NOTICE OF ANNUAL MEETING OF
SHAREHOLDERS
To the shareholders of Gildan Activewear Inc. (the “Company”):
NOTICE IS HEREBY GIVEN that the annual meeting of shareholders (the “Meeting”) of the Company will be held via live audio webcast on Thursday, April 30, 2020 at 10:00 a.m. (Montréal time), for the purposes of:
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(i) | receiving the consolidated financial statements of the Company for the fiscal year ended December 29, 2019, together with the auditors’ report thereon; |
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(ii) | electing eleven directors for the ensuing year; |
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(iii) | considering and, if deemed advisable, adopting a resolution (the full text of which is reproduced as Schedule “C” to the accompanying management information circular) to confirm the adoption of and to ratify the Shareholder Rights Plan adopted by the Board of Directors of the Company on February 21, 2020, the whole as described in the accompanying management information circular; |
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(iv) | considering and, if deemed advisable, approving an advisory resolution (the full text of which is reproduced as Schedule “D” to the accompanying management information circular) on the Company’s approach to executive compensation; |
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(v) | appointing auditors for the ensuing year; and |
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(vi) | transacting such other business as may properly come before the Meeting. |
This year, out of an abundance of caution, to proactively deal with the unprecedented public health impact of coronavirus disease, also known as COVID-19, and to mitigate risks to the health and safety of our communities, shareholders, employees and other stakeholders, we will hold the Meeting in a virtual only format, which will be conducted via live audio webcast. All shareholders, regardless of their geographic location, will have an equal opportunity to participate in the Meeting and engage with directors and management of the Company as well as with other shareholders. Shareholders will not be able to attend the Meeting in person. At the Meeting, you will have the opportunity to ask questions and vote on a number of important matters. We encourage you to participate in the Meeting.
Registered shareholders and duly appointed proxyholders will be able to attend, participate, vote and ask questions at the Meeting online at https://web.lumiagm.com/199537532. Non-registered shareholders (being shareholders who hold their shares through a securities dealer or broker, bank, trust company or trustee, custodian, nominee or other intermediary) who have not duly appointed themselves as their proxy will be able to attend the Meeting only as guests. Guests will be able to listen to the Meeting but will not be able to vote or ask questions. Inside this document, you will find important information and detailed instructions about how to participate in the Meeting.
Dated at Montréal, Québec, Canada, March 4, 2020.
By order of the Board of Directors,
Lindsay Matthews
Vice-President, General Counsel
and Corporate Secretary
Shareholders may exercise their rights by attending the virtual Meeting online or by completing a form of proxy. If you are unable to attend the Meeting, please complete, date and sign the enclosed form of proxy and return it in the envelope provided for that purpose. A shareholder who wishes to appoint a person other than the directors and officers of the Company designated in the form of proxy or voting instruction form (the “Gildan proxyholders”) to represent such shareholder at the Meeting may do so by inserting such person’s name in the blank space provided in the form of proxy or voting instruction form and following
the instructions for submitting such form of proxy or voting instruction form. This must be completed prior to registering such proxyholder, which is an additional step to be completed once you have submitted your form of proxy or voting instruction form. If you wish that a person other than the Gildan proxyholders attend and participate in the Meeting as your proxy and vote your shares, including if you are a non-registered shareholder and wish to appoint yourself as your proxy to attend, participate and vote at the Meeting, you MUST register such proxyholder after having submitted your form of proxy or voting instruction form identifying such proxyholder. Failure to register the proxyholder will result in the proxyholder not receiving a Control Number to participate in the Meeting. Without a Control Number, proxyholders will not be able to attend, participate or vote at the Meeting. To register a proxyholder, shareholders MUST visit http://www.computershare.com/gildan and provide Computershare Investor Services Inc. (“Computershare”), the transfer agent and registrar of the Company, with their proxyholder’s contact information, so that Computershare may provide the proxyholder with a Control Number via email.
Proxies must be received by Computershare, (100 University Avenue, 8th Floor, North Tower, Toronto, Ontario, Canada M5J 2Y1) no later than 10:00 a.m. on the second business day preceding the day of the Meeting or any adjournment thereof. Your shares will be voted in accordance with your instructions as indicated on the proxy.
If you are a registered shareholder, contact Computershare at 1-800 564 6253 (toll free in North America) or +1 (514) 982 7555 (outside North America), for any voting questions you may have.
Les actionnaires qui préféreraient recevoir la circulaire de sollicitation de procurations de la direction en français n’ont qu’à en aviser le secrétaire corporatif de Les Vêtements de Sport Gildan Inc.
MANAGEMENT INFORMATION CIRCULAR
Except as otherwise indicated, the information contained herein is given as of March 4, 2020. All dollar amounts set forth herein are expressed in U.S. dollars, the Company’s functional and reporting currency, and the symbol “$” refers to the U.S. dollar, unless otherwise indicated.
WHAT’S INSIDE
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INVITATION TO SHAREHOLDERS | |
SUMMARY | |
VOTING AND PROXIES | |
BUSINESS OF THE MEETING | |
Election of Directors | |
Adoption and Ratification of Shareholder Rights Plan | |
Appointment of Auditors | |
Advisory Vote on Executive Compensation | |
ELECTION OF DIRECTORS - NOMINEES | |
COMPENSATION OF DIRECTORS | |
COMPENSATION DISCUSSION AND ANALYSIS | |
Message from the Compensation and Human Resources Committee | |
Determining Compensation | |
Our Executive Compensation Practices | |
Our Named Executive Officers | |
Our Executive Compensation Program | |
Named Executive Officers’ Compensation | |
STATEMENT OF CORPORATE GOVERNANCE PRACTICES | |
NORMAL COURSE ISSUER BID | |
OTHER INFORMATION | |
Indebtedness of Directors and Executive Officers | |
Additional Information | |
Shareholder Proposals for 2019 Annual Meeting | |
Approval of Management Information Circular | |
SCHEDULE “A” MANDATE OF THE BOARD OF DIRECTORS | |
SCHEDULE “B” LONG TERM INCENTIVE PLAN | |
SCHEDULE “C” ADOPTION AND RATIFICATION OF SHAREHOLDER RIGHTS PLAN | |
SCHEDULE “D” ADVISORY VOTE ON EXECUTIVE COMPENSATION | |
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| INVITATION TO SHAREHOLDERS |
INVITATION TO SHAREHOLDERS
Dear shareholders:
On behalf of the Board of Directors and management of the Company, we are pleased to invite you to attend the annual meeting of shareholders that will be held this year on Thursday, April 30, 2020 at 10:00 a.m. (Montréal time), which will be conducted in a virtual only format via live audio webcast at https://web.lumiagm.com/199537532. Shareholders will not be able to attend the meeting in person. A summary of the information shareholders will need to attend the meeting online is provided below in the section entitled “Voting and Proxies”.
This year, out of an abundance of caution, to proactively deal with the unprecedented public health impact of coronavirus disease, also known as COVID-19, and to mitigate risks to the health and safety of our communities, shareholders, employees and other stakeholders, we will hold the annual meeting in a virtual only format, which will be conducted via live audio webcast. All shareholders, regardless of their geographic location, will have an equal opportunity to participate in the Meeting and engage with directors and management of the Company as well as other shareholders.
The annual meeting is your opportunity to vote on a number of important matters as well as hear first-hand about our financial performance and strategic plans for the future. The enclosed management information circular describes the business to be conducted at the meeting and provides information on the Company’s executive compensation and corporate governance practices. Registered shareholders and duly appointed proxyholders will be able to attend, participate, vote and ask questions at the meeting online at https://web.lumiagm.com/199537532. Non-registered shareholders who have not duly appointed themselves as their proxy will be able to attend the meeting only as guests. Guests will be able to listen to the meeting but will not be able to vote or ask questions.
Your participation in the meeting is important to us and we value your input as shareholders. You can vote by attending the virtual meeting online, or alternatively by telephone, via the internet or by completing and returning the enclosed form of proxy or voting instruction form. If you have questions but are unable to attend the meeting online, you are always welcome to initiate communications with the Board through our Shareholder Engagement Policy, which is available on the Company’s website at www.gildancorp.com.
We look forward to welcoming you at the meeting and thank you for your continued support.
Sincerely,
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Donald C. Berg Chair of the Board of Directors | Glenn J. Chamandy President and Chief Executive Officer |
MANAGEMENT INFORMATION CIRCULAR 1
SUMMARY
The following summary highlights some of the important information you will find in this management information circular (this “Circular”) of Gildan Activewear Inc. (the “Company” or “Gildan”).
Shareholder Voting Matters
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VOTING MATTER | BOARD VOTE RECOMMENDATION | INFORMATION |
Election of eleven directors | FOR each nominee | |
Adoption and ratification of Shareholder Rights Plan | FOR | |
Appointment of KPMG LLP as auditors | FOR | |
Advisory vote on executive compensation | FOR | |
Our Director Nominees
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| NAME & REGION | AGE | DIRECTOR SINCE | POSITION | BOARD & COMMITTEE ATTENDANCE IN 2019 | OTHER PUBLIC BOARDS | AREAS OF EXPERTISE |
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| William D. Anderson Ontario, Canada
Independent | | 70 | 2006 | Corporate Director | 78% | 1 | - Financial Accounting/Auditing - Risk Management - Human Resources - International
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| Donald C. Berg Florida, United States
Independent | | 64 | 2015 | President, DCB Advisory Services | 100% | 1 | - Financial Accounting/Auditing - Corporate Development - Retail Sales/Distribution - Government Relations/Public Policy
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| Maryse Bertrand Québec, Canada
Independent | | 61 | 2018 | Corporate Director | 100% | 2 | - Government Relations/Public Policy - Corporate Development - Capital Markets - Risk Management |
| Marc Caira Ontario, Canada
Independent | | 66 | 2018 | Corporate Director | 100% | 1 | - International - Executive Leadership - Retail Sales/Distribution - Marketing/Advertising
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| Glenn J., Chamandy Québec, Canada | | 58 | 1984 | President and Chief Executive Officer, Gildan Activewear Inc. | 100% | 0 | - Executive Leadership - Strategy - Manufacturing/Supply Chain - Marketing/Advertising
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| Shirley E. Cunningham Florida, United States
Independent | | 59 | 2017 | Corporate Director | 100% | 1 | - International - Corporate Development - Strategy - Innovation/Technology
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| Russell Goodman Québec, Canada
Independent | | 66 | 2010 | Corporate Director | 100% | 2 | - Financial Accounting/Auditing - Corporate Development - International - Capital Markets
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| Charles M. Herington Florida, United States
Independent | | 60 | 2018 | Chief Operating Officer, Vice-Chairman and President of Global Operations, Zumba Fitness LLC | 100% | 1 | - International - Corporate Development - Executive Leadership - Human Resources |
MANAGEMENT INFORMATION CIRCULAR 2
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| NAME & REGION | AGE | DIRECTOR SINCE | POSITION | BOARD & COMMITTEE ATTENDANCE IN 2019 | OTHER PUBLIC BOARDS | AREAS OF EXPERTISE |
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| Luc Jobin Québec, Canada
Independent | | 60 | 2020 | Corporate Director | n/a | 1 | - Financial Accounting/Auditing - Corporate Development - Executive Leadership - Manufacturing/Supply Chain
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| Craig A. Leavitt New York, United States
Independent | | 59 | 2018 | Corporate Director | 100% | 1 | - Executive Leadership - International - Retail Sales/Distribution - Marketing/Advertising |
| Anne Martin-Vachon Ontario, Canada
Independent | | 58 | 2015 | Chief Retail Officer, Rogers Communications Inc. | 94% | 0 | - Retail Sales/Distribution - Marketing/Advertising - Strategy - Executive Leadership |
We consider strong and transparent corporate governance practices to be an important factor in Gildan’s overall success and we are committed to adopting and adhering to the highest standards in corporate governance. Some of our best practices are:
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l | All members of the Board are independent, except the CEO | l | Director orientation and continuing education |
l | Independent Chair of the Board | l | Guidelines for interlocking board memberships |
l | Only independent directors on Board committees | l | Board Diversity Policy |
l | Annual election of directors (no staggered terms) | l | Formal annual Board performance assessment |
l | Directors elected individually (no slate voting) | l | Shareholder Engagement Policy |
l | Majority voting for directors | l | Code of Ethics Program |
l | Board tenure and term limits | l | Share ownership guidelines for Board members and executives |
l | Private sessions of independent directors at all Board and committee meetings | l | Risk management process |
Highlights of our Executive Compensation Program
Our executive compensation program is designed to link executive pay with Gildan performance and align the interests of our executive management team with those of Gildan’s shareholders. Some of our compensation highlights are:
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l | Annual incentive awards are subject to achievement of pre-established performance goals tied to both financial and qualitative objectives | l | Use of stress-testing and back-testing to assess alignment between pay and performance |
l | Significant proportion of executive officers’ annual target compensation is “at-risk” | l | Performance share unit payouts under long-term incentive plan is capped at two times target |
l | Amount that an executive officer can receive under the short-term incentive plan is capped at two times target | l | Use of representative and relevant peer group |
l | No minimum guaranteed payout under the short-term incentive plan | l | Annual advisory vote on executive compensation |
l | Long-term incentive plan equity awards are designed to encourage a long-term view of performance | l | Clawback Policy for senior executive incentive-based compensation |
l | No hedging or monetizing of equity awards by executives | l | Minimum share ownership guidelines for executives |
l | Use of an independent compensation consultant | l | Post-retirement share ownership guidelines for the President and Chief Executive Officer |
l | No excessive perquisites | | |
MANAGEMENT INFORMATION CIRCULAR 3
VOTING AND PROXIES
Solicitation of Proxies
This Circular is sent in connection with the solicitation by the management of the Company of proxies to be used at the annual meeting of shareholders of the Company to be held on Thursday, April 30, 2020 (the “Meeting”), at 10:00 a.m. (Montréal time), in a virtual only format which will be conducted via live audio webcast at https://web.lumiagm.com/199537532, and for the purposes set forth in the Notice of Annual Meeting of Shareholders (the “Notice of Meeting”), and at any adjournment thereof. The solicitation is being made primarily by mail, but proxies may also be solicited by telephone, facsimile or other personal contact by officers or other employees of the Company. The cost of the solicitation will be borne by the Company other than the cost of solicitation of the Objecting Non-Registered Holders (see the section entitled “Non-Registered Shareholders” below).
Notice-and-Access
This year, as permitted by Canadian securities regulators, Gildan is using notice-and-access (as defined in National Instrument 54-101 - Communication with Beneficial Owners of Securities of a Reporting Issuer ("NI-54-101")) to deliver the Meeting materials, including this Circular, to both its registered and non-registered shareholders. Gildan is also using notice-and-access to deliver its annual consolidated financial statements to its registered and non-registered shareholders. This means that the Circular and the annual consolidated financial statements of the Company are being posted online for shareholders to access, rather than being mailed out. Notice-and-access gives shareholders more choice, substantially reduces Gildan’s printing and mailing costs, and is more environmentally friendly as it reduces materials and energy consumption. Shareholders will still receive a form of proxy or a voting instruction form in the mail (unless shareholders have chosen to receive proxy materials electronically) so they can vote their shares but, instead of automatically receiving a paper copy of this Circular and the annual consolidated financial statements of the Company, shareholders will receive a notice with information about how they can access the Circular and annual consolidated financial statements of the Company electronically and how to request a paper copy. This Circular and annual consolidated financial statements of the Company are available on Gildan’s website at www.gildancorp.com, on SEDAR at www.sedar.com and on EDGAR at www.sec.gov.
Shareholders may request a paper copy of this Circular and/or the annual consolidated financial statements of the Company, at no cost, up to one year from the date this Circular was filed on SEDAR. Shareholders may make such a request at any time prior to the meeting by contacting Gildan’s transfer agent and registrar (the “Transfer Agent”), Computershare Investor Services Inc., via their website www.investorcentre.com/
service or by phone 1-866-964-0492. After the meeting, requests may be made via our website at www.gildancorp.com.
Virtual Only Meeting
This year, out of an abundance of caution, to proactively deal with the unprecedented public health impact of coronavirus disease, also known as COVID-19, and to mitigate risks to the health and safety of our communities, shareholders, employees and other stakeholders, we will hold our Meeting in a virtual only format, which will be conducted via live audio webcast. All shareholders, regardless of their geographic location, will have an equal opportunity to participate in the Meeting and engage with directors and management of the Company as well as with other shareholders.
