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FORM 10-Q/A
QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF
For the quarterly period ended March 31, 2003
Commission file number: 0-22141
COVANSYS CORPORATION
| Michigan (State or Other Jurisdiction of Incorporation or Organization) | 38-2606945 (IRS Employer Identification No.) |
32605 West Twelve Mile Road
Registrant’s telephone number, including area code:(248) 488-2088
Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yeso Nox
Indicate by check mark whether the registrant is an accelerated filer (as defined in Exchange Act Rule 12b-2) Yesx Noo
Indicate the number of shares outstanding of each of the issuer’s classes of common stock, as of the latest practicable date.
| No Par Value (Class of Common Stock) | 27,224,688 (Outstanding as of May 1, 2003) |
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Explanatory Note
The purpose of this Amendment No. 1 on Form 10-Q/ A to the Quarterly Report on Form 10-Q of Covansys Corporation (the “Company”) for the three months ended March 31, 2003 as filed with the Securities and Exchange Commission is to reflect the restatement of the Company’s consolidated financial statements.
Subsequent to the issuance of its financial statements for the year ended December 31, 2003, and in connection with the completion of a physical inventory and assessment, the Company determined that it would be required to take a non-cash charge of $2,561,000 related to the net book value of missing equipment and furniture, obsolete equipment and certain maintenance contracts that were appropriately capitalized but were assigned a useful life in excess of the maintenance period. The remaining amount of the charge of $1,066,000 was recorded in the first quarter of 2004 related to missing equipment which could not be identified with any particular period ($742,000) and for equipment that was deemed to be obsolete in the first quarter of 2004 ($324,000). To account for the portion of the charge that could be attributed to prior periods, the Company has restated its previously issued financial statements for 2003, 2002 and 2001. In connection with this restatement, the Company also made adjustments to prior years for healthcare related reimbursements (totaling $546,000), for certain other adjustments (totaling $225,000) that had previously been recorded in incorrect periods. In addition, the Company recorded other corrections, resulting in a reduction to accrued liabilities of $148,000 and $78,000 as of December 31, 2003 and 2002, and corresponding credits to earnings of $70,000 and $78,000 in 2003 and 2002, respectively.
The effects of this restatement on the condensed balance sheets of the Company as at March 31, 2003 and December 31, 2002, and on the condensed consolidated statements of operations and condensed consolidated statements of cash flows for the three months ended March 31, 2003 and 2002, are presented in Item 1 (Restated Financial Statements) and Item 2 (Restated Management’s Discussion and Analysis of Financial Condition and Results of Operations) of Part I of this Amendment No. 1. Certain internal accounting control issues identified by management and related to the restatement are disclosed in Item 4 of Part I of this Amendment No. 1. The Company’s Chief Executive Officer and Chief Financial Officer have also reissued their certifications required by Sections 302 and 906 of the Sarbanes-Oxley Act.
The Company’s restatement of its financial statements for each of the years ended December 31, 2003, 2002 and 2001 is reflected in Amendment No. 1 on Form 10-K/ A, filed concurrently herewith, which amends its previously filed Form 10-K for the year ended December 31, 2003. The Company is also concurrently filing amendments on Forms 10-Q/ A to its previously filed Forms 10-Q for each of the periods ended June 30, 2003 and September 30, 2003 to reflect the restatement of its financial statements for those periods as well. The Company has not amended and does not intend to amend its other previously filed annual reports on Forms 10-K or its other quarterly reports on Forms 10-Q for the periods affected by the restatement or adjustments. For this reason, the consolidated financial statements and related financial information contained in those previously filed reports should no longer be relied upon.
Additional detail regarding the restatement is included in Note 2 of the Notes to Consolidated Financial Statements included in Part I — Item 2 of this Amendment No. 1 on Form 10-Q/ A.
Except as required to reflect the effects of the restatement, no attempt has been made in this Amendment No. 1 to modify or update other disclosures presented in the original report on Form 10-Q for the period ended March 31, 2003. This Form 10-Q/ A does not reflect events occurring after the filing of the original Form 10-Q on May 13, 2003 or modify or update those disclosures affected by subsequent events. Concurrently with the filing of this Form 10-Q/ A, the Company is also filing its Quarterly Report on Form 10-Q for the period ended March 31, 2004, the filing of which had been delayed pending the resolution of the accounting matters related to the restatement.
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COVANSYS CORPORATION
INDEX
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PART I. FINANCIAL INFORMATION
Item 1. Restated Financial Statements
COVANSYS CORPORATION AND SUBSIDIARIES
| Restated | ||||||||||
| December 31, | March 31, | |||||||||
| 2002 | 2003 | |||||||||
| (Dollars in thousands) | ||||||||||
| (Unaudited) | ||||||||||
ASSETS | ||||||||||
| Current assets: | ||||||||||
| Cash and cash equivalents | $ | 88,288 | $ | 73,581 | ||||||
| Short-term investments | 13,263 | 21,479 | ||||||||
| Cash and short-term investments | 101,551 | 95,060 | ||||||||
| Accounts receivable, net | 69,290 | 80,285 | ||||||||
| Revenue earned in excess of billings, net | 42,500 | 35,923 | ||||||||
| Deferred taxes | 4,235 | 4,235 | ||||||||
| Prepaid expenses and other | 6,107 | 7,504 | ||||||||
| Total current assets | 223,683 | 223,007 | ||||||||
| Property and equipment, net | 34,972 | 33,868 | ||||||||
| Computer software, net | 6,958 | 6,544 | ||||||||
| Goodwill, net | 17,053 | 17,053 | ||||||||
| Deferred taxes | 9,998 | 9,998 | ||||||||
| Other assets, net | 12,272 | 12,016 | ||||||||
| Total assets | $ | 304,936 | $ | 302,486 | ||||||
LIABILITIES AND SHAREHOLDERS’ EQUITY | ||||||||||
| Current liabilities: | ||||||||||
| Accounts payable | $ | 10,754 | $ | 10,322 | ||||||
| Accrued payroll and related costs | 23,063 | 21,399 | ||||||||
| Other accrued liabilities | 24,340 | 24,090 | ||||||||
| Deferred revenue | 627 | 581 | ||||||||
| Total current liabilities | 58,784 | 56,392 | ||||||||
| Other liabilities | 128 | 25 | ||||||||
| Commitments and contingencies | ||||||||||
| Convertible redeemable preferred stock, no par value, 200,000 shares issued and outstanding as of December 31, 2002 and March 31, 2003, respectively | 164,222 | 165,317 | ||||||||
| Shareholders’ equity: | ||||||||||
| Preferred stock, no par value, 1,000,000 shares authorized, 200,000 issued as convertible redeemable preferred stock | — | — | ||||||||
| Common stock, no par value, 200,000,000 shares authorized, 27,221,049 and 27,284,888 shares issued and outstanding as of December 31, 2002 and March 31, 2003, respectively | — | — | ||||||||
| Additional paid-in capital | 98,631 | 97,740 | ||||||||
| Retained earnings (deficit) | (8,713 | ) | (8,534 | ) | ||||||
| Stock subscriptions receivable | (2,218 | ) | (2,090 | ) | ||||||
| Accumulated other comprehensive loss | (5,898 | ) | (6,364 | ) | ||||||
| Total shareholders’ equity | 81,802 | 80,752 | ||||||||
| Total liabilities and shareholders’ equity | $ | 304,936 | $ | 302,486 | ||||||
The accompanying notes are an integral part of these unaudited condensed consolidated financial statements.
