SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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o Preliminary proxy statement | ||
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
þ Definitive proxy statement
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o Soliciting material pursuant to Rule 14a-12
IMATION CORP.
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o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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(2) Aggregate number of securities to which transaction applies:
(3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined):
(4) Proposed maximum aggregate value of transaction:
(5) Total fee paid:
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[ ] Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or schedule and the date of its filing.
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(4) Date Filed:
1. | To elect three Class III directors of the Company to serve for a three-year term; | |
2. | To act on the proposal to ratify the appointment of PricewaterhouseCoopers LLP, independent registered public accounting firm, to audit the consolidated financial statements of Imation Corp. for fiscal year 2005; | |
3. | To approve the 2005 Stock Incentive Plan; and | |
4. | To transact such other business that may properly come before the meeting or any adjournment or adjournments thereof. |
By Order of the Board of Directors, | |
John L. Sullivan | |
Senior Vice President, General Counsel | |
and Secretary |
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Amount and Nature | ||||||||||
of Beneficial | Percent | |||||||||
Name and Address of Beneficial Owner | Ownership | of Class | ||||||||
Private Capital Management, L.P. | 5,152,636 | (1) | 15.1 | % | ||||||
Bruce S. Sherman Gregg J. Powers | ||||||||||
8889 Pelican Bay Blvd. Naples, Florida 34108 | ||||||||||
Harris Associates, L.P./ Harris Associates, Inc. | 3,258,219 | (2) | 9.58 | % | ||||||
Two North LaSalle Street, Suite 500 Chicago, Illinois 60602-3790 | ||||||||||
Wachovia Corporation | 2,157,852 | (3) | 6.34 | % | ||||||
One Wachovia Center Charlotte, North Carolina 28288 |
(1) | A Schedule 13G was filed with the Securities and Exchange Commission on February 14, 2005 by Private Capital Management, L.P. (“PCM”), its Chief Executive Officer, Bruce S. Sherman, and its President, Gregg J. Powers, reporting beneficial ownership of an aggregate of 5,152,636 shares of common stock. Of such shares, PCM, Mr. Powers reported that he had shared voting and dispositive powers with respect to 5,111,636 shares and Mr. Sherman reported that he had shared voting and dispositive powers with respect to 5,121,636 shares. Mr. Sherman and Mr. Powers disclaimed beneficial ownership of such shares, which are held by PCM’s clients and managed by PCM. Mr. Powers reported that he had sole voting and dispositive powers with respect to an additional 41,000 shares of common stock. |
(2) | A Schedule 13G was filed with the Securities and Exchange Commission on February 11, 2005 by Harris Associates, L.P. (“Harris”) and Harris Associates, Inc. (“HAI”) reporting that Harris and HAI had shared power to vote 3,258,219 shares of common stock, sole power to dispose of 2,043,219 shares of common stock and shared power to dispose of 1,215,000 shares of common stock. Harris serves as investment adviser to the Harris Associates Investment Trust (the “Trust”) and various of Harris’s officers and directors are also officers and the trustees of the Trust. The Trust owns 1,215,000 shares of common stock, which are included in the shares with respect to which Harris has shared voting and dispositive powers. |
(3) | A Schedule 13G/ A was filed with the Securities and Exchange Commission on February 22, 2005 by Wachovia Corporation (“Wachovia”) reporting that Wachovia had sole power to |
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vote 1,062,261 shares of common stock, shared power to vote 891,204 shares of common stock, sole power to dispose of 2,126,139 shares of common stock and shared power to dispose of 12,485 shares of common stock. Wachovia filed the report as a parent holding company for Evergreen Investment Management Company (Investment Advisor), Wachovia Securities, LLC (Investment Advisor), J.L. Kaplan Associates, LLC (Investment Advisor), Wachovia Securities Financial Network, LLC (Broker Dealer), Calibre Advisory Services, Inc. (Investment Advisor), Delaware Trust Company, N.A. (Bank) and Wachovia Bank, N.A. (Bank). Evergreen Investment Management Company, Wachovia Securities, LLC, J.L. Kaplan Associates, LLC, Wachovia Securities Financial Network, LLC and Calibre Advisory Services, Inc. are investment advisors for mutual funds and/or other clients; the securities reported by these subsidiaries are beneficially owned by such mutual funds or other clients. The other Wachovia entities listed above hold the securities reported in a fiduciary capacity for their respective customers. |
Amount and Nature of | Percentage | |||||||
Name of Beneficial Owner | Beneficial Ownership(1) | of Class | ||||||
Bruce A. Henderson | 5,554 | * | ||||||
Michael S. Fields | 32,345 | * | ||||||
Linda W. Hart | 96,128 | * | ||||||
Charles A. Haggerty | 158 | * | ||||||
Ronald T. LeMay | 77,826 | * | ||||||
L. White Matthews, III | 13,176 | * | ||||||
Charles Reich | 204 | * | ||||||
Glen A. Taylor | 47,614 | * | ||||||
Daryl J. White | 83,584 | * | ||||||
William T. Monahan | 565,863 | 1.67 | % | |||||
Jacqueline A. Chase | 60,988 | * | ||||||
Frank P. Russomanno | 85,802 | * | ||||||
John L. Sullivan | 115,110 | * | ||||||
Paul R. Zeller | 67,892 | * | ||||||
All Directors and Executive Officers as a Group (15 persons) | 1,324,521 | 3.82 | % |
* | Indicates ownership of less than 1%. |
(1) | The shares shown include: (i) the following shares issuable upon exercise of stock options that are currently exercisable or will become exercisable within 60 days: Mr. Monahan, 548,590 shares; Mr. Fields, 30,000 shares; Ms. Hart, 80,000 shares; Mr. LeMay, 74,247 shares; Mr. Matthews, 12,548 shares; Mr. Taylor, 40,000 shares; Mr. White, 80,000 shares; Ms. Chase, 58,750 shares; Mr. Russomanno, 81,880 shares; Mr. Sullivan, 107,500 shares; Mr. Zeller, 64,780 shares; and all directors and executive officers as a group, 1,246,255 shares; and (ii) the following shares allocated as of January 31, 2005 to the accounts of participants under the Imation Retirement Investment Plan: Mr. Henderson, |
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54 shares; Mr. Monahan, 2,439 shares; Ms. Chase, 2,158 shares; Mr. Russomanno, 2,421 shares; Mr. Sullivan, 1,610 shares; Mr. Zeller, 3,095 shares; and all executive officers as a group, 13,624 shares. The participants in the Imation Retirement Investment Plan have shared voting and investment power with respect to such shares. |
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• | As described above, currently each non-employee director automatically receives a portion of his or her annual retainer fee and chairperson fee in shares of restricted common stock and non-employee directors may also elect to receive all or part of the remainder of their annual retainer, chairperson fee and meeting fees in shares of common stock or in restricted stock units equivalent to shares of common stock. Lead Director fees are paid in cash. On the effective date of the change, the annual retainer, committee chair fees and Lead Director fees will be paid in cash, or at the election of the director, all or a portion of such fees would be payable in unrestricted stock. | |