Participation in the Meeting
Registered shareholders and duly appointed proxyholders who participate in the Meeting online will be able to listen to the Meeting, ask questions and vote, all in real time, provided they are connected to the internet and comply with all of the requirements set out in the sections below entitled “How to Vote” and “Attendance and Participation in the Meeting”. Non-registered shareholders who have not duly appointed themselves as their proxies may still attend the Meeting as guests. Guests will be able to listen to the Meeting but will not be able to vote or ask questions at the Meeting. See the sections below entitled “How to Vote” and “Attendance and Participation in the Meeting” below.
Voting Information
Please read this section carefully, as it contains important information regarding how to vote your shares. We have sent or caused to be sent forms of proxy to our registered shareholders and voting instruction forms to our non-registered shareholders.
Voting Shares and Principal Holders Thereof
As of March 4, 2020, there were 198,186,957 common shares of the Company (the “Common Shares”) issued and outstanding. Each Common Share entitles its holder to one vote with respect to the matters voted at the Meeting.
Holders of Common Shares whose names are registered on the lists of shareholders of the Company as at the close of business, Montréal time, on March 4, 2020, being the date fixed by the Company for determination of the registered holders of Common Shares who are entitled to receive notice of the Meeting, will be entitled to exercise the voting rights attached to the Common Shares in respect of which they are so registered at the Meeting, or any adjournment thereof, if present or represented by proxy thereat. As of March 4, 2020, there was an aggregate of 198,186,957 votes attached to the
MANAGEMENT INFORMATION CIRCULAR 4
Common Shares entitled to be voted at the Meeting or any adjournment thereof.
To the knowledge of the directors and officers of the Company, according to the latest publicly available information, no person owns beneficially, directly or indirectly, or exercises control or direction over, voting securities carrying 10% or more of the voting rights attached to any class of voting securities of the Company, as at March 4, 2020.
Appointment of Proxy
The persons named as proxyholders in the enclosed form of proxy are directors and officers of the Company (the “Gildan proxyholders”). Each shareholder has the right to appoint a person other than the Gildan proxyholders to represent such shareholder at the Meeting. In order to appoint such other person, the shareholder should insert such person’s name in the blank space provided on the form of proxy and delete the names printed thereon or complete another proper form of proxy and, in either case, deliver the completed form of proxy to the Transfer Agent (Computershare Investor Services Inc., 100 University Avenue, 8th Floor, North Tower, Toronto, Ontario, Canada M5J 2Y1) no later than 10:00 a.m. on the second business day preceding the day of the Meeting or any adjournment thereof at which the proxy is to be used.
Exercise of Discretion by Proxies
The persons named in the enclosed form of proxy will, on any ballot that may be called for, vote (or withhold from voting) the shares in respect of which they are appointed as proxies in accordance with the instructions of the shareholders appointing them. If a shareholder specifies a choice with respect to any matter to be acted upon, the shares will be voted accordingly. If no instructions are given, the shares will be voted FOR the election of the nominees of the board of directors of the Company (the “Board of Directors” or the “Board”) as directors, FOR the adoption and ratification of the shareholder rights plan (as set out in Schedule “C”), FOR the advisory resolution (as set out in Schedule “D”) on the Company’s approach to executive compensation, and FOR the appointment of KPMG LLP as auditors. The enclosed form of proxy confers discretionary authority upon the persons named therein with respect to amendments or variations to matters identified in the Notice of Meeting, and with respect to other business which may properly come before the Meeting or any adjournment thereof. As of the date hereof, management of the Company knows of no such amendment, variation or other business to come before the Meeting. If any such amendment or other business properly comes before the Meeting, or any adjournment thereof, the persons named in the enclosed form of proxy will vote on such matters in accordance with their best judgement.
Non-Registered Shareholders
You are a registered shareholder if your Common Shares are registered directly in your name with our Transfer Agent. You may hold your Common Shares in the form of a physical share certificate or through the direct registration system (DRS) on the records of our Transfer Agent in electronic form.
You are a non-registered shareholder (a “Non-Registered Holder”) if the Common Shares you beneficially own are registered either: (i) in the name of an intermediary that you deal with in respect of your Common Shares (an “Intermediary”), such as securities dealers or brokers, banks, trust companies and trustees or administrators of self-administered RRSPs, TFSAs, RRIFs, RESPs and similar plans, or (ii) in the name of a clearing agency of which the Intermediary is a participant. In accordance with NI 54-101, the Company has distributed copies of the Notice of Meeting and notice of availability of proxy materials to the clearing agencies and Intermediaries for distribution to Non-Registered Holders. Intermediaries are required to forward such notices to Non-Registered Holders, and often use a service company (such as Broadridge in Canada) for this purpose. Only registered shareholders or the persons they appoint as their proxies are permitted to vote at the Meeting.
If you receive more than one Notice of Meeting, form of proxy or voting instruction form, it means that you have multiple accounts with brokers or other nominees or with our Transfer Agent, as applicable, through which you hold Common Shares. The voting process is different for registered shareholders and Non-Registered Holders. Please follow the instructions carefully and vote or provide voting instructions for all of the Common Shares you own.
In all cases, Non-Registered Holders should carefully follow the instructions of their Intermediary, including those regarding when, where and by what means the voting instruction form or proxy form must be delivered.
If you are a Non-Registered Holder you may revoke voting instructions that have been given to an Intermediary at any time by written notice to the Intermediary.
Management of the Company does not intend to pay for an Intermediary to deliver the Meeting Materials to Non-Registered Holders who have objected to their Intermediary disclosing ownership information about them to the Company (“Objecting Non-Registered Holders”). Objecting Non-Registered Holders will not receive the Meeting Materials unless the Objecting Non-Registered Holder’s Intermediary assumes the costs of delivery.
MANAGEMENT INFORMATION CIRCULAR 5
How to Vote
Gildan shareholders may vote by proxy before the Meeting or vote at the Meeting, as described below:
1. Voting by proxy before the Meeting
You may vote before the Meeting by completing your form of proxy or voting instruction form in accordance with the instructions provided therein. Non-Registered Holders should also carefully follow all instructions provided by their Intermediaries to ensure that their Common Shares are voted at the Meeting. Voting by proxy is the easiest way to vote. It means you are giving someone else the authority to attend the Meeting and vote on your behalf.
The Gildan proxyholders named in the enclosed form of proxy will vote (or withhold from voting) the Common Shares in respect of which they are appointed as proxies in accordance with your instructions, including on any ballot that may be called. If there are changes to the items of business or new items properly come before the Meeting, a proxyholder can vote as he or she sees fit.
You can appoint someone else to be your proxy. This person does not need to be a shareholder. See the section below entitled “Appointment of a Third Party as Proxy”.
There are three ways for registered shareholders to vote by proxy before the Meeting:
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(a) | Telephone voting - You may vote by calling the toll-free telephone number 1-866-732-VOTE (8683) Toll Free. You will be prompted to provide your control number printed on the form of proxy. If you vote by telephone, you may not appoint a person as your proxy other than the Gildan proxyholders named in the form of proxy or voting instruction form. Please follow the voice prompts that allow you to vote your Common Shares and confirm that your instructions have been properly recorded. |
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(b) | Internet voting - You may vote by logging on to the website indicated on the form of proxy (www.investorvote.com). Please follow the website prompts that allow you to vote your Common Shares and confirm that your instructions have been properly recorded. |
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(c) | Return your form of proxy by mail - You may vote by completing, signing and returning the form of proxy in the postage-paid envelope provided. |
Proxies, whether submitted through the Internet or by telephone or mail as described above, must be received by the Transfer Agent (Computershare Investor Services Inc., 100 University Avenue, 8th Floor, North Tower, Toronto, Ontario, Canada M5J 2Y1) no later than 10:00 a.m. on the second business day preceding the day of the Meeting or any adjournment thereof. Your Common Shares will be voted in accordance with your instructions as indicated on the proxy. The time limit for the deposit of proxies may be waived or
extended by the chair of the Meeting at his or her discretion without notice.
If you are a registered shareholder, contact Computershare Investor Services Inc., our Transfer Agent, at 1-800 564 6253 (toll free in North America) or +1 (514) 982 7555 (outside North America), for any voting questions.
Non-Registered Holders will receive a Notice of Meeting and notice of availability of proxy materials and voting instruction form indirectly through their Intermediary. The Notice of Meeting and notice of availability of proxy materials contains instructions on how to access our proxy materials and return your voting instructions. You should follow the voting instructions of your Intermediary. Intermediaries may set deadlines for voting that are further in advance of the Meeting than those set out in this Circular. You should contact your Intermediary for further details.
2. Voting at the Meeting
Registered shareholders may vote at the Meeting by completing a ballot online during the Meeting, as further described in the section below entitled “Attendance and Participation in the Meeting”.
Non-Registered Holders who have not duly appointed themselves as their proxy will not be able to vote at the Meeting but will be able to participate as a guest. This is because the Company and our Transfer Agent do not have a record of the non-registered shareholders of the Company, and, as a result, will have no knowledge of your shareholdings or entitlement to vote unless you appoint yourself as your proxy. If you are a non-registered shareholder and wish to vote at the Meeting, you have to appoint yourself as your proxy by inserting your own name in the space provided on the voting instruction form sent to you and you must follow all of the applicable instructions, including the deadline, provided by your Intermediary. See the sections below entitled “Appointment of a Third Party as Proxy” and “Attendance and Participation in the Meeting”.
Appointment of a Third Party as Proxy
The following applies to shareholders who wish to appoint someone as their proxy other than the Gildan proxyholders named in the form of proxy or voting instruction form. This includes Non-Registered Holders who wish to appoint themselves as their proxy to attend, participate, vote or ask questions at the Meeting. Shareholders who wish to appoint someone other than the Gildan proxyholders as their proxy to attend the Meeting as their proxy and vote their shares MUST submit their form of proxy or voting instruction form, as applicable, appointing that person as their proxy AND register that proxyholder online, as described below. Registering your proxyholder is an additional step to be completed AFTER you have submitted your form of proxy or voting instruction form. Failure to register the proxyholder will result in the proxyholder
MANAGEMENT INFORMATION CIRCULAR 6
not receiving a Control Number that is required to vote at the Meeting.
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• | Step 1 - Submit your form of proxy or voting instruction form: To appoint someone other than the Gildan proxyholders as your proxy, insert that person’s name in the blank space provided in the form of proxy or voting instruction form (if permitted) and follow the instructions for submitting such form of proxy or voting instruction form. This must be completed before registering such proxyholder, which is an additional step to be completed once you have submitted your form of proxy or voting instruction form. |
If you are a Non-Registered Holder and wish to vote at the Meeting, you have to insert your own name in the space provided on the voting instruction form sent to you by your Intermediary, follow all of the applicable instructions provided by your Intermediary AND register yourself as your proxy, as described below. By doing so, you are instructing your Intermediary to appoint you as your proxy. It is important that you comply with the signature and return instructions provided to you by your Intermediary. See the section below entitled “Attendance and Participation in the Meeting”.
If you are a Non-Registered Holder located in the United States and wish to vote at the Meeting or, if permitted, appoint a third party as your proxy, in addition to the steps described below in the section entitled “Attendance and Participation in the Meeting”, you must obtain a valid legal proxy from your Intermediary. Follow the instructions from your Intermediary included with the legal proxy form and the voting information form sent to you, or contact your Intermediary to request a legal proxy form or a legal proxy if you have not received one. After obtaining a valid legal proxy from your Intermediary, you must then submit such legal proxy to the Transfer Agent. Requests for registration from non-registered shareholders located in the United States that wish to vote at the Meeting or, if permitted, appoint a third party as their proxy must be sent by e-mail or by courier to: Computershare Investor Services Inc., 100 University Avenue, 8th Floor, North Tower, Toronto, Ontario, Canada M5J 2Y1, and in both cases, must be labeled “Legal Proxy” and received no later than 10:00 a.m. on the second business day preceding the day of the Meeting or any adjournment thereof.
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• | Step 2 - Register your proxyholder: To register a third party proxyholder, shareholders must visit http://www.computershare.com/gildan by 10:00 a.m. on the second business day preceding the day of the Meeting or any adjournment thereof and provide Computershare with the required proxyholder contact information so that Computershare may provide the proxyholder with a Control Number via email. Without a Control Number, |
proxyholders will not be able to vote or ask questions at the Meeting but will be able to attend as a guest.
Attendance and Participation in the Meeting
The Company is holding the Meeting in a virtual only format, which will be conducted via live audio webcast. Shareholders will not be able to attend the Meeting in person. Attending the Meeting online enables registered shareholders and duly appointed proxyholders, including Non-Registered Holders who have duly appointed themselves as their proxy, to participate in the Meeting and ask questions, all in real time. Registered shareholders and duly appointed proxyholders can vote at the appropriate times during the Meeting. Guests, including Non-Registered Holders who have not duly appointed themselves as their proxy, can log in to the Meeting as set out below. Guests can listen to the Meeting but are not able to vote or ask questions.
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• | Log in online at https://web.lumiagm.com/199537532. We recommend that you log in at least one hour before the Meeting starts. |
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• | Click “I have a Login” and then enter your Control Number (see below) and Password “gildan2020” (case sensitive). |
OR
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• | Click “Guest” and then complete the online form. |
Registered Shareholders: The control number located on the form of proxy or in the email notification you received is your Control Number.
Duly appointed proxyholders: Computershare will provide the proxyholder with a Control Number by e-mail after the proxy voting deadline has passed and the proxyholder has been duly appointed AND registered as described in “Appointment of a Third Party as Proxy” above.
If you attend the Meeting online, it is important that you are connected to the internet at all times during the Meeting in order to vote when balloting commences. It is your responsibility to ensure connectivity for the duration of the Meeting. You should allow ample time to check into the Meeting online and complete the related procedure.
Revocation of Proxy
If you are a registered shareholder, you may change a vote you made by proxy by voting again by any of the means, and by the deadlines, described in the section above entitled “1. Voting by proxy before the Meeting”. Your new instructions will revoke your earlier instructions.
If you are a registered shareholder and you voted by proxy, you can revoke your voting instructions at any time up to and including the last business day preceding the day of the Meeting or any adjournment by (i) sending us a notice in writing (from you or a person authorized to sign on your behalf). Send your notice to the Transfer Agent
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(Computershare Investor Services Inc., 100 University Avenue, 8th Floor, North Tower, Toronto, Ontario, Canada M5J 2Y1); or any other manner permitted by law.
If you have followed the process for attending and voting at the Meeting online, voting at the Meeting online will revoke your previous proxy.
If you are a Non-Registered Holder, contact your Intermediary to find out how to change or revoke your voting instructions and the timing requirements, or for other voting questions. Intermediaries may set deadlines for the receipt of revocation notices that are farther in advance of the Meeting than those set out above and, accordingly, any such revocation should be completed well in advance of the deadline prescribed in the proxy card or voting instruction form to ensure it is given effect at the Meeting.
Voting Deadline
If voting by proxy, your proxy must be received by the Transfer Agent (Computershare Investor Services Inc., 100 University Avenue, 8th Floor, North Tower, Toronto, Ontario, Canada M5J 2Y1) no later than 10:00 a.m. on the second business day preceding the day of the Meeting or any adjournment thereof. The time limit for the deposit of proxies may be waived or extended by the chair of the Meeting at his or her discretion without notice.
The Company reminds shareholders that only the most recently dated voting instructions will be counted and any prior dated instructions will be disregarded.
Voting Questions
Registered shareholders may contact the Transfer Agent, at 1-800 564 6253 (toll free in North America) or +1 (514) 982 7555 (outside North America), for any voting questions.
MANAGEMENT INFORMATION CIRCULAR 8
BUSINESS OF THE MEETING
Election of Directors
The articles of the Company provide that the Board of Directors shall consist of not less than five and not more than twelve directors. Except where authority to vote on the election of directors is withheld, the persons named in the enclosed form of proxy or voting instruction form intend to vote FOR the election of the nominees whose names are hereinafter set forth. All of the nominees are currently members of the Board of Directors and have been members since the dates indicated below. If prior to the Meeting, any of the nominees shall be unable or, for any reason, become unwilling to serve as a director, it is intended that the discretionary power granted by the form of proxy or voting instruction form shall be used to vote for any other person or persons as directors. Each director is elected for a one-year term ending at the next annual meeting of shareholders or when his or her successor is elected, unless he or she resigns or his or her office otherwise becomes vacant. The Board of Directors and management of the Company have no reason to believe that any of the said nominees will be unable or will refuse to serve, for any reason, if elected to office.