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COVANSYS CORPORATION AND SUBSIDIARIES
| Restated | ||||||||||
| Three Months Ended | ||||||||||
| March 31, | ||||||||||
| 2002 | 2003 | |||||||||
| (In thousands, except | ||||||||||
| per share data) | ||||||||||
| (Unaudited) | ||||||||||
| Revenues | $ | 90,768 | $ | 96,559 | ||||||
| Cost of revenues | 66,383 | 74,777 | ||||||||
| Gross profit | 24,385 | 21,782 | ||||||||
| Selling, general and administrative expenses | 24,229 | 21,988 | ||||||||
| Income (loss) from operations | 156 | (206 | ) | |||||||
| Other income, net | 1,073 | 493 | ||||||||
| Income before provision (benefit) for income taxes | 1,229 | 287 | ||||||||
| Provision (benefit) for income taxes | (332 | ) | 108 | |||||||
| Net income | 1,561 | 179 | ||||||||
| Convertible redeemable preferred stock dividends | 1,086 | 1,095 | ||||||||
| Net income (loss) available for common shareholders | $ | 475 | $ | (916 | ) | |||||
| Basic and diluted earnings (loss) per share — Weighted average shares outstanding | 28,101 | 27,285 | ||||||||
| Basic and diluted earnings (loss) per share | $ | .02 | $ | (.03 | ) | |||||
The accompanying notes are an integral part of these unaudited condensed consolidated financial statements.
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COVANSYS CORPORATION AND SUBSIDIARIES
| Restated | ||||||||||||
| Three Months Ended | ||||||||||||
| March 31, | ||||||||||||
| 2002 | 2003 | |||||||||||
| (Dollars in thousands) | ||||||||||||
| (Unaudited) | ||||||||||||
| Cash flows used in operating activities: | ||||||||||||
| Net income | $ | 1,561 | $ | 179 | ||||||||
| Adjustments to reconcile net income to net cash used in operating activities: | ||||||||||||
| Depreciation and amortization | 2,833 | 3,788 | ||||||||||
| Write off of property and equipment | 21 | 55 | ||||||||||
| Provision for doubtful accounts | 237 | 78 | ||||||||||
| Gain from sale of short-term investments | — | (207 | ) | |||||||||
| Change in assets and liabilities: | ||||||||||||
| Accounts receivable and revenue earned in excess of billings | (2,596 | ) | (4,496 | ) | ||||||||
| Prepaid expenses and other | (993 | ) | (1,720 | ) | ||||||||
| Accounts payable, accrued payroll and related costs and other liabilities | (11,775 | ) | (2,345 | ) | ||||||||
| Deferred revenue | 822 | (149 | ) | |||||||||
| Net cash used in operating activities | (9,890 | ) | (4,817 | ) | ||||||||
| Cash flows from investing activities: | ||||||||||||
| Investment in property, equipment and other | (3,545 | ) | (2,148 | ) | ||||||||
| Investment in computer software | (655 | ) | (177 | ) | ||||||||
| Proceeds from sale of available for sale securities | — | 25,588 | ||||||||||
| Purchases of available for sale securities | — | (33,484 | ) | |||||||||
| Net cash used in investing activities | (4,200 | ) | (10,221 | ) | ||||||||
| Cash flows from financing activities: | ||||||||||||
| Net proceeds from issuance of common stock | 283 | 204 | ||||||||||
| Net proceeds from exercise of stock options and other | 39 | 127 | ||||||||||
| Repurchases of common stock | (3,646 | ) | — | |||||||||
| Net cash provided by (used in) financing activities | (3,324 | ) | 331 | |||||||||
| Decrease in cash and cash equivalents | (17,414 | ) | (14,707 | ) | ||||||||
| Cash and cash equivalents at beginning of period | 123,794 | 88,288 | ||||||||||
| Cash and cash equivalents at end of period | $ | 106,380 | $ | 73,581 | ||||||||
The accompanying notes are an integral part of these unaudited condensed consolidated financial statements.
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COVANSYS CORPORATION AND SUBSIDIARIES
1. Organization and Basis of Presentation
Covansys Corporation was founded in 1985. Covansys Corporation and its wholly-owned subsidiaries (the Company) is a global technology services company, with a focus on industry-specific solutions, strategic outsourcing and integration solutions. The Company addresses the most challenging technology issues companies are facing through a unique onsite, offsite, offshore delivery model that helps clients achieve rapid deployment, world-class quality and reduced costs. The Company offers high-level subject matter expertise in the public sector industry, as well as years of experience in retail, healthcare, distribution, manufacturing, financial services, telecommunications and utilities. The Company applies its industry-specific knowledge to deliver a wide range of outsourcing and integration services, including; application maintenance and development outsourcing (AMD/O); custom application development; e-business services; packaged software implementation, upgrades and enhancements; and other services.
The accompanying unaudited condensed consolidated financial statements have been prepared by management pursuant to the rules and regulations of the Securities and Exchange Commission. Certain information and footnote disclosures normally included in financial statements prepared in accordance with generally accepted accounting principles in the United States have been condensed or omitted pursuant to such rules and regulations. In the opinion of management, the accompanying unaudited condensed consolidated financial statements contain all adjustments, consisting of normal recurring adjustments, necessary to present fairly the financial position of Covansys Corporation and subsidiaries as of March 31, 2003, the results of its operations for the three month periods ended March 31, 2002 and 2003, and cash flows for the three month periods ended March 31, 2002 and 2003. These financial statements should be read in conjunction with the consolidated financial statements and footnotes thereto included in the Company’s 2002 Annual Report on Form 10-K for the year ended December 31, 2002.
The results of operations for the three month period ended March 31, 2003 are not necessarily indicative of the results to be expected in future quarters or for the year ending December 31, 2003.
2. Restatement of Financial Statements
Subsequent to the issuance of its financial statements for the year ended December 31, 2003, the Company identified various adjustments, primarily relating to missing or obsolete equipment that required restatement of its previously issued financial statements for 2003, 2002 and 2001. In connection with this restatement, the Company also made adjustments to prior years for healthcare related reimbursements and for certain other adjustments that had previously been recorded in incorrect periods. Each of these adjustments is described further below:
| Equipment: In connection with a physical inventory process of its computer equipment and related peripherals performed during the first half of 2004, and an assessment of its furniture and fixtures based upon recent office closings and other restructuring activities, the Company identified missing computers and related peripherals, equipment that was obsolete or had been disposed of, and maintenance contracts that were appropriately capitalized but assigned a life in excess of the maintenance period. In addition, the Company determined that the carrying value attributable to certain furniture and fixtures should have been written off during the prior periods as offices were closed. The net book value of the missing or obsolete equipment and furniture as of December 31, 2003 was $1,495, of which $(105) and $46 was identified as relating to the three months ended March 31, 2003 and 2002, respectively. An additional charge of $1,066 was recorded in the first quarter of 2004 relating to missing equipment which could not be identified with any particular period ($742) and for equipment deemed to be obsolete in the first quarter of 2004 ($324). |
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| Healthcare Related Reimbursement: The Company provides COBRA benefits to its former employees for the continuation of healthcare benefits. Payments for these benefits are paid by former employees directly to an external benefits administrator. In 2003, the Company discovered that these payments, which it believed were being used by its external benefits administrator to offset the Company’s healthcare benefits expenses, were actually remitted to the Company but not deposited into its bank accounts on a timely basis. Of the $546 in payments recorded by the Company in 2003, $129 had been received and should have been initially recorded in the three months ended March 31, 2002. | |
| Other Adjustments: Items included in this category include lease buyout costs and accruals for travel related costs and certain subcontractor costs that were initially recorded in a year other than the year to which the costs relate. Of the $225 in costs recorded in 2003, $10 should have been initially recorded in the three months ended March 31, 2002. In addition, the Company recorded other corrections, resulting in a reduction to accrued liabilities of $148 and $78 as of December 31, 2003 and 2002, and corresponding credits to earnings of $70 and $78 in 2003 and 2002, respectively. Of the $70 and $78 recorded in 2003 and 2002, respectively, $31 and $0 are recorded in the three months ended March 31, 2003 and 2002, respectively. |
The following schedule reconciles net income (loss) available for common shareholders for the three months ended March 31, 2003 and 2002 as originally reported, to the corresponding amounts on a restated basis, after giving effect to the adjustments described above.
