SCHEDULE 14A (RULE 14a-101) INFORMATION REQUIRED IN PROXY STATEMENT SCHEDULE 14A INFORMATION PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE SECURITIES EXCHANGE ACT OF 1934 (AMENDMENT NO. ) Filed by the registrant [X] Filed by a party other than the registrant [ ] Check the appropriate box: [ ] Preliminary proxy statement. [ ] Confidential, for use of the Commission only (as permitted by Rule 14a-6(e)(2)). [X] Definitive proxy statement. [ ] Definitive additional materials. [ ] Soliciting material pursuant to Rule 14a-11(c) or Rule 14a-12. Federal Screw Works - -------------------------------------------------------------------------------- (Name of Registrant as Specified in Its Charter) Federal Screw Works - -------------------------------------------------------------------------------- (Name of Person(s) Filing Proxy Statement if Other Than the Registrant) Payment of filing fee (check the appropriate box): [X] No fee required. [ ] Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. (1) Title of each class of securities to which transaction applies: - -------------------------------------------------------------------------------- (2) Aggregate number of securities to which transaction applies: - -------------------------------------------------------------------------------- (3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): - -------------------------------------------------------------------------------- (4) Proposed maximum aggregate value of transaction: - -------------------------------------------------------------------------------- (5) Total fee paid: - -------------------------------------------------------------------------------- [ ] Fee paid previously with preliminary materials. - -------------------------------------------------------------------------------- [ ] Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or schedule and the date of its filing. (1) Amount Previously Paid: - -------------------------------------------------------------------------------- (2) Form, Schedule or Registration Statement No.: - -------------------------------------------------------------------------------- (3) Filing Party: - -------------------------------------------------------------------------------- (4) Date Filed: - -------------------------------------------------------------------------------- FEDERAL SCREW WORKS NOTICE OF ANNUAL MEETING OF SHAREHOLDERS To the Shareholders: Notice is Hereby Given, that the Annual Meeting of Shareholders of FEDERAL SCREW WORKS, a Michigan corporation, will be held at the offices of the Company, 20229 Nine Mile Road, St. Clair Shores, Michigan 48080, on THURSDAY, OCTOBER 23, 2003 at 10:00 a.m. (Detroit time), for the following purposes: 1. To elect two directors for a term of three years and until their successors shall be duly elected and qualified. 2. To transact such other business as may properly come before the meeting or any adjournment thereof. Shareholders of record at the close of business September 2, 2003 are entitled to notice of and to vote with respect to this solicitation. By Order of the Board of Directors, FEDERAL SCREW WORKS W. T. ZurSchmiede, Jr., Secretary Principal executive office: 20229 Nine Mile Road St. Clair Shores, Michigan 48080-1775 September 23, 2003 PLEASE FILL IN, SIGN AND MAIL PROMPTLY THE ACCOMPANYING PROXY, WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING. PROXY STATEMENT FOR ANNUAL MEETING OF SHAREHOLDERS This statement is furnished in connection with the solicitation of Proxies being made by the Board of Directors of Federal Screw Works (hereinafter designated the "Company"), to be used at the Annual Meeting of Shareholders of the Company to be held on THURSDAY, OCTOBER 23, 2003 and at any adjournment or adjournments of the meeting, for the purposes set forth in the accompanying Notice of Annual Meeting of Shareholders. The meeting will be held at the principal executive offices of the Company, 20229 Nine Mile Road, St. Clair Shores, Michigan 48080-1775. The Company has only one class of securities, consisting at the close of business on September 2, 2003 of 1,450,465 issued and outstanding shares of common stock of the par value of $1.00 per share. Each of the 1,450,465 shares is entitled to one vote at the Shareholders' meeting. Although the common stock transfer books will not be closed, only Shareholders of record as of the close of business on September 2, 2003 are entitled to receive notice of and to vote with respect to this solicitation. The proxy statement and form of proxy were first sent or given to security holders on or about September 23, 2003. Shares cannot be voted at the meeting unless the Shareholder is present or represented by proxy. Execution and return of a Proxy will not in any way affect a Shareholder's right to attend the meeting and to vote in person, and a Shareholder giving a Proxy has the power to revoke it at any time before it is exercised. Properly executed Proxies in the accompanying form, received before the close of business October 22, 2003, and not previously revoked, will be voted at the meeting, or any adjournment of the meeting, as specified in the meeting. ELECTION OF DIRECTORS The Company's Articles of Incorporation and Bylaws provide that the number of Directors, as determined from time to time by the Board of Directors, may be increased or decreased, but may not be less than three. The Board of Directors has fixed the number of Directors at seven. The Board of Directors is divided into three classes, two classes of two directors each and one class of three directors. At the 2003 Annual Meeting two Directors will be elected for a three-year term, and in each case until their successors are elected and qualified. The nominees are two present Directors of the Company whose terms expire at the meeting. Other Directors whose terms have not expired will continue in office in accordance with their previous elections. The favorable vote of at least two-thirds ( 2/3) of the issued and outstanding shares of common stock will be required to elect Directors. Votes cast are counted by two Inspectors of Election, one of which is a representative of EquiServe Trust Company, the Company's Stock Transfer Agent. Management has nominated for