Exhibit 10.14
PAGE 2
SOL#N00140-98-C-H189
This award document constitutes acceptance of your offer dated 18 Sep 97, as
supplemented by your letters of 1 Dec 97 and 30 Dec 97, submitted in response to
Solicitation N00140-97-R-3135 dated 10 Jul 97 for IT-21 Program at the
CINCLANTFLT Norfolk, VA as amended by Amendments 0001 dated 6 Aug 97, 0002 dated
22 Aug 97, 0003 dated 5 Sep 97, 0004 dated 8 Sep 97, 0005 dated 12 Sep 97 and
0006 dated 12 Sep 97.
Representations, Certifications, Other Statements, Instructions, Conditions and
Notices to Offerors Sections on pages 30 through 43 of the solicitation are
incorporated by reference.
Page 3
SOL# N00140-98-C-H189
SCHEDULE OF SUPPLIES/SERVICES AND PRICES (continuation of Block 20, Page 1,
hereto)
CLIN DESCRIPTION QTY U/I UNIT PRICE TOTAL AMT
- ---- ---------------- ---- --- ----------- ---------
0001 Lease of Desktops I/A/W IT-21 Specification
and SOW contained in Section C, for the period
from the date of shipment I/A/W delivery
schedule through 30 Sep 1998
0001AA I/A/W Delivery Schedule 170 EA 7.86 MO $20,910.00 $164,352.60
of CLIN 0001 by 5 Feb 1998
0001AB I/A/W Delivery Schedule 170 EA 7.61 MO $20,910.00 $159,125.10
of CLIN 0001 by 12 Feb 1998
0001AC I/A/W Delivery Schedule 170 EA 7.36 MO $20,910.00 $153,897.60
of CLIN 0001 by 19 Feb 1998
0001AD I/A/W Delivery Schedule 170 EA 7.11 MO $20,910.00 $148,670.10
of CLIN 0001 by 26 Feb 1998
0001AE I/A/W Delivery Schedule 170 EA 6.87 MO $20,910.00 $143,651.70
of CLIN 0001 by 5 Mar 1998
TOTAL CLIN 0001 $769,697.10
0002 Lease of Servers 7.86 MO $28,675.00 $225,385.50
I/A/W IT-21 Specification and
SOW contained in Section C
for the period from the date of
shipment (5 Feb 1998) I/A/W delivery schedule
through 30 Sep 1998
0003 Lease of Switching & Hubbing 7.86 MO $63,021.00 $495,345.06
Modules I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from the date of
shipment (5 Feb 1998) I/A/W delivery schedule
through 30 Sep 1998
0004 Lease of Black & White
Laser Printers
I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from the date of
shipment I/A/W delivery schedule
through 30 Sep 1998
0004AA I/A/W Delivery Schedule 200 EA 7.86 MO $4,880.00 $38,356.80
of CLIN 0004 by 5 Feb 1998
0004AB I/A/W Delivery Schedule 200 EA 7.61 MO $4,880.00 $37,136.80
of CLIN 0004 by 12 Feb 1998
0004AC I/A/W Delivery Schedule 200 EA 7.36 MO $4,880.00 $35,916.80
Page 4
SOL# N00140-98-C-H189
of CLIN 0004 by 19 Feb 1998
0004AD I/A/W Delivery Schedule 200 EA 7.11 MO $4,880.00 $34,696.80
of CLIN 0004 by 26 Feb 1998
0004AE I/A/W Delivery Schedule 200 EA 6.87 MO $4,880.00 $33,525.60
of CLIN 0004 by 5 Mar 1998
TOTAL CLIN 0004 $179,632.80
0005 Lease of Entry-Level Thermal Inkjet
Color Printers, I/A/W IT-21
Specification and SOW contained in Section C,
for the period from the date of shipment
I/A/W delivery schedule through 30 Sep 1998
0005AA I/A/W Delivery Schedule 200 EA 7.86 MO $2,520.00 $19,807.20
of CLIN 0005 by 5 Feb 1998
0005AB I/A/W Delivery Schedule 200 EA 7.61 MO $2,520.00 $19,177.20
of CLIN 0005 by 12 Feb 1998
0005AC I/A/W Delivery Schedule 200 EA 7.36 MO $2,520.00 $18,547.20
of CLIN 0005 by 19 Feb 1998
0005AD I/A/W Delivery Schedule 200 EA 7.11 MO $2,520.00 $17,917.20
of CLIN 0005 by 26 Feb 1998
0005AE I/A/W Delivery Schedule 200 EA 6.87 MO $2,520.00 $17,312.40
