SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
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[Four Oaks Fincorp, Inc. Letterhead]
April 7, 2003
Dear Shareholder:
Accompanying this letter please find the Notice of Annual Meeting, Proxy Statement, Summary 2002 Annual Report to Shareholders and proxy for Four Oaks Fincorp, Inc.’s Annual Meeting. It is extremely important for you to complete, sign, date, and return the enclosed proxy as soon as possible even if you plan to attend the Annual Meeting in person. If you do attend, you can revoke your proxy and vote in person.
The Annual Meeting will begin at 8:00 p.m. on Monday, April 28, 2003, at the main office of Four Oaks Bank & Trust Company, located at 6144 US 301 South, Four Oaks, North Carolina. At the Annual Meeting, the Shareholders will elect the Board of Directors for the coming year, and transact any other business properly brought before the meeting.
In compliance with applicable regulations, the Company’s financial statements and other required disclosures are presented in its Annual Report on Form 10-KSB, a copy of which follows the Proxy Statement, and which reflects the Company’s financial condition as of December 31, 2002.
As mentioned above, we have also included a Summary 2002 Annual Report to Shareholders that contains additional information about the Company, including a financial summary, our letter to shareholders and selected financial data.
As always, we hope to see you at the Annual Meeting, and please remember to complete, sign, and date the enclosed proxy and return it to Branch Banking & Trust Company, Corporate Trust Department, in the envelope provided as soon as possible.
| Sincerely yours, | |
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| /s/ AYDEN R. LEE, JR. |
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| Ayden R. Lee, Jr. |
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FOUR OAKS FINCORP, INC.
6114 US 301 South
Four Oaks, North Carolina 27524
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
April 28, 2003
You are cordially invited to attend the Annual Meeting of Shareholders of Four Oaks Fincorp, Inc. which will be held on Monday, April 28, 2003 at 8:00 p.m., local time, at the main office of Four Oaks Bank & Trust Company, located at 6144 US 301 South, Four Oaks, North Carolina,for the following purposes:
(1) To elect the persons listed in the accompanying Proxy Statement dated April 7, 2003 to the Board of Directors of Four Oaks Fincorp, Inc.; and
(2) To transact such other business as may properly come before the meeting or any adjournments thereof.
Shareholders of record at the close of business on March 10, 2003 are entitled to notice of and to vote at the Annual Meeting and any and all adjournments thereof.
A copy of the Annual Report on Form 10-KSB, containing financial statements of Four Oaks Fincorp, Inc., for the year ended December 31, 2002, is enclosed herewith.
IT IS VERY IMPORTANT THAT YOUR SHARES OF STOCK BE REPRESENTED AT THE ANNUAL MEETING REGARDLESS OF THE NUMBER OF SHARES YOU MAY HOLD. EVEN THOUGH YOU MAY PLAN TO ATTEND THE ANNUAL MEETING IN PERSON, PLEASE COMPLETE AND RETURN THE ENCLOSED PROXY IN THE ENVELOPE PROVIDED. IF YOU ATTEND THE ANNUAL MEETING, YOU MAY REVOKE YOUR PROXY AND VOTE IN PERSON.
| By Order of the Board of Directors | |
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| /s/ AYDEN R. LEE, JR. |
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| Ayden R. Lee, Jr. |
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April 7, 2003
FOUR OAKS FINCORP, INC.
6114 US 301 South
Four Oaks, North Carolina 27524
PROXY STATEMENT
This Proxy Statement, accompanying proxy card, Notice of Annual Meeting of Shareholders and the Summary 2002 Annual Report to Shareholders are being furnished to shareholders on or about April 7, 2003 by the Board of Directors of Four Oaks Fincorp, Inc. in connection with the solicitation of proxies for use at the Annual Meeting of Shareholders to be held at our main office, located at 6144 US 301 South, Four Oaks, North Carolina on Monday, April 28, 2003 at 8:00 p.m., local time, and at all adjournments thereof. All expenses incurred in connection with this solicitation will be paid by us. In addition to solicitation by mail, certain of our officers, directors, and regular employees, who will receive no additional compensation for their services, may solicit proxies by telephone, personal communication, or other means.
ANNUAL MEETING
Purposes of the Annual Meeting
The principal purposes of the annual meeting are: (1) to elect eight (8) nominees to our board of directors and (2) to transact such other business as may properly come before the annual meeting or any adjournments thereof. Our board of directors knows of no matters other than those stated above to be brought before the annual meeting or any adjournments thereof. Nonetheless, the proxyholders named on the enclosed proxy card may vote in accordance with the instructions of the board of directors or in the absence thereof, in accordance with their discretion, on any other matter properly presented for action of which the board of directors is not now aware.
