SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934, as amended
(Amendment No. __)
Filed by the Registrant |X|
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o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
|X| Definitive Proxy Statement
Definitive Additional Materials
Soliciting Material underss. 240.14a-12
PITNEY BOWES INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
|X| No fee required
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(1) Title of each class of securities to which transaction applies:
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pursuant to Exchange Act Rule 0-11 (set forth the amount on which the
filing fee is calculated and state how it was determined):
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o Check box if any part of the fee is offset as provided by Exchange Act Rule
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previously. Identify the previous filing by the registration statement
number, or the Form or Schedule and the date of its filing.
(1) Amount Previously Paid:
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(4) Date Filed:
[PITNEY BOWES LOGO]
NOTICE OF THE 2001
ANNUAL MEETING
AND
PROXY STATEMENT
Pitney Bowes Inc.
World Headquarters
Stamford, Connecticut 06926-0700
(203) 356-5000
[PITNEY BOWES LOGO]
TO THE STOCKHOLDERS:
We will hold our 2001 annual meeting of stockholders at 9:00 a.m. on Monday, May
14, 2001 at our headquarters in Stamford, Connecticut.
The Notice of Meeting, Proxy Statement and proxy card accompanying this letter
describe in detail the matters to be acted upon at the meeting.
It is important that your shares be represented at the meeting. Whether or not
you plan to attend, please sign, date and return your proxy card in the enclosed
envelope as soon as possible. Stockholders of record also have the option of
voting by telephone or Internet, as described on the proxy card.
We look forward to seeing you at the meeting.
Sincerely yours,
Michael J. Critelli
Chairman and Chief Executive Officer
Stamford, Connecticut
March 23, 2001
NOTICE OF MEETING:
The annual meeting of stockholders of Pitney Bowes Inc. will be held on May 14,
2001, at 9:00 a.m. at the company's World Headquarters, One Elmcroft Road,
Stamford, Connecticut. Directions, including a map, to Pitney Bowes' World
Headquarters are set forth on the back cover page of the Proxy Statement.
The items of business at the annual meeting are:
1. Election of three directors.
2. Appointment of independent accountants for 2001.
3. Approval of Performance Goals under the Key Employees' Incentive Plan.
4. Consideration of a Stockholder Proposal.
5. Such other matters as may properly come before the meeting, including
any continuation of the meeting caused by any adjournment, or any
postponement of the meeting.
March 16, 2001 is the record date for the meeting.
This Proxy Statement and accompanying proxy card are being distributed on or
about March 23, 2001.
Amy C. Corn
Corporate Secretary
[PITNEY BOWES LOGO]
PROXY STATEMENT
THE ANNUAL MEETING AND VOTING
Our Board of Directors is soliciting proxies to be used at the annual meeting of
stockholders to be held on May 14, 2001, or at any adjournment of the meeting.
This Proxy Statement contains information about the items being voted on at the
annual meeting.
WHO IS ENTITLED TO VOTE?
Record stockholders of Pitney Bowes common stock and $2.12 preference stock at
the close of business on March 16, 2001 (the record date) can vote at the
meeting. As of the record date, 247,562,695 shares of Pitney Bowes common stock
and 62,687 shares of $2.12 preference stock were issued and outstanding. Each
stockholder has one vote for each share of common stock owned as of the record
date, and 16 votes for each share of $2.12 preference stock owned as of the
record date.
HOW DO I VOTE?
You may choose one of three methods. You may vote on-line via the Internet. If
you have access to the Internet, we encourage you to vote at the following Web
address: www.eproxyvote.com/pbi. You may instead vote by telephone
(1-877-PRX-VOTE) or by completing and mailing the enclosed proxy card.
MAY I CHANGE MY VOTE?
You may revoke your proxy at any time before it is voted at the meeting in
several ways. You may send in a revised proxy dated later than the first; or you
may vote in person at the meeting; or you may notify the corporate secretary in
writing prior to the meeting that you have revoked your proxy.
WHAT CONSTITUTES A QUORUM?
A majority of the outstanding shares, present in person or represented by proxy,
constitutes a quorum. If you vote by computer, telephone or proxy card, you will
be considered part of the quorum. Abstentions, broker non-votes and votes
withheld from director nominees are included in the count to determine a quorum.
If a quorum is present, director candidates receiving the highest number of
votes will be elected. Proposals 2, 3 and 4 will be approved if a majority of
the votes cast by the stockholders are voted in favor.
WHAT IS THE EFFECT OF BROKER NON-VOTES?
Under New York Stock Exchange rules, if your broker holds your shares in its
"street" name, the broker may vote your shares on the agenda items even if it
does not receive instructions from you.
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If your broker DOES NOT vote on one or more agenda items, the effect would be as
follows:
Election of Directors. Broker non-votes have no effect because only a plurality
of the votes cast is required to elect a director.
Proposals 2, 3 and 4. Broker non-votes would not be counted either for or
against these items, and would therefore have no effect.
HOW DO DIVIDEND REINVESTMENT PLAN PARTICIPANTS OR EMPLOYEES WITH SHARES IN THE
401(K) PLAN VOTE BY PROXY?
If you are a stockholder of record and participate in the company's Dividend
Reinvestment Plan, or employee 401(k) plan, you will receive a proxy card with
instructions on the three different ways available to you to vote your shares
(through the mail, over the telephone, or over the internet).
Shares held in the company's 401(k) plan are voted by the plan trustee in
accordance with voting instructions received from plan participants using the
enclosed proxy card. The plan directs the trustee to vote shares for which no
instructions are received in the same proportion (for, against, abstain or
withheld) indicated by the voting instructions given by participants in the
plan.
WHO WILL COUNT THE VOTES?
First Chicago Trust Company of New York (First Chicago) will tabulate the votes
and act as Inspector of Election.
MULTIPLE COPIES OF ANNUAL REPORT TO STOCKHOLDERS
Our 2000 Annual Report has been mailed to stockholders. If more than one copy of
the Annual Report is sent to your address, we will discontinue the mailing of
reports on the accounts you select if you mark the designated box on the
appropriate proxy card(s), or follow the prompts when you vote if you are a
stockholder of record voting by telephone or Internet.
At least one account must continue to receive the Annual Report, unless you
elect to view future Annual Reports over the Internet. Mailing of dividends,
stockholder investment statements and proxy materials will not be affected by
your election to discontinue future duplicate mailings of the Annual Report. To
discontinue or resume the mailing of an Annual Report to an account, call our
transfer agent, First Chicago, at the special Pitney Bowes toll free number,
1-800-648-8170.
If you own shares of common stock through a bank, broker or other nominee and
receive more than one Pitney Bowes Annual Report, contact the holder of record
to eliminate duplicate mailings.
STOCKHOLDER PROPOSALS FOR 2002
ANNUAL MEETING
If a stockholder wants to submit a proposal for inclusion in the company's proxy
material for the 2002 annual meeting, which is scheduled to be held on Monday,
May 13, 2002, it must be received by the corporate secretary by November 19,
2001. Also, under our By-laws, a stockholder can present other business at an
annual meeting, including the nomination of candidates for director, only if
written notice of the business or candidates is received by the corporate
secretary by February 13, 2002. There are other procedural requirements in the
By-laws pertaining to stockholder proposals and director nominations. Any
stockholder may obtain a copy of the By-laws without charge by writing to the
corporate secretary.
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WHICH STOCKHOLDERS OWN AT LEAST 5%
OF PITNEY BOWES?
The only persons or groups known to the company to be beneficial owners of more
than five percent of any class of the company's voting securities are reflected
in the chart below. The following information is based solely upon Schedule 13G
respectively filed by the entities shown with the Securities and Exchange
Commission as of the respective dates appearing below.
- --------------------------------------------------------------------------------
NAME AND ADDRESS OF BENEFICIAL OWNERSHIP AMOUNT AND NATURE OF PERCENT OF
BENEFICIAL OWNERSHIP CLASS
- --------------------------------------------------------------------------------
Capital Research and Management Company (a) 29,272,100 11.6%
333 South Hope Street
Los Angeles, CA 90071
- --------------------------------------------------------------------------------
FMR Corp. (b) 21,562,856 8.552%
82 Devonshire Street
Boston, MA 02109
- --------------------------------------------------------------------------------
(a) As of December 31, 2000, Capital Research and Management Company, an
investment advisor registered under Section 203 of the Investment Advisers
Act of 1940, had sole investment power and no voting power with respect to
such shares.
(b) As of December 31, 2000, FMR Corp., together with various affiliates, had
sole investment power as to such shares. In addition, as to 498,856 of such
shares, FMR Corp. has sole voting power. Additional information may be
obtained from the Schedule 13G filed by FMR Corp. and certain of its
affiliates on January 10, 2001.
HOW MUCH STOCK IS OWNED BY
DIRECTORS AND EXECUTIVE OFFICERS?
The following table shows beneficial ownership of Pitney Bowes common stock by
directors and executive officers as of March 1, 2001. The five named executive
officers are the Chief Executive Officer and the four officers who were the
highest paid in 2000. The directors and executive officers as a group (30
persons) are beneficial owners of less than 1% of the company's common stock and
$2.12 preference stock.
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SECURITY OWNERSHIP
- --------------------------------------------------------------------------------
SHARES OPTIONS
DEEMED TO EXERCISABLE
TITLE OF BE BENEFICIALLY WITHIN
CLASS OF STOCK NAME OF BENEFICIAL OWNER OWNED (a) (b) (c) 60 DAYS (d)
- -------------- ------------------------------ ----------------- -----------
Common Linda G. Alvarado 12,541 -
Common William E. Butler 14,142 -
Common Colin G. Campbell 12,400 -
Common Jessica P. Einhorn 3,096 -
Common Ernie Green 6,640 785
Common Herbert L. Henkel 3,896 617
Common James H. Keyes 5,200 -
Common John S. McFarlane 2,375 -
Common Michael I. Roth 12,400 859
Common Phyllis Shapiro Sewell 18,400 -
Common Marc C. Breslawsky 259,572 555,600
Common Michael J. Critelli 274,925 406,590
Common Murray D. Martin 25,885 146,200
Common Matthew S. Kissner 12,847 127,168
Common John N. D. Moody 64,543 146,968
------- ------------------------------ ------- -------
COMMON ALL EXECUTIVE OFFICERS 849,832 2,241,734
AND DIRECTORS AS A GROUP (30)
- --------------------------------------------------------------------------------
(a) The holdings shown for Mr. Campbell include 800 shares required to be
reported as beneficially owned although beneficial ownership of those
shares has been disclaimed.