| Three Months | |||||||||
| Ended | |||||||||
| March 31, | |||||||||
| 2003 | 2002 | ||||||||
| (In thousands, | |||||||||
| except per | |||||||||
| share data) | |||||||||
| Net income (loss) available for common shareholders as originally reported | $ | (1,084 | ) | $ | 431 | ||||
| Adjustments (pre-tax) | |||||||||
| Property and equipment | (105 | ) | 46 | ||||||
| Healthcare related reimbursement | (154 | ) | (129 | ) | |||||
| Other adjustments | (8 | ) | 10 | ||||||
| Total adjustments (pre-tax) | (267 | ) | (73 | ) | |||||
| Tax effect of restatement adjustments | (99 | ) | (29 | ) | |||||
| Total net adjustments | (168 | ) | 44 | ||||||
| Net income (loss) available for common shareholders as restated | $ | (916 | ) | $ | 475 | ||||
| Earnings (loss) per share | |||||||||
| Basic earnings (loss) per share as originally reported | $ | (.04 | ) | $ | .01 | ||||
| Effect of adjustments | .01 | .01 | |||||||
| Basic earnings (loss) per share as restated | $ | (.03 | ) | $ | .02 | ||||
| Diluted earnings (loss) per share as originally reported | $ | (.04 | ) | $ | .01 | ||||
| Effect of adjustments | .01 | .01 | |||||||
| Diluted earnings (loss) per share as restated | $ | (.03 | ) | $ | .02 | ||||
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The following table sets forth the effect of the adjustments described above on the consolidated statement of operations for each of the three months ended March 31, 2003 and 2002:
| Three Months Ended | Three Months Ended | ||||||||||||||||
| March 31, 2003 | March 31, 2002 | ||||||||||||||||
| As | As | ||||||||||||||||
| Originally | As | Originally | As | ||||||||||||||
| Reported | Restated | Reported | Restated | ||||||||||||||
| (In thousands, except per share data) | |||||||||||||||||
| (Unaudited) | |||||||||||||||||
| Revenues | $ | 96,559 | $ | 96,559 | $ | 90,768 | $ | 90,768 | |||||||||
| Cost of revenues | 74,845 | 74,777 | 66,485 | 66,383 | |||||||||||||
| Gross profit | 21,714 | 21,782 | 24,283 | 24,385 | |||||||||||||
| Selling, general and administrative expenses | 22,187 | 21,988 | 24,200 | 24,229 | |||||||||||||
| Income (loss) from operations | (473 | ) | (206 | ) | 83 | 156 | |||||||||||
| Other income, net | 493 | 493 | 1,073 | 1,073 | |||||||||||||
| Income before provision (benefit) for income taxes | 20 | 287 | 1,156 | 1,229 | |||||||||||||
| Provision (benefit) for income taxes | 9 | 108 | (361 | ) | (332 | ) | |||||||||||
| Net income | 11 | 179 | 1,517 | 1,561 | |||||||||||||
| Convertible redeemable preferred stock dividends | 1,095 | 1,095 | 1,086 | 1,086 | |||||||||||||
| Net income (loss) available for common shareholders | $ | (1,084 | ) | $ | (916 | ) | $ | 431 | $ | 475 | |||||||
| Earnings (loss) per share: | |||||||||||||||||
| Basic earnings (loss) per share | $ | (0.04 | ) | $ | (0.03 | ) | $ | 0.01 | $ | 0.02 | |||||||
| Diluted earnings (loss) per share | $ | (0.04 | ) | $ | (0.03 | ) | $ | 0.01 | $ | 0.02 | |||||||
| Basic weighted average shares outstanding | 27,285 | 27,285 | 28,101 | 28,101 | |||||||||||||
| Dilutive effect of options | — | — | — | — | |||||||||||||
| Convertible redeemable preferred stock | (A | ) | (A | ) | (A | ) | (A | ) | |||||||||
| Diluted weighted average shares outstanding | 27,285 | 27,285 | 28,101 | 28,101 | |||||||||||||
| (A) | Anti-dilutive |
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The following table sets forth the effects of the restatement adjustments discussed above on the consolidated balance sheets at March 31, 2003 and December 31, 2002, respectively.
