================================================================================ UNITED STATES SECURITIES AND EXCHANGE COMMISSION WASHINGTON, D.C. 20549 ------------------ FORM 10-Q/A /X/ QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 FOR THE QUARTERLY PERIOD ENDED SEPTEMBER 30, 1999 OR / / TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 FOR THE TRANSITION PERIOD FROM _____ TO _____ ------------------ Commission File Number 000-23597 EXTENDED SYSTEMS INCORPORATED (Exact name of registrant as specified in its charter) DELAWARE 82-0399670 (State or other jurisdiction of (I.R.S. Employer incorporation or organization) Identification No.) 5777 NORTH MEEKER AVENUE, BOISE, ID 83713 (Address of principal executive office) (Zip Code) Registrant's telephone number, including area code: (208) 322-7575 Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes /X/ No / / The number of shares outstanding of the registrant's Common Stock as of September 30, 1999 was 9,228,065. ================================================================================ 1 EXTENDED SYSTEMS INCORPORATED FORM 10-Q FOR THE THREE MONTHS ENDED SEPTEMBER 30, 1999 INDEX PAGE ---- PART I. FINANCIAL INFORMATION Item 1. Financial Statements Consolidated Statement of Operations for the Three Months Ended September 30, 1999 and 1998 1 Consolidated Statement of Comprehensive Income (Loss) for the Three Months Ended September 30, 1999 and 1998 1 Consolidated Balance Sheet as of September 30, 1999 and June 30, 1999 2 Consolidated Condensed Statement of Cash Flows for the Three Months Ended September 30, 1999 and 1998 3 Notes to Consolidated Financial Statements 4 Item 2. Management's Discussion and Analysis of Financial Condition and Results of Operations 9 SIGNATURE 24 PORTIONS AMENDED We restated our Consolidated Condensed Statement of Cash Flows for the three months ended September 30, 1999 to reflect a reclassification of a $3.7 million payment of a discount on long-term debt from a financing activity to an operating activity. We have also restated the "Liquidity, Capital Resources and Financial Condition" section of "Management's Discussion and Analysis of Financial Condition and Results of Operations" to reflect this reclassification. We restated the unaudited proforma consolidated results of operations for the three months ended September 30, 2000 related to our acquisition of Oval. 2 PART I. FINANCIAL INFORMATION ITEM 1. FINANCIAL STATEMENTS EXTENDED SYSTEMS INCORPORATED CONSOLIDATED STATEMENT OF OPERATIONS (IN THOUSANDS, EXCEPT PER SHARE DATA) (UNAUDITED) THREE MONTHS ENDED SEPTEMBER 30, ----------------------------------- 1999 1998 ---------------- --------------- Net revenue $ 13,089 $ 13,543 Cost of net revenue 6,978 5,817 ---------------- --------------- Gross profit 6,111 7,726 Operating expenses: Research and development 2,237 1,537 Acquired in-process research and development 2,365 - Marketing and sales 4,164 3,603 General and administrative 1,055 1,048 Amortization of goodwill and other intangibles 170 - ---------------- --------------- Income (loss) from operations (3,880) 1,538 Other income (expense), net (79) 266 Interest expense (178) (188) ---------------- --------------- Income (loss) before income taxes (4,137) 1,616 Income tax provision (benefit) (1,076) 566 ---------------- --------------- Net income (loss) $ (3,061) $ 1,050 ================ =============== Earnings (loss) per share: Basic $ (0.34) $ 0.13 Diluted $ (0.34) $ 0.12 Number of shares used in earnings (loss) per share calculation: Basic 8,995 8,250 Diluted 8,995 8,423 CONSOLIDATED STATEMENT OF COMPREHENSIVE INCOME (LOSS) (IN THOUSANDS) (UNAUDITED) THREE MONTHS ENDED SEPTEMBER 30, ----------------------------------- 1999 1998 --------------- --------------- Net income (loss) $ (3,061) $ 1,050 Change in currency translation - (366) --------------- --------------- Comprehensive income (loss) $ (3,061) $ 1,416 =============== =============== The accompanying notes are an integral part of the financial statements 3 EXTENDED SYSTEMS INCORPORATED CONSOLIDATED BALANCE SHEET (IN THOUSANDS) (UNAUDITED) SEPTEMBER 30, JUNE 30, 1999 1999 ------------------- ------------------- ASSETS Current: Cash and cash equivalents $ 2,304 $ 9,668 Short-term investments - 3,001 Accounts receivable, net 9,423 9,778 Income taxes receivable 932 664 Other receivables 1,062 1,147 Inventories: Purchased parts 1,994 2,060 Work in process 340 860 Finished goods 2,088 2,097 Prepaids and other 951 945 Deferred income taxes 416 584 ------------------- ------------------- Total current assets 19,510 30,804 Property and equipment, net 8,132 8,300 Intangibles, net 7,462 1,402 Deferred income taxes 602 - Other assets 350 293 ------------------- ------------------- Total assets $ 36,056 $ 40,799 =================== =================== LIABILITIES AND SHAREHOLDERS' EQUITY Current: Accounts payable and accrued expenses $ 4,891 $ 4,609 Accrued payroll and related benefits 1,614 1,297 Current portion of long-term debt 2,957 8,206 ------------------- ------------------- Total current liabilities 9,462 14,112 Long-term debt - 67 Deferred income taxes - 25 ------------------- ------------------- Total liabilities 9,462 14,204 ------------------- ------------------- Shareholders' equity: Common stock 9 9 Additional paid-in capital 15,007 12,015 Retained earnings 12,465 15,525 Deferred compensation (486) (553) Accumulated other comprehensive loss (401) (401) ------------------- ------------------- Total shareholders' equity 26,594 26,595 ------------------- ------------------- Total liabilities and shareholders' equity $ 36,056 $ 40,799 =================== =================== The accompanying notes are an integral part of the financial statements 4 EXTENDED SYSTEMS INCORPORATED CONSOLIDATED CONDENSED STATEMENT OF CASH FLOWS (IN THOUSANDS) (UNAUDITED) FOR THE THREE MONTHS ENDED SEPTEMBER 30, 1999 1998 -------------------------- -------------------------- CASH FLOWS FROM OPERATING ACTIVITIES: Net income (loss) $ (3,061) $ 1,050 Adjustments to reconcile net income to net cash provided by operating activities: Acquired research and development 2,365 - Provision for bad debts 39 161 Provision for obsolete inventory 60 358 Depreciation and amortization 662 302 Accretion of discount on long-term debt 174 160 Payment of discount on long-term debt (3,675) - Stock option compensation 47 96 Other - 5 Changes in assets and liabilities, net of: effect of acquisitions: Receivables (335) (2,824) Inventories 536 448 Prepaids and other assets (7) 66 Payables 319 91 -------------------------- -------------------------- Net cash used by operating activities (2,876) (87) -------------------------- -------------------------- CASH FLOWS FROM INVESTING ACTIVITIES: Acquisition: Oval (1415) Limited, net of cash acquired (5,286) - Purchase of property and equipment (188) (341) Maturities of available-for-sale securities 3,001 - Purchase of available-for-sale securities - (1,750) Issuance of note receivable - (279) Other investing activities (38) 48 -------------------------- -------------------------- Net cash used by investing activities (2,511) (2,322) -------------------------- -------------------------- CASH FLOWS FROM FINANCING ACTIVITIES: Payments on long-term debt (4,552) (77) Net borrowings under line of credit agreement 2,575 Purchase of treasury stock - (43) Other financing activities - 63 -------------------------- -------------------------- Net cash used by financing activities (1,977) (57) Effect of exchange rate changes on cash - 90 -------------------------- -------------------------- Net increase (decrease) in cash and cash equivalents (7,364) (2,376) CASH AND CASH EQUIVALENTS: Beginning of period 9,668 15,006 -------------------------- -------------------------- End of period $ 2,304 $ 12,630 ========================== ========================== The accompanying notes are an integral part of the financial statements 5 EXTENDED SYSTEMS INCORPORATED NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (UNAUDITED) Extended Systems Incorporated has two primary operating segments. The Mobile Information Management segment includes both universal mobile connectivity and mobile data management products that enable mobile users to access, synchronize, collect, and retrieve information on demand. The Printing Solutions segment provides printer connectivity solutions in network and non-network computer environments. BASIS OF PRESENTATION. The unaudited consolidated financial statements include Extended Systems Incorporated and its subsidiaries (the "Company"). All significant intercompany accounts and transactions have been eliminated. In the opinion of management, the accompanying unaudited consolidated financial statements contain all adjustments (consisting solely of normal recurring adjustments) necessary to present fairly the consolidated financial position of the Company, and their consolidated results of operations and cash flows. Certain reclassifications have been made to the prior year consolidated financial statements to conform to the fiscal 2000 presentation. Tabular amounts are in thousands, except per share amounts. The information included in this Form 10-Q should be read in conjunction with Management's Discussion and Analysis of Financial Condition and Results of Operations and the Financial Statements and Notes thereto included in the Company's 1999 Annual Report on Form 10-K. CURRENCY TRANSLATION. The Company's international subsidiaries use their local currency as their functional currency with the exception of Parallax Research, Pte., which uses the U.S. dollar as its functional currency. The Company translates the assets and liabilities of international subsidiaries into U.S. dollars using exchange rates in effect at the balance sheet date. Gains and losses from this translation process are reflected as a component of comprehensive income or loss. Revenue and expenses are translated into U.S. dollars using the average exchange rate for the period. The Company recognized net currency exchange losses of $138,000 and $68,000 for the three months ended September 30, 1999 and 1998, respectively, primarily as a result of intercompany transactions. USE OF ESTIMATES. The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expense during the reporting periods. Actual results could differ from those estimates. INVENTORIES are valued at the lower of cost (principally standard cost, which approximates actual cost on a first-in, first-out basis) or market. REVENUE on hardware products is recognized when products are shipped to customers, including when products are shipped to distributors and resellers, net of an allowance for estimated product returns. Revenue earned under software license agreements is recognized when there is persuasive evidence of a contract, software has been delivered to the customer and accepted, payment is due within 12 months, collectibility is probable and there are no significant obligations remaining. The Company defers revenue for material post contract customer support and extended technical support, which is amortized over the support period, generally 12 months. 