Nomination Process
The process to nominate the Company’s directors, including the Board skills matrix and Board succession planning and renewal, is described in the section entitled “Director Selection” in the Statement of Corporate Governance Practices of this Circular.
Diversity
The Board is committed to diversity and inclusion at Gildan and has adopted a formal written Board Diversity Policy to support this commitment at the Board level. In that regard, the Board will consider diversity, including gender, and other personal characteristics, when reviewing qualified candidates for recommendation for appointment to the Board to ensure that the Board is comprised of a diverse membership. See the section entitled “Diversity” in the Statement of Corporate Governance Practices of this Circular. Currently, three of the eleven nominees proposed for election to the Board of Directors (representing 27%) are women.
Nominees
The tables found in the section of this Circular entitled “Election of Directors - Nominees” provide the profile of the nominees proposed for election to the Board of Directors. Included in these tables is information relating to each nominee’s experience, qualifications, areas of expertise, attendance at Board and committee meetings, ownership of Gildan securities, as well as other public company board memberships. As you will note from the enclosed form of proxy
or voting instruction form, shareholders may vote for each director individually.
Majority Voting Policy
The Board of Directors has adopted a majority voting policy providing that in an uncontested election of directors, any nominee who receives a greater number of votes “withheld” than votes “for” his or her nomination will tender his or her resignation to the Board of Directors promptly following the shareholders’ meeting. The Corporate Governance and Social Responsibility Committee will consider the offer of resignation and will make a recommendation to the Board of Directors on whether to accept it. Absent exceptional circumstances, the Board will accept the resignation and it will be effective on the date of such acceptance. The Board of Directors will make its final decision and announce it in a press release within ninety days following the shareholders’ meeting giving the reasons for not accepting the resignation if such is the case. A director who tenders his or her resignation pursuant to this policy will not participate in any meeting of the Board of Directors or the Corporate Governance and Social Responsibility Committee at which the resignation is considered.
Adoption and Ratification of Shareholder Rights Plan
At the Meeting, shareholders will be asked to consider, and, if deemed advisable, to approve the ordinary resolution confirming the ratification of the shareholder rights plan (the “Rights Plan”) adopted by the Board of Directors on February 19, 2020. On that same date, the Company also entered into a shareholder rights plan agreement with Computershare Investor Services Inc. (the “Rights Plan Agreement”).
This Rights Plan replaces the Company’s existing shareholder rights plan which will expire on April 30, 2020, the date of the Meeting, unless its renewal for a further three-year period is approved by shareholders. The previous shareholder rights plan was adopted by the Board of Directors on December 1, 2010, and approved and ratified by the shareholders of Gildan at the annual meeting of shareholders held on February 9, 2011, and subsequently renewed for additional three-year periods at the annual meetings of shareholders held on February 6, 2014 and May 4, 2017 (approved with 91.38% of the shares voted at the meeting).
Under Part VI of the TSX Company Manual, shareholder rights plans must be ratified by shareholders of a listed company within six months of their adoption. The ordinary resolution, the text of which is reproduced at Schedule “C” to this Circular,
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requires the approval of a majority of the votes cast in respect thereof by Independent Shareholders (as defined in the Rights Plan). “Independent Shareholders” is generally defined to mean all holders of the Company’s Common Shares other than any Acquiring Person (as defined below) or Offeror (as defined in the Rights Plan), their respective affiliates, associates, and persons acting jointly or in concert with any Acquiring Person or Offeror, as well as certain employee benefit plans, stock purchase plans, deferred profit sharing plans and similar plans or trusts for the benefit of employees. To the knowledge of management, as of the date hereof, all of the Company’s shareholders qualify as Independent Shareholders. If the resolution is not approved by the Company’s Independent Shareholders at the Meeting, the Rights Plan and the rights issued thereunder will terminate at the close of the Meeting.
Objectives and Background of the Rights Plan
In adopting the Rights Plan, the Board of Directors considered the existing legislative framework governing take-over bids in Canada as well as rights plans recently adopted by other TSX-listed issuers and approved by their shareholders.
In February 2016, the Canadian Securities Administrators published amendments to the take-over bid regime that subsequently came into force in May 2016. The amendments, among other things, lengthened the minimum bid period to 105 days (from the previous 35 days), required that all non-exempt take-over bids meet a minimum tender requirement of more than 50% of the outstanding securities of the class that are subject to the bid, and required a ten-day extension after the minimum tender requirement is met. In connection with the renewal of its shareholder rights plan in February 2017, amendments were made by the Board of Directors to reflect the legislative changes to the take-over bid regime that were adopted in 2016 and described above, which renewed shareholder rights plan was ratified by Gildan’s shareholders at the annual meeting of shareholders held on May 4, 2017.
As the 2016 legislative amendments do not apply to certain exempt take-over bids, there continues to be a role for rights plans in protecting issuers and preventing the unequal treatment of shareholders. Some remaining areas of concern include:
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• | protecting against “creeping bids” (the accumulation of more than 20% of the Common Shares through purchases exempt from Canadian take-over bid rules, such as (i) purchases from a small group of shareholders under private agreements at a premium to the market price not available to all shareholders, (ii) acquiring control through the slow accumulation of Common Shares not available to all shareholders, (iii) acquiring control through the slow accumulation of Common Shares over a stock exchange without paying a control premium, or (iv) through other transactions outside of Canada not subject to Canadian |
take-over bid rules), and requiring the bid to be made to all shareholders; and
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• | preventing a potential acquirer from entering into lock-up agreements with existing shareholders prior to launching a take-over bid, except for permitted lock-up agreements as specified in the Rights Plan. |
By applying to all acquisitions of 20% or more of Common Shares, except in limited circumstances including Permitted Bids (as defined in the Rights Plan), the Rights Plan is designed to ensure that all shareholders receive equal treatment. In addition, there may be circumstances where bidders request lock-up agreements that are not in the best interest of the Company or its shareholders. Shareholders may also feel compelled to tender their Common Shares to a take-over bid, even if they consider such bid to be inadequate, out of a concern that failing to do so may result in a shareholder being left with illiquid or minority discounted shares in the Company. This is particularly so in the case of a partial bid for less than all the Common Shares.
The Rights Plan is therefore designed to encourage a potential acquiror who makes a take-over bid to proceed either by way of a Permitted Bid, which requires a take-over bid to satisfy certain minimum standards designed to promote fairness, or with the concurrence of the Board of Directors. If a take-over bid fails to meet these minimum standards and the Rights Plan is not waived by the Board of Directors, the Rights Plan provides that holders of Common Shares, other than the acquiror (or any affiliate or associate of the acquiror or any person acting jointly or in concert with the acquiror or any associate or affiliate of such person), will be able to purchase additional Common Shares at a significant discount to market, thus exposing the person acquiring Common Shares to substantial dilution of its holdings.
As a result of the foregoing, the Board of Directors has determined that it is advisable and in the best interests of the Company and its shareholders that the Company has in place a shareholder rights plan in the form of the Rights Plan.
In recommending the confirmation and ratification of the Rights Plan, it is not the intention of the Board of Directors to preclude a bid for control of the Company. The Rights Plan provides various mechanisms whereby shareholders may tender their Common Shares to a take‑over bid as long as the bid meets the “Permitted Bid” criteria under the Rights Plan. Furthermore, even in the context of a take‑over bid that would not meet the Permitted Bid criteria, the Board of Directors would still have a duty to consider any take-over bid for the Company and consider whether or not it should waive the application of the Rights Plan in respect of such bid. In discharging such duty, the Board of Directors must act honestly and in good faith with a view to the best interests of the Company and its shareholders.
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The Rights Plan was not adopted in response to any specific proposal to acquire control of the Company, nor is the Board of Directors currently aware of any pending or threatened take-over bid for the Company. The Rights Plan will be in effect until the close of business on the date on which the annual meeting of the shareholders of the Company is held in 2023, with one renewal option for a three-year period, subject to shareholder approval.
The Rights Plan does not preclude any shareholder from using the proxy mechanism of the Canada Business Corporations Act, the Company’s governing corporate statute, to promote a change in the Company’s management or in the Board of Directors, and it will have no effect on the rights of holders of the Common Shares to requisition a meeting of shareholders in accordance with the provisions of applicable legislation.
The Rights Plan is not expected to interfere with the Company’s day-to-day operations. The continuation of the existing outstanding rights and the issuance of additional rights in the future will not in any way alter the financial condition of the Company, impede its business plans, or alter its financial statements. In addition, the Rights Plan is initially not dilutive. However, if a Flip-in Event (as defined below) occurs and the rights separate from the Common Shares as described below, reported earnings per share and reported cash flow per share on a fully-diluted or non-diluted basis may be affected. In addition, holders of rights not exercising their rights after a Flip-in Event may suffer substantial dilution.
Summary of Rights Plan
The following is a summary of the principal terms of the Rights Plan, which summary is qualified in its entirety by reference to the terms of the Rights Plan Agreement. The Rights Plan Agreement is available on SEDAR at www.sedar.com and on EDGAR, at www.sec.gov, under the name of Gildan Activewear Inc. as a filing made on February, 20, 2020.
Operation of the Rights Plan
Pursuant to the terms of the Rights Plan Agreement, one right will be issued in respect of each Common Share outstanding as at the close of business on the business day immediately preceding the date on which the annual meeting of the shareholders of the Company, or any adjournment or postponement thereof, is held in 2020 (the “Record Time”). In addition, one right will be issued for each additional Common Share issued after the Record Time and prior to the earlier of the Expiration Time (as defined below) and the Separation Time (as defined below). The rights have an initial exercise price equal to the Market Price (as defined below) of the Common Shares as determined at the Separation Time, multiplied by five, subject to certain adjustments, and they are not exercisable until the Separation Time. Upon the occurrence of a Flip-in Event, each right shall constitute the right for the holder thereof, other than an Acquiring Person, to purchase
from the Company that number of Common Shares as have an aggregate Market Price on the date of consummation or occurrence of such Flip-in Event equal to twice the exercise price for an amount equal to the exercise price, subject to certain anti‑dilution adjustments, in effect providing for a 50% discount relative to the Market Price. For example, if at the Separation Time, the Market Price of a Common Share is $40, the exercise price would be $200 (5 x $40) and a holder of a Right would be entitled, from and after the Flip-in Event, to purchase ten Common Shares (two times the exercise price divided by the Market Price, or (2 x $200) $40 = 10 Common Shares) for an aggregate exercise price of $200.
Trading of Rights
Until the Separation Time, the rights trade with the Common Shares and are represented by the same share certificates as the Common Shares or by an entry in the Company’s securities register in respect of any outstanding Common Shares. Upon the occurrence of a Flip-in Event, from and after the Separation Time and prior to the Expiration Time, the rights would be evidenced by rights certificates and trade separately from the Common Shares. The rights do not carry any of the rights attaching to the Common Shares such as voting or dividend rights.
Separation Time
The rights will separate from the Common Shares to which they are attached and become exercisable at the time (the “Separation Time”) of the close of business on the eighth Trading Day (as defined below) after the earlier of:
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(i) | the first date of a public announcement or disclosure of facts indicating that a person has become an Acquiring Person; |
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(ii) | the date on which a Permitted Bid or Competing Permitted Bid (as defined below) ceases to qualify as such; |
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(iii) | the date of the commencement of, or first public announcement or disclosure of, the intention of any person (other than the Company or any of its subsidiaries) to commence, a take-over bid for 20% or more of the Company’s outstanding Common Shares (other than a Permitted Bid, so long as such bid continues to satisfy the requirements of a Permitted Bid); or |
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(iv) | such later time as may from time to time be determined by the Board of Directors. |
Flip-in Event
The acquisition by a person (an “Acquiring Person”), including others acting jointly or in concert with such person, of 20% or more of the outstanding Common Shares, other than by way of a Permitted Bid, or by way of an Exempt Acquisition (as described below), is referred to as a “Flip-in Event”. After the
MANAGEMENT INFORMATION CIRCULAR 11
occurrence of the Flip-in Event, each right (other than those held by the Acquiring Person and any affiliate or associate of the Acquiring Person or any person acting jointly or in concert with the Acquiring Person or any associate or affiliate of such person) will entitle the holder thereof to purchase from the Company such number of Common Shares as has an aggregate Market Price on the date of consummation or occurrence of such Flip-in Event equal to twice the exercise price for an amount equal to the exercise price, subject to certain anti-dilution adjustments.
Exempt Acquisition
Subject to the terms and conditions set out in the Rights Plan, an “Exempt Acquisition” does not result in the occurrence of a Flip-In Event under the Rights Plan. An “Exempt Acquisition” includes an acquisition of voting shares or convertible securities of the Company:
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(i) | in respect of which the Board of Directors has waived the application of the Rights Plan where permitted by the Rights Plan; |
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(ii) | which is made as an intermediate and temporary step in a series of related transactions in connection with an acquisition by the Company or by any corporation controlled by the Company; |
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(iii) | which is made pursuant to a distribution to the public by the Company by way of a prospectus as long as the person does not thereby increase its percentage ownership of the outstanding voting shares; |
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(iv) | which is made pursuant to a distribution by the Company by way of a private placement as long as the person does not thereby become the beneficial owner of more than 25% of the voting shares outstanding immediately prior to such private placement and all necessary stock exchange approvals are obtained and complied with; |
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(v) | which is made pursuant to the exercise of Rights; or |
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(vi) | which is made pursuant to an amalgamation, merger, arrangement, business combination or similar transaction which has been approved by the Board of Directors (but not including a Take-over Bid) and requiring shareholder approval. |
Exercise Price
The exercise price is set at a multiple of five times the Market Price of the Common Shares at the Separation Time, subject to anti-dilution adjustments.
Definition of Market Price
Market Price is generally defined in the Rights Plan, on any given day on which a determination must be made, as the
average of the daily closing prices per Common Share on each of the 20 consecutive Trading Days through and including the Trading Day immediately preceding such date of determination, subject to certain exceptions. Trading Day is generally defined as the day on which the principal Canadian or United States securities exchange (as determined by the Board of Directors acting in good faith) on which the Common Shares are listed or admitted to trading is open for the transaction of business.
Permitted Bid Requirements
The requirements of a Permitted Bid are the following:
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(i) | the take-over bid must be made by means of a take-over bid circular to all holders of Common Shares, other than the Offeror; |
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(ii) | the take-over bid must contain the following irrevocable and unqualified conditions: |
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• | no Common Shares shall be taken up or paid for: |
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a) | prior to the close of business on a date which is not less than 105 days following the date of the bid, or such shorter minimum period that a take-over bid (that is not exempt from any of the requirements of Division 5 (Bid Mechanics) of National Instrument 62-104 - Take-Over Bids and Issuer Bids (“NI 62-104”)) must remain open for deposits of securities thereunder, in the applicable circumstances at such time, pursuant to NI 62-104; and |
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b) | then only if, at the close of business on the date Common Shares are first taken up or paid for under such bid, more than 50% of the Common Shares held by Independent Shareholders shall have been tendered or deposited pursuant to the bid and not withdrawn. |
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• | unless the take-over bid is withdrawn, Common Shares may be tendered or deposited at any time prior to the close of business on the date of the first take-up of or payment for Common Shares; |
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• | Common Shares tendered or deposited pursuant to the take-over bid may be withdrawn until taken up and paid for; and |
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• | if more than 50% of the Common Shares held by Independent Shareholders are tendered or deposited to the take-over bid and not withdrawn, the Offeror must make a public announcement of that fact and the take-over bid must remain open for deposits and tenders of Common Shares for not less than ten days from the date of such public announcement. |
The Rights Plan allows a competing Permitted Bid (a “Competing Permitted Bid”) to be made while a Permitted Bid
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is in existence. A Competing Permitted Bid must satisfy all the requirements of a Permitted Bid other than the requirement that no Common Shares shall be taken up and paid for prior to the close of business on a date which is not less than 105 days following the date of the Competing Permitted Bid. The Competing Permitted Bid shall also contain an irrevocable and unqualified condition that no Common Shares shall be taken up or paid for pursuant to the take-over bid prior to the close of business on the last day of the minimum initial deposit period that such take-over bid must remain open for deposits of securities thereunder pursuant to NI 62-104 after the date of the take-over bid constituting the Competing Permitted Bid.
Waiver and Redemption
The Board of Directors may, prior to the occurrence of a Flip-in Event, waive the dilutive effects of the Rights Plan in respect of, among other things, a particular Flip-in Event resulting from a take-over bid made by way of a take‑over bid circular to all holders of the Common Shares. In these circumstances, such waiver shall also be deemed to be a waiver in respect of any other take-over bid made by way of a take-over bid circular to all holders of the Common Shares prior to the expiry of the first mentioned take-over bid.