| March 31, 2003 | December 31, 2002 | ||||||||||||||||||
| As | As | ||||||||||||||||||
| Originally | As | Originally | As | ||||||||||||||||
| Reported | Restated | Reported | Restated | ||||||||||||||||
| (Dollars in thousands) | |||||||||||||||||||
ASSETS | |||||||||||||||||||
| Current Assets: | |||||||||||||||||||
| Cash and cash equivalents | $ | 72,881 | $ | 73,581 | $ | 87,742 | $ | 88,288 | |||||||||||
| Short term investments | 21,479 | 21,479 | 13,263 | 13,263 | |||||||||||||||
| Cash and short term investments | 94,360 | 95,060 | 101,005 | 101,551 | |||||||||||||||
| Accounts receivable, net | 80,285 | 80,285 | 69,290 | 69,290 | |||||||||||||||
| Revenue earned in excess of billings | 35,923 | 35,923 | 42,500 | 42,500 | |||||||||||||||
| Deferred taxes | 4,235 | 4,235 | 4,235 | 4,235 | |||||||||||||||
| Prepaid expenses and other | 7,504 | 7,504 | 6,107 | 6,107 | |||||||||||||||
| Total current assets | 222,307 | 223,007 | 223,137 | 223,683 | |||||||||||||||
| Property and equipment, net | 35,213 | 33,868 | 36,422 | 34,972 | |||||||||||||||
| Computer software, net | 6,544 | 6,544 | 6,958 | 6,958 | |||||||||||||||
| Goodwill | 17,053 | 17,053 | 17,053 | 17,053 | |||||||||||||||
| Deferred taxes | 9,432 | 9,998 | 9,432 | 9,998 | |||||||||||||||
| Other assets | 12,016 | 12,016 | 12,272 | 12,272 | |||||||||||||||
| Total assets | $ | 302,565 | $ | 302,486 | $ | 305,274 | $ | 304,936 | |||||||||||
LIABILITIES AND SHAREHOLDERS’ EQUITY | |||||||||||||||||||
| Current Liabilities | |||||||||||||||||||
| Accounts payable | $ | 10,322 | $ | 10,322 | $ | 10,754 | $ | 10,754 | |||||||||||
| Accrued payroll and related costs | 21,399 | 21,399 | 23,063 | 23,063 | |||||||||||||||
| Other accrued liabilities | 23,969 | 24,090 | 24,310 | 24,340 | |||||||||||||||
| Deferred revenue | 581 | 581 | 627 | 627 | |||||||||||||||
| Total current liabilities | 56,271 | 56,392 | 58,754 | 58,784 | |||||||||||||||
| Other liabilities | 25 | 25 | 128 | 128 | |||||||||||||||
| Commitments and contingencies | |||||||||||||||||||
| Convertible redeemable preferred stock, no par value, 200,000 shares issued and outstanding as of March 31, 2003 and December 31, 2002 | 165,317 | 165,317 | 164,222 | 164,222 | |||||||||||||||
| Shareholders’ equity: | |||||||||||||||||||
| Preferred stock, no par value, 1,000,000 shares authorized | — | — | — | — | |||||||||||||||
| Common stock, no par value 200,000,000 shares authorized, 27,284,888 and 27,221,049 shares issued and outstanding as of March 31, 2003 and December 31, 2002, respectively | — | — | — | — | |||||||||||||||
| Additional paid-in capital | 97,740 | 97,740 | 98,631 | 98,631 | |||||||||||||||
| Retained earnings (deficit) | (8,334 | ) | (8,534 | ) | (8,345 | ) | (8,713 | ) | |||||||||||
| Stock subscriptions receivable | (2,090 | ) | (2,090 | ) | (2,218 | ) | (2,218 | ) | |||||||||||
| Accumulated other comprehensive loss | (6,364 | ) | (6,364 | ) | (5,898 | ) | (5,898 | ) | |||||||||||
| Total shareholders’ equity | 80,952 | 80,752 | 82,170 | 81,802 | |||||||||||||||
| Total liabilities and shareholders’ equity | $ | 302,565 | $ | 302,486 | $ | 305,274 | $ | 304,936 | |||||||||||
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3. Income Taxes
The Company has provided (benefited) federal and state income taxes in the condensed consolidated statements of operations based on the anticipated effective tax rate for fiscal years 2002 and 2003. During the three month periods ended March 31, 2002, the Company incurred tax losses in excess of tax carrybacks in the United States. The Company benefited these tax losses and expects to realize these tax assets through future U.S. taxable income generated by operations.
Realization of deferred tax assets associated with the Company’s future deductible temporary differences and net operating loss carryforwards is dependent upon generating sufficient taxable income prior to their expiration. Although realization of the deferred tax assets is not assured, management believes it is more likely than not that the deferred tax assets will be realized through future taxable income. On a quarterly basis, management assesses whether it remains more likely than not that the deferred tax assets will be realized.
4. Common Stock Repurchase Program
In October 2002, the Company’s board of directors authorized the repurchase of an additional 2,000,000 shares of the Company’s common stock, bringing the total authorization to 14,000,000 shares. Through March 31, 2003, the Company has repurchased 10,624,676 shares of its common stock for cash, at a total cost of $138,087. The Company did not repurchase any shares of common stock during the three month period ended March 31, 2003. As of March 31, 2003, 3,375,324 shares remain available for repurchase under the board of directors authorization.
5. Net Earnings (Loss) Per Share
Basic and diluted net earnings (loss) per share is computed in accordance with SFAS No. 128, “Earnings Per Share,” by dividing the net income (loss) available for common shareholders by the weighted average number of shares of common stock outstanding. For the three month periods ended March 31, 2002 and 2003, the effect of convertible redeemable preferred stock, stock options and warrants outstanding for the purchase of shares of common stock has not been used in the calculation of diluted net earnings (loss) per share because to do so would be anti-dilutive. As such, the numerator and the denominator used in computing both basic and diluted net earnings (loss) per share available for common shareholders are equal. The calculation of basic and diluted earnings (loss) per share for the three month period ended March 31, 2002 excludes 8,695,652 of common stock equivalents related to the convertible redeemable preferred stock, 5,300,000 of warrants issued to CD&R, and 6,477,958 representing the average number of stock options outstanding. The calculation of basic and diluted earnings (loss) per share for the three month period ended March 31, 2003 excludes 8,695,652 of common stock equivalents related to the convertible redeemable preferred stock, 5,300,000 of warrants issued to CD&R, and 2,974,279 representing the average number of stock options outstanding.
6. Stock Option Plans
The Company has elected to account for stock options using the intrinsic value method prescribed in Accounting Principles Board Opinion No. 25, “Accounting for Stock Issued to Employees,” and related interpretations. Accordingly, no additional compensation expense has been recognized for our stock option plan within the accompanying consolidated statements of operations. Had compensation expense for our stock option plan been determined based on the fair value at the grant date consistent with the provisions of Statement of Financial Accounting Standards No. 123, “Accounting for Stock-Based Compensation,” the
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| Restated | |||||||||
| Three Months | |||||||||
| Ended March 31, | |||||||||
| 2002 | 2003 | ||||||||
| Net income (loss) available for common shareholders: | |||||||||
| As reported | $ | 475 | $ | (916 | ) | ||||
| Stock-based employee compensation cost included in the determination of net income (loss) from operations as reported | — | — | |||||||
| Stock-based employee compensation cost had the fair value method been used | 313 | 3,569 | |||||||
| SFAS No. 123 pro forma | $ | 162 | $ | (4,485 | ) | ||||
| Basic and diluted earnings (loss) per share: | |||||||||
| As reported | $ | .02 | $ | (.03 | ) | ||||
| SFAS No. 123 pro forma | $ | .01 | $ | (.16 | ) | ||||
7. Comprehensive Income (Loss)
Total comprehensive income (loss) is summarized as follows:
| Restated | |||||||||
| Three Months | |||||||||
| Ended March 31, | |||||||||
| 2002 | 2003 | ||||||||
| Net income | $ | 1,561 | $ | 179 | |||||
| Currency translation adjustment | (391 | ) | (275 | ) | |||||
| Reclassification of unrealized gains on short-term investments | — | (191 | ) | ||||||
| Total comprehensive income (loss) | $ | 1,170 | $ | (287 | ) | ||||
8. Related Party Transactions
Synova, Inc. and subsidiaries (Synova) is an IT professional services organization owned by a co-Chairman of the Company’s Board of Directors. During the three month periods ended March 31, 2002 and 2003, the Company provided services to Synova totaling $1,508 and $888, respectively. In addition, during the three month periods ended March 31, 2002 and 2003 Synova provided services to the Company totaling $1,480 and $518, respectively. The net balance owed to the Company by Synova at March 31, 2003 was $398. In addition, under the terms of a note payable, Synova owes the Company $8,000. This note is due in September 2005, and interest is paid quarterly in accordance with its terms.
The Company paid approximately $197 and $171 to Clayton, Dubilier and Rice, Inc. (CDR), a shareholder, for financial, management advisory, and executive management services during the three month periods ended March 31, 2002 and 2003, respectively.
