SCHEDULE 14A
(RULE 14A-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(A) OF THE
SECURITIES EXCHANGE ACT OF 1934
Filed by the Registrant [X]
Filed by a Party other than the Registrant [ ]
Check the appropriate box:
[ ] Preliminary Proxy Statement [ ] Confidential, For Use of the Commission
[ ] Definitive Proxy Statement Only (as permitted by Rule 14a-6(e)(2))
[X] Definitive Additional Materials
[ ] Soliciting Material Pursuant to Rule 14a-12
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EXTENDED SYSTEMS INCORPORATED
(Name of Registrant as Specified in its Charter)
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Payment of Filing Fee (Check the appropriate box):
[X] No fee required.
[ ] Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
(1) Title of each class of securities to which transaction applies:
(2) Aggregate number of securities to which transaction applies:
(3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11:
(4) Proposed maximum aggregate value of transaction:
(5) Total fee paid:
[ ] Fee paid previously with preliminary materials.
[ ] Check box if any part of the fee is offset as provided by Exchange
Act Rule 0-11(a)(2) and identify the filing for which the offsetting
fee was paid previously. Identify the previous filing by registration
statement number, or the form or schedule and the date of its filing.
(1) Amount Previously Paid:
(2) Form, Schedule or Registration Statement No.:
(3) Filing Party:
(4) Date Filed:
EXPLANATORY NOTE:
These materials include a revised form of proxy card that is first being mailed
to stockholders on or about November 5, 2003. There are no other revisions or
amendments to the Definitive Proxy Statement previously filed by the Registrant.
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[Extended Systems logo]
EXTENDED SYSTEMS INCORPORATED VOTE BY INTERNET - www.proxyvote.com
5777 NORTH MEEKER AVENUE Use the Internet to transmit your
BOISE, ID 83713 voting instructions and for
electronic delivery of information
up until 11:59 P.M. Eastern Time the
day before the cut-off date or
meeting date. Have your proxy card
in hand when you access the web
site.
VOTE BY PHONE - 1-800-690-6903
Use any touch-tone telephone to
transmit your voting instructions up
until 11:59 P.M. Eastern Time the
day before the cut-off date or
meeting date. Have your proxy card
in hand when you call and then
follow the simple instructions the
Vote Voice provides you.
VOTE BY MAIL -
Mark, sign and date your proxy card
and return it in the postage-paid
envelope we've provided or return to
Extended Systems Incorporated, c/o
ADP, 51 Mercedes Way, Edgewood, NY
11717.
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
EXTND1 KEEP THIS PORTION FOR YOUR RECORDS
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DETACH AND RETURN THIS PORTION ONLY
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
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EXTENDED SYSTEMS INCORPORATED
A VOTE FOR PROPOSALS 1, 2, 3, 4, 5, 6 AND 7 ARE RECOMMENDED BY THE BOARD OF
DIRECTORS.
Vote On Directors
1. Proposal to elect the following:
Class II Directors to serve for a three-year term For Against Abstain
expiring in 2006: Nominees:
(1a) John M. Russell / / / / / /
(1b) Robert Frankenberg / / / / / /
(1c) Ralph Godfrey / / / / / /
2. Class II Directors to serve for a two-year term expiring
in 2005: Nominees:
(2a) James R. Bean / / / / / /
(2b) Jody B. Olson / / / / / /
3. Class III Director to serve for a one-year term expiring
in 2004: Nominee: Archie Clemins / / / / / /
Vote On Proposals
4. Proposal to approve an amendment to the Extended
Systems Incorporated 1998 Stock Plan to increase
the number of shares of common stock reserved for
issuance thereunder by 725,000. / / / / / /
5. Proposal to approve an amendment to the Extended
Systems Incorporated 1998 Director Option Plan
including an increase in the number of shares of common
stock reserved for issuance thereunder by 125,000. / / / / / /
6. Proposal to approve an amendment to the Extended
Systems Incorporated 2001 Approved Share Option
Scheme to increase the number of shares of common
stock reserved for issuance thereunder by 25,000. / / / / / /
7. Proposal to ratify the appointment of
PricewaterhouseCoopers LLP as Extended Systems'
independent accountants. / / / / / /
Please sign this Proxy exactly as your name appears on Extended Systems' books.
Joint owners should each sign personally. Trustees and other fiduciaries should
indicate the capacity in which they sign, and, where more than one name appears,
a majority must sign. If a corporation, this signature should be that of any
authorized officer, who should state his or her title.
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Signature [PLEASE SIGN WITHIN BOX] Date Signature (Joint Owners) Date
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PROXY
EXTENDED SYSTEMS INCORPORATED
PROXY FOR ANNUAL MEETING OF STOCKHOLDERS TO BE HELD ON DECEMBER 11, 2003
This proxy is solicited on behalf of the Board of Directors
of Extended Systems Incorporated
The undersigned, having received notice of the meeting and the proxy statement,
and revoking all prior proxies, hereby appoint(s) Charles W. Jepso, in his
capacity as President and Chief Executive Officer of Extended Systems, and Karla
K. Rosa, in her capacity as Vice President of Finance and Chief Financial
officer of Extended Systems, and each of them, attorney or attorneys of the
undersigned (with full power of substitution) for and in the name(s) of the
undersigned to attend the Annual Meeting of Stockholders of Extended Systems
Incorporated, to be held at the Extended Systems' Executive Offices -
Auditorium, 5777 N. Meeker Avenue, Boise, Idaho on December 11, 2003 at 10:00
a.m., local time, and any adjourned or postponed sessions thereof, and to vote
and act upon the matters on the reverse side in respect of all shares of
Extended Systems Incorporated stock that the undersigned will be entitled to
vote or act upon, with all powers the undersigned would possess if personally
present.
Attendance of the undersigned at the meeting or at any adjourned or postponed
sessions thereof will not be deemed to revoke this proxy unless the undersigned
shall affirmatively indicate at the meeting the intention of the undersigned to
vote said shares in person. If the undersigned is not the registered direct
holder of his or her shares, the undersigned must obtain appropriate
documentation from the registered holder in order to be able to vote the shares
in person. If the undersigned hold(s) any of the shares in fiduciary, custodial
or joint capacity or capacities, this proxy is signed by the undersigned in
every such capacity as well as individually.
THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED IN THE MANNER DIRECTED BY THE
UNDERSIGNED STOCKHOLDER(S). IF NO DIRECTION IS MADE, THE PROXIES SHALL VOTE
"FOR" PROPOSALS 1, 2, 3, 4, 5, 6 AND 7.
In their discretion, the Proxy Holders are authorized to vote upon such other
business as may properly come before the Annual Meeting or any adjournments or
postponements thereof.
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SEE REVERSE CONTINUED AND TO BE SIGNED ON REVERSE SIDE SEE REVERSE
SIDE SIDE
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