election the persons named in the following table, which sets forth certain information about each of the nominees and each Director whose term will continue after the Annual Meeting. If no specific instructions are given and a Proxy is properly given, the persons named in the enclosed form of Proxy will vote such Proxy for the election of the nominees described in the following table. Although management does not contemplate that any of the nominees will be unable to serve, in the event that any nominee is unable to serve as Director at the date of the Annual Meeting, the Proxy will be voted for any other nominee who may be designated by the present Board of Directors, or the Board of Directors may appropriately reduce the number of Directors to be elected and to comprise the Board. The names of such nominees, and of the 1 Directors who will continue as such for their respective terms, their principal occupations and the year in which each first became a member of the Board of Directors of the Company are as follows: <Table> <Caption> TERM DIRECTOR NAME AND PRINCIPAL OCCUPATION EXPIRES SINCE ----------------------------- ------- -------- Nominees standing for election to term expiring in 2006: Hugh G. Harness* Business Consultant. President of the Company, 1985 through Jan. 1994. Executive Vice President, 1982 to 1985; Senior Vice President--Corporate Development, 1976 to 1982; Vice President--Corporate Development, 1975 to 1976, all of the Company. Member of Harness, Dickey and Pierce law firm, patent counsel to the Company, 1954 to 1975. Age 72.......................... 2003 1965 Thomas ZurSchmiede* President & Chief Executive Officer in 2002; President of the Company 1994 to 2002; Vice President--Big Rapids Division, 1988-1994; Vice President--Corporate Development, 1984-1988; Director of Corporate Development, 1983 to 1984, all of the Company. Age 52..................................................... 2003 1984 Directors continuing in office for their respective terms: Dr. Thomas W. Butler, Jr.+ President, Thomas W. Butler & Associates, Inc., business consultants. Vice President, The Genlyte Group, 1985 to 1987, manufacturer of lighting systems. Dean, School of Engineering and Computer Science, Oakland University, Rochester, Michigan, 1984 to 1985. Vice President, Engineering and Research, AMF Inc., manufacturers of leisure and industrial products, 1974 to 1984. Age 80........................................ 2005 1978 Frank S. Galgan+ President, Beier Howlett, P.C., Bloomfield Hills, MI; member of the law firm since 1992; member, Freud, Markus, Slavin & Galgan, P.C., general counsel to the Company, 1973-1992. Age 62............................. 2004 2001 F. D. Tennent+ Business Consultant. Senior Vice President--Finance & Secretary of the Company, 1976 to 1986. Treasurer, 1983 to 1986; Vice President--Finance & Secretary-Treasurer of the Company, 1969 to 1976. Age 77................... 2004 1978 Robert F. ZurSchmiede* Executive Vice President & Chief Operating Officer in 2002; Vice President--Traverse City Division in 1999 and Romulus Division of the Company 1986 to 2002; Vice President and General Manager of the Romulus Division, 1984 to 1986; Assistant General Manager of the Romulus Division, 1983 to 1984; Assistant Manufacturing Manager, Romulus Division, 1982 to 1983, all of the Company. Age 50........................................ 2005 1984 W. T. ZurSchmiede, Jr.* Chairman of the Board, Chief Financial Officer & Secretary in October 2002; Chairman of the Board & Chief Executive Officer of the Company 1978 to 2002; Chief Financial Officer, Secretary and Treasurer, 1988 to 2002; President and Chief Executive Officer of the Company, 1970 to 1978. Age 77.......................... 2004 1959 </Table> * Member of Executive Committee of the Company's Board of Directors. + Member of Audit Committee of the Company's Board of Directors. 2 DIRECTOR'S REMUNERATION AND COMMITTEES OF THE BOARD Directors who are also employees of the Company receive no compensation in addition to their salaries and benefits received as employees. Directors who are not employees of the Company are paid a retainer fee of $8,750 quarterly for all services as a Director. In addition, the Chairman and Vice Chairman of the Audit Committee receive $5,250 quarterly and members receive $2,000 quarterly. The Chairman and Vice Chairman of the Compensation Committee receive $1,000 quarterly, and members receive $500 quarterly. The Company has entered into an agreement with each Director under which the Company confirms to the Director the indemnification provided for Directors under the Michigan Business Corporation Act. These agreements also require the Company to secure its indemnification obligations by bank letters of credit, trusts or other arrangements. To attract, retain and motivate service on the Company's Board of Directors, the Company has a retirement plan for Directors who are not also employees of the Company. A Director who has served at least five years on the Board of Directors is entitled to a retirement benefit beginning as of the first day of the fiscal quarter following the date of termination of his or her directorship. The benefit will be paid quarterly for a period of time equal to the years of Board service of the Director, but not to exceed fifteen years (ten years if the recipient is not the Director or his spouse). Each payment will be in the amount of the quarterly base retainer fee being paid to the Director at the time of his or her termination as a Director or $4,500, whichever is greater. Directors who are former employees of the Company but who have at least one year of service on the Board as a non-employee of the Company will be entitled to the same benefits as if all of their Board service had been as a non-employee. The plan is funded pursuant to the terms of a so-called Rabbi trust created September 13, 1995. The trust is irrevocable, but in the event all benefits payable under the plan have been paid, all amounts remaining in the trust would be returned to the Company. In the event of the insolvency (as defined in the trust agreement) of the Company, all amounts held in trust would be subject to the claims of the Company's creditors. During the fiscal year ended June 30, 