(b) The shares beneficially owned by any director or executive officer, or by
all directors and executive officers as a group, represent in each case
less than one percent of the class.
(c) Includes shares that are held indirectly through the Pitney Bowes Inc.
401(k) Plan and its related excess plan.
(d) The director or executive officer has the right to acquire beneficial
ownership of this number of shares within 60 days of the record date for
the annual meeting (March 16, 2001) by exercising outstanding stock
options.
SECTION 16(a) BENEFICIAL OWNERSHIP
REPORTING COMPLIANCE
Directors and persons who are considered "officers" of the company for purposes
of Section 16(a) of the Securities Exchange Act of 1934 and greater than ten
percent stockholders ("Reporting Persons") are required to file reports with the
Securities and Exchange Commission showing their holdings of and transactions in
the company's securities. It is generally the practice of the company to file
the forms on behalf of its Reporting Persons who are directors or officers. The
company believes that all such forms have been timely filed for 2000, except
that a Form 4 was not timely filed relating to the purchase by Mr. McFarlane of
900 shares of Pitney Bowes common stock.
STOCK PERFORMANCE GRAPH
The following graph compares the most recent five-year performance of Pitney
Bowes common stock
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with the Standard & Poor's ("S&P(R)") 500 Composite Index, and two peer group
indices at December 31, 2000, over the same five-year period.
The company has constructed a new peer group index (the "New Peer Group") for
the following reasons. With the planned spin-off of the Pitney Bowes Office
Systems Division, the New Peer Group will provide a more meaningful comparison
to the company's businesses. In addition, certain fundamental changes have
occurred in several of the companies within the peer group utilized over the
past few years (the "Old Peer Group").
The Old Peer Group is comprised of the following companies: Bell & Howell, Danka
Business Systems (ADR), Harris Corporation, Ikon Office Solutions, Moore
Corporation Ltd., Pitney Bowes Inc. and Xerox Corporation.
The New Peer Group is comprised of the following companies: Automatic Data
Processing, Inc. (ADP), Bell & Howell, Bowne & Company, Diebold, Inc., DST
Systems, Inc., Hewlett-Packard Company, Ikon Office Solutions, Inc., Lexmark
International Inc., Moore Corporation LTD., Pitney Bowes Inc., The Reynolds and
Reynolds Company, and Xerox Corporation.
Total return for each of the Old Peer Group, the New Peer Group and the S&P 500
Composite Index is based on market capitalization, weighted for each year.
All information shown below is based upon data provided to the company by three
separate independent organizations, all of which have been licensed by Standard
& Poor's Corporation to use its official total return calculation.
The graph shows that on a total return basis, assuming reinvestment of all
dividends, $100 invested in the company's common stock on December 31, 1995
would have grown to $158 by December 31, 2000. By comparison, $100 invested in
the S&P 500 Composite Index would have grown to $232 by December 31, 2000. An
investment of $100 in the Old Peer Group in 1995 would have been worth $51 on
December 31, 2000. An investment of $100 in the New Peer Group in 1995 would
have been worth $176 on December 31, 2000.
[The table below represents a line chart in the printed piece.]
Pitney S&P New Peer Old Peer
Bowes 500 Group Group
----- --- ----- -----
"1995" 100 100 100 100
"1996" 120 123 121 116
"1997" 201 164 155 147
"1998" 300 211 195 201
"1999" 224 255 232 108
"2000" 158 232 176 51
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PROPOSAL 1: ELECTION OF DIRECTORS
The board of directors has twelve members. The board is divided into three
classes whose terms of office end in successive years.
Mr. Campbell, Ms. Einhorn, and Mr. Keyes were elected last year to three-year
terms expiring in 2003. Mr. Butler, who was also elected to a three-year term
expiring in 2003, will be retiring from the Board as of May 14, 2001, having
attained director's retirement age.
Mr. Critelli, Mr. Henkel, and Mr. Roth were elected in 1999 to terms expiring in
2002. Mrs. Sewell, who was also elected in 1999 to a three-year term expiring in
2002, will be retiring from the Board as of May 14, 2001, having attained
director's retirement age.
As previously announced by the company, effective October 1, 2000, the
Governance Committee (consisting of five non-employee directors whose names are
set forth on page 10) recommended, and the board approved, increasing the number
of directors by one, to a total of twelve, and electing John S. McFarlane to the
Board. In compliance with the requirement contained in the company's Restated
Certificate of Incorporation and in its By-laws that the classes of directors be
as near to equal in number as possible, Mr. McFarlane was elected to the class
of directors whose terms expire in 2001.
The Governance Committee recommended to the board of directors, and the board
approved, the nomination of Ms. Alvarado, Mr. Green and Mr. McFarlane for
election at this meeting to three-year terms expiring at the 2004 Annual
Meeting.
Information about each nominee for director and each incumbent director,
including the nominee's or incumbent's age as of March 1, 2001, is set forth
below. Unless otherwise indicated, each nominee or incumbent has held his or her
present position for at least five years.
Should you choose not to vote for a nominee, you may list on the proxy the name
of the nominee for whom you choose not to vote and mark your proxy under
Proposal No. 1 for all other nominees, or vote your shares by telephone or
computer as described on the proxy voting instruction card. Should any nominee
become unable to accept nomination or election as a director (which is not now
anticipated), the persons named in the enclosed proxy will vote for such
substitute nominee as may be selected by the board of directors, unless the size
of the board is reduced.
The Governance Committee has recommended to the board of directors, and the
board approved, effective as of May 14, 2001, a reduction in the size of the
board from twelve to nine members. This reduction will be achieved by not
filling the vacancies created by the retirements of Mr. Butler and Mrs. Sewell
and by nominating a class of only three directors for election in the current
class.
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NOMINEES FOR ELECTION TO TERMS EXPIRING AT THE 2004 ANNUAL MEETING
[PHOTO OF LINDA G. ALVARADO, 49, president of Alvarado
LINDA G. ALVARADO] Construction, Inc., a Denver-based commercial and
industrial general contractor. Director since 1992.
(Also a director of Engelhard Corp., Lennox
International, Inc., Minnesota Mining and Manufacturing
Company, NewPower Holdings, Inc., The Pepsi Bottling
Group Inc., and Qwest Communications International,
Inc.)
[PHOTO OF JOHN S. MCFARLANE, 52, president and chief executive
JOHN S. MCFARLANE] officer, as of March 19, 2001, of Nexsi Systems
Corporation, a provider of high-performance network
infrastructure solutions. Formerly president, Network
Service Provider Division, Sun Microsystems, Inc.,
1999-2001, president of Sun's Solaris Software
Division, 1998-1999, vice president of Solaris and
Network Software, 1997, and vice president, Broadband
Networks of Nortel Networks, 1990-1997. Director since
2000. (Also a director of Resonate Inc.)
[PHOTO OF ERNIE GREEN, 62, president and chief executive officer
ERNIE GREEN] of Ernie Green Industries, Inc., a manufacturer of
automotive components. Director since 1997. (Also a
director of Dayton Power & Light, Inc. and Eaton
Corporation.)
INCUMBENT DIRECTORS WHOSE TERMS EXPIRE AT THE 2003 ANNUAL MEETING
[PHOTO OF COLIN G. CAMPBELL, 65, chairman and president of The
COLIN G. CAMPBELL] Colonial Williamsburg Foundation. Formerly president of
Rockefeller Brothers Fund, 1988-2000. Director since
1977. (Also director of Sysco Corporation and
Rockefeller Financial Services.)
[PHOTO OF JAMES H. KEYES, 60, chairman and chief executive
JAMES H. KEYES] officer of Johnson Controls, Inc., a supplier of
automotive seating, interiors and batteries and
nonresidential building control systems and energy and
facility management. Director since 1998. (Also a
director of LSI Logic Corporation and Federal Reserve
Bank of Chicago.)
[PHOTO OF JESSICA P. EINHORN, 53, consultant, since 2000, with
JESSICA P. EINHORN] Clark & Weinstock (a firm specializing in strategic
communication and public affairs consulting). Formerly
Visiting Fellow, 1998-1999, at the International
Monetary Fund, and Managing Director for Finance and
Resource Mobilization, 1996-1998, and vice president
and treasurer, 1992-1996, with The World Bank. Director
since 1999. (Also a director of Bankers Trust Company.)
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INCUMBENT DIRECTORS WHOSE TERMS EXPIRE AT THE 2002 ANNUAL MEETING
[PHOTO OF MICHAEL J. CRITELLI, 52, chairman and chief executive
MICHAEL J. CRITELLI] officer, since 1997, of Pitney Bowes Inc. Formerly vice
chairman and chief executive officer, 1996, and vice
chairman, 1994-1996, of Pitney Bowes Inc. Director
since 1994. (Also a director of Eaton Corporation.)
[PHOTO OF MICHAEL I. ROTH, 55, chairman and chief executive
MICHAEL I. ROTH] officer of The MONY Group Inc. (formerly Mutual of New
York). Director since 1995. (Also a director of The
MONY Group.)
[PHOTO OF HERBERT L. HENKEL, 52, chairman, president and chief
HERBERT L. HENKEL] executive officer of Ingersoll-Rand Company, a
manufacturer of industrial products and components.
Formerly president and chief operating officer of
Ingersoll-Rand Company, 1999, president and chief
operating officer of Textron Inc., 1999, executive vice
president and chief operating officer, 1998-1999,
Textron Inc., and president of Textron Industrial
Products, 1995-1998. Director since 1999. (Also a
director of Ingersoll-Rand Company.)
COMMITTEES OF THE BOARD OF DIRECTORS
The board met eleven times in 2000 and each director attended at least 75
percent of the total number of board meetings and meetings held by the board
committees on which he or she served during 2000.
Members of the board serve on one or more of the seven committees described
below. Except for Mr. Critelli, who is a member of the Executive Committee,
directors who are also employees of the company do not serve on board
committees.