• | Currently, each non-employee director automatically receives an annual stock option grant on the date of the annual meeting of shareholders each year in the amount and under the one year vesting schedule described above. On the effective date of the change, the annual equity grant will be changed to a dollar value of $175,000 in stock options and restricted stock, with 75% of the value granted as stock options and 25% of the value granted as restricted stock, valued under the Black-Scholes model. The Board made this change because it concluded that the determination of the appropriate number of stock options and shares of restricted stock to be granted should be based on the underlying value of the Company’s common stock (instead of on a fixed number of shares.) In addition, this change also allows a more consistent comparison to comparative market data when evaluating the level of director compensation. For the year 2004, the Black-Scholes value of the 10,000 share option grant was calculated at $173,200. The restricted stock and stock options will vest 25% per year over four years (and will be subject to forfeiture if the director is not serving at the time the equity grant vests). This vesting schedule is the same as that currently used for the management of the Company. |
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Linda W. Hart | Linda W. Hart, age 64, is Vice Chairman and Chief Executive Officer of Hart Group, Inc. (a diversified group of companies primarily involved in residential and commercial building materials). Prior to joining Hart Group, Inc. in 1990, Ms. Hart was engaged in the private practice of law in Dallas, Texas. Ms. Hart is currently a director of each of the Hart Group companies: Hart Group, Inc., Rmax, Inc. and L&M Acquisitions, Inc. Ms. Hart has been a director of the Company since July 1996. | |
Bruce A. Henderson | Bruce A. Henderson, age 55, is Chairman of the Board and Chief Executive Officer of the Company. He was appointed to the position in May 2004. Prior to joining the Company, Mr. Henderson was Chief Executive of Edgecombe Holdings LLC (a private investment company), from Nov. 2001 to May 2004. From July 1995 to Oct. 2001, Mr. Henderson served in senior executive management positions for large operating units of Invensys, PLC., (a UK engineering company in the high value-added controls and automation systems industry). He was chief executive officer of the $3.5 billion Invensys Controls Systems, and was chief executive officer of the $2 billion Invensys Software Systems. From Nov. 1982 to June 1995, Mr. Henderson served in various management positions at TRW, Inc., (a company that provides advanced products and services for space, defense and automotive markets). He served as a vice president and general manager of TRW Electronic Convenience Systems and as managing director of Quality Safety Systems, a joint venture between TRW and |
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Tokai Rika Company, Ltd of Japan. Before TRW, Mr. Henderson was with McKinsey & Company (a management consulting group) where he specialized in corporate strategy and operations for U.S. and European high technology companies. Mr. Henderson is currently a director and chair of the Audit Committee of Universal Electronics, Inc., a publicly-held company. Mr. Henderson is co-author ofLean Transformation: How to Transform Your Business Into a Lean Enterprise andA Workbook for Assessing Your Lean Transformation. He also serves as a director of the Lean Enterprise Institute. | ||
Charles Reich | Dr. Charles Reich, age 62, has been retired since October 1, 2004. From October 1, 2002 to October 1, 2004, Dr. Reich served as executive vice president of 3M Health Care, a major business segment of 3M Company (a diversified technology company and the Company’s former parent). Dr. Reich joined 3M Co. in 1968 as a research chemist and assumed a variety of management positions in the R&D organization before moving to business management in 1989. He held a variety of management and executive positions, including international postings, within 3M since that time. He also served as a member of Executive Advisory Board, Juran Center for Leadership in Quality at the University of Minnesota. Dr. Reich has been a director of the Company since July 2004. |
Michael S. Fields | Michael S. Fields, age 59, has been Chairman and Chief Executive Officer of The Fields Group (a management consulting firm) since May 1997. In June 1992, Mr. Fields founded Open Vision (a supplier of computer systems management applications for open client/server computing environments). Mr. Fields served as Chairman and Chief Executive Officer of that company from July 1992 to July 1995 and continued to serve as Chairman of the Board until April 1997. Prior to such time, Mr. Fields held a number of executive positions at Oracle Corporation (an enterprise software company). Mr. Fields has been a director of the Company since January 1998 and is also a director of three privately-held companies, Vianovus, Inc., Secure Compliance, Inc. and Crucian Global, Inc. | |
L. White Matthews, III | L. White Matthews, III, age 59, has been retired since September 2001. From July 1999 until September 2001, Mr. Matthews served as Executive Vice President and Chief Financial Officer of Ecolab, Inc. (a developer and marketer of cleaning and sanitizing products and services) as well as a member of its Board of Directors. Mr. Matthews was retired from May 1998 to July 1999. From February 1977 to May 1998, Mr. Matthews served in various financial positions with Union Pacific Corporation (a company involved in rail/truck transportation and oil/gas exploration and production). From February 1988 to May 1998 he was Executive Vice President and Chief Financial Officer of Union Pacific as well as a member of the Board of Directors from 1994 to 1998. Mr. Matthews has been a director of the Company since February 2003. He is a director and Audit Committee chairperson of Matrixx Initiatives, Inc., a publicly-held company, a director of Computer Horizons Corporation, a publicly-held company and a director of Mercantile Funds, Inc., a privately-held company. |
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Ronald T. LeMay | Ronald T. LeMay, age 59, is an Industrial Partner of Ripplewood Holdings, LLC (a private equity fund) and is also Chairman of October Capital (a private investment company). Mr. LeMay served as Representative Executive Officer of Japan Telecom (a telecommunications company) from November 2003 until the sale of the company in July 2004. Mr. LeMay served as President and Chief Operating Officer of Sprint Corporation (a telecommunications company) from October 1997 until April 2003. From July 1997 to October 1997, he served as Chairman and Chief Executive Officer of Waste Management, Inc. (a provider of waste management services). From February 1996 to July 1997, he served as President and Chief Operating Officer of Sprint. From March 1995 to September 1996, Mr. LeMay served as the Chief Executive Officer of Sprint Spectrum, a partnership among Sprint Tele-Communications, Inc., Comcast Corporation and Cox Communications. From 1989 to 1995, Mr. LeMay served as President and Chief Operating Officer of Sprint Long Distance. Mr. LeMay has been a director of the Company since July 1996 (except for the period from August 5, 1997 to December 31, 1997) and is also a director of two publicly-held companies, Allstate Corporation and Ceridian Corporation |
Glen A. Taylor | Glen A. Taylor, age 63, is Chairman of Taylor Corporation (a holding company in the specialty printing and marketing areas). In August 1994, he acquired the National Basketball Association Minnesota Timberwolves team, and in 1999 launched the WNBA women’s basketball team, the Minnesota Lynx. Mr. Taylor has been a director of the Company since May 2000. | |
Daryl J. White | Daryl J. White, age 56, has been retired since May 2001. From August 2000 until May 2001, Mr. White served as President and Chief Financial Officer of Legerity, Inc. (a supplier of data and voice communications integrated circuitry). Prior to such time, Mr. White served as the Senior Vice President of Finance and Chief Financial Officer of Compaq Computer Corporation (a computer equipment manufacturer) from 1988 until his retirement in May 1996. Mr. White has been a director of the Company since July 1996. | |
