accountants . . . . . 25
. Security Ownership of Certain
Beneficial Owners and Management . . . . . . . . . . 26
. Beneficial Ownership Reporting Compliance. . . . . . 28
i
Page
----
. Proposal 2 - Approval of Amendment No. 1 to
Senior Officer Share Acquisition Plan. . . . . . . . 29
. Proposal 3 - Ratification of the Appointment of
KPMG LLP as the Company's Independent Auditors
for the Fiscal Year Ending December 31, 2003 . . . . 31
. Shareholder Proposals. . . . . . . . . . . . . . . . 31
. Proxy Solicitation Expense . . . . . . . . . . . . . 31
. Exhibit A - Amended Senior Officer Share
Acquisition Plan . . . . . . . . . . . . . . . . . . 32
. Exhibit B - Amended Audit Committee Charter. . . . . 38
ii
AMLI RESIDENTIAL PROPERTIES TRUST
125 South Wacker Drive, Suite 3100
Chicago, Illinois 60606
___________
PROXY STATEMENT
___________
Annual Meeting of Shareholders
To Be Held April 28, 2003
INTRODUCTION
This Proxy Statement is furnished in connection with the solicitation
of proxies by and on behalf of the Board of Trustees (the "Board") of AMLI
Residential Properties Trust, a Maryland real estate investment trust (the
"Company"), for use at the annual meeting of the Company's shareholders to
be held on Monday, April 28, 2003, at 111 West Monroe Street, Chicago,
Illinois, at eleven o'clock a.m., Chicago time, and any adjournments or
postponements thereof (the "Annual Meeting"), for the purposes set forth in
the accompanying Notice of Annual Meeting.
This Proxy Statement and the enclosed form of proxy are first being
mailed or given to shareholders on or about March 24, 2003.
ANNUAL REPORT
The Annual Report of the Company for the year ended December 31, 2002,
including financial statements audited by KPMG LLP, independent auditors,
and their report thereon dated February 3, 2003, is being mailed together
with this Proxy Statement to each of the Company's shareholders of record
at the close of business on March 7, 2003 (the "Record Date"). In
addition, a copy of the Company's Annual Report on Form 10-K for the year
ended December 31, 2002, as filed with the Securities and Exchange
Commission, will be sent to any shareholder, without charge, upon written
request to AMLI Residential Properties Trust, 125 South Wacker Drive,
Suite 3100, Chicago, Illinois 60606, attention: Secretary, which is the
location of the Company's executive offices.
VOTING OF PROXIES
Only shareholders of record of the Company's common shares of
beneficial interest, $.01 par value per share (the "Common Shares"), at the
close of business on the Record Date are entitled to notice of and to vote
at the Annual Meeting. Each Common Share is entitled to one vote on all
matters voted upon by shareholders. There were 16,784,882 Common Shares
outstanding on the Record Date. A majority of the outstanding Common
Shares represented in person or by proxy will constitute a quorum at the
meeting.
Each valid proxy returned to the Company will be voted at the Annual
Meeting as indicated on the proxy or, if no indication is made with respect
to a proposal, in favor of such proposal in accordance with the
recommendations of the Board set forth in this Proxy Statement. The
Company does not know of any matters to be presented at the Annual Meeting
other than the proposals referred to on the proxies and described in this
Proxy Statement. However, if any other matters are properly presented at
the Annual Meeting, the persons named on the enclosed form of proxy intend
to vote the Common Shares represented by them in accordance with their best
judgment pursuant to the discretionary authority granted them in the
proxies.
Any person submitting a proxy may revoke it at any time before it is
exercised by so notifying the Company in writing or by delivering to the
Secretary of the Company a duly executed proxy bearing a later date. In
addition, persons submitting proxies may elect to vote their shares in
person at the Annual Meeting, although mere attendance at the Annual
Meeting will not serve to revoke a proxy.
PROPOSAL 1
ELECTION OF TRUSTEES
Four Trustees, constituting all three Class III Trustees and a Class I
Trustee, are to be elected at the Annual Meeting. The Class III Trustees
will serve for a three-year term until the Company's third annual meeting
of shareholders subsequent to the Annual Meeting and until their respective
successors are elected and qualify, or until earlier death, resignation or
removal, while the Class I Trustee will serve the remaining one-year term
of Quintin E. Primo's three-year term. Assuming the presence of a quorum,
Trustees will be elected by a plurality of the votes cast at the Annual
Meeting. There is no cumulative voting for Trustees. For purposes of the
election of Trustees, abstentions will not be counted as votes cast and
will have no effect on the result of the vote, although they will count
toward the presence of a quorum.
The Board of Trustees has nominated three members of the class of
Trustees whose terms are expiring in 2003 to serve for new terms, and has
nominated Adam S. Metz to serve as successor Trustee to Quintin E. Primo
III, who resigned as Trustee effective December 31, 2002, and has appointed
Mr. Metz to serve as successor Trustee until the Annual Meeting. Each
valid proxy returned to the Company will be voted at the Annual Meeting for
the four nominees listed below, unless the proxy specifies otherwise. Each
of the nominees listed below is a member of the present Board.
Biographical information for each of the nominees is set forth under the
caption "Management."
NOMINEES
Stephen G. McConahey
Adam S. Metz
John G. Schreiber
Allan J. Sweet
If any nominee should unexpectedly become unavailable for service,
proxies will be voted for another person selected by the Board, unless the
proxy specifies otherwise.
MANAGEMENT
TRUSTEES AND EXECUTIVE OFFICERS
The following table sets forth certain information with respect to the
Trustees and executive officers of the Company. The Company has a
nine-member Board of Trustees which includes, as required by the Company's
Declaration of Trust, a majority (presently five Trustees) who are not
affiliated with AMLI Realty Co. and its affiliates and successors (each an
"Independent Trustee"). Messrs. Mutz, Allen and Sweet have been Trustees
since the organization of the Company. Messrs. Heilweil, McConahey and
Schreiber have been Trustees since February 28, 1994. Mr. Tague and
Ms. Gates have been Trustees since March 14, 1995. Mr. Metz was appointed
Trustee effective January 1, 2003 following Mr. Primo's resignation as
Trustee. Each of the individuals named below as an executive officer of
the Company accepted his or her position upon formation of the Company,
except Messrs. Tague and Kraft, who accepted their positions in September
1994; Mr. Aisner, who accepted his position in 1996; Messrs. Chapman,
Cranor and Thomas, who accepted their positions in December 1997; and Mr.
Small, who accepted his position in January 2002. Each of the officers of
the Company named below, other than Messrs. Mutz, Allen and Tague, holds no
positions with AMLI Realty Co. and its affiliates (other than AMLI
Management Company (the "Management Company"), AMLI Institutional Advisors,
Inc. ("AIA") and AMLI Residential Construction LLC ("Amrescon", a wholly-
owned subsidiary of AMC since March 2000) (each such entity a "Service
Company"). As of December 30, 2002 AMLI Realty Co. no longer holds a
financial interest in the Service Companies. Messrs. Mutz and Allen plan
to retain positions with AMLI Realty Co. and its affiliates.
As President and Executive Vice President, respectively, Mr. Sweet and
Mr. Tague share the responsibilities of the Chief Executive Officer. Mr.
Mutz and Mr. Allen no longer devote a majority of their business time to
the activities of the Company. Mr. Tague has been a full-time employee of
the Company since 1997.
NAME AGE POSITION
- ---- --- --------
Gregory T. Mutz 57 Chairman of the Board
(term will expire in 2005)
John E. Allen 66 Vice-Chairman of the Board
(term will expire in 2004)
Allan J. Sweet 55 President, Co-CEO and Trustee
(term would expire in 2003)
Philip N. Tague 54 Executive Vice President, Co-CEO and Trustee
(term will expire in 2004)
Laura D. Gates* 52 Trustee (term will expire in 2005)
Marc S. Heilweil* 57 Trustee (term will expire in 2005)
Stephen G. McConahey* 59 Trustee (term would expire in 2003)
Adam S. Metz* 41 Trustee (term would expire in 2003)
John G. Schreiber* 56 Trustee (term would expire in 2003)
Robert S. Aisner 56 Executive Vice President - Property
Management (resigned March 14, 2003)
Robert J. Chapman 55 Executive Vice President/Chief Financial
Officer
Brian K. Cranor 47 Executive Vice President - Co-Investments
Stephen C. Ross 45 Executive Vice President - Development
Steven L. Small 47 Executive Vice President/Chief Information
Officer
James E. Thomas, Jr. 42 Executive Vice President - Development
Charles C. Kraft 55 Senior Vice President and Treasurer/
Principal Accounting Officer
Fred N. Shapiro 54 Senior Vice President - Acquisitions
____________________
* Independent Trustee.
The following is a biographical summary of the experience of the
Trustees and executive officers of the Company and certain other
significant employees of the Company:
Gregory T. Mutz. Mr. Mutz is President & CEO of UICI (NYSE: UCI). He
is Chairman of the Board of the Company, a successor company to AMLI Realty
Co., which he co-founded in 1980 and which is a wholly-owned subsidiary of
UICI, and is a Director of the ABN-AMRO Alleghany Family of Mutual Funds.
Mr. Mutz had been CEO of the Company until November 1998 and co-CEO of the
Company until January 1, 2002. Prior to founding AMLI, Mr. Mutz was an
officer with White, Weld & Co., Incorporated, a New York investment-banking
firm (1976-1978) and was associated with the Chicago law firm of Mayer,
Brown, Rowe & Maw (1973-1976). He received a B.A. from DePauw University
in 1967 and a J.D. from the University of Michigan Law School in 1973. Mr.
Mutz served as an infantry lieutenant in Vietnam from 1968 to 1969.
John E. Allen. Mr. Allen is Vice-Chairman of the Board of the Company
and President and a Director of AMLI Realty Co., which he co-founded in
1980. Mr. Allen is also a member of the Board of Directors of Genesis
Financial Solutions, Inc. and United CreditServ, Inc. Prior to co-founding
AMLI Realty Co., he was a partner at the Chicago law firm of Mayer, Brown,
Rowe & Maw, with which he had been associated since 1964. Mr. Allen
received a B.S. in Business from Indiana University in 1961 and a J.D. from
the Indiana University School of Law in 1964.
Allan J. Sweet. Mr. Sweet is President and with Mr. Tague, Co-CEO of
the Company. He has been associated with the Company since its inception
and, prior to that time, with AMLI Realty Co. since 1985. Prior to joining
AMLI Realty Co., Mr. Sweet was a Partner in the Chicago law firm of Schiff
Hardin & Waite, with which he had been associated since 1978. He received
a B.B.A. from the University of Michigan in 1968 and a J.D. from the
University of Michigan Law School in 1973. From 1980 to 1983, Mr. Sweet
was a trustee of American Equity Investment Trust, an over-the-counter
equity REIT. He is a Director of the National Multifamily Housing Council,
serves on the Board of Directors of the Association of Foreign Investors in
Real Estate, and is a member of the Pension Real Estate Association and
NAREIT.
Philip N. Tague. Mr. Tague is Executive Vice President and, with Mr.
Sweet, Co-CEO of the Company. He has been associated with the Company
since its inception and with AMLI Realty Co. since 1982. Prior to joining
AMLI Realty Co., Mr. Tague was associated with the Chicago law firm of
Mayer, Brown, Rowe & Maw (1977-1981). He received a B.S. from Northwestern
University in 1971 and a J.D. from Ohio State University College of Law in
1977. He is an officer and/or member of a number of industry groups
including the Atlanta Apartment Association, the Georgia Apartment
Association, ULI, NAIOP, REIAC, IDRC and the National Multifamily Housing
Council.
Laura D. Gates. Ms. Gates is an Independent Consultant since 2000.
From 1994 to 2000 she was Vice President for Museum Affairs and later Vice
President, International at the Field Museum of Natural History in Chicago.
Prior thereto she was a principal of McKinsey & Company, Inc. from 1986 to
1993 and an Associate in that firm from 1980 to 1985. Ms. Gates received a
B.A. from Wellesley College in 1972 and an M.B.A. from the Harvard
University Graduate School of Business Administration in 1976.
Marc S. Heilweil. Mr. Heilweil has been President of Spectrum
Advisory Services, Inc., an investment counseling company based in Atlanta,
Georgia since 1991. He is also the portfolio manager of Marathon Value
Portfolio, an equity mutual fund registered under the Investment Company
Act of 1940. Previously, he was President of Heilweil Hollander
Jacobs, Inc. from 1986 to 1991 and worked as an investment counselor from
1977 to 1986. Mr. Heilweil practiced law from 1974 to 1977. Mr. Heilweil
received a B.A. from Yale University in 1967 and a J.D. from Yale
University Law School in 1974.
Stephen G. McConahey. Mr. McConahey is currently President of SGM
Family Properties, LLC, a private investment company. Until October 1999,
Mr. McConahey held the position of President and Chief Operating Officer of
EVEREN Securities, Inc. and EVEREN Capital Corporation, where he was
responsible for the day to day operations of the firm, chaired the
operating committee and served as a member of the board of directors.
EVEREN was purchased by First Union Corporation in October 1999. Prior to
EVEREN, Mr. McConahey was Senior Vice President of corporate and
international development at Kemper Corporation and Executive Vice
President at Kemper Financial Services. Prior to Kemper, Mr. McConahey was
Chairman and Chief Executive Officer of Boettcher and Company, a regional
securities brokerage firm headquartered in Denver, Colorado. Mr. McConahey
received his bachelor's degree from the University of Wisconsin and MBA
from the Harvard University Graduate School of Business Administration.