The Board of Directors may, prior to the close of business on the eighth Trading Day following a Stock Acquisition Date (as defined in the Rights Plan), by written notice to the Rights Agent, waive the application of the Rights Plan to the related Flip-in Event provided the Acquiring Person has reduced its beneficial ownership of Common Shares (or entered into a contractual arrangement with the Company to do so within 10 days) such that at the time the waiver becomes effective the person is no longer an Acquiring Person.
Subject to the prior consent of the holders of Common Shares (prior to the Separation Time) or rights (after the Separation Time), the Board of Directors may elect to redeem all but not less than all of the outstanding rights at a price of $0.0001 each.
Amendment to the Rights Plan
The Rights Plan Agreement may be amended to correct any clerical or typographical error or to make such changes as are required to maintain the validity of the Rights Plan Agreement and the rights as a result of any change in any applicable legislation, regulations or rules, without the approval of the holders of Common Shares or rights. The Company may, with the prior consent of the holders of Common Shares or rights, amend, vary or delete any of the provisions of the Rights Plan Agreement in order to effect any changes made by the Board of Directors.
Fiduciary Duty of Board
The Rights Plan will not detract from or lessen the duty of the Board of Directors to act honestly and in good faith with a view to the best interests of the Company and its shareholders. The Board of Directors will continue to have the duty and power to take such actions and make such recommendations to the Company’s shareholders as are considered appropriate.
Exemptions for Investment Advisors and Grandfathered Persons
Persons whose ordinary business is managing investment funds for others, trust companies (acting in their capacities as trustees and administrators), statutory bodies whose business includes the management of funds, and administrators of registered pension plans are exempt from triggering a Flip-in Event, provided that they are not making, or are not part of a group making, a take-over bid. A person who is the beneficial owner of 20% or more of the outstanding Common Shares at the date of adoption of the Rights Plan shall not be considered an “Acquiring Person” (this exception shall cease to be applicable in the event a grandfathered person acquires more than an additional 1% of the Company’s outstanding voting shares).
Term
Unless terminated earlier in accordance with its applicable terms, the Rights Plan Agreement will expire on the date on which the annual meeting of the Company’s shareholders is held in 2023 or, if the Independent Shareholders re-approve the Rights Plan at or prior to such annual meeting of shareholders, then on the close of business on the date on which the annual meeting of the shareholders of the Company is held in 2026 (the “Expiration Time”).
Tax Consequences of Rights Plan
Certain Canadian Federal Income Tax Considerations of the Rights Plan
The Company will not be required to include any amount in computing the Company’s income for the purposes of the Income Tax Act (Canada) (the “ITA”) as a result of the issuance of the rights.
Under the ITA, the issuance of rights to a recipient could be considered as a taxable benefit, the value of which is required to be included in computing the income of a Canadian resident recipient or is subject to withholding tax in the case of a recipient who is not a resident of Canada. In any event, no amount in respect of the value of the rights is required to be included in computing income, or subject to withholding tax, if the rights do not have any value at the date of issue. The Company considers that the rights have negligible value when issued, there being only a remote possibility that the rights will
MANAGEMENT INFORMATION CIRCULAR 13
ever be exercised. A holder of rights could be required to include an amount in computing income or be subject to withholding tax under the ITA if the rights become exercisable or are exercised. A holder of rights may be subject to tax under the ITA in respect of the proceeds of disposition of such rights.
This statement is of a general nature only and is not intended to constitute nor should it be construed to constitute legal or tax advice to any particular holder of Common Shares. Such shareholders are advised to consult their own tax advisors regarding the consequences of acquiring, holding, exercising or otherwise disposing of their rights, taking into account their own particular circumstances and any applicable federal, provincial, territorial or foreign legislation.
Eligibility for Investment
Provided that the Common Shares remain listed on a designated stock exchange for purposes of the ITA at all material times and that each person who is an annuitant, a beneficiary, an employer or a subscriber under a particular plan deals at arm’s length with the Company for purposes of the ITA , the rights will be qualified investments under the ITA for trusts governed by registered retirement savings plans, registered education savings plans, registered retirement income funds and deferred profit-sharing plans. The issuance of rights will not affect the status of the Common Shares under the ITA for such purposes.
Approval of the Resolution
The resolution in respect of the adoption and ratification of the Rights Plan, the text of which is reproduced at Schedule “C” to this Circular, must be approved by at least a majority of the votes cast at the Meeting by all shareholders of the Company present or represented by proxy in order for it to be adopted. The Company’s Board of Directors recommends that shareholders vote FOR the approval of the ordinary resolution.
Unless instructed otherwise, the persons designated in the enclosed form of proxy or voting instruction form intend to vote FOR the approval of this ordinary resolution.
Appointment of Auditors
KPMG LLP (“KPMG”), chartered accountants, has served as auditors of the Company since fiscal 1996. In fiscal 2019, in addition to retaining KPMG to report upon the annual consolidated financial statements of the Company, the Company retained KPMG to provide various audit, audit-related, and tax services. The aggregate fees billed for professional services by KPMG for each of the last two fiscal periods were as follows:
Audit Fees - The aggregate audit fees billed by KPMG were C$2,562,000 for fiscal 2019 and C$2,392,000 for fiscal 2018.
These services consisted of professional services rendered for the annual audit of the Company’s consolidated financial statements and the quarterly reviews of the Company’s interim financial statements, consultation concerning financial reporting and accounting standards, and services provided in connection with statutory and regulatory filings or engagements. The fees for the annual audit of the Company’s consolidated financial statements include fees relating to KPMG’s audit of the effectiveness of the Company’s internal control over financial reporting.
Audit-Related Fees - The aggregate audit-related fees billed by KPMG were C$78,000 for fiscal 2019 and C$80,000 for fiscal 2018. These services consisted of translation services in both years.
Tax Fees - The aggregate tax fees billed by KPMG were C$956,500 for fiscal 2019 and C$801,000 for fiscal 2018. These services consisted of tax compliance, including assistance with the preparation and review of tax returns, the preparation of annual transfer pricing studies, and tax services relating to domestic and international taxation.
All fees paid and payable by the Company to KPMG in fiscal 2019 were pre-approved by the Company’s Audit and Finance Committee pursuant to the procedures and policies set forth in the Audit and Finance Committee mandate. Except where authorization to vote with respect to the appointment of auditors is withheld, the persons designated in the enclosed form of proxy or voting instruction form intend to vote FOR the reappointment of KPMG, as auditors of the Company, to hold office until the close of the next annual meeting of shareholders at such remuneration as may be recommended by the Audit and Finance Committee and fixed by the Board.
Advisory Vote on Executive Compensation
The Board of Directors, through its Compensation and Human Resources Committee, has spent considerable time and effort overseeing the implementation of Gildan’s executive compensation program and the Board is satisfied that this program is aligned with the Company’s performance and reflects competitive market practices. The Board is also committed to maintaining an ongoing engagement process with the Company’s shareholders by adopting effective measures to receive shareholder feedback.
In this light, the Board of Directors wishes to offer Gildan’s shareholders the opportunity to cast at the Meeting an advisory vote on the Company’s approach to executive compensation as disclosed in the section entitled “Compensation Discussion and Analysis” of this Circular. This section discusses the Company’s executive compensation philosophy, objectives, policies and practices and provides important information on the key components of Gildan’s executive compensation program. It explains how Gildan’s executive compensation program is based on a pay-for-
MANAGEMENT INFORMATION CIRCULAR 14
performance approach that is aligned with the long-term interests of the Company’s shareholders.
The Board recommends that shareholders indicate their support for the Company’s approach to executive compensation disclosed in this Circular by voting FOR the advisory resolution (the full text of which is reproduced at Schedule “D” to this Circular). Unless contrary instructions are indicated on the proxy form or the voting instruction form, the persons designated in the enclosed form of proxy or voting instruction form intend to vote FOR this advisory resolution.
As this is an advisory vote, the Board will not be bound by the results of the vote. However, the Board will take the results of the vote into account, together with feedback received from shareholders, when considering its approach to executive compensation in the future. Results of the vote will be disclosed in the report of voting results and related news release and in next year’s management information circular.
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| ELECTION OF DIRECTORS - NOMINEES |
ELECTION OF DIRECTORS - NOMINEES
The following tables include profiles of each director nominee with a description of his or her experience, qualifications, areas of expertise, participation on the Board and its committees, if applicable, ownership of Gildan securities, as well as other public company board memberships. A more detailed description of each nominee’s competencies is described in the section entitled “Skills and Experience of Directors” in the Statement of Corporate Governance Practices.
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| William D. Anderson |
Age 70 Toronto, Ontario, Canada Director since May 2006 Independent(1) |
William D. Anderson has had a career as a business leader in Canada spanning over 30 years. Mr. Anderson joined the Bell Canada organization in 1992, where from 1998 to 2001, he served as Chief Financial Officer of BCE Inc., Canada’s largest telecommunications company. From 2001 to 2005, Mr. Anderson served as President of BCE Ventures, the strategic investment unit of BCE Inc. and, from 2001 to 2007, he was the Chairman and Chief Executive Officer of Bell Canada International Inc., a subsidiary of BCE Inc. formed to invest in telecommunications operations outside Canada. Prior to joining the Bell Canada organization, Mr. Anderson was in public practice for nearly twenty years with the accounting firm KPMG LLP, where he was a partner for eleven years. Mr. Anderson currently serves as Chair of the Board of Directors of Sun Life Financial Inc., an international financial services organization. He has previously served on the boards of directors of MDS Nordion inc., TransAlta Corp., Four Seasons Hotels Ltd., Sears Canada, Inc., BCE Emergis, Inc., and CGI Group, Inc. Mr. Anderson was educated at the University of Western Ontario and is a Fellow of the Institute of Chartered Accountants of Ontario and a Fellow of the Institute of Corporate Directors. |
Areas of Expertise: • Financial Accounting/Auditing | Board/Committee Membership and Attendance in 2019(2) | Public Board Memberships |
Board of Directors(18) | 100% | Sun Life Financial - International financial services organization |
Corporate Governance Committee | 50% | |
Compensation and Human Resources Committee | 50% | |
Voting Results | In Favour | |
2019 | 99.77% | |
2018 | 99.61% | |
| | |
|
| | | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | 30,000 |
| | 60,289 | 90,289 | $2,231,944 | $540,000 | Yes |
Mar. 6, 2019 | 30,000 |
| | 56,219 | 86,219 | $3,047,842 |
Change | Nil |
| | 4,070 | 4,070 | ($815,898) |
|
| | | |
| Donald C. Berg |
Age 64 Lakewood Ranch, Florida, United States Director since February 2015 Independent(1) |
Donald C. Berg is President of DCB Advisory Services, providing consulting services to food and beverage companies ranging from multi-national conglomerates to start-up companies. Mr. Berg retired in April 2014 as Executive Vice President, Chief Financial Officer at Brown-Forman Corporation, a U.S.-based producer and marketer of fine quality beverage alcohol brands and one of the largest companies in the global wine and spirits industry. Mr. Berg’s career at Brown-Forman Corporation spanned over 25 years, where he held various executive positions including as President of its Advancing Markets Group, President of Brown-Forman Spirits Americas, the company’s largest operating group, head of its corporate development and strategy functions, and director of its mergers and acquisitions group. Prior to joining Brown-Forman, Mr. Berg has held a wide variety of finance, sales and marketing roles with respected national and international firms after beginning his career as a certified public accountant with Ernst & Whinney. Mr. Berg is also a member of the Board of Directors of Meredith Corporation, a publicly-held media and marketing company, where he is also Chair of the Audit and Finance Committee. In addition, he is a member of the Board of Beam Suntory International, the third largest global spirits company wholly owned by Tokyo-based Suntory Holdings Group. Mr. Berg holds a Master of Business Administration from the Wharton School of Business and earned his Bachelor of Arts degree in accounting and business administration from Augustana College in Illinois. |
Areas of Expertise: • Financial Accounting/Auditing• Retail Sales/Distribution• Government Relations/Public Policy | Board/Committee Membership and Attendance in 2019(2) | Public Board Memberships |
Board of Directors | 100% | Meredith Corporation - Media and marketing company |
Audit and Finance Committee | 100% | |
Chair of the Compensation and Human Resources Committee | 100% | |
Chair of the Board of Directors(7) | 100% | |
Voting Results | In Favour | |
2019 | 97.75% | |
2018 | 99.35% | |
|
| | | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | 3,000 |
|
| 34,545 | 37,545 | $928,112 | $540,000 | Yes |
Mar. 6, 2019 | 3,000 |
|
| 25,535 | 28,535 | $1,008,712 |
Change | Nil |
|
| 9,010 | 9,010 | ($80,600) |
MANAGEMENT INFORMATION CIRCULAR 16
|
| |
| ELECTION OF DIRECTORS - NOMINEES |
|
| | | |
| Maryse Bertrand |
Age 61 Westmount, Québec, Canada Director since May 2018 Independent(1) |
Maryse Bertrand has had a career in law and business spanning over 35 years. Ms. Bertrand is currently an advisor in corporate governance and risk management and is a corporate director. Ms. Bertrand is a member of the Board of Directors of National Bank of Canada, Canada’s sixth largest retail and commercial bank, of PSP Investments, one of Canada’s largest pension investment managers, and of Metro Inc., a leader in the grocery and pharmaceutical distribution sectors in Canada, where she chairs the Corporate Governance and Nominating Committee. From 2016 to 2017, she was Strategic Advisor and Counsel to Borden Ladner Gervais LLP, in matters of risk and governance. From 2009 to 2015, she was Vice-President, Real Estate Services, Legal Services and General Counsel at CBC/Radio-Canada, Canada’s public broadcaster, where she also chaired the National Crisis Management Committee and the Board of Directors of ArTV, a specialty channel. Prior to 2009, Ms. Bertrand was a partner of Davies Ward Phillips and Vineberg LLP, where she specialized in M&A and corporate finance, and served on the firm’s National Management Committee. Ms. Bertrand also chairs the Board of the Institute of Corporate Directors (Québec Chapter), and is a Vice-Chair of the Board of Governors of McGill University. She was named as Advocatus emeritus (Ad. E.) in 2007 by the Québec Bar in recognition of her exceptional contribution to the legal profession. Ms. Bertrand holds a law degree from McGill University (with High Distinction) and a Masters in Risk Management from New York University, Stern School of Business. |
Areas of Expertise: • Government Relations/Public Policy |
Board/Committee Membership and Attendance in 2019(2) | | Public Board Memberships |
Board of Directors | 100% | Metro Inc. - Grocery and pharmaceutical distribution |
Audit and Finance Committee | 100% | National Bank of Canada - Retail and commercial bank |
Chair of the Corporate Governance and Social Responsibility Committee | 100% | |
Voting Results | In Favour | |
2019 | 98.43% | |
2018 | 99.98% | |
|
| | | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | 2,500 |
|
| 5,923 | 8,423 | $208,217 | $540,000 | No(12) |
Mar. 6, 2019 | 1,200 |
|
| 2,547 | 3,747 | $132,456 |
Change | 1,300 |
|
| 3,376 | 4,676 | $75,761 |
|
| | | |
| Marc Caira |
Age 66 Toronto, Ontario, Canada Director since May 2018 Independent(1) |
Marc Caira is the Vice-Chairman of the Board of Directors of Restaurant Brands International Inc., a multinational quick service restaurant company. He also serves on the Boards of Directors of Minto Group, a private real estate developer, and the Toronto General & Western Hospital Foundation. Previously, Mr. Caira was President and Chief Executive Officer of Tim Hortons Inc., a multinational fast food restaurant, from 2013 to 2014, and he also served as a member of the Executive Board of Nestlé S.A. in Switzerland, a transnational food and beverage company, and as Chief Executive Officer of Nestlé Professional. Mr. Caira holds an Advanced Diploma in Marketing Management from Seneca College, Toronto and is a graduate of the Director Program at The International Institute for Management Development, Lausanne, Switzerland. |
Areas of Expertise: • Retail Sales/Distribution | Board/Committee Membership and Attendance in 2019(2) | | Public Board Memberships |
Board of Directors | 100% | Restaurant Brands International Inc. - Multinational quick service restaurant company |
Corporate Governance and Social Responsibility Committee | 100% |
Audit and Finance Committee | 100% | |
| | |
| Voting Results | In Favour | |
| 2019 | 96.77% | |
| 2018 | 99.97% | |
|
| | | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | 1,560 |
| (16) | 10,660 | 12,220 | $302,078 | $540,000 | No(12) |
Mar. 6, 2019 | Nil |
|
| 4,622 | 4,622 | $163,388 |
Change | 1,560 |
|
| 6,038 | 7,598 | $138,690 |
MANAGEMENT INFORMATION CIRCULAR 17
|
| |
| ELECTION OF DIRECTORS - NOMINEES |
|
| | | |
| Glenn J. Chamandy |
Age 58 Westmount, Québec, Canada Director since May 1984 Not Independent (Management) |
Glenn J. Chamandy is one of the founders of the Company and has devoted his entire career to building Gildan into an industry leader. Mr. Chamandy has been involved in various textile and apparel businesses for over thirty years. Prior to his appointment as President and Chief Executive Officer in 2004, the position which he currently holds, Mr. Chamandy served as a Co-Chief Executive Officer and Chief Operating Officer of Gildan. |
Board/Committee Membership and Attendance in 2019(8) | Public Board Memberships |
