If you have any questions regarding the election materials, please contact Donald W. Merricks, Virginia Bank’s President and Chief Executive Officer at 336 Main Street, Danville, Virginia 24541, or by calling (434) 793-6411. You may also obtain more information about the election materials and the merger by contacting Regan & Associates, Inc., Virginia Bank’s proxy solicitor, by calling (800) 737-3426.
An Election Form is being mailed to each holder of record of Virginia Bank common stock as of the record date. It is to be used to make an election to receive the Stock Consideration or the Cash Consideration in the merger. If you also hold shares with a broker or other nominee, you will receive separate instructions from that broker or other nominee.
2. What is the Election Form?
The enclosed Election Form lets us know whether you prefer to receive the Stock Consideration, the Cash Consideration or a mixture of both for your shares of Virginia Bank common stock.
3. How do I complete the Election Form?
The Election Form is divided into separate sections. Instructions for completing each section are set forth in the Election Form, where applicable.
When completed, please sign and date the Election Form and send it to the Exchange Agent in the enclosed envelope so that you can make your election to receive either (i) the Stock Consideration, (ii) the Cash Consideration or (iii) a mixture of the Stock Consideration and the Cash Consideration.
The Election Form must be completed and signed exactly as your shares are registered in Virginia Bank’s transfer records. If any of the shares for which an election is submitted are owned by two or more joint owners, all such owners must sign the Election Form. If any shares are registered in different names, you must complete, sign and submit as many separate Election Forms as there are different registrations.
Election Forms executed by trustees, executors, administrators, guardians, officers of corporations or others acting in a fiduciary capacity who are not identified as such on the applicable registration in Virginia Bank’s transfer records must be accompanied by proper evidence of the signing person’s authority to act.
Please see Question 13 for important information concerning the transmittal of your Election Form to the Exchange Agent.
4. How do I make an election if I hold my shares through a broker or other nominee?
If you hold your shares of Virginia Bank common stock through a broker or other nominee, you should instruct such broker or other nominee what election to make on your behalf by carefully following the instructions you will receive from your broker or other nominee. An election will not be made on your behalf absent your instructions. You may be subject to an earlier deadline for making your election. Please contact your broker or other nominee with any questions.
5. When is my Election Form due?
Your Election Form must be RECEIVED by the Exchange Agent by the Election Deadline, which will be 5:00 p.m., Eastern Time, on [●], 2020. If you hold your shares through a broker or other nominee, you must return your election instructions to your broker or other nominee in time for them to respond by the Election Deadline. Please refer to the instructions provided by your broker or other nominee.
6. What if I do not send a form of election or it is not received?
If you do not make a valid election with respect to any shares of Virginia Bank common stock you own of record, after the merger you will receive written instructions from the Exchange Agent on how to exchange your Virginia Bank shares for the merger consideration.
If you do not make a valid election for any reason, then you will have no control over whether you receive the Stock Consideration or the Cash Consideration. You will be deemed not to have made an election, and your shares will be considered “no election shares” under the Merger Agreement, if:
| • | | You fail to follow the instructions on the Election Form or otherwise fail properly to make an election; |
| • | | A properly completed Election Form is not received by the Exchange Agent at or before the Election Deadline; |
| • | | You properly and timely revoke a prior election without making a new election; or |