Earlier in his career, Mr. McConahey received a White House Fellowship and
subsequently served as Special Assistant to President Gerald Ford. Prior
to his fellowship, Mr. McConahey was with the consulting firm of McKinsey
and Company.
Adam S. Metz. Mr. Metz is a founding partner of Polaris Capital, LLC,
a real estate consulting and investment firm. Prior to founding Polaris,
Mr. Metz was Executive Vice President and Chief Investment Officer of
Rodamco, North America from 2000-2002, and was Executive Vice President and
Chief Financial Officer and then President of Urban Shopping Centers (1993-
2000), a NYSE listed real estate investment trust purchased by Rodamco in
2000. Mr. Metz was a Vice President in the Capital Markets Group of JMB
Realty Corp. from 1987 to 1993, and was a Corporate Lending Officer in the
Commercial Real Estate Lending Group of The First National Bank of Chicago
from 1983 to 1987. Mr. Metz holds an undergraduate degree from Cornell
University and a Masters of Management Degree from Northwestern University.
John G. Schreiber. Mr. Schreiber is President of Centaur Capital
Partners, Inc., a family investment firm. He is also Co-Founder and
Partner of Blackstone Real Estate Advisors, L.P., which manages large real
estate private equity funds. Mr. Schreiber is a Director of Host Marriott
Corporation and The Rouse Company, as well as a number of mutual funds
advised by T. Rowe Price Associates, Inc. Mr. Schreiber is also a Director
of The Brickman Group, Ltd., and JMB Realty Corporation and a number of its
affiliates. Prior to his retirement as an officer of JMB Realty
Corporation in 1990, Mr. Schreiber was Chairman of JMB/Urban Development
Co. and an Executive Vice President of JMB Realty Corporation. Mr.
Schreiber received a B.B.A. from Loyola University in Chicago in 1968 and
an M.B.A. from Harvard University Graduate School of Business in 1970.
Robert S. Aisner. Mr. Aisner resigned as Executive Vice President of
the Company and President of AMLI Management Company effective March 14,
2003. Mr. Aisner had overall responsibility for the Company's property
management operations. Prior to joining the Company in 1996, he was Vice
President of HRW Resources, a privately held Hartford, CT real estate
company. He was responsible for the development, construction and
management activities of HRW's Kansas portfolio, which was acquired by the
Company in October 1994. Mr. Aisner graduated from Colby College (B.A.) in
1968 and received his M.B.A. from the University of New Hampshire in 1976.
He is a Director of the National Multifamily Housing Council, a Director of
the Apartment Association of Greater Dallas and a member of the Texas
Apartment Association and the National Association of Homebuilders.
Robert J. Chapman. Mr. Chapman is Executive Vice President and Chief
Financial Officer of the Company. Mr. Chapman joined the Company in
December of 1997. Prior to joining the Company, Mr. Chapman was Managing
Director of Heitman Capital Management Corporation (1994-97), Managing
Director and Chief Financial Officer of JMB Institutional Realty
Corporation (1994) and Managing Director and Chief Financial Officer of JMB
Realty Corporation (1976-94). He was also associated with KPMG LLP (1972-
76). Mr. Chapman received a B.B.A. in 1970 and an M.B.A. in 1971 from the
University of Cincinnati and is a CPA and a National Association of
Securities Dealers Registered Representative, Mr. Chapman is or has been a
member of the Pension Real Estate Association, the Urban Land Institute,
the International Council of Shopping Centers, The American Institute of
Certified Public Accountants and the Illinois CPA Society. He served as a
Board Member of the National Association of Real Estate Companies and the
Real Estate Advisory Council of the University of Cincinnati.
Brian K. Cranor. Mr. Cranor is Executive Vice President - Capital
Markets of the Company and Executive Vice President of AIA. He joined the
Company early in 1998 following the Company's purchase of Trammell Crow
Residential - Midwest ("TCR"). Mr. Cranor's primary responsibilities
include raising capital for the Company's co-investment activities. He
joined TCR in 1989 where he was Partner & Chief Financial Officer,
overseeing financing and accounting activity for TCR's Midwest operations.
Prior to his association with TCR, Mr. Cranor was Vice President of Oxford
Development Company (1984-89) and a Tax Senior Accountant (real estate)
with Arthur Andersen and Company. Mr. Cranor received an undergraduate
degree from Ball State University and an M.B.A. (Accounting) from the
University of Houston in 1980. He is a CPA and a member of the Indiana CPA
Society and the American Institute of Certified Public Accountants. He
also serves as a board member for the Apartment Association of Indiana.
Stephen C. Ross. Mr. Ross is Executive Vice President - Development
of the Company and has been with the Company since its inception; prior
thereto he was with AMLI Realty Co. since 1989. Mr. Ross is responsible
for development activities in Chicago and for coordinating efforts
nationally to minimize real estate tax assessments. Prior to joining AMLI
Realty Co., he was associated with JMB Realty Corporation in Chicago and
New York City where he had certain portfolio management and acquisition
responsibilities. Mr. Ross received a B.S. from the University of
Rochester in 1978 and an M.B.A. from the University of Chicago in 1981. He
is a member of the Urban Land Institute and was a founding Director of the
Central Region of REIAC.
Steven L. Small. Mr. Small is Executive Vice President and Chief
Information Officer of the Company. Mr. Small joined AMLI in September
2000 and is responsible for AMLI's technology infrastructure including its
wide area network, ERP financial and reporting systems, and technical
support operations. Prior to joining AMLI, he owned a company that
designed and installed voter registration databases for large
municipalities such as Chicago and Phoenix. Mr. Small graduated from the
University of Illinois in 1977 with a Bachelor of Science Degree in
Computer Engineering.
James E. Thomas, Jr. Mr. Thomas is Executive Vice President of the
Company and AMLI Residential Construction LLC. He joined the Company late
in 1997 following the Company's purchase of TCR. Mr. Thomas is responsible
for development activities in Indianapolis, Kansas City and Denver. He
joined TCR in 1989 where he was Partner-Acquisitions & Development for
markets in the lower Midwest. Prior to his association with TCR, Mr.
Thomas was with the Kirkland Group in Boston, MA (1985-89) where he had
similar operating responsibilities. Mr. Thomas received a B.S. in 1983 and
an M.A. in 1985 from the School of Architecture and Planning of
Massachusetts Institute of Technology and an M.S. in Real Estate
Development from M.I.T's Center for Real Estate Development in 1985.
Mark T. Alfieri. Mr. Alfieri is Senior Vice President of Acquisitions
of the Company. Prior to joining the Company in 1999, he was a Vice
President with FultsOncor Investment Services (1997-1999) who specialized
in the sale of office, industrial and multifamily properties to real estate
investors. He was President and Founder of Revest Group, Inc. (1992-1997),
an asset management company, and Vice President with Performance Properties
Corporation (1987-1991). Mr. Alfieri holds a B.B.A. in Marketing from
Texas A&M University. He is a licensed real estate broker in Texas.
Peggy D. Butterworth. Ms. Butterworth is Senior Vice President of
AMLI Management Company. Prior to joining the Company in 1994, she had
been associated with AMLI Realty Co. since 1988. Prior to joining AMLI
Realty Co., she was Divisional Vice President for the Trammell Crow Company
(1979-1988). Ms. Butterworth attended the Virginia Polytechnic Institute
and State University.
Mark T. Evans. Mr. Evans is President of AMLI Residential
Construction LLC. He has overall responsibility for the allocation of
personnel, resources and systems relating to the Company's multifamily land
development and construction activities and is actively involved in the
planning, development and product selection for the Company's communities.
Joining the Company in 1994, Mr. Evans was previously associated with
Peachtree Residential Properties as Director of Purchasing (1992-1994);
Roberts Properties (1990-1992); Grove Construction (1986-1990); and AMLI
Realty Co. (1983-1986). Mr. Evans graduated from the University of Florida
in 1982.
Charles C. Kraft. Mr. Kraft is Senior Vice President and Treasurer of
the Company and had been associated with AMLI Realty Co. from 1983 through
1996. Mr. Kraft is responsible for financial reporting, tax planning,
treasury and cash management operations. Prior to joining AMLI Realty Co.,
he was associated with the Chicago office of KPMG LLP (1968-1982) in that
firm's national real estate practice. Mr. Kraft received an A.B. from
Wabash College in 1968. He is a past Director of the Chicago Board of
Realtors and is a CPA. Mr. Kraft is a member of The American Institute of
Certified Public Accountants and the Illinois CPA Society.
Rosita A. Lina. Ms. Lina is Senior Vice President and Controller of
the Company. Prior to joining the Company in 1994, she had been associated
with AMLI Realty Co. since 1985. Ms. Lina is responsible for the Company's
accounting operations. Prior to joining AMLI Realty Co., she was
Accounting Manager for four years with Urban Investment and Development Co.
in Chicago, Illinois. Ms. Lina received a B.B.A. from the University of
the East in Manila, Philippines in 1965 and is a CPA. She is a member of
The American Institute of Certified Public Accountants and the Illinois CPA
Society.
Gregory A. O'Berry. Mr. O'Berry is Executive Vice President of AMLI
Management Company and has been with the Company since April 1995. He is
responsible for asset management of the Company's multifamily investments,
as well as for the operations of AMLI Corporate Homes. He was previously
associated with Lincoln Property Company (1985-1995), most recently as Vice
President - Finance and Administration (Midwest) in Chicago, Illinois. Mr.
O'Berry received a B.S. in Accounting from the University of Illinois in
1982 and is a CPA. He is past President and is currently a member of the
Board of Directors and the Executive Committee of the Chicagoland Apartment
Association.
Fred N. Shapiro. Mr. Shapiro is Senior Vice President of the Company.
Prior to joining the Company in 1994, he had been associated with AMLI
Realty Co. since 1984. He is responsible for acquisition efforts in the
Midwest and Southeast regions. Mr. Shapiro received a B.A. from New York
University in 1971 and a J.D. from John Marshall Law School in 1978.
BOARD COMMITTEES AND MEETINGS
The Company has standing Audit, Executive Compensation, and Nominating
& Governance Committees of the Board.
Messrs. Metz (Chairman), Heilweil and McConahey constitute the Audit
Committee. The Board has determined that Mr. Metz has qualified as a
"Financial Expert" within the meaning of that term as described in Item 401
of Regulation S-K and has designated him as the Financial Expert of AMLI's
Audit Committee. Mr. Metz is independent as defined by Item 7 of
Schedule 14A. Pursuant to the Company's by-laws, each member of the Audit
Committee must be independent of management of the Company and free from
any relationship that, in the opinion of the Board, would interfere with
the exercise of independent judgment as a member of the Audit Committee.
The Audit Committee makes recommendations concerning the engagement of
independent public accountants, reviews with the independent public
accountants the plans and results of the audit engagement, approves
professional services provided by the independent public accountants,
reviews the independence of the independent public accountants, considers
the range of audit and non-audit fees, reviews the internal audit function
of the Company, and reviews the adequacy of the Company's internal
accounting controls. The Audit Committee met six times during the year
2002 and met once each in February and March 2003 to carry out its
responsibilities as detailed in its charter which was adopted on May 1,
2000, and which has been amended in 2003 to reflect expanded
responsibilities undertaken by the Audit Committee in 2003 (See Exhibit B).
Messrs. Schreiber (Chairman) and McConahey, and Ms. Gates constitute
the Executive Compensation Committee. Pursuant to the Company's by-laws,
each member of the Executive Compensation Committee must be a
"disinterested person" within the meaning of former Rule 16b-3 under the
Securities Exchange Act of 1934, as amended (the "Exchange Act"), and a
majority of the members of the Executive Compensation Committee must be
Independent Trustees. The Executive Compensation Committee determines the
compensation of the Company's four officers who are also Trustees the
Executive Vice Presidents - Property Management and Chief Financial
Officer, and other Company officers, and administers the Company's option
plan, performance incentive plan, executive share purchase plan, senior
officer share acquisition plan, forgivable loan plan and certain other
employee benefit plans. See "Option Plan," "Performance Incentive Plan,"
"Executive Share Purchase Plan," "Senior Officer Loan Share Purchase
Program," "Incentive Compensation," "Retirement Savings Plan," "Non-
Competition Agreements, Employment Agreements, and Termination of
Employment," and "Executive Compensation Committee Report on Executive
Compensation" below. The Executive Compensation Committee met once in
November 2002, once in January 2003, and again in February 2003 regarding
compensation matters for 2002.
Ms. Gates (Chairman) and Messrs. Heilweil and Schreiber constitute the
Nominating & Governance Committee. This committee was formed late in 2002
to identify individuals qualified to become Board members, and to recommend
that the Board select the trustee nominees to be voted on at the annual
meetings of shareholders; to develop and recommend to the Board the
Corporate Governance Guidelines applicable to the Company; and to review
any plan of succession for the position of Chief Executive Officer. The
Nominating & Governance Committee met once in December 2002.
Four meetings of the full Board were held in 2002. Each Trustee who
held such position in 2002 attended at least 75% in the aggregate of all
meetings of the Board and any committee on which such Trustee served.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee has reviewed and discussed with management and
with the Company's independent auditors the Company's audited financial
statements for the year ended December 31, 2002. These discussions
included matters required to be discussed by the Statements on Auditing
Standards No. 61, which include, among other things, (1) methods used to
account for significant or unusual transactions; (2) the effect of
significant accounting policies in emerging areas for which there is a lack
of authoritative guidance; (3) the process used by management in
formulating sensitive accounting estimates and the basis for the auditor's
conclusions regarding the reasonableness of those estimates; and (4) any
disagreements with management over the application of accounting
principles, the basis for management's accounting estimates, and the
disclosures in the financial statements.