Proxies
Any proxy given pursuant to this solicitation may be revoked by the person giving it at any time before it is exercised. Proxies may be revoked by:
• | filing a written notice of revocation with our corporate secretary; | ||
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• | duly executing a subsequent proxy and filing it with our corporate secretary before the revoked proxy is exercised; or | ||
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• | attending the annual meeting and voting in person. |
If the proxy card is signed and returned, but voting directions are not made, the proxy will be voted in favor of the proposals set forth in the accompanying “Notice of Annual Meeting of Shareholders.”
Record Date
Our board of directors has fixed the close of business on March 10, 2003 as the record date for determination of shareholders entitled to receive notice of and to vote at the annual meeting and all adjournments thereof. As of the close of business on March 10, 2003, we had 2,152,426 shares of common stock outstanding.
Voting Rights
Except as otherwise provided by law, each holder of our common stock, or their proxies, is entitled to one vote per share upon all matters voted upon by shareholders. The North Carolina Business Corporation Act provides that with respect to the election of directors, cumulative voting is not available to our shareholders.
SECURITY OWNERSHIP OF MANAGEMENT
AND CERTAIN BENEFICIAL OWNERS
The following table sets forth certain information as of March 10, 2003 regarding shares of our common stock beneficially owned by: (i) each director; (ii) each director nominee; (iii) each executive officer named in the Summary Compensation Table in this proxy statement; and (iv) all directors and executive officers as a group. Except as otherwise indicated, the persons listed below have sole voting and investment power with respect to all shares of common stock owned by them, except to the extent that such power may be shared with a spouse. Fractional share amounts are rounded off to the nearest whole number.
Name of Beneficial Owner |
| Shares Owned (1) |
| Percent of Class (1) |
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M.S. Canaday(2) |
| 47,548 |
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| 2.2% |
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Ayden R. Lee, Jr.(3) |
| 60,428 |
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| 2.8 |
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Paula Canaday Bowman(4) |
| 35,743 |
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| 1.7 |
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William J. Edwards(5) |
| 13,125 |
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Warren L. Grimes(6) |
| 8,360 |
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| * |
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Percy Y. Lee(7) |
| 19,723 |
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| * |
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Dr. R. Max Raynor, Jr.(8) |
| 750 |
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| * |
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Clifton L. Painter(9) |
| 24,930 |
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| 1.2 |
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William Ashley Turner(10) |
| 124,176 |
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| 5.8 |
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All Directors and Executive Officers as a Group (11 persons)(11) |
| 352,130 |
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| 16.4% |
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*Less than 1% | |
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(1) | Based upon 2,152,426 shares of common stock outstanding on March 10, 2003. The securities “beneficially owned” by an individual are determined in accordance with the definition of “beneficial ownership” set forth in the regulations of the Securities and Exchange Commission. Accordingly, they may include securities owned by or for, among others, the spouse and/or minor children of the individual and any other relative who resides in the home of such individual, as well as other securities as to which the individual has or shares voting or investment power or has the right to acquire under outstanding stock options within 60 days of March 10, 2003. Beneficial ownership may be disclaimed as to certain of the securities. |
(2) | Includes 1,050 shares subject to stock options which are exercisable within 60 days. |
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(3) | Includes 12,186 shares owned by spouse who has sole voting and investment power with respect to these shares and 14,000 shares subject to stock options which are exercisable within 60 days. |
(4) | Includes 1,050 shares subject to stock options which are exercisable within 60 days and 100 shares owned by spouse who has sole voting and investment power with respect to these shares. |
(5) | Includes 1,050 shares subject to stock options which are exercisable within 60 days, 1,000 shares owned by spouse who has sole voting and investment power with respect to these shares and 73 shares held in his name as custodian for his granddaughter. |
(6) | Includes 3,424.828 shares owned jointly with spouse, 777.313 owned by spouse who has sole voting and investment power with respect to these shares, 1,050 shares subject to stock options which are exercisable within 60 days and 10.357 shares owned by non-minor child who resides in the home. |
(7) | Includes 13,254.742 shares owned jointly with spouse and 600 shares subject to stock options which are exercisable within 60 days. |
(8) | Includes 600 shares subject to stock options which are exercisable within 60 days. |
(9) | Includes 225 shares owned by minor child who resides in the home, 1,309 shares owned by spouse who has sole voting and investment power with respect to these shares and 7,600 shares subject to stock options which are exercisable within 60 days. |
(10) | Includes 123,221.696 shares owned jointly with spouse, 327.213 shares owned by spouse who has sole voting and investment power with respect to these shares and 300 shares subject to stock options which are exercisable within 60 days. |
(11) | Includes 625.826 shares owned by minor children who reside in the home, 52.045 shares owned by spouse who has sole voting and investment power with respect to these shares and 13,400 shares subject to stock options which are exercisable within 60 days by non-director executive officers. |
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| The following table sets forth certain information as of March 10, 2003 regarding any person who is known to us to be the |
beneficial owner of more than five percent (5%) of our common stock. |
Name and Address of Beneficial Owner |
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William Ashley Turner and Debra C. Turner, Joint Tenants with right of survivorship |
| 124,176 |
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| 5.8% |
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2256 Shotwell Road |
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Clayton, North Carolina 27520 |
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ELECTION OF DIRECTORS
The nominees for the election of directors are named and certain other information is provided in the following tabulation.