of CLIN 0005 by 5 Mar 1998
TOTAL CLIN 0005 $92,761.20
0006 Lease of High-End Color Laser
Printers, I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from the date of
shipment I/A/W delivery schedule
through 30 Sep 1998
0006AA I/A/W Delivery Schedule 200 EA 7.86 MO $895.00 $7,034.70
of CLIN 0006 by 5 Feb 1998
0006AB I/A/W Delivery Schedule 200 EA 7.61 MO $895.00 $6,810.95
of CLIN 0006 by 12 Feb 1998
006AC I/A/W Delivery Schedule 200 EA 7.36 MO $895.00 $6,587.20
of CLIN 0006 by 19 Feb 1998
0006AD I/A/W Delivery Schedule 200 EA 7.11 MO $895.00 $6,363.45
of CLIN 0006 by 26 Feb 1998
0006AE I/A/W Delivery Schedule 200 EA 6.87 MO $895.00 $6,148.65
of CLIN 0006 by 5 Mar 1998
TOTAL CLIN 0006 $32,944.95
OPTION 1:
- ---------
0007 Lease of Laptops 7.86 MO $29,4000.00 $231,084.00
I/A/W IT-21
Specification and SOW
Page 5
SOL #N00140-98-C-H189
contained in Section C,
for the period from the date of
shipment (5 Feb 1998) I/A/W delivery schedule
through 30 Sep 1998
0008 Lease of Docking Stations 7.86 MO $2,300.00 $18,078.00
I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from the date of
shipment (5 Feb 1998) I/A/W delivery schedule
through 30 Sep 1998
Total CLINs 0001 through 0006 $1,795,766.61
Total CLINs 0001 through 0008 $2,044,928.61
FIRST OPTION YEAR
OPTION 2:
0009 Lease of Desktops 12 MO $84,150.00 $1,0009,800.00
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct 1998
through 20 Sep 1999
0010 Lease of Severs 12 MO $28,675.00 $344,100.10
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from Oct 1998
though 30 Sep 1999
0011 Lease of Switching & Hubbing 12 MO $63,021.00 $756,252.00
Modules I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 1998 through 30
Sep 1999
0012 Lease of Black & White 12 MO $24,400.00 $292,800.00
Laser Printers
I/A/W IT-21 Specification and
SOW contained in Section C for
the period from 1 Oct 1998
through 30 Sep 1999
0013 Lease of Entry-Level Thermal Inkjet 12 MO $12,600.00 $151,200.00
Color Printers, I/A/W IT-21
Specification and SOW
Page 6
SOL# NOO140-98-C-H189
contained in Section C,
for the period from 1 Oct 1998
through 30 Sep 1999
0014 Lease of High-End Color Laser 12 MO $4,475.00 $53,700.00
Printers, I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 1998 through 30 Sep 1999
OPTION 3
0015 Lease of Laptops 12 MO $24,00.00 $288,000.00
I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from 1 Oct
1998 through 30 Sep 1999
0016 Lease of Docking Stations 12 MO $2,300.00 $27,600.00
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct 1998
through 30 Sep 1999
Total CLINs 0009 through 0014 $2,607,852.00
Total CLINs 0009 through 0016 $2,923,452.00
SECTION OPTION YEAR
OPTION 4
0017 Lease of Desktops 12 MO $73,100.00 $877,200.00
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct 1999
through 30 Sep 2000
0018 Lease of Servers 12 MO $28,675.00 $344,100.00
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct 1999
through 30 Sep 2000
0019 Lease of Switching & Hubbing 12 MO $63,021.00 $756,252.00
Modules I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 1999 through
30 Sep 2000
Page 7
SOL# N00140-98-C-H189
0020 Lease of Black & White 12 MO $24,400.00 $292,800.00
Laser Printers
I/A/W IT-21 Specification and
SOW contained in Section C, for
the period from 1 Oct 1999 through
30 Sep 2000