2003, the Board of Directors held six meetings. The Company has standing Audit, Compensation, and Finance Committees, but does not have a standing Nominating Committee or any Committee performing similar functions. The Audit Committee is composed of the following independent directors: Messrs. Tennent (Chairman), Butler and Galgan (Vice Chairman). The Audit Committee held five meetings during the year. The Audit Committee is directly responsible for the appointment, compensation, and oversight of the independent public accountants, reviews the scope of the Company's annual audit and the findings of the independent public accountants upon completion of the annual audit, reviews the independence of the public accountants and considers the range of their audit and non audit fees, pre-approves all audit and non audit services, reviews with the independent public accountants and with appropriate corporate personnel the adequacy of internal procedures, controls and monitors the Company's policies on management integrity, and is responsible for the resolution of any disagreement between management and the auditors regarding financial reporting. The Finance Committee, comprising Messrs. ZurSchmiede, Jr. (Chairman), Thomas ZurSchmiede, Harness and Tennent, held two meetings during the year. The Finance Committee studies and makes recommendations to the Board concerning fundamental financial policies of the Company with particular attention to the incurrence of material corporate debt and material capital expenditures. The Compensation Committee, composed of independent directors, comprising Messrs. Tennent (Chairman), Butler and Galgan (Vice Chairman) held three meetings during the year. The Committee approves and recommends the compensation of all officers, including bonuses, and is responsible for the continuing study of officer compensation, so that the Company may remain competitive in that regard. 3 COMPENSATION COMMITTEE REPORT The Compensation Committee of the Board of Directors ("the Committee") is composed of three non-employee independent directors. A primary responsibility of the Committee is to monitor the Company's officer compensation policies and programs. The Committee approves and recommends to the full Board the compensation of all officers, the allocation of any cash bonus fund among officers and the criteria applicable to the accrual of the cash bonus fund. The Committee is responsible for the continuing study of officer compensation generally, so that the Company may remain competitive in that regard, and in doing so engages and consults outside compensation specialists. OFFICER COMPENSATION POLICY The compensation of the officers of the Company is based on the Company's performance and each officer's contribution to the operational success of the Company as a whole, particularly in view of the very demanding conditions in the automotive industry. Based on the Company's operating results, and following an ongoing study of officer compensation in general, and the Company's officer compensation in particular, as such compensation relates to the Company's overall performance and the performance of the Company's stock, the Compensation Committee approved a five percent increase in base salary to each officer named in the Summary Compensation Table on page 6 of this proxy statement, which increase was subsequently implemented by the Board of Directors effective February 1, 2003. The Compensation Committee will continue its evaluation of each officer's performance under the Company's highly competitive circumstances, as well as the Company's performance, including improving production efficiencies with an emphasis on quality and parts requiring high technology. While the Compensation Committee takes into consideration the factors mentioned above, the Committee relies to a large degree upon subjective standards and evaluations, such as an officer's specific responsibilities, experience and effectiveness, to determine officer compensation. During fiscal 1998 the Compensation Committee and the Board of Directors made exhaustive and detailed studies, with its actuaries and consultants, of the possibility of installing a Supplemental Executive Retirement Plan (SERP) to replace cash payments made to those employees who are not able to participate fully, due to certain Internal Revenue Service regulations, in the Company's long standing Salaried Employees Pension Plan, a defined benefit program. The studies resulted in the Compensation Committee recommending to the Board of Directors, and the Board subsequently adopting, a new SERP effective as of July 1, 1998, which SERP is further discussed in this proxy statement on page 10. The Compensation Committee will continue to emphasize the Company's long-term performance and increases in shareholder value, will support a bonus incentive program based on the financial performance of the Company, and will offer meaningful and competitive retirement and supplemental benefits that are consistent with the Company's objective of rewarding and retaining key employees. The Cash Bonus Plan described in footnote (1) to the Summary Compensation Table on page 6 was adopted in 1989, amended in 2002, and is similar to a plan in place for many years prior to 1989. Bonuses awarded under the Plan are discretionary. The Plan is structured in such a way that no bonus amount is accrued in any fiscal year unless earnings exceed a base amount equal to eight percent of shareholders' equity as of the beginning of the year. CEO COMPENSATION The compensation of the Chief Executive Officer is approved by the Compensation Committee and recommended to the Board of Directors (other than the CEO). The Committee reviews the performance of the CEO and makes recommendations consistent with the objectives, performance, and results mentioned above. The Committee engages and consults with outside compensation consultants, and considers overall competitive compensation arrangements of other automotive industry suppliers as well as a broad range of companies, some of which may not be comparable to the Company for Performance Graph purposes. However, because of the extremely competitive automotive markets served by the Company, the Committee, as described above relating to other officers, does not specifically link remuneration of the CEO solely to quantitative measures of performance. 