6 NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (CONTINUED) (UNAUDITED) EARNINGS (LOSS) PER SHARE. Diluted earnings or loss per share computations exclude stock options and potential shares for convertible debt to the extent that their effect would have been antidilutive. BASIC NET EFFECT DILUTED EARNINGS (LOSS) OF DILUTIVE EARNINGS (LOSS) PER SHARE STOCK OPTIONS PER SHARE --------------- ------------- --------------- For the three months ending September 30, 1999: Net loss $ (3,061) - $ (3,061) Shares 8,995 - 8,995 Loss per share $ (0.34) $ (0.34) For the three months ending September 30, 1998: Net income $ 1,050 - $ 1,050 Shares 8,250 173 8,423 Earnings per share $ 0.13 $ 0.12 BUSINESS COMBINATIONS. In August 1999, the Company acquired of all of the outstanding stock of Oval (1415) Limited ("Oval") for $5.5 million in cash, including acquisition expenses, and 625,000 shares of the Company's Common Stock valued at $3.0 million. This transaction was accounted for by the purchase method of accounting in accordance with Accounting Principles Board Opinion No. 16, "Business Combinations" ("APB 16"), and, accordingly, the results of operations of both companies have been included in the consolidated statement of operations since the acquisition dates. Oval, based in Bristol, England, is the parent company of Advance Systems Limited ("ASL") and Zebedee Software Limited ("Zebedee"). ASL is a developer of server-based synchronization software for portable computing devices and high-end cellular phones that allows the update and exchange of data with enterprise applications such as Microsoft Exchange, Lotus Notes and ODBC-based corporate databases. Zebedee is a software consulting company. Substantially all of the net assets owned by, and operations of, the Oval consolidated group are attributable to ASL, therefore, the Company will refer to ASL herein when referring to net assets acquired in the acquisition. A summary of the net assets acquired at the date of the acquisition, as determined in accordance with APB 16, is as follows: Net working capital $ 112 Property and equipment 45 Developed technology, goodwill and other intangibles 5,971 Acquired in-process research and development 2,365 -------------- $ 8,493 ============== The following unaudited pro forma consolidated results of operations assume the Oval acquisition occurred at the beginning of each period. 7 THREE MONTHS ENDED SEPTEMBER 30, --------------------------------- 1999 1998 ------------ ------------ Net revenue $ 13,317 $ 13,816 Net income (loss) (3,058) 950 Earnings (loss) per share: Basic (0.33) 0.11 Diluted (0.33) 0.11 Valuation of the intangible assets acquired from ASL, including acquired in-process research and development, developed technology and goodwill was determined by independent appraisers. Management, based upon such independent appraisals, estimated that, in aggregate, the fair value of acquired in-process research and development that had not yet reached technological feasibility and had no alternative future use was $2.4 million. The amount allocated to acquired in-process research and development was expensed as a charge to operations in the first quarter of fiscal 2000. The appraisers determined the value assigned to acquired in-process research and development by projecting net cash flows related to future products expected to result from commercialization of the acquired in-process research and development. The net cash flows from such projects were based on estimates made by the Company's management and excluded amounts expected to result from existing products and technologies. Projected net revenue included the expected evolution of the technology and the reliance of future technologies on the in-process technologies over time, but excluded amounts expected to result from existing products and technologies. Management based the estimated cost of net revenue and estimated operating expenses on the Company's cost structure and that of comparable companies. The net cash flows were adjusted for the stage of completion of the projects and discounted to their present values based on risk adjusted discount rates of 50% to 65%. The discount rates were based on various factors such as; the stage of completion at the acquisition date; the complexity of the work completed as of the acquisition date; costs incurred as of the valuation date; difficulties of completing the remaining development in a reasonable time; technical uncertainties of the remaining tasks; and the costs remaining to complete the projects. The Company used a portion of the acquired in-process research and development to further enhance ASL's existing server-based synchronization technology by implementing a plug-in architecture. This type of design allows users and third party software providers to develop small software components that plug into the Company's XTNDConnect product and extends the range of applications supported by XTNDConnect. In September 1999, the Company implemented the first phase of this architecture with the release of XTNDConnect Version 2.2, which supports IBM's DB2 Everywhere 1.1 (DB2E) handheld relational database and Microsoft's ActiveX Data Object (ADO) interface, and provides other enhanced management tools. The acquired in-process research and development assigned to this project was valued at $943,000 as of the date of the acquisition. The Company incurred an estimated $69,000 to complete Version 2.2. In November and December of 1999, the Company expects to release versions of XTNDConnect that support encryption, Lotus Notes/Domino R5 and Symbian's EPOC operating system. The acquired in-process research and development assigned to this project was valued at $1.2 million at the date of the acquisition. This project was approximately 60% complete at the time of the acquisition and was expected to require an additional $41,000 to complete. The Company will use the remaining acquired in-process research and development to provide further enhancements to the architecture of its XTNDConnect product line, which at the time of the acquisition were only approximately 10-15% complete. The acquired in-process research and development assigned to this project was valued at $186,000 as of the date of the acquisition. The Company expects to incur an additional $123,000, from the date of the acquisition, to develop the in-process technology into a commercially viable product with the nature of the efforts principally relating to development and testing that is required to establish that the product can be produced to meet its design specifications, including functions, features and 8 technical performance requirements. The primary risk with the completion of this project is the overall scope and complexity. The Company expects to complete this project by May 2000. If these products are not successfully developed, or are not developed on a timely basis, the Company's competitive position, business and results of operations may be adversely affected in future periods. In October 1998, the Company acquired all of the outstanding stock of Rand Software Corporation ("Rand") for $710,000 in cash and 104,998 shares of Common Stock valued at $735,000. In November 1998, the Company acquired a controlling interest in Parallax Research, Pte. ("Parallax") for $347,000 in cash and by assuming $375,000 in debt and, in May 1999, acquired the remaining outstanding stock of Parallax for $91,000 in cash. These transactions were accounted for by the purchase method of accounting in accordance with APB 16. Pro forma results of operations have not been presented since the effects of these acquisitions were not material for the periods presented. Rand was the developer of Harmony, a data synchronization software for mobile devices such as Windows CE Handheld PCs and Palm-size computers. This synchronization technology allows mobile devices to update and exchange data with enterprise applications such as Microsoft Exchange, Microsoft Outlook, Lotus Notes and Symantec Act! Parallax develops infrared connectivity products primarily for sale to Original Equipment Manufacturers ("OEMs") and manages the Company's relationship with its manufacturers in Asia. A summary of the net assets acquired at the date of the acquisitions, as determined in accordance with APB 16, is as follows: Net working capital $ (146) Property and equipment 114 Developed technology, goodwill and other intangibles 1,532 Acquired in-process research and development 758 ---------- $ 2,258 ========== Valuation of the intangible assets acquired from Rand and Parallax, including acquired in-process research and development, developed technology and goodwill was determined by independent appraisers. Management, based upon such independent appraisals, estimated that, in aggregate, the fair value of acquired in-process research and development that had not yet reached technological feasibility and had no alternative future use was $758,000. The amount allocated to acquired in-process research and development was expensed as a charge to operations in the second quarter of 1999. The appraisers determined the value assigned to acquired in-process research and development by projecting net cash flows related to future products expected to result from commercialization of the acquired in-process research and development. The net cash flows from such projects were based on estimates made by the Company's management and excluded amounts expected to result from existing products and technologies. Projected net revenue included the expected evolution of the technology and the reliance of future technologies on the in-process technologies over time, but excluded amounts expected to result from existing products and technologies. Management based the estimated cost of net revenue and estimated operating expenses on the Company's cost structure and that of comparable companies. The net cash flows were adjusted for the stage of completion of the projects and discounted to their present values based on risk adjusted discount rates of 25% to 35%. The discount rates were based on various factors such as lack of operating history, aggressive projections for certain products, reliance on OEM customers, management depth and product diversification. The Company used acquired in-process research and development from Parallax to develop new products using the developing Fast IR technology standard. A product being developed for an OEM customer, used in a printer-based product, accounted for a substantial majority of the acquired in-process research and development from Parallax. All projects in process at the time of the acquisition were completed in 1999 at an estimated cost of $58,000. 