The AUDIT COMMITTEE, which met three times in 2000, monitors the financial
reporting standards and practices of the company and the company's internal
financial controls to ensure compliance with the policies and objectives
established by the board of directors. The committee recommends to the board for
stockholder approval an independent accounting firm to conduct the annual audit,
and discusses with the company's independent accountants the scope of their
examinations, with particular attention to areas where either the committee or
the independent accountants believe special emphasis should be directed. The
committee reviews the annual financial statements and independent accountants'
report, invites the accountants' recommendations on internal controls and on
other matters, and reviews the evaluation given and corrective action taken by
management. It reviews the independence of the accountants and their fees. It
also reviews the company's internal accounting controls and the scope and
results of the company's internal auditing activities, and submits reports and
proposals on these matters to the board. Members are Michael I. Roth (Chair),
Ernie Green, Herbert L. Henkel, and James H. Keyes.
The CORPORATE RESPONSIBILITY COMMITTEE, which met three times in 2000, oversees
the company's law and ethics compliance programs, and monitors the company's
policies and programs concerning stockholders, customers, employees, and the
com-
9
munities in which the company operates. The policies and programs that the
committee monitors include employee relations, investor relations, environmental
protection, postal and governmental relations, employee safety and product
safety. Members are Linda G. Alvarado (Chair), Colin G. Campbell, Jessica P.
Einhorn, John S. McFarlane, and Phyllis Shapiro Sewell.
The E-COMMERCE AND TECHNOLOGY COMMITTEE, which met three times in 2000, monitors
the company's programs for electronic commerce-based product offerings and its
technology development and partnering initiatives. The committee also reviews
these programs in the context of the company's long-term strategic planning in
both new and existing businesses and markets. Members are Ernie Green (Chair),
Jessica P. Einhorn, Herbert L. Henkel, James H. Keyes, and John S. McFarlane.
The EXECUTIVE COMMITTEE, which met once in 2000, can act, to the extent
permitted by Delaware corporation law and the company's Restated Certificate of
Incorporation and its By-laws, on all matters concerning management of the
business which may arise between scheduled board of directors meetings, unless
otherwise limited by the committee's charter. Mr. Critelli (Chair) is a member
for the full twelve-month term; each of the non-employee directors serves a
four-month term.
The EXECUTIVE COMPENSATION COMMITTEE, which met seven times in 2000, oversees
the company's executive compensation program, including establishing the
company's executive compensation policies and undertaking an annual review of
all components of compensation to ensure that the company's objectives are
appropriately achieved. The committee is also responsible for certain
administrative aspects of the company's compensation plans (see "Executive
Officer Compensation" beginning on page 12) and the 1996 Pitney Bowes Employee
Stock Purchase Plan, and recommends changes in such plans. It also recommends
performance targets, and grants, or recommends for grant, incentives in the
forms permitted under the Pitney Bowes Key Employees' Incentive Plan, and
grants, or recommends for grant, incentives under the Pitney Bowes 1991 Stock
Plan. Grants to certain Key Executives, as described on page 18, are recommended
by the Executive Compensation Committee and approved by the independent direc-
tors of the board. All other grants are approved by the Executive Compensation
Committee. Members are Phyllis Shapiro Sewell (Chair), Linda G. Alvarado,
William E. Butler, Colin G. Campbell, and James H. Keyes.
The FINANCE COMMITTEE, which met five times in 2000, reviews the company's
financial condition and evaluates significant financial policies, oversees the
company's retirement plans, advises management and recommends financial action
to the board. The committee's duties include monitoring the company's current
and projected financial condition and reviewing and approving major investment
decisions, and oversight of the financial operations of the company's
retirement, savings, and post-retirement benefit plans and retirement funds to
ensure that plan liabilities are adequately funded and plan assets are prudently
managed. The committee recommends for approval by the board the establishment of
new plans and any amendments that materially affect cost, benefit coverages, or
liabilities of the plans. Members are William E. Butler (Chair), Jessica P.
Einhorn, Ernie Green, Herbert L. Henkel, and Michael I. Roth.
The GOVERNANCE COMMITTEE, which met six times in 2000, recommends nominees for
election to the board of directors, recommends membership and duties of the
board committees, reviews officers' potential for growth, and, with the chief
executive officer, is responsible for succession planning and ensuring
management continuity. The committee reviews and evaluates the effectiveness of
corporate administration and its governing documents, and reviews and monitors
company programs and policies relating to directors. Members are Colin G.
Campbell (Chair), Linda G. Alvarado, William E. Butler, Michael I. Roth, and
Phyllis Shapiro Sewell.
DIRECTORS' COMPENSATION
DIRECTORS' FEES. Each director who is not an employee of the company receives an
annual fee of $30,000 and $1,100 for each board and committee meeting attended.
Committee chairs receive an additional $400 for each committee meeting that they
chair. Directors who are employees of the company receive no additional
compensation for serving as a director of the company. All directors are reim-
10
bursed for their out-of-pocket expenses incurred in attending board and
committee meetings.
DIRECTORS' STOCK PLAN. Under the Directors' Stock Plan, each director who is not
an employee of the company receives an annual award of 1,400 shares of
restricted stock. The shares carry full voting and dividend rights but, unless
certain conditions are met, may not be transferred or alienated until the later
of (1) termination of service as a director, or, if earlier, the date of a
change of control, or (2) the expiration of the six-month period following the
grant of such shares. The Directors' Stock Plan permits certain dispositions of
stock granted under the restricted stock program provided that the director
effecting the disposition had accumulated and will retain common stock equal to
a minimum $350,000 in market value. Permitted dispositions are limited to (i)
transfer to a family member or family trust or partnership, and (ii) donations
to charity after the expiration of six months from date of grant. The original
restrictions would continue to apply to the donee except that a charitable donee
would not be bound by the restriction relating to termination of service from
the board.
Since the approval of the Directors' Stock Plan by stockholders in 1991, the
common stock of the company has twice undergone a two-for-one split, in 1992 and
1997, respectively. In addition, the annual grant was increased in 1997 in
connection with the discontinuation of the Directors' Retirement Plan, as
described below. On May 8, 2000, an aggregate of 12,600 restricted shares was
awarded, with each of the nine non-employee directors then serving receiving
1,400 shares of restricted common stock. Upon the effective date of his election
to the board of directors, Mr. McFarlane received a grant of restricted stock
prorated to reflect the number of months of his service as a director for the
twelve-month period ending May 14, 2001. Mr. McFarlane was granted 875 shares of
restricted common stock as of October 2, 2000. Ownership of shares granted under
the Directors' Stock Plan is reflected in the table on page 5 showing security
ownership of executive officers and directors.
DIRECTORS' DEFERRED INCENTIVE SAVINGS PLAN. The company maintains a Directors'
Deferred Incentive Savings Plan under which directors may defer all or part of
the cash portion of their compensation. Deferred amounts will be notionally
"invested" in any combination of several institutional investment funds, or may
be used to invest in options to purchase common stock of the company. The number
of options granted is calculated by dividing the cash amount deferred by the
individual director by the fair market value of the shares on the date of the
option grant, and multiplying that quotient by two.
Stock options selected by directors as an investment vehicle for deferred
compensation are granted through the Directors' Stock Plan. The Directors' Stock
Plan permits the exercise of stock options granted after October 11, 1999 during
the full remaining term of the option by directors who have terminated service
on the Board provided that service on the Board is terminated (i) after ten
years of service on the Board, or (ii) due to director's death or disability, or
(iii) due to the director having attained mandatory directors' retirement age.
The Directors' Stock Plan also permits the donation of vested stock options,
regardless of date of grant, to family members and family trusts or
partnerships.
DIRECTORS' RETIREMENT PLAN. The company's Directors' Retirement Plan was
discontinued and benefits previously earned by directors were frozen as of May
12, 1997. Under this plan, there is no benefit paid to a director who served for
less than five years as of May 12, 1997. A director who had met the five-year
minimum vesting requirement as of May 12, 1997 will receive an annual retirement
benefit calculated as 50 percent of the director's retainer in effect as of May
12, 1997, and a director with more than five years of service at retirement will
receive an additional 10 percent of such retainer for each year of service over
five, to a maximum of 100 percent of such retainer for ten or more years of
service. The annual retainer fee in effect as of May 12, 1997 was $30,000. The
annual retirement benefit is paid for life to a director who (i) leaves the
board at or after age 60, or (ii) leaves the board prior to age 60 but defers
commencement of receipt of benefits until age 60. A director who leaves the
board and who elects receipt of benefits before age 60 will receive the annual
retirement benefit only during a period equal to the number of years that the
director had served on the board as of May 12, 1997.
11
EXECUTIVE OFFICER COMPENSATION
The Executive Compensation Committee (the "Committee"), which is composed of
five independent (non-employee) directors, oversees the company's executive
compensation programs and establishes its executive compensation policies. (A
description of the Committee's duties appears on page 10.) The Committee reports
on executive compensation to all of the independent directors of the board (the
"Independent Directors") and makes recommendations to the Independent Directors
regarding specific executive officer compensation matters with respect to which
the Independent Directors have final approval. (See "Report on Executive
Compensation" beginning on page 17.)
SUMMARY COMPENSATION TABLE. The following table (Table I) shows all compensation
paid or granted, during or with respect to the 2000 fiscal year and the two
previous fiscal years, to the chief executive officer and to the four other
highest paid executive officers for services rendered to the company and its
subsidiaries during 2000. (Persons in this group are referred to herein
individually as a "Named Executive Officer" and collectively as the "Named
Executive Officers," and, unless otherwise noted, the titles listed are the
titles held as of the end of the 2000 fiscal year.)