The Audit Committee has received the written disclosures and the
letter from our independent auditors, KPMG LLP, as required by Independence
Standards Board Standard No. 1, "Independence Discussions with Audit
Committees," and has discussed with the independent auditors the issue of
their independence from the Company. The Audit Committee has considered
whether the provision of non-audit services by KPMG LLP to the Company for
the fiscal year ended December 31, 2002, as described in this Proxy
Statement under "Relationship with Independent Accountants," is compatible
with maintaining KPMG LLP's independence.
During 2002, the Audit Committee amended and restated its Charter to
provide for expanded responsibilities as described therein (Exhibit B).
Based on its review of the audited financial statements and
discussions related thereto, the Audit Committee has recommended to the
Board of Trustees that the audited financial statements be included in the
Company's Annual Report on Form 10-K for the year ended December 31, 2002.
Adam S. Metz, Chairman
Marc S. Heilweil
Stephen G. McConahey
<table>
EXECUTIVE COMPENSATION
SUMMARY COMPENSATION TABLE
The following table sets forth certain information regarding the compensation of Messrs. Sweet and Tague, the
Co-CEOs of the Company, and the Company's four other most highly compensated executive officers during 2002, 2001
and 2000. The table includes compensation from all sources for services rendered to the Company and its
subsidiaries during these years.
<caption>
ANNUAL COMPENSATION LONG-TERM COMPENSATION
--------------------------------- ----------------------------------
AWARDS PAYOUTS
----------------------- -------
OTHER RESTRICTED SECURITIES
ANNUAL SHARE UNDERLYING LTIP ALL OTHER
NAME AND SALARY BONUS COMPENSATION AWARDS OPTIONS PAYOUTS COMPENSATION
PRINCIPAL POSITION YEAR ($) ($) ($) (1) ($)(2) (NUMBER) ($) (3) ($) (4)
- ------------------ ---- ------- --------- ------------ ---------- ---------- ------- ------------
<s> <c> <c> <c> <c> <c> <c> <c> <c>
Allan J. Sweet
President,
Co-CEO, and
Trustee. . . . . . 2002 $285,000 $169,500 $29,945 -- 60,000 $ 72,965 $ 9,823
2001 $285,000 -- $ 9,958 -- 60,000 $ 51,080 $20,413
2000 $275,000 -- $ 1,444 -- 95,000 $113,321 $23,706
Philip N. Tague
Executive Vice
President,
Co-CEO, and
Trustee. . . . . . 2002 $285,000 $169,500 $12,535 -- 60,000 $ 72,965 $ 9,810
2001 $285,000 -- 14,998 -- 60,000 $ 51,080 $20,384
2000 $275,000 -- -- -- 95,000 $113,321 $23,713
Robert S. Aisner
Executive Vice
President -
Property
Management (5) . . 2002 $250,000 $ 84,750 $ 8,357 -- 40,000 $ 51,075 $ 7,583
2001 $250,000 -- -- -- 40,000 -- $14,171
2000 $240,000 -- -- -- 75,000 -- $14,785
Robert J. Chapman
Executive Vice
President -
Chief Financial
Officer. . . . . . 2002 $250,000 $ 84,750 $26,255 -- 40,000 $ -- $ 7,583
2001 $250,000 -- $ 8,300 -- 40,000 -- $10,196
2000 $240,000 -- $17,499 -- 75,000 -- $11,992
ANNUAL COMPENSATION LONG-TERM COMPENSATION
--------------------------------- ----------------------------------
AWARDS PAYOUTS
----------------------- -------
OTHER RESTRICTED SECURITIES
ANNUAL SHARE UNDERLYING LTIP ALL OTHER
NAME AND SALARY BONUS COMPENSATION AWARD(S) OPTIONS PAYOUTS COMPENSATION
PRINCIPAL POSITION YEAR ($) ($) ($) (1) ($)(2) (NUMBER) ($) (3) ($) (4)
- ------------------ ---- ------- --------- ------------ ---------- ---------- ------- ------------
Stephen C. Ross
Executive Vice
President -
Development. . . . 2002 $232,500 $10,000 $ 7,103 -- 20,000 $ 51,075 $ 7,051
2001 $228,000 $ 6,800 -- -- 20,000 $ 39,906 $13,879
2000 $220,000 $10,000 -- -- 35,000 $ 32,377 $17,918
Brian K. Cranor
Executive Vice
President -
Capital Markets. . 2002 $220,000 $10,000 $ 7,103 -- 20,000 $ -- $ 7,583
2001 $213,000 $10,000 -- -- 20,000 -- $ 9,904
2000 $205,000 $10,000 $ 8,203 -- 35,000 -- $11,780
<fn>
- --------------------
(1) The Company pays the cost of personal income tax preparation services for Mr. Sweet ($2,413, $1,672 and
$1,444 in 2002, 2001 and 2000, respectively) and for Mr. Chapman ($2,900, $2,500 and $2,500 in 2002, 2001
and 2000, respectively). Compensation based on the 15% discount under the Executive Share Purchase Plan
was as follows:
2002 2001 2000
------- ------- -------
Mr. Sweet $14,997 8,286 --
Mr. Tague -- 14,998 --
Mr. Chapman 14,998 5,800 14,999
Mr. Cranor -- -- 8,203
During 2002, compensation resulting from scheduled forgiveness of loans was as follows:
Mr. Sweet $12,535
Mr. Tague 12,535
Mr. Aisner 8,357
Mr. Chapman 8,357
Mr. Ross 7,103
Mr. Cranor 7,103
(2) Subject to shareholder approval of Amendment No. 1 to the Senior Officer Share Acquisition Plan, the
Company has agreed to award 4,000 restricted shares each to Mr. Sweet and Mr. Tague, 3,300 restricted
shares to Mr. Chapman, and 2,600 restricted shares each to Mr. Ross and Mr. Cranor.
(3) LTIP Payouts include amounts earned as distribution equivalents and reported as "all other compensation"
in previous periods.
(4) The employer contributions by the Company under the Retirement Savings Plan for Messrs. Sweet, Tague,
Aisner, Chapman, Ross and Cranor were $1,000 each in 2002; $1,000 each in 2001; and $5,250 each in 2000.
See "Retirement Savings Plan" below. The Company paid an annual premium each year ($199 in 2002) to
provide long-term disability and $50,000 of group term life and Accidental Death insurance for each of the
named executive officers. During 2002, 2001 and 2000, Messrs. Sweet and Tague were each credited with
$8,512, $18,936 and $18,170, respectively; Mr. Aisner was credited with $6,384, $13,075 and $9,439,
respectively; Mr. Chapman was credited with $6,384, $9,100 and $6,646, respectively; Mr. Ross was credited
with $5,852, $12,783 and $12,609, respectively; and Mr. Cranor was credited with $6,384, $8,808 and
$6,434, respectively, in Performance Units (as defined under "Performance Incentive Plan" below) as
distribution equivalents corresponding to the amount of distributions made on the number of units of
limited partnership interest ("Units") in AMLI Residential Properties, L.P. (the "Operating Partnership")
underlying the Performance Units respectively held by each of them. See "Long-Term Incentive Plan Awards"
and "Performance Incentive Plan" below. During 2002, 2001 and 2000, Mr. Sweet received $112, $381 and
$190, respectively, and Mr. Tague received $99, $352 and $197, respectively, in taxable income relating to
split dollar life insurance policies maintained jointly by the Company and these officers.
(5) Mr. Aisner resigned his position as Executive Vice President effective March 14, 2003.
</table>
<table>
OPTION GRANTS
On December 30, 2002, options for 412,750 Units were granted to 47 key employees and officers of the Company
and its subsidiaries at an exercise price of $21.23. Each Unit is exchangeable for one Common Share. The
following table sets forth certain information with respect to individual grants of options in 2002 to each of the
executive officers named in the summary compensation table above.
<caption>
INDIVIDUAL GRANTS
------------------------------------------------------ POTENTIAL REALIZABLE
SECURITIES PERCENT OF ANNUAL RATES OF SHARE
UNDERLYING TOTAL OPTIONS PRICE APPRECIATION FOR
OPTIONS GRANTED TO EXERCISE OR OPTION TERM
GRANTED EMPLOYEES IN BASE PRICE EXPIRATION -----------------------
NAME (NUMBER)(1) 2002 ($/SHARE) DATE (2) 5% ($) 10% ($)
- ---- ----------- ------------- ----------- ---------- ---------- ----------
<s> <c> <c> <c> <c> <c> <c>
Allan J. Sweet 60,000 14.54% $21.23 12/30/2012 $ 801,086 $2,030,109
Philip N. Tague 60,000 14.54% $21.23 12/30/2012 $ 801,086 $2,030,109
Robert S. Aisner 40,000 9.69% $21.23 12/30/2012 $ 534,057 $1,353,406
Robert J. Chapman 40,000 9.69% $21.23 12/30/2012 $ 534,057 $1,353,406
Stephen C. Ross 20,000 4.85% $21.23 12/30/2012 $ 267,029 $ 676,703
Brian K. Cranor 20,000 4.85% $21.23 12/30/2012 $ 267,029 $ 676,703
<fn>
__________
(1) Represents aggregate options to purchase Units. Such options vest one-third each on December 30, 2005, 2006
and 2007, or immediately in the event of the holder's death, disability, termination without cause, or a
change in control of the Operating Partnership.
(2) Subject to earlier expiration twelve months after termination of the holder's employment with the Company and
its affiliates.
</table>
<table>
AGGREGATED OPTION EXERCISES IN 2002 AND YEAR-END OPTION VALUES
The following table sets forth certain information concerning exercises of options during 2002 by each of the
executive officers named in the summary compensation table above and the year-end value of unexercised options
owned by such executive officers.
<caption>
NUMBER OF SECURITIES VALUE OF UNEXERCISED
SECURITIES UNDERLYING UNEXERCISED IN-THE-MONEY OPTIONS AT
ACQUIRED ON VALUE OPTIONS AT YEAR-END YEAR-END (2) ($)
EXERCISE REALIZED ---------------------------------------------------
NAME (NUMBER) ($)(1) EXERCISABLE UNEXERCISABLE EXERCISABLE UNEXERCISABLE
- ---- ------------ -------- ----------- ------------- ----------- -------------
<s> <c> <c> <c> <c> <c> <c>
Allan J. Sweet 0 $ 0 170,667 261,333 $ 90,008 $ 20,765
Philip N. Tague 0 $ 0 150,667 261,333 $ 72,070 $ 20,765
Robert S. Aisner 0 $ 0 47,000 191,500 $ 7,168 $ 16,337
Robert J. Chapman 0 $ 0 39,500 191,500 $ 7,168 $ 16,337
Stephen C. Ross 0 $ 0 78,333 90,667 $ 38,533 $ 5,987
Brian K. Cranor 0 $ 0 30,333 90,667 $ 2,493 $ 5,987
<fn>
___________
(1) Computed as the number of options exercised multiplied by the difference between fair value per share at date
of exercise and the exercise price per share.
(2) Calculated based on the year-end share value of $21.28 per share.
</table>
LONG-TERM INCENTIVE PLAN AWARDS AND PAYOUTS
From 1995 to 2001, 116,200 Performance Units (as defined under
"Performance Incentive Plan" below), of which 53,400 original Performance
Units remain outstanding as of February 28, 2003, were awarded to key
employees and officers of the Operating Partnership and the Service
Companies pursuant to the Company's performance incentive plan. In
February 2002, Messrs. Sweet and Tague each received cash compensation
payments of $72,965; and Mr. Aisner and Mr. Ross each received a cash
compensation payment of $51,075, in full satisfaction of the Performance
Units these officers had been awarded in 1997.
EQUITY COMPENSATION TABLE
The following summarizes as of February 28, 2003 the Company's equity
compensation plans, all of which have been approved by shareholders:
(c)
Number of
securities
remaining
(a) available
Number of for future
securities to (b) issuance under
be issued upon Weighted-average equity com-
exercise of exercise price pensation plans
outstanding of outstanding (excluding secur-
options, warrants options, warrants ities reflected
and rights and rights in column (a))
----------------- ----------------- -----------------
Option Plan 2,951,924 $ 21.95 418,743
Performance
Incentive Plan 0 -- 0
Senior Officer
Share Acqui-
sition Plan 0 -- 260,000
Trustee Share
Acquisition Plan 0 -- 26,758
Executive Share
Purchase Plan 0 -- 394,120
Each of the Company's equity compensation plans is described in detail
in the paragraphs which follow.
OPTION PLAN
In 1994, the Company adopted the Option Plan to provide incentives to
attract and retain Trustees, officers and key employees and service
providers. The summary of the Option Plan set forth below is qualified in
its entirety by the text of the Option Plan.
The Option Plan provides for the grant of options to purchase a
specified number of Common Shares or Units ("Options"). Under the Option
Plan, the maximum number of Common Shares available for grant and available
to be issued upon exchange of Units issued under the Option Plan is equal
to 3,450,000 (increased from 1,000,000 in 1998 and from 2,000,000 in 2000
and from 2,850,000 in 2002 pursuant to amendment to the Plan).