9 Rand's research and development in-process on the date of the acquisition related to a server-based data synchronization software product that was estimated to be approximately 14% complete and would require an estimated $464,000 and 38 man-months of time to complete. Development in-process at the time of the acquisition of Rand was subsequently utilized to develop a web-based synchronization product and will continue to be incorporated into additional Mobile Information Management products, including products complementary to the server-based product acquired with ASL in August 1999. BUSINESS SEGMENT, GEOGRAPHIC AREA DATA AND MAJOR CUSTOMERS. The Company's reportable segments have been determined by evaluating the Company's management and internal reporting structure based primarily on the nature of the products offered to customers and type or class of customers. The Company's Mobile Information Management ("MIM") segment includes both universal mobile connectivity and mobile data management solutions that enable mobile users to access, synchronize, collect and retrieve information on demand. The Company's products in the MIM segment include wireless connectivity products, data synchronization software, virtual private network remote access servers, Internet appliances and database management systems with remote access capabilities. MIM products are sold primarily to OEM customers, application developers and computer resellers. The Printing Solutions segment includes the Company's maturing network print server and non-network printer sharing product lines that are sold primarily through the Company's world-wide distribution channel to computer resellers and Fortune 1000 companies. Printing Solutions products are also sold to a number of OEM customers. The Company's Other Products segment primarily includes the discontinued line of mechanical port replicator products. The accounting policies of the segments are the same as those described in the Summary of Significant Accounting Policies. There are no intersegment sales. Segment operating results are measured based on income or loss from operations. The Company does not generally distinguish its assets by reportable segment. Depreciation expense and other indirect expenses are allocated to reportable segments using various methods such as percentage of square footage used to total square footage and percent of direct expense to total direct expenses. Segment information is as follows: THREE MONTHS ENDED SEPTEMBER 30, -------------------------------- 1999 1998 --------------- --------------- Net revenue: Mobile Information Management $ 8,485 $ 4,486 Printing Solutions 4,579 8,011 Other products 25 1,046 --------------- --------------- Total $ 13,089 $ 13,543 =============== =============== Income (loss) from operations: Mobile Information Management $ (3,648) $ 642 Printing Solutions (214) 1,448 Other products (18) (552) --------------- --------------- Total $ (3,880) $ 1,538 =============== =============== The MIM segment's loss from operations includes an acquired in-process research and development charge of $2.4 million in the first fiscal quarter of 2000 and amortization of goodwill and other intangibles of $301,000. 10 Sales to an OEM customer accounted for 22% and 13% of net revenue in the first fiscal quarter of 2000 and in fiscal 1999, respectively, and were primarily in the Mobile Information Management segment. Sales to a distributor accounted for 10% of the Company's net revenue in fiscal 1999 and were primarily in the Printing Solutions and Other Products segments. RECENTLY ISSUED ACCOUNTING STANDARDS. In June 1998, the FASB issued SFAS No. 133, "Accounting for Derivative Instruments and Hedging Activities." SFAS No. 133 establishes accounting and reporting standards for derivative instruments, including certain derivative instruments embedded in other contracts and for hedging activities. The statement requires an entity to recognize all derivatives as either assets or liabilities in the statement of financial position and measure those instruments at fair value. Under current operations, adoption of SFAS No. 133 is not expected to have a material impact on the Company's results of operations and financial position. SFAS No. 133 is effective for the Company's fiscal year ending June 30, 2001. SUBSEQUENT EVENT. On October 28, 1999, Mobility Electronics, Inc. ("Mobility") filed suit against the Company and certain other parties in the Superior Court for Maricopa County, Arizona, seeking unspecified compensatory and punitive damages relating to an alleged breach of a contract between Mobility and the Company. The Company believes that Mobility's claims are without merit. However, litigation is inherently uncertain and there can be no assurance that the Company will prevail. As a result, the Company believes that there is a reasonable possibility of an unfavorable outcome. The Company is unable to estimate the magnitude of its exposure at this time. ITEM 2. MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS FORWARD-LOOKING STATEMENTS IN ADDITION TO HISTORICAL INFORMATION, THIS FORM 10-Q CONTAINS FORWARD-LOOKING STATEMENTS. IN THIS FORM 10-Q, THE WORDS "EXPECTS," "ANTICIPATES," "BELIEVES," "INTENDS," "WILL" AND SIMILAR EXPRESSIONS IDENTIFY FORWARD-LOOKING STATEMENTS, WHICH ARE BASED UPON INFORMATION CURRENTLY AVAILABLE TO THE COMPANY, SPEAK ONLY AS OF THE DATE HEREOF AND ARE SUBJECT TO CERTAIN RISKS AND UNCERTAINTIES. SUCH FORWARD-LOOKING STATEMENTS INCLUDE, BUT ARE NOT LIMITED TO, STATEMENTS REGARDING FUTURE UNIT SALES AND AVERAGE SELLING PRICES OF PRINT SERVER PRODUCTS, FUTURE PRODUCT MIX, FUTURE OEM SALES, FUTURE EXPENSE LEVELS, FUTURE ACQUISITIONS, THE EFFECT OF THE YEAR 2000 ISSUE AND PENDING LITIGATION. THE COMPANY ASSUMES NO OBLIGATION TO UPDATE ANY FORWARD-LOOKING STATEMENTS. THE COMPANY'S ACTUAL RESULTS MAY DIFFER MATERIALLY FROM THE RESULTS DISCUSSED IN SUCH FORWARD-LOOKING STATEMENTS. FACTORS THAT MAY CAUSE SUCH A DIFFERENCE INCLUDE, BUT ARE NOT LIMITED TO, THOSE DISCUSSED IN THIS SECTION ENTITLED "MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS--FACTORS THAT MAY AFFECT FUTURE RESULTS AND MARKET PRICE OF STOCK." READERS SHOULD CAREFULLY REVIEW THE RISK FACTORS DESCRIBED IN OTHER DOCUMENTS THAT THE COMPANY FILES FROM TIME TO TIME WITH THE SECURITIES AND EXCHANGE COMMISSION (THE "COMMISSION"), INCLUDING THE 1999 ANNUAL REPORT ON FORM 10-K AND THE QUARTERLY REPORTS ON FORM 10-Q TO BE FILED BY THE COMPANY IN FISCAL 2000. ALL PERIOD REFERENCES ARE TO THE COMPANY'S FISCAL YEARS ENDED JUNE 30, 2000, 1999 AND 1998, UNLESS OTHERWISE INDICATED. ALL TABULAR DOLLAR AMOUNTS ARE PRESENTED IN THOUSANDS. RESULTS OF OPERATIONS THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- NET REVENUE $ 13,089 -3.4% $ 13,543 Excluding $1.0 million in the first quarter of 1999 from the Company's discontinued mechanical port replicator business, net revenue increased $600,000 or 5% in the first quarter of 2000 from 1999. The increase in net was primarily the result of the Company's Mobile Information Management ("MIM") product lines, which grew 89% from the prior year. The increase in revenue from MIM products was offset by a decline in revenue from the Printing Solutions segment, which declined 43% from the first quarter of 1999. 11 The Company derives a substantial portion of its net revenue from international sales, principally from its international sales subsidiaries, a limited number of distributors and from original equipment manufacturer ("OEM") customers. Revenue from Asian customers was 31% of total revenue for the first quarter of 2000, compared to 13% for the first quarter of 1999. The increasing Asian revenue is primarily related to OEM sales to large multi-national companies who incorporate the Company's solutions into their products and sell their products worldwide. In the first quarter of 2000 and in fiscal 1999, total sales outside of North America represented 79% and 63%, of net revenue, respectively. The Company expects that international sales will continue to represent a substantial portion of net revenue in the foreseeable future, although such sales may vary as a percentage of total net revenue. International sales are subject to a number of risks, including changes in foreign government regulations, export license requirements, tariffs and taxes, other trade barriers, fluctuation in currency exchange rates, difficulty in collecting accounts receivable, difficulty in staffing and managing international operations and political and economic instability. Several of the Company's products, in particular its ExtendNet print servers, JetEye IrDA products, infrared software and data synchronization software are sold to OEM customers, and the Company intends to continue to increase sales to OEM customers in the future, particularly with the MIM product lines. In the first quarter of 2000 and in fiscal 1999, OEM sales of MIM products and services to Hewlett-Packard Company accounted for 22% and 13% of the Company's total net revenue, respectively. Revenue from OEM sales is expected to fluctuate on a quarterly basis, as demand in the OEM market is difficult to predict and dependent on the timing of OEM projects and the effectiveness of the marketing efforts of OEM customers. The Company markets and sells certain of its products through multiple indirect channels, primarily distributors and resellers. The Company supports its indirect channels with its own sales and marketing organization. The Company's largest distributor is Ingram Micro, Inc. ("Ingram Micro") and, in fiscal 1999, sales to Ingram Micro accounted for 10%, of the Company's net revenue and were primarily for Printing Solutions products. The Company provides price protection rights and limited product return rights for stock rotation to most of its distributors and resellers. The Company's distributors maintain inventory of the Company's products. Changes in inventory management policies at any of the Company's key distributors could have a material adverse effect on the Company's business and results of operations. The loss of, or reduction in sales to, any of the Company's key customers could have a material adverse affect on the Company's business and results of operations. The markets for the Company's products are characterized by rapidly changing technologies, evolving industry standards, frequent new product introductions and short product life cycles. The Company's future success will depend, to a substantial degree, upon its ability to enhance its existing products and to develop and introduce, on a timely and cost-effective basis, new products and features that meet changing customer requirements and emerging and evolving industry standards. The introduction of new or enhanced products also requires the Company to manage the transition from older products in order to minimize disruption in customer ordering patterns, to avoid excessive levels of older product inventories and to ensure that adequate supplies of new products can be delivered to meet customer demand. There can be no assurance that the Company will successfully develop, introduce or manage the transition to new products. The Company seeks to mitigate the effects of declining prices on hardware products by improving product design and reducing costs, primarily manufacturing and component costs. THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- GROSS PROFIT $ 6,111 -20.9% $ 7,726 GROSS MARGIN 46.7% 57.0% The decline in gross margin in the first quarter of 2000 from the same period last year is primarily the result of higher shipments of lower margin MIM hardware products to OEM customers and a shift in product mix in the Printing Solutions segment to lower priced and lower margin products. 