12
TABLE I
SUMMARY COMPENSATION TABLE
LONG-TERM
ANNUAL COMPENSATION COMPENSATION
-------------------------------- ------------------
GRANTS PAYOUTS
------ --------
LONG-TERM
INCENTIVE
ANNUAL OTHER ANNUAL PLAN ALL OTHER
SALARY INCENTIVE COMPENSATION STOCK PAYOUTS COMPENSATION
($) ($) ($)(1) OPTIONS ($)(2) ($)(3)
NAME AND PRINCIPAL POSITION YEAR (000) (000) (000) (#) (000) (000)
- -------------------------------- ---- ------ --------- ------------ ------- ------- ------------
Michael J. Critelli ................ 00 919.0 600.0 __ 400,000 873.4 94.2
Chairman and Chief Executive 99 845.8 930.5 __ 150,000 1,185.0 100.7
Officer 98 791.7 1,200.0 __ 140,000 1,511.5 115.1
Marc C. Breslawsky ................. 00 820.4 525.0 __ 375,000 806.3 87.3
President and Chief Operating 99 766.2 766.3 __ 125,000 1,086.3 78.9
Officer 98 718.8 950.0 __ 120,000 1,511.5 94.5
Murray D. Martin ................... 00 425.8 361.9 __ 108,000 349.4 50.3
Executive Vice President 99 378.3 381.7 54.3 36,000 414.8 47.9
and Group President, 98 360.0 316.0 __ 36,000 286.8 46.0
Global Mailing Systems(4)
Matthew S. Kissner ................. 00 425.1 294.7 __ 108,000 349.4 40.8
Executive Vice President 99 368.1 311.4 __ 46,000 444.4 58.6
and Group President, 98 334.9 341.1 __ 50,000 344.3 47.1
Pitney Bowes Small Business
and Financial Services
John N. D. Moody ................... 00 462.9 252.0 __ 108,000 349.4 42.4
Executive Vice President-- 99 437.9 332.1 __ 36,000 464.1 59.6
Office of the Chairman(5) 98 411.7 453.0 __ 50,000 558.2 57.9
- ----------
(1) Included company-paid spousal travel costs of $26,782 and amounts
reimbursed during 1999 for related taxes of $22,404.
(2) The value shown for 2000 is the value of the payout of Cash Incentive Units
("CIUs") granted during 1998 to each of the Named Executive Officers.
Payout under the CIUs was based on the magnitude of achievement against the
financial performance criteria over the three-year period ending December
31, 2000. (See footnote 1 to Table IV on page 16.)
(3) Amounts shown for 2000 include, respectively, contributions to the Pitney
Bowes 401(k) Plan (a tax-qualified plan under Internal Revenue Code Section
401(k)) and the Pitney Bowes Restoration Plan (a non-qualified deferred
compensation matching program), and an allowance for financial counseling,
including income taxes payable with respect to such allowance, for each of
the Named Executive Officers as follows: Mr. Critelli, $6,120, $74,313, and
$13,774; Mr. Breslawsky, $6,120, $61,802, and $19,334; Mr. Martin, $6,120,
$26,551, and $17,631; Mr. Kissner, $6,800, $22,629, $11,355; and Mr. Moody,
$6,120, $22,501, and $13,774.
(4) Mr. Martin was elected to the office of Executive Vice President and Group
President, Global Mailing Systems as of February 12, 2001. Prior to that
date, he served as Executive Vice President and Group President, Pitney
Bowes International.
(5) Mr. Moody was elected to the office of Executive Vice President-Office of
the Chairman as of March 6, 2001. Prior to that date, he served as
Executive Vice President and Group President, U.S. Mailing Systems.
13
Shown in Table II below is information regarding options granted in 2000 to the
Named Executive Officers.
TABLE II
STOCK OPTION GRANTS IN 2000
NET POTENTIAL
REALIZABLE VALUE AT
ASSUMED ANNUAL RATES
OF STOCK PRICE
PERCENTAGE OF APPRECIATION FOR
OPTIONS TOTAL OPTIONS OPTION TERM(3)
GRANTED GRANTED TO EXERCISE OR -------------------
IN 2000 EMPLOYEES BASE PRICE 5% ($) 10% ($)
NAME (#) IN 2000 ($/SHARE) EXPIRATION DATE (000) (000)
- ----------------------------- ------- --------- ---------- ------------- -------- -------
Michael J. Critelli ............. 150,000 1.60% 47.53(1) Feb. 13, 2010 4,484.0 11,363.0
250,000 2.67% 27.66(2) Oct. 19, 2010 4,349.0 11,021.0
Marc C. Breslawsky .............. 125,000 1.34% 47.53(1) Feb. 13, 2010 3,736.0 9,469.0
250,000 2.67% 27.66(2) Oct. 19, 2010 4,349.0 11,021.0
Murray D. Martin ................ 36,000 0.38% 47.53(1) Feb. 13, 2010 1,076.0 2,727.0
72,000 0.77% 27.66(2) Oct. 19, 2010 1,252.0 3,174.0
Matthew S. Kissner .............. 36,000 0.38% 47.53(1) Feb. 13, 2010 1,076.0 2,727.0
72,000 0.77% 27.66(2) Oct. 19, 2010 1,252.0 3,174.0
John N.D. Moody ................. 36,000 0.38% 47.53(1) Feb. 13, 2010 1,076.0 2,727.0
72,000 0.77% 27.66(2) Oct. 19, 2010 1,252.0 3,174.0
- ----------
(1) The exercise price for each option equals the market price of a share of
the company's common stock on the date of grant. The options become
exercisable in installments over a three-year period: one-third after the
first year, an additional one-third after the second year, and the
remaining one-third after the third year.
(2) The exercise price for each option equals the market price of a share of
the company's common stock on the date of grant. The options vest over a
four-year period, with one-sixth of the options vesting in 2002, one-third
in 2003, one-third in 2004, and the remaining one-sixth in 2005.
(3) The 5 and 10 percent growth rates, which are specified by the Securities
and Exchange Commission, illustrate that the potential future value of the
options to the Named Executive Officer is linked directly to the future
growth of the price of the company's common stock. Because the exercise
price for options granted equaled the market price of the common stock on
the date of grant, no gain to the Named Executive Officer is possible
without an increase in the stock price, which would benefit the company's
stockholders as a whole. The 5 and 10 percent growth rates are intended for
illustration only and are not intended to be predictive of future growth;
the actual value, if any, that may be realized by any Named Executive
Officer will depend on the market price of the common stock on the date of
exercise.
14
Shown in Table III below is information regarding the exercise of options in
2000 by the Named Executive Officers and information regarding their total
outstanding options as of December 31, 2000.
TABLE III
OPTIONS EXERCISED IN 2000 AND 2000 YEAR-END OPTION VALUES
NUMBER OF
SECURITIES UNDERLYING NET VALUE OF
SHARES UNEXERCISED OPTIONS UNEXERCISED IN-THE-MONEY
ACQUIRED NET VALUE AT YEAR-END (#)(1) OPTIONS AT YEAR-END ($)(2)
ON EXERCISE REALIZED -------------------------- ---------------------------
NAME (#) ($) EXERCISABLE UNEXERCISABLE EXERCISABLE UNEXERCISABLE
---------------------- ---------- -------- ----------- ------------- ----------- -------------
Michael J. Critelli ........ 46,410 1,003,628 270,857 546,667 4,224,233 8,281,250
Marc C. Breslawsky ......... 72,000 2,641,000 432,266 498,334 10,288,625 8,281,250
Murray D. Martin ........... 12,800 335,667 110,200 144,000 1,464,125 2,385,000
Matthew S. Kissner ......... 2,500 38,594 86,501 156,855 822,626 2,385,000
John N. D. Moody ........... 12,800 361,601 106,301 148,667 2,019,565 2,385,000
- ----------
(1) These columns show the aggregate totals of options granted during the
period 1991 through 2000. The number of shares subject to the options has
been adjusted to reflect the two-for-one stock splits effected in 1992 and
1997. All options granted prior to 1993 become exercisable in installments
over a three-year period, 25 percent after the first year, an additional 25
percent after the second year, and the remaining 50 percent after the third
year; and, with the exception of the October 2000 grant, the terms of which
are set forth in footnote 2 to Table II on page 14, options granted during
and after 1993 become exercisable one-third after the first year, an
additional one-third after the second year, and the remaining one-third
after the third year.
(2) These values are based on $33.125 per share, the market price of a share of
common stock as of December 31, 2000, net of exercise prices, which range
from $14.8107 to $65.7190 per share (adjusted to reflect the 1992 and 1997
stock splits). In all cases, the exercise price equaled the market price of
a share at the date of grant.
Table IV, which follows, shows detailed information regarding long-term
incentives (other than options) granted under the Key Employees' Incentive Plan
in 2000. Long-term incentives are contingent upon the attainment of one or more
specified performance objectives. Specified payments, if any, under the terms of
these incentives are paid only to the extent that the stated performance
objectives are achieved. In 2000, a committee of the board of directors,
consisting solely of all non-employee directors, granted Cash Incentive Units
("CIUs"), as long-term incentives. CIUs represent a defeasible right to receive
cash, the receipt and amount of which are contingent upon the extent to which
specified performance objectives are attained during the related three-year
period.
15
TABLE IV
2000 LONG-TERM INCENTIVE GRANTS
ESTIMATED FUTURE PAYOUTS
---------------------------------------------
PERFORMANCE OR OTHER THRESHOLD TARGET MAXIMUM
NUMBER OF PERIOD UNTIL --------- ------- --------
CASH INCENTIVE MATURATION OR CIU ($) CIU ($) CIU ($)
NAME UNITS (1) PAYOUT (1) (000) (000) (000)
- ----------------------- -------- ----------------- ----- ------- -------
Michael J. Critelli 700,000 December 31, 2002 5.3 700 1,400
Marc C. Breslawsky 625,000 December 31, 2002 4.7 625 1,250
Murray D. Martin 260,000 December 31, 2002 2.0 260 520
Matthew S. Kissner 260,000 December 31, 2002 2.0 260 520
John N. D. Moody 260,000 December 31, 2002 2.0 260 520
- ----------
(1) CIUs granted under the Key Employees' Incentive Plan ("KEIP") represent a
defeasible right to receive cash payments if certain earnings per share and
return on stockholders' equity performance criteria are achieved over the
three-year period ending December 31, 2002. CIUs that will mature on
December 31, 2002 will pay $0/CIU if the threshold performance levels are
not met. The CIUs will have a value of $.0075 to $2.00 per unit if the
threshold earnings per share and return on stockholders' equity performance
criteria are met or exceeded, depending on the actual magnitude of
achievement.
EXECUTIVE CONTRACTS
In October 2000, the company entered into an agreement with Marc C. Breslawsky.
The agreement provides for the payment of certain benefits to Mr. Breslawsky in
the event of Mr. Breslawsky's resignation from the company at its request,
including resignation as a result of Mr. Breslawsky's employment with Office
Systems in connection with the spin-off of that business. Under the agreement,
separation pay totaling $2,805,000 would be ratably paid to Mr. Breslawsky
commencing on his date of resignation and ending on March 31, 2004. During this
period, he would be entitled to continue his medical and dental benefits on the
same terms and conditions as he was provided them at the time of his
resignation. The agreement represents the entire commitment of the company to
pay Mr. Breslawsky separation pay, except that if there is a change of control
of the company prior to his termination, Mr. Breslawsky would be entitled to
certain severance rights under the company's Senior Executive Severance Policy,
which would be offset by payments made under the agreement.