4 In determining the CEO's compensation, the Committee further considers the Company's improvement, on an operating basis, of its financial position, improvement in its financial structure, and improvement in shareholder value. As with the other executives, factors considered by the Committee in recommending the CEO's compensation to the full Board are generally subjective. COMPENSATION COMMITTEE F. D. Tennent, Chairman Frank S. Galgan, Vice Chairman Thomas W. Butler, Jr., Member COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION The Committee Chairman, F.D. Tennent, is a former officer of the Company. There are no "interlocks" or insider participation as defined by the Securities and Exchange Commission. 5 EXECUTIVE COMPENSATION The following table sets forth information with respect to the compensation paid by the Company during the Company's last three fiscal years to (i) the Chief Executive Officer of the Company and (ii) each of the four highest compensated executive officers of the Company whose compensation exceeded $100,000. SUMMARY COMPENSATION TABLE <Table> <Caption> ANNUAL COMPENSATION --------------------------------------- OTHER ANNUAL ALL OTHER NAME AND PRINCIPAL POSITION YEAR SALARY BONUS(1) COMPENSATION(2) COMPENSATION(3) --------------------------- ---- ------ -------- --------------- --------------- W. T. ZurSchmiede, Jr. ............. 2003 $422,750 $136,700 $40,081 $43,217 Chairman of the Board, Chief 2002 402,333 170,600 40,153 38,072 Financial Officer & Secretary 2001 382,917 180,700 40,886 24,829 Thomas ZurSchmiede.................. 2003 416,750 136,700 48,416 12,495 President & CEO 2002 396,917 170,600 48,504 3,364 2001 377,917 180,700 45,942 2,368 Robert F. ZurSchmiede............... 2003 400,250 136,700 48,079 3,580 Executive Vice President & COO 2002 329,667 170,600 48,165 2,866 2001 313,667 180,700 42,254 2,559 J. M. O'Brien....................... 2003 346,083 136,700 42,755 3,263 Vice President--Sales & Marketing 2002 329,667 170,600 45,500 3,183 2001 313,667 180,700 42,970 2,740 Jeffrey M. Harness.................. 2003 346,083 136,700 33,198 2,106 Vice President--Boyne City, Chelsea 2002 329,667 170,600 35,338 2,032 and Novex Divisions 2001 313,667 180,700 33,657 1,478 </Table> - --------------------- (1) A Cash Bonus Plan, the eligible participants of which are (1) the Chairman, Chief Financial Officer & Secretary, (2) the President and Chief Executive Officer, (3) the Executive Vice President and Chief Operating Officer, and (4) the Vice Presidents of the Company, was adopted in 1989 and amended in 2002 for the year ending June 30, 2003. The formula for the Plan has been in effect since 1989. The bonus fund is subject to a discretionary award by the Compensation Committee to those eligible participants recommended by the Chief Executive Officer. Any accrued bonus fund not awarded may be carried forward for award in the current or subsequent years. Under the Plan, no allocation is made to the bonus fund in any fiscal year in which pre-tax earnings fail to exceed a base amount equal to eight (8%) percent of beginning of the year shareholders' equity. In any year that pre-tax earnings exceed the base amount, an allocation is made to the bonus fund calculated as a percentage of pre-tax earnings, the percentage being equal to the sum of one percent (1%) plus .04 of one percent (1%) for each $10,000 that pre-tax earnings exceed the base amount. The maximum percentage allowable is 9 1/2%. For the fiscal year ended June 30, 2003, the base amount was $4,904,354, the percentage allowance was 9 1/2%, and the fund allocation was $683,500, all of which was awarded. The Plan has been continued for the fiscal year to be ended June 30, 2004, with the base amount of pre-tax earnings required for allocation being decreased to $4,409,173 as a result of a $6,189,766 reduction in shareholders' equity. Pre-tax earnings is defined to exclude the effect of FAS 106. (2) The amount shown for each officer in 2003 includes special payments to assist them in obtaining life insurance in lieu of the Company undertaking such expense directly, and gross-up payments for tax liabilities on such insurance premium payments, at each officer's effective tax rate, as follows: W. T. ZurSchmiede, Jr., $22,385 (premium), $17,696 (tax liability gross-up); J. M. O'Brien, $25,418 and $17,337; Jeffrey M. Harness, $19,736 and $13,462; Thomas ZurSchmiede, $26,556 and $21,860; and Robert F. ZurSchmiede, $26,852 and $21,227. (3) The amounts shown consist of the Company-paid portion of premiums on term life insurance, and for Thomas ZurSchmiede, includes $9,116 for legal and consulting fees for estate planning. 6 COMPARATIVE PERFORMANCE GRAPH The graph below compares the cumulative total shareholder return on the common stock of the Company for the last five fiscal years with the cumulative total return on the S&P 500 Index and a Peer Group over the same period (assuming initial investment of $100 in the Company's common stock, the S&P 500 Index and the Peer Group, and reinvestment of all dividends). COMPARISON OF 5 YEAR CUMULATIVE TOTAL RETURN ASSUMES INITIAL INVESTMENT OF $100 AND REINVESTMENT OF DIVIDENDS [PERFORMANCE GRAPH] <Table> <Caption> - ----------------------------------------------------------------------------------------------------------- 1998 1999 2000 2001 2002 2003 - ----------------------------------------------------------------------------------------------------------- FEDERAL SCREW WORKS $100.00 $103.37 $ 91.16 $101.88 $117.00 $140.11 - ----------------------------------------------------------------------------------------------------------- S&P 500 INDEX $100.00 $122.76 $131.66 $112.13 $ 91.97 $ 92.20 - ----------------------------------------------------------------------------------------------------------- PEER GROUP (1) $100.00 $125.31 $169.65 $176.92 $163.66 $122.74 - ----------------------------------------------------------------------------------------------------------- </Table> (1) The Peer Group for the graph shown above includes Chicago Rivet & Machine Co., Penn Engineering & Manufacturing Corp., SPS Technologies, SPX Corp., Park Ohio Holdings, Inc., and Hastings Mfg. Co. In determining the Peer Group, the Company selected primarily automotive suppliers, companies which may be considered generally comparable in size or larger, with similar labor markets, are direct or partial competitors to the Company, are primarily metal working companies, and companies with a steady record of earnings. The index is weighted based upon the beginning of period market capitalization values. 