Board of Directors | 100% | None |
Areas of Expertise: • Manufacturing/Supply Chain | | | |
Voting Results | In Favour | |
2019 | 99.91% | |
2018 | 99.98% | |
| | |
|
| | | | | | | | |
Securities Held |
As at | Common Shares(3) | Options Exercisable(9) | PSUs(10) | Total Market Value of Common Shares, Options Exercisable and PSUs(11) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | 3,219,245 |
| (15) | 455,000 | 616,827 | $94,919,167 | $7,200,000 | Yes |
Mar. 6, 2019 | 3,162,625 |
| | 239,773 | 468,694 | $130,399,405 |
Change | 56,620 |
| | 215,227 | 148,133 | ($35,480,238) |
|
| | | |
| Shirley E. Cunningham |
Age 59 Estero, Florida, United States Director since February 2017 Independent (1) |
Shirley E. Cunningham has had a career in information technology and business management spanning over 25 years. Ms. Cunningham retired in 2018 from her position as Executive Vice-President and Chief Operating Officer, Ag Business and Enterprise Strategy, for CHS Inc., a global energy, grains and foods company. Prior to joining CHS Inc. in 2013, Ms. Cunningham was the Chief Information Officer for Monsanto Company, a global agriculture company. Ms. Cunningham currently serves on the Board of Directors of Kemira Oyj, a Finnish-based global chemicals company providing innovative and sustainable solutions for improving water, energy and raw material efficiencies. She received a Master’s degree in Business Administration from Washington University in St. Louis. |
Areas of Expertise: | Board/Committee Membership and Attendance in 2019(2) | Public Board Memberships |
Board of Directors | 100% | Kemira Oyj - Global chemical company |
Audit and Finance Committee | 100% | |
Chair of the Compensation and Human Resources Committee | 100% | |
| | |
Voting Results | | |
2019 | 98.25% | |
| 2018 | 98.96% | |
|
| | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | Nil | | 16,554 | 16,554 | $409,215 | $540,000 | No(13) |
Mar. 6, 2019 | Nil | | 10,033 | 10,033 | $354,667 |
Change | Nil | | 6,521 | 6,521 | $54,548 |
MANAGEMENT INFORMATION CIRCULAR 18
|
| |
| ELECTION OF DIRECTORS - NOMINEES |
|
| | | |
| Russell Goodman |
Age 66 Mont Tremblant, Québec, Canada Director since December 2010 Independent(1) |
Russell Goodman is a corporate director of public, private and not-for-profit companies. In addition to Gildan, he currently serves on the Board of Directors of Metro Inc., a leader in grocery and pharmaceutical distribution in Canada, where he is Chair of the Audit Committee and a member of the Corporate Governance and Nominating Committee, and the Board of Directors of Northland Power Inc., a leading global independent power producer, where he is Lead Independent Director, Chair of the Audit Committee and a member of the Compensation Committee. Mr. Goodman is also Chairman of the Independent Review Committee of IG Wealth Management Funds, which comprise mutual funds, ETFs and other wealth management solutions managed by entities within the Power Corporation group of companies. Mr. Goodman spent his business career at PricewaterhouseCoopers LLP until his retirement in 2011. From 1998 to 2011, he was the Managing Partner of various business units across Canada and the Americas and also held global leadership roles in the services and transportation industry sectors. Mr. Goodman is a Fellow Chartered Professional Accountant and a holder of the ICD.D designation from the Institute of Corporate Directors. He completed a Bachelor of Commerce degree from McGill University, is a recipient of the Governor General of Canada’s Sovereign’s Medal for Volunteers, and is a member of the Canadian Ski Hall of Fame. |
Areas of Expertise: • Financial Accounting/Auditing | Board/Committee Membership and Attendance in 2019(2) | Public Board Memberships |
Board of Directors | 100% | Metro Inc. - Grocery and pharmaceutical distribution |
Chair of the Audit and Finance Committee | 100% | Northland Power Inc. - Power producer |
Compensation and Human Resources Committee | 100% | |
| | |
Voting Results | In Favour | |
2019 | 97.06% | |
2018 | 98.83% | |
|
| | | | | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirements(6) | Meets Requirement |
Mar. 4, 2020 | 14,500 |
| (17) | 37,932 |
| 52,432 |
| $1,296,119 | $540,000 | Yes |
Mar. 6, 2019 | 12,000 |
| | 34,011 |
| 46,011 |
| $1,626,489 |
Change | 2,500 |
| | 3,921 |
| 6,421 |
| ($330,370) |
|
| | | |
| Charles M. Herington |
Age 60 Miami, Florida, United States Director since May 2018 Independent(1) |
Charles M. Herington is the Chief Operating Officer, Vice-Chairman and President of Global Operations at Zumba Fitness LLC, a worldwide provider of dance fitness classes. Mr. Herington sits on the Board of Directors of Molson Coors Brewing Company, a multinational brewing company, and was previously on the Board of Directors of its predecessor company, Adolph Coors Company, since 2003. Mr. Herington also sits on the Board of Directors of Klox Technologies, a specialty biopharmaceutical company, where he is Chair of the Compensation Committee and sits on the Audit Committee, as well as the Board of Directors of Hy Cite Enterprises, LLC, a designer and manufacturer of household products, where he sits on the Audit and Corporate Governance Committees. From 2006 to 2012, Mr. Herington served as Executive Vice-President of Developing and Emerging Markets Group (Latin America, Asia Pacific and Central & Eastern Europe) at Avon Products Inc., a manufacturer and marketer of beauty related products. Prior to that, Mr. Herington was President at Pepsico Restaurants Latin America, then he served as President of the Latin America division of Revlon, and then as President and Chief Executive Officer of America Online (AOLA) Latin America. Mr. Herington began his career in brand management at Procter & Gamble Co, a multinational consumer goods corporation. Mr. Herington received his B.S. from Instituto Tecnológico y de Estudios Superiores de Monterrey.
|
Areas of Expertise: |
Board/Committee Membership and Attendance in 2019(2) | | Public Board Memberships |
Board of Directors | 100% | Molson Coors Brewing Company - Global brewing company |
Corporate Governance and Social Responsibility Committee | 100% | |
Compensation and Human Resources Committee | 100% | |
| | |
Voting Results | In Favour | |
2019 | 96.70% | |
2018 | 99.71% | |
|
| | | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | 5,200 |
|
| 10,660 | 15,860 | $392,059 | $540,000 | No(12) |
Mar. 6, 2019 | 5,200 |
|
| 4,622 | 9,822 | $347,208 |
Change | Nil |
|
| 6,038 | 6,038 | $44,851 |
MANAGEMENT INFORMATION CIRCULAR 19
|
| |
| ELECTION OF DIRECTORS - NOMINEES |
|
| | | |
| Luc Jobin |
Age 60 Westmount, Québec, Canada Director since February 2020 Independent(1) |
Luc Jobin has had a career as a business leader in Canada spanning over 30 years. Mr. Jobin retired from Canadian National Railway Company, a leading North American transportation and logistics company, where he served as President and Chief Executive Officer from 2016 to 2018 and as Executive Vice-President and Chief Financial Officer from 2009 to 2016. Prior to that, from 2005 to 2009, Mr. Jobin was Executive Vice-President of Power Corporation of Canada, a Canadian multinational diversified management and holding company with interests in the financial services, asset management, sustainable and renewable energy, and other business sectors. Previously, from 2003 to 2005, Mr. Jobin was Chief Executive Officer of Imperial Tobacco Canada, a subsidiary of British American Tobacco p.l.c., a multinational cigarette and tobacco manufacturing company, as well as Executive Vice-President and Chief Financial Officer, from 1998 to 2003. Mr. Jobin currently serves on the Board of Directors of British American Tobacco p.l.c., where he is a member of the Audit and Nominations Committees, and the Board of Directors of Hydro-Québec, a public utility company that manages the generation, transmission and distribution of electricity in Québec. Mr. Jobin is a Chartered Professional Accountant and he received a Bachelor of Science Degree from Nova Southeastern University. |
Areas of Expertise: • Financial Accounting/Auditing• Manufacturing/Supply Chain | Board/Committee Membership and Attendance in 2019(2) | | Public Board Memberships |
n/a | | British American Tobacco p.l.c - Global cigarette and tobacco manufacturing company |
| | |
| | |
| | |
| | |
| | |
|
| | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | Nil | | Nil | Nil | Nil | $540,000 | No(14) |
|
| | | |
| Craig A. Leavitt |
Age 59 New York, New York, United States Director since May 2018 Independent(1) |
Craig Leavitt has had a career as a business leader in the retail sector that spans over 30 years. Mr. Leavitt most recently served as Chief Executive Officer of Kate Spade & Company, a designer and marketer of fashion accessories and apparel, from 2014 to 2017, where he oversaw all aspects of the Kate Spade New York and Jack Spade businesses and was a member of Kate Spade’s Board of Directors. He first joined Kate Spade in 2008 as Co-President and Chief Operating Officer and was named Chief Executive Officer in 2010. Mr. Leavitt led the successful $2.4 billion divestiture of Kate Spade & Company to Coach, Inc. in 2017 and integrated his team into the new company. Previously, Mr. Leavitt was President of Global Retail at Link Theory Holdings, a company that manufactures and sells contemporary clothing and accessories for men and women. At Link Theory Holdings, Mr. Leavitt was responsible for merchandising, operations, planning, allocation and real estate for the Theory and Helmut Lang retail businesses. He also spent several years at Diesel, an Italian retail clothing company, where he was most recently Executive Vice-President of Sales and Retail, and he spent 16 years at Polo Ralph Lauren, known for its clothing, marketing and distribution of products in apparel, home accessories and fragrances, where he held positions of increasing responsibility, including Executive Vice-President of Retail Concepts. Mr. Leavitt serves on the Boards of Directors of Build-A-Bear Workshop Inc., a global, interactive retail destination for creating customizable stuffed animals, where he is Non-Executive Chair, and Crate & Barrel, an industry-leading home furnishings specialty retailer. Mr. Leavitt holds a Bachelor of Arts Degree from Franklin & Marshall College. |
Areas of Expertise: • Retail Sales/Distribution |
Board/Committee Membership and Attendance in 2019(2) | | Public Board Memberships |
Board of Directors | 100% | Build-A-Bear Workshop, Inc. - Retailer of plush animals |
Audit and Finance Committee | 100% | |
Compensation and Human Resources Committee | 100% | |
| | |
Voting Results | In Favour | |
2019 | 98.25% | |
2018 | 99.98% | |
|
| | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirement |
Mar. 4, 2020 | Nil | | 5,199 | 5,199 | $128,519 | $540,000 | No(12) |
Mar. 6, 2019 | Nil | | 2,029 | 2,029 | $71,725 |
Change | Nil | | 3,170 | 3,170 | $56,794 |
MANAGEMENT INFORMATION CIRCULAR 20
|
| |
| ELECTION OF DIRECTORS - NOMINEES |
|
| | | |
| Anne Martin-Vachon |
Age 58 Mississauga, Ontario, Canada Director since February 2015 Independent(1) |
Anne Martin-Vachon is the Chief Retail Officer for Rogers Communications Inc., a leading technology and media company providing wireless, residential and media to Canadians and Canadian businesses. Prior to her appointment in September 2019, Ms. Martin-Vachon served as President of Today's Shopping Choice, a division of Rogers Media for over three years. Before joining Rogers, Ms. Martin-Vachon held various executive positions in the consumer packaged goods and retail industry, including Chief Merchandising, Planning and Programming Officer at HSN, Inc., a leading interactive multi-channel entertainment and lifestyle retailer; Chief Marketing Officer at Nordstrom, Inc., a leading fashion specialty retailer operating 293 stores in 38 U.S. states; Chief Executive Officer at Lise Watier Cosmétiques, Inc., a Canadian-based beauty and skincare company; and Chief Marketing Officer at Bath & Body Works, LLC, which operates retail stores for personal care products. Ms. Martin-Vachon began her career at The Procter & Gamble Company, a multinational consumer goods company, where she spent more than 20 years in a variety of leadership positions across the company’s portfolio of beauty, personal care and household brands. Ms. Martin-Vachon holds a Master of Business Administration from McGill University and earned her Bachelor of Arts degree in business administration at the University of Québec in Trois-Rivières. |
Areas of Expertise: • Retail Sales/Distribution | Board/Committee Membership and Attendance in 2019(2) | Public Board Memberships |
Board of Directors | 100% | None |
Corporate Governance and Social Responsibility Committee | 100% | |
Compensation and Human Resources Committee | 75% | |
| | |
Voting Results | In Favour | |
2019 | 96.70% | |
2018 | 99.73% | |
|
| | | | | | | | |
Securities Held |
As at | Common Shares(3) | DSUs(4) | Total Common Shares and DSUs | Total Market Value of Common Shares and DSUs(5) | Minimum Shareholding Requirement(6) | Meets Requirements |
Mar. 4, 2020 | 2,000 |
| | 26,752 | 28,752 | $710,749 | $540,000 | Yes |
Mar. 6, 2019 | 2,000 |
| | 21,164 | 23,164 | $818,847 |
Change | Nil |
| | 5,588 | 5,588 | ($108,098) |
| |
(1) | “Independent” refers to the standards of independence established under Section 303A.02 of the New York Stock Exchange Listed Company Manual, Section 301 of the Sarbanes-Oxley Act of 2002 and Section 1.2 of the Canadian Securities Administrators’ National Instrument 58-101 (Disclosure of Corporate Governance Practices). |
| |
(2) | In addition to attending all meetings of the Board and its committees on which they sit, directors are encouraged to attend and, in practice, do attend other committee meetings on a non-voting basis. Directors are not paid additional fees for such attendance. |
| |
(3) | “Common Shares” refers to the number of Common Shares beneficially owned by the director, as at March 4, 2020 and March 6, 2019, respectively. |
| |
(4) | “DSUs” (as defined in the section entitled “Director Share Ownership Policy”) refers to the number of deferred share units held by the director as at March 4, 2020 and March 6, 2019, respectively. |
| |
(5) | “Total Market Value of Common Shares and DSUs” is determined by multiplying the closing price of the Common Shares on the New York Stock Exchange (“NYSE”) on each of March 4, 2020 ($24.72) and March 6, 2019 ($35.35), respectively, by the number of Common Shares and deferred share units held as at March 4, 2020 and March 6, 2019, respectively. |
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(6) | See the section entitled “Director Share Ownership Policy”. For Glenn J. Chamandy’s minimum share ownership requirement as President and Chief Executive Officer, see the section entitled “Executive Share Ownership Policy”. |
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(7) | Effective May 2, 2019, Donald C. Berg was appointed Chair of the Board. As Chair of the Board, Mr. Berg is not a member of any Board committee, although he attends all committee meetings on a non-voting basis. |
| |
(8) | Glenn J. Chamandy is not a member of the Board committees. He attends all committee meetings as a non-voting participant at the invitation of the committee chairs. |
| |
(9) | “Options Exercisable” refers to the number of Options (as defined under the section entitled “Long-Term Incentives”) awarded to Glenn J. Chamandy and which are exercisable as at March 4, 2020 and March 6, 2019, respectively. |
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(10) | “PSUs” refers to the number of PSUs (as such term is defined under the section entitled “Long-Term Incentives”) held by Glenn J. Chamandy as at March 4, 2020 and March 6, 2019, respectively. |
| |
(11) | The value of Common Shares is determined by multiplying the number of Common Shares held on March 4, 2020 and March 6, 2019, respectively, by the closing price of the Common Shares on the NYSE on March 4, 2020 ($24.72) and March 6, 2019 ($35.35), respectively, and the aggregate value of PSUs is determined by multiplying the number of PSUs held on March 4, 2020 and March 6, 2019, respectively, by the closing price of the Common Shares on the NYSE on March 4, 2020 ($24.72) and March 6, 2019 ($35.35), respectively. For the purposes of calculating the value of the PSUs, the PSUs are assumed to vest at target, which represents 100% of the number of PSUs held at the relevant date. The aggregate value of the PSU awards held as at March 4, 2020 and March 6, 2019 would amount to $30,495,927 and $33,136,666, respectively, assuming PSUs achieve maximum vesting of 200% of the number of PSUs held at the relevant date. The value of the exercisable Options at March 4, 2020 includes Options issued in Canadian dollars (for Option grants prior to 2017) and Options issued in U.S. dollars (for Option grants in 2017). The value of the exercisable Options at March 6, 2019 only includes Options issued in Canadian dollars, as none of the Options issued in U.S. dollars were exercisable at that date. For the exercisable Options issued in Canadian dollars, the value is calculated based on the difference between the closing price of the Common Shares on the Toronto Stock Exchange (“TSX”) on March 4, 2020 (C$33.11) and on March 6, 2019 (C$47.47), respectively, and the exercise price of the Options, multiplied by the number of exercisable Options held as at March 4, 2020 and March 6, 2019, respectively. The aggregate value of Options is then converted to U.S. dollars using the Bank of Canada closing rate on March 4, 2020 (1.3392) and March 6, 2019 (1.3420), respectively. For the exercisable Options issued in U.S. dollars, the value is calculated based on the difference between the closing price of the Common Shares on the New York Stock Exchange (“NYSE”) on March 4, 2020 (US$29.55) and the exercise price of the Options, multiplied by the number of exercisable Options held as at March 4, 2020. |
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(12) | Maryse Bertrand, Marc Caira, Charles M. Herington and Craig A. Leavitt, who were appointed to the Board on May 3, 2018, have a period of five years to meet the minimum shareholding requirement. See the section entitled “Director Share Ownership Policy”. |
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(13) | Shirley E. Cunningham, who was appointed to the Board on May 4, 2017, has a period of five years to meet the minimum shareholding requirement. See the section entitled “Director Share Ownership Policy”. |
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(14) | Luc Jobin, who was appointed to the Board on February 18, 2020, has a period of five years to meet the minimum shareholding requirement. See the section entitled “Director Share Ownership Policy”. |
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(15) | 249,245 Common Shares are owned directly by Glenn J. Chamandy and 2,970,000 are owned by an entity controlled by Mr. Chamandy. |
| |
(16) | 1,560 Common Shares are owned indirectly by Mr. Caira’s grandchild. |
| |
(17) | 12,000 Common Shares are owned directly by Mr. Goodman and 2,500 are owned indirectly by his spouse. |
| |
(18) | William D. Anderson was Chair of the Board until May 2, 2019. As Board Chair he was not a member of any Board committee, although he attended committee meetings on a non-voting basis. |
MANAGEMENT INFORMATION CIRCULAR 21
|
| |
| ELECTION OF DIRECTORS - NOMINEES |
No Common Directorships
As at March 4, 2020, except for Maryse Bertrand and Russell Goodman, who both sit on the Board of Directors of Metro Inc., no members of the Board of Directors served together on any outside boards. To maintain director independence and to avoid potential conflicts of interest, the Board reviews the number of board interlocks among its directors. Unless otherwise determined by the Board, no more than two directors may serve together on the board of another public company, and directors may not serve together on the boards of more than two other public companies.