Charles A. Haggerty | Charles A. Haggerty, age 63, is Chief Executive Officer of LeConte Associates, LLC (a consulting and investment company). Mr. Haggerty retired from Western Digital Corp. (a provider of products and services for collection, management and use of digital information) on June 30, 2000. From January 1, 2000 until June 30, 2000 he served as its Chairman of the Board. From July 1993 until December 31, 1999 he served as its Chairman, President and Chief Executive Officer. From June 1992 until July 1, 1993 he served as President and Chief Operating Officer. Prior to that time, Mr. Haggerty had a 29-year career with IBM Corporation (an information technology company), rising to the post of vice president and general manager of the worldwide OEM storage marketing business. Mr. Haggerty has been director of the Company since October 2004. Mr. Haggerty is also a director of Pentair Corporation, Beckman Coulter, Inc. and Deluxe Corporation, publicly-held companies, and a director and a member of the Audit Committee of Engenio Information Technologies, Inc., a privately held company. |
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• | No person may be granted under the 2005 Incentive Plan in any calendar year awards, the value of which is based solely on an increase in the value of Imation common stock after the date of grant of the award, of more than 500,000 shares in the aggregate. | |
• | The maximum number of shares that may be awarded under the 2005 Incentive Plan pursuant to grants of restricted stock, restricted stock units and stock awards is 1,500,000. | |
• | Non-employee directors, as a group, may not be granted awards in the aggregate of more than 500,000 of the shares available for awards under the 2005 Incentive Plan. | |
• | A maximum of 2,500,000 shares will be available for granting incentive stock options under the 2005 Incentive Plan, subject to the provisions of Section 422 or 424 of the Internal Revenue Code or any successor provision. |
• | stock options (including both incentive and non-qualified stock options); | |
• | stock appreciation rights (“SARs”); | |
• | restricted stock and restricted stock units; | |
• | dividend equivalents; | |
• | performance awards of cash, stock or property; | |
• | stock awards; and | |
• | other stock-based awards. |
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Number of securities | |||||||||||||
remaining | |||||||||||||
available for | |||||||||||||
future issuance | |||||||||||||
Number of | under the equity | ||||||||||||
securities | compensation | ||||||||||||
to be issued | Weighted-average | plans | |||||||||||
upon exercise of | exercise price of | (excluding securities | |||||||||||
Equity compensation plans | outstanding options, | outstanding options, | reflected in the | ||||||||||
approved by shareholders | warrants and rights | warrants and rights | first column) | ||||||||||
2000 Stock Incentive Plan | 2,834,794 | (1) | $ | 32.43 | 747,699 | (2) | |||||||
1996 Employee Stock Incentive Program | 1,368,052 | $ | 22.99 | 0 | (3) | ||||||||
1996 Director Stock Compensation Program | 390,329 | (4) | $ | 27.08 | 66,611 | (5) | |||||||
Total | 4,593,175 | (6) | $ | 29.16 | 814,310 |
(1) | This number does not include 51,912 shares of restricted stock. |
(2) | Under the 2000 Stock Incentive Plan, the Compensation Committee may issue restricted stock, performance awards and other stock-based awards in addition to options and restricted stock units. |
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(3) | No additional awards may be granted under the Company’s 1996 Employee Stock Incentive Plan. |
(4) | This number does not include 7,909 shares of restricted stock. |
(5) | Under the 1996 Director Stock Compensation Program, the Compensation Committee may issue restricted stock in addition to options and restricted stock units. |
(6) | This number does not include outstanding options for 433 shares of common stock at a weighted average exercise price of $10.39 per share that were assumed in connection with an acquisition. No subsequent grants of any kind will be made pursuant to this compensation plan. |
• | The Committee has reviewed and discussed the audited financial statements with management of the Company. | |
• | The Committee has discussed with PwC, the Company’s independent registered public accounting firm, the matters required to be discussed by Statement on Auditing Standards No. 61. | |
• | The Committee has received the written disclosures and the letter from PwC required by Independence Standards Board Standard No. 1, and has discussed with PwC its independence from the Company. In connection with its review of PwC’s independence, the Committee also considered whether PwC’s provision of non-audit services during the 2004 fiscal year was compatible with the maintenance of their independence and determined that it was. |
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• | Based on and relying on the review and discussions described above, the Committee has recommended to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2004, for filing with the U.S. Securities and Exchange Commission. |
AUDIT AND FINANCE COMMITTEE | |
Ronald T. LeMay, Chair | |
Charles Haggerty | |
L. White Matthews, III | |
Daryl J. White |
Fiscal Year | Fiscal Year | |||||||||
2004 | 2003 | |||||||||
Audit Fees: | ||||||||||
GAAP or Statutory audits | $ | 1,171,201 | $ | 1,083,242 | ||||||
Sarbanes-Oxley 404 audits | $ | 684,357 | $ | 0 | ||||||
Total Audit Fees(1) | $ | 1,855,558 | $ | 1,083,242 | ||||||
Audit Related Fees: | ||||||||||
Services related to business transactions | $ | 33,739 | $ | 91,476 | ||||||
Employee benefit plan audits | $ | 41,203 | $ | 15,177 | ||||||
Attest services & other | $ | 25,481 | $ | 32,978 | ||||||
Total Audit Related Fees | $ | 100,423 | $ | 139,631 | ||||||
Tax Fees (basic tax preparation and tax planning) | $ | 146,956 | $ | 183,436 | ||||||
All Other Fees: | ||||||||||
Financial training materials | $ | 1,500 | $ | 11,600 | ||||||
Other | $ | 0 | $ | 1,052 | ||||||
Total All Other Fees | $ | 1,500 | $ | 12,652 |
(1) | Fees billed or expected to be billed for the audit of the Company’s consolidated financial statements for the fiscal year ended December 31, 2004, for the reviews of the Company’s consolidated financial statements included in the Company’s quarterly reports on Form 10-Q, for the audit of management’s assessment of the effectiveness of internal control over financial reporting as of December 31, 2004 and for the audit of the effectiveness of internal control over financial reporting are $1,855,558 of which an aggregate amount of $1,074,638 has been billed through December 31, 2004. |
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• | base salary; | |
• | annual incentive compensation; and | |
• | stock-based compensation. |
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COMPENSATION COMMITTEE | |
Daryl J. White, Chair | |
Michael S. Fields | |
Linda W. Hart | |
Charles Reich |
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Summary Compensation Table | |||||||||||||||||||||||||||||||||
Long-Term Compensation | |||||||||||||||||||||||||||||||||
Awards | Payouts | ||||||||||||||||||||||||||||||||
Annual Compensation | |||||||||||||||||||||||||||||||||
Restricted | Securities | ||||||||||||||||||||||||||||||||
Other Annual | Stock | Underlying | LTIP | All Other | |||||||||||||||||||||||||||||
Name and Principal Position | Year | Salary | Bonus(1) | Compensation(2) | Awards(3) | Options | Payouts | Compensation(4) | |||||||||||||||||||||||||
Bruce A. Henderson, | 2004 | $ | 417,508 | $ | 0 | $ | 92,697 | $ | 261,690 | 215,000 | 0 | 0 | |||||||||||||||||||||
Chairman and Chief Executive Officer(5) | |||||||||||||||||||||||||||||||||
William T. Monahan | 2004 | $ | 371,488 | $ | 118,969 | $ | 15,418 | $ | 0 | 0 | 0 | $ | 235,462 | ||||||||||||||||||||
Former Chairman, | 2003 | $ | 678,013 | $ | 456,206 | $ | 15,289 | $ | 0 | 125,000 | 0 | $ | 7,500 | ||||||||||||||||||||
President and | 2002 | $ | 610,756 | $ | 936,313 | $ | 13,060 | $ | 0 | 85,000 | 0 | $ | 38,706 | ||||||||||||||||||||
Chief Executive Officer(6) | |||||||||||||||||||||||||||||||||
Jacqueline A. Chase | 2004 | $ | 268,378 | $ | 54,936 | $ | 4,787 | $ | 153,898 | 5,816 | 0 | $ | 7,688 | ||||||||||||||||||||
Vice President, | 2003 | $ | 249,909 | $ | 94,092 | $ | 1,940 | $ | 0 | 12,500 | 0 | $ | 7,500 | ||||||||||||||||||||
Human Resources | 2002 | $ | 237,505 | $ | 198,807 | $ | 1,940 | $ | 0 | 35,000 | 0 | $ | 25,625 | ||||||||||||||||||||