7 SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS The Company's common stock is the Company's only voting security. The following table sets forth information with respect to beneficial ownership of the Company's common stock by any shareholder known to the Company to be the beneficial owner of more than five percent of its common stock. Unless otherwise indicated in the footnotes below, the number of shares is as of September 2, 2003. The percentage of class is based on 1,450,465 shares of the Company's common stock outstanding on September 2, 2003. Except as otherwise indicated, each person has sole investment power with respect to all shares beneficially owned by such person. <Table> <Caption> NAME AND ADDRESS AMOUNT AND NATURE PERCENT OF BENEFICIAL OWNER OF BENEFICIAL OWNERSHIP OF CLASS ------------------- ----------------------- -------- Dimensional Fund Advisors Inc. 101,875(1) 7.0% 1299 Ocean Avenue, 11th Floor Santa Monica, California 90401 FMR Corp. 156,250(2) 10.8% 82 Devonshire Street Boston, Massachusetts 02109-3614 Athena Capital Management, Inc. 88,339(3) 6.1% 4 Tower Bridge, #222 200 Barr Harbor Drive West Conshohocken, Pennsylvania 19428 Robert F. ZurSchmiede (4) 129,471 8.9% Hugh G. Harness (4) 159,140 11.0% W.T. ZurSchmiede, Jr. (4) 205,499 14.2% Thomas ZurSchmiede (4) 109,496 7.5% </Table> - --------------------- (1) Based upon information contained in Schedule 13G/A filed on February 3, 2003, and the Company's five for four stock split, distributed on April 1, 2003 to shareholders of record on March 3, 2003. Dimensional Fund Advisors Inc. ("Dimensional") furnishes investment advise to four investment companies registered under the Investment Company Act of 1940, and serves as investment manager to certain other commingled group trusts and separate accounts (the "Funds") and possesses sole voting and/or investment power over securities of the Company described in the schedule that are owned by the Funds. All securities reported in the schedule are owned by the Funds, none of which, to the knowledge of Dimensional, individually owns more than five percent of the shares of the Company's common stock. Dimensional disclaims beneficial ownership of all such securities. (2) Based upon information contained in Schedule 13G/A filed on February 14, 2003, and the Company's five for four stock split, distributed on April 1, 2003 to shareholders of record on March 3, 2003. Fidelity Management & Research Company ("Fidelity"), a wholly-owned subsidiary of FMR Corp. ("FMR") and an investment advisor registered under the Investment Advisors Act of 1940, is the beneficial owner of the Company's common stock as a result of acting as investment advisor to various investment companies registered under the Investment Company Act (collectively, the "Funds"), which directly owns the shares of Company common stock. Edward C. Johnson 3d, Chairman of FMR ("Johnson") and FMR, through their control of Fidelity, and the Funds each has sole power to dispose of the shares of Company common stock owned by the Funds. Neither FMR nor Johnson has the sole power to vote or direct the voting of the shares owned directly by the Funds, which power resides with the Funds' Board of Trustees. Fidelity carries out the voting of the shares under written guidelines established by the Funds' Board of Trustees. (3) Based upon information contained in Schedule 13G/A filed on January 23, 2003, and the Company's five for four stock split, distributed on April 1, 2003 to shareholders of record on March 3, 2003. 8 (4) The Company's mailing address may be used for these shareholders. The nature of beneficial ownership for these shareholders is set forth in the footnotes under "Security Ownership of Management." SECURITY OWNERSHIP OF MANAGEMENT The following table sets forth the number of shares of the Company's common stock beneficially owned as of September 2, 2003 by each director, each officer named in the Summary Compensation Table, and directors and officers of the Company as a group. The percent of class is based on 1,450,465 shares of common stock outstanding on September 2, 2003. <Table> <Caption> AMOUNT AND NATURE PERCENT OF BENEFICIAL OWNERSHIP OF CLASS ----------------------- -------- Directors and Officers who are Directors: Dr. Thomas W. Butler, Jr. ................................ 1,875 less than 1% Frank S. Galgan........................................... 250 less than 1% Hugh G. Harness........................................... 159,140(1) 11.0% F. D. Tennent............................................. 1,562 less than 1% W. T. ZurSchmiede, Jr. ................................... 205,499(2) 14.2% Thomas ZurSchmiede........................................ 109,496(3) 7.5% Robert F. ZurSchmiede..................................... 129,471(4) 8.9% Officers who are not Directors: J. M. O'Brien............................................. 32,812 2.3% Vice President--Sales and Marketing of the Company since 1986; Vice President--General Sales Manager, 1984 to 1986. Jeffrey M. Harness........................................ 46,183 3.2% Vice President and General Manager--Chelsea Division and Brighton Division of the Company since 1994; Vice President and General Manager--Chelsea Division, 1992 to 1994; General Manager--Chelsea Division, 1985 to 1992. Wade C. Plaskey........................................... 1,875 less than 1% Treasurer & Corporate Controller in October 2002; Corporate Controller, 1992 to 2002; Group Controller, 1986 to 1992, all of the Company. All Directors and Officers of the Company as a group........ 