Under the company's Key Employees' Incentive Plan ("KEIP") and pursuant to the
agreement, Mr. Breslawsky would receive a prorated Annual Incentive award based
on the number of months of completed service with the company during the year of
resignation and based on the company's and Mr. Breslawsky's performance rating.
In addition, Mr. Breslawsky's active participation in the Long-Term Incentive
Program would cease as of his resignation date and he would receive a payout of
the value of previously granted Cash Incentive Units based on his completed
service as of his resignation date and based on the achievement of certain
performance targets specified in the original CIU awards. If his resignation
occurs during the calendar year, the value of each of his CIUs would be prorated
based on his completed service during the year of resignation. The Annual
Incentive award and CIU values would be in lieu of any incentive pay to which
Mr. Breslawsky may otherwise be entitled under any plan, program or arrangement
of the company based on his termination of employment. The timing and form of
the payment of the Annual Incentive and CIU awards would be made in accordance
with provi-
16
sions applicable to all executives covered by these incentive arrangements. With
respect to perquisites, Mr. Breslawsky would be permitted to retain his
company-provided automobile and would continue to have access to
company-provided financial counseling services for 12 months following his
resignation. Both of these perquisites would be provided in a manner consistent
with the provision of such perquisites to other similarly situated former
executives.
In addition, the agreement provides for his waiver and release of claims against
the company and imposes on him restrictive covenants relating to
confidentiality, non-competition, non-solicitation of key employees,
non-solicitation of customers and non-disparagement of the company. If Mr.
Breslawsky breaches any of these covenants and fails to correct the violation
within 90 days, the company is entitled to cease the payment of benefits under
the agreement. If it is determined that Mr. Breslawsky breached the agreement,
he would be required to reimburse the company for the full value of separation
pay and other benefits provided to him under the agreement during the period of
his breach and to compensate the company for any actual economic damages
suffered by the company as a result of his breach.
In a letter dated October 27, 2000, the company explained to Mr. Breslawsky that
his benefits and rights under certain employee benefits plans and incentives
programs of the company in which he participated prior to the existence of the
agreement would be administered in accordance with the applicable provisions of
such plans and programs and in a manner consistent with the way the company
administered such plans and programs for similarly situated former employees.
In addition, the company provided Mr. Breslawsky with a letter dated October 27,
2000 in which it indicated that Mr. Breslawsky would be offered the position of
Chief Executive Officer if it established a new company comprised of the Office
Systems business and if that new company was spun off from the company in a
separate transaction. The letter also set forth the terms of Mr. Breslawsky's
proposed compensation, benefits and incentive package which would be subject to
approval of the board of directors of the newly spun-off company.
REPORT ON EXECUTIVE COMPENSATION
INTRODUCTION
The Executive Compensation Committee (the "Committee"), consisting of five
Independent Directors, is responsible for the company's executive compensation
policies and programs. The Committee recommends certain policies, programs and
specific actions regarding the compensation of the most highly compensated
executives (referred to as "Key Executives") to all of the Independent Directors
for final approval. This includes the compensation of the Named Executive
Officers presented in the preceding compensation tables (see Tables I through IV
on pages 13 to 16 above). For executives other than Key Executives (referred to
herein as "Executives"), the Committee establishes the compensation policies and
grants incentive awards and stock option grants.
The four main objectives of the executive compensation program are:
(1) To align compensation opportunities with stockholder interests;
(2) To provide compensation which is competitive when compared to various
markets in which the company competes for executive talent;
(3) To divide total compensation between annual and long-term components with a
significant long-term performance related component; and
(4) To place a significant portion of compensation at risk subject to
performance against objectives.
The Committee views stock options and other equity-related arrangements as key
elements to focus executives on increasing shareholder value. Beginning in 1997
the company implemented a Stock Ownership Policy, which requires Key Executives
to own a significant amount of company stock measured by a pre-established
multiple of their respective base salaries.
In 2000 the Committee reviewed material provided by the company's primary
executive compensation consulting firm and other such firms. Since the company
competes in a marketplace for executive talent which is broader than the group
of companies in the proxy peer group, the compensation program was compared to a
broad sample principally comprised of Fortune 500
17
companies. The Committee concluded that the company's total compensation program
continues to meet the objectives of the program.
ANNUAL COMPENSATION
BASE SALARY. In general, the company aligns base pay for Executives with the
competitive market median for base pay. The pay review considers level of
experience, individual performance compared with annually established financial
and non-financial unit and individual objectives, and competitive market salary
rates for similar positions.
ANNUAL INCENTIVE COMPENSATION ("ANNUAL INCENTIVES"). All Key Executives and
Executives are eligible for Annual Incentives for achieving challenging
financial, leadership and operational objectives that are established at the
beginning of each year. Annual Incentives are expressed as a percentage of base
salary ranging from 0% to a pre-established maximum target award. Less than the
target award is paid for performance falling between a threshold performance
level and the target. The target award is paid for meeting the pre-established
objectives and the maximum award is paid for exceptional performance. No amount
is paid for performance that falls below threshold expectations. To determine
Annual Incentive awards, the Committee performs a detailed review of the
company's, business unit's and the individual executive's performance for the
year against objectives established at the beginning of the fiscal year.
LONG-TERM INCENTIVES
The company currently utilizes two principal types of long-term incentives: Cash
Incentive Units ("CIUs") and stock options. The Committee uses these
performance-driven components to link executive compensation to longer term
internal company performance and to external market performance of the company's
stock price.
CASH INCENTIVE UNITS. CIUs are granted only to Key Executives. Their value is
based on the achievement of pre-established financial objectives over a
three-year period. Amounts are paid only to the extent that the pre-established
performance objectives are achieved. If the company's performance meets the
pre-established target objectives, Key Executives earn $1.00 for each CIU
granted. The value of CIUs is reduced proportionately to zero for performance
falling below a threshold earnings per share growth rate. Payment reaches a
maximum value of $2.00 for each CIU when the performance equals or exceeds the
maximum performance levels.
For the three-year performance period ending on December 31, 2000, the payout
for previously granted CIUs was $1.34375 per unit.
STOCK OPTIONS. Stock options are granted to Key Executives and Executives with
an exercise price equal to the market price of the stock on the date of grant.
The potential future value of stock options is dependent solely upon the future
increase in the price of the company's stock. Stock option award levels are
based on each executive's position level and performance as well as the
competitive level of option grants for comparably situated executives. Options
have a ten-year exercise period, and typically become exercisable in
installments during the first three years following their grant.
On October 20, 2000, the board of directors approved a special grant of stock
options. The October 20, 2000 grants were made in substitution of, and not in
addition to, grants that would otherwise have been made in 2001 and 2002 as part
of the Key Executives' and executives long-term incentive compensation. The
special grants were made to assist the company in retaining executive talent in
light of the current depressed stock price and the resultant negative impact on
the value of previously granted stock options. The terms of the October 20, 2000
awards provide that they will be forfeited if the employee terminates employment
before February 1, 2002, except in certain circumstances (e.g., retirement or
sale of a business). While the Committee and the board anticipate making
additional grants to certain executives in appropriate circumstances, it is
planned that no more stock options will be awarded than would otherwise have
been awarded under this program during the 2000-2002 period.
RESTRICTED STOCK. Annual grants of restricted stock are not presently part of
the company's executive compensation program. However, grants of restricted
stock may occur in the future as warranted by changing competitive conditions.
18
COMPENSATION OF THE
CHIEF EXECUTIVE OFFICER
The chief executive officer's compensation is based on the same compensation
objectives and policies applicable to all Key Executives, and includes base
salary, Annual Incentives, CIUs and stock option grants.
The Committee meets annually without the CEO and evaluates his performance
compared with previously established financial and non-financial goals. The
Committee reaches a consensus and recommends an appropriate compensation
adjustment to the Independent Directors for their approval. This meeting is an
executive session of Independent Directors only.
As of February 1, 2000, Mr. Critelli's annual base salary was increased from
$850,000 to $925,000, an 8.8 percent increase. The Committee recommended this
increase following review and discussion of competitive compensation data for
CEO positions, and recognition of Mr. Critelli's successful 1999 accomplishments
of various corporate objectives. Mr. Critelli's Annual Incentive payout for 2000
performance was $600,000. The payout was based on the company results from
continuing operations and for exceeding expectations in light of challenging
strategic objectives. In February 2000, Mr. Critelli was awarded 700,000 CIUs
that are subject to the attainment of cumulative earnings per share and return
on stockholder equity objectives to be measured over the three-year performance
period ending December 31, 2002. Mr. Critelli was also granted stock options in
February 2000 to purchase 150,000 shares of company common stock. These awards
were recommended by the Committee and approved by the Independent Directors
based on competitive award levels granted by comparator companies and the
assessment that Mr. Critelli had made, and continues to make, significant
contributions to the overall success of the company. On October 20, 2000 Mr.
Critelli was granted stock options to purchase 250,000 shares of company common
stock as part of the special grant described above. Since the plan limits the
annual maximum number of shares that may be granted to an employee to 400,000,
Mr. Critelli's October 20, 2000 grant was smaller than the total grants he would
normally have received in 2001 and 2002, and the balance of the options will be
granted to him in 2001.
DEDUCTIBILITY OF COMPENSATION UNDER
INTERNAL REVENUE CODE SECTION 162 (M)
Publicly traded corporations generally are not permitted to deduct compensation
in excess of $1 million paid to certain top executives unless the compensation
qualifies for an exception as "performance-based compensation." The company
believes it has complied, and in the future generally intends to comply with the
requirements for full deductibility wherever possible. The company will,
however, weigh the benefits of compliance with Section 162(m) against the
potential burdens of such compliance, and reserves the right to pay compensation
that may not be fully deductible if it determines that it is in the company's
best interest to do so. In this regard, it is the company's expectation that
compensation under applicable incentive programs described herein will normally
be performance-based compensation and thus qualify for deductibility under
Section 162(m).