Voting Results of 2019 Annual Meeting
The voting results for the election of directors at the 2019 annual meeting of shareholders of the Company were as follows:
|
| | | | |
Name | For | Withheld |
Number | % | Number | % |
William D. Anderson | 166,985,650 | 99.77 | 383,555 | 0.23 |
Donald C. Berg | 163,606,007 | 97.75 | 3,763,198 | 2.25 |
Maryse Bertrand | 164,746,488 | 98.43 | 2,622,717 | 1.57 |
Marc Caira | 161,964,927 | 96.77 | 5,404,278 | 3.23 |
Glenn J. Chamandy | 167,211,733 | 99.91 | 157,472 | 0.09 |
Shirley E. Cunningham | 164,442,506 | 98.25 | 2,926,699 | 1.75 |
Russell Goodman | 162,454,564 | 97.06 | 4,914,641 | 2.94 |
Charles M. Herington | 161,841,588 | 96.70 | 5,527,617 | 3.30 |
Craig A. Leavitt | 164,439,760 | 98.25 | 2,929,445 | 1.75 |
Anne Martin-Vachon | 161,845,029 | 96.70 | 5,524,176 | 3.30 |
Director Tenure
The following chart indicates the number of years each director has dedicated to the Company’s Board as at March 4, 2020:
MANAGEMENT INFORMATION CIRCULAR 22
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| COMPENSATION OF DIRECTORS |
COMPENSATION OF DIRECTORS
The Company’s director compensation program is designed (i) to attract and retain the most qualified individuals to serve on the Board of Directors and its committees, (ii) to align the interests of the directors with the long-term interests of the Company’s shareholders, and (iii) to provide appropriate compensation for the risks and responsibilities related to being an effective director.
The Corporate Governance and Social Responsibility Committee is mandated by the Board to review regularly the amount and form of compensation of directors who are not employees or officers of the Company (“Outside Directors”).
In connection with these reviews, every second year, the Committee retains an outside consultant to benchmark the Company’s Outside Director compensation structure against market compensation data gathered from the same Proxy Reference Group (as defined in the section entitled “Benchmarking Practices”) used to benchmark executive compensation. Based on the results of the benchmarking review, the Corporate Governance and Social Responsibility Committee then recommends to the Board any adjustments to the Outside Directors’ compensation that may be necessary or appropriate to achieve the objectives of the Company’s director compensation program. Current Outside Director compensation levels are based on a review conducted in fiscal 2017.
In fiscal 2019, the Corporate Governance and Social Responsibility Committee retained Willis Towers Watson to perform the Outside Director compensation review using the updated Proxy Reference Group (as defined in the section entitled “Benchmarking Practices”) and the results of the review were presented to the Committee in October 2019. The Committee took the report under advisement but decided to revisit the matter during fiscal 2020 and make a final recommendation to the Board on Outside Director compensation at that time.
Annual Retainers and Attendance Fees
Annual retainers and attendance fees are paid to the Outside Directors on the following basis:
|
| | |
Type of Compensation | Annual Compensation Effective January 1, 2018 ($) |
Board Chair Retainer | 325,000 | (1) |
Board Retainer | 180,000 | (2) |
Committee Chair Retainer | | |
- Audit and Finance | 20,000 | (3) |
- Compensation and Human Resources | 20,000 | (3) |
- Corporate Governance | 10,000 | |
Committee Member Retainer | | |
- Audit and Finance | Nil | |
- Compensation and Human Resources | Nil | |
- Corporate Governance | Nil | |
Meeting Attendance Fees | | |
- Board meeting | 1,500 | (4) |
- Committee meeting | 1,500 | (4) |
- Annual shareholders’ meeting | 1,500 | (4) |
| |
(1) | Includes the Board and committee retainers and meeting attendance fees. Irrespective of whether the Board Chair has met the minimum share ownership requirements, $150,000 of the Board Chair retainer is paid in deferred share units. See the section entitled “Director Share Ownership Policy”. |
| |
(2) | $90,000 of the Board retainer is paid in deferred share units, irrespective of whether the director’s minimum share ownership requirements have been met. See the section entitled “Director Share Ownership Policy”. |
| |
(3) | $5,000 of the Audit and Finance Committee Chair retainer and $5,000 of the Compensation and Human Resources Committee Chair retainer, is paid in deferred share units, irrespective of whether the Committee Chair has met the minimum share ownership requirements. |
| |
(4) | All Outside Directors are paid meeting attendance fees except for the Board Chair, whose meeting attendance fees are included in the Board Chair retainer. |
For a summary of the total compensation earned by each Outside Director during fiscal 2019 please refer to the section entitled “Total Compensation of Outside Directors”. The President and Chief Executive Officer is the only executive director of the Company and is not compensated in his capacity as a director. Outside Directors are reimbursed for travel and other out-of-pocket expenses incurred in attending Board or committee meetings and the annual shareholders’ meeting.
Since December 2001, as a matter of Company policy, the Board discontinued all grants of stock options to Outside Directors. In May 2006, the Board of Directors formally amended the Company’s Long Term Incentive Plan to exclude Outside Directors as eligible participants.
Director Share Ownership Policy
The Board of Directors believes that the economic interests of directors should be aligned with those of the Company’s shareholders. To achieve this, the Board has adopted a
MANAGEMENT INFORMATION CIRCULAR 23
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| COMPENSATION OF DIRECTORS |
formal share ownership policy (the “Director Share Ownership Policy”) pursuant to which each Outside Director is expected to establish, over a period of five years, ownership of an amount of Common Shares and/or deferred share units (“DSUs”) which is equivalent in value to three times the annual Board retainer (based on the market value of the Common Shares on the NYSE), and subsequently maintain such minimum ownership position for the duration of his or her tenure as a director.
Furthermore, the Company’s Insider Trading Policy prohibits all insiders of the Company, including directors, from purchasing financial instruments, such as prepaid variable forward contracts, equity swaps, collars or units of exchange funds that are designed to monetize, hedge or offset a decrease in the market value of equity securities granted to such insiders as compensation or held directly or indirectly by the insider.
Deferred Share Unit Plan
The Company has adopted a deferred share unit plan (the “DSUP”) for the Outside Directors to align their economic interests with those of the Company’s shareholders and to assist them in meeting the requirements of the Director Share Ownership Policy. The DSUP became effective as of the first quarter of fiscal 2005.
During fiscal 2019, each Outside Director received DSUs valued on an annual basis at $90,000 out of a total annual Board retainer fee of $180,000. The Board Chair received DSUs valued on an annual basis at $150,000 out of a total annual Board Chair retainer fee of $325,000. In addition, the Audit and Finance Committee Chair and the Compensation and Human Resources Committee Chair received DSUs valued on an annual basis at $5,000 out of a total annual committee chair retainer fee of $20,000. See the section entitled “Annual Retainers and Attendance Fees”.
Under the DSUP, 50% of the Board retainer is paid in DSUs irrespective of whether the Outside Director has achieved the minimum shareholding requirement under the Director Share Ownership Policy. In addition, Outside Directors may elect to receive in the form of DSUs any or all of the remaining balance of the fees payable in respect of serving as a director.
Under the DSUP, Outside Directors are granted, as of the last day of each fiscal quarter of the Company, a number of DSUs determined on the basis of the amount of deferred remuneration payable to such director in respect of such quarter divided by the value of a DSU. The value of a DSU is based on the average of the closing prices of the Common Shares on the NYSE for the five trading days immediately preceding the date of the calculation (the “DSU Value”), which for this purpose is the last day of each fiscal quarter of the Company. DSUs granted under the DSUP will be redeemable, and the value thereof payable, only after the director ceases to act as a director of the Company.
Furthermore, the DSUP provides that Outside Directors will be credited with additional DSUs whenever cash dividends are paid on the Common Shares. The number of additional DSUs credited to an Outside Director in connection with the payment of dividends is determined on the basis of the amount of cash dividends that would have been paid to the Outside Director had his or her DSUs been Common Shares at the payment date divided by the DSU Value determined as at such date.
MANAGEMENT INFORMATION CIRCULAR 24
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| COMPENSATION OF DIRECTORS |
Outstanding Share-Based Awards
The following table shows all share-based awards outstanding for each Outside Director as at the end of fiscal 2019:
|
| | | | | |
Name | Share-Based Awards |
Number of Shares or Units of Shares That Have Not Vested(1) (#) | Market or Payout Value of Share-Based Awards That Have Not Vested(2) ($) |
William D. Anderson | 60,289 | 1,781,540 |
| |
Donald C. Berg | 34,545 | 1,020,805 |
| |
Maryse Bertrand | 5,923 | 175,025 |
| |
Marc Caira | 10,660 | 315,003 |
| |
Shirley E. Cunningham | 16,554 | 489,171 |
| |
Russell Goodman | 37,932 | 1,120,891 |
| |
Charles M. Herington | 10,660 | 315,003 |
| |
Craig A. Leavitt | 5,199 | 153,630 |
| |
Anne Martin-Vachon | 26,752 | 790,522 |
| |
| |
(1) | The “Number of Shares or Units of Shares That Have Not Vested” represent all awards of DSUs outstanding at fiscal year-end, including the additional DSUs credited to the Outside Directors on the payment dates of the Company’s fiscal 2019 cash dividends on the Common Shares as provided in the DSUP (see the section entitled “Deferred Share Unit Plan”). |
| |
(2) | “Market or Payout Value of Share-Based Awards That Have Not Vested” is determined by multiplying the number of DSUs held at fiscal year-end by $29.55, the closing price of the Common Shares on the NYSE on December 27, 2019, the last trading day prior to fiscal year-end. |
Total Compensation of Outside Directors
The table below reflects in detail the total compensation earned by each Outside Director during the fiscal year ended December 29, 2019:
|
| | | | | | | | |
Name | Fees Earned (1) | Share-Based Awards(2) | Total |
Retainer | Attendance |
($) | ($) | ($) | ($) |
William D. Anderson | 118,722 |
| 10,500 |
| 110,275 |
| 239,497 |
|
Donald C. Berg | — |
| — |
| 293,261 |
| 293,261 |
|
Maryse Bertrand | 77,297 |
| 19,200 |
| 114,124 |
| 210,621 |
|
Marc Caira | — |
| — |
| 204,000 |
| 204,000 |
|
Shirley E. Cunningham | — |
| — |
| 217,242 |
| 217,242 |
|
Russell Goodman | 84,000 |
| 24,000 |
| 116,000 |
| 224,000 |
|
George Heller(3) | — |
| — |
| 69,824 |
| 69,824 |
|
Charles M. Herington | — |
| — |
| 204,000 |
| 204,000 |
|
Craig A. Leavitt | 78,750 |
| 20,250 |
| 105,000 |
| 204,000 |
|
Anne Martin-Vachon | — |
| 21,000 |
| 180,000 |
| 201,000 |
|
Gonzalo F. Valdes-Fauli(3) | 33,791 |
| 9,000 |
| 30,412 |
| 73,203 |
|
| |
(1) | These amounts represent the portion of the retainer and attendance fees paid in cash to the Outside Directors. |
| |
(2) | These amounts represent the cash value of the portion of the retainer and attendance fees paid in DSUs to the Outside Directors. A portion of the retainer fees is paid in DSUs to all Outside Directors (see the section entitled “Annual Retainers and Attendance Fees”). Certain Outside Directors have elected under the DSUP to receive some or all of the remaining balance of their retainer and attendance fees in DSUs. |
| |
(3) | George Heller and Gonzalo F. Valdes-Fauli retired from the Board effective May 2, 2019. |
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| COMPENSATION DISCUSSION AND ANALYSIS |
COMPENSATION DISCUSSION AND ANALYSIS
A Message from the Compensation and Human Resources Committee
Dear shareholders,
On behalf of the Compensation and Human Resources Committee and the Board of Directors, we are pleased to share with you Gildan’s fiscal 2019 Compensation Discussion and Analysis. Although 2019 was a challenging year, we were pleased with the overall progress the Company made on its “Back to Basics” strategy. Gildan stayed focused on the execution of several optimization initiatives to simplify its business and we are confident that these actions will strengthen Gildan’s competitive position and help drive growth in the future.
As a reminder, Gildan’s compensation objectives are to attract, motivate and retain high performing executive officers, encourage and reward superior performance, and align our executives’ interests with those of the Company’s shareholders. As a Committee, our role is to carry out the Board’s overall responsibility for executive compensation as well as to oversee executive officers’ performance assessment, succession planning and overall compensation.