Participants in the Option Plan, who may be Trustees, officers or
employees of, or service providers to, the Company, its subsidiaries or
designated affiliates, will be selected by the Executive Compensation
Committee. Approximately 50 Trustees, officers and employees are currently
eligible to participate in the Option Plan. The Executive Compensation
Committee will also determine the terms of Options granted under the Option
Plan including, among other things, the exercise price of Options, whether
Incentive Share Options ("ISOs") or non-qualified Options shall be granted,
the number of Common Shares or Units subject to each Option and the vesting
schedule applicable to each such Option. Trustees of the Company are also
eligible to participate but, in the case of Trustees who are not also
employees of the Company, only pursuant to automatic grants set forth in
the Option Plan and described under "Compensation of Trustees" below.
The Executive Compensation Committee may amend any award previously
granted, prospectively or retroactively. However, options granted may not
be subsequently amended to provide for any change in exercise price. No
such amendment may impair the rights of any participant under any award
without the consent of such participant (except for any amendment made to
cause the Option Plan to qualify for an exemption provided by Rule 16b-3
under the Exchange Act). The Option Plan authorizes the Executive
Compensation Committee to grant Options at an exercise price determined by
the Executive Compensation Committee. Such price cannot be less than 100%
of the fair market value of the Common Shares or Units on the trading date
immediately preceding the date on which the Option in respect thereof is
granted. Subject to certain limitations regarding real estate investment
trust ("REIT") qualification and taxes, with respect to any individual, the
aggregate fair market value (determined at the time the Option is granted)
of Common Shares with respect to which ISOs may be granted under the Option
Plan, which Options are exercisable for the first time during any calendar
year, may not exceed $100,000. No Option may be granted or exercised if
the grant or exercise of such Option could cause the Company to fail to
qualify as a REIT for Federal income tax purposes or to incur additional
taxes under Section 857 of the Internal Revenue Code of 1986, as amended
(the "Code"). The exercise price is payable in cash. The vesting
provisions of the Options will be determined by the Executive Compensation
Committee, except with regard to Options received by Independent Trustees
as described under "Compensation of Trustees" below.
The right of any participant to exercise an Option may not be
transferred in any way other than by will or the laws of descent and
distribution.
On December 30, 2002, Options for 412,750 Units were granted to 46 key
employees and officers of the Company at an exercise price of $21.23 per
Unit.
The Co-CEOs and the four most highly compensated executive officers of
the Company have received Options under the Option Plan as follows: Mr.
Sweet, 437,000; Mr. Tague, 419,500; Mr. Aisner, 253,500; Mr. Chapman,
231,000; Mr. Ross, 184,000; and Mr. Cranor, 121,000. For Options granted
to such executive officers in 2002, see "Option Grants" above. The
Company's Independent Trustees have received Options as described under
"Compensation of Trustees" below. The Company's executive officers as a
group have received an aggregate of 2,356,750 Options under the Option Plan
and current employees of the Company and the Service Companies as a group
(excluding executive officers of the Company) have received an aggregate of
605,082 Options under the Option Plan.
PERFORMANCE INCENTIVE PLAN
On January 30, 1995, the Board adopted a performance incentive plan
(the "Performance Incentive Plan") pursuant to which performance units
("Performance Units") may be awarded to employees of the Operating
Partnership and the Service Companies. The Performance Incentive Plan is a
form of phantom equity plan, with each Performance Unit awarded under the
plan intended to be equal in value to a Unit, the value of which
corresponds to the value of a Common Share. The Executive Compensation
Committee selects the employees eligible to participate in the Performance
Incentive Plan, determines the number of Performance Units, if any, to
award to a participant and the terms and conditions of the award, and
administers the Performance Incentive Plan. The number of Performance
Units held by an employee will be increased proportionally to reflect
distributions made with respect to Units, which distributions correspond to
dividends paid with respect to Common Shares. Performance Units will
become payable to the employee upon determination by the Executive
Compensation Committee that the particular performance objectives specified
by the Executive Compensation Committee have been met or upon a "change in
control" (as defined in the Performance Incentive Plan). Payment on
Performance Units will be made in a number of Units equal to the number of
eligible Performance Units held by an employee on the payment date, except
that Performance Units held by an employee who is subject to Section 16 of
the Exchange Act with respect to the Company will be payable in an amount
of cash equal to the fair market value of the Units which would otherwise
be paid to such employee. Under the Performance Incentive Plan, the total
number of Performance Units available for grant and the total number of
Common Shares available to be issued upon exchange of Units issued under
the Performance Incentive Plan will be equal to 250,000.
No Performance Units were awarded to employees and officers of the
Operating Partnership and the Service Companies in 2002, and the Company
does not anticipate making any future awards of units pursuant to this
Plan.
EXECUTIVE SHARE PURCHASE PLAN
The "Executive Share Purchase Plan" was adopted by the Board effective
May 1, 1996 and was approved at the 1996 annual meeting of shareholders.
All Trustees who are not employees of the Company were eligible to
participate in the Executive Share Purchase Plan through 1999. Other
eligible participants will be officers and employees of the Company, the
Operating Partnership and the Service Companies, designated by the
Executive Compensation Committee of the Company.
Eligible participants who are officers or employees of the Company may
elect to purchase Common Shares, and eligible participants who are
employees of the Operating Partnership or Service Companies may elect to
purchase Units (which the participant is required to exchange immediately
for an equal number of Common Shares), during quarterly window periods. A
"window period" is the ten business day period commencing on the third
business day following the Company's quarterly public release of earnings.
Participants may only purchase Common Shares or Units during one window
period in any calendar year. The maximum value of Common Shares or Units
which may be purchased is the lessor of $100,000 or 50% of the
participant's base salary. The purchase price per Common Share or Unit is
85% of the fair market value of a Common Share or Unit on the trading day
immediately preceding the date of purchase.
Prior to July 2002, participants electing to make purchases under the
Executive Share Purchase Plan could elect to receive a loan for up to 80%
of the purchase price, provided that, in no event could a participant have
more than $200,000 principal amount of loans outstanding under this Plan at
any time. These loans bear interest at a fixed rate of 150 basis points
over the then current ten-year Treasury bond rate. The Plan has now been
amended to preclude the Company from providing or arranging any financings
of shares issued pursuant to the Plan subsequent to July 2002.
The Common Shares may not be sold, assigned, transferred or pledged
(except to secure a loan) during the period ending on the earlier of
(i) the fifth anniversary of the purchase date, (ii) the date of a Change
in Control of the Company, or (iii) the date that the participant
terminates employment or service on the Board, as applicable. In addition,
the Common Shares may not be transferred while they are serving as
collateral for a loan under the Executive Share Purchase Plan. Generally,
a Change in Control will be deemed to occur upon acquisition of more than
20% of the Company's voting stock by any party (other than by certain
related parties), a merger, sale of substantially all of the Company's
assets, the liquidation of the Company, or the election of Trustees
constituting a majority of the Board who were not recommended by the
incumbent Trustees.
During 2002, five officers acquired a total of 11,691 Common Shares
pursuant to this Plan. Total expense recorded in 2002 for the 15%
discount, including the Service Companies' shares, was $42,000. At
December 31, 2002, the aggregate outstanding balance of recourse loans made
pursuant to this Plan was $348,000. See "Security Ownership of Certain
Beneficial Owners and Management" below.
SENIOR OFFICER LOAN SHARE PURCHASE PROGRAM
The Senior Officer Loan Share Purchase Program was replaced in 2002 by
the Senior Officer Share Acquisition Plan.
Since 1997, the Executive Compensation Committee of the Board has
approved a total of $9,830,795 in recourse loans to the four officers who
are also Trustees and fifteen other officers to enable them to acquire on
the open market a total of 442,794 of the Company's Common Shares. All
442,794 shares had been acquired by February 28, 2002. These loans bear
interest at rates ranging from 3.91% to 6.23% and generally have terms of
nine years. The aggregate remaining balances of these loans totalled
$3,699,000 at December 31, 2002 and the remaining unpaid amounts of each
officer's loans are included in the amounts set forth in the footnotes to
the security ownership table. No additional loans will be made by the
Company pursuant to this program.
Since 1999, the Company has made $3,098,000 of additional loans to 22
Senior Officers of the Company which they used to acquire Company shares on
the open market (62,100 shares for $1,297,000 in 1999, 39,876 shares for
$881,000 in 2000, and 36,805 shares for $920,000 in 2001). These loans are
subject to forgiveness over the five year period commencing December 1999,
2000 or 2001 (based solely on each employee's continued employment with the
Company), as follows: 10% following the end of the second year, an
additional 20% following the end of the third year, an additional 35%
following the end of the fourth year, and the final 35% at the end of the
fifth year. See "Security Ownership of Certain Beneficial Owners and
Management" below. The aggregate remaining balances of these loans
totalled $2,781,000 at December 31, 2002. No additional loans will be made
by the Company pursuant to this program.
INCENTIVE COMPENSATION
A bonus incentive compensation plan (the "Bonus Plan") is in place for
executive and key officers. This program awards bonuses to executive
officers and certain other key officers covered under the plan based on the
achievement of specified targets and goals for the Company and the
individual officer. The primary targets are based upon annual increases in
Funds from Operations (defined as income (loss) before minority interest of
Unit holders in the Operating Partnership and extraordinary items plus
certain non-cash items, primarily depreciation) per share, Common Share
price performance compared to performance of the share price of selected
competitors and benchmarking against the economic performance of selected
competitors. The amount of bonus is based on a formula determined for each
officer based on a range of up to 100% of base compensation. The Executive
Compensation Committee may also grant discretionary bonuses to certain
officers based upon an assessment of such an officer's performance.
Bonuses for 2002, 2001 and 2000 for the most highly compensated
executive officers of the Company are set forth in the summary compensation
table. See "Summary Compensation Table" above.
RETIREMENT SAVINGS PLAN
The Company and its affiliates have adopted a joint retirement savings
plan (the "Retirement Savings Plan") for their full-time employees. The
Retirement Savings Plan is a qualified plan pursuant to Sections 401(a) and
401(k) of the Internal Revenue Code. Employees of the Company, the
Operating Partnership and the Service Companies are generally eligible to
participate in the Retirement Savings Plan after one full year of service.
Eligible employees may contribute each year up to 15% of their compensation
to the Retirement Savings Plan. At the end of each year, the Company or
such entity will match up to 50% of each participating employee's
contribution, to a maximum of $1,000 per employee. Employees are not
vested in the Company's or such entity's contributions until the third
anniversary of their employment.
As of January 1, 1995 the Retirement Savings Plan was amended to
provide for an additional contribution by the Company, the Operating
Partnership or one of the Service Companies, as applicable, equal to a
percentage determined by management (0.0% for 2002 and 2001 and 2.5% for
2000) of each eligible employee's compensation. All such contributions
have been invested in Common Shares through 2002. Effective January 1,
2003, these contributions are invested based upon each employee's
direction.
The employer contributions by the Company under the Retirement Savings
Plan during 2002, 2001 and 2000 for the most highly compensated executive
officers of the Company are set forth in footnote (3) to the summary
compensation table. See "Summary Compensation Table" above.
COMPENSATION OF TRUSTEES
In 2002, the Company paid its Independent Trustees at the annual rate
of $20,000, of which $12,000 was designated for acquisition of Common
Shares following each dividend record date. Each Independent Trustee also
receives 2,000 Options annually. Commencing in 2000, Mr. Mutz, the
Chairman of the Board, and Mr. Allen, the Vice-Chairman of the Board, are
paid compensation of $40,000 ($16,000 in cash and $24,000 designated for
acquisition of Common Shares) and $30,000 ($12,000 in cash and $18,000
designated for acquisition of Common Shares), respectively, and will
receive 4,000 Options and 3,000 Options, respectively, in their capacities
as Chairman of the Board and Vice-Chairman of the Board. In addition, the
Company reimburses all Trustees for expenses incurred in attending
meetings. Messrs. Sweet and Tague are not paid any Trustees' fees.
Commencing in 2003 each independent trustee will receive an additional
$1,000 for each committee meeting attended.
Pursuant to the Option Plan (described above), Messrs. Heilweil,
McConahey, Metz and Schreiber and Ms. Gates were each granted, effective as
of the time they became Trustees, and each future Independent Trustee will
also be granted, effective as of the Trustee's initial election or
appointment, a ten-year Option to acquire 2,000 Common Shares at fair
market value on the trading day immediately preceding the date of the grant
(in the case of Messrs. Heilweil, McConahey and Schreiber, the initial
public offering price of $20.50 per share; in the case of Ms. Gates, $18.00
per share, and in the case of Mr. Metz, $21.025 per share). A Trustee's
initial Options are not exercisable until after the first anniversary of
the date of grant. The exercise price is payable in cash.
NON-COMPETITION AGREEMENTS, EMPLOYMENT AGREEMENTS AND TERMINATION
OF EMPLOYMENT
The four officers who are also Trustees and 13 other officers of the
Company have each entered into an employment agreement with the Company,
which includes a non-competition provision. The non-competition provision
of each employment agreement prohibits each officer from engaging directly
or indirectly in the multifamily residential property business (as defined)
other than on behalf of the Company during the period the officer is an
employee of the Company and for a period of either 12 months, 18 months, or
24 months from termination of employment. Upon both a change in control of
the Company and a change in circumstance of the employee (as such terms are
defined in the agreements), the employment agreements provide for immediate
vesting of all previously unvested Options and Performance Units, cash
payment equal to one, two or three times average compensation (as defined)
and additional cash compensation to each employee who might be subject to
excise taxes under Section 4999 of the Internal Revenue Code so that the
Employee receives that amount before the application of income taxes that
he would receive if he were not subject to such excise taxes.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
There are no Executive Compensation Committee interlocks or insider
participation on the Executive Compensation Committee.