Name |
| Age |
| Year |
| Positions and Offices with our Company |
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M.S. Canaday | 79 |
| 1969 |
| Chairman of the board of directors of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company; Owner of Four Oaks Drug Co. | |
Ayden R. Lee, Jr. | 54 |
| 1983 |
| Chief Executive Officer, President, and Director of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company | |
Dr. R. Max Raynor, Jr. | 45 |
| 2000 |
| Director of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company; Owner of Professional Eye Care, with locations in Benson, North Carolina and Roseboro, North Carolina | |
Paula Canaday Bowman | 54 |
| 1989 |
| Director of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company | |
William J. Edwards | 59 |
| 1990 |
| Director of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company; President, Chief Executive Officer and Chairman of the Board of Edwards Food Stores; Secretary of Edwards IGA | |
Percy Y. Lee | 62 |
| 1992 |
| Director of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company; President of T.R. Lee Oil Co.; Senior Partner of Lee Brother’s Rental; Partner in Lee & Dupree, a rental real estate partnership | |
Warren L. Grimes | 54 |
| 1992 |
| Director of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company; General Partner in Reedy Creek Direct Marketing Association; Chairman of the Company’s Compensation Committee; Chief Financial Officer and Director of Reedy Creek Technologies, Inc; Executive Director of Smithfield Housing Authority. | |
William Ashley Turner | 50 |
| 2001 |
| Director of Four Oaks Fincorp, Inc. and Four Oaks Bank & Trust Company; Owner and President of Columbus Real Estate, Ashley Turner Enterprises, Inc., and Ashley Turner Building Co., Inc.; President of Ashley Turner Commercial, Inc.; Co-Owner and Vice President of Woodland Development Co., Inc.; Owner and Manager of Ashley Turner Development Co., LLC; Co-Owner of Planet Fitness; Vice President of RAFT, Inc.; Vice President of Autumn Homes, Inc. |
The number constituting our board of directors must be at least five (5), but not more than twenty-one (21). The number of directors within this variable range may be fixed or changed from time to time by our shareholders or our board of directors. Our board of directors has set the number of directors at eight (8). The members of our board of directors are elected by our shareholders to serve one (1) year terms.
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All directors and executive officers hold office until the next annual meeting or until their successors are elected and qualified. Our board of directors has no reason to believe that the persons named above as nominees will be unable or will decline to serve as a director if elected. However, in the event of death or disqualification of any nominee or refusal or inability of any nominee to serve, it is the intention of the proxyholders to vote for the election of such other person or persons as the proxyholders determine in their discretion; but in no circumstance will the proxy be voted for more than eight (8) nominees. Properly executed and returned proxies, unless revoked, will be voted as directed by the shareholder or, in the absence of such direction, will be voted in favor of the election of the recommended nominees.
Pursuant to North Carolina law, the eight (8) candidates who receive the highest number of votes will be elected as directors. Abstentions and broker non-votes are counted for purposes of determining the presence or absence of a quorum for the transaction of business, but are not counted in the election of directors and will not be included in determining which candidates received the highest number of votes.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” ALL OF THE NOMINEES FOR ELECTION AS DIRECTORS.
Director Compensation
The Chairman of our board of directors is paid a fee of $1,100 per month. Other directors, except Mr. Lee who is not paid a director’s fee, are paid fees of $900 per month. During 2002, all of the directors other than Mr. Lee were paid a bonus of $850. Two (2) of our directors are related to each other. M.S. Canaday is Paula Canaday Bowman’s uncle.
Board of Directors Meetings
During the last fiscal year, our board of directors met thirteen (13) times. Each incumbent director attended seventy-five percent (75%) or more of the aggregate of the total number of board of director meetings and the total number of meetings held by all committees of the board of directors on which he or she served.
Our board of directors has an audit committee and a compensation committee. The audit committee is composed of Merwin S. Canaday (Chairman), Warren L. Grimes and William J. Edwards and operates under a written charter (a copy of which was attached to the Proxy Statement for our 2001 Annual Meeting of Shareholders) adopted by our board of directors. Messrs. Canaday, Grimes and Edwards are each an “independent director” as such term is defined by Nasdaq Marketplace Rules.
The audit committee reviews the results and scope of the annual audit and other services provided by our independent accountants. The audit committee also reviews our financial statements and audit letters provided by our independent accountants. The audit committee recommends to our board of directors the appointment of independent accountants. The audit committee met three (3) times during 2002.