2019 Company Performance Highlights
Although 2019 was a challenging year relative to initial financial expectations, the management team executed on important Back to Basics initiatives aimed at leveraging Gildan’s core competencies and improving its long term competitive positioning. During fiscal 2019, the Company:
| |
• | Achieved $2.82 billion in revenue |
| |
• | Generated $227million in free cash flow |
| |
• | Returned $368 million to shareholders |
| |
• | Drove important manufacturing cost improvements |
| |
▪ | Consolidated sheer hosiery manufacturing in Canada |
| |
▪ | Removed higher cost sewing capacity |
| |
▪ | Implemented plans to relocate higher cost textile and sewing operations in Mexico to Central America and the Caribbean Basin |
| |
▪ | Initiated development, with the acquisition of a large parcel of land, for a new major multi-plant manufacturing complex in Bangladesh to service international markets and support other key sales growth drivers |
| |
• | Simplified Gildan’s product portfolio |
| |
▪ | Announced a significant reduction in imprintables product line stock-keeping units (SKUs) to reduce complexity in manufacturing, remove higher distribution costs associated with shipping low-volume orders, and reduce working capital requirements |
| |
• | Optimized Gildan’s distribution network and infrastructure |
| |
▪ | Closed smaller less efficient warehouses |
| |
▪ | Announced the exit of ship-to-the piece activities to remove costs and complexity in distribution |
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• | Reduced overall SG&A as a percent of sales to 12.1% |
2019 Executive Compensation Highlights
Despite these achievements, given the Company’s overall fiscal 2019 performance, the portion of the annual short-term incentive plan for executive officers that is tied to financial measures did not generate any payout, with both adjusted earnings per share and revenue falling below their respective threshold payout levels. The other portion of the annual short-term incentive plan, which represents 20% of the annual award for the President and Chief Executive Officer, the Executive Vice-President, Chief Financial and Administrative Officer, and our two Group Presidents, and which represents 35% for our Senior Vice-President, Yarn Spinning, is based on pre-defined strategic and operational objectives, including succession planning objectives. Accordingly, we reviewed management’s performance against these objectives and determined that the payout for this portion of the annual award would be at 100%, with the result that the President and Chief Executive Officer, the Executive Vice-President, Chief
MANAGEMENT INFORMATION CIRCULAR 26
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| COMPENSATION DISCUSSION AND ANALYSIS |
Financial and Administrative Officer, and the two Group Presidents would each receive an overall payout of 20% of their target incentive and the Senior Vice-President, Yarn Spinning would receive an overall payout of 35% of his target incentive.
Also, the fiscal 2016 long-term incentive awards, comprised of three-year non-treasury performance-based restricted share units (“PSUs”) granted to the President and Chief Executive Officer, the Executive Vice-President, Chief Financial and Administrative Officer, and the two Group Presidents, vested at 180% of target. This result reflected the achievement of average return on assets for the three-year vesting period at the 89th percentile of companies in the S&P/TSX Capped Consumer Discretionary Index, excluding income trusts, at the time of grant, and is aligned with our policy of providing top quartile compensation when Company performance is also top quartile for the measurement period.
Executive Compensation Decisions
During 2019, the Compensation and Human Resources Committee, with the support of our compensation consultant, Willis Towers Watson (“WTW”), continued our broad review of the Company’s executive compensation program to ensure that it continues to achieve the objectives of attracting, motivating and retaining high performing executive officers, encouraging and rewarding superior performance, and aligning our executives’ interests with those of Gildan’s shareholders. This led to the following important decisions:
Introduced post-retirement share ownership guidelines for the CEO. During fiscal 2019, based on the results of a benchmarking exercise conducted by WTW, we amended the Executive Share Ownership Policy to extend the share ownership requirement for the President and Chief Executive Officer for one year following his retirement from the Company to further align his interests with those of Gildan’s shareholders.
Reviewed the Clawback Policy. We engaged WTW to conduct a benchmark of prevalent practices with regards to clawback provisions in Canada and the United States. Based on the results of the benchmarking, we amended the Clawback Policy to extend the time period covered by the Policy from 24 to 36 months.
Reviewed the compensation peer group of companies. During fiscal 2019, we mandated WTW to conduct a review of Gildan’s Proxy Reference Group (as defined in the section entitled “Benchmarking Practices”) to ensure that the group is in line with our agreed selection criteria in anticipation of the compensation review for fiscal 2020. Based on the analysis, we concluded that while all the current constituents continued to meet the selection criteria for the Proxy Reference Group, we decided it would be appropriate to increase the size of the group from 16 to 17 companies so as to further minimize the impact of year-over-year changes by individual companies in the group. Accordingly, we added Levi Strauss & Co., which we were able to confirm would not have a significant impact on median market compensation results.
Benchmarked executive pay. At the beginning of fiscal 2019, we conducted a benchmarking of the overall compensation of the President and Chief Executive Officer, the Executive Vice-President, Chief Financial and Administrative Officer, and the Group Presidents relative to the Proxy Reference Group, and of the Senior Vice-President, Yarn Spinning relative to both the Proxy Reference Group and other benchmarks. Based on the results of the benchmarking study, we made the following decisions to better align our executive officers’ compensation with the median of the market in accordance with our compensation philosophy:
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• | Although we did not adjust the base salary of the President and Chief Executive Officer during fiscal 2019 due to his positioning relative to the market median on that component, we adjusted his long-term incentive target from 400% to 450% of his base salary to better align his total compensation with the market median. |
| |
• | We adjusted the base salaries of the other executive officers on a case by case basis, effective as of March 1, 2019, as part of Gildan’s global salary increase process, considering their positioning relative to the market median as well as their levels of responsibility. No adjustments were made to either their short-term or long-term incentive components, except for the long-term incentive target for the Senior Vice-President, Yarn Spinning, which was adjusted from 40% to 50% of his base salary. |
Changes of measures and weightings in the short-term and long-term incentive plans. At the beginning of fiscal 2019, we modified the metrics and weightings in the SCORES short-term incentive plan and for the PSUs granted under the Company’s Long Term Incentive Plan (the “LTIP”).
With respect to the SCORES short-term incentive plan:
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• | The return on net assets metric was replaced by revenue to put emphasis on top-line growth and we retained the adjusted EPS metric. Both metrics are equally weighted. |
MANAGEMENT INFORMATION CIRCULAR 27
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| COMPENSATION DISCUSSION AND ANALYSIS |
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• | The incentive zone was also narrowed to create a higher pay-for-performance orientation. |
For purposes of the PSUs granted under the LTIP, the weighting of the return on net assets metric was adjusted from 1/3 to 50% and the adjusted EPS and revenue metrics were each adjusted from 1/3 to 25%.
Looking Ahead
In 2020, we plan to continue to build on our strong foundation of sound and effective pay and governance practices. We will continue to regularly test the linkage between executive pay and Company performance and monitor the evolution of market best practices. This includes benchmarking our executive pay against comparable peers to ensure we provide competitive compensation, ensuring that the short-term and long-term incentive plans continue to be adequately tied to the expected business results, and maintaining appropriate clawback and anti-hedging policies and stock ownership guidelines.
We are confident that our executive compensation program and our pay-related decisions strike the right balance between earning the loyalty of talented executive officers and incentivizing strong performance, while ensuring strong ties to the Company’s performance. We strive to provide our shareholders clear and relevant information about our approach to executive compensation, and we ask you to read the following pages to gain a deeper understanding of our compensation practices.
For each of the past four years, over 90% of shareholders have demonstrated their support for our executive pay program by voting in favour of our annual say on pay proposal. This year we are holding our ninth say-on-pay vote and we want you to know that your input is important to us and we encourage you to cast your vote. The Compensation and Human Resources Committee and the Board of Directors value your input on pay and governance matters and Board and Committee members will be present at the Meeting to answer your questions.
We believe that the Company’s future is in good hands, and that our executive officers and our employees have the best interest of all our stakeholders at heart.
Sincerely,
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Shirley E. Cunningham | Donald C. Berg |
Chair of the Compensation and Human Resources Committee | Chair of the Board of Directors |
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| COMPENSATION DISCUSSION AND ANALYSIS |
Determining Compensation
Compensation and Human Resources Committee
The primary role of the Compensation and Human Resources Committee is to carry out the Board’s overall responsibility for executive compensation at Gildan. Under its mandate, the Committee is responsible for monitoring executive officers’ performance assessment, succession planning and overall compensation. The Committee recommends the appointment of executive officers, including the terms and conditions of their appointment and termination, and reviews the evaluation of their performance, including recommending their compensation. The Committee also oversees the existence of appropriate human resources systems, policies and compensation structures so that the Company can attract, motivate and retain executive officers who exhibit high standards of integrity, competence and performance. The Compensation and Human Resources Committee oversees risk identification and management in relation to compensation policies and practices and, on an annual basis, identifies and assesses the risks associated with each component of the executive officers’ overall compensation. Finally, the
Committee is responsible for developing a compensation philosophy and objectives that reward the creation of shareholder value while reflecting an appropriate balance between the short-term and longer-term performance of the Company. The mandate of the Committee is available on Gildan’s website at www.gildan.com.
At the end of the most recently completed fiscal year, the Compensation and Human Resources Committee was composed of six directors, all of whom are independent directors, namely Shirley E. Cunningham (Chair), William D. Anderson, Russell Goodman, Charles M. Herington, Craig A. Leavitt and Anne Martin-Vachon. Luc Jobin, who was appointed to the Board in February 2020, is also now a member of the Committee. None of the members of the Committee is an acting chief executive officer of another company. The Board of Directors believes that the Committee collectively has the knowledge, experience and background required to fulfill its mandate.
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| |
| William D. Anderson has had a career as a business leader in Canada spanning over 30 years. He joined the Bell Canada organization in 1992, where from 1998 to 2001 Mr. Anderson served as Chief Financial Officer of BCE, Inc. He currently serves as Chair of the Board of Directors of Sun Life Financial Inc. |
|
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| Shirley E. Cunningham, Chair of the Committee since May 2, 2019, is a senior executive with more than 25 years of experience in a variety of leadership positions in the global food and agriculture industry. In her role as Executive Vice-President and Chief Operating Officer, Ag Business and Enterprise Strategy for CHS Inc., Ms. Cunningham had overall responsibility for human resources and compensation matters. |
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| Russell Goodman is a member of various boards of directors, including the Board of Directors of Metro Inc., where he is Chair of the Audit Committee and the Board of Directors of Northland Power Inc., where he is Lead Independent Director, Chair of the Audit Committee and member of the Compensation Committee. As Chair of Gildan’s Audit and Finance Committee, Mr. Goodman is required to sit on the Compensation and Human Resources Committee. |
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| Charles M. Herington is a senior executive and is a member of various boards of directors, most notably the Board of Directors of Molson Coors Brewing Company, where he sat on the Compensation and Human Resources Committee, and the Board of Directors of Klox Technologies, where he is Chair of the Compensation Committee. |
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| Craig A. Leavitt is a corporate director of public, private and not-for-profit companies, and has more than 25 years of experience in a variety of leadership positions in the clothing and accessories industry. In his role as Chief Executive Officer of Kate Spade & Company, Mr. Leavitt had overall responsibility for human resources and compensation matters. |
|
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| Anne Martin-Vachon is a senior executive with more than 25 years of experience in a variety of leadership positions in the consumer packaged goods and retail industry. In her various leadership roles, including as Chief Retail Officer at Rogers Communications Inc., she has had overall responsibility for human resources and compensation matters.
|
MANAGEMENT INFORMATION CIRCULAR 29
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| COMPENSATION DISCUSSION AND ANALYSIS |
Compensation Consultant
As provided in its mandate, the Compensation and Human Resources Committee has the authority to retain compensation consultants and approve their fees.
In October 2018, the Committee retained WTW to assist the Committee in matters related to corporate governance and executive compensation. Until September 2018, Mercer (Canada) Limited (“Mercer”) was assisting the Committee in respect of such matters.
As part of its mandate, WTW assists the Committee in determining and benchmarking compensation for the Company’s executive officers and Outside Directors, ensuring that the various elements of the compensation package orient their efforts and behaviours toward the goals that have been set, and ensuring that their total compensation is market competitive.
Executive Compensation-Related Work
During fiscal 2019, the Committee retained WTW to conduct a review of the companies included in the compensation peer group, to perform a benchmarking and analysis of both the executive officers’ and Outside Directors’ compensation, to assist the Committee in assessing the financial performance goals of the Company’s incentive plans and to provide an overview of current and emerging governance and executive compensation trends. WTW also provided ad hoc analytical and advisory support to the Committee on other matters relating to executive compensation. In addition, the Committee retained WTW to provide a review of the compensation risk assessment, a review and analysis of certain governance components, such as post-retirement share ownership guidelines, the clawback policy and change of control provisions under the LTIP.
All Other Work
The Compensation and Human Resources Committee pre-approves any services that its consultant (or its affiliates) provides to the Company at the request of management.
During fiscal 2019, WTW completed the research and benchmark of Gildan's total direct compensation for certain vice-president level positions across the organization. The Company also purchases, from time to time, certain standard survey results for its employment markets.
The aggregate fees paid to WTW and Mercer for executive compensation-related services and all other services provided during fiscal 2019 and 2018 were as follows:
|
| | | | | | | | | |
| | Fiscal 2019 | Fiscal 2018 |
| Type of Fee | Willis Towers Watson fees (C$) | Mercer fees (C$) | Willis Towers Watson fees (C$) | Mercer fees (C$) |
|
| Executive Compensation-Related Fees | 473,215 |
| — |
| 73,399 |
| 109,505 |
|
| All Other Fees | 72,090 |
| — |
| 124,279 |
| 4,637 |
|
| Total | 545,305 |
| — |
| 197,678 |
| 114,142 |
|
Due to the policies and procedures that WTW (and previously Mercer) and the Compensation and Human Resources Committee have established, the Committee is confident that the advice it receives from the individual executive compensation consultant at WTW is objective and not influenced by WTW’s relationships with the Company. These policies and procedures include the following:
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• | The individual consultant receives no incentive or other compensation based on the fees charged to the Company for other services provided by WTW; |
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• | The individual consultant is not responsible for selling other WTW services to the Company, as applicable; |
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• | WTW’s professional standards prohibit the respective individual consultant from considering any other relationships WTW may have with the Company in rendering his or her advice and recommendations; |
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• | The Committee has the sole authority to retain and terminate the individual consultant; |
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• | The individual consultant has direct access to the Committee without management intervention; |
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• | The Committee evaluates the quality and objectivity of the services provided by the individual consultant each year and determines whether to continue to retain the individual consultant; and |
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• | The Committee has adopted protocols governing if and when the individual consultant’s advice and recommendations can be shared with management. |
While the Compensation and Human Resources Committee may rely on external information and advice, all of the decisions with respect to executive compensation are made by the Committee alone and may reflect factors and considerations other than, or that may differ from, the information and recommendations provided by WTW.
MANAGEMENT INFORMATION CIRCULAR 30
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| COMPENSATION DISCUSSION AND ANALYSIS |
Shareholder Advisory Vote on Executive Compensation
As part of Gildan’s commitment to strong corporate governance practices and shareholder engagement, we have held an advisory vote on our approach to executive compensation at every annual general meeting of
shareholders since 2011. The purpose of the say on pay advisory vote is to provide our shareholders with the opportunity to indicate their support for the Company’s approach to executive compensation. At the 2018 and 2019 annual general meetings, Gildan’s approach to executive compensation was approved with 91.17% and 93.71%, respectively, of the shares voted at the meeting.
Our Executive Compensation Practices
Compensation Philosophy and Objectives
Gildan’s executive compensation program is intended to attract, motivate and retain high performing executive officers, encourage and reward superior performance, and align our executives’ interests with those of the Company’s shareholders by:
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• | Providing the opportunity for total compensation that is competitive with the compensation received by executive officers employed by a group of comparable North American companies; |
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• | Ensuring that a significant proportion of executive compensation is linked to performance through the Company’s variable compensation plans; and |
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• | Providing executive officers with long-term equity-based incentive plans, such as PSUs, which also help to ensure that executive officers meet or exceed minimum share ownership requirements. |
Executive Compensation Practices
In order to implement our compensation philosophy and achieve our objectives, we have adopted a number of best practices, including:
|
| |
Key Features of our Compensation Program |
Ÿ | Annual incentive awards are subject to achievement of pre-established performance goals tied to both financial and qualitative objectives |
Ÿ | Significant proportion of executive officers’ annual target compensation is “at-risk” |
Ÿ | Amount that an executive officer can receive under the short-term incentive plan is capped at two times target |
Ÿ | No minimum guaranteed payout under the short-term incentive plan |
Ÿ | Long-term incentive plan equity awards are designed to encourage a long-term view of performance |
Ÿ | No hedging or monetizing of equity awards by executives |
Ÿ | Use of an independent compensation consultant |
Ÿ | No excessive perquisites |
Ÿ | Use of stress-testing and back-testing to assess alignment between pay and performance |
Ÿ | PSU payouts under the long-term incentive plan is capped at two times target |
Ÿ | Use of representative and relevant peer group |
Ÿ | Annual advisory vote on executive compensation |
Ÿ | Clawback Policy for executive officer incentive-based compensation |
Ÿ | Minimum share ownership guidelines for executives |
Ÿ | Post-retirement share ownership guidelines for the President and Chief Executive Officer |
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| COMPENSATION DISCUSSION AND ANALYSIS |
The following charts illustrate that a significant portion of our executive officers’ target compensation is at-risk. In fiscal 2019, 84% of the target compensation of the President and Chief Executive Officer and 68% of the target compensation of the other executive officers was at-risk.