0021 Lease of Entry-Level Thermal 12 MO $12,600.00 $151,200.00
Inkjet Color Printers, I/A/W
IT-21 Specification and SOW
contained in Section C, for the
period from 1 Oct 1999 through
30 Sep 2000
0022 Lease of High-End Color Laser 12 MO $4,475.00 $53,700.00
Printers, I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 1999 through
30 Sep 2000
OPTION 5:
0023 Lease of Laptops 12 MO $21,800.00 $261,600.00
I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 1999 through 30
Sep 2000
0024 Lease of Docking Stations 12 MO $2,300.00 $27,600.00
I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 1999 through 30
Sep 2000
Total CLINs 0015 through 0022 $2,475,252.00
Total CLINs 0015 through 0024 $2,764,452.00
THIRD OPTION YEAR
OPTION 6:
0025 Lease of Desktops 12 MO $73,100.00 $877,200.00
I/A/W IT-21 Specification and
SOW contained in Section C, for
the period from 1 Oct 2000 through 30
Sep 2001
Page 8
SOL# N00140-98-C-H189
0026 Lease of Servers 12 MO $28,675.00 $344,100.00
I/A/W IT-21 Specification and
SOW contained in Section C, for
the period from 1 Oct 2000
through 30 Sep 2001
0027 Lease of Switching & Hubbing 12 MO $63,021.00 $756,252.00
Modules I/A/W IT-21
Specification and SOW contained
in Section C, for the period from
1 Oct 2000 through 30 Sep 2001
0028 Lease of Black & White 12 MO $24,400.00 $292,800.00
Laser Printers
I/A/W IT-21 Specification and
SOW contained in Section C, for
the period from 1 Oct 2000 through
30 Sep 2001
0029 Lease of Entry-Level Thermal 12 MO $12,600.00 $151,200.00
Inkjet Color Printers,
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct
2000 through 30 Sep 2001
0030 Lease of High-End Color Laser 12 MO $4,475.00 $53,700.00
Printers, I/A/W It-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 2000 through
30 Sep 2001
OPTION 7
- --------
0031 Lease of Laptops 12 MO $21,800.00 $261,600.00
I/A/W IT-21
Specification and SOW
contained in Section C, for
the period from 1 Oct
2000 through 30 Sep 2001
0032 Lease of Docking Stations 12 MO $2,300.00 $27,600.00
I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 2000 through 30
Sep 2001
Page 9
SOL# N00140-98-C-H189
Total CLINs 0025 through 0030 $2,475,252.00
Total CLINs 0025 through 0032 $2,764,452.00
FOURTH OPTION YEAR
OPTION 6:
0033 Lease of Desktops 12 MO $73,100.00 $877,200.00
I/A/W IT-21 Specification
and SOW contained in
Section C, for the period
from 1 Oct 2001 through 30
Sep 2002
0034 Lease of Servers 12 MO $28,675.00 $344,100.00
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct 2001
through 30 Sep 2002
0035 Lease of Switching & Hubbing 12 MO $63,021.00 $756,252.00
Modules I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from 1 Oct 2001
through 30 Sep 2002
0036 Lease of Black & White 12 MO $24,400.00 $292,800.00
Laser Printers
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct 2001
through 30 Sep 2002
0037 Lease of Entry-Level Thermal 12 MO $12,600.00 $151,200.00
Inkjet Color Printers,
I/A/W IT-21 Specification and
SOW contained in Section C,
for the period from 1 Oct
2001 through 30 Sep 2002
00038 Lease of High-End Color Laser 12 MO $4,475.00 $53,700.00
Printers, I/A/W IT-21
Specification and SOW contained
in Section C, for the period
from 1 Oct 2001 through 30
Sep 2002
Page 10
SOL# N00140-98-CH189
OPTION 9:
0039 Lease of Laptops 12 MO $21,800.00 $261,600.00