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The Compensation Committee is composed of Paula Canaday Bowman, Warren L. Grimes (Chairman), Ayden R. Lee, Jr., R. Max Raynor, Jr. and William Ashley Turner and is responsible for the approval of compensation arrangements for our officers and the review of our compensation plans and policies. During 2002, the compensation committee met seven (7) times.
Our board of directors does not have a separate nominating committee, but performs that function itself.
Audit Committee Report
The audit committee of our board of directors is composed of Merwin S. Canaday, Warren L. Grimes and William J. Edwards and operates under a written charter (a copy of which was attached to the Proxy Statement for the 2001 Annual Meeting of Shareholders) adopted by the board of directors in 2000. The board of directors, in its business judgment, has determined that all members of the audit committee are “independent directors” as defined by applicable Nasdaq Marketplace Rules.
The members of the audit committee are not professionally engaged in the practice of auditing or accounting nor are they experts in the fields of accounting or auditing, including in respect of auditor independence. Management is responsible for our internal controls and the financial reporting process, including the presentation and integrity of our financial statements. Our independent accountants are responsible for performing an independent audit of our consolidated financial statements in accordance with auditing standards generally accepted in the United States of America and to issue a report thereon. The audit committee’s responsibility is to monitor and oversee these processes. The audit committee also recommends to our board of directors the selection of our independent accountants. Members of the audit committee rely without independent verification on the information provided to them and on representations of management and our independent accountants.
Accordingly, the audit committee’s oversight does not provide an independent basis to determine that management has maintained appropriate accounting and financial reporting principles or appropriate internal control and procedures designed to assure compliance with accounting standards and applicable laws and regulations. Furthermore, the audit committee’s considerations and discussions referred to below do not assure that the audit of our financial statements has been carried out in accordance with auditing standards generally accepted in the United States of America, that our financial statements are presented in accordance with generally accepted accounting principles or that our auditors are in fact “independent.”
In this context, the audit committee has met and held discussions with our management, who represented to the audit committee that our consolidated financial statements were prepared in accordance with accounting principles generally accepted in the United States of America. The audit committee has reviewed and discussed the consolidated financial statements with both management and the independent accountants. The audit committee also discussed with the independent accountants matters required to be discussed by Statement on Auditing Standards No. 61 (Communication with Audit Committees). Our independent accountants also provided to
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the audit committee the written disclosures required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees), and the audit committee has considered whether the provision of audit and other non-audit services (set forth under Audit Firm Fee Summary below) is compatible with maintaining the accountants independence and has discussed with the independent accountants their independence.
Based upon the audit committee’s discussions with management and the independent accountants, and the audit committee’s review of our consolidated financial statements, representations of management and the report of the independent accountants to the audit committee, and subject to the limitations on the role and responsibility of the audit committee referred to above and the audit committee charter, the audit committee recommended that our board of directors include the audited consolidated financial statements in our Annual Report on Form 10-KSB for the fiscal year ended December 31, 2002, filed with the Securities and Exchange Commission. The audit committee also recommended that Dixon Odom PLLC be retained as our independent accountants for the 2003 fiscal year.
Audit Committee
Merwin S. Canaday
Warren L. Grimes
William J. Edwards
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EXECUTIVE COMPENSATION
The following tables sets forth annual and long-term compensation paid or accrued by the Company for services rendered for the fiscal years indicated by the Company’s Chief Executive Officer and the next most highly compensated executive officer whose total salary and bonus exceeded $100,000 individually during the year ended December 31, 2002 (the “named executive officers”).
Summary Compensation Table
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Name & Principal Position |
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| Bonus |
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Ayden R. Lee, Jr., |
| 2002 |
| $ | 181,830 |
| $ | 3,749 |
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| 4,000 |
| $ | 13,296 |
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Chief Executive Officer and |
| 2001 |
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| 178,420 |
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| 3,749 |
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| 4,000 |
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| 7,220 |
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President |
| 2000 |
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| 201,162 |
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| 34,542 |
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| 6,000 |
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| 8,376 |
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Clifton L. Painter, Senior |
| 2002 |
| $ | 106,081 |
| $ | 2,124 |
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| 2,150 |
| $ | 7,249 |
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Vice President, Chief |
| 2001 |
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| 102,730 |
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| 2,124 |
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| 2,150 |
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| 4,437 |
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Operating Officer |
| 2000 |
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| 114,091 |
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| 18,455 |
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| 3,300 |
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| 4,805 | �� |
(1) | Amounts shown in the table include amounts paid to the named executive officers in their capacities as executive officers of our subsidiary, Four Oaks Bank & Trust Company. Four Oaks Bank & Trust Company was reorganized as our wholly owned subsidiary in July 1997. Amounts shown also include amounts deferred by the named executive officers under our Master Corporate Profit Sharing Retirement Plan and Trust. |
(2) | The amounts shown for Mr. Lee represent our contributions to him under our Master Corporate Profit Sharing Retirement Plan and Trust in the amounts of $2,701, $6,800, and $8,046, for each of the years ended 2002, 2001, and 2000, respectively, and our contributions to him under our Employee Stock Ownership Plan in the amount of $10,265 for 2002. The remainder of the amounts shown for Mr. Lee for each year represent insurance premiums paid by us on term life insurance. The amounts shown for Mr. Painter represent our contributions to him under our Master Corporate Profit Sharing Retirement Plan and Trust in the amounts of $1,510, $4,109, and $4,564, for each of the years ended 2002, 2001, and 2000, respectively, and our contributions to him under our Employee Stock Ownership Plan in the amount of $5,473 for 2002. The remainder of the amounts shown for Mr. Painter for each year represent insurance premiums paid by us on term life insurance. |
Option Grants in Last Fiscal Year
The following table sets forth certain information concerning options to purchase common stock granted to the named executive officers during the year ended December 31, 2002.