Frank P. Russomanno | 2004 | $ | 461,894 | $ | 80,500 | $ | 437 | $ | 369,196 | 63,958 | 0 | $ | 7,688 | ||||||||||||||||||||
Executive | 2003 | $ | 302,237 | $ | 157,405 | $ | 0 | $ | 0 | 30,000 | 0 | $ | 7,500 | ||||||||||||||||||||
Vice President and | 2002 | $ | 244,524 | $ | 312,000 | $ | 0 | $ | 0 | 55,000 | 0 | $ | 7,500 | ||||||||||||||||||||
Chief Operating Officer | |||||||||||||||||||||||||||||||||
John L. Sullivan | 2004 | $ | 310,887 | $ | 70,560 | $ | 7,574 | $ | 196,958 | 7,444 | 0 | $ | 7,688 | ||||||||||||||||||||
Senior | 2003 | $ | 289,563 | $ | 116,478 | $ | 4,692 | $ | 0 | 16,000 | 0 | $ | 7,500 | ||||||||||||||||||||
Vice President, | 2002 | $ | 278,467 | $ | 241,109 | $ | 2,463 | $ | 0 | 40,000 | 0 | $ | 22,202 | ||||||||||||||||||||
General Counsel and Secretary | |||||||||||||||||||||||||||||||||
Paul R. Zeller | 2004 | $ | 266,980 | $ | 61,905 | $ | 2,530 | $ | 282,059 | 11,871 | 0 | $ | 7,688 | ||||||||||||||||||||
Vice President and | 2003 | $ | 221,368 | $ | 70,881 | $ | 1,114 | $ | 0 | 10,000 | 0 | $ | 7,500 | ||||||||||||||||||||
Chief Financial Officer | 2002 | $ | 215,143 | $ | 162,518 | $ | 0 | $ | 0 | 25,000 | 0 | $ | 7,500 |
(1) | The amounts shown for 2004 include a discretionary bonus of $5,793 for Ms. Chase (including $793 related to Ms. Chase’s participation as a Top Performer in certain Company sponsored events) and $10,000 for each of Messrs. Sullivan and Zeller. The remaining amounts shown for 2004 are cash payments payable to the named individuals under the Company’s 2004 bonus plan. The amounts shown for 2003 include years-of-service awards of $74 for Mr. Sullivan and $446 for Mr. Russomanno. The remaining amounts shown for 2003 are cash payments payable to the named individuals under the Company’s 2003 bonus plan. The amounts shown for 2002 include a years-of-service award of $508 for Mr. Monahan, a retention bonus of $60,000 for Mr. Russomanno, a discretionary bonus of $7,657 for Mr. Sullivan, a discretionary bonus of $639 related to Mr. Zeller’s participation as a Top Performer in certain Company sponsored events and transaction bonuses payable to certain named individuals as a result of the sales of assets of the Company’s color proofing and color software business and the North American Digital Solutions and Services business in the aggregate amounts of $174,000 for Mr. Monahan, $40,280 for Ms. Chase, $53,600 for Mr. Sullivan and $42,200 for Mr. Zeller. The remaining amounts shown for 2002 are cash payments payable to the named individuals under the Company’s 2002 bonus plan. See “Employment, Separation and Severance Agreements and Transaction Bonuses.” |
(2) | The amounts shown for 2004 include payment of $85,678 in relocation benefits ($75,000 to cover relocation expenses plus $10,678 to cover the income taxes payable on this additional taxable income, as provided in Mr. Henderson’s Employment Agreement) for Mr. Henderson. See “Employment, Separation and Severance Agreements and Transaction Bonuses — Employment Agreement with Mr. Henderson.” |
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(3) | For purposes of this table, restricted stock is valued based on the closing price of the Company’s common stock on the date of grant. All shares of restricted stock vest 25% each year beginning on the first anniversary of the date of grant. Dividends paid on shares of restricted stock are held by the Company until the shares vest. As of December 31, 2004, the number and fair market value of all shares of restricted stock held by each named individual were as follows: Mr. Henderson, 6,500 shares, $206,895; Mr. Monahan, 0 shares, $0; Ms. Chase, 3,860 shares, $122,864; Mr. Russomanno, 9,260 shares, $294,746; Mr. Sullivan, 4,940 shares, $157,240; and Mr. Zeller, 7,900 shares, $251,457. |
(4) | The amounts shown for 2004 include payment of $227,774 to Mr. Monahan for consulting and advisory services to the Company. See “Employment, Separation and Severance Agreements and Transaction Bonuses — Separation Agreement and General Release with Mr. Monahan.” The remaining amounts shown for 2004 are the value of Company contributions of common stock to the accounts of the named individuals under the Retirement Investment Plan, which is $7,688 for each named individual. |
(5) | Mr. Henderson joined the Company as Chairman and Chief Executive Officer in May 2004. |
(6) | Mr. Monahan retired from the Company in June 2004. |
Option Grants in Last Fiscal Year | ||||||||||||||||||||
Individual Grants | ||||||||||||||||||||
% of Total Options | ||||||||||||||||||||
Number of Securities | Granted to | Exercise | ||||||||||||||||||
Underlying Options | Employees in | Price | Grant Date | |||||||||||||||||
Name | Granted | Fiscal Year 2004 | ($/Share) | Expiration Date | Present Value(3) | |||||||||||||||
Bruce A. Henderson | 40,000 | (1) | 4.75 | % | $ | 40.26 | 5/13/2011 | $ | 622,000 | |||||||||||
175,000 | (2) | 20.78 | % | $ | 40.26 | 5/13/2011 | $ | 1,823,238 | ||||||||||||
William T. Monahan | 0 | 0 | % | n/a | n/a | n/a | ||||||||||||||
Jacqueline A. Chase | 5,816 | (1) | .69 | % | $ | 39.87 | 5/5/2011 | $ | 88,287 | |||||||||||
Frank P. Russomanno | 13,958 | (1) | 1.66 | % | $ | 39.87 | 5/5/2011 | $ | 211,882 | |||||||||||
50,000 | (2) | 5.94 | % | $ | 40.26 | 5/13/2011 | $ | 520,925 | ||||||||||||
John L. Sullivan | 7,444 | (1) | .88 | % | $ | 39.87 | 5/5/2011 | $ | 113,000 | |||||||||||
Paul R. Zeller | 4,653 | (1) | .55 | % | $ | 39.87 | 5/5/2011 | $ | 70,633 | |||||||||||
7,218 | (1) | .86 | % | $ | 33.03 | 11/11/2011 | $ | 91,741 |
(1) | These options were granted at the fair market value of a share of common stock on the grant date, become exercisable at the rate of 25% each year beginning on the first anniversary of the date of grant, and expire seven years from the grant date. These options vest in the event of termination of the employee within two years of a change of control (other than for cause). |
(2) | These options were granted at the fair market value of a share of common stock on the grant date, become exercisable only in the event the Company meets certain performance criteria (see below), and expire seven years from the grant date. These options vest in the event of termination of the employee within two years of a change of control (other than for cause). Mr. Henderson’s performance based options will vest as follows: (i) 100,000 shares on May 13, 2008, if the Company achieves a 10% or greater compounded average annual growth in operating income for the period beginning on January 1, 2005 and ending on December 31, 2007, as compared to the December 31, 2004 full fiscal year operating income before deducting restructuring and other special items (i.e., $79.1 million) and (ii) 75,000 shares on February 14, 2011, if the Company achieves a 15% or greater compounded average annual growth in operating income for the period beginning on January 1, 2008 and ending on December 31, 2010, as compared to the December 31, 2007 full fiscal year operating income. Mr. Russomanno’s performance based options will vest on |
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May 13, 2008 if the Company achieves a 10% or greater compounded average annual growth in operating income for the period beginning on January 1, 2004 and ending on December 31, 2007, as compared to the December 31, 2003 full fiscal year operating income. | |
(3) | In accordance with rules of the Securities and Exchange Commission, the Black-Scholes option pricing model was chosen to estimate the grant date present value of the options set forth in this table. The Company’s use of this model should not be construed as an endorsement of its accuracy at valuing options. All stock option valuation models, including the Black-Scholes model, require a prediction about the future movement of the stock price. The following weighted average assumptions were made for purposes of calculating the grant date present value for the options: expected life of the option of five years, volatility at 41%, dividend yield at 1.0%, risk free rate of return of 3.67% for all options and for Mr. Henderson’s and Mr. Russomanno’s performance based options, an additional discount rate of 33.0% was applied (as recommended by the Compensation Committee’s compensation consultant) to recognize the risk associated with performance based option grants. |