In the third quarter of fiscal 2002, the Company entered into a ten-year agreement to provide outsourcing services to SIRVA, Inc. a company related through common ownership of CDR. During the three month period ended March 31, 2003, services provided by the Company to SIRVA, Inc. totaled approximately $1,540.
During the three month period ended March 31, 2002, the Company provided IT services totaling $151 to Acterna Corporation, a company related through common ownership by CDR.
The Company has a note receivable in the amount of $558 from a director. This note bears interest at 8.25% and is due in December 2006.
The Company has a note receivable in the amount of $476 from an executive officer. This note bears interest at 2.5%.
The Company has a non-interest bearing note receivable in the amount of $83 from a co-chairman of the Company’s Board of Directors.
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9. Restructuring, Merger and Other Related Charges
The following is a roll forward of the accrual balance for Restructuring, Merger and Other Related charges for the three month periods ended March 31, 2002 and 2003 respectively.
| 2002 | 2003 | |||||||
| Balance, beginning of period | $ | 7,431 | $ | 1,470 | ||||
| Provision | — | — | ||||||
| Cash payments and other | (2,980 | ) | (125 | ) | ||||
| Balance, end of period | $ | 4,451 | $ | 1,345 | ||||
The balance of $1,345 as of March 31, 2003 is comprised primarily of remaining lease termination costs which are scheduled to be paid through 2005.
10. Recently Issued Financial Accounting Standards
In July 2002, the FASB issued SFAS No. 146 “Accounting for Costs Associated with Exit or Disposal Activities”. This statement requires companies to recognize costs associated with exit or disposal activities when they are incurred rather than at the date of the commitment to an exit or disposal plan. This statement was effective for Covansys for any exit or disposal activities initiated after December 31, 2002. The adoption of this statement will principally impact the ultimate timing of when activities are recorded as expense.
In November 2002, the FASB issued FIN 45, “Guarantor’s Accounting and Disclosure Requirements for Guarantees, Including Indirect Guarantees of Indebtedness of Others, an interpretation of FASB Statements No. 5, 57 and 107 and Rescission of FASB Interpretation No. 34”. FIN 45 clarifies the requirements of FASB Statement No. 5, Accounting for Contingencies (FAS 5), relating to the guarantor’s accounting for, and disclosure of, the issuance of certain types of guarantees. FIN 45 is effective January 1, 2003. The adoption of FIN 45 did not have a material effect on our results of operations or financial position.
In November 2002, the Emerging Issues Task Force issued a final consensus on Issue 00-21: Accounting for Revenue Arrangements with Multiple Deliverables. Issue 00-21 provides guidance on how and when to recognize revenues on arrangements requiring delivery of more than one product or service. Issue 00-21 is effective prospectively for arrangements entered into in fiscal periods beginning after June 15, 2003. Companies may also elect to apply the provisions of Issue 00-21 to existing arrangements and record the income statement impact as the cumulative effect of a change in accounting principle. We currently intend to adopt Issue 00-21 prospectively for contracts beginning after June 30, 2003. We are evaluating Issue 00-21 to determine its impact, if any, on our results of operations.
In December 2002, the FASB issued SFAS No. 148 “Accounting for Stock-Based Compensation — Transition and Disclosure”. This statement provides alternative methods of transition for a voluntary change to the fair value based method of accounting for stock-based employee compensation. In addition, this statement amends the disclosure requirements of SFAS No. 123 to require more prominent and more frequent disclosures in financial statements about the effects of stock based compensation. We have adopted the disclosure provisions of SFAS No. 148
In January 2003, the FASB issued FIN 46, “Consolidation of Variable Interest Entities”, an Interpretation of ARB No. 51. FIN 46 provides guidance on the identification of, and financial reporting for, entities over which control is achieved through means other than voting rights, which are referred to as variable-interest entities (“VIEs”). FIN 46 is effective for Covansys for the year ending December 31, 2003. The adoption of FIN 46 will not have a material effect on our results of operations or financial position.
In April 2003, the FASB issued SFAS No. 149, “Amendment of Statement 133 on Derivative Instruments and Hedging Activities”. This statement amends and clarifies accounting for derivative instruments, including certain derivative instruments embedded in other contracts, and for hedging activities under SFAS 133. The statement is generally effective for contracts entered into or modified after June 30, 2003 and for hedging relationships designated after June 30, 2003. The adoption of this statement will not have a material effect on our results of operations or financial position.
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The following section should be read in conjunction with our Consolidated Financial Statements and related Notes appearing in this Form 10-Q. With the exception of statements regarding historical matters and statements concerning our current status, certain matters discussed in this “Management’s Discussion and Analysis of Financial Condition and Results of Operations” are forward-looking statements that involve substantial risks and uncertainties. Such forward-looking statements may be identified by the words “anticipate,” “believe,” “estimate,” “expect” or “intend” and similar expressions. Our actual results, performance or achievements could differ materially from these forward-looking statements. Factors that could cause or contribute to such material differences include general economic conditions and conditions in the IT industry such as our failure to recruit and retain IT professionals, risks related to our merger, acquisition and strategic investment strategy, variability of our operating results, potential cost overruns on fixed-price projects, exposure to regulatory, political and economic conditions in India and Asia, competition in the IT services industry, short-term nature and termination provisions of contracts, economic conditions unique to clients in specific industries, and limited protection of intellectual property rights.
The Management’s Discussion and Analysis of Financial Condition and Results of Operations set forth in this Item 2 has been restated to reflect certain adjustments to the Company’s consolidated financial statements for 2003 and 2002 as previously reported in the Company’s Form 10-Q for the quarter ended March 31, 2003 and 2002.
The adjustments giving rise to the Company’s need to restate its financial statements relate primarily to missing or obsolete equipment that came to light as a result of a physical inventory process that the Company completed in June 2004 in order to facilitate the conversion of its property and equipment data into a new property and equipment accounting system. The Company’s decision to migrate its current data from its historic sub-ledger schedules to a property and equipment module within SAP® (the Company’s enterprise resource planning solution) was aimed at improving data integrity, increasing efficiency and reducing risk of manual error. Prior to loading the data into the new module, the Company needed to be assured that the data were accurate and asset specific. As part of that endeavor, a physical inventory process was undertaken. Missing furniture was quantified through an assessment of furniture and fixtures based upon office closings and other restructuring activities.
As a result of the physical inventory process and the recreation of the accounting records, the Company concluded that assets having a net book value of $2,561 were either missing, obsolete or had been appropriately capitalized but were assigned a life in excess of the maintenance period. The Company believes that the opening and closing of offices, together with substantial employee turnover, may have contributed to the lost equipment. The Company also completed an exhaustive analysis to determine the period or periods in which to attribute the charge related to these assets. Because the portion of the charges attributed to the 2002 financial statements is material, the Company concluded that it was required to restate its financial statements for all periods affected by the charge. The Company also decided to correct other errors identified and corrected in 2003 which had been previously deemed to be immaterial to the affected financial statements. These other adjustments consist of (1) $546 of COBRA payments received by the Company from former employees (primarily in 2002) for continuation of health care related benefits that were not accounted for on a timely basis and (2) lease buyout costs and accruals for travel related costs and certain subcontractor costs (an aggregate of $225 that were initially recorded in a year other than the year to which the costs relate. In addition, the Company recorded other corrections, resulting in a reduction to accrued liabilities of $148 and $78 as of December 31, 2003 and 2002, and corresponding credits to earnings of $70 and $78 in 2003 and 2002, respectively. The adjustments increased net income by $168 and $44 for the three month period ending March 31, 2003 and 2002, respectively.