EXECUTIVE COMPENSATION COMMITTEE REPORT ON EXECUTIVE COMPENSATION
The Executive Compensation Committee of the Board consists of three
Trustees who are not employees of the Company, the Operating Partnership or
a Service Company. The Executive Compensation Committee reviews and
approves all remuneration arrangements for the Chairman and Vice Chairman
of the Board, the Co-CEOs, and the other officers of the Company (the
"Senior Executives"), and administers the Option Plan, the Performance
Incentive Plan, the Executive Share Purchase Plan, the Senior Officer Share
Acquisition Plan, and the Bonus Plan. The Executive Compensation Committee
also reviews and adopts or recommends to shareholders the adoption of new
employee benefit plans or modifications to existing plans. The Executive
Compensation Committee met once in November 2002, once in January 2003, and
once again in February 2003 in connection with 2002 compensation matters.
The Company's executive compensation program is intended to attract,
incentivize, reward and retain experienced and motivated executives who
contribute to the Company's growth. The goal of the Executive Compensation
Committee in setting Senior Executive compensation is to align the
interests of the executives with those of the Company's shareholders,
focusing on long-term growth of Funds From Operations ("FFO") and increases
in shareholder value. The Executive Compensation Committee, in
administering the Company's executive compensation program, considers
recommendations from management and extensive available data concerning
executive compensation at other equity real estate investment trusts and
companies in other businesses. The Executive Compensation Committee
periodically discusses with senior management the cost and desirability of
engaging an independent compensation consultant, and elected to do so in
2003 to obtain information relative to administering executive compensation
for 2003. The Executive Compensation Committee expects to continue to
review this decision annually.
The Committee has approved additional grants of Options for the
purchase of Common Shares, and following shareholder approval, intends to
award up to 43,500 restricted Common Shares under the Amended and Restated
Senior Officer Share Acquisition Plan (Proposal 2) in recognition of the
continuing desirability of aligning the interests of management and
shareholders.
For 2003, the Committee has discretion to authorize subjective cash
bonuses and intends to establish incentives for objective cash bonuses that
may be contingent upon, among other things, the Company's achieving certain
FFO targets.
The Company's executive compensation currently consists of an
executive's base salary, cash bonus, Options under the Option Plan,
discounted purchases under the Executive Share Purchase Plan, and, subject
to shareholder approval, restricted Common Shares under the Amended Senior
Officer Share Acquisition Plan.
BASE SALARY. Executive salary levels are designed to reward Company
employees for performing their normal duties. Salary levels are
established on the basis of a number of factors including management
recommendations, prior salary history with the Company, industry
comparables, individual performance and overall Company results. For 2003,
the salaries of the President and Co-Chief Executive Officer and the
Executive Vice President - Development and Co-Chief Executive Officer were
increased by $15,000 each to $300,000, an increase of 5.3%. The other
Senior Executives' salary increases in 2003 averaged 3.25%.
BONUSES. The Company's executive officers participate in the Bonus
Plan. A portion of the bonus each year is based on pre-established goals
concerning growth in FFO and benchmarking Company FFO and stock price
performance against those of a group of other multifamily real estate
investment trusts. A discretionary portion is also based on achievement of
individual job goals and for extraordinary contributions to the Company's
results for the past year. Cash bonuses of $169,500 each were paid to the
President/Co-CEO and the Executive Vice President/Co-CEO for 2002. Cash
bonuses paid to other Senior Executives in 2003 for 2002 performance
averaged 13.2% of 2002 base salary.
OPTIONS. Awards of Options under the Option Plan are designed to
utilize the award of interests in the Company and the Operating Partnership
in order to tie Senior Executive compensation to the creation of
shareholder value and allow the Senior Executives to share in the success
of the Company. See "Long-Term Incentive Plan Awards" above for a
description of the vesting provisions of Performance Units awarded in prior
years.
COMPENSATION OF CO-CHIEF EXECUTIVE OFFICERS. For 2002, the Executive
Compensation Committee evaluated the compensation of Messrs. Sweet and
Tague utilizing the same philosophy and procedures as are applied to other
Senior Executives of the Company. The base salaries of the Co-CEO's were
increased by $15,000 each as of January 2003 as described above, and
$169,500 in cash bonuses were awarded to each of Co-CEO's for the Company's
2002 performance. As detailed under "Option Grants" and "Long-Term
Incentive Plan Awards," the Executive Compensation Committee also awarded
the Co-CEO's Options under the Option Plan based on their contributions to
the Company's 2002 performance.
It is the Executive Compensation Committee's intention that, so long
as it is consistent with the Company's overall compensation objectives, all
executive compensation be deductible for federal income tax purposes.
Section 162(m) of the Internal Revenue Code limits the tax deduction for
compensation paid to the Company's Chief Executive Officers and the four
most highly compensated officers who are employed at fiscal year end to
$1 million per year, unless certain requirements are met. The Company's
ability to meet the REIT distribution requirements, and the portion of the
Company's distributions which constitute taxable dividend income, rather
than return of capital, may be impacted by Section 162(m).
The Executive Compensation Committee does not believe that any
compensation paid by the Company in 2002 would meet the tests under
Section 162(m) for a disallowance of compensation deductions; nor does it
presently intend that any such deductions be disallowed in the future.
However, the Executive Compensation Committee, in setting future Senior
Executive compensation, will continue to consider the long-run interests of
the Company, balancing any non-deductibility under Section 162(m) against
the need for the Company to adequately compensate its executive officers
for services rendered.
EXECUTIVE COMPENSATION COMMITTEE
John G. Schreiber, Chairman
Laura D. Gates
Stephen G. McConahey
PERFORMANCE GRAPH
The following line graph compares the change in the Company's
cumulative shareholder return on its Common Shares to the cumulative total
return of the Standard & Poor's 500 Stock Index ("S&P 500 Index") and the
NAREIT Equity REIT Total Return Index ("NAREIT Index") from December 31,
1997, to December 31, 2002. The graph assumes the investment of $100 in
the Company and each of the indices on December 31, 1997 and the
reinvestment of all dividends. The return shown on the graph is not
necessarily indicative of future performance.
[PERFORMANCE GRAPH]
December 31,
-------------------------------------------------
1997 1998 1999 2000 2001 2002
------- ------- ------- ------- ------- -------
AMLI
Residential
Properties
Trust. . . . . . . . $100.00 $108.15 $106.83 $141.51 $156.65 $143.12
NAREIT Index. . . . . $100.00 $ 82.50 $ 78.69 $ 99.43 $113.29 $117.62
S&P 500 Index . . . . $100.00 $128.58 $155.62 $141.45 $123.00 $ 95.94
A $100.00 investment in the Company on December 31, 1997, increased to
$108.15 at December 31, 1998, decreased to $106.83 at December 31, 1999,
increased to $141.51 at December 2000, increased again to $156.65 at
December 31, 2001, and decreased to $143.12 at December 31, 2002.
The NAREIT Index, adjusted to $100.00 at December 31, 1997, decreased
to $82.50 at December 31, 1998, decreased to $78.69 at December 31, 1999,
increased to $99.43 at December 31, 2000, increased again to $113.29 at
December 31, 2001, and increased again to $117.62 at December 31, 2002.
The S&P 500 Index, adjusted to $100.00 at December 31, 1997, increased
to $128.58 at December 31, 1998, increased again to $155.62 at December 31,
1999, decreased to $141.45 at December 31, 2000, decreased again to $123.00
at December 31, 2001 and decreased again to $95.94 at December 31, 2002.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
THE SERVICE COMPANIES
Ninety-five percent of the voting common stock of each of the Service
Companies (AIA and AMLI Management Company, including AMLI Residential
Construction LLC) was owned by AMLI Realty Co. until December 31, 2002, as
of which date AMLI Residential Properties, L.P. paid to AMLI Realty Co.
$700,000 in cash for all of AMLI Realty Co.'s ownership interests in the
Service Companies and for the "AMLI" service mark. Following this
transaction, AMLI Residential Properties, L.P. owns in excess of 99% of the
Service Companies and has voting control of the Service Companies.
The Management Company provides management and leasing services to
each of the apartment communities owned by the Company or in which the
Company owns an interest. The Company paid the Management Company
management fees totaling $3,366,000 in 2002 with respect to the communities
owned by the Company; and affiliated partnerships paid the Management
Company management fees totaling $7,273,000 in 2002 with respect to other
communities in which the Company owns an interest. The master property
management agreement with respect to the communities owned by the Company
had an initial term of three years, and is subject to annual automatic
renewal; it may be terminated earlier by either the Management Company or
the Operating Partnership upon an event of default by the other party.
During 2002 the Company accrued or paid to the Service Companies
$308,000 in general contractor fees and $12,000 in interest expense;
unconsolidated co-investment partnerships also engaged the services of the
Service Companies during 2002.
During 2002, the Company earned or received $1,323,000 of interest on
notes and advances to the Service Companies and earned or received various
fees from unconsolidated co-investment partnerships, and the Company
received a total of $411,000 in reimbursements from AMLI Realty Co. for the
cost of providing certain management and administrative services.
CORPORATE SERVICES AGREEMENT
Pursuant to a corporate services agreement among the Management
Company, AIA, Amrescon, the Operating Partnership and the Company, the
Operating Partnership and the Management Company provide various
managerial, administrative, accounting, investor relations, and other
services related to the operations and administration of the Management
Company, AIA, Amrescon, the Operating Partnership and the Company. The
corporate services agreement provides for the parties to reimburse the
Operating Partnership and the Management Company quarterly for costs
incurred with respect to this agreement. The Company, the Management
Company, AIA and Amrescon paid $0, $428,510, $231,020 and $343,414,
respectively, to the Operating Partnership pursuant to the corporate
services agreement in 2002. The Company, the Operating Partnership, AIA
and Amrescon paid $0, $1,426,602, $81,732 and $407,756, respectively, to
the Management Company pursuant to the corporate services agreement in
2002.
Unless the Management Company acts in bad faith, is grossly negligent,
recklessly disregards its duty, or engages in willful misconduct, the
Management Company will have no liability to the Company or the Operating
Partnership resulting from the performance of its duties under the
corporate services agreement. The Management Company is required to
indemnify AIA, Amrescon, the Company and the Operating Partnership for any
damages arising out the Management Company's default under the corporate
services agreement or as a result of the Management Company's gross
negligence. Similarly, AIA, Amrescon, the Company and the Operating
Partnership are obligated to indemnify the Management Company for any
damages arising out of their respective defaults under the corporate
services agreement or as a result of their gross negligence.
RELATIONSHIPS WITH INDEPENDENT ACCOUNTANTS
KPMG LLP has been the independent accounting firm that audits the
financial statements of the Company and its subsidiaries since inception of
the Company in 1994.
AUDIT FEES
KPMG LLP billed the Company and its consolidated affiliates $185,000
for the audit of the Company's financial statements during the year ended
December 31, 2002, and $42,000 for the review of financial statements
included in the Company's Forms 10-Q during 2002. KPMG LLP billed
additional amounts aggregating approximately $466,000 to the Company's
unconsolidated affiliates for audit related services during 2002.
FINANCIAL INFORMATION SYSTEMS DESIGN AND IMPLEMENTATION FEES
KPMG LLP neither billed for nor performed any services for the Company
in 2002 related to financial information systems design or implementation.
ALL OTHER FEES
KPMG LLP billed the Company and its consolidated affiliates $122,400
for other services performed during 2002. The other services included
planning and consulting services relating to income taxes. In addition,
KPMG LLP billed amounts aggregating approximately $170,000 to the Company's
unconsolidated affiliates for such services during 2002.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL
OWNERS AND MANAGEMENT
The following table sets forth the beneficial ownership of the Common
Shares as of February 28, 2003 for (1) each person who is known to the
Company to have been the beneficial owner of more than five percent of the
Common Shares outstanding on February 28, 2003, (2) each Trustee of the
Company and each named executive officer of the Company named in the
summary compensation table and (3) the Company's Trustees and executive
officers as a group. The number of Common Shares beneficially owned by a
person includes the number of Common Shares into which Units and Series A
Cumulative Convertible Preferred Shares of Beneficial Interest ("Series A
Preferred Shares") beneficially owned by the person are exchangeable and
convertible and the number of Common Shares for which a person holds an
option, exercisable within sixty days of February 28, 2003, to acquire.
In addition to the holders shown below, Security Capital Preferred
Growth Incorporated, 11 South LaSalle Street, Chicago, IL 60603 owns AMLI's
entire issue of 3,125,000 Series B Cumulative Convertible Redeemable
Preferred Shares of Beneficial Interest (the "Series B Preferred Shares").
The Series B Preferred Shares were issued at a price of $24 per share, are
convertible into Common Shares on a one-for-one basis, are non-callable
until 2007, and carry an annual dividend equal to the greater of $1.80 per
share or the annual dividend rate on the Common Shares, which is currently
$1.92 per share.