Name |
| Number of Securities Underlying Options Granted |
| % of Total Options Granted to Employees in Fiscal Year |
| Exercise or Base Price |
| Exercise Date |
| Expiration Date |
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Ayden R. Lee, Jr. |
| 4,000 |
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| 16% |
| $ | 20.00 |
| February 25, 2003 |
| February 25, 2006 |
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Clifton L. Painter |
| 2,150 |
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| 9% |
| $ | 20.00 |
| February 25, 2003 |
| February 25, 2006 |
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Aggregated Option Exercises in Last Fiscal Year and Fiscal Year-End Option Values
The following table sets forth certain information concerning options to purchase common stock held by the named executive officers during the year ended December 31, 2002, the aggregate value of gains on the date of exercise, and the value of unexercised options as of December 31, 2002.
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| Unexercisable |
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Ayden R. Lee, Jr. |
| 15,000 |
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| $71,040 |
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| 10,000 |
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| 4,000 |
| $ | 235,000 |
| $ | 94,000 |
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Clifton L. Painter |
| 4,950 |
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| 28,611 |
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| 5,450 |
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| 2,150 |
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| 128,075 |
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| 50,525 |
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(1) | Based on the difference between the exercise price and a price per share of $23.50, which is the last sale price of our common stock as of December 31, 2002. |
(2) | The value received is based upon the difference between the exercise price of the option and the fair market value of our common stock at the exercise date. On November 6, 2002, December 11, 2002 and December 18, 2002, Mr. Lee exercised options to purchase a total of 6,000 shares of Company common stock for an exercise price of $19.33. The market value of the Company’s common stock on each of these dates was $22.50. On March 5, 2002, Mr. Lee exercised options to purchase a total of 9,000 shares of Company common stock for an exercise price, of $14.22. The market value of the Company’s common stock on this date was $20.00. On March 29, 2002, Mr. Painter exercised options to purchase a total of 4,950 shares of Company common stock for an exercise price of $14.22. The market value of the Company’s common stock on this date was $20.00. |
Employment Agreements
We have an employment agreement with Ayden R. Lee, Jr., Chief Executive Officer and President. The employment agreement provides for a one-year term and on each anniversary date thereafter, the agreement is automatically extended for an additional year, unless either party gives notice of nonrenewal. The current base salary under the agreement may be increased at the discretion of our board of directors. Our board of directors has established the 2003 base salary amount for Mr. Lee at $192,670. In addition to the base salary, Mr. Lee’s employment agreement provides for, among other things, additional benefits applicable to executive personnel and benefits applicable to all our salaried employees. The agreement provides for termination by us for “cause” (as defined in the agreement) at any time.
We also have an employment agreement with Clifton L. Painter, Vice President and Chief Operating Officer. The employment agreement provides for a one-year term and on each anniversary date thereafter, the agreement is automatically extended for an additional year, unless either party gives notice of nonrenewal. The current base salary under the agreement may be increased at the discretion of our board of directors. Our board of directors has established the 2003 base salary amount for Mr. Painter at $103,927. In addition to the base salary, Mr. Painter’s employment agreement provides for, among other things, additional benefits applicable to executive personnel and benefits applicable to all our salaried employees. The agreement provides for termination by us for “cause” (as defined in the agreement) at any time.