Aggregated Option Exercises in Last Fiscal Year | ||||||||||||||||||||||||
and Fiscal Year End Option Values | ||||||||||||||||||||||||
Number of Securities | Value of Unexercised | |||||||||||||||||||||||
Number of | Underlying Unexercised | In-the-Money Options at | ||||||||||||||||||||||
Shares | Options at 12/31/04 | 12/31/04 | ||||||||||||||||||||||
Acquired on | ||||||||||||||||||||||||
Name | Exercise | Value Realized | Exercisable | Unexercisable | Exercisable | Unexercisable | ||||||||||||||||||
Bruce A. Henderson | 0 | $ | 0 | 0 | 215,000 | $ | 0 | $ | 0 | |||||||||||||||
William T. Monahan | 85,000 | $ | 1,479,000 | 410,340 | 0 | $ | 2,845,821 | $ | 0 | |||||||||||||||
Jacqueline A. Chase | 44,380 | $ | 691,886 | 55,625 | 32,691 | $ | 332,800 | $ | 115,250 | |||||||||||||||
Frank P. Russomanno | 0 | $ | 0 | 78,130 | 115,208 | $ | 541,171 | $ | 204,825 | |||||||||||||||
John L. Sullivan | 0 | $ | 0 | 109,000 | 39,444 | $ | 1,025,850 | $ | 137,050 | |||||||||||||||
Paul R. Zeller | 0 | $ | 0 | 61,030 | 31,871 | $ | 510,048 | $ | 71,650 |
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(Total Return Index) | 12/31/99 | 12/31/00 | 12/31/01 | 12/31/02 | 12/31/03 | 12/31/04 | ||||||||||||||||||
Imation Corp. | $ | 100.00 | 46.18 | 64.30 | 104.52 | 105.45 | 96.49 | |||||||||||||||||
S&P MidCap 400 Index | 100.00 | 117.51 | 116.80 | 99.86 | 135.40 | 157.70 | ||||||||||||||||||
PSE High Tech Index | 100.00 | 83.88 | 70.94 | 47.41 | 72.35 | 81.10 |
34
INVESTOR RELATIONS | |
IMATION CORP. | |
1 IMATION PLACE | |
OAKDALE, MN 55128 |
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BY ORDER OF THE BOARD OF DIRECTORS, | |
John L. Sullivan | |
Senior Vice President, General Counsel and Secretary |
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(a) “Affiliate” shall mean (i) any entity that, directly or indirectly through one or more intermediaries, is controlled by the Company and (ii) any entity in which the Company has a significant equity interest, in each case as determined by the Committee. | |
(b) “Award” shall mean any Option, Stock Appreciation Right, Restricted Stock, Restricted Stock Unit, Dividend Equivalent, Performance Award, Stock Award or Other Stock-Based Award granted under the Plan. | |
(c) “Award Agreement” shall mean any written agreement, contract or other instrument or document evidencing an Award granted under the Plan. Each Award Agreement shall be subject to the applicable terms and conditions of the Plan and any other terms and conditions (not inconsistent with the Plan) determined by the Committee. | |
(d) “Board” shall mean the Board of Directors of the Company. | |
(e) “Code” shall mean the Internal Revenue Code of 1986, as amended from time to time, and any regulations promulgated thereunder. | |
(f) “Committee” shall mean the Compensation Committee of the Board or any successor committee of the Board designated by the Board to administer the Plan. The Committee shall be comprised of not less than such number of Directors as shall be required to permit Awards granted under the Plan to qualify under Rule 16b-3, and each member of the Committee shall be a “Non-Employee Director” within the meaning of Rule 16b-3 and an “outside director” within the meaning of Section 162(m) of the Code. The Company expects to have the Plan administered in accordance with the requirements for the award of “qualified performance-based compensation” within the meaning of Section 162(m) of the Code. | |
(g) “Company” shall mean Imation Corp., a Delaware corporation, or any successor corporation. | |
(h) “Director” shall mean a member of the Board. | |
(i) “Dividend Equivalent” shall mean any right granted under Section 6(d) of the Plan. | |
(j) “Eligible Person” shall mean any employee, officer, consultant, independent contractor, advisor or non-employee Director providing services to the Company or any Affiliate whom the Committee determines to be an Eligible Person. An Eligible Person must be a natural person. |
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(k) “Exchange Act” shall mean the Securities Exchange Act of 1934, as amended. | |
(l) “Fair Market Value” shall mean, with respect to any property (including, without limitation, any Shares or other securities), the fair market value of such property determined by such methods or procedures as shall be established from time to time by the Committee. Notwithstanding the foregoing, unless otherwise determined by the Committee, the Fair Market Value of Shares on a given date for purposes of the Plan shall be the closing sale price of the Shares on the New York Stock Exchange as reported in the consolidated transaction reporting system on such date or, if such Exchange is not open for trading on such date, on the most recent preceding date when such Exchange is open for trading. | |
(m) “Incentive Stock Option” shall mean an option granted under Section 6(a) of the Plan that is intended to meet the requirements of Section 422 of the Code or any successor provision. | |
(n) “Non-Qualified Stock Option” shall mean an option granted under Section 6(a) of the Plan that is not intended to be an Incentive Stock Option. | |
(o) “Option” shall mean an Incentive Stock Option or a Non-Qualified Stock Option. | |
(p) “Other Stock-Based Award” shall mean any right granted under Section 6(g) of the Plan. | |
(q) “Participant” shall mean an Eligible Person designated to be granted an Award under the Plan. | |
(r) “Performance Award” shall mean any right granted under Section 6(e) of the Plan. | |
(s) “Performance Goal” shall mean one or more of the following performance goals, either individually, alternatively or in any combination, applied on a corporate, subsidiary, division, business unit or line of business basis: sales, revenue, costs, expenses, earnings (including one or more of net profit after tax, gross profit, operating profit, earnings before interest and taxes, earnings before interest, taxes, depreciation and amortization and net earnings), earnings per share, earnings per share from continuing operations, operating income, pre-tax income, operating income margin, net income, margins (including one or more of gross, operating and net income margins), returns (including one or more of return on actual or proforma assets, net assets, equity, investment, capital and net capital employed), stockholder return (including total stockholder return relative to an index or peer group), stock price, economic value added, cash generation, cash flow, unit volume, working capital, market share, cost reductions and strategic plan development and implementation. Such goals may reflect absolute entity or business unit performance or a relative comparison to the performance of a peer group of entities or other external measure of the selected performance criteria. Pursuant to rules and conditions adopted by the Committee on or before the 90th day of the applicable performance period for which Performance Goals are established, the Committee may appropriately adjust any evaluation of performance under such goals to exclude the effect of certain events, including any of the following events: asset write-downs; litigation or claim judgments or settlements; changes in tax law, accounting principles or other such laws or provisions affecting reported results; severance, contract termination and other costs related to exiting certain business activities; and gains or losses from the disposition of businesses or assets or from the early extinguishment of debt. | |
(t) “Person” shall mean any individual or entity, including a corporation, partnership, limited liability company, association, joint venture or trust. | |
(u) “Plan” shall mean this Imation Corp. 2005 Stock Incentive Plan, as amended from time to time. |
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(v) “Restricted Stock” shall mean any Share granted under Section 6(c) of the Plan. | |