COMMON SHARES PERCENT OF ALL
NAME AND ADDRESS BENEFICIALLY COMMON SHARES
OF BENEFICIAL OWNER (1) OWNED (2) (2)
- ---------------------- ------------- --------------
UICI (3). . . . . . . . . . . . . . . . . . 2,550,986 13.8%
Morgan Stanley (4). . . . . . . . . . . . . 904,156 5.4%
Gregory T. Mutz (5) . . . . . . . . . . . . 470,290 2.8%
John E. Allen (6) . . . . . . . . . . . . . 255,746 1.5%
Allan J. Sweet (7). . . . . . . . . . . . . 307,012 1.8%
Philip N. Tague (8) . . . . . . . . . . . . 265,012 1.6%
Laura D. Gates (9). . . . . . . . . . . . . 29,256 0.2%
Marc S. Heilweil (10) . . . . . . . . . . . 22,750 0.1%
Stephen G. McConahey (11) . . . . . . . . . 26,220 0.2%
Adam S. Metz (12) . . . . . . . . . . . . . 149 0.0%
John G. Schreiber (13). . . . . . . . . . . 32,760 0.2%
Robert S. Aisner (14) . . . . . . . . . . . 102,422 0.6%
Robert J. Chapman (15). . . . . . . . . . . 119,635 0.7%
Stephen C. Ross (16). . . . . . . . . . . . 99,228 0.6%
Brian K. Cranor (17). . . . . . . . . . . . 68,920 0.4%
All Trustees and executive officers
as a group (17 persons) . . . . . . . . . 1,941,348 10.9%
- ----------
(1) Unless otherwise noted, the address for each of the persons or
entities is 125 South Wacker Drive, Suite 3100, Chicago, Illinois
60606.
(2) Assumes that all Units and Series A Preferred Shares held by the
person are exchanged and converted for Common Shares and that none of
the Units or Series A Preferred Shares held by other persons are so
exchanged or converted and that all options exercisable within sixty
days of February 28, 2003 to acquire Common Shares held by the person
are exercised and no options to acquire Common Shares held by other
persons are exercised.
(3) UICI is a publicly-traded (NYSE: UCI) insurance and financial
services company headquartered at 9151 N. Grapevine Highway, North
Richland Hills, Texas 76180. Directly and through wholly or
majority-owned affiliates, UICI beneficially owned 728,900 Common
Shares, 100,000 Series A Preferred Shares, and 1,722,086 Units, as
follows:
The MEGA Life and Health
Insurance Company. . . . . . . . .1,722,086 Units
The MEGA Life and Health
Insurance Company. . . . . . . . . 155,000 Common Shares
United Group Reinsurance, Inc. . . . 381,927 Common Shares
United Group Reinsurance, Inc. . . . 100,000 Preferred Shares
Financial Services Reinsurance
Ltd. . . . . . . . . . . . . . . . 104,273 Common Shares
Midwest National Life
Insurance Company. . . . . . . . . 73,900 Common Shares
U.S. Managers Life Insurance
Company, Ltd.. . . . . . . . . . . 13,800 Common Shares
---------
2,550,986
=========
(4) Information with regard to Morgan Stanley is based solely on
Amendment No. 3 to Schedule 13G, dated February 28, 2003. Morgan
Stanley is an investment adviser registered under Section 203 of the
Investment Advisers Act of 1940. The total of 904,156 Common Shares
includes 834,400 Common Shares beneficially owned by Morgan Stanley
Investment Management Inc.
(5) Mr. Mutz, directly and through various trusts and other affiliates,
beneficially owned 262,204 Common Shares and 29,087 Units and held
178,999 currently exercisable Options to acquire Common Shares.
Starting in November 1996, Mr. Mutz has financed the acquisition of
116,935 Common Shares with recourse loans from the Company. The
maximum aggregate loan balances between January 1, 2002 and
February 28, 2003 were $944,727; such loan balances totalled $737,545
at February 28, 2003 and bear interest at fixed rates ranging from
4.45% to 6.06%.
(6) Mr. Allen, directly and through affiliates, beneficially owned 87,979
Common Shares and 1,434 Units and held 166,333 currently exercisable
Options to acquire Common Shares. Starting in November 1996, Mr.
Allen has financed the acquisition of 77,306 Common Shares with
recourse loans from the Company. The maximum aggregate loan balances
between January 1, 2002 and February 28, 2003 were $1,100,958; such
loan balances totalled $233,148 at February 28, 2003 and bear
interest at a fixed rate of 4.45%.
(7) Mr. Sweet, directly and through various trusts and other affiliates,
beneficially owned 134,512 Common Shares and 1,833 Units and held
170,667 currently exercisable Options to acquire Common Shares.
Starting in November 1996, Mr. Sweet has financed the acquisition of
110,685 Common Shares with recourse loans from the Company. The
maximum aggregate loan balances between January 1, 2002 and
February 28, 2003 were $1,830,941; such loan balances totalled
$770,942 at February 28, 2003 and bear interest at fixed rates
ranging from 3.91% to 6.40%.
(8) Mr. Tague beneficially owned 114,345 Common Shares and held 150,667
currently exercisable Options to acquire Common Shares. Starting in
November 1996, Mr. Tague has financed the acquisition of 106,274
Common Shares with recourse loans from the Company. The maximum
aggregate loan balances between January 1, 2002 and February 28, 2003
were $1,762,941; such loan balances totalled $707,981 at February 28,
2002, and bear interest at fixed rates ranging from 3.91% to 6.06%.
(9) Ms. Gates beneficially owned 16,871 Common Shares and held 12,385
currently exercisable Options to acquire Common Shares.
(10) Mr. Heilweil beneficially owned 10,365 Common Shares and held 12,385
currently exercisable Options to acquire Common Shares.
(11) Mr. McConahey beneficially owned 13,835 Common Shares and held 12,385
currently exercisable Options to acquire Common Shares.
(12) Mr. Metz beneficially owned 149 Common Shares and held no currently
exercisable Options to acquire Common Shares.
(13) Mr. Schreiber beneficially owned 20,375 Shares and held 12,385
currently exercisable Options to acquire Common Shares.
(14) Mr. Aisner beneficially owned 55,422 Common Shares and held 47,000
currently exercisable options to acquire Common Shares. Starting in
November 1996, Mr. Aisner has financed the acquisition of 53,411 of
the Company's Common Shares with recourse loans from the Company.
The maximum aggregate loan balances between January 1, 2002 and
February 28, 2003 were $980,772; such loan balances totalled $704,102
at February 28, 2003 and bear interest at fixed rates ranging from
3.91% to 6.06%.
(15) Mr. Chapman beneficially owned 79,135 Common Shares and held 39,500
currently exercisable options to acquire Common Shares. Starting in
December 1997, Mr. Chapman has financed the acquisition of 73,465
Common Shares with recourse loans from the Company. The maximum
aggregate loan balances between January 1, 2002 and February 28, 2003
were $1,119,475; such loan balances totalled $767,066 at February 28,
2003 and bear interest at fixed rates ranging from 3.91% to 6.40%.
(16) Mr. Ross beneficially owned, directly and through an affiliate,
20,895 Common Shares and held 78,833 currently exercisable Options to
acquire Common Shares. Starting in February 1997, Mr. Ross has
financed the acquisition of 19,466 Common Shares with recourse loans
from the Company. The maximum aggregate loan balances between
January 1, 2002 and February 28, 2003 were $385,374; such loan
balances totalled $356,211 at February 28, 2003 and bear interest at
fixed rates ranging from 3.91% to 7.01%.
(17) Mr. Cranor beneficially owned 21,465 Common Shares, 17,000 Units and
held 30,333 currently exercisable options to acquire Common Shares.
Starting in May 1998, Mr. Cranor has financed the acquisition of
20,695 Common Shares with recourse loans from the Company. The
maximum aggregate loan balances between January 1, 2002 and
February 28, 2003 were $385,659; such loan balances totalled $355,225
at February 28, 2003 and bear interest at fixed rates ranging from
3.91% to 7.43%.
SECTION 16(A)
BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires the Company's Trustees,
certain of the Company's officers, and beneficial owners of more than 10
percent of the Company's outstanding Common Shares, to file reports of
ownership and changes in ownership of the Company's Common Shares with the
Securities and Exchange Commission and to send copies of such reports to
the Company. Based solely upon a review of such reports and amendments
thereto furnished to the Company and upon written representations of
certain of such persons that they were not required to file certain of such
reports, the Company believes that no such person failed to file any such
report on a timely basis during 2002 except that a Form 4 for each of Ms.
Gates and Messrs. Heilweil, McConahey, Primo and Schreiber with respect to
one transaction each was filed late in including shares acquired by each of
them during 2002 pursuant to the Company's Trustee Share Acquisition Plan.
PROPOSAL 2
APPROVAL OF AMENDMENT NO. 1 TO SENIOR OFFICER SHARE ACQUISITION PLAN
At the 2002 Annual Meeting, shareholders approved the Company's Senior
Officer Share Acquisition Plan (the "Plan"). The old Plan replaced the
Company's Senior Officer Loan Share Purchase Program. At the time of
adoption of the old Plan, it was the Company's intent to sell shares to
officers and employees under the old Plan and have such acquisitions be
financed by loans from the Company.
Following the adoption of the Sarbanes-Oxley Act of 2002, the Company
is no longer able to make loans to executive officers. Accordingly, the
Board has adopted Amendment No. 1 to the old Plan. Amendment No. 1
restates the old Plan and now provides that the Company will grant Common
Shares to participants in the new Plan. Each grant will be subject to a
five year vesting schedule described below.
If Amendment to the old Plan is not approved by shareholders, then the
old Plan will continue in existence under its current terms until changed
by the Board. If Amendment No. 1 to the old Plan is approved by
shareholders, the grants of Common Shares described below will be made
shortly after the approval by shareholders.
THE BOARD OF DIRECTORS RECOMMENDS THAT THE SHAREHOLDERS ADOPT AND
APPROVE AMENDMENT NO. 1 TO THE OLD PLAN. THE NEW PLAN IS DESCRIBED BELOW,
BUT REFERENCE SHOULD BE MADE TO THE TEXT OF THE NEW PLAN WHICH IS SET FORTH
IN APPENDIX A, FOR COMPLETE INFORMATION.
DESCRIPTION OF THE NEW PLAN
Under the terms of the new Plan, the Compensation Committee is
entitled to designate those persons who will be granted an award of Common
Shares. Each grant of Common Shares awarded under the new Plan will be
subject to a five-year vesting schedule from the beginning of the calendar
year following the award. However, with respect to the grants described in
the following paragraph, the five-year vesting schedule will begin on
January 1, 2003. One third of the shares of each grant will vest on the
January 1 that occurs on the third, fourth and fifth anniversaries of the
January 1 date that starts the vesting period. Dividends will be paid on
all Common Shares awarded under the new Plan, whether or not the Common
Shares have vested. All unvested Common Shares will be forfeited upon the
participant's voluntary termination of employment with the Company or if
the participant's employment is terminated for cause.
If the new Plan is approved by shareholders, the following grants will
be made shortly following approval:
Number of Value of
Shares Shares (1)
---------- ----------
Allan J. Sweet 4,000 $ 80,800
Philip N. Tague 4,000 $ 80,800
Robert S. Aisner (2) (2)
Robert J. Chapman 3,300 $ 66,660
Stephen C. Ross 2,600 $ 52,520
Brian K. Cranor 2,600 $ 52,520
All current executive officers
as a group 24,100 $486,820
All employees 43,500 $878,700
(1) Based on the $20.20 per share value of the Common Shares on
February 28, 2003.
(2) Robert S. Aisner resigned his position as Executive Vice
President effective March 14, 2003.
NUMBER OF SHARES SUBJECT TO NEW PLAN
Under the new Plan, the aggregate number of Common Shares which may be
issued is 260,000.
ADJUSTMENT IN CONNECTION WITH CERTAIN EVENTS
In the event of a share dividend or split, recapitalization, merger or
consolidation, reorganization, combination or exchange of shares or other
similar corporate change or an extraordinary dividend paid in cash or
property, the number of shares remaining subject to the new Plan and the
maximum number of Common Shares that may be issued to anyone pursuant to
the new Plan, shall (i) in the event of an increase in the number of
outstanding shares, be proportionately increased, and (ii) in the event of
a decrease in the number of outstanding shares, be proportionately reduced.
ADMINISTRATION
The new Plan provides that it shall be administered by a committee of
at least two members of the Board. The Executive Compensation Committee
has been appointed as the committee authorized to exercise the
discretionary powers of the Company under the new Plan.
Pursuant to the new Plan, each member of the committee, and, to the
extent provided by the committee, any other person to whom duties or powers
shall be delegated in connection with the new Plan, shall incur no
liability with respect to any action taken or omitted to be taken in
connection with the new Plan unless attributable to his or her own fraud or
willful misconduct, to the fullest extent permitted under applicable law.
The Board may amend the new Plan without shareholder approval, except
as specified in the new Plan.
FEDERAL INCOME TAX CONSEQUENCES
Plan participants receive taxable compensation income, and the Company
records tax-basis compensation expense, equal both to the value of the
shares as they vest, and to any dividends paid on unvested shares.
PROPOSAL 3
RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS
The Board, upon the recommendation of the Audit Committee, has
appointed the firm of KPMG LLP as the Company's independent auditors for
2003. A proposal to ratify this appointment will be presented at the
Annual Meeting. The affirmative vote of a majority of the votes cast at the
Annual Meeting will be necessary to adopt this proposal. For purposes of
the vote on this matter, abstentions will not be counted as votes cast and
will have no effect on the result of the vote, although they will be
counted toward the presence of a quorum.
Each valid proxy returned to the Company will be voted for the
ratification of the appointment of KPMG LLP as the Company's independent
auditors for 2003 unless the proxy specifies otherwise. The Board
recommends that shareholders vote FOR the ratification of such appointment.
The Company expects that representatives of KPMG LLP will be present
at the Annual Meeting and will be available to respond to appropriate
questions. Such representatives will have the opportunity to make a
statement at the Annual Meeting if they desire to do so.