Additional detail with respect to the impact of the restatement on the Company’s results of operations is reported in Note 2 (“Restatement of Financial Statements”) to the Company’s financial statements for the three months ended March 31, 2003 and 2002.
Management has determined that the internal control issue underlying the need to restate its financial statement, as described above, constitutes a material weakness in its system of internal accounting controls as defined under standards established by the Public Company Accounting Oversight Board and has imple-
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Overview
We are a global technology services company, with a focus on industry-specific solutions, strategic outsourcing and integration solutions. We address the most challenging technology issues companies are facing through a unique onsite, offsite, offshore delivery model that helps clients achieve rapid deployment, world-class quality and reduced costs. We offer high-level subject matter expertise in the public sector industry, as well as years of experience in retail, healthcare, distribution, manufacturing, financial services, telecommunications and utilities. We apply our industry-specific knowledge to deliver a wide range of outsourcing and integration services, including; application maintenance and development outsourcing (AMD/O); custom application development; e-business services; packaged software implementation, upgrades and enhancements; and other services. Our strategy is to establish long-term client relationships and to secure additional engagements with existing clients by providing quality services and by being responsive to client needs. For each of the past five years, over 80% of our revenues were generated from existing clients from the previous fiscal year.
We generally assume responsibility for project management and may bill the client on either a time-and-materials or fixed-price basis. We recognize revenues on time-and-materials engagements as the services are performed. On fixed-price engagements, we recognize revenues under the percentage of completion method except for fixed-price outsourcing contracts where we recognize revenues ratably over the applicable period. For the three month periods ended March 31, 2002 and 2003, approximately 39% and 43%, respectively, of our total revenues were generated from fixed-price engagements. The increase in the ratio of fixed-price projects is due to long term development projects we have with clients in the state and local government sector, the increased level of outsourcing projects and an increase in project work for other large clients.
Our most significant cost is project personnel cost, which consists primarily of salaries, wages and benefits for our IT professionals. We strive to maintain our gross profit margin by controlling project costs and managing salaries and benefits relative to billing rates. We use a human resource management team to ensure that IT professionals are quickly placed on assignments to minimize nonbillable time and are placed on assignments that use their technical skills and allow for maximum billing rates.
In an effort to sustain our growth and profitability, we have made and continue to make substantial investments in our infrastructure, including: (1) development centers in the United States and India; (2) system methodologies; (3) sales and marketing teams; and (4) internal systems.
In early April 2003, through a series of executive management meetings, we reconfirmed our strategy to focus on public sector and application maintenance and development outsourcing (AMD/O) leveraging offshore delivery. Based on these reviews, we have determined the need to further modify the organizational structure to improve operating performance. We expect to reduce both delivery and selling, general and administrative headcount by over 5% of our domestic workforce and eliminate layers and overlapping organizations in order to operate more effectively. We have identified the actions, the execution of which will occur during the three month period ended June 30, 2003, and we will have a new organization structure in place no later than July 1, 2003.
Critical Accounting Policies and Estimates
The preparation of financial statements in conformity with generally accepted accounting principles in the United States requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, revenues and expenses and related disclosures in the consolidated financial statements and accompanying notes. We regularly evaluate and discuss with our Audit Committee the accounting policies and estimates we use to prepare our consolidated financial statements. Estimates are used for, but not limited to, revenue recognition under the percentage-of-completion method, impairment assessments of goodwill and other long-lived assets, realization of deferred tax assets, allowance for doubtful accounts, and litigation related contingencies. These estimates are based on historical experience, project management, and various assump-
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The Securities and Exchange Commission has defined “critical accounting policies” as those that are most important to the portrayal of a company’s financial condition and results of operations, and which require the Company to make its most difficult and subjective judgments, often as a result of the need to make estimates. Based on this definition, we have identified the critical accounting policies discussed below. We have other significant accounting policies, which also involve the use of estimates, judgments and assumptions that are integral to understanding our results of operations. For a complete discussion of all significant accounting policies, see Note 1 of our Notes to Consolidated Financial Statements included in our 2002 Form 10-K.
The following is an overview discussion of our critical accounting policies.
Revenue Recognition. We recognize professional service fee revenue on time-and-materials contracts as the services are performed.
Except for fixed-price outsourcing contracts, revenues on fixed-priced contracts are recognized using the percentage of completion method. The percentage of completion is determined by relating the actual cost of labor performed to date to the estimated total cost of labor for each contract. Estimates of total contract revenues and costs are continuously monitored during the term of the contract, and recorded revenues and costs are subject to revision as the contract progresses. Such revisions, which may result in increases or decreases to revenue and income, are reflected in the financial statements in the period in which they are first identified. If the estimate indicates a loss on a particular contract, a provision is made for the entire estimated loss without reference to the percentage of completion.
Revenues from fixed-priced outsourcing contracts are recognized ratably over the applicable outsourcing period. Retainages, which are not material for any of the periods presented, are included in revenue earned in excess of billings in the accompanying condensed consolidated balance sheets. Revenue earned in excess of billings is primarily comprised of revenue recognized on certain contracts in excess of contractual billings on such contracts. Billings in excess of revenue earned are classified as deferred revenue.
Computer Software. We perform research to develop software for various business applications. The costs of such research are charged to expense when incurred. When the technological feasibility of the product is established, subsequent costs are capitalized. Capitalized software costs are amortized on a product-by-product basis. Amortization is recorded on the straight-line method over the estimated economic life of the product, generally five years, commencing when such product is available. The establishment of technological feasibility and the ongoing assessment of the recoverability of these costs requires considerable judgment by management with respect to certain external factors including, but not limited to, anticipated future gross product revenue, estimated economic product lives and changes in software and hardware technology. These assumptions are reevaluated and adjusted as necessary at the end of each accounting period. Management reviews the valuation and amortization of capitalized development costs. We periodically consider the value of future cash flows attributable to the capitalized development costs in evaluating potential impairment of the asset. Amounts charged to expense for research and development of computer software were not material in the periods indicated.
Income Taxes. Deferred tax assets and liabilities are recognized for the future tax consequences attributable to differences between the financial statement carrying amounts of existing assets and liabilities and their respective tax bases. Deferred tax assets and liabilities are measured using enacted tax rates expected to apply to taxable income in the years in which those temporary differences are expected to be recovered or settled. The effect on deferred tax assets and liabilities of a change in tax rates is recognized in income in the period that includes the enactment date.
Realization of deferred tax assets associated with the Company’s future deductible temporary differences and net operating loss carryforwards is dependent upon generating sufficient taxable income prior to their
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Results of Operations
Revenues. Revenues increased 6.4% to $96.6 million for the three month period ended March 31, 2003 from $90.8 million for the same period in 2002. The increase in revenues was largely attributable to revenue generated from PDA Software Services, Inc. which was acquired on May 31, 2002.