I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from 1 Oct
2001 through 30 Sep 2002
0040 Lease of Docking Stations 12 MO $2,300.00 $27,600.00
I/A/W IT-21
Specification and SOW
contained in Section C,
for the period from 1 Oct
2001 through 30 Sep 2002
Total CLINs 0033 through 0038 $2,475,252.00
Total CLINs 0033 through 0040 $2,764,452.00
Page 11
SOL# N00140-98-C-H189
COMPONENT MONTHLY UNIT LEASE PRICE
Monthly U/P Total
CLIN Description Quantity Each Monthly U/P
0001 Desktops 850 $123.00 $104,550.00
0002 Servers 25 $1,147.00 $28,675.00
0003 Switching/Hubbing (to include the following):
-ATM Uplink Module w/APIM to FNB and INB 9 $2,326.00 $20,934.00
-Fast Ethernet Switch Module w/11 RJ45 ports
and 1 FEPIM 9 $723.00 $6,507.00
-ATM Port Interface Modules 18 $39.00 $702.00
-Multimode fiber User Configurable Fast
Ethernet Port Interface Module 9 $14.00 $126.00
-MMAC Plus Smart Switch 10/100 Module
24 Port RJ71; two RJ45 ports; one SC
Multimode port; one EPIM 48 $724.00 $34,752.00
0004 Black and White Laser Printers 400 $61.00 $24,400.00
0005 Entry-Level Thermal Inkjet Color Printers 200 $63.00 $12,600.00
0006 High-End Color Laser Printers 25 $179.00 $4,475.00
OPTION 1:
007 Laptops 200 $147.00 $29,400.00
008 Docking Stations 100 $23.00 $2,300.00
OPTION 2
0009 Desktops 850 $99.00 $84,150.00
0010 Servers 25 $1,147.00 $28,675.00
0011 Switching/Hubbing (to include the following):
-ATM Uplink Module w/ APDM to FNB 9 $2,326.00 $20,934.00
-Fast Ethernet Switch Module w/11 RJ45 porte
and 1 FE PIM 9 $723.00 $6,507.00
-ATM Port Module 18 $39.00 $702.00
-Multimode User Configurable Fast
Ethernet Port Interface Module 9 $14.00 $126.00
-MMAC Plus Smart Switch 10/100 Module
24 Port RJ71; two RJ45 ports; one SC
Multimode port; one EPIM 48 $724.00 $34,752.00
0012 Black and White Laser Printers 400 $61.00 $24,400.00
0013 Entry-Level Thermal Inkjet Color Printers 200 $63.00 $12,600.00
0014 High-End Color Laser Printers 25 $179.00 $4,475.00
OPTION 3:
0015 Laptops 200 $120.00 $24,000.00
0016 Decking Stations 100 $23.00 $2,300.00
Page 12
SOL#N00140-98-C-H189
COMPONENT MONTHLY UNIT LEASE PRICE
Monthly U/P Total
CLIN Description Quantity Each Monthly U/P
OPTION 4:
0017 Desktops 850 $ 86.00 $ 73,100.00
0018 Servers 25 $1,147.00 $ 28,675.00
0019 Switching/Hubbing (to include the following):
-ATM Uplink Module w/ APDM to FNB 9 $2,326.00 $ 20,934.00
-Fast Ethernet Switch Module w/11 RJ45 porte
and 1 FE PIM 9 $ 723.00 $ 6,507.00
-ATM Port Module 18 $ 39.00 $ 702.00
-Multimode User Configurable Fast
Ethernet Port Interface Module 9 $ 14.00 $ 126.00
-MMAC Plus Smart Switch 10/100 Module
24 Port RJ71; two RJ45 ports; one SC
Multimode port; one EPIM 48 $ 724.00 $ 34,752.00
0020 Black and White Laser Printers 400 $ 61.00 $ 24,400.00
0021 Entry-Level Thermal Inkjet Color Printers 200 $ 63.00 $ 12,600.00
0022 High-End Color Laser Printers 25 $ 179.00 $ 4,475.00
OPTION 5:
0023 Laptops 200 $ 109.00 $ 21,800.00
0024 Docking Stations 100 $ 23.00 $ 2,300.00
OPTION 6
0025 Desktops 850 $ 86.00 $ 73,100.00
0026 Servers 25 $1,147.00 $ 28,675.00
0027 Switching/Hubbing (to include the following):
-ATM Uplink Module w/ APDM to FNB 9 $2,326.00 $ 20,934.00
-Fast Ethernet Switch Module w/11 RJ45 porte
and 1 FE PIM 9 $ 723.00 $ 6,507.00
-ATM Port Module 18 $ 39.00 $ 702.00