The Executive Compensation Committee of the Board of Directors
Phyllis Shapiro Sewell, Chair
Linda G. Alvarado
William E. Butler
Colin G. Campbell
James H. Keyes
SEVERANCE AND CHANGE OF CONTROL ARRANGEMENTS
The incentive plans described above (see "Executive Officer Compensation"
beginning on page 12), the Pitney Bowes Severance Plan, and Senior Executive
Severance Policy provide for a period of continued income and continued benefit
under grants made pursuant to such incentive plans to employees who are
terminated by certain actions of the company. These provisions are also intended
to encourage all employees, including the Named Executive Officers, to continue
to carry out their duties in the event of the possibility of a Change of
Control. "Change of Control" is defined in the Severance Plan, Senior Executive
Severance Policy, and in the incentive plans as the acquisition of 20 percent or
more of the
19
company's common stock or 20 percent or more of the combined voting power of all
voting securities by an individual, entity or group, or a change of more than a
majority of the board other than by approval of the then-current board, or
approval by the stockholders of a reorganization, merger, or dissolution of the
company.
The Pitney Bowes Severance Plan dated December 12, 1988, as amended, provides
for the payment of severance to employees, including the Named Executive
Officers, whose employment with the company or any of its United States
subsidiaries is terminated under certain circumstances (exclusive of a Change of
Control). Severance will consist of a minimum of one week of pay for each full
year of service (a fraction thereof for a partial year of service), with a
minimum of two weeks' pay, and a maximum of two years' pay. The Severance Plan
also provides that employees (exclusive of executives covered under the Senior
Executive Severance Policy) whose employment is terminated or whose position,
authority, pay or benefits are diminished within two years after a Change of
Control will be entitled to severance pay on the basis of their position levels
and seniority.
The Senior Executive Severance Policy, originally adopted by the board of
directors in December, 1995, and amended and restated as of January 1, 2000,
provides for the payment of severance to certain senior executive employees,
including the Named Executive Officers, whose employment with the company is
terminated within two years after a Change of Control. The Senior Executive
Severance Policy provides that a covered employee whose employment is
terminated, whose position, authority, pay or benefits are diminished or who is
relocated within two years after a Change of Control, or who voluntarily
terminates employment during the 30-day period immediately following the first
anniversary of the date of the Change of Control, will be entitled to, among
other things, severance pay in an amount equal to a multiple of the sum of the
employee's annual base salary and highest Annual Incentive received in any of
the three years preceding termination, and the continuation of certain welfare
benefits for a period of time following termination of employment. The Policy
provides for a multiple of three for certain senior executive employees covered
by the Policy, including the named Executed Officers. The Policy provides for a
multiple of two for all other executives covered by the Policy.
The 1991 Stock Plan provides that, in the event of a Change of Control,
outstanding options granted under the plan to any employee will become
immediately and fully exercisable. The 1991 Stock Plan also provides that, in
the event of a Change of Control, other outstanding stock-based incentives
granted pursuant to the plan will become fully vested, with all performance
objectives deemed fully satisfied except for transfer restrictions, if any,
required for exempt treatment under Section 16 of the Securities Exchange Act of
1934, as amended, or any other applicable law.
Also, the KEIP provides that in the event of a Change of Control, Executives,
including the Named Executive Officers, will have a vested right to Annual
Incentives with respect to the year in which such Change of Control occurs and
to CIUs which are then outstanding (in amounts to be determined as specified in
the plan on the basis of relevant past performance of the individual executive,
of his or her division and of the company, as applicable). Such Annual
Incentives and CIU payments would be made shortly after the Change of Control,
discounted to present value at the prime rate then in effect.
If any of these benefits, either alone or together with any other payments or
benefits provided to covered senior executive employees, including a Named
Executive Officer, would constitute an "excess parachute payment" subject to the
20 percent excise tax under certain provisions of the Internal Revenue Code, the
Senior Executive Severance Policy provides that an additional payment would be
made to each affected covered employee so that such excise tax is reimbursed on
a net after-tax basis.
It is possible that no payments will ever be made pursuant to the foregoing;
therefore, it is not possible to estimate the amount of any payments that may
become due to any individual under the Senior Executive Severance Policy or
either of the incentive plans in the event of a Change of Control.
PENSION BENEFITS
Effective September 1,1997, the company revised the Pension Plan such that the
benefit payable under the Pension Plan is no longer a function solely
20
of years of service and final average earnings. Under the revised formula,
employees receive annual credits of a percentage of their earnings. The annual
percentage ranges from 2% to 10% plus an additional 2% to 6% over the social
security wage base and increases as the sum of age and years of service
increases. "Earnings" for purposes of the plan, means the average of the five
highest consecutive annual pay amounts during a participant's service with the
company.
In connection with the adoption of revisions to the Pension Plan, various
participants, including certain of the Named Executive Officers, will be
eligible for certain "grandfather" and transition provisions that are intended
to avoid undue impairment of any participant's pension as a result of the new
formula. Certain long-service participants may be entitled to receive their
benefit computed under the old formula, if greater than that computed under the
new formula.
The annual pension benefit to which each of the Named Executive Officers would
be entitled had he retired on December 31, 2000 (disregarding any limitation on
vesting) expressed as a life annuity beginning at age 65 is as follows: Mr.
Critelli: $612,213; Mr. Breslawsky: $544,761; Mr. Martin: $124,007; Mr. Kissner:
$22,877; and Mr. Moody: $436,802.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee functions pursuant to a charter that was last amended and
restated in October, 1999, a copy of which is included as Appendix A to this
Proxy Statement. As set forth in the charter, the role of the Committee is to
oversee the company's financial reporting process. The board of directors, in
its business judgment, has determined that all members of the Committee are
"independent," as required by applicable listing standards of the New York Stock
Exchange.
Management of the company is responsible for the preparation, presentation and
integrity of the company's financial statements, the company's accounting and
financial reporting principles and internal controls and procedures designed to
assure compliance with accounting standards and applicable laws and regulations.
The independent auditors are responsible for auditing the company's financial
statements and expressing an opinion as to their conformity with generally
accepted accounting principles.
In the performance of its oversight function, the Committee has considered and
discussed the audited financial statements with management and the independent
auditors. The Committee has also discussed with the independent auditors the
matters required to be discussed by Statement on Auditing Standards No. 61,
COMMUNICATION WITH AUDIT COMMITTEES, as currently in effect. Finally, the
Committee has received the written disclosures and the letter from the
independent auditors required by Independence Standards Board Standard No. 1,
INDEPENDENCE DISCUSSIONS WITH AUDIT COMMITTEES, as currently in effect, and
written confirmations from management with respect to information technology
consulting services relating to financial information systems design and
implementation services provided by the auditors, has considered whether the
provision of information technology consulting services relating to financial
information systems design and implementation and other non-audit services by
the independent auditors to the company is compatible with maintaining the
auditor's independence and has discussed with the auditors the auditors'
independence.
Based upon the review of information received and discussions as described in
this report, the Committee recommended to the board that the audited financial
statements be included in the Company's Annual Report on Form 10-K for the year
ended December 31, 2000 to be filed with the Securities and Exchange Commission.
The Audit Committee of the Board of Directors
Michael I. Roth, Chair
Ernie Green
Herbert L. Henkel
James H. Keyes
PROPOSAL 2: APPROVAL OF APPOINTMENT OF PITNEY BOWES' INDEPENDENT ACCOUNTANTS
The Audit Committee of the board has recommended, and the board has approved for
vote by stockholders, the continuation of Pricewaterhouse-
21
Coopers LLP as the independent accountants for Pitney Bowes for 2001.
PricewaterhouseCoopers LLP has served in this capacity continuously since 1934.
PricewaterhouseCoopers LLP has no direct or indirect financial interest in
Pitney Bowes or any of its subsidiaries.
AUDIT FEES
The aggregate fees billed by PricewaterhouseCoopers LLP for professional
services rendered for the audit of the company's annual financial statements for
the fiscal year ended December 31, 2000 and for the reviews of the financial
statements included in the company's Quarterly Reports on Form 10-Q for that
fiscal year were $2.2 million, of which $1.9 million was billed as of December
31, 2000.
FINANCIAL INFORMATION SYSTEMS DESIGN AND IMPLEMENTATION FEES
The aggregate fees billed by Pricewaterhouse-Coopers LLP for professional
services rendered for information technology services relating to financial
information systems design and implementation for the fiscal year ended December
31, 2000 were $9.1 million. These systems are components of the Enterprise-Wide
Resource planning (ERP) initiative.
ALL OTHER FEES
The aggregate fees billed by PricewaterhouseCoopers LLP for services rendered to
the company, other than the services described above for the fiscal year ended
December 31, 2000, were $26.2 million. These services primarily included
consulting and information technology services related to the design and
implementation of the non-financial system components of the ERP initiative, as
well as the related change management and business process re-engineering
activities. Other services included tax consulting, audits of the company's
employee benefit plans, and assistance in connection with various registration
statements.
THE BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR THE APPOINTMENT OF
PRICEWATERHOUSECOOPERS LLP AS THE COMPANY'S INDEPENDENT ACCOUNTANTS FOR 2001.
PROPOSAL 3: APPROVAL OF PERFORMANCE GOALS UNDER
THE KEY EMPLOYEES' INCENTIVE PLAN
Under Section 162(m) of the Internal Revenue Code of 1986 ("IRC"), the company
cannot deduct certain compensation in excess of $1 million paid to the Named
Executive Officers. However, certain performance-based compensation is not
subject to this limitation if the material terms of such compensation, including
the maximum amounts payable to any individual and the performance goals to be
used, are approved by stockholders.
In 1996, the board of directors adopted, and the stockholders approved, an
amendment to the Pitney Bowes Inc. Key Employees' Incentive Plan, as amended and
restated June 10, 1991 (the "KEIP"), which should satisfy the above requirements
for full deductibility of compensation paid under the KEIP. IRC regulations
require that the performance goals in a plan such as the KEIP be re-approved by
stockholders every five years.
If the performance goals under the KEIP are not approved by the stockholders,
the Cash Incentive Units granted under the KEIP on February 12, 2001 will be
void. The Executive Compensation Committee may then consider other terms for
incentive compensation awards.