Gross Profit. Gross profit consists of revenues less cost of revenues. Cost of revenues consists primarily of salaries (including nonbillable and training time), benefits, travel and relocation for IT professionals. In addition, cost of revenues includes depreciation and amortization, direct facility costs and contractual services. Gross profit decreased approximately 10.7% to $21.8 million for the three month period ended March 31, 2003 compared with $24.4 million for the same period in 2002. Gross profit as a percentage of revenues decreased to approximately 22.6% for the three month period ended March 31, 2003 from approximately 26.9% for the same period in 2002. This decrease in gross profit and gross profit as a percentage of revenue is due to the reassessment of a loss contract which required an additional loss reserve; project ramp-up on new accounts with associated increased travel, relocation, and project software costs; severance costs associated with the continued rebalancing of our IT skill mix and to manage utilization; and continued competitive pricing pressures that continue to depress bill rates.
Selling, General and Administrative. Selling, general and administrative expenses consist primarily of costs associated with our direct selling and marketing efforts, human resources and recruiting departments, administration and indirect facility costs. Selling, general and administrative expenses decreased approximately 9.1% to $22.0 million for the three months ended March 31, 2003 compared with $24.2 million for the same period in 2002. As a percentage of revenues, selling, general and administrative expenses decreased to 22.8% for the three month period ended March 31, 2003 compared with 26.7% for the same period in 2002. These decreases in selling, general and administrative expenses are primarily due to continued close management of spending through targeted actions.
Other Income, Net. Other income, net represents interest earned on cash and short-term investments. Other income, net for the three month period ended March 31, 2003 was $.5 million, as compared with $1.1 million for the same period in 2002. The decrease is primarily due to lower interest rates earned on the investment of funds and reduced cash and investment balances.
Provision (Benefit) for Income Taxes. The effective tax rate for the period ended March 31, 2003 was 37.6%. This rate is based on our estimate of the effective rate for fiscal 2003 and is driven by the inclusion of subpart F income and certain nondeductible travel related expenses in the U.S. along with the impact of foreign rates being different from domestic tax rates. During the first quarter of 2002, the Company incurred tax losses in excess of tax carrybacks in the United States. The Company benefited these tax losses and expects to realize these tax assets through future U.S. taxable income generated by operations.
Liquidity and Capital Resources
As of March 31, 2003, we had cash and short-term investments totaling $95.1 million. We generally fund our operations and working capital needs through internally generated funds. Our cash used in operations was $4.8 million for the three month period ended March 31, 2003 compared with cash used in operations of $9.9 million for the same period in 2002, driven by the higher level of working capital.
The principal use of cash for investing activities during the three month period ended March 31, 2003 was for the purchase of investment securities available for sale and for the purchase of property and equipment.
To facilitate future cash flow needs, we have an arrangement with a commercial bank where we may borrow an amount not to exceed $20.0 million with interest at the bank’s prime rate, or the LIBOR rate plus 1 1/4%. $15.0 million of the $20.0 million is available for standby letters of credit. As of March 31, 2003, we had $5.3 million of standby letters of credit outstanding as collateral for two performance bonds. Borrowings under
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The Company’s Board of Directors has authorized the repurchase of up to 14,000,000 shares of its outstanding common stock. No shares were repurchased during the three month period ended March 31, 2003. Since the inception of the program, the Company has repurchased 10,624,676 shares at an aggregate cost of $138.1 million. All repurchases have been financed through the Company’s operations.
Most of our revenues are billed in U.S. dollars. We recognize transaction gains and losses in the period of occurrence. Foreign currency fluctuations during the three month period ended March 31, 2003 did not have a material impact on income from operations as currency fluctuations on revenue denominated in a foreign currency were offset by currency fluctuations on expenses denominated in a foreign currency. There were no material operating trends or effects on liquidity as a result of fluctuations in the functional currency. We do not use derivatives to hedge against foreign currency fluctuations, nor do we speculate in foreign currency.
Revenues, based on end customer bill rates, generated by our India and Asia operations, including development centers, from both direct services provided to clients in India and Asia as well as services provided to customers in the United States, accounted for 15.7% and 15.3% of our total revenues for the three month periods ended March 31, 2002 and 2003, respectively.
Inflation did not have a material impact on our revenues or income from operations during the three month periods ended March 31, 2002 and 2003.
Recently Issued Financial Accounting Standards
In July 2002, the FASB issued SFAS No. 146 “Accounting for Costs Associated with Exit or Disposal Activities”. This statement requires companies to recognize costs associated with exit or disposal activities when they are incurred rather than at the date of the commitment to an exit or disposal plan. This statement was effective for Covansys for any exit or disposal activities initiated after December 31, 2002. The adoption of this statement will principally impact the ultimate timing of when activities are recorded as expense.
In November 2002, the FASB issued FIN 45, “Guarantor’s Accounting and Disclosure Requirements for Guarantees, Including Indirect Guarantees of Indebtedness of Others, an interpretation of FASB Statements No. 5, 57 and 107 and Rescission of FASB Interpretation No. 34”. FIN 45 clarifies the requirements of FASB Statement No. 5, Accounting for Contingencies (FAS 5), relating to the guarantor’s accounting for, and disclosure of, the issuance of certain types of guarantees. FIN 45 became effective on January 1, 2003. The adoption of FIN 45 did not have a material effect on our results of operations or financial position.
In November 2002, the Emerging Issues Task Force issued a final consensus on Issue 00-21: Accounting for Revenue Arrangements with Multiple Deliverables. Issue 00-21 provides guidance on how and when to recognize revenues on arrangements requiring delivery of more than one product or service. Issue 00-21 is effective prospectively for arrangements entered into in fiscal periods beginning after June 15, 2003. Companies may also elect to apply the provisions of Issue 00-21 to existing arrangements and record the income statement impact as the cumulative effect of a change in accounting principle. We currently intend to adopt Issue 00-21 prospectively for contracts beginning after June 30, 2003. We are evaluating Issue 00-21 to determine its impact, if any, on our results of operations.
In December 2002, the FASB issued SFAS No. 148 “Accounting for Stock-Based Compensation — Transition and Disclosure”. This statement provides alternative methods of transition for a voluntary change to the fair value based method of accounting for stock-based employee compensation. In addition, this statement amends the disclosure requirements of SFAS No. 123 to require more prominent and more frequent disclosures in financial statements about the effects of stock based compensation. We have adopted the disclosure provisions of SFAS No. 148.
In January 2003, the FASB issued FIN 46, “Consolidation of Variable Interest Entities”, an Interpretation of ARB No. 51. FIN 46 provides guidance on the identification of, and financial reporting for, entities over which control is achieved through means other than voting rights, which are referred to as variable-interest
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In April 2003, the FASB issued SFAS No. 149, “Amendment of Statement 133 on Derivative Instruments and Hedging Activities”. This statement amends and clarifies accounting for derivative instruments, including certain derivative instruments embedded in other contracts, and for hedging activities under FAS 133. The statement is generally effective for contracts entered into or modified after June 30, 2003 and for hedging relationships designated after June 30, 2003. The adoption of this statement will not have a material effect on our results of operations or financial position.
Quantitative and Qualitative Disclosure About Market Risk
We are exposed to market risk for the effect of foreign currency fluctuations and interest rate changes. Information relating to quantitative and qualitative disclosure about market risk is set forth below and in Management’s Discussion and Analysis of Financial Condition and Results of Operations—Liquidity and Capital Resources.