670,353 46.2% </Table> - --------------------- (1) Includes 34,183 shares as to which Mr. Harness has sole voting and investment power. Also includes 61,915 shares owned by Mr. Harness' wife, 30,857 shares owned by his children, and 21,875 shares owned by a Trust for Descendants, the beneficial ownership of which may be attributable to Mr. Harness, and 10,310 shares owned by the W. T. ZurSchmiede, Sr. Foundation, of which Mr. and Mrs. Harness and Mr. ZurSchmiede, Jr. comprise the three Trustees. Mr. Harness disclaims beneficial ownership of all but 34,183 shares owned by him. 10,310 of the shares attributed to Mr. Harness are also attributed to Mr. ZurSchmiede, Jr., who shares the related voting and investment power. Mr. Harness is Mr. ZurSchmiede, Jr.'s brother-in-law. The elimination of duplicate holdings reduces the percent of class to 10.3%. (2) Includes 9,998 shares as to which Mr. ZurSchmiede has sole voting and investment power. Also includes 185,191 shares owned by Mr. ZurSchmiede's daughters and their spouses, individually and as custodian for grandchildren, and 10,310 shares owned by the W. T. ZurSchmiede, Sr. Foundation, of which he is a Trustee, the beneficial ownership of all of which may be attributable to Mr. ZurSchmiede. Mr. ZurSchmiede disclaims beneficial ownership of all but 9,998 shares owned by him. 10,310 of the shares attributed to Mr. ZurSchmiede are also attributed to Mr. Harness, who shares the related voting and investment power. The elimination of duplicate holdings reduces the percent of class to 13.4%. 9 (3) Includes 101,996 shares as to which Mr. ZurSchmiede has sole voting and investment power. Also includes 7,500 shares held as co-trustee for a niece and nephews, which shares are also attributable to Robert F. ZurSchmiede, who shares the related voting and investment powers. Mr. ZurSchmiede disclaims beneficial ownership of all but 101,996 shares owned by him. Mr. ZurSchmiede is a son of W. T. ZurSchmiede, Jr. The elimination of duplicate holdings reduces the percentage of class to 7%. (4) Includes 121,971 shares as to which Mr. ZurSchmiede has sole voting and investment power, 44,528 of which he holds as custodian for his children, the beneficial ownership of which may be attributable to Mr. ZurSchmiede. Also includes 7,500 shares held as co-trustee for a niece and nephews, which shares are also attributable to Thomas ZurSchmiede, who shares the related voting and investment powers. Mr. ZurSchmiede disclaims beneficial ownership of all but 77,443 shares owned by him. Mr. ZurSchmiede is a son of W. T. ZurSchmiede, Jr. The elimination of duplicate holdings reduces the percentage of class to 8.4%. CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS Mr. Hugh G. Harness took early retirement as President and COO of the Company effective February 1, 1994. Mr. Harness agreed to perform consulting services for the Company for eight years with compensation for those services commencing in 1994 at $130,200, with annual reductions of $5,000 a year to $95,200 in 2001. Mr. Harness' monthly retirement supplement is $4,000, payable for 120 months, commencing at his retirement. Mr. Harness' participation in the Cash Bonus Plan was terminated. Following consideration and approval by the Compensation Committee, the consulting agreement was extended by the Board of Directors for a five year term from February 1, 2002, at the annual rate set in the last year of the prior agreement, which was $95,200. RETIREMENT SUPPLEMENT In 1986, W. T. ZurSchmiede, Jr. entered into an agreement with the Company pursuant to which he has earned supplemental retirement and death benefits by serving continuously in the Company's employment from that time until age 65. Supplemental retirement benefits under the agreement are payable monthly after Mr. ZurSchmiede's retirement for 120 months, but the Company may terminate such payments if Mr. ZurSchmiede fails or refuses to provide advice and counsel to the Company after retirement when reasonably asked to do so. The monthly benefit of $4,166 under the original agreement has been increased to $5,416 by amendment adopted by the Company in 1998. In the event of Mr. ZurSchmiede's death, his designated beneficiary is entitled to a supplemental death benefit equal to the balance of any unpaid monthly retirement benefits. All benefits have been charged to operations in prior years. SALARIED PENSION PLAN The Company maintains a Salaried Pension Plan, which covers all salaried employees. The remuneration covered by the qualified Plan is base salary only. The approximate years of credited service for the officers named in the Summary Compensation Table are: Robert F. ZurSchmiede, 25; Thomas ZurSchmiede, 22; J. M. O'Brien, 28; Jeffrey M. Harness, 23. Effective July 1, 1998, the maximum salary taken into account in calculating plan benefits is limited to $80,000, in order to comply with requirements of the Internal Revenue Code. Company contributions are computed on an actuarial basis which provides for fixed benefits in the event of retirement at a specific age or after a specified number of years of service. Contributions by the Company are, therefore, made to the Plan in the aggregate and the amount of the contribution, payment, or accrual in respect of a specified person is not and cannot readily be separately or individually calculated by the regular actuaries for the Plan. In addition, effective July 1, 1998, the Company established a Supplemental Executive Retirement Plan, (SERP) for the benefit of certain participants designated by the Compensation Committee. The SERP benefit is equal to the difference between the normal monthly benefit received under the Pension Plan and the unrestricted benefit. The unrestricted benefit is equal to the monthly pension benefit as determined under the 10 qualified Pension Plan calculated using the average base and bonus compensation for the five highest paid plan years without regard to compensation limits. The following table illustrates representative retirement benefits at the maximum levels payable under the Salaried Pension Plan and the Supplemental Executive Retirement Plan for various earnings and credited service periods: <Table> <Caption> AVERAGE COMPENSATION DURING THE FIVE HIGHEST PAID ANNUAL NORMAL RETIREMENT BENEFITS PLAN YEARS (1) FOR YEARS OF CREDITED SERVICE INDICATED(2) --------------- -------------------------------------------------- 15 20 25 30 -- -- -- -- $ 80,000....................... $ 22,800 $ 30,400 $ 38,000 $ 38,000 $100,000....................... $ 28,500 $ 38,000 $ 47,500 $ 47,500 $200,000....................... $ 57,000 $ 76,000 $ 95,000 $ 95,000 $300,000....................... $ 85,500 $114,000 $142,500 $142,500 $400,000....................... $114,000 $152,000 $190,000 $190,000 $500,000....................... $142,500 $190,000 $237,500 $237,500 $600,000....................... $171,000 $228,000 $285,000 $285,000 $700,000....................... $199,500 $266,000 $332,500 $332,500 $800,000....................... $228,000 $304,000 $380,000 $380,000 </Table> - --------------------- (1) The Compensation covered by the Plans under which the benefits are summarized in the table above equals the sum of base salary and annual bonus payments, as reported in the Summary Compensation Table for the named executive officers for the last three fiscal years, and is equal to the average of such amounts during the highest paid five years of employment. (2) Payable on a Life and 10 Year Certain basis. Life Only Option is not available under the Plan. For married participants, however, the form of benefit payment is the qualified 50% or 100% Joint and Survivor Annuity, unless another form is elected. Benefits are increased actuarially for late retirement. The benefit amounts set forth are not subject to any reduction for Social Security benefits. 401K SAVINGS PLAN The Company adopted, effective September 1, 1993, a 401(k) tax deferred savings plan. This plan is available to all eligible employees, including employees who are participants in the plan in accordance with their union contract. The plan is non-contributory, that is, the Company does not match any portion of the employees' contributions. The Company does, however, bear the costs of administering the plan, which are expected to be about $19,000 per year. Employees may contribute up to 20% of their annual compensation, but not more than the maximum amount permitted under the Internal Revenue Code. Comerica Bank is the Trustee of the plan. Contributions are invested in one or more of sixteen mutual funds, administered by Comerica Bank, as selected by each employee. RELATIONSHIP WITH INDEPENDENT PUBLIC ACCOUNTANTS AND FEES PAID The Audit Committee has approved and the Board of Directors has reappointed Ernst & Young LLP as independent accountants to audit the financial statements of the Company for the current fiscal year, and to review financial statements contained in the Company's interim period reports on Form 10Q in accordance with the Statement on Auditing Standards No. 71. Audit Fees Total fees paid to Ernst & Young by the Company for its audit of the Company's fiscal 2003 financial statements and for its review of financial statements on Form 10Q were $78,000. 11 Financial Information Systems Design and Implementation Fees The Company did not pay any fees to Ernst & Young in fiscal 2003 for financial information systems design and implementation services. All Other Fees The total fees paid to Ernst & Young for all other services for fiscal 2003 were $54,000, of which $39,000 was audit related and $15,000 was for tax consulting. One or more members of the firm of Ernst & Young are expected to be present at the Company's Annual Meeting of Shareholders, will be available to respond to appropriate questions, and will be afforded the opportunity to make a statement. The Audit Committee of the Board does not consider the providing of services described above by Ernst & Young to be incompatible with the maintenance of independence by Ernst & Young. AUDIT COMMITTEE REPORT In accordance with the written Charter adopted by the Board of Directors, the Audit Committee, composed of outside independent directors (as defined in Rule 4200(a)(14) of the National Association of Securities Dealers Listing Standards) oversees the Company's financial reporting process and is responsible for the oversight of the auditor. Management has the primary responsibility for the financial statements and the reporting process, including the Company's system of internal controls. In discharging its oversight responsibility as to the audit process, the Audit Committee reviewed the audited financial statements in the Company's 2003 Annual Report with management, including a discussion of the quality, and the acceptability, of the financial statements. The Committee also considered the reasonableness of significant judgements, and the clarity of disclosures in the financial statements. The Audit Committee received from the Company's independent auditors the written disclosures and letter required by the Independence Standard Board regarding independence discussions with the Committee, discussed with the auditors any relationships that may impact their objectivity and independence, and satisfied itself as to the auditor's independence. The Audit Committee discussed with the auditors reporting and auditing matters as required by the Statement on Auditing Standards No. 61 "Communication with Audit Committees," including their judgement as to the quality and acceptability of the Company's financial reporting, under generally accepted auditing standards. The Committee meets regularly with the independent auditors, with and without management present, to discuss the results of their examinations, their evaluation of the Company's internal controls, and the overall quality of the Company's financial reporting. In reliance on the aforementioned reviews and discussions with management and the independent auditors, the Audit Committee recommended to the Board of Directors that the Company's audited financial statements be included in its Annual Report on Form 10K for filing with the Securities and Exchange Commission for the fiscal year ended June 30, 2003. F. D. Tennent, Chairman Frank S. Galgan, Vice Chairman Thomas W. Butler, Jr., Member 12 COMPLIANCE WITH SECTION 16(A) OF THE EXCHANGE ACT Under Section 16(a) of the Securities Exchange Act of 1934, the Company's directors and its officers and persons who own more than ten percent of the Company's equity securities are required to report ownership of the Company's common stock and any changes in that ownership to the Securities and Exchange Commission and to furnish to the Company copies of all Section 16(a) forms they