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Severance Compensation Agreement
We have entered into severance compensation agreements with each of Mr. Lee and Mr. Painter that will provide them with severance pay benefits in the event of a “change in control.” The purpose of the compensation agreements is to recognize the services and contributions of Mr. Lee and Mr. Painter as key employees and the uncertainties relating to continual employment, reduced employee benefits, management changes, and relocations in the event of a change in control. Under each severance compensation agreement, in the event a change in control (as defined in the agreement) occurs and Mr. Lee’s or Mr. Painter’s, as the case may be, employment is “terminated” (as defined in the agreement) such individual will be entitled to receive a cash severance payment equal to two (2) years’ salary based upon the then most recent annual compensation and the amount of the most recent annual bonus at the time of termination. In addition, Mr. Lee or Mr. Painter, as the case may be, will be entitled to all life insurance, health, accidental death and dismemberment, and disability plans or programs in which he is entitled to participate immediately prior to his termination for two (2) years after the date of his termination or unless and until he obtains other full-time employment.
Supplemental Executive Retirement Plan
Our subsidiary, Four Oaks Bank & Trust Company, has adopted a supplemental executive retirement plan (“SERP”) for Mr. Lee that, upon his retirement from the bank, will provide him with supplemental annual payments for the remainder of his life. The purpose of the SERP is to encourage Mr. Lee to remain as an employee of the bank and to reward him for contributing materially to the success of the bank. Under the SERP, the bank will be obligated to pay Mr. Lee an annual payment upon his retirement in an amount which, when added to Mr. Lee’s 401(k) benefits (based on future estimated amounts) and social security benefits (based on future estimated amounts), will ensure Mr. Lee a total annual retirement benefit equal to seventy-five percent (75%) of his Average Annual Compensation (as defined in the SERP) on the date of his retirement. Depending upon Mr. Lee’s age at retirement, the annual payment as a percentage of Mr. Lee’s fully vested retirement benefit will vary (from fifty-eight percent (58%) of fully vested retirement benefit at age fifty-five (55) to one hundred percent (100%) at age sixty-two (62)). The annual payment which we are obligated to pay Mr. Lee each year after his retirement is subject to certain limitations, including a maximum limit of fifty thousand dollars ($50,000) per year. In the event of a change of control (as defined in the SERP) of Four Oaks Fincorp, Inc. and termination of Mr. Lee’s employment within twenty-four (24) months thereafter (for any reason, except termination by the bank for cause), Mr. Lee will be entitled to receive a lump-sum cash payment equal to the actuarial equivalence of the greater of (i) the amount he would have been entitled to had he retired on such date and (ii) the amount of his pro rata fully vested benefit under the SERP as of such date.
Equity Compensation Plan Information
We maintain a Nonqualified Stock Option Plan, an Employee Stock Purchase and Bonus Plan and an Employee Stock Option Plan. Neither of these plans are required to be, or has been, approved by the shareholders of the Company.
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The following table sets forth aggregate information regarding our Nonqualified Stock Option Plan and Employee Stock Purchase and Bonus Plan in effect as of December 31, 2002:
|
| (a) |
| (b) |
| (c) |
| |||
Plan Category | Number of securities to be issued |
| Weighted-average |
| Number of securities |
| ||||
|
|
| ||||||||
Equity compensation plans approved by security holders |
| N/A |
|
| N/A |
|
| N/A |
| |
Equity compensation plans not approved by security holders |
| 81,264 |
|
| 20.06 |
|
| 345,148 |
| |
|
|
| ||||||||
Total |
| 81,264 |
|
| 20.06 |
|
| 345,148 |
| |
|
|
|
(1) | Includes shares of the Company’s common stock remaining available for future issuance under the following compensation plans in the amounts indicated as of December 31, 2002: Nonqualified Stock Option Plan—266,475; and Employee Stock Purchase and Bonus Plan—78,673 shares. |
Nonqualified Stock Option Plan
The Nonqualified Stock Option Plan (the “Option Plan”) provides for grants of nonqualified stock options to officers and directors of the Company and its subsidiaries. The Option Plan is administered by a committee of the Board of Directors. The Committee has broad discretionary authority to administer the Option Plan. The Board of Directors may amend or terminate the Option Plan at any time, but no amendment or termination of the Option Plan may adversely affect the rights of optionees under prior awards without the optionees’ approval.
The Option Plan provides that the exercise price and number of shares subject to outstanding options will be appropriately adjusted upon a stock split, stock dividend, recapitalization, combination, consolidation or similar transaction involving a change in capitalization of the Company. Upon a merger in which the Company is not the surviving corporation, or a liquidation or a sale of substantially all of the assets of the Company, outstanding options will become fully vested and exercisable and, to the extent not exercised, will terminate upon the effective date of such a transaction.
As of March 10, 2003, 500,000 shares had been reserved for issuance under the Option Plan. As of March 10, 2003, there were 94,365 outstanding stock options, and 237,625 shares remained available for future grants. During 2002, options to purchase 24,560 shares of Common Stock had been granted at an average exercise price of $20.00 per share.