Foreign Exchange Risk
Most of our revenues are billed in U.S. dollars. We recognize transaction gains and losses in the period of occurrence. Foreign currency fluctuations in the three month periods ended March 31, 2002 and 2003 did not have a material impact on income (loss) from operations as currency fluctuations on revenue denominated in a foreign currency were offset by currency fluctuations on expenses denominated in a foreign currency. We do not generally use derivatives to hedge against foreign currency fluctuations, nor do we speculate in foreign currency.
Interest Rate Risk
Our exposure to market risk for changes in interest rates relates primarily to our cash and short-term investment portfolio, which was $95.1 million as of March 31, 2003. All of our short-term investments are designated as available-for-sale and accordingly, are presented at fair value in the consolidated balance sheet. A portion of our short term investments are in mutual funds. Mutual funds may have their fair market value adversely affected due to a rise in interest rates, and we may suffer losses in principal if forced to sell securities that have declined in market value due to changes in interest rates.
Commitments, Contingencies and Potential Liability to Clients
The Company is, from time to time, party to ordinary, routine litigation incidental to the Company’s business. After discussion with its legal counsel, the Company does not believe that the ultimate resolution of any existing matter will have a material adverse effect on its financial condition, results of operations or cash flows.
In addition, many of the Company’s engagements involve projects that are critical to the operations of its clients’ businesses and provide benefits that may be difficult to quantify. The Company attempts to contractually limit its liability for damages arising from errors, mistakes, omissions or negligent acts in rendering its services. The Company has undertaken engagements for which the Company guarantees its performance based upon defined client specifications on delivery dates. Certain engagements have required the Company to obtain a performance bond from a licensed surety, to guarantee performance, and to post the performance bond with the client. The Company intends to satisfy all of its performance obligations with its clients and does not anticipate defaulting on any of these performance bonds or letters of credit.
Available Information
Our Annual Reports on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K, proxy statements and amendments to those reports, are available free of charge on our internet website at
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| Item 4. | Controls and Procedures |
Disclosure Controls and Procedures
The Company maintains controls and procedures designed to ensure that it is able to collect the information that is required to be disclosed in the reports it files with the SEC, and to process, summarize and disclose this information within the time period specified by the rules of the SEC. The Company’s Chief Executive Officer and the Chief Financial Officer are responsible for establishing, maintaining and enhancing these controls and procedures. Based on their evaluation of the Company’s disclosure controls and procedures on March 31, 2003 they concluded that the Company’s controls procedures were not adequately designed to timely notify them of material information that the Company is required to disclose in the reports it files with the SEC insofar as it relates to matters noted below under Changes in Internal Controls.
Changes in Internal Controls
Since the date of the most recent evaluation of the Company’s internal controls by the Chief Executive Officer and the Chief Financial Officer, management has continued to take actions to enhance internal controls and has increased oversight of other factors that could have significantly affected those controls, including the corrective actions with regard to significant deficiencies and material weaknesses.
During management’s evaluation of internal controls, certain deficiencies were identified including manually intensive processes and information flows, concentration of knowledge and the need to increase training of financial staff. Management is currently addressing these deficiencies through the implementation of a consolidation and financial reporting tool, implementation of the fixed asset module and integration of this module within the Company’s ERP system, standardization and automation of information flows, processes and procedures, and enhancing the skill sets of financial and operational staff through hiring and expanded training programs.
During the first quarter of 2004, the Company commenced a physical inventory process of its personal computer equipment and peripherals and an assessment of furniture and fixtures. At the conclusion of these processes in June 2004, the Company identified a charge of $2.6 million for assets that could not be located or were no longer in use resulting in a restatement of previously reported amounts. Of this amount, $0.7 million was recorded in the first quarter of 2004 relating to missing equipment which could not be identified with any particular period. Management has determined that this internal control issue constitutes a material weakness in its system of internal accounting controls as defined under standards established by the Public Company Accounting Oversight Board and has implemented a plan to strengthen the recording and tracking of its fixed assets. The major components of this plan include:
| • | The implementation of a fixed asset module and the integration of this module within the Company’s ERP system. | |
| • | The development of a policy and procedure manual regarding the recording, tracking and depreciation of fixed assets. | |
| • | Periodic physical inventories of fixed assets. |
The Company provides COBRA benefits to its former employees for the continuation of healthcare benefits. Payments for these benefits are paid directly to an external benefits administrator. In 2003, the Company discovered that these payments, which it believed were being used by its external benefits administrator to offset its healthcare benefits expenses, were actually remitted to the Company but not deposited into its bank accounts on a timely basis. Management believes that it did not have adequate internal controls to prevent the issue from occurring or to identify it in a timely manner once it had occurred and has implemented internal controls necessary to strengthen the control over handling of COBRA payments. The
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In addition, management and the Company’s Audit Committee was informed by the Company’s independent accountants in November 2003 of certain matters involving internal controls that the Company’s independent accountants consider to be a material weakness. This material weakness principally focused on the Company’s application of the percentage of completion method of accounting for its fixed price contracts. The Company has implemented a multi-part plan to strengthen management of fixed price contracts and to enhance the processes supporting application of the percentage of completion method of accounting for its fixed price contracts. The major components of this plan include:
| • | Standardization and continuous improvement of the use of three primary estimating tools. | |
| • | Standardization and codification of three primary delivery methodologies. | |
| • | Periodic project reviews with executive management. | |
| • | Enhanced training addressing revenue recognition, contract management and project tracking and reporting. | |
| • | Migration of project plans and project reporting to a standard workbook. | |
| • | The addition of a fixed price specialist to assist the project management teams on use of the standard workbook along with being available to address project related reporting issues. | |
| • | Monthly certification by individual project managers attesting to the appropriateness of their monthly estimate to complete submissions. | |
| • | Centralization of public sector delivery under a seasoned executive hired from the outside. |
We have retained the services of another independent registered public accounting firm to assist us in reviewing, outlining areas for potential remediation and testing internal controls associated with the requirements delineated in Section 404 of the Sarbanes-Oxley Act.
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(a) Exhibits
| Number | Exhibit | |||
| 31.1 | Certification Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002. | |||
| 31.2 | Certification Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002. | |||
| 32.1 | Certification of Martin C. Clague pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. | |||
| 32.2 | Certification of James S. Trouba pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. | |||
(b) Reports on Form 8-K
On April 28, 2003 Covansys filed a Form 8-K with the Securities and Exchange Commission which included a copy of the Company’s April 24, 2003 press release announcing earnings for the three month period ended March 31, 2003.
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Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.
| COVANSYS CORPORATION |
| By: | /s/ MARTIN C. CLAGUE |
| Martin C. Clague | |
| Chief Executive Officer, | |
| President and Director | |
| /s/ JAMES S. TROUBA | |
| James S. Trouba | |
| Vice President and | |
| Chief Financial Officer | |
| (Principal Financial and Accounting Officer) |
Dated: August 4, 2004
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EXHIBIT INDEX
| Exhibit | ||||
| No. | Description | |||
| 31.1 | Certification Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002. | |||
| 31.2 | Certification Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002. | |||
| 32.1 | Certification of Martin C. Claque pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. | |||
| 32.2 | Certification of James S. Trouba pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. | |||