THE KEIP. The KEIP is administered by a committee (the "Committee") of members
of the board of directors who are "disinterested persons" within the meaning of
Rule 16b-3 promulgated by the Securities and Exchange Commission under the
Securities Exchange Act of 1934, as amended and "outside directors" within the
meaning of Section 162(m) of the IRC. Key employees of the company are eligible
for grants under the KEIP in an aggregate amount equal to the "Incentive Fund"
amount for each calendar year. The "Incentive Fund" amount is determined by the
Executive Compensation Committee of the board of directors for each calendar
year prior to the end of the following year, and may not exceed (i) 4 1/2%
percent of the consolidated net income of the company and its consolidated
subsidiaries before provision for income taxes, as certified by the company's
independent public accountants, plus (ii) an additional amount equal to any
excess of the aggregate amount of the Incentive
22
Funds for the five preceding years over the aggregate amount of awards made for
such years.
The Committee determines the recipients of grants for the most highly
compensated executives under the KEIP, including the Named Executive Officers,
and the terms and amounts thereof, subject to the limits of the Incentive Fund.
Grants have generally taken the form of Performance Based Compensation
Incentives ("Annual Incentives") and Cash Incentive Units ("CIUs"). Annual
Incentives are annual cash payments which are paid based upon the achievement of
preestablished corporate and/or unit performance objectives. CIUs represent a
defeasible right to receive cash, the receipt and amount of which are contingent
upon the extent to which specified performance criteria are achieved during the
related three-year period.
PERFORMANCE GOALS UNDER THE KEIP. IRC Section 162(m) generally denies a
corporate tax deduction for annual compensation exceeding $1 million paid to the
chief executive officer or any of the four other most highly compensated
officers of a public corporation ("Covered Employees"). Certain types of
compensation, including compensation payable based upon the achievement of
objective performance criteria that are approved by the stockholders, are
generally excluded from this deduction limit. To permit the Committee to make
grants under the KEIP that qualify for the exclusion for performance-based
compensation, the KEIP was amended, with the approval of the stockholders in
1996. By approving the amendment, the stockholders approved, among other things,
the performance criteria on which grants to Covered Employees may be based and
the limit on the maximum amount payable to any individual Covered Employee for
any fiscal year pursuant to grants made under the KEIP for purposes of IRC
Section 162(m).
It should be noted that the Committee has the authority to make grants under the
KEIP that will not qualify as performance-based compensation for purposes of IRC
Section 162(m). In the event of a Change in Control (as defined in the KEIP and
as discussed under Severance and Change of Control Arrangements beginning on
page 19), grants that would otherwise so qualify may result in the payment of
compensation that is not qualified under IRC Section 162(m).
As amended as of February 2001, the KEIP provides for grants to participants who
are designated by the Committee prior to the making of a grant thereunder who
are, or are expected to be as of the time that taxable income will be realized
with respect to the grant, Covered Employees. Such grants may be in the form of
Annual Incentives, CIUs or any other form of grant permitted under the KEIP, and
will be made subject to the achievement of one or more preestablished
Performance Goals, in accordance with procedures to be established by the
Committee from time to time. The Committee does not have the discretion to waive
or amend such Performance Goals or to increase the amount payable pursuant to
such grants after the Performance Goals have been established, but it has the
discretion to reduce the amount that would otherwise be payable.
"Performance Goals" under the KEIP as amended are one or more objective
performance goals, established by the Committee at the time a grant is made,
relating to the attainment of targets for one or any combination of the
following criteria: operating income, revenues, return on stockholder equity,
stock price, return on operating assets, earnings per share, achievement of cost
control, or free cash flow of the company or such subsidiary, division or
department of the company for or within which the participant is primarily
employed. Performance Goals also may consist of attainment of specified levels
of company performance based upon one or more of the criteria described above
relative to prior periods or the performance of other corporations. Performance
Goals are set by the Committee within the time period prescribed by IRC Section
162(m). The maximum amount payable to a Covered Employee for any fiscal year of
the company pursuant to grants made under the KEIP is $5,000,000.
In addition, under the KEIP as amended, the Committee may from time to time
establish procedures pursuant to which Covered Employees will be permitted or
required to defer receipt of amounts payable under grants made under the KEIP.
The tax code requires that stockholders affirm the performance goals under the
KEIP every five years. Proposal 3 seeks stockholder approval of the performance
goals as amended.
THE BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR PROPOSAL 3.
23
PROPOSAL 4: CONSIDERATION OF A STOCKHOLDER PROPOSAL
The American Federation of State, County and Municipal Employees (AFSCME)
Pension Plan, whose address is 1625 L Street, N.W., Washington, D.C. 20036, the
beneficial owner, as of November 22, 2000, of 3,300 shares of common stock, has
notified the company in writing that it will introduce the resolution which
appears below at the annual meeting. The resolution and related statement are
followed by the directors' recommendation against the resolution and an
explanation of the directors' opposition.
"RESOLVED, that the stockholders of Pitney Bowes Inc. (`Pitney Bowes' or
the `Company') request the Board of Directors to redeem the preference share
purchase rights distributed on December 11, 1995, unless such distribution is
approved by the affirmative vote of stockholders, to be held as soon as may be
practicable."
SUPPORTING STATEMENT
As of November 16, 2000, Pitney Bowes' share price stood at $28.9375, a drop of
46% since its 52-week high of $53.75. On October 5, 2000, the Company announced
that it was lowering its 2000 earnings per share estimate to $2.44-$2.48 per
share, as compared to the consensus estimate of $2.58 per share. The Company's
challenges are particularly acute in the Office Solutions Segment, where pricing
pressure in the highly competitive copier and facsimile markets caused operating
profit for the segment to decline 23 percent in the third quarter of 2000
despite an increase in revenue.
We believe this is an appropriate time for our Board of Directors to begin to
eliminate management-entrenching corporate governance structures, particularly
the Company's poison pill. The Board of Directors created the Company's current
poison pill rights plan in December of 1995 with the distribution of Preference
Share Purchase Rights to common stockholders. This plan replaced a similar one
which was set to expire in February 1996.
We do not share the Board's view that our Company should have put two separate
poison pill rights plans into effect without stockholder approval. We believe
the terms of the rights are designed to discourage or thwart an unwanted
takeover of our Company. While management and the Board of Directors should have
appropriate tools to ensure that all shareholders benefit from any proposal to
buy the Company, we do not believe that the future possibility of an unsolicited
bid justifies the unilateral implementation of such a poison pill type device.
Rights plans like ours have become increasingly unpopular in recent years. In
2000, a majority of stockholders at seventeen companies, including Great Lakes
Chemical, Quaker Oats, Dun & Bradstreet, and WorldCom, voted in favor of
stockholder proposals asking management to redeem or repeal poison pills.
The effect of poison pill rights plans on the trading value of companies' stock
has been the subject of extensive research. A 1986 study by the Office of the
Chief Economist of the U.S. Securities and Exchange Commission on the economics
of rights plans states that "The stock-returns evidence suggests that the effect
of poison pills to deter prospective hostile takeover bids outweighs the
beneficial effects that might come from increased bargaining leverage of the
target management." A 1992 study by Professor John Pound of Harvard University's
Corporate Research Project and Lilli A. Gordon of the Gordon Group found a
correlation between high corporate performance and the absence of poison pills.
Given the undeniably undemocratic way in which the share rights have been
assigned and maintained we believe these rights should either be redeemed or
voted on by shareholders.
We urge shareholders to vote for this resolution!
THE BOARD OF DIRECTORS RECOMMENDS A VOTE AGAINST THIS PROPOSAL
DIRECTORS' STATEMENT IN OPPOSITION
The board of directors unanimously recommends a vote AGAINST this proposal
because the board believes that company's Rights Plan is an important tool to
enable your board to maximize stockholder value in the event of a proposed
acquisition of control of the company and protect the company and its
stockholders from unfair and coercive takeover tactics. Similar plans have been
adopted by over 2200 companies, including nearly 60% of the Standard & Poor's
500.
24
The Rights Plan is intended to encourage potential acquirers to negotiate
directly with the board. The company believes the board to be in the best
position to negotiate on behalf of all stockholders, evaluate the adequacy of
any potential offer and seek a higher price if there is to be a sale of the
company. Further, the Rights Plan gives the company and its stockholders more
time to make decisions respecting a sale of control and more power to negotiate
effectively. Thus, the Rights Plan strengthens the ability of the board, ten of
whose twelve members are outside directors, to fulfill its duties under Delaware
law. Without the protection of the Rights Plan, the board would lose important
bargaining power in negotiating a transaction with a potential acquirer or
pursuing a potentially superior alternative.
Further, the Rights Plan deters coercive takeover tactics and self-dealing
transactions, such as partial or two-tiered tender offers and "creeping" stock
accumulation programs, that may not be in the best interests of the company and
its stockholders. The Rights Plan is not intended to, and will not, interfere
with negotiated transactions. If the board determines that a proposal is fair
and in the best interest of the company and its stockholders, the Rights Plan
allows the board to approve the proposal and redeem the rights. While the Rights
Plan can enhance the board's ability to negotiate favorable terms with a
proponent of an unfriendly or unsolicited proposal, it does not preclude
takeover offers. However, to redeem the rights now in the absence of a proposal
would leave the company's stockholders unprotected in the event of an
unsolicited, and potentially coercive and unfair, takeover offer.
Finally, there is strong empirical evidence that the Rights Plan better
positions the board to negotiate the most attractive and fair price for all
stockholders in the event there is a bid to acquire the company. A 1997 study
prepared by Georgeson and Company Inc. estimates that during the period from
1992 to 1996 companies with rights plans received $13 billion in additional
takeover premiums and stockholders of companies without rights plans gave up
$14.5 billion. A 1997 study prepared by JP Morgan found that during the period
from 1993 to mid-1997 the median takeover premium paid for firms with a rights
plan was nearly 10% higher than for companies that did not have one. Many
companies with rights plans have received unsolicited takeover proposals and
have redeemed their rights after their board of directors concluded that the
offer, as negotiated by such board of directors, adequately reflected the
intrinsic value of the company and was fair and equitable to all stockholders.
The board believes that the continued existence of the Rights Plan is in the
best interest of the company and its stockholders. The board believes that a
decision to redeem the rights should be made only in the context of a specific
acquisition proposal.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE AGAINST THIS PROPOSAL
ADDITIONAL INFORMATION
SOLICITATION OF PROXIES
In addition to the use of the mails, proxies may be solicited by the directors,
officers, and employees of the company without additional compensation by
personal interview, by telephone, or by telegram. Arrangements may also be made
with brokerage firms and other custodians, nominees, and fiduciaries for the
forwarding of solicitation material to the beneficial owners of Pitney Bowes
common and $2.12 preference stock held of record, and the company will reimburse
such brokers, custodians, nominees, and fiduciaries for reasonable out-of-pocket
expenses incurred. The company has retained Georgeson & Company Inc. to aid in
the solicitation of proxies. The anticipated fee of such firm is $8,500 plus
out-of-pocket costs and expenses. The cost of solicitation will be borne
entirely by Pitney Bowes.
