Significant Accounting Policies [Text Block] | NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Our significant accounting policies are presented in “Note 2 10 2023. 10 Use of Estimates The preparation of financial statements in conformity with GAAP requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. On an ongoing basis, management evaluates its estimates and judgments, including those related to the recognition of revenue, share-based compensation, capitalization of software development costs, intangible assets, the allowance for credit losses, contingent consideration, and income taxes. Actual results could differ from those estimates. Reclassification Certain amounts for the three six July 31, 2023 three six July 31, 2023, three six July 31, 2023 Fair Value of Financial Instruments The Financial Accounting Standards Board’s (“FASB”) authoritative guidance on fair value measurements establishes a framework for measuring fair value. This guidance enables the reader of the financial statements to assess the inputs used to develop those measurements by establishing a hierarchy for ranking the quality and reliability of the information used to determine fair values. Under this guidance, assets and liabilities carried at fair value must be classified and disclosed in one three Level 1: Level 2: Level 3: not The carrying amounts of cash and cash equivalents, accounts receivable, accounts payable and accrued expenses approximate fair value based on the short-term maturity of these instruments. Cash and cash equivalents are classified as Level 1. 3 April 30, 2024. The table below provides information on the fair value of our liabilities on a recurring basis: Quoted Significant Prices in Other Significant Active Observable Unobservable Total Fair Markets Inputs Inputs Value (Level 1) (Level 2) (Level 3) At January 31, 2024 Acquisition earnout liability (1) $ 1,794,000 $ — $ — $ 1,794,000 ( 1 On March 27, 2024, 3 no 3 3. The table below provides the Level 3 six July 31, 2024. no 3 three July 31, 2024. Six-months ended July 31, 2024 Beginning balance $ 1,794,000 Settlement – common stock (690,000 ) Settlement – cash (447,000 ) Realized loss 159,000 Transfer out (817,000 ) Ending balance $ — The value of the Company’s acquisition earnout liability at July 31, 2024, October 31, 2024. The fair value of the Company’s term loan under its Second Amended and Restated Loan and Security Agreement (as amended and modified, the “Second Amended and Restated Loan Agreement”) was determined through an analysis of the interest rate spread from the date of closing the loan ( August 2021) July 31, 2024 January 31, 2024 Prime Rate July 31, 2024 January 31, 2024, The estimated fair value of the Company’s notes payable under its private placement notes payables was determined through an analysis of the interest rate spread from the date of closing of the private placement ( February 7, 2024) July 31, 2024. 30 1 10 February 7, 2024 ( 30 July 31, 2024 The estimated fair value of the warrant liability is calculated using a Black-Scholes pricing model. The model input uses the warrant strike prices of $0.38 $0.39, February 7, 2024, April 30, 2024, May 7, 2024) 48 Using this methodology, the Company recorded an opening warrant liability of $881,000 as of February 7, 2024. April 30, 2024 May 7, 2024 three six July 31, 2024, May 7, 2024, Revenue Recognition We derive revenue from the sale of internally-developed software, either by licensing for local installation or by a SaaS delivery model, through the Company’s direct sales force or through third We recognize revenue in accordance with Accounting Standards Codification (ASC) 606, Revenue from Contracts with Customers may Disaggregation of Revenue The following table provides information about disaggregated revenue by type and nature of revenue stream: Three Months Ended Six Months Ended July 31, 2024 July 31, 2023 July 31, 2024 July 31, 2023 Over time revenue $ 4,476,000 $ 5,770,000 $ 8,672,000 $ 11,028,000 Point in time revenue — — 135,000 74,000 Total revenue $ 4,476,000 $ 5,770,000 $ 8,807,000 $ 11,102,000 The Company includes revenue categories of (i) over time and (ii) point in time revenue. The Company includes revenue categories of (i) SaaS, (ii) maintenance and support, (iii) professional services, and (iv) audit services as over time revenue. For point in time revenue, the performance obligation is recognized as the point in time when the obligation is fully satisfied. The Company includes software licenses as point in time revenue. Contract Receivables and Deferred Revenues The Company receives payments from customers based upon contractual billing schedules. Contract receivables include amounts related to the Company’s contractual right to consideration for completed performance obligations not . During the three six July 31, 2024 , the Company recognized approximately $1,795,000 and $4,625,000, respectively, in revenue from deferred revenues outstanding as of January 31, 2024 . Revenue allocated to remaining performance obligations was $ as of July 31, 2024 , of which the Company expects to recognize approximately 43% over the next 12 months and the remainder thereafter. Deferred costs (costs to fulfill a contract and contract acquisition costs) The Company defers th e direct costs, which include salaries and benefits, for professional services related to SaaS contracts as a cost to fulfill a contract. These deferred costs will be amortized on a straight-line basis over the period of expected benefit which is the contractual term. As of July 31, 2024 and January 31, 2024 , the Company had deferred costs of $55,000 and $77,000, r on of $136,000 and $102,000, r s $33,000 and $34,000 fo six July 31, 2024 2023 three July 31, 2024 2023, Contract acquisition costs, which consist of sales commissions paid or payable, are considered incremental and recoverable costs of obtaining a contract with a customer. Sales commissions for initial and renewal contracts are deferred and then amortized on a straight-line basis over the contract term. As a practical expedient, the Company expenses sales commissions as incurred when the amortization period of related deferred commission costs is expected to be one As of July 31, 