12 The Company's cost of net revenue consists primarily of costs associated with components, out-sourced manufacturing of certain subassemblies, and in-house labor associated with assembly, testing, shipping and quality assurance. The Company's gross margin is affected by a number of factors, including product mix, competitive product pricing pressures, manufacturing costs, component costs, provisions for obsolete inventory and warranty costs. The Company expects that its gross margin for Printing Solutions products may continue to decline as a result of a continued shift in product mix toward lower priced products. The Company also expects that gross margin from the MIM segment will fluctuate due to shifts in mix between hardware and software products and the timing of non-recurring engineering revenue. THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- RESEARCH AND DEVELOPMENT $ 2,237 45.5% $ 1,537 as a % of net revenue 17.1% 11.3% The increase in research and development in the first quarter of 2000 from the same period last year is the result of increased development for MIM products and the addition of engineering staff as the result of the Company's acquisitions of Oval (1415) Limited ("Oval") in August 1999, Rand Software Limited ("Rand") in October 1998 and Parallax Research, Pte. ("Parallax") in November 1998. This increase was offset, in part, by reduced personnel costs in the Printing Solutions segment. The Company expects research and development expense to continue to increase in the future, although such expense may vary as a percentage of net revenue. THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- MARKETING AND SALES $ 4,164 15.6% $ 3,603 as a % of net revenue 31.8% 26.6% The increase in marketing and sales expenses for the first quarter of 2000 from the same period last year was primarily due to increased personnel costs and promotional activities for the MIM product lines both domestically and at the Company's European subsidiaries. The increases were partially offset by decreased promotional activities associated with Printing Solutions product lines and the Other Products segment. The Company expects marketing and sales expense to continue to increase in the future, although such expense may vary as a percentage of net revenue. THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- GENERAL AND ADMINISTRATIVE $ 1,055 0.7% $ 1,048 as a % of net revenue 8.1% 7.7% The slight increase in general and administrative expense in the first quarter of 2000 from the same period last year was primarily attributable to increased administrative expenses in the MIM group subsequent to the acquisition of Parallax and Oval, offset by a decrease in compensation expense related to stock options. The Company expects general and administrative expense to continue to increase in the future, although such expense may vary as a percentage of net revenue. THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- INCOME TAX PROVISION (BENEFIT) $ (1,076) -290.1% $ 566 as a % of income before taxes 26.0% 35.0% 13 The change in the income tax benefit for the first quarter of 2000 from the same period in 1999 was primarily due to a net loss before income taxes. The change in the estimated effective tax rate is primarily the result of a valuation allowance to reflect the estimated amount of deferred tax assets arising from the Oval acquisition that may not be realized due to the expiration of tax credit carryforwards. Although realization is not assured, management believes it is more likely than not that the remaining net deferred tax asset will be realized RESULTS OF OPERATIONS BY SEGMENT The Company's product offerings are classified into three segments; the Mobile Information Management segment, the Printing Solutions segment and the Other Products segment. The discussion below addresses the operating results attributable to each of the three product segments. MOBILE INFORMATION MANAGEMENT SEGMENT The Company's Mobile Information Management segment includes both universal mobile connectivity and mobile data management solutions that enable mobile users to access, synchronize, collect, and retrieve information on demand. The Company's products in the MIM segment include wireless connectivity products, data synchronization software, virtual private network remote access servers, Internet appliances and database management systems with remote access capabilities. 14 THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- Net revenue $ 8,485 89% $ 4,486 Income (loss) from operations (3,648) -668% 642 Net revenue from the MIM product lines grew 89% in the first quarter of 2000 from the same period last year and grew to 65% of the Company's total net revenue in the first quarter of 2000, up from 33% in the first quarter of 1999. The increase was due primarily to increased unit sales of OEM hardware products and, to a lesser extent, to increased sales of Internet appliance products, Advantage Database Server products and data synchronization software. The Company believes that net revenue from MIM products will continue to become a larger percentage of total net revenue as the Company continues to focus on Mobile Information Management product lines and as MIM products continue to achieve increased market acceptance. The Company's future results of operations will be highly dependent upon the success of recently introduced products and the success of the Company's recent acquisitions. MIM products are sold primarily to OEM customers, application developers and computer resellers both directly and through the Company's e-commerce storefronts on the Internet. The Company expects to increase sales to OEM customers in the future; however, sales to OEM customers are difficult to predict and are expected to fluctuate from quarter to quarter based on the timing of the closure of OEM business and the effectiveness of OEM customers' marketing efforts. The loss from operations for the MIM segment in the first quarter of fiscal 2000 is primarily the result of the acquired in-process research and development charge of $2.4 million from the Company's August 1999 acquisition of Oval and amortization of goodwill and other intangibles. The loss is also attributed to increases in the Company's spending for MIM research and development projects for both mobile data management and universal mobile connectivity products. The Company also increased its spending in marketing and sales for all MIM products both domestically and internationally. PRINTING SOLUTIONS SEGMENT The Printing Solutions segment includes the Company's maturing network print server and non-network printer sharing product lines, sold primarily through the Company's worldwide distribution channel to computer resellers and Fortune 1000 companies. Although the Printing Solutions business is not the primary focus of the Company's research and development or marketing strategies in the future, the Company intends to continue to keep the product line up to date by adding technology enhancements including fiber and mobile connectivity options. THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- Net revenue $ 4,579 -43% $ 8,011 Income (loss) from operations (214) -115% 1,448 The decrease in net revenue for the first quarter of 2000 from the same period in the prior year was principally due to decreased unit sales of both network print server products and non-network printer sharing products coupled with a decrease in the average selling prices caused by a shift in product mix to lower priced products. Income (loss) from operations from the Printing Solutions segment decreased in the first quarter of 2000 from the prior year primarily due to decreased gross profit from both network print server and non-network printer sharing products as the Company continues to experience a shift in product mix to lower gross margin products. The decrease in gross profit was partially offset by a decrease in operating expenses as the Company shifts resources to support the MIM product lines. 15 OTHER PRODUCTS SEGMENT The primary component of the Company's Other Products segment has been the Company's mechanical port replicator product line. In December 1998, the Company announced its decision to exit the mechanical port replicator business. The Company's decision was based on two primary factors. The Company saw a decrease in demand for third-party port replicator products as laptop vendors became more successful in providing similar products in a more timely manner. In addition, the Company was experiencing quality-related problems with its supplier and, consequently, faced a lack of a reliable source for port replicators to support future releases of laptop PC models in the increasingly competitive environment. THREE MONTHS ENDED SEPTEMBER 30, -------------------------------------------- 1999 % CHANGE 1998 -------------------------------------------- Net revenue $ 25 -98% $ 1,046 Loss from operations (18) -97% (552) BUSINESS COMBINATIONS In August 1999, the Company acquired of all of the outstanding stock of Oval for $5.5 million in cash, including acquisition expenses and 625,000 shares of the Company's Common Stock valued at $3.0 million. This transaction was accounted for by the purchase method of accounting in accordance with Accounting Principles Board Opinion No. 16, "Business Combinations" ("APB 16"), and, accordingly, the results of operations of Oval have been included in the consolidated statement of operations since the acquisition dates. Oval, based in Bristol, England, is the parent company of Advance Systems Limited ("ASL") and Zebedee Software Limited ("Zebedee"). ASL is a developer of server-based synchronization software for portable computing devices and high-end cellular phones that allows the update and exchange of data with enterprise applications such as Microsoft Exchange, Lotus Notes and ODBC-based corporate databases. Zebedee is a software consulting company. Substantially all of the net assets owned by, and operations of, the Oval consolidated group are attributable to ASL, therefore, the Company will refer to ASL herein when referring to net assets acquired in the acquisition. A summary of the net assets acquired at the date of the acquisition, as determined in accordance with APB 16, is as follows: Net working capital $ 112 Property and equipment 45 Developed technology, goodwill and other intangibles 5,971 Acquired research and development 2,365 --------------- $ 8,493 =============== Valuation of the intangible assets acquired from ASL, including acquired in-process research and development, developed technology and goodwill was determined by independent appraisers. Management, based upon such independent appraisals, estimated that, in aggregate, the fair value of acquired in-process research and development that had not yet reached technological feasibility and had no alternative future use was $2.4 million. The amount allocated to acquired in-process research and development was expensed as a charge to operations in the first quarter of fiscal 2000. The appraisers determined the value assigned to acquired in-process research and development by projecting net cash flows related to future products expected to result from commercialization of the acquired in-process research and development. The net cash flows from such projects were based on estimates made by the Company's management and excluded amounts expected to result from existing products and technologies. Projected net revenue included the expected evolution of the technology and the reliance of future technologies on the in-process technologies over time, but excluded amounts expected to result from 16 existing products and technologies. Management based the estimated cost of net revenue and estimated operating expenses on the Company's cost structure and that of comparable companies. The net cash flows were adjusted for the stage of completion of the projects and discounted to their present values based on risk adjusted discount rates of 50% to 65%. The discount rates were based on various factors such as; the stage of completion at the acquisition date; the complexity of the work completed as of the acquisition date; costs incurred as of the valuation date; difficulties of completing the remaining development in a reasonable time; technical uncertainties of the remaining tasks; and the costs remaining to complete the projects. The Company used a portion of the acquired in-process research and development to further enhance ASL's existing server-based synchronization technology by implementing a plug-in architecture. This type of design allows users and third party software providers to develop small software components that plug into the Company's XTNDConnect product and extends the range of applications supported by XTNDConnect. In September 1999, the Company implemented the first phase of this architecture with the release of XTNDConnect Version 2.2, which supports IBM's DB2 Everywhere 1.1 (DB2E) handheld relational database and Microsoft's ActiveX Data Object (ADO) interface, and provides other enhanced management tools. The acquired in-process research