OTHER MATTERS
Management knows of no other matters which may be presented for consideration at
the meeting. However, if any other matters properly come before the meeting, it
is the intention of the individuals named in the enclosed proxy to vote in
accordance with their judgment.
By order of the board of directors.
Amy C. Corn
Corporate Secretary
25
APPENDIX A
AUDIT COMMITTEE
The Audit Committee will be composed of not less than four members of the Board
of Directors. They will be selected by the Board, taking into account prior
experience in matters to be considered by the committee and their individual
independence and objectivity.
All of the committee members will be directors independent of management and
free from any relationship that, in the opinion of the Board of Directors, would
interfere with the exercise of independent judgement as a committee member.
The Audit Committee shall have the responsibility to oversee the financial
reporting standards and practices of the Company, to review and monitor the
process of assessing the adequacy of the Company's internal financial controls
and to assure compliance with the policies and objectives established by the
Board of Directors. To further the foregoing, the Audit Committee shall perform
the following:
1. Recommend to the Board of Directors, for approval by the stockholders, the
appointment of the principal firm of the independent public accountants
("External Auditors") to examine the consolidated financial statements of
the Company.
2. Review periodically (at least annually) with the External Auditors the
scope and cost of proposed or planned audit and non-audit services. The
Committee shall have the right and authority to conduct an investigation
into any matter and to retain outside counsel or other professional
services to do so.
3. Review with the External Auditors and the General Auditor the results of
their audits and any resulting recommendations. The Committee also shall
monitor the status of management's actions for implementing the
recommendations.
4. Review periodically (at least annually) with the General Auditor, and
approve, the internal audit organization and the objectives and scope of
internal audit examinations.
5. Review with management and the External Auditors, the Company's Annual
Report to Stockholders and satisfy itself that it has received all
appropriate information and explanations, including all legal and
regulatory matters that may have a material effect on the Company's
financial statements, policies and programs.
6. Review and approve the Company's Annual Report on Form 10-K.
7. Review with management any changes in accounting principles significantly
affecting the Company.
8. Inquire about the existence and substance of any significant accounting
accruals, reserves, or other estimates made by management having a material
impact on the financial statements.
9. Review with management the results of the annual Conflict of Interest and
Foreign Corrupt Practices Act assessment.
10. Review periodically (at least annually) the policies and procedures for
regular reviews of officers' expenses, including any use of corporate
assets, and, if appropriate, review a summary of expenses for the period.
11. Submit any reports and recommendations to the Board of Directors.
12. Review and recommend to the Governance Committee for approval the Audit
Committee charter.
13. Review and approve the appointment of the General Auditor who reports
directly to the Audit Committee and the Chairman and Chief Executive
Officer and administratively to the Chief Financial Officer.
In performance of its duties and responsibilities, members of the Audit
Committee shall have direct access to the External Auditors and the General
Auditor, each of whom shall also have direct access to members of the Audit
Committee.
26
STAMFORD FACILITIES
1 MAIN PLANT WALTER H. WHEELER JR. DR.
2 BARRY PLACE 23 BARRY PLACE
3 WORLD HEADQUARTERS 1 ELMCROFT RD.
[MAP OF STAMFORD FACILITIES]
DIRECTIONS:
NORTHBOUND ON I-95
Please take Exit 7 (Greenwich Avenue) and proceed through the first intersection
to next traffic light, where you should turn right onto Washington Boulevard.
Continue 1/2 mile to stop sign. Turn left onto South Pacific Street and take
immediate right onto Dyke Lane. At the end of Dyke Lane, turn left onto Elmcroft
Road. Please park where indicated.
SOUTHBOUND ON I-95
Please take Exit 7 (Atlantic Street) and stay in the middle lane. At the third
traffic light, turn left onto Washington Boulevard. Continue 1/2 mile to stop
sign. Turn left onto South Pacific Street and take immediate right onto Dyke
Lane. At the end of Dyke Lane, turn left onto Elmcroft Road. Please park where
indicated.
FROM THE MERRITT PARKWAY
Please take Exit 34 (Long Ridge Road). Turn south onto Long Ridge Road. Follow
Long Ridge Road for approximately 2 miles to Cold Spring Road and turn right
onto Cold Spring Road. Bear left onto Washington Boulevard and follow to the end
(approximately 2 miles under railroad and I-95). At stop sign make a left turn
onto South Pacific Street and take an immediate right onto Dyke Lane. At the end
of Dyke Lane, turn left onto Elmcroft Road. Please park where indicated.
PROXY SOLICITED ON BEHALF OF PITNEY BOWES BOARD OF DIRECTORS
DIRECTION TO MERRILL LYNCH TRUST COMPANY, TRUSTEE
ANNUAL MEETING OF STOCKHOLDERS MAY 14, 2001
P Michael J. Critelli, Bruce P. Nolop, Amy C. Corn, or any of them, with
power of substitution, are hereby appointed proxies of the undersigned
R to vote all common stock and $2.12 convertible preference stock of
Pitney Bowes Inc. owned by the undersigned at the annual meeting of
O stockholders to be held in Stamford, Connecticut, on May 14, 2001,
including any continuation of the meeting caused by any adjournment,
X or any postponement of the meeting, upon such business as may properly
come before the meeting, including the items as specified on the
Y reverse side.
The undersigned, if a participant in the Pitney Bowes Inc. Deferred
Investment Plan (the "Plan"), directs Merrill Lynch Trust Company,
Trustee, to vote all Pitney Bowes common stock allocated to his or her
account, as indicated on the reverse side, at the annual meeting of
stockholders to be held in Stamford, Connecticut, on May 14, 2001,
including any continuation of the meeting caused by any adjournment,
or any postponement of the meeting, upon such business as may properly
come before the meeting, including items as specified on the reverse
side.
All shares of $2.12 convertible preference stock and common stock
registered in your name, held for your benefit in the dividend
reinvestment plan and/or held for your benefit in the Deferred
Investment Plan are shown on this card. The shares represented hereby
will be voted in accordance with the directions given by the
stockholder. If a properly signed proxy is returned without choices
marked, and if not otherwise directed, the shares represented by this
proxy registered in your name and/or held for your benefit in the
dividend reinvestment plan will be voted FOR Items 1, 2 and 3 and
AGAINST Item 4. If a properly signed direction card regarding Deferred
Investment Plan shares is returned without choices marked, and if not
otherwise directed, the shares represented by the voting direction
card will be voted, with respect to Items 1 through 4, in the same
proportion indicated by the voting instructions given by participants
in the Plan.
In their discretion, the Proxies and/or the Trustee, as the case may
be, are authorized to vote upon such other business as may properly
come before the meeting, including any continuation of the meeting
caused by any adjournment, or any postponement of the meeting.
Please mark, date and sign, and return promptly this proxy in the
enclosed envelope, which requires no postage if mailed in the U.S.A.,
or vote via telephone or Internet as described below.
-----------
SEE REVERSE
SIDE
-----------
(Continued, and to be signed, on the other side)
- --------------------------------------------------------------------------------
^ FOLD AND DETACH HERE ^
[PITNEY BOWES LOGO]
YOUR VOTE IS IMPORTANT!
You can vote in one of three ways:
1. Log on the Internet and go to the web site http://www.eproxyvote.com/pbi
2. Call toll free 1-877-PRX-VOTE (1-877-779-8683) from the U.S. and Canada or
dial 201-536-8073 from other countries on a Touch Tone telephone.
3. Mark, sign and date your proxy card and return it promptly in the enclosed
envelope.
[X] Please mark your | 3509
votes as in this |
example. -------
This proxy when properly executed will be voted in the manner directed
herein. If no direction is made, this proxy will be voted FOR the election of
directors and FOR Items 2 and 3 and AGAINST Item 4.
- --------------------------------------------------------------------------------
Directors Recommend a Vote FOR Items 1, 2 and 3 and AGAINST Item 4.
- --------------------------------------------------------------------------------
FOR WITHHELD
1. Election of [_] [_] Nominees:
Directors 01. Linda G. Alvarado
02. Ernie Green
03. John S. McFarlane
(Write a nominee's name on the space provided below to withhold authority to
vote for that individual nominee.)
Item 2--Appointment of FOR AGAINST ABSTAIN
PricewaterhouseCoopers
LLP as independent [_] [_] [_]
accountants for 2001.
Item 3--Approval of [_] [_] [_]
Performance Goals under
the Key Employees'
Incentive Plan.
Item 4--Stockholder [_] [_] [_]
Proposal relating to the
Stockholder Rights Plan.
SPECIAL ACTION
Discontinue Annual Report [_]
Mailing for this Account
Note: Please sign exactly as name appears hereon. Joint owners should each sign.
When signing as attorney, executor, administrator, trustee or guardian, please
give full title as such.
- --------------------------------------------------------------------------------
- --------------------------------------------------------------------------------
SIGNATURE (S) DATE
^ FOLD AND DETACH HERE ^
PITNEY BOWES INC.
Dear Stockholder:
Pitney Bowes Inc. encourages you to take advantage of new and convenient
ways by which you can vote your shares. You can vote your shares electronically
through the Internet or the telephone. This eliminates the need to return the
proxy card.
To vote your shares electronically you must use the control number printed
in the box above, just below the perforation. The series of numbers that appear
in the box above must be used to access the system.
1. To vote over the Internet:
o Log on to the Internet and go to the web site
http://www.eproxyvote.com/pbi
2. To vote over the telephone 24 hours a day, 7 days a week:
o On a touch-tone telephone call 1-877-PRX-VOTE (1-877-779-8683)
from the U.S. and Canada.
o Outside the U.S. and Canada call 201-536-8073.
Your telephone or Internet vote authorizes the named proxies in the same
manner as if you marked, signed, dated and returned the proxy card.
If you choose to vote your shares via telephone or Internet, there is no
need for you to mail back your proxy card.
YOUR VOTE IS IMPORTANT. THANK YOU FOR VOTING.