Employee Stock Purchase and Bonus Plan
The Employee Stock Purchase and Bonus Plan (the “Purchase Plan”) is a voluntary plan that enables full-time employees of the Company and its subsidiaries to purchase shares of Common Stock. The Purchase Plan is administered by a committee of the Board of Directors, which has broad discretionary authority to administer the Purchase Plan. The Board of Directors
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may amend or terminate the Purchase Plan at any time. The Purchase Plan is not intended to be qualified as an employee stock purchase plan under Section 423 of the Internal Revenue Code of 1986, as amended.
Once a year, participants in the Purchase Plan purchase Common Stock at fair market value equal to 5% of their compensation, up to $1,000. The Company matches in cash 50% of the amount of each participant’s purchase, up to $500. After the Company withholds for income and employment taxes, participants use the balance of the Company’s matching grant to purchase shares of Common Stock.
The Purchase Plan will terminate upon a merger in which the Company is not the surviving corporation, or upon a sale of substantially all of the Company’s assets. The number of shares reserved for issuance under the Purchase Plan will be appropriately adjusted upon a stock dividend, stock split, recaptalization or similar transaction that affects the outstanding Common Stock of the Company.
As of March 10, 2003, 100,000 shares of Common Stock had been reserved for issuance under the Purchase Plan, and 21,327 shares had been purchased. During 2002, 4,487 shares were purchased under the Purchase Plan.
Certain Transactions
Certain of our directors and executive officers are customers of, and borrowers from, Four Oaks Bank & Trust Company in the ordinary course of business. From January 1, 2002 to December 31, 2002, loans outstanding to our directors and executive officers, and their associates as a group, amounted to a maximum of approximately $2,783,000 or 9.54% of the equity capital of the bank. All outstanding loans and commitments included in such transactions are made substantially on the same terms, including rate and collateral, as those prevailing at the time in comparable transactions with other customers. In the opinion of management, these loans do not involve more than normal risk of collectability, or contain other unfavorable features.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires our officers, directors, and persons who own more than ten percent (10%) of our equity securities, to file reports of ownership and changes in ownership with the Securities and Exchange Commission. Officers, directors, and ten percent (10%) shareholders are required by SEC regulations to furnish us with copies of all Section 16(a) reports they file. Based solely on a review of the copies of such reports furnished to us, or representations by such persons that no Form 5s were required, we believe that during the fiscal year ended December 31, 2002, all Section 16(a) filing requirements applicable to our officers, directors, and ten percent (10%) shareholders, were satisfied, except that Ms. Wise failed to timely file one (1) required report covering an exercise of stock options on April 22, 2002.
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SELECTION OF INDEPENDENT ACCOUNTANTS
Since September 5, 2000, Dixon Odom PLLC has served as our independent public accountants. Pursuant to the recommendation of the Audit Committee, the Board of Directors has appointed Dixon Odom PLLC as independent accountants of the Company and its subsidiaries for the fiscal year ending December 31, 2003. Dixon Odom PLLC’s services to us for 2000 and 2001 included the audit of our annual consolidated financial statements, reviews of certain of our income tax returns and consultation on various accounting, tax and other matters. A representative of Dixon Odom PLLC is expected to be present at the Annual Meeting. This representative will have an opportunity to make a statement if desired and will be available to respond to shareholder questions. There were no non-audit services provided by Dixon Odom PLLC during 2001 or 2002.
Audit Firm Fee Summary
During the fiscal year ended December 31, 2002, we retained our independent accountant, Dixon Odom PLLC, to provide services in the following categories and amounts:
Audit Fees |
| $ | 46,400 |
|
Financial Information Systems Design And Implementation Fees | $ | 0 |
| |
All Other Fees | $ | 18,500 |
|
ADDITIONAL INFORMATION
A copy of our Annual Report on Form 10-KSB for the fiscal year ended December 31, 2002, including the financial statements and schedules thereto, as filed with the SEC will be furnished on written request, without charge to any of our shareholders. Such requests should be addressed to Wanda J. Blow, Four Oaks Fincorp, Inc., P.O. Box 309, Four Oaks, North Carolina 27524 ((919) 963-2177).
SUBMISSION OF SHAREHOLDER PROPOSALS FOR 2004 ANNUAL MEETING
Any proposals that shareholders intend to present for a vote of shareholders at the 2004 Annual Meeting of Shareholders, and that such shareholders desire to have included in our proxy statement and form of proxy relating to that meeting, must be sent to our principal executive office, marked to the attention of Ayden R. Lee, Jr., and received at such office on or before December 9, 2003 (120 calendar days prior to the anniversary of the date of this proxy statement). Proposals received after December 9, 2003 will not be considered for inclusion in our proxy materials for our 2004 annual meeting. A determination as to whether we will oppose inclusion of any proposal in our proxy statement and form of proxy will be made on a case-by-case basis in accordance with our judgment and the rules and regulations promulgated by the SEC.