file. Based solely on review of the copies of such forms furnished to the Company, and written representations of its directors and executive officers, the Company believes that during the fiscal year ended June 30, 2003 those filing requirements were met. CONCERNING OTHER MATTERS WHICH MAY COME BEFORE THE MEETING At the meeting, reports will be received from the officers of the Company relative to the operation, management and conduct of the Company during the fiscal year ended June 30, 2003, but it is not contemplated that there will be any vote in respect of any of said matters. Management is not aware of any other matters to be presented for action at the meeting. However, should any other matters requiring the vote of the Shareholders arise, the persons named in the enclosed form of Proxy will vote such Proxy according to their best judgment. PROPOSALS FOR 2004 ANNUAL MEETING Shareholder proposals pursuant to Rule 14a-8 promulgated under the Securities Exchange Act of 1934 must be received by the Company no later than May 29, 2004 in order to be included in the Company's Proxy Statement and Form of Proxy for that meeting. Such proposals must also meet the other requirements of the rules of the Securities and Exchange Commission relating to shareholder's proposals. Shareholder proposals intended to be presented at the 2004 annual meeting which are not eligible for inclusion in the Company's Proxy Statement for that meeting under Rule 14a-8 are considered untimely under Rule 14a-5 promulgated under the Securities Exchange Act of 1934 unless received by the Company no later than August 12, 2004. The Company expects the persons named as proxies for the 2004 Annual Meeting of Shareholders to use their discretionary voting authority with respect to any proposal considered untimely at the 2004 annual meeting. CONCERNING EXPENSES OF PROXY SOLICITATION The cost of soliciting Proxies will be borne by the Company. Proxies may be solicited by mail, telegraph or telex, or by directors, officers and regular employees of the Company in person or by telephone. The Company's officers, directors and employees will not be additionally compensated but may be reimbursed for out-of-pocket expenses in connection with such solicitations. The Company has retained the services of Georgeson Shareholder Communications, Inc. to assist in the distribution of Proxy materials and to solicit Proxies from banks, brokers and nominees at a cost not to exceed $4,500 plus reasonable out-of-pocket expenses. The Company will also reimburse brokerage houses and other custodians, nominees and fiduciaries for their reasonable out-of-pocket expenses for forwarding the Proxy Statement and the Annual Report to the beneficial owners of common stock of the Company. IT IS IMPORTANT THAT PROXIES BE RETURNED PROMPTLY TO ASSURE THAT A QUORUM OF THE COMPANY'S SHARES BE REPRESENTED AT THE ANNUAL MEETING. SHAREHOLDERS WHO DO NOT EXPECT TO ATTEND THE MEETING IN PERSON ARE URGED TO EXECUTE AND RETURN, WITHOUT DELAY, THE ENCLOSED FORM OF PROXY IN THE ENCLOSED, STAMPED ENVELOPE. By Order of the Board of Directors W. T. ZurSchmiede, Jr., Secretary September 23, 2003 P.S. Although not a part of the Proxy soliciting material, a copy of the Company's Annual Report for the fiscal year ended June 30, 2003 is enclosed herewith. 13 FSWCM-PS-03 FEDERAL SCREW WORKS C/O EQUISERVE TRUST COMPANY N.A. P.O. BOX 8694 EDISON, NJ 08818-8694 DETACH HERE IF YOU ARE RETURNING YOUR PROXY CARD BY MAIL ZFSW11 PLEASE MARK [X] VOTES AS IN | 3361 THIS EXAMPLE. | -------- - --------------------------------------------- FEDERAL SCREW WORKS - --------------------------------------------- 1. Election of Directors. 2. To act in their discretion upon the transaction of such other NOMINEES: (01) Hugh G. Harness business as may properly come before the meeting. (02) Thomas ZurSchmiede FOR WITHHELD ALL [ ] [ ] FROM ALL NOMINEES NOMINEES [ ]__________________________________________ For all nominee(s) except as written above Mark box at right if an address change has been noted on the reverse side of this card. [ ] PLEASE BE SURE TO SIGN AND DATE THIS PROXY. Signature:___________________ Date:________ Signature:_____________________ Date:________ DETACH HERE ZFSW12 FEDERAL SCREW WORKS The undersigned hereby constitutes and appoints Frank S. Galgan and Robert ZurSchmiede or either of them, attorneys and proxies with full power of substitution to vote at the Annual Meeting of Shareholders of Federal Screw Works, to be held on Thursday, October 23, 2003, or at any adjournments thereof. The shares represented by this proxy will be voted as directed. Unless authority is withheld, this proxy will be voted to elect as directors the nominees shown. Discretionary authority is hereby conferred as to any other matters as may properly come before the meeting. The undersigned acknowledges receipt of the Notice of Annual Meeting of Shareholders, the Proxy Statement dated September 23, 2003 and the Annual Report of Federal Screw Works to its shareholders for the year ended June 30, 2003. The undersigned ratifies that all the proxies or any of them or their substitutes may lawfully do or cause to be done by virtue hereof and revokes all former proxies. - ------------------------------------------------------------------------------- PLEASE VOTE, DATE AND SIGN ON REVERSE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. - ------------------------------------------------------------------------------- - ------------------------------------------------------------------------------- Please sign exactly as your name appears on the books of the Company. Joint owners should each sign personally. Trustees and other fiduciaries should indicate the capacity in which they sign, and where more than one name appears, a majority must sign. If a corporation, this signature should be that of an authorized officer who should state his or her title. - ------------------------------------------------------------------------------- HAS YOUR ADDRESS CHANGED? - ------------------------------------------------------------------------------- - ------------------------------------------------------------------------------- - -------------------------------------------------------------------------------