SHAREHOLDER PROPOSALS
Shareholder proposals intended to be presented at the annual meeting
of shareholders to be held in the year 2004 must be received by the Company
at its principal executive offices on or before November 24, 2003 for
inclusion in the Company's proxy statement and form of proxy relating to
that meeting.
PROXY SOLICITATION EXPENSE
The cost of soliciting proxies will be borne by the Company. In
addition to solicitation by mail, proxies may be solicited personally, or
by telephone, facsimile transmission or other electronic means, by officers
or employees of the Company. The Company will also request persons, firms
and corporations holding shares beneficially owned by others to send proxy
material to, and obtain proxies from, the beneficial owners of such shares
and will, upon request, pay the holders' reasonable expenses for doing so.
EXHIBIT A
- ---------
AMLI RESIDENTIAL PROPERTIES AMENDED
SENIOR OFFICER SHARE ACQUISITION PLAN
-------------------------------------
SECTION 1
GENERAL
-------
1.1 ESTABLISHMENT AND PURPOSE. AMLI Residential Properties Trust,
a Maryland real estate investment trust (the "REIT"), is the general
partner of AMLI Residential Properties, L.P. (the "Partnership"), a
Delaware limited partnership. The Partnership owns all of the preferred
stock and in excess of 99% of the common stock of AMLI Management Company,
a Delaware corporation which in turn owns Amrescon LLC, and each of such
entities is referred to individually as a "Service Company" and
collectively as the "Service Companies". The Partnership may from time to
time acquire, directly or indirectly, a greater than 50% economic interest
in other entities that may adopt the Plan and become additional Service
Companies hereunder, with the consent of the Compensation Committee of the
REIT (the "Committee"). The REIT, the Partnership, and the Service
Companies are each referred to individually as an "Affiliated Company," and
collectively as the "Affiliated Companies." The purpose of the AMLI
Residential Properties Amended Senior Officer Share Acquisition Plan (the
"Plan") is to enable each of the Affiliated Companies to attract, retain
and motivate individuals to perform services as employees and otherwise by
providing for or increasing the opportunity for such individuals to share
in the growth and success of the Affiliated Companies through proprietary
interests in the REIT and thereby promote the long-term financial interest
of the REIT and the other Affiliated Companies. The following provisions
constitute an amendment, restatement and continuation of the Plan as in
effect immediately prior to the Effective Date of the Plan as set forth in
section 3.1 herein. In order to facilitate compliance with Section 16(b) of
the Securities Exchange Act of 1934, as amended, Common Shares granted as
Restricted Share Awards under the Plan may be either open market purchases
or acquired from the REIT's authorized but unissued shares.
1.2 PARTICIPATION. Subject to the terms and conditions of the
Plan, the Committee shall determine and designate, from time to time, from
among the Eligible Persons those persons who will be granted Awards under
the Plan, and thereby become "Participants" in the Plan.
1.3 OPERATION, ADMINISTRATION, AND DEFINITIONS. The operation and
administration of the Plan, including the grant of Awards made under the
Plan, shall be subject to the provisions of Section 4 (relating to
operation and administration). Capitalized terms in the Plan shall be
defined as set forth in the Plan (including the definition provisions of
Section 6 of the Plan).
SECTION 2
RESTRICTED SHARE AWARDS
-----------------------
2.1 RESTRICTED SHARE AWARDS. The Committee may, from time to time,
establish one or more programs under which Participants will be granted a
"Restricted Share Award." A "Restricted Share Award" is a grant of one or
more Common Shares, with such Common Shares subject to a risk of forfeiture
or other restrictions that will lapse upon the achievement of one or more
goals relating to completion of service by the Participant, or achievement
of performance or other objectives, as determined by the Committee.
2.2 ADDITIONAL RESTRICTIONS. In addition to those conditions,
restrictions and contingencies as the Committee shall determine under the
foregoing provisions of subsection 2.1, the Committee may designate whether
any Restricted Share Award being granted to any Participant is intended to
be "performance-based compensation" as that term is used in section 162(m)
of the Code. Any such Restricted Share Award designated as intended to be
"performance-based compensation" shall be conditioned on the achievement of
one or more performance measures, to the extent required by Code section
162(m). For Restricted Share Awards under this Section 2 intended to be
"performance-based compensation," the grant of the Restricted Share Awards
and the establishment of the performance measures shall be made during the
period required under Code section l62(m).
SECTION 3
OPERATION AND ADMINISTRATION
----------------------------
3.1 EFFECTIVE DATE. Subject to the approval of the shareholders of
the REIT at the REIT's 2003 annual meeting of its shareholders, the
amendment and restatement of the Plan shall be effective upon adoption by
the Board of Trustees of the REIT (the "Effective Date"); provided,
however, that to the extent that Awards are granted under the Plan prior to
its approval by shareholders, the Awards shall be contingent on approval of
the Plan by the shareholders of the REIT. The Plan shall be unlimited in
duration and, in the event of Plan termination, shall remain in effect as
long as any Awards under it are outstanding.
3.2 COMMON SHARES SUBJECT TO PLAN. The Common Shares for which
Awards may be granted under the Plan shall be subject to the following:
(a) The Common Shares with respect to which Awards may be made
under the Plan shall be shares currently authorized but
unissued or currently held or subsequently acquired by the
REIT, including shares purchased in the open market, in private
transactions or otherwise.
(b) Subject to the following provisions of this subsection 3.2, the
maximum number of Common Shares that may be delivered to
Participants and their beneficiaries under the Plan shall be
260,000 Common Shares.
(c) To the extent any shares of Common Shares covered by a
Restricted Share Award are not delivered to a Participant or
beneficiary because the Restricted Share Award is forfeited or
canceled, or the Common Shares are not delivered because the
Restricted Share Award is used to satisfy the applicable tax
withholding obligation, such Common Shares shall not be deemed
to have been delivered for purposes of determining the maximum
number of Common Shares available for delivery under the Plan.
3.3 GENERAL RESTRICTIONS. Delivery of Common Shares or other
amounts under the Plan shall be subject to the following:
(a) Notwithstanding any other provision of the Plan, the REIT
shall have no liability to deliver any Common Shares under the
Plan or make any other distribution of benefits under the Plan
unless such delivery or distribution would comply with all
applicable laws (including, without limitation, the
requirements of the Securities Act of 1933), and the applicable
requirements of any securities exchange or similar entity.
(b) To the extent that the Plan provides for issuance of share
certificates to reflect the issuance of Common Shares, the
issuance may be effected on a non-certificated basis, to the
extent not prohibited by applicable law or the applicable rules
of any stock exchange.
3.4 ADJUSTMENT TO SHARES.
(a) In the event of any change in the outstanding Common Shares by
reason of a stock dividend or split, recapitalization, merger
or consolidation (whether or not the REIT is a surviving
corporation), reorganization, combination or exchange of shares
or other similar corporate changes or an extraordinary
dividend paid in cash or property, the number of Common Shares
(or other securities) then remaining subject to this Plan, and
the maximum number of Common Shares that may be issued to
anyone pursuant to this Plan, including those that are then
covered by outstanding Restricted Share Awards, shall (i) in
the event of an increase in the number of outstanding Common
Shares, be proportionately increased, and (ii) in the event of
a reduction in the number of outstanding Common Shares, be
proportionately reduced.
(b) In the event the adjustments described in clauses (i) and (ii)
of paragraph (a) of this subsection 3.4 are inadequate to
ensure equitable treatment of any holder of a Restricted Share
Award, then, to the extent permissible under applicable law,
the Committee shall make any further adjustments as it deems
necessary to ensure equitable treatment of any such holder as
the result of any transaction affecting the securities subject
to the Plan or as is required or authorized under the terms of
any applicable agreement relating to the Restricted Share
Award.
(c) The existence of the Plan and the Restricted Share Awards
granted hereunder shall not affect or restrict in any way the
right or power of the Board of Trustees or the shareholders of
the REIT to make or authorize any adjustment, recapitalization,
reorganization or other capital structure of its business, any
merger or consolidation of the REIT, any issue of bonds,
debentures, preferred or prior preference stock ahead of or
affecting the Common Shares or the rights thereof, the
dissolution or liquidation of the REIT or any sale or transfer
of all or any part of its assets or business, or any other
corporate act or proceeding.
3.5 TAX WITHHOLDING. All benefits under the Plan are subject to
withholding of all applicable taxes, and the Committee may condition the
delivery of any shares or other benefits under the Plan on satisfaction of
the applicable withholding obligations. The Committee, in its discretion,
and subject to such requirements as the Committee may impose prior to the
occurrence of such withholding, may permit such withholding obligations to
be satisfied through cash payment by the Participant, through the surrender
of Common Shares which the Participant already owns, or through the
surrender of Common Shares to which the Participant is otherwise entitled
under the Plan.
3.6 TRANSFERABILITY. Restricted Share Awards under the Plan are
not transferable except as designated by the Participant by will or by the
laws of descent and distribution.
3.7 DIVIDENDS AND DIVIDEND EQUIVALENTS. A Restricted Share Award
may provide the Participant with the right to receive dividend payments or
dividend equivalent payments with respect to Common Shares subject to the
Restricted Share Award (both before and after the Common Shares subject to
the Restricted Share Award are earned, vested, or acquired), which payments
may be either made currently or credited to an account for the Participant,
and may be settled in cash or Common Shares as determined by the Committee.
Any such settlements, and any such crediting of dividends or dividend
equivalents or reinvestment in Common Shares, may be subject to such
conditions, restrictions and contingencies as the Committee shall
establish, including the reinvestment of such credited amounts in Common
Share equivalents.
3.8 FORM AND TIME OF ELECTIONS. Unless otherwise specified herein;
each election required or permitted to be made by any Participant or other
person entitled to benefits under the Plan, and any permitted modification,
or revocation thereof, shall be in writing filed with the Committee at such
times, in such form, and subject to such restrictions and limitations, not
inconsistent with the terms of the Plan, as the Committee shall require.
3.9 AGREEMENT WITH REIT. A Restricted Share Award under the Plan
shall be subject to such terms and conditions, not inconsistent with the
Plan, as the Committee shall, in its sole discretion, prescribe. The terms
and conditions of any Award shall be reflected in such form of written
document as is determined by the Committee. A copy of such document shall
be provided to the Participant, and the Committee may, but need not,
require that the Participant sign a copy of such document.
3.10 ACTION BY REIT OR AFFILIATED COMPANY. Any action required or
permitted to be taken by the REIT or any Affiliated Company shall be by
resolution of its board of trustees, or by action of one or more members of
the board (including a committee of the board) who are duly authorized to
act for the board, or (except to the extent prohibited by applicable law or
applicable rules of any stock exchange) by a duly authorized officer of
such company.
3.11 GENDER AND NUMBER. Where the context admits, words in any
gender shall include any other gender, words in the singular shall include
the plural and the plural shall include the singular.
3.12 LIMITATION OF IMPLIED RIGHTS.
(a) Neither a Participant nor any other person shall, by reason of
participation in the Plan, acquire any right in or title to any
assets, funds or property of the REIT or any other Affiliated
Company whatsoever, including, without limitation, any
specific funds, assets, or other property which the REIT or any
other Affiliated Company, in their sole discretion, may set
aside in anticipation of a liability under the Plan. A
Participant shall have only a contractual right to the Common
Shares, or amounts, if any, payable under the Plan, unsecured
by any assets of the REIT or any other Affiliated Company, and
nothing contained in the Plan shall constitute a guarantee that
the assets of the REIT or any other Affiliated Company shall be
sufficient to pay any benefits to any person.
(b) The Plan does not constitute a contract of employment, and
selection as a Participant will not give any participating
employee or other individual the right to be retained in the
employ of the REIT or any other Affiliated Company or the
right to continue to provide services to the REIT or any other
Affiliated Company, nor any right or claim to any benefit under
the Plan, unless such right or claim has specifically accrued
under the terms of the Plan. Except as otherwise provided in
the Plan, no Restricted Share Award under the Plan shall confer
upon the holder thereof any rights as a shareholder of the REIT
prior to the date on which the individual fulfills all
conditions for receipt of such rights.
3.13 BENEFITS UNDER QUALIFIED RETIREMENT PLANS. Except as otherwise
provided by the Committee, Restricted Share Awards to a Participant
(including the grant and the receipt of benefits) under the Plan shall be
disregarded for purposes of determining the Participant's benefits under
any Qualified Retirement Plan and other plans maintained by the
Participant's employer. The term "Qualified Retirement Plan" means any
plan of the REIT or any other Affiliated Company that is intended to be
qualified under section 401(a) of the Code.
3.14 EVIDENCE. Evidence required of anyone under the Plan may be by
certificate, affidavit, document or other information which the person
acting on it considers pertinent and reliable, and signed, made or
presented by the proper party or parties.
SECTION 4
COMMITTEE
---------
4.1 SELECTION OF COMMITTEE. The Committee shall be the
Compensation Committee as selected by the Board, and shall consist of not
less than two members of the Board.
4.2 POWERS OF COMMITTEE. The Committee shall have the authority to
control and manage the operation and administration of the Plan. The
Committee's administration of the Plan shall be subject to the following:
(a) Subject to the provisions of the Plan, the Committee will have
the authority and discretion to select from among the Eligible
Persons those persons who shall receive Restricted Share
Awards, and to establish the terms, conditions, restrictions
and other provisions applicable to the Restricted Share Awards
under the Plan, including determining the time or times of
receipt, determining the number of shares subject to the
Restricted Share Award, and (subject to the restrictions
imposed by Section 5) canceling or suspending Restricted Share
Awards.