-Multimode User Configurable Fast
Ethernet Port Interface Module 9 $ 14.00 $ 126.00
-MMAC Plus Smart Switch 10/100 Module
24 Port RJ71; two RJ45 ports; one SC
Multimode port; one EPIM 48 $ 724.00 $ 34,752.00
0028 Black and White Laser Printers 400 $ 61.00 $ 24,400.00
0029 Entry-Level Thermal Inkjet Color Printers 200 $ 63.00 $ 12,600.00
0030 High-End Color Laser Printers 25 $ 179.00 $ 4,475.00
OPTION7:
0031 Laptops 200 $ 109.00 $ 21,800.00
0032 Docking Stations 100 $ 23.00 $ 2,300.00
Page 13
SOL#N00140-98-C-H189
Monthly U/P Total
CLIN Description Quantity Each Monthly U/P
OPTION 8
0033 Desktops 850 $ 86.00 $ 73,100.00
0034 Servers 25 $1,147.00 $ 28,675.00
0035 Switching/Hubbing (to include the following):
-ATM Uplink Module w/APTM to FNB and INB 9 $2,326.00 $ 20,934.00
-Fast Ethernet Switch Module W/11 R45 ports 9 $ 723.00 $ 6,507.00
- and 1 FEPIM
-ATM Port Interface Modules 18 $ 39.00 $ 702.00
-Multimode fiber User Configurable
Fast Ethernet 9 $ 14.00 $ 126.00
Port Interface Module MMAC Plus Smart Switch;
- 10/100 Module, 24 Port RJ71; two RJ45 ports; one
- SC Multimode port; one EPIM 48 $ 724.00 $ 34,752.00
0036 Black and White Laser Printers 400 $ 61.00 $ 24,400.00
0037 Entry-Level Thermal Inkjet Color Printers 200 $ 63.00 $ 12,600.00
0038 High-End Color Laser Printers 25 $ 179.00 $ 4,475.00
OPTION 9
0039 Laptops 200 $ 109.00 $ 21,800.00
0040 Docking Stations 100 $ 23.00 $ 2,300.00
Page 14
SOL # N00140-98-C-H189
DELIVERIES AND PERFORMANCE
PERIODS OF PERFORMANCE
Base Period: 6 Jan 1998 through 30 Sep 1998
Option 1: 6 Jan 1998 through 30 Sep 1998
Option 2: 1 Oct 1998 through 30 Sep 1999
Option 3: 1 Oct 1998 through 30 Sep 1999
Option 4: 1 Oct 1999 through 30 Sep 2000
Option 5: 1 Oct 1999 through 30 Sep 2000
Option 6: 1 Oct 2000 through 30 Sep 2001
Option 7: 1 Oct 2000 through 30 Sep 2001
Option 8: 1 Oct 2001 through 30 Sep 2002
Option 9: 1 Oct 2001 through 30 Sep 2002
APPOINTMENT OF CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (FISC DET PHILA)
(OCT 1992)
(a) The Contracting Officer hereby designates the following individual
as Contracting Officer's Technical Representative(s) (COTR) for this contract:
NAME: Ms. Dorothy Hennigan
CODE: N62
MAIL ADDRESS: Chief, U.S. Atlantic Fleet (N6)
(CINCLANTFLT)
1562 Mitscher Ave; Suite 250
Norfolk, VA 23551-2487
TELEPHONE NUMBER: (757) 322-3998
(b) In the absence of the COTR named above, responsibilities and
functions assigned to the COTR shall be the responsibility of the alternate
COTR acting on behalf of COTR. The Contracting Officer hereby appoints the
following individual as the alter COTR:
N/A
(c) The COTR will act as the Contracting Officer's representative for
technical matters, providing technical direction and discussion as necessary
with respect to the specification or statement of work, and monitoring the
progress and quality of contractor performance. The COTR is not an
Administrative Contracting Officer and does not have authority to take any
action, either directly or indirectly, that would change the pricing,
quantity, quality, place of performance, delivery schedule, or any other
terms and conditions of the contract (or delivery order), or to direct the
accomplishment of effort which goes beyond the scope of the statement of work
in the contract (or delivery order).