(w) “Restricted Stock Unit” shall mean any unit granted under Section 6(c) of the Plan evidencing the right to receive a Share (or a cash payment equal to the Fair Market Value of a Share) at some future date. | |
(x) “Rule 16b-3” shall mean Rule 16b-3 promulgated by the Securities and Exchange Commission under the Exchange Act or any successor rule or regulation. | |
(y) “Section 162(m)” shall mean Section 162(m) of the Code and the applicable Treasury Regulations promulgated thereunder. | |
(z) “Shares” shall mean shares of Common Stock, par value of $0.01 per share, of the Company or such other securities or property as may become subject to Awards pursuant to an adjustment made under Section 4(c) of the Plan. | |
(aa)“Stock Appreciation Right” shall mean any right granted under Section 6(b) of the Plan. | |
(bb)“Stock Award” shall mean any Share granted under Section 6(f) of the Plan. |
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(i) Section 162(m) Limitation for Certain Types of Awards. No Eligible Person may be granted Options, Stock Appreciation Rights or any other Award or Awards under the Plan, the value of which Award or Awards is based solely on an increase in the value of the Shares after the date of grant of such Award or Awards, for more than 500,000 Shares (subject to adjustment as provided in Section 4(c) of the Plan) in the aggregate in any calendar year. | |
(ii) Section 162(m) Limitation for Performance Awards. The maximum amount payable pursuant to all Performance Awards to any Participant in the aggregate in any calendar year shall be $2,000,000 in value, whether payable in cash, Shares or other property. This limitation does not apply to any Award subject to the limitation contained in Section 4(d)(i) of the Plan. | |
(iii) Plan Limitation on Restricted Stock, Restricted Stock Units and Stock Awards. No more than 1,500,000 Shares, subject to adjustment as provided in Section 4(c) of the Plan, shall be available under the Plan for issuance pursuant to grants of Restricted Stock, Restricted Stock Units and Stock Awards; provided, however, that if any Awards of Restricted Stock Units terminate or are forfeited or cancelled without the issuance of any Shares or if Shares of Restricted Stock are forfeited or otherwise reacquired by the Company prior to vesting, whether or not dividends have been paid on such Shares, then the Shares subject to such termination, forfeiture, cancellation or reacquisition by the Company shall again be available for grants of Restricted Stock, Restricted Stock Units and Stock Awards for purposes of this limitation on grants of such Awards. | |
(iv) Limitation on Awards Granted to Non-Employee Directors. Directors who are not also employees of the Company or an Affiliate may not be granted Awards in the aggregate for more than 500,000 Shares available for Awards under the Plan, subject to adjustment as provided in Section 4(c) of the Plan. | |
(v) Limitation on Incentive Stock Options. The number of Shares available for granting Incentive Stock Options under the Plan shall not exceed 2,500,000, subject to adjustment as provided in Section 4(c) of the Plan and subject to the provisions of Section 422 or 424 of the Code or any successor provision. |
(i) Exercise Price. The purchase price per Share purchasable under an Option shall be determined by the Committee and shall not be less than 100% of the Fair Market Value of a |
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Share on the date of grant of such Option; provided, however, that the Committee may designate a per share exercise price below Fair Market Value on the date of grant (A) to the extent necessary or appropriate, as determined by the Committee, to satisfy applicable legal or regulatory requirements of a foreign jurisdiction or (B) if the Option is granted in substitution for a stock option previously granted by an entity that is acquired by or merged with the Company or an Affiliate. | |
(ii) Option Term. The term of each Option shall be fixed by the Committee but shall not be longer than 10 years from the date of grant. | |
(iii) Time and Method of Exercise. The Committee shall determine the time or times at which an Option may be exercised in whole or in part and the method or methods by which, and the form or forms (including, without limitation, cash, Shares, other securities, other Awards or other property, or any combination thereof, having a Fair Market Value on the exercise date equal to the applicable exercise price) in which, payment of the exercise price with respect thereto may be made or deemed to have been made. |
(i) Restrictions. Shares of Restricted Stock and Restricted Stock Units shall be subject to such restrictions as the Committee may impose (including, without limitation, any limitation on the right to vote a Share of Restricted Stock or the right to receive any dividend or other right or property with respect thereto), which restrictions may lapse separately or in combination at such time or times, in such installments or otherwise, as the Committee may deem appropriate. The minimum vesting period of such Awards shall be three years from the date of grant, unless the Award is conditioned on performance of the Company or an Affiliate or on personal performance (other than continued service with the Company or an Affiliate), in which case the Award may vest over a period of at least one year from the date of grant. Notwithstanding the foregoing, the Committee may permit acceleration of vesting of such Awards in the event of the Participant’s death, disability or retirement or a change in control of the Company. | |
(ii) Issuance and Delivery of Shares. Any Restricted Stock granted under the Plan shall be issued at the time such Awards are granted and may be evidenced in such manner as the Committee may deem appropriate, including book-entry registration or issuance of a stock |
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certificate or certificates, which certificate or certificates shall be held by the Company. Such certificate or certificates shall be registered in the name of the Participant and shall bear an appropriate legend referring to the restrictions applicable to such Restricted Stock. Shares representing Restricted Stock that is no longer subject to restrictions shall be delivered to the Participant promptly after the applicable restrictions lapse or are waived. In the case of Restricted Stock Units, no Shares shall be issued at the time such Awards are granted. Upon the lapse or waiver of restrictions and the restricted period relating to Restricted Stock Units evidencing the right to receive Shares, such Shares shall be issued and delivered to the holder of the Restricted Stock Units. | |
(iii) Forfeiture. Except as otherwise determined by the Committee, upon a Participant’s termination of employment (as determined under criteria established by the Committee) during the applicable restriction period, all Shares of Restricted Stock and all Restricted Stock Units held by the Participant at such time shall be forfeited and reacquired by the Company; provided, however, that the Committee may, when it finds that a waiver would be in the best interest of the Company, waive in whole or in part any or all remaining restrictions with respect to Shares of Restricted Stock or Restricted Stock Units. |
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(i) Consideration for Awards. Awards may be granted for no cash consideration or for any cash or other consideration as may be determined by the Committee or required by applicable law. | |
(ii) Awards May Be Granted Separately or Together. Awards may, in the discretion of the Committee, be granted either alone or in addition to, in tandem with or in substitution for any other Award or any award granted under any other plan of the Company or any Affiliate. Awards granted in addition to or in tandem with other Awards or in addition to or in tandem with awards granted under any other plan of the Company or any Affiliate may be granted either at the same time as or at a different time from the grant of such other Awards or awards. | |