and development assigned to this project was valued at $943,000 as of the date of the acquisition. The Company incurred an estimated $69,000 to complete Version 2.2. In November and December of 1999, the Company expects to release versions of XTNDConnect that support encryption, Lotus Notes/Domino R5 and Symbian's EPOC operating system. The acquired in-process research and development assigned to this project was valued at $1.2 million at the date of the acquisition.This project was approximately 60% complete at the time of the acquisition and was expected to require an additional $41,000 to complete. The Company will use the remaining acquired in-process research and development to provide further enhancements to the architecture of its XTNDConnect product line, which at the time of the acquisition were only approximately 10-15% complete. The acquired in-process research and development assigned to this project was valued at $186,000 as of the date of the acquisition. The Company expects to incur an additional $123,000, from the date of the acquisition, to develop the in-process technology into a commercially viable product with the nature of the efforts principally relating to development and testing that is required to establish that the product can be produced to meet its design specifications, including functions, features and technical performance requirements. The primary risk with the completion of this project is the overall scope and complexity. The Company expects to complete this project by May 2000. If these products are not successfully developed, or are not developed on a timely basis, the Company's competitive position, business and results of operations may be adversely affected in future periods. In October 1998, the Company acquired all of the outstanding stock of Rand Software Corporation for $710,000 in cash and 104,998 shares of Common Stock valued at $735,000. In November 1998, the Company acquired a controlling interest in Parallax Research, Pte. for $347,000 in cash and by assuming $375,000 in debt. In May 1999, acquired the remaining outstanding stock of Parallax for $91,000 in cash. These transactions were accounted for by the purchase method of accounting in accordance with Accounting Principles Board Opinion No. 16, "Business Combinations" ("APB 16"), and, accordingly, the results of operations of both companies have been included in the consolidated statement of operations since the acquisition dates. Rand was the developer of Harmony, a data synchronization software for mobile devices such as Windows CE Handheld PCs and Palm-size computers. This synchronization technology allows mobile devices to update and exchange data with enterprise applications such as Microsoft Exchange, Microsoft Outlook, Lotus Notes and Symantec Act! Parallax develops infrared connectivity products primarily for sale to OEM customers and manages the Company's relationships with its manufacturers in Asia. 17 A summary of the total net assets acquired at the date of the acquisitions, as determined in accordance with APB 16 is as follows: Net working capital $ (146) Property and equipment 114 Developed technology, goodwill and other intangibles 1,532 Acquired research and development 758 ---------------- $ 2,258 ================ The valuation of the intangible assets acquired from Rand and Parallax, including the acquired in-process research and development, developed technology and goodwill, was determined by independent appraisers. Management, based upon such independent appraisals, estimated that, in aggregate, the fair value of acquired in-process research and development that had not yet reached technological feasibility and had no alternative future use was $758,000. The amount allocated to acquired in-process research and development was expensed as a charge to operations in the second quarter of 1999. The appraisers determined the value assigned to acquired in-process research and development by projecting net cash flows related to future products expected to result from commercialization of the acquired in-process research and development. The net cash flows from such projects were based on estimates made by the Company's management. Projected net revenue included the expected evolution of the technology and the reliance of future technologies on the in-process technologies over time, but excluded amounts expected to result from existing products and technologies. Management based the estimated cost of sales and estimated operating expenses on the Company's cost structure and that of comparable companies. The net cash flows were adjusted for the stage of completion of the projects and discounted to their present values based on risk adjusted discount rates of 25% to 35%. The discount rates were based on various factors such as lack of operating history, aggressive projections for certain products, reliance on OEM customers, management depth and product diversification. Rand's research and development in process on the date of the acquisition related to a server-based data synchronization software product that was estimated to be approximately 14% complete and would require an estimated $464,000 and 38 man-months of time to complete. Development in process at the time of the acquisition of Rand was subsequently utilized to develop a web-based synchronization product and will continue to be incorporated into additional MIM products, including products complementary to the server-based product acquired with ASL in August 1999. The Company used acquired in-process research and development from Parallax to develop new products using the developing Fast IR technology standard. A product being developed for an OEM customer, to be used in a printer-based product, accounted for a substantial majority of the acquired in-process research and development from Parallax. All projects in process at the time of the acquisition were completed in 1999 at an estimated cost of $58,000. LIQUIDITY, CAPITAL RESOURCES AND FINANCIAL CONDITION Net cash used by operating activities in the first quarter of fiscal 2000 was $2.9 million and was primarily the result of the payment of a discount on long-term debt, partially offset by a decrease in inventory. Net cash used by operating activities in the first quarter of 1999 was $87,000 and consisted primarily of an increase in receivables, partially offset by net income adjusted for non-cash items such as the provision for obsolete inventory and depreciation and amortization. Accounts receivable decreased to $9.4 million at September 30, 1999 from $9.8 million at June 30, 1999. Days sales outstanding ("DSO") in receivables were 63 days at September 30, 1999 and 61 days at June 30, 1999. The Company expects that accounts receivable may increase as net revenue increases and as net revenue from OEM and international customers represent a higher percentage of the Company's total revenue. 18 Net cash used by investing activities in the first quarter of 2000 was $2.5 million and consisted primarily of cash payments for the acquisition of Oval, partially offset by cash from the maturity of available-for-sale securities. Net cash used by investing activities in the first quarter of 1999 was $2.3 million and primarily related to the purchase of available-for-sale securities. The Company currently plans to incur aggregate capital expenditures of approximately $1.5 million during 2000, primarily for system improvements, leasehold improvements, software and personal computers. Net cash used by financing activities in the first quarter of 2000 was $2.0 million and consisted primarily of payments on our long-term debt, partially offset by net borrowings under our line of credit agreement. Net cash used by financing activities in the first quarter of 1999 was $57,000 and consisted primarily of payments on our long-term debt. The Company has an uncollateralized bank revolving line of credit of $10 million that expires on October 31, 2000. Interest on borrowings is at the lender's prime rate minus 1%. There were borrowings under this line at September 30, 1999 of $2.6 million. There were no borrowings under this line at June 30, 1999. The lease agreement and line of credit have restrictive covenants that require the Company to maintain certain financial ratios. The Company believes that its existing working capital and borrowing capacity, coupled with the funds generated from the Company's operations, will be sufficient to fund its acquisition, anticipated working capital, capital expenditures and debt payment requirements through 2000. In the longer term, the Company may require additional sources of liquidity to fund future growth. Such sources of liquidity may include additional equity offerings or debt financing. In addition to the Rand and Parallax acquisitions in 1999 and the Oval acquisition in the first fiscal quarter of 2000, the Company intends to continue to pursue strategic acquisitions of, or strategic investments in, companies with complementary products, technologies or distribution networks in order to broaden its product lines and to provide more complete Mobile Information Management product offerings. The Company has no additional commitments or agreements with respect to any such transaction; however, the Company may acquire businesses, products or technologies in the future. There can be no assurance that the Company will not require additional financing in the future or, if the Company were required to obtain additional financing in the future, that sources of capital will be available on terms favorable to the Company, if at all. EFFECTS OF FOREIGN CURRENCY EXCHANGE RATES The Company derives a substantial portion of its revenue from international sales, principally through its international subsidiaries and through a limited number of independent distributors. Sales made by the Company's international subsidiaries are generally denominated in the foreign country's currency. Fluctuations in exchange rates between the U.S. dollar and other currencies could materially affect the Company's financial condition, results of operations and cash flows. From time to time, the Company enters into foreign currency forward contracts, typically against the Euro and British Pound to hedge payments and receipts of foreign currencies related to the purchase and sale of goods to international subsidiaries. While these hedging instruments are subject to fluctuations in value, such fluctuations are generally offset by the value of the underlying exposures being hedged. Gains and losses on these foreign currency investments would generally be offset by corresponding losses and gains on the related hedging instruments, resulting in minimal net exposure to the Company. The Company does not hold or issue financial instruments for speculative purposes. To the extent that the Company implements hedging activities in the future with respect to foreign currency transactions, there can be no assurance that the Company will be successful in such hedging activities. The Company has not experienced significant costs as a result of the introduction of a European single currency (the "Euro") introduced on January 1, 1999. At an appropriate point before the end of the transition period, December 31, 2001, product prices in participating countries will be denominated in the Euro and 19 converted to local denominations. During the transition period, the Company's financial systems located in the participating countries will be converted from local denominations to the Euro. The Company does not presently expect that the transition to the Euro will materially affect the Company's foreign currency exchange and hedging activities. Further, the