2024 and January 31, 2024 , deferred commission costs paid and payable, which are included on the consolidated balance sheets within other non-current assets totaled $1,279,000 and $1,461,000, respectively. Amortization expense associated with deferred sales commissions, which is included in selling, general and administrative expense in the condensed consolidated statements of operations, was $169,000 and $125,000 for the three July 31, 2024 2023 , respectively. For the six July 31, 2024 2023, Allowance for Credit Losses The Company estimates current expected credit losses based on historical credit loss rates and applied an increase to account for future economic conditions. The changes in the Company’s allowance for credit losses is as follows: January 31, 2024 CECL Adoption Provision adjustments Write-offs & Recoveries July 31, 2024 Allowance for credit losses $ 86,000 $ — (58,000 ) 31,000 $ 59,000 January 31, 2023 CECL Adoption Provision adjustments Write-offs & Recoveries July 31, 2023 Allowance for credit losses $ 132,000 $ (36,000 ) $ — $ — $ 96,000 Equity Awards The Company accounts for share-based payments based on the grant-date fair value of the awards with compensation cost recognized as expense over the requisite service period, and forfeitures are recognized as incurred. For awards to non-employees, the Company recognizes compensation expense in the same manner as if the entity had paid cash for the goods or services. The Company incurred total compensation expense related to share-based awards for the three six July 31, 2024, three six July 31, 2023. The fair value of stock options granted are estimated at the date of grant using a Black-Scholes option pricing model. Option pricing model input assumptions such as expected term, expected volatility and risk-free interest rate impact the fair value estimate. These assumptions are subjective and are generally derived from external (such as, risk-free rate of interest) and historical data (such as, volatility factor and expected term). Future grants of equity awards accounted for as share-based compensation could have a material impact on reported expenses depending upon the number, value and vesting period of future awards. The Company issues restricted stock awards in the form of Company common stock. The fair value of these awards is based on the market closing price per share on the grant date. For the three six July 31, 2024, three six July 31, 2023, three three six July 31, 2024, three six July 31, 2023, Market-Based Awards For awards with a market condition, the Company adjusts the grant date fair value for the condition. The Company used separate Monte Carlo valuation models, as of the grant date, to determine the expected length and fair value of this particular award. Both models used the Company's historical equity volatility, current stock price, and hurdle target price for vesting. The service period model also included an assumption for the Company's 10 On July 18, 2024, Warrants The Company reviews the specific terms for its warrants and applies the authoritative FASB guidance under ASC topics 480 , 480” 815 , 815” 480 , 480 , 815 , For the issued or modified warrants that qualify for equity classification, the warrants are required to be recorded as a component of additional paid-in capital at the time of issuance. For issued or modified warrants that do not Income Taxes Income taxes are accounted for under the asset and liability method. Deferred tax assets and liabilities are recognized for the future tax consequences attributable to differences between the financial statement carrying amounts of existing assets and liabilities and their respective tax bases and for tax credit and loss carry-forwards. Deferred tax assets and liabilities are measured using enacted tax rates expected to apply to taxable income in the years in which those temporary differences are expected to be recovered or settled. In assessing net deferred tax assets, the Company considers whether it is more likely than not not not not 6 The Company provides for uncertain tax positions and the related interest and penalties based upon management’s assessment of whether certain tax positions are more likely than not July 31, 2024 Net Loss Per Common Share The Company presents basic and diluted earnings per share (“EPS”) data for the Company’s common stock. The Company’s warrants, unvested restricted stock awards, and options are considered non-participating securities because holders are not The following is the calculation of the basic and diluted net loss per share of common stock for the three six July 31, 2024 2023 Three Months Ended Six Months Ended July 31, 2024 July 31, 2023 July 31, 2024 July 31, 2023 Basic and diluted loss per share: Net loss $ (2,803,000 ) $ (2,515,000 ) $ (5,542,000 ) $ (5,416,000 ) Basic and diluted net loss per share of common stock $ (0.05 ) $ (0.04 ) $ (0.09 ) $ (0.10 ) Weighted average shares outstanding – basic and diluted (1)(2) 60,110,178 56,357,684 59,167,134 56,164,282 ( 1 Includes the effect of vested and excludes the effect of unvested restricted shares of common stock, which are considered non-participating securities. As of July 31, 2024 2023 and 2,484,071 ( 2 Diluted net loss per share excludes the effect of shares that are anti-dilutive. For the three six July 31, 2024 three six July 31, 2023 Restructuring On October 16, 2023, one 2023. six July 31, 2024, (in thousands) As of July 31, 2024 Accrued Balance as of 2024 2024 Accrued Balance as of Total Costs Total January 31, 2024 Expenses to Date Cash Payments July 31, 2024 Incurred to Date Expected Costs Severance expense Cost of sales $ — $ — $ — $ — $ 154 $ 154 Selling, general, and administrative 74 — (74 ) — 350 350 Research and development — — — — 227 227 Total severance expense $ 74 $ — $ (74 ) $ — $ 731 $ 731 Professional fees — — — — 28 28 Total $ 74 $ — $ (74 ) $ — $ 759 $ 759 Non-Cash Items For the six July 31, 2024 2023, For the six July 31, 2024, second 5 2023 July 31, 2024), 7 not six July 31, 2023. Recent Accounting Pronouncements Not In November 2023, 2023 07, 280 2023 07 December 15, 2023, December 15, 2024. 2023 07 January 31, 2026. not In December 2023, 2023 09, 740 2023 09 December 15, 2024. not |