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT PAGES
2. Amendment/Modification no. P0003
3. Effective Date 20 Jan 98
4. Requisition/Purchase Req. No. N00060-97RC-OIT21
5. Project No N/A
(if applicable)
6. Issued By FISC Norfolk Detachment Philadelphia
700 Robinns Avenue; Bldg. 2B
Philadelphia, PA 19111-5083
02P22A KKB POC Ms. K Brown
(215)697-9635
7. Administered by (if other than Item 6 CODE S2101A
DCMC BALTIMORE
200 TOWSONTOWN BLVD., WEST
TOWSON, MD 21204-5299
8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)
IDP
20 Firstfield Road
Gathersburg, MD 20878
CODE 45815 FACILITY CODE
9A AMENDMENT OF SOLICITIATION
9B DATED (SEE ITEM 11)
10A MODIFICATION OF NOO140-98-C-11189
10B DATED (SEE ITEM 13) 6 JAN 96
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
/ / The above numbered solicitation is amended as set forth in item 14. The
hour and date specified for receipt of Offers is extended is not extended
Offers must acknowledge receipt of this amendment prior to the hour and date
specified in the solicitation or as amended, by one of the following methods:
(a) By completing items *8 and 15, and returning 3 copies of the amendment; (b)
By acknowledging receipt of this amendment on each copy of the offer submitted;
or (c) By separate letter or telegram which includes a reference to the
solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT OT BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND
DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by birture of this
amendment you desire to change an offer already submitted, such change may be
made by telegram or letter, provided each telegram or letter makes reference to
the solicitation and this amendment, and is received prior to the opening hour
and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
N/A
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE
CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
/ / A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE
CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.
IN THE ITEN 10A
/X/ B. THE ABOVE NUMBER CONTRACT/ORDER IS MODIFIED TO REFLECT THE
ADMINISTRATIVE CHANGES (such as changes in payment office,
appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE
AUTHORITY OF FAR 43.103(s)
/ / C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED IN TO PURSUAN TO AUTHORITY
OF:
/ / D. OTHER(Specify type of modification and authority)
E. IMPORTANT: Contractor /X/ is not / / is required to sign this
document and return one
copy to the issuing
office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF headings,
including solicitation/contract subject matter where feasible.)
1. The Contract Administration Plan for the contract is hereby
incorporated and provided as Attachment 1
Except as provided herein, all terms and conditions of the document referenced
in item 9A or 10A, as heretofore changed, remains unchanged and in full force
and effect.
15A NAME AND TITLE OF THE SIGNER (Type of Print)
15B CONTRACTOR/OFFEROR
15C DATE SIGNED
16A NAME AND TITLE OF CONTRACING OFFICER (Type or Print)
J. J. SWIZEWSKI, CONTRACTING OFFICER
16B UNITED STATES OF AMERICA
By:/s/------------------
(Signature of person authorized to sign)
16C DATE SIGNED 1/20/98
STANDARD FORM 30 (REV 10-83)
Prescribed by GSA
FAR (48CFR)52.243
N00140-98-C-H189/P00003
NAVREGCONTCENINST 4330.1B
CONTRACT ADMINISTRATION PLAN (CAP)
FOR FIXED PRICE CONTRACTS
In order to expedite the administration of this contract, the following
delineation of duties is provided. The names, addresses and phone numbers for
these officers or individuals are included elsewhere in the contract award
document. The office or individual designated as having responsibility should be
contacted for any questions, clarifications, or information regarding the
administration function assigned.
1. The Procuring Contract Office (PCO) is responsible for:
a. All pre-award duties such as solicitation, negotiation and award of
contracts
b. Any information or questions during the pre-award stage of the
procurement
c. Freedom of Information inquires.
d. Changes in contract terms and/or conditions
e. Post award conference
2. The Contract Administration Office (CAO) is responsible for matters
specified in the FAR 42.302 and DFARS 42.302 except those areas otherwise
designated as the responsibility of the Contracting Officer's Representative
(COR) or someone else herein.
3. The paying office is responsible for making payment of proper invoices
after acceptance is documented.
4. The Contracting Officer's Representative (COR) is responsible for the
interface with the contractor and performance of duties such as those set
forth below. it is emphasized that only the PCO/CAO has the authority to
modify the terms of the contract. In no event will any understanding,
agreement, modification, change order, or other matter deviating from the
terms of the basic contract between the contractor and any other person be
effective or binding on the Government. If in the opinion of the contractor
an effort outside the scope of the contract is requested, the contractor
shall promptly notify the PCO in writing. The contractor may take no action
unless the PCO or CAO has issued a contractual change. The COR duties are as
follows:
Attachment I
NAVREGCONTCENINST 4330.13 NOO140-98-C-H189/P00003
a. Technical Interface
(1) The Cor is responsible for all Government technical interface
concerning the contractor and furnishing technical instructions to the
contractor. These instructions may include: technical
advice/recommendations/clarifications or specific details relating to
technical aspects of contract requirement; milestones to be met within the
general terms of the contract or specific subtasks of the contract; or, any
other interface of a technical nature necessary for the contractor to perform
the work specified in the contract or order. The COR is the point of contact
through whom the contractor can relay questions and problems or a technical
nature to the PCO.