Company does not expect that the transition to the Euro will result in any material increase in costs to the Company and all costs associated with the transition to the Euro will be expensed to operations as incurred. While the Company will continue to evaluate the impact of the transition of the Euro, based on currently available information, the Company does not believe that the introduction of the Euro will have a material adverse impact on the Company's financial condition, results of operations and cash flows. YEAR 2000 COMPLIANCE Many currently installed computer systems and software products are coded to accept only two digit entries in the date code field. These date code fields will need to accept four digit year entries to distinguish 21st century dates from 20th century dates. To address such "Year 2000" issues, the Company established a Year 2000 Project Team which is currently in phase four of its five-phase plan to assess the Company's Year 2000 compliance. In prior phases, the Company identified three key areas critical to successful Year 2000 compliance: products, financial and information systems and third-party relationships. The Company has successfully completed testing of current products and products under development and does not believe there is significant risk of noncompliance. There can be no assurance that certain previous releases of the Company's products, which are no longer under support, will prove to be Year 2000 compliant. Further information about the Company's products is available on its Year 2000 Internet web site at www.extendedsystems.com. The Company has completed initial evaluation, analysis and testing of its core internal systems and the Company does not currently expect any significant issues to be identified during further review; however, further inquiry and review is expected to continue throughout calendar 1999 and 2000. The failure of the Company to correct any issues with internal systems could result in material disruption to the Company's operations. The Company has completed its initial assessment of the readiness of third parties with which the Company has business relationships, including significant vendors and customers. The assessment of the compliance of third parties is on going and is also expected to continue throughout calendar 1999 and 2000. Even where assurances are received from third parties there remains a risk that failure of systems and products of other companies on which the Company relies could have a material adverse effect on the Company. Contingency plans will be developed if it appears that the Company or its key suppliers will not be Year 2000 compliant and if such noncompliance is expected to have a material adverse impact on the Company's operations. Based on the work done to date, the Company estimates the total cost to address the Year 2000 problem for its systems and products will approximate $60,000 of which an estimated $45,000 has been incurred to date. All costs have been and are included in existing operating budgets. At this time, the Company cannot reasonably estimate the potential impact on its financial position, results of operations and cash flows if internal systems are found to be non-compliant or if key suppliers, customers and other business partners do not become Year 2000 compliant on a timely basis. Because many companies may need to upgrade or replace computer systems and software to comply with Year 2000 requirements, the Company believes that the purchasing patterns of customers and potential customers may be affected by Year 2000 issues as companies expend significant resources to upgrade their current software systems for Year 2000 compliance. These expenditures may result in reduced funds available to purchase products such as those offered by the Company, which could have a material adverse effect on the Company's business, results of operations and cash flows. 20 The foregoing statements are based upon management's best estimates at the present time, which were derived utilizing numerous assumptions of future events, including the continued availability of certain resources, third party modification plans and other factors. There can be no guarantee that these estimates will be achieved and actual results could differ materially from those anticipated. Specific factors that might cause such material differences include, but are not limited to, the availability and cost of personnel trained in this area, the ability to locate and correct all relevant computer codes, the nature and amount of programming required to upgrade or replace each of the affected programs, the rate and magnitude of related labor and consulting costs and the success of the Company's external customers and suppliers in addressing the Year 2000 issue. The Company's evaluation is on going and it expects different information will become available to it as that evaluation continues. Consequently, there is no guarantee that all material elements will be Year 2000 ready in time. FACTORS THAT MAY AFFECT FUTURE RESULTS AND MARKET PRICE OF STOCK IN ADDITION TO THE RISK FACTORS DISCUSSED ELSEWHERE IN THIS FORM 10-Q, THE FOLLOWING ARE IMPORTANT FACTORS, WHICH COULD CAUSE ACTUAL RESULTS OR EVENTS TO DIFFER MATERIALLY FROM THOSE CONTAINED IN ANY FORWARD LOOKING STATEMENTS MADE BY OR ON BEHALF OF THE COMPANY. POTENTIAL FLUCTUATIONS IN OPERATING RESULTS. The Company's operating results have fluctuated significantly in the past and are likely to fluctuate significantly in the future on a quarterly and an annual basis. Prior growth rates that the Company has experienced in net revenue and net income should not be considered indicative of future growth rates. Factors that could cause the Company's future operating results to fluctuate include the level of demand for the Company's products, the Company's success in developing new products, the timing of new product introductions and product enhancements by the Company and its competitors, market acceptance of the Company's new and enhanced products and OEM customers' products, the emergence of new industry standards, the timing of customer orders, the mix of products sold, discontinuation of product offerings by the Company or its suppliers, competition, the mix of distribution channels through which the Company's products are sold and general economic conditions. Many of such factors are beyond the Company's control. In this regard, in the second quarter of fiscal 1999, the Company discontinued its mechanical port replicator product line and, as a result, recorded $2.1 million in total charges for product returns, an allowance for product returns and an increase in the inventory valuation allowance for port replicators. The Company typically operates with a relatively small order backlog. As a result, quarterly sales and operating results depend in large part on the volume and timing of orders received within the quarter, which are difficult to forecast. Significant portions of the Company's expenses are fixed in advance, based in large part on the Company's forecast of future revenue. If revenue is below expectations in any given quarter, the adverse impact of the shortfall on the Company's operating results may be magnified by the Company's inability to adjust spending to compensate for the shortfall. Therefore, a shortfall in actual revenue as compared to estimated revenue could have a material adverse effect on the Company's business, results of operations and cash flows. A substantial majority of the Company's net revenue results from the sale of products to OEM customers and distributors, which sales are difficult to predict and may have lower margins than sales through other channels. Sales through such channels may contribute to increased fluctuations in operating results. A significant portion of the Company's revenue in any quarter is typically derived from sales to a limited number of OEM customers and distributors. Any significant deferral of purchases of the Company's products by its distributors or OEM customers could have a material adverse effect on the Company's business, results of operations and cash flows in any particular period. The Company has experienced some degree of seasonality of net revenue, and the Company expects to continue to experience seasonality in the future. Net revenue in the first fiscal quarter typically is lower than net revenue in the fourth fiscal quarter, reflecting lower sales in Europe and certain other regions in the summer months when business activities are reduced. 22 As a result of the foregoing factors, the Company's operating results may be subject to significant volatility. It is likely that in a future period the Company will fail to achieve anticipated operating results. Any shortfall in net revenue, gross profit or net income from levels expected by securities analysts in any period could have an immediate and significant adverse effect on the trading price of the Company's Common Stock. DEPENDENCE ON RECENTLY INTRODUCED PRODUCTS. The Company's future results of operations will be highly dependent upon the success of recently introduced products, including newer versions of the XTNDConnect data synchronization software, the ExtendNet 4000 Internet Appliance, Advantage Database Server Version 5.5 with STREAMLINE SQL, and recently released ExtendNet print server products. Newly introduced products are subject to a number of risks, including failure to achieve market acceptance and poor product performance. The Company is unable to predict with any degree of certainty the rate of market acceptance of these newly introduced products. No assurance can be given that any of such products will not require additional development work, enhancement, testing or refinement before they achieve market acceptance. If such new and recently introduced products have performance, reliability, quality or other shortcomings, then such products could fail to achieve market acceptance and the Company may experience reduced orders, higher manufacturing costs, delays in collecting accounts receivable and additional warranty and service expenses, which in each case could have a material adverse effect on the Company's business, results of operations and cash flows. RISKS ASSOCIATED WITH NEW AND EVOLVING MARKETS. The markets for universal mobile connectivity and mobile data management solutions are still emerging, and there can be no assurance that they will continue to grow or that, even if the markets grow, the Company's products that address these markets will be successful. The Company's success in generating significant revenue in these evolving markets will depend upon, among other things, its ability to demonstrate the benefits of its technology to potential distributors, OEM customers and end users, to maintain and enhance its relationships with leading distributors and to expand successfully its distribution channels. The success of the Company's infrared and data synchronization products will rely, to a large degree, on the increased use of mobile devices including cellular phones and other handheld organizers and devices. The success of the ExtendNet 4000 Internet Appliance and ExtendNet VPN products will rely, to a large degree, on the increased use of the Internet by businesses as replacements for, or enhancements to, their private networks. There can be no assurance that businesses will develop sufficient confidence in the Internet to deploy the Company's products to a significant degree. The inability of the Company to continue to penetrate the existing markets for universal mobile connectivity and mobile data management solutions or the failure of current markets to