(iii) Forms of Payment under Awards. Subject to the terms of the Plan and of any applicable Award Agreement, payments or transfers to be made by the Company or an Affiliate upon the grant, exercise or payment of an Award may be made in such form or forms as the Committee shall determine (including, without limitation, cash, Shares, other securities, other Awards or other property, or any combination thereof), and may be made in a single payment or transfer, in installments or on a deferred basis, in each case in accordance with rules and procedures established by the Committee. Such rules and procedures may include, without limitation, provisions for the payment or crediting of reasonable interest on installment or deferred payments or the grant or crediting of Dividend Equivalents with respect to installment or deferred payments. | |
(iv) Term of Awards. The term of each Award shall be for a period not longer than 10 years from the date of grant. | |
(v) Limits on Transfer of Awards. Except as otherwise provided by the Committee or the terms of this Plan, no Award and no right under any such Award shall be transferable by a Participant other than by will or by the laws of descent and distribution. The Committee may establish procedures as it deems appropriate for a Participant to designate a Person or Persons, as beneficiary or beneficiaries, to exercise the rights of the Participant and receive any property distributable with respect to any Award in the event of the Participant’s death. The Committee, in its discretion and subject to such additional terms and conditions as it determines, may permit a Participant to transfer a Non-Qualified Stock Option to any “family member” (as such term is defined in the General Instructions to Form S-8 (or any successor to such Instructions or such Form) under the Securities Act of 1933, as amended) at any time that such Participant holds such Option, provided that such transfers may not be for value (i.e., the transferor may not receive any consideration therefor) and the family member may not make any subsequent transfers other than by will or by the laws of descent and distribution. Each Award under the Plan or right under any such Award shall be exercisable during the Participant’s lifetime only by the Participant (except as provided herein or in an Award Agreement or amendment thereto relating to a Non-Qualified Stock Option) or, if permissible under applicable law, by the Participant’s guardian or legal representative. No Award or right under any such Award may be pledged, alienated, attached or otherwise encumbered, and any purported pledge, alienation, attachment or encumbrance thereof shall be void and unenforceable against the Company or any Affiliate. | |
(vi) Restrictions; Securities Exchange Listing. All Shares or other securities delivered under the Plan pursuant to any Award or the exercise thereof shall be subject to such restrictions as the Committee may deem advisable under the Plan, applicable federal or state securities |
A-8
laws and regulatory requirements, and the Committee may cause appropriate entries to be made or legends to be placed on the certificates for such Shares or other securities to reflect such restrictions. If the Shares or other securities are traded on a securities exchange, the Company shall not be required to deliver any Shares or other securities covered by an Award unless and until such Shares or other securities have been admitted for trading on such securities exchange. |
(i) requires stockholder approval under the rules or regulations of the Securities and Exchange Commission, the New York Stock Exchange, any other securities exchange or the National Association of Securities Dealers, Inc. that are applicable to the Company; | |
(ii) increases the number of shares authorized under the Plan as specified in Section 4(a) of the Plan; | |
(iii) increases the number of shares subject to the limitations contained in Section 4(d) of the Plan; | |
(iv) permits repricing of Options or Stock Appreciation Rights which is prohibited by Section 3(a)(v) of the Plan; | |
(v) permits the award of Options or Stock Appreciation Rights at a price less than 100% of the Fair Market Value of a Share on the date of grant of such Option or Stock Appreciation Right, contrary to the provisions of Sections 6(a)(i) and 6(b)(ii) of the Plan; and | |
(vi) would cause Section 162(m) of the Code to become unavailable with respect to the Plan. |
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B-1
Financial Statement and Disclosure Matters | |
1. Review and discuss with management and the independent auditor the annual audited financial statements, including disclosures made in management’s discussion and analysis, and recommend to the Board whether the audited financial statements should be included in the Company’s Form 10-K. | |
2. Review and discuss with management and the independent auditor the Company’s quarterly financial statements prior to the filing of its Form 10-Q, including the results of the independent auditor’s review of the quarterly financial statements. | |
3. Discuss with management and the independent auditor significant financial reporting issues and judgments made in connection with the preparation of the Company’s financial statements, including any significant changes in the Company’s selection or application of accounting principles, any major issues as to the adequacy of the Company’s internal controls and any special steps adopted in light of material control deficiencies. | |
4. Review and discuss quarterly reports from the independent auditors on: |
(a) All critical accounting policies and practices to be used. | |
(b) All alternative treatments within generally accepted accounting principles for policies and procedures related to material items that have been discussed with management, including the ramification of the use of such alternative disclosures and treatments, and the treatment preferred by the independent auditor. | |
(c) Other material written communications between the independent auditor and management, such as any management letter or schedule of unadjusted differences. |
5. Discuss with management the Company’s earnings press releases, including the use of “pro forma” or “adjusted” non-GAAP information, as well as financial information and earnings guidance provided to analysts and rating agencies. Such discussion may be done generally (consisting of discussing the types of information to be disclosed and the types of presentations to be made). | |
6. Discuss with management and the independent auditor the effect of regulatory and accounting initiatives as well as off-balance sheet structures on the Company’s financial statements. | |
7. Discuss with management the Company’s major financial risk exposures and the steps management has taken to monitor and control such exposures, including the Company’s risk assessment and risk management policies. | |
8. Discuss with the independent auditor the matters required to be discussed by Statement on Auditing Standards No. 61 relating to the conduct of the audit, including any difficulties encountered in the course of the audit work, any restrictions on the scope of activities or access to requested information, and any significant disagreements with management. |
B-2
9. Review disclosures made to the Audit Committee by the Company’s CEO and CFO during their certification process for the Form 10-K and Form 10-Q about any significant deficiencies in the design or operation of internal controls or material weaknesses therein and any fraud involving management or other employees who have a significant role in the Company’s internal controls. | |
Oversight of the Company’s Relationship with the Independent Auditor | |
10. Review and evaluate the lead partner of the independent auditor team. | |
11. Obtain and review a report from the independent auditor at least annually regarding (a) the independent auditor’s internal quality-control procedures, (b) any material issues raised by the most recent internal quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities within the preceding five years respecting one or more independent audits carried out by the firm, (c) any steps taken to deal with any such issues, and (d) all relationships between the independent auditor and the Company. Evaluate the qualifications, performance and independence of the independent auditor, including considering whether the auditor’s quality controls are adequate and the provision of permitted non-audit services is compatible with maintaining the auditor’s independence, and taking into account the opinions of management and internal auditors. The Audit Committee shall present its conclusions with respect to the independent auditor to the Board. | |