(2) The COR is prohibited from issuing any instruction which would
constitute a contractual change. The COR shall not instruct the contractor
how to perform. If there is any doubt whether technical instructions
contemplated fall within the scope of work, contact the PCO for guidance
before transmitting the instructions to the contractor.
b. Contract Surveillance
(1) The COR shall monitor the contractor's performance and progress
under the contract. in performing contract surveillance duties, the COR should
exercise extreme care to ensure that he/she does not cross the line of personal
services. The COR must be able to distinguish between surveillance (which is
proper and necessary) and supervision (which is not permitted). Surveillance
becomes supervision when you go beyond enforcing the terms of the contract. If
the contractor is directed to perform the contract services in the specific
manner, the line is being crossed. In such a situation, the COR's actions would
be equivalent to using the contractor's personnel as if they were government
employees and would constitute transforming the contract in to one for personal
services
(2) The COR shall monitor contractor performance to see that
inefficient or wasteful methods are not being used. If such practices are
observed, the COR is responsible for taking reasonable and timely action to
alert the contractor and the PCO to the situation.
(3) The COR will take timely action to alert the PCO to any potential
performance problems. If performance schedule slippage is detected, the COR
should determine the factors causing the delay and report them to the PCO, along
with the contractor's proposed actions to eliminate or overcome these factors
and recover the slippage. Once a recover plan has been put in place, the COR is
responsible for monitoring the recovery and keeping the PCO advised of progress.
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NAVREGIOTCENTINST 4330.13 NOO140-98-C-H189-P00003
c. Invoice Review and Approval/Inspection and Acceptance
(1) The COR is responsible for quality assurance of services performed
and acceptance of the services or deliverables. The COR shall expeditiously
review copies of the contractor's invoices or vouchers, certified of performance
and all other supporting documentation to determine the reasonableness of the
billing. In making this determination, the COR must take into consideration all
documentary information available and any information developed from personal
observations.
(2) The COR must indicate either complete or partial concurrence with
the contractor's invoice/voucher by executing the applicable certificate of
performance furnished by the contractor. The COR must be cognizant of the
invoicing procedures and prompt payment due dates detailed elsewhere in the
contract.
(3) The COR will provide the PCO and the CAO with copies of acceptance
documents such as Certificates of Performance.
d. Contract Modifications. The COR is responsible for developing the
statement of work for change orders or modifications and for preparing an
independent government cost estimate of the effort described in the proposed
statement of work.
e. Administrative Duties
(1) The COR shall take appropriate action on technical correspondence
pertaining to the contract and for maintaining files on each contract. This
includes all modifications, government cost estimates, contractor
involves/vouchers, certificates of performance, DD 250 forms and contractor's
status repots.
(2) The COR shall maintain files on all correspondence relation to
contractor performance, whether satisfactory or unsatisfactory, and on trip
reports for all government personnel visiting the contractors place of business
for the purpose of discussing the contract.
(3) The COR must take prompt action to provide the PCO with any
contract or technical code request for change, deviation or waiver, along with
the supporting analysis or other required documentation.
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NAVREGCONTCENINST 4330.13 NOO140-98-C H189-P00003
f. Government Furnished Property When government property is to be furnished
to the contractor, the COR will take the necessary steps to insure that it is
furnished in a timely fashion and in proper condition for use. The COR will
maintain adequate records to ensure that property furnished is returned
and/or that material has been consumed in the performance or work.
g. Security. The COR is responsible for ensuring that any applicable security
requirements are strictly adhered to.
h. Standards of Conduct. The COR is responsible for reading and complying
with all applicable agency standards of conduct and conflict of interest
instructions.
i. Written Report/Contract Completion Statement.
(1) The COR is responsible for the timely preparation and submission to
the PCO, of a written, annual evaluation of the contractors performance. The
report shall be submitted with 30 days prior to the exercise of any contract
option and 60 days after contract completion. The report shall include a written
statement as to the use made of any deliverables furnished by the contractor.
(2) For contracts where delivery orders are issued, one consolidated
report which addresses all actions under the contract may be submitted.