grow or new markets to develop or be receptive to the Company's products could have a material adverse effect on the Company's business, results of operations and cash flows. The emergence of markets for the Company's products will be affected by a number of factors beyond the Company's control. For example, the Company's products are designed to conform to certain standard infrared and networking specifications. There can be no assurance that these specifications will be widely adopted or that competing specifications will not emerge that would be preferred by the Company's customers. In addition, there can be no assurance that infrared technology itself will be adopted as the standard or preferred technology for wireless connectivity or that manufacturers of personal computers will elect to bundle the infrared technology in their products. The emergence of markets for the Company's products is critically dependent upon continued expansion of the market for mobile computing devices and the timely introduction and successful marketing and sale of mobile computing products such as notebook computers and personal digital assistants, of which there can be no assurance. RELIANCE ON DISTRIBUTION CHANNELS. The Company sells certain of its products, primarily its Printing Solutions products, domestically and internationally, primarily to distributors and resellers and, to a lesser extent, to OEM customers. The Company's success depends on the continued sales efforts of its network of distributors and resellers. The loss of, or reduction in sales to, any of the Company's key customers could have a material adverse affect on the Company's business, results of operations and cash flows. The Company provides most of its distributors and resellers with limited product return rights for stock rotation. There can be no assurance that the Company will not experience significant returns in the future or that it will have made adequate allowances to offset such returns. The Company also provides most of its distributors and resellers with price protection rights. Price protection rights require that the Company grant 23 retroactive price adjustments for inventories of the Company's products held by distributors or resellers if the Company lowers its prices for such products. The short life cycles of the Company's products and the difficulty in predicting future sales increase the risk that new product introductions, price reductions by the Company or its competitors or other factors affecting the markets in which the Company competes could result in significant product returns. In addition, new product introductions by competitors or other market factors could require the Company to reduce prices in a manner or at a time which has a material adverse impact on the Company's business, results of operations and cash flows. The Company's distributors maintain inventory of the Company's products. Changes in inventory management policies at any of the Company's key distributors could have a material adverse effect on the Company's business and results of operations. The Company intends to continue to enhance and diversify its international and domestic distribution channels. None of the Company's distributors or OEM customers is obligated to purchase the Company's products except pursuant to current purchase orders. The Company's ability to achieve future revenue growth will depend in large part on its success in recruiting and training sufficient sales personnel, distributors, VARs and OEM customers. Certain of the Company's existing distributors currently distribute, or may in the future distribute, the product lines of the Company's competitors. There can be no assurance that the Company will be able to attract, train and retain a sufficient number of its existing or future third-party distributors or direct sales personnel, that such third-party distributors will recommend, or continue to recommend, the Company's products or that the Company's distributors will devote sufficient resources to market and provide the necessary customer support for such products. Sales to OEM customers involve a number of potential risks, including lengthy sales cycles, potential competition from OEM customers and effectiveness of the marketing efforts of OEM customers. The Company's OEM customers may in the future incorporate competing products into their systems or internally develop competing solutions. In the event that the Company's OEM customers reduce their purchases of the Company's products, the Company's future growth would be adversely affected. All of these factors could have a material adverse effect on the Company's business, results of operations and cash flows. COMPETITION. The markets for the Company's products are intensely competitive, and are characterized by frequent new product introductions, rapidly changing technology and standards, constant price pressure and competition for distribution channels. The principal competitive factors in the Company's markets include product performance, reliability, price, breadth of product line, sales and distribution capability and technical support and service. Certain of these factors are outside the Company's control. There can be no assurance that the Company will be able to compete successfully in the future with respect to these or any other competitive factors or that competition will not have a material adverse effect on the Company's business, results of operations and cash flows. RISKS OF INTERNATIONAL SALES AND OPERATIONS. The Company derives a substantial portion of its net revenue from international sales, principally through its international sales subsidiaries and a limited number of distributors. The Company expects that international sales will continue to represent a substantial portion of its net revenue for the foreseeable future. If any significant international distributor were to cease purchasing products or were to significantly reduce its orders from the Company for any reason, the Company's business and operating results could be materially and adversely affected. International sales are subject to a number of risks, including changes in government regulations, export license requirements, tariffs and taxes, other trade barriers, fluctuations in currency exchange rates, difficulty in collecting accounts receivable, difficulty in staffing and managing international operations, political and economic instability, including instability caused by the European monetary union and military actions. Many of such factors are beyond the Company's control. A substantial portion of the Company's international sales are typically denominated in U.S. dollars. As a result, fluctuations in currency exchange rates could cause the Company's products to become relatively more expensive to customers in a particular country, leading to a reduction in sales or profitability in that country. Transactions made through the Company's subsidiary in Singapore are primarily denominated in U.S. dollars. The transactions made through the Company's subsidiaries in France, Germany, Italy, the United Kingdom and the Netherlands are primarily denominated in local currencies and, accordingly, the 24 Company's international operations impose a risk upon its business as a result of currency exchange rate fluctuations. There can be no assurance that exchange rate fluctuations will not have a material adverse effect on the Company's business, results of operations and cash flows. Payment cycles for international customers are typically longer than payment cycles for customers in the United States. There can be no assurance that foreign markets will continue to develop or that the Company will receive additional orders to supply its products for use in foreign markets. RISKS ASSOCIATED WITH NEW PRODUCT DEVELOPMENT. The markets for the Company's products are characterized by rapidly changing technologies, evolving industry standards, frequent new product introductions and short product life cycles. The Company's future success will depend to a substantial degree upon its ability to enhance its existing products and to develop and introduce, on a timely and cost-effective basis, new products and features that meet changing customer requirements and emerging and evolving industry standards. The Company budgets research and development expenses based on planned product introductions and enhancements; however, actual expenses may differ significantly from budget. The product development process involves a number of risks. The development of new, technologically advanced hardware and software products is a complex and uncertain process requiring high levels of innovation, as well as the accurate anticipation of technological and market trends. The introduction of new or enhanced products also requires the Company to manage the transition from older products in order to minimize disruption in customer ordering patterns, to avoid excessive levels of older product inventories and to ensure that adequate supplies of new products can be delivered to meet customer demand. For example, in August 1999 the Company released the ExtendNet 4000, its next generation Internet appliance product, which replaces the ExtendNet IAS product. As a result, the Company may be required to reduce the carrying value of ExtendNet IAS product currently in inventory if the market adopts the ExtendNet 4000 faster than the Company anticipates. There can be no assurance that the Company will successfully develop, introduce or manage the transition to new products. The Company has in the past experienced, and is likely in the future to experience, delays in the introduction of new products, due to factors internal and external to the Company. Any future delays in the introduction or shipment of new or enhanced products, the inability of such products to achieve market acceptance or problems associated with new product transitions could adversely affect the Company's business, results of operations and cash flows. RISKS ASSOCIATED WITH THIRD-PARTY MANUFACTURERS AND SUPPLIERS. The Company's future success will depend, in part, on its ability to continue to have third parties manufacture its products successfully, cost-effectively and in sufficient volumes to meet customer demand. The Company maintains a limited in-house manufacturing capability for performing materials procurement, final assembly, testing, quality assurance and shipping. The Company relies primarily on independent subcontractors to manufacture its products, and the Company intends to increase its reliance upon third-party manufacturers in the future. Certain of the Company's products are manufactured in their entirety by third parties. For example, eSoft, Inc. (formerly Apexx Technology, Inc.) manufactured the Company's first Internet access product, the ExtendNet IAS. The reliance on third-party manufacturers involves a number of risks, including the potential inability to obtain an adequate supply of existing and new products and reduced control over delivery schedules, product quality and product cost. In this regard, in December 1998, the Company announced its decision to exit the port replicator business due, in part, to quality problems associated with the sole supplier of this product. The decision to exit the port replicator business was the primary cause of the decline in the Company's net revenue in the second fiscal quarter ended December 31, 1998. There can be no assurance that the Company will not experience similar problems in the future should the Company rely on other third party suppliers. In the event that the Company is unable to maintain good relationships with its third-party manufacturers