Long-Term Incentive
| |
• | 100% of the LTIP awards of the President and Chief Executive Officer, the Executive Vice-President and Chief Financial and Administrative Officer, the President, Sales, Marketing and Distribution and the President, Manufacturing and 50% of the LTIP awards of the Senior Vice-President, Yarn Spinning are based on PSUs that are conditional upon meeting financial performance targets tied to the Company's strategic plan. |
Short-Term Incentive
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• | 80% of the short-term incentive payout of the President and Chief Executive Officer, the Executive Vice-President and Chief Financial and Administrative Officer, the President, Sales, Marketing and Distribution and the President, Manufacturing and 65% of the short-term incentive payout of the Senior Vice-President, Yarn Spinning is conditional upon the attainment of pre-determined financial metrics (adjusted earnings per share and revenues). |
As our executive compensation program is designed to align pay to performance, we compared our President and Chief Executive Officer’s target pay to his realizable pay over periods of three fiscal years each. The analysis below shows how intended pay has been impacted by Company performance:
MANAGEMENT INFORMATION CIRCULAR 32
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| COMPENSATION DISCUSSION AND ANALYSIS |
The analysis above demonstrates good alignment between executive pay and Company performance. During the 2013-2015 period, where the average total shareholder return exceeded 37%, our President and Chief Executive Officer’s three-year average realizable pay significantly exceeded his target pay, which is fully consistent with our approach of tying a significant portion of total direct compensation to the attainment of performance objectives and value creation. For the following three measurement periods, where average total shareholder returns were between 3.1% and 13.2%, the President and Chief Executive Officer’s average realizable pay was closer to target pay, being slightly lower for the 2014-2016 period and slightly higher for the 2015-2017 and 2016-2018 periods. The lower realizable pay for the 2014-2016 period is mainly due to a lower share price at the end of the measurement period in fiscal 2016, which impacted the realizable value of unexercised stock options and a lower short-term incentive average payout in comparison to the 2015-2017 and 2016-2018 periods. For the 2017-2019 period, where the average total shareholder return was 6%, the average realizable pay was lower than the average target pay mainly due to the lower annual bonus payout for fiscal 2019 and the lower overall value of the share-based compensation at the end of the period.
For the purpose of the analysis, we defined “target pay” as the sum of base salary, target short-term incentives and target long-term incentives, and we defined “realizable pay” as the sum of the following compensation elements:
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| |
Compensation Element | Treatment of Compensation Element |
Base salary | Salary received |
Annual incentive | Annual bonus paid during the period |
PSUs | Value of awards granted during the period that vested and were paid out during the period Value of unvested awards granted during the period, calculated on the last day of the period assuming 100% vesting |
Stock options | Value of gains realized upon exercise of options granted during the period In-the-money value of unvested or unexercised options granted during the period, calculated on the last day of the period |
New hire or one-time awards and all other compensation | Excluded from the calculation |
Benchmarking Practices
To meet the Company’s objectives of providing market competitive compensation opportunities, Gildan’s executive officer compensation plans are benchmarked against market compensation data gathered from organizations of comparable size, complexity and geographical scope, as well as other companies with which the Company competes for executive talent.
The Company’s executive compensation policy is to use the market median with the potential of top quartile total compensation when individual and Company performance are also at top quartile. The Compensation and Human Resources Committee uses discretion and judgement when determining actual compensation levels. Individual compensation may be positioned above or below median, based on individual experience and performance or other criteria deemed important by the Committee. At the beginning of fiscal 2019, relative to the benchmarking results, the Company’s executive officers’ total direct compensation opportunity is positioned slightly below the market median for the President and Chief Executive Officer and the Senior Vice-President, Yarn Spinning and in the range of the market median for the other executive officer positions.
As part of the benchmarking process, the Compensation and Human Resources Committee reviews compensation data gathered from proxy circulars of other publicly-traded companies (the “Proxy Reference Group”). In addition, the Committee may also consider information gathered from annual compensation planning surveys from a range of outside consulting firms in connection with determining annual salary increases for executive officers. The composition of the Proxy Reference Group is reviewed regularly by the Compensation and Human Resources Committee for its ongoing business relevance to the Company and changes are made as deemed appropriate. From time to time, the Committee engages its compensation consultant to review the composition of the Proxy Reference Group and provide recommendations to the Committee. The Committee used the Proxy Reference Group with respect to the positions of the President and Chief Executive Officer, the Executive Vice-President and Chief Financial and Administrative Officer, the President, Sales, Marketing and Distribution and the President, Manufacturing and relied on both the Proxy Reference Group and the periodical vice-president level benchmarking conducted by its compensation consultant for the Senior Vice-President, Yarn Spinning.
MANAGEMENT INFORMATION CIRCULAR 33
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| COMPENSATION DISCUSSION AND ANALYSIS |
The following table provides an overview of the characteristics of the Proxy Reference Group:
(All values in $ millions)
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| | | | | | |
| Gildan Activewear Inc. | Proxy Reference Group(1) |
Location | Canada | North America |
Industry Sector | Textiles and Apparel | Apparel, Accessories & Luxury Goods |
Revenues ($) Preceding 12 months | 2,824 |
| (2) | 4,981 |
| |
Market Capitalization ($) As at December 31, 2019 | 5,901 |
| (3) | 7,106 |
| |
Enterprise Value ($) As at December 31, 2019 | 6,873 |
| (3) | 10,034 |
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Net income ($) Preceding 12 months | 260 |
| (2) | 535 |
| |
| |
(1) | The financial data for the Proxy Reference Group are from the S&P Capital IQ database and represent the median of the group on December 31, 2019, for the most recently reported 12-month revenue and net income. |
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(2) | The revenues and net income for the Company are based on its results for fiscal 2019. |
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(3) | The market capitalization and enterprise value of the Company are from the S&P Capital IQ database. |
Both the industry sector and location are considered relevant in selecting comparators, as Gildan competes directly with these organizations for customers, revenue, executive talent and capital.
Taking into consideration these factors, the following selection criteria were used to determine the Proxy Reference Group:
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• | Companies that are headquartered in North America and that are listed on a Canadian or U.S. exchange; |
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• | Revenue, market capitalization, enterprise value and net income, generally in a range of 50% to 200% of Gildan; and |
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• | Global Industry Classification Standard (GICS) sub-industry classification of Apparel, Accessories & Luxury Goods and companies from other classifications, such as consumer products companies with similar customers and business model to Gildan. |
As a result, the Proxy Reference Group which served as a basis for the establishment of compensation for fiscal 2019 is composed of the 16 companies set forth below. The Compensation and Human Resources Committee believes that this peer group, which includes organizations with vertically integrated business models similar to Gildan, is appropriate for setting the Company’s executive officer pay given the scope of Gildan’s target markets and operations both in the U.S. and globally, the talent market for Gildan’s executive officers, which is primarily outside of Canada, and a lack of comparably-sized reference apparel companies in Canada. U.S. domiciled companies dominate the peer group because of the global scope of Gildan’s operations and the importance of the U.S. market to Gildan’s business. The vast majority of Gildan’s customers, as well as its direct competitors, are located in the United States. In this regard, Gildan’s functional currency is U.S. dollars and approximately 85% of Gildan’s revenues were generated in the United States in fiscal 2019.
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| |
Proxy Reference Group |
Capri Holdings Limited | lululemon athletica inc. |
Carter’s Inc. | Mattel, Inc. |
Church & Dwight Co., Inc. | Phillips Van Heusen Corp. |
Cintas Corp | Ralph Lauren Corp. |
Columbia Sportswear Co. | Skechers USA, Inc. |
Edgewell Personal Care Company | Spectrum Brands Holdings, Inc. |
Hanesbrands Inc. | Tapestry, Inc. |
Hasbro Inc. | Under Armour, Inc. |
During fiscal 2019, the Compensation and Human Resources Committee mandated WTW to conduct a review of the Proxy Reference Group to ensure that the group is in line with the above-mentioned selection criteria in anticipation of the compensation review for fiscal 2020. Based on the analysis, the Committee concluded that while all the current constituents continued to meet the selection criteria for the Proxy Reference Group, the Committee decided to increase the size of the group from 16 to 17 companies so as to further minimize the impact of year-over-year changes by individual companies in the group. Accordingly, the Committee added Levi Strauss & Co., which the Committee was able to confirm would not have a significant impact on the median market compensation results.
MANAGEMENT INFORMATION CIRCULAR 34
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| COMPENSATION DISCUSSION AND ANALYSIS |
Performance Graph
Cumulative Value of a C$100 Investment
The following graph compares the cumulative total shareholder return on an investment of C$100 in Common Shares made on October 5, 2014 with the cumulative total return of the S&P/TSX Composite Index, assuming the reinvestment of all dividends.
A significant portion of the Company’s revenues are generated in U.S. dollars and its financial statements are expressed in U.S. dollars. As such, a change in value of the Canadian dollar relative to the U.S. dollar can have an effect on the value of the Company’s Canadian dollar denominated Common Shares.
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| | | | | | |
| October 5, 2014 | January 3, 2016 | January 1, 2017 | December 31, 2017 | December 30, 2018 | December 29, 2019 |
Company (C$) - Total Return | $100 | $131 | $114 | $139 | $143 | $136 |
S&P/TSX Composite Index Total Return (C$) | $100 | $91 | $111 | $121 | $109 | $136 |
MANAGEMENT INFORMATION CIRCULAR 35
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| COMPENSATION DISCUSSION AND ANALYSIS |
Cumulative Value of a $100 Investment
The following graph compares the cumulative total shareholder return on an investment of $100 in Common Shares made on October 5, 2014 with the cumulative total return of the S&P 500 Composite Index, assuming the reinvestment of all dividends.
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| October 5, 2014 | January 3, 2016 | January 1, 2017 | December 31, 2017 | December 30, 2018 | December 29, 2019 |
Company (US$) - Total Return | $100 | $106 | $96 | $124 | $118 | $117 |
S&P 500 Composite Index Total Return (US$) | $100 | $107 | $119 | $145 | $138 | $183 |
Gildan’s total shareholder return over the five-year period shows an overall upward trend, with a slight decrease in 2016. Over the same five-year period, the total compensation earned by the executive officers decreased in fiscal 2016 compared to fiscal 2015 as a result of the fifteen-month reporting period in fiscal 2015 which included two annual long-term incentive awards and a one-time equity grant to our Executive Vice-President, Chief Financial and Administrative Officer. The total compensation increased in the following year when bonuses paid at 127% of target and then remained generally stable between fiscal 2017 and fiscal 2018. Finally, the total compensation decreased in 2019 as bonuses paid under the annual short-term incentive plan were below target.
It should be noted that total compensation may fluctuate year over year, not always following the trend in total shareholder returns, due to the following factors:
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• | Executive officers’ base salary adjustments are generally made to remain competitive with the Proxy Reference Group and to reflect any changes in the scope of the executives’ responsibilities; |
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• | Short-term incentive payouts are not directly linked to total shareholder return but rather they are based on underlying financial measures (i.e. adjusted earnings per share and revenue); and |
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• | While long-term incentive grants are typically made at market-competitive target levels, occasional one-time equity grants may cause significant year-over-year fluctuations in total compensation. The value ultimately realized from long-term incentive awards depends on achievement against performance measures (in the case of PSUs) and share price performance. |
MANAGEMENT INFORMATION CIRCULAR 36
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| COMPENSATION DISCUSSION AND ANALYSIS |
President and CEO Compensation Lookback
The table below compares the total direct compensation awarded to our President and Chief Executive Officer, as reported in the Summary Compensation Table for each of the last five fiscal years, to the actual value of that compensation as at the last day of fiscal 2019. The table also compares the actual value for each C$100 of compensation awarded to the value created for Gildan’s shareholders over the same period. Values are expressed in Canadian dollars since the President and Chief Executive Officer’s compensation was set in Canadian dollars until the end of fiscal 2016.
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Fiscal Year of Awarded Compensation | Total Direct Compensation Awarded (1) (C$) | Actual Value as at December 29, 2019 (2) (C$) | Period | Value of C$100 |
To Shareholders (C$) | To CEO (C$) |
2015 | 9,042,245 | 13,255,745 | Oct 6, 2014 to Dec 29, 2019 | 136.10 | 146.60 |
2016 | 6,907,646 | 10,122,705 | Jan 4, 2016 to Dec 29, 2019 | 104.21 | 146.54 |
2017 | 10,030,329 | 7,599,621 | Jan 2, 2017 to Dec 29, 2019 | 118.96 | 75.77 |
2018 | 10,637,640 | 10,517,720 | Jan 1, 2018 to Dec 29, 2019 | 98.15 | 98.87 |
2019 | 9,102,288 | 8,081,772 | Dec 31, 2018 to Dec 29, 2019 | 95.20 | 88.79 |
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(1) | Includes base salary received, annual bonus paid and value of equity awards granted, as reported in the Summary Compensation Table for each fiscal year. For fiscal years 2017, 2018 and 2019, amounts have been converted to Canadian dollars using the Bank of Canada closing rates on the last trading day of the fiscal year, which were 1.2545, 1.3638 and 1.3078 respectively. |
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(2) | Includes base salary received and annual bonus paid for that fiscal year, vested value of PSU awards granted during that fiscal year, the value of unvested PSU awards granted during that fiscal year as at December 29, 2019, assuming 100% vesting, and for the stock options granted in that particular year, the value of gains realized upon exercise of options and the in-the-money value of unexercised options as at December 29, 2019. For fiscal 2017, 2018 and 2019, amounts have been converted to Canadian dollars using the Bank of Canada closing rates on the last trading day of the fiscal year, which were 1.2545, 1.3638 and 1.3078 respectively. Unvested PSUs and options denominated in U.S. dollars that are valued as at December 29, 2019 are converted to Canadian dollars, using the Bank of Canada closing rate on December 27, 2019, the last trading day of the fiscal year, which was 1.3078. |
The President and Chief Executive Officer’s compensation is closely aligned to the value created for Gildan’s shareholders. This is consistent with having a significant proportion of Mr. Chamandy’s pay consisting of variable compensation and is aligned with our philosophy of linking pay with Company performance. The difference between the value to shareholders and the value to the President and Chief Executive Officer for fiscal 2016 and 2017 is mainly explained by the timing of the annual LTIP awards, which for fiscal 2016 and 2017 occurred in November, being several months after the starting point of the measurement period, thus allowing for greater variance in share price. For fiscal 2018 and 2019, the LTIP awards occurred in February and were therefore more aligned to the measurement period.
MANAGEMENT INFORMATION CIRCULAR 37
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| COMPENSATION DISCUSSION AND ANALYSIS |
Our Named Executive Officers
Below is a description of each of the individuals who form our current executive officer team, which include our President and Chief Executive Officer, our Executive Vice-President, Chief Financial and Administrative Officer, and our three other most highly compensated executive officers as of December 29, 2019 (“Named Executive Officers” or “NEOs”). Detailed information about the compensation awarded to our Named Executive Officers in 2019, 2018 and 2017 can be found in the section entitled “Summary Compensation Table”.
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| Glenn J. Chamandy |
President and Chief Executive Officer |
Glenn J. Chamandy is one of the founding members of Gildan and has devoted his entire career to building Gildan into an industry leader. He became President and Chief Executive Officer in August 2004. Mr. Chamandy is responsible for providing leadership and vision to Gildan, as well as setting the strategic direction in line with shareholders’ interests. Since the Company became public in June 1998, its equity market capitalization has increased from approximately $70 million to $5.9 billion as at December 29, 2019. |
Fiscal 2019 Highlights |
• Continued execution on Gildan’s “Back to Basics” strategy• Delivered net sales of $2.8 billion, net earnings of $259 million and free cash flow of $227 million• Drove optimization initiatives aimed at simplifying the business and strengthening Gildan’s competitive position |
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| | | | | | | |
Fiscal 2019 Direct Compensation |
Salary | Short-Term Incentive | Long-Term Incentives | Total Direct Compensation |
($) | ($) | ($) | ($) |
1,200,000 | 360,000 | 5,399,970 