12. Ensure the rotation of the lead (or coordinating) audit partner having primary responsibility for the audit and the audit partner responsible for reviewing the audit as required by law. Consider whether, in order to assure continuing auditor independence, it is appropriate to adopt a policy of rotating the independent auditing firm on a regular basis. | |
13. Recommend to the Board policies for the Company’s hiring of employees or former employees of the independent auditor who participated in any capacity in the audit of the Company. | |
14. Meet with the independent auditor prior to the audit to discuss the planning and staffing of the audit. | |
Oversight of the Company’s Internal Audit Function | |
15. Review the appointment and replacement of the senior internal auditing executive. | |
16. Review the significant reports to management prepared by the internal auditing department and management’s responses. | |
17. Discuss with the independent auditor and management the internal audit department responsibilities, budget and staffing and any recommended changes in the planned scope of the internal audit. | |
Compliance Oversight Responsibilities | |
18. Review with the independent auditor any issues having potential implications under Section 10A(b) of the Exchange Act . | |
19. Obtain reports from management, the Company’s senior internal auditing executive and the independent auditor that the Company and its subsidiary/foreign affiliated entities are in conformity with applicable legal requirements and the Company’s Code of Business Conduct and Ethics. Review reports and disclosures of insider and affiliated party transactions. Advise the Board with respect to the Company’s policies and procedures regarding compliance with applicable laws and regulations and with the Company’s Code of Business Conduct and Ethics. |
B-3
20. Establish procedures for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters, and the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters. | |
21. Discuss with management and the independent auditor any correspondence with regulators or governmental agencies and any published reports which raise material issues regarding the Company’s financial statements or accounting policies. | |
22. Discuss with the Company’s General Counsel legal matters that may have a material impact on the financial statements or the Company’s compliance policies. |
B-4
ANNUAL MEETING OF SHAREHOLDERS
THE RITZ CARLTON BOSTON COMMON
10 AVERY STREET
BOSTON, MA 02111
MAY 4, 2005
9:00 A.M. LOCAL TIME
ELECTRONIC DELIVERY OF PROXY MATERIALS
Sign up to receive next year’s Annual Report and proxy materials via the Internet rather than by mail. Next year when the materials are available, we will send you an e-mail with instructions which will enable you to review these materials on-line. To sign up for this optional service, visit http://www.giveconsent.com/imn.
IMATION CORP.
2005 PROXY
This Proxy is Solicited on Behalf of the Board of Directors
The undersigned hereby appoints Bruce A. Henderson and John L. Sullivan, and each of them, as proxies with full power of substitution, to vote all shares of Common Stock which the undersigned has power to vote at the Annual Meeting of Shareholders of Imation Corp. to be held at 9:00 a.m. (local time), Wednesday, May 4, 2005 at the Ritz Carlton Boston Common, 10 Avery Street, Boston MA 02111, and at any adjournment thereof, in accordance with the instructions set forth herein and with the same effect as though the undersigned were present in person and voting such shares. The Proxies are authorized in their discretion to vote upon such other business as may properly come before the Annual Meeting or any adjournment thereof.
Furthermore, as a participant in the Imation Retirement Investment Plan (“RIP”), I hereby direct Fidelity Management Trust Company, as RIP Trustee, to vote at the 2005 Annual Meeting of Shareholders of Imation Corp., and at any adjournment thereof, all shares of Imation Corp. Common Stock allocated as of March 11, 2005 to my account in the Imation RIP, plus a pro rata portion of the shares that have not been allocated to participant accounts or for which no instructions are received, as designated below. I understand that this card must be received by The Bank of New York, acting as tabulation agent for the RIP Trustee, by April 30, 2005. If it is not received by that date, or if the voting instructions are invalid because this form is not properly signed and dated, the shares held in my account will be voted by Fidelity Management Trust Company in the same proportion that the other participants in the plan direct the RIP Trustee to vote shares allocated to their accounts. All voting instructions given by participants shall be held in strict confidence by the RIP Trustee.
Indicate change of address here and mark box on reverse side.
IMATION CORP. P.O. BOX 11023 NEW YORK, N.Y. 10203-0023
YOUR VOTE IS IMPORTANT VOTE BY INTERNET / TELEPHONE 24 HOURS A DAY, 7 DAYS A WEEK |
INTERNET
https://www.proxyvotenow.com/imn
• | Go to the website address listed above. | |||
• | Have your proxy card ready. | |||
• | Follow the simple instructions that appear on your computer screen. |
OR
TELEPHONE
1-866-205-9073
• | Use any touch-tone telephone. | |||
• | Have your proxy card ready. | |||
• | Follow the simple recorded instructions. |
OR
• | Mark, sign and date your proxy card. | |||
• | Detach your proxy card. | |||
• | Return your proxy card in the postage-paid envelope provided. |
You may now vote your proxy 24 hours a day, 7 days a week using either a touch-tone telephone or through the internet. Your telephone or Internet vote must be received by 5:00 p.m. New York time on May 3, 2005.
1-866-205-9073
CALL TOLL-FREE TO VOTE
-DETACH PROXY CARD HERE IF YOU ARE NOT VOTING BY TELEPHONE OR INTERNET-
Please Sign, Date and Return | [X] | |||||
the Proxy Card Promptly | ||||||
Using the Enclosed Envelope. | Votes must be indicated | |||||
(x) in Black or Blue ink. |
This proxy, when properly executed, will be voted as directed. If no direction is made, it will be voted “FOR” Items 1, 2 and 3. Discretionary authority is hereby conferred as to all other matters which may properly come before the Annual Meeting or any adjournment thereof.
THE DIRECTORS RECOMMEND A VOTE “FOR” ITEMS 1, 2 AND 3.
1. | Election of three Directors (Class III) to serve a term of three years. |
FOR ALL | [ ] | WITHHOLD FOR ALL | [ ] | EXCEPTIONS | [ ] |
Nominees: 01 — Linda W. Hart, 02 — Bruce A. Henderson, 03 —Charles Reich
(INSTRUCTIONS: To withhold authority to vote for any individual nominee, strike a line through that nominee’s name and check the “Exceptions” box above.)
FOR | AGAINST | ABSTAIN | ||||||
2. | Ratification of appointment of PricewaterhouseCoopers LLP as independent registered public accounting firm. | [ ] | [ ] | [ ] |
FOR | AGAINST | ABSTAIN | ||||||
3. | Approval of the 2005 Stock Incentive Plan | [ ] | [ ] | [ ] |
Address Change? Mark box. Indicate change on reverse. | [ ] |
Check this box if you plan to attend the Annual Meeting. If you choose to vote your proxy by telephone, please do not hang up until you have been prompted and have replied regarding your attendance at the Annual Meeting. | [ ] |
SCAN LINE
Please sign exactly as name appears on this proxy. When shares are held by joint tenants, either or both may sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If the shareholder is a corporation, please sign in full corporate name by president or other authorized officer. If the shareholder is a partnership, please sign in partnership name by authorized person.
Date | Share Owner sign here | Co-Owner sign here |
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