there could be a material adverse effect on the Company's business, results of operations and cash flows. From time to time the Company has agreed with certain suppliers that the Company will purchase certain components exclusively from such suppliers. Because the manufacturing of the Company's products can involve long lead times, in the event of unanticipated increases in demand for the Company's products, the Company could be unable to manufacture certain products in a quantity sufficient to meet its customers' demands. The Company also relies on third party suppliers for components used in its products. Certain of the components used in the Company's products, including certain semiconductor components and infrared transmission components, are currently available from a limited number of suppliers. From time to time, the 25 Company experiences difficulty is obtaining components from suppliers due to increased industry demand and a lack of available supply. The Company is currently experiencing some difficulty in obtaining an adequate supply of flash memory to supply the demand for the Company's printing solutions products. Any inability to obtain adequate deliveries or any increased cost or other circumstance that would require the Company to seek alternative manufacturers could affect the Company's ability to ship its products on a timely basis, which could damage relationships with current and prospective customers, could affect the manufacturing cost of the Company's products and could therefore have a material adverse affect on the Company's business, results of operations and cash flows. DEPENDENCE ON LICENSED TECHNOLOGY. The Company licenses technology on a non-exclusive basis from several companies for use with its products and anticipates that it will continue to do so in the future. The inability of the Company to continue to license this technology or to license other necessary technology for use with its products, or substantial increases in royalty payments pursuant to third-party licenses, could have a material adverse effect on the Company's business, results of operations and cash flows. In addition, the effective implementation of the Company's products depends upon the successful operation of this licensed software in conjunction with the Company's products, and therefore any undetected errors in products resulting from such software may prevent the implementation or impair the functionality of the Company's products, delay new product introductions and injure the Company's reputation. Such problems could have a material adverse effect on the Company's business, results of operations and cash flows. PRODUCT ERRORS; PRODUCT LIABILITY. Software and hardware products as complex as those offered by the Company typically contain undetected errors when first introduced or as new versions are released. Testing of the Company's products is particularly challenging because it is difficult to simulate the wide variety of computing environments in which the Company's customers may deploy these products. Accordingly, there can be no assurance that, despite testing by the Company and by current and potential customers, errors will not be found after commencement of commercial shipments. Any such errors, or "bugs," could result in dissatisfied customers and the loss of or delay in market acceptance of the new product, any of which could have a material adverse effect upon the Company's business, results of operations and cash flows. Although to date the Company has not experienced any material product liability claims, there can be no assurance that the Company will not face material product liability claims in the future. A successful product liability claim brought against the Company could have a material adverse effect upon the Company's business, results of operations and cash flows. MANAGEMENT OF GROWTH. Any future growth experienced by the Company is likely to place a significant strain on the Company's administrative, operational and financial resources and to increase demands on the Company's systems and controls. Future growth may also result in an increase in the scope of responsibility for management personnel. The Company anticipates that growth and expansion will require it to recruit, hire, train and retain a substantial number of new engineering, executive, sales and marketing personnel. As is the case with many technology companies, from time to time the Company has experienced difficulty in recruiting qualified personnel, and continued difficulty in this regard could limit the Company's ability to grow. In order to manage its growth successfully, the Company will continue to expand and improve its operational, management and financial systems and controls. There can be no assurance that the Company will successfully implement such systems and controls on a timely basis. If the Company's management is unable to manage growth effectively, the Company's business, results of operations and cash flows could be materially adversely affected. RISKS ASSOCIATED WITH ACQUISITIONS BY THE COMPANY. As part of its growth strategy, the Company intends to continue to pursue the acquisition of companies that either complement or expand its existing business, as the Company did with its acquisitions of Rand, in October 1998; Parallax, in November 1998; and Oval, in August 1999. The Company is continually evaluating potential acquisition opportunities, which may be material in size and scope. Acquisitions involve a number of risks and difficulties, including the expansion into new markets and business areas, the diversion of management's attention to the assimilation of the operations and personnel of the acquired companies, the integration of the acquired companies' management information systems with those of the Company, potential adverse short-term effects on the Company's operating results, the amortization of acquired intangible assets and the need to present a unified corporate image. In addition, acquisitions could result in the need to expend substantial amounts of cash. While the Company believes that it has sufficient funds to finance its operations for at least the next 12 26 months, to the extent that such funds are insufficient to fund the Company's activities, including any potential acquisitions, the Company may need to raise additional funds through public or private equity or debt financing or from other sources. The sale of additional equity or convertible debt may result in additional dilution to the Company's shareholders and such securities may have rights, preferences or privileges senior to those of the Company's Common Stock. There can be no assurance that additional equity or debt financing will be available or that, if available, it can be obtained on terms favorable to the Company or its shareholders. There can be no assurance that the Company will be successful in identifying acquisition candidates, that the Company will have adequate resources to consummate any acquisition, that any acquisition by the Company will or will not occur, that if any acquisition does occur it will not have a material adverse effect on the Company's business, results of operations and cash flows or that any such acquisition will be successful in enhancing the Company's business. PROPRIETARY RIGHTS AND RISKS OF INFRINGEMENT. There can be no assurance that any patent, trademark or copyright owned by the Company will not be invalidated, circumvented or challenged, that the rights granted thereunder will provide competitive advantages to the Company or that any of the Company's pending or future patent applications will be issued with the scope of the claims sought by the Company, if at all. Further, there can be no assurance that others will not develop technologies that are similar or superior to the Company's technology, duplicate the Company's technology or design around the patents owned by the Company. Effective intellectual property protection may be unavailable or limited in certain foreign countries. There can be no assurance that the steps taken by the Company will prevent misappropriation of its technology by foreign companies. If the Company were found to be infringing on the intellectual property rights of any third party, the Company could be subject to liabilities for such infringement, which could be material. As a result, the Company could be required to seek licenses from other companies or to refrain from using, manufacturing or selling certain products or using certain processes. Although holders of patents and other intellectual property rights often offer licenses to their patent or other intellectual property rights, no assurance can be given that licenses would be offered, that the terms of any offered license would be acceptable to the Company or that the failure to obtain a license would not adversely affect the Company's business, results of operations and cash flows. In order to protect its proprietary rights, the Company may in the future initiate proceedings against third parties. Any litigation, whether brought by or against the Company, could result in the incurrence of significant expenses by the Company. In addition, any such litigation could result in a diversion of management's time and efforts. A claim by the Company against a third party could prompt a counterclaim by the third party against the Company, which could have an adverse effect on the Company's intellectual property rights. Any of the foregoing could result in a material adverse effect on the Company's business, results of operations and cash flows. DEPENDENCE ON KEY PERSONNEL. The Company's future success will depend to a significant degree upon the continuing contributions of its key management, engineering, sales and marketing personnel. The Company does not maintain any key person life insurance policies. The loss of key management or technical personnel could adversely affect the Company. The Company believes that its future success will depend in large part upon its ability to attract and retain highly skilled management, engineering, sales and marketing personnel. In particular, the Company is currently attempting to recruit new engineering personnel; however, there can be no assurance that the Company will be successful at hiring or retaining these personnel. Failure to recruit, hire, train and retain key personnel would limit future growth and could have a material adverse effect on the Company's business, results of operations and cash flows. STOCK PRICE VOLATILITY. The trading price of the Company's Common Stock could be subject to wide fluctuations in response to quarter-to-quarter variations in operating results, announcements of technological innovations or new products by the Company or its competitors, general conditions in the computer industry, changes in earnings estimates or recommendations by analysts, or other events or factors. In addition, the public stock markets have experienced extreme price and trading volume volatility in recent months. This volatility has significantly affected the market prices of securities of many technology companies for reasons 27 that may be unrelated to the operating performance of the specific companies. These broad market fluctuations may adversely affect the market price of the Company's Common Stock. 28 SIGNATURE Pursuant to the requirements of the Securities Exchange Act of 1923, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized. Extended Systems Incorporated By: /s/ Karla K. Rosa ---------------------------------------------- Karla K. Rosa Vice President, Finance Chief Financial Officer (Principal Financial and Accounting Officer and Duly Authorized Officer) 29