5. The Technical Assistant (TA), if appointed, is responsible for
providing routine administration and monitoring assistance to the COR. The TA
does not have the authority to provide any technical direction or clarification
to the contract. Duties that may be performed by the TA are as follows:
a. Identify contractor deficiencies to the COR.
b. Review contract/deliver order deliverables, recommend
acceptance/rejection, and provide the COR with documentation to support the
recommendation.
c. Assist in preparing the final report on contractor performance for
the applicable contract/delivery order in accordance with the format and
procedures prescribed by the COR.
d. Identify contract noncompliance with reporting requirements to the
COR
e. Evaluate the contractor's proposals for the specific delivery orders
and identify, for the COR, any potential problems, areas of concern, or issues
to be discussed during negotiations.
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N00140-98-C=H189/P00003 NAVAREGCONTCENINST 4330.13
f. Review contractor status and progress reports, identify deficiencies
to the COR, and provide the COR with recommendations regarding acceptance,
rejection, and/or Government technical clarification requests.
g. Review invoices for the appropriate mix of types and quantities of
labor, materials, and other direct costs, and provide the COR with
recommendations to facilitate COR certification of the invoice.
h. Provide the COR with timely input regarding technical clarifications
for the statement of work, possible technical direction to provide the
contractor, and recommend corrective actions.
i. Provide detailed written reports of any trip, meeting, or
conversation to the COR subsequent to any interface between the TA and
contractor
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CONTRACTOR INVOICE REVIEW FORM
From: (Applicable COR)
To: (Applicable PCO/ACO and DCAA)
Subj: INVOICE REVIEW OF CONTRACT NO. ____________
(also identify delivery order number(s) as applicable)
Encl: (1) Invoice No.___________
Check Appropriate Statement:
1. _______ Enclosure (1) submitted under the subject contract
(deliver order has been reviewed and the labor hours, labor
mix, material (if any), travel, and other direct costs
identified therein appear consistent and reasonable for the
effort performed during the period covered by the invoice.
2. _____ Enclosure (1) submitted under the subject contract (delivery order)
has been reviewed and the following discrepancies/deficiencies are noted:
-----------------------------
Contracting Officer's Representative
(signature and date)
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N00140-98-C-H189/P00003
SAMPLE REPORT OF CONTRACTOR'S PERFORMANCE
MEMORANDUM
From: (Applicable COR)
To: (Applicable PCO or Ordering Officer)
Subj: CONTRACTING OFFICER'S REPRESENTATIVE (COR) REPORT OF CONTRACTOR'S
PERFORMANCE ON CONTRACT NUMBER _______ (OR DELIVERY ORDER
_________ ISSUED UNDER CONTRACT NUMBER ________________)
Ref: (a) navregcontcen 4205.1A
1. A performance report on (Name of Contractor) for subject contract for the
period ______________ to _________ is provided per reference (a).
2. Type of contract: _________________ (COST REMIBURSTMENT, INDEFINITE
DELIVERY/INDEFINITE QUANTITY, ETC.)
3. Were all deliverable reports received in a timely manner?
Yes _____ No______ Were they acceptable? Yes _____ No _____.
If no, to either question, explain.
4. Were all the proposed Key Personnel used? Yes _____ No______
If no, explain.
5. Were all tasks completed in a timely manner? Yes _____ No ______
If no, explain.
6. Comment on the quality of the contractor's performance (be specific).
For Cost Reimbursement, Firm Fixed-Price Level of Effort, or Indefinite
Delivery/Indefinite Quantity type contracts, address the following questions:
7. For each contract line item, list the hours proposed and the hours used in
each labor category as follows;
CLIN _________
Labor Category Hours Proposed Hours Actually Used
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NOO140-98C-H189/P00003
Subj: CONTRACTING OFFICER'S REPRESENTATIVE (COR) REPORT OF CONTRACTOR'S
PERFORMANCE ON CONTRACT NUMBER ______________ (OR DELIVERY ORDER
____________ISSUED UNDER CONTRACT NUMBER ______________)
8. Were the hours and mix of labor categories actually used consistent with
efficient and cost effective performance? Yes ___________ No____________ If
no, explain.
9. Were travel, material and other direct charges required for performance?
Yes _______ No ________ Were the costs reasonable for the effort received?
Yes ________ No _________ If no, explain.
---------------------------------
Signature of COR
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