(b) The Committee will have the authority and discretion to
interpret the Plan, to establish, amend, and rescind any rules
and regulations relating to the Plan, to determine the terms
and provisions of any agreement made pursuant to the Plan, and
to make all other determinations that may be necessary or
advisable for the administration of the Plan.
(c) Any interpretation of the Plan by the Committee and any
decision made by it under the Plan is final and binding on all
persons.
(d) In controlling and managing the operation and administration of
the Plan, the Committee shall take action in a manner that
conforms to declaration of trust and by-laws of the REIT, and
applicable state corporate law.
4.3 DELEGATION BY COMMITTEE. Except to the extent prohibited by
applicable law or the applicable rules of a stock exchange, the Committee
may allocate all or any portion of its responsibilities and powers to any
one or more of its members and may delegate all or any part of its
responsibilities and powers to any person or persons selected by it. Any
such allocation or delegation may be revoked by the Committee at any time.
4.4 INFORMATION TO BE FURNISHED TO COMMITTEE. The REIT and
Affiliated Companies shall furnish the Committee with such data and
information as it determines may be required for it to discharge its
duties. The records of the REIT and Affiliated Companies as to an
employee's or Participant's employment, termination of employment, leave of
absence, reemployment and compensation shall be conclusive on all persons
unless determined to be incorrect. Participants and other persons entitled
to benefits under the Plan must furnish the Committee such evidence, data
or information as the Committee considers desirable to carry out the terms
of the Plan.
4.5 LIABILITY AND INDEMNIFICATION OF COMMITTEE. No member or
authorized delegate of the Committee shall be liable to any person for any
action taken or omitted in connection with the administration of the Plan
unless attributable to his own fraud or willful misconduct; nor shall the
REIT be liable to any person for any such action unless attributable to
fraud or willful misconduct on the part of a Trustee or employee of the
REIT. The Committee, the individual members thereof, and persons acting as
the authorized delegates of the Committee under the Plan, shall be
indemnified by the REIT, to the fullest extent permitted by law, against
any and all liabilities, losses, costs and expenses (including legal fees
and expenses) of whatsoever kind and nature which may be imposed on,
incurred by or asserted against the Committee or its members or authorized
delegates by reason of the performance of a Committee function if the
Committee or its members or authorized delegates did not act honestly or in
willful violation of the law or regulation under which such liability,
loss, cost or expense arises. This indemnification shall not duplicate but
may supplement any coverage available under any applicable insurance.
SECTION 5
AMENDMENT AND TERMINATION
-------------------------
The Board may, at any time, amend or terminate the Plan and may amend
any Restricted Share Award agreement, provided that no amendment or
termination may, in the absence of written consent to the change by the
affected Participant (or, if the Participant is not then living, the
affected beneficiary), adversely affect the rights of any Participant or
beneficiary under any Restricted Share Award granted under the Plan prior
to the date such amendment is adopted by the Board; and provided further
that adjustments pursuant to paragraph 3.4 shall not be subject to the
foregoing limitations of this Section 5.
SECTION 6
DEFINED TERMS
-------------
In addition to the other definitions contained herein, the following
definitions shall apply:
(a) AWARD. The term "Award" shall mean the award of a Restricted
Share Award, as described in section 2.1.
(b) BOARD. The term "Board" shall mean the Board of Trustees of
the REIT.
(c) COMMON SHARE. The term "Common Share" shall mean a common
share of beneficial interest, $0.01 per value per share, of the
REIT.
(d) ELIGIBLE PERSON. The term "Eligible Person" shall mean any
employee of an Affiliated Company or any person providing or
that has provided services to an Affiliated Company. A
Restricted Share Award may be granted to an individual, in
connection with hiring, retention or otherwise, prior to the
date the individual first performs services for the Affiliated
Company, provided that such right to purchase shares shall not
become vested prior to the date the individual first performs
such services.
(e) EXCHANGE ACT. The term "Exchange Act" means the Securities
Exchange Act of 1934, as from time to time amended.
EXHIBIT B
- ---------
1/27/03
AUDIT COMMITTEE CHARTER
-----------------------
AMLI RESIDENTIAL PROPERTIES TRUST
A. NAME.
There shall be a committee of the AMLI Residential Properties Trust
Board of Trustees (the "Board") which shall be called the Audit Committee.
B. PURPOSE.
The Audit Committee shall be directly responsible for the
appointment, compensation and oversight over the work of the Company's
public accountants.
The Audit Committee shall monitor (1) the integrity of the financial
statements of the Company, (2) the Company's compliance with legal and
regulatory requirements, (3) the public accountants' qualifications and
independence and (4) the performance of the Company's internal audit
function and public accountants.
The Audit Committee shall prepare the report required by the rules of
the Securities and Exchange Commission to be included in the Company's
annual proxy statement.
C. COMMITTEE MEMBERSHIP.
The Audit Committee shall consist of no fewer than three members.
Each member of the Audit Committee shall satisfy the independence,
experience and financial expertise requirements of the New York Stock
Exchange and Section 10A of the Securities Exchange Act of 1934, as amended
by the Sarbanes-Oxley Act of 2002, and the rules promulgated thereunder.
Director's fees are the only compensation that an Audit Committee member
may receive from the Company.
The Board shall appoint the members of the Audit Committee annually,
considering the recommendation of the Nominating & Governance Committee,
and further considering the views of the Chairman of the Board and the
Chief Executive Officer, as appropriate. The members of the Audit
Committee shall serve until their successors are appointed and qualify, and
shall designate the Chairman of the Audit Committee. The Board shall have
the power at any time to change the membership of the Audit Committee and
to fill vacancies in it, subject to such new member(s) satisfying the
independence, experience and financial expertise requirements referred to
above. Except as expressly provided in this Charter or the by-laws of the
Company or the Corporate Governance Guidelines of the Company, or as
otherwise provided by law or the rules of the New York Stock Exchange, the
Audit Committee shall fix its own rules of procedure.
1/27/03
D. COMMITTEE AUTHORITY AND RESPONSIBILITIES.
The Audit Committee shall have the sole authority to appoint or
replace the public accountants (subject, if applicable, to shareholder
ratification), and shall approve all audit engagement fees and terms and
all non-audit engagements with the public accountants. The Audit Committee
shall consult with management but shall not delegate these
responsibilities, except that pre-approvals of non-audit services may be
delegated to a single member of the Audit Committee. In its capacity as a
committee of the Board, the Audit Committee shall be directly responsible
for the oversight of the work of the public accounting firm (including
resolution of disagreements between management and the auditor regarding
financial reporting) for the purpose of preparing or issuing an audit
report or related work, and the public accounting firm shall report
directly to the Audit Committee.
The Audit Committee shall have the authority, to the extent it deems
necessary or appropriate, to retain special legal, accounting or other
consultants to advise the committee and carry out its duties, and to
conduct or authorize investigations into any matters within its scope of
responsibilities. The Audit Committee shall meet periodically with
management, the internal auditors and the registered public accountants in
separate executive sessions in furtherance of its purposes.
The Audit Committee may request any officer or employee of the
Company or the Company's outside counsel or public accountants to attend a
meeting of the Audit Committee or to meet with any members of, or
consultants to, the Audit Committee.
The Audit Committee shall make regular reports to the Board. The
Audit Committee shall review and reassess the adequacy of this Charter
annually and recommend any proposed changes to the Board for approval. The
Audit Committee shall annually review the Audit Committee's own
performance.
In performing its functions, the Audit Committee shall undertake
those tasks and responsibilities that, in its judgment, would most
effectively contribute and implement the purposes of the Audit Committee.
The following functions are some of the common recurring activities of the
Audit Committee in carrying out its oversight responsibility:
. Review and discuss with management and the public accountants
the Company's annual audited financial statements, including
disclosures made in "Management's Discussion and Analysis of
Financial Condition and Results of Operations," and the matters
required to be discussed pursuant to Statement on Auditing
Standards No. 61, and recommend to the Board whether the
audited financial statements should be included in the
Company's Form 10-K.
. Review and discuss with management and the public accountants
the Company's quarterly financial statements, including
disclosures made under "Management's Discussion and Analysis of
Financial Condition and Results of Operations" or similar
disclosures, and the matters required to be discussed pursuant
to Statement on Auditing Standards No. 61, prior to the filing
of its Form 10-Q, including the results of the registered
public accountants' reviews of the quarterly financial
statements to the extent applicable.
1/27/03
. Review and discuss with management and the public accountants,
as applicable, (a) major issues regarding accounting principles
and financial statement presentations, including any
significant changes in the Company's selection or application
of accounting principles, and major issues as to the adequacy
of the Company's internal controls and any special audit steps
adopted in light of material control deficiencies; (b) analyses
prepared by management or the public accountants setting forth
significant financial reporting issues and judgments made in
connection with the preparation of the financial statements,
including analyses of the effects of alternative GAAP methods
on the financial statements; (c) any management letter provided
by the public accountants and the Company's response to that
letter; (d) any problems, difficulties or differences
encountered in the course of the audit work, including any
disagreements with management or restrictions on the scope of
the public accountants' activities or on access to requested
information and management's response thereto; (e) the effect
of regulatory and accounting initiatives, as well as off
balance sheet structures, on the financial statements of the
Company; and (f) earnings press releases (paying particular
attention to any use of "pro forma," or "adjusted" non-GAAP,
information), as well as financial information and earnings
guidance (generally or on a case-by-case basis) provided to
analysts and rating agencies.
. Discuss with management the Company's major financial risk
exposures and the steps management has taken to monitor and
control such exposures, including the Company's risk assessment
and risk management policies.
. Obtain and review a report from the public accountants at least
annually regarding (a) the registered public accountants'
internal quality-control procedures, (b) any material issues
raised by the most recent quality-control review, or peer
review, of the firm, or by any inquiry or investigation by
governmental or professional authorities within the preceding
five years respecting one or more independent audits carried
out by the firm, (c) any steps taken to deal with any such
issues, and (d) all relationships between the public
accountants and the Company. Evaluate the qualifications,
performance and independence of the public accountants,
including a review and evaluation of the lead partner of the
registered public accountant and taking into account the
opinions of management and the Company's internal auditors.
. Assure that the lead audit partner of the public accountants
and the audit partner responsible for reviewing the audit are
rotated at least every five years as required by the Sarbanes
Oxley Act of 2002, and further consider rotation of the public
accountant firm itself.
. Recommend to the Board policies for the Company's hiring of
employees or former employees of the public accountants who
were engaged on the Company's account (recognizing that the
Sarbanes-Oxley Act of 2002 does not permit the CEO, controller,
CFO or chief accounting officer to have participated in the
Company's audit as an employee of the public accountants during
the preceding one-year period).
. Discuss with the public accountants any communications between
the audit team and the audit firm's national office respecting
auditing or accounting issues presented by the engagement.
1/27/03
. Discuss with management and the public accountants any
accounting adjustments that were noted or proposed by the
registered public accountants but were passed (as immaterial or
otherwise).
. Discuss with the public accountants the internal audit
department and its audit plan, responsibilities, budget and
staffing.
. Establish procedures for (a) the receipt, retention and
treatment of complaints received by the Company regarding
accounting, internal accounting controls or auditing matters
and (b) the confidential, anonymous submission by employees of
the Company of concerns regarding questionable accounting or
auditing matters.
. Review disclosures made by the Company's principal executive
officer or officers and principal financial officer or officers
regarding compliance with their certification obligations as
required under the Sarbanes-Oxley Act of 2002 and the rules
promulgated thereunder, including the Company's disclosure
controls and procedures and internal controls for financial
reporting and evaluations thereof.
. Review any reports of the registered public accountants
mandated by Section 10A of the Securities Exchange Act of 1934,
as amended, and obtain from the registered public accountants
any information with respect to illegal acts in accordance with
Section 10A.
. Ensure that the Company maintains an internal audit function.
. Discuss with management any second opinions sought from an
accounting firm other than the company's public accountants,
including the substance and reasons for seeking any such
opinion.
. Review the internal audit function of the Company, including
the independence, competence, staffing adequacy and authority
of the internal auditor, the reporting relationships among the
internal auditor, financial management and the Audit Committee,
the internal audit reporting obligations, the proposed internal
audit plans for the coming year, and the coordination of such
plans with the registered public accountants.
. Review findings from completed internal audits and progress
reports on the proposed internal audit plan, together with
explanations for any deviations from the original plan.
. Review the appointment, reassignment or dismissal of the
director of internal audit.
. Review with the Company's public accountants, the Company's
financial and accounting personnel and the adequacy and
effectiveness of the accounting and financial controls of the
Company, and elicit any recommendations for the improvement of
such internal control procedures or particular areas where new
or more detailed controls or procedures are desirable or
necessary.
. Review at least annually the exceptions noted in the reports to
the Audit Committee by the internal auditors and the public
accountants, and the progress made in responding to the
exceptions.
1/27/03
. Discuss with management and the public accountants any
correspondence with regulators or governmental agencies and any
employee complaints or published reports which raise material
issues regarding the Company's financial statements or
accounting policies.
. At its discretion, request that management, the public
accountants or the internal auditors undertake special projects
or investigations which the Audit Committee deems necessary to
fulfill its responsibilities.
E. LIMITATIONS OF AUDIT COMMITTEE'S ROLES.
While the Audit Committee has the responsibilities and powers set
forth in its Charter, it is not the duty of the Audit Committee to prepare
financial statements, plan or conduct audits or to determine that the
Company's financial statements and disclosures are complete and accurate
and are in accordance with generally accepted accounting principles and
applicable rules and regulations. These are the responsibilities of
management and the registered public accountants.