In addition, if a shareholder intends to present a matter for a vote at the 2004 annual meeting, other than by submitting a proposal for inclusion in our proxy statement for that meeting, the shareholder must give timely notice in accordance with SEC rules. To be timely, a
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shareholder’s notice must be sent to our principal executive office, marked to the attention of Ayden R. Lee, Jr., and received at such office on or before February 23, 2004 (45 calendar days prior to the anniversary of the mailing date of this proxy statement). Such notice should set forth (a) as to each matter the shareholder proposes to bring before the meeting, a brief description of the business desired to be brought before the meeting and the reasons for conducting such business at the meeting, and (b) the name and record address of the shareholder, the class and number of shares of our capital stock that are beneficially owned by the shareholder, and any material interest of the shareholder in such business. For notices that are not timely filed, we retain discretion to vote proxies we receive. For notices that are timely filed, we retain discretion to vote proxies we receive provided: (i) we include in our proxy statement advice on the nature of the proposal and how we intend to exercise our voting discretion; and (ii) the proponent fails to (x) provide us with a written statement, on or before February 23, 2004, that the proponent intends to deliver a proxy statement and form of proxy to holders of at least the percentage of our voting shares required under applicable law to carry the proposal, (y) include the same statement in its proxy materials filed with the SEC and (z) immediately after soliciting the percentage of shareholders required to carry the proposal, provide us with a statement from any solicitor, or other person with knowledge, that the necessary steps have been taken to deliver a proxy statement and form of proxy to holders of such percentage of shares.
OTHER MATTERS; DISCRETIONARY AUTHORITY
As of the date of this proxy statement, we know of no business that will be presented for consideration at the annual meeting other than the items referred to above. The enclosed proxy confers discretionary authority to vote with respect to any and all of the following matters that may come before the annual meeting: (i) matters for which we did not receive timely notice; (ii) approval of the minutes of a prior meeting of shareholders, if such approval does not amount to ratification of the action taken at the meeting; (iii) the election of any person to any office for which a bona fide nominee is named in this proxy statement and such nominee is unable to serve or for good cause will not serve; (iv) any proposal omitted from this proxy statement and the form of proxy pursuant to Rule 14a-8 or Rule 14a-9 under the Securities Exchange Act of 1934, as amended; and (v) matters incidental to the conduct of the annual meeting. If any such matters come before the annual meeting, the proxy agents named in the accompanying proxy card will vote in accordance with their judgment.
All shareholders are encouraged to sign, date, and return their proxy submitted with this proxy statement as soon as possible in the envelope provided. If a shareholder attends the annual meeting, then he or she may revoke his or her proxy and vote in person.
| By Order of the Board of Directors |
| April 7, 2003 |
| Ayden R. Lee, Jr. |
| Chief Executive Officer and President |
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PROXY | THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS FOUR OAKS FINCORP, INC. FOR THE 2003 ANNUAL MEETING OF SHAREHOLDERS. |
The undersigned hereby appoints Ayden R. Lee, Jr. and M. S. Canaday as proxies, each with the full power of substitution to represent the undersigned and to vote all of the shares of stock in Four Oaks Fincorp, Inc. which the undersigned is entitled to vote at the Annual Meeting of Shareholders of said Company to be held at the main office of Four Oaks Fincorp, Inc. located at 6144 US 301 South, Four Oaks, North Carolina on Monday, April 28, 2003 at 8:00 p.m., and any adjournments thereof (1) as hereinafter specified upon the proposal listed below as more particularly described in the Company’s proxy statement, receipt of which is hereby acknowledged; and (2) in their discretion upon such other matters as may properly come before the meeting and any adjournments thereof. In order to vote for the proposal, place an X in the appropriate box provided below. The Board recommends a vote “FOR” the proposal listed below.
1. | To elect the following nominees as directors of a one year term: M. S. Canaday; Ayden R. Lee, Jr.; William J. Edwards; Paula Canaday Bowman; Dr. R. Max Raynor, Jr.; Percy Y. Lee; Warren L. Grimes; William Ashley Turner |
¨ |
| FOR all nominees (except as marked to the contrary below.) | ¨ |
| WITHHOLD AUTHORITY to vote for all nominees. |
(INSTRUCTION: To withhold authority to vote for any individual nominee(s) write that nominee(s) name on the line provided below.)
PLEASE MARK, SIGN AND RETURN THIS PROXY PROMPTLY IN THE ENCLOSED ENVELOPE
(continued from other side)
THE BOARD OF DIRECTORS FAVORS A VOTE “FOR” THE ABOVE PROPOSAL AND UNLESS INSTRUCTIONS TO THE CONTRARY ARE INDICATED IN THE SPACE PROVIDED, THIS PROXY WILL BE SO VOTED.
SHARES
Please date and sign this Proxy and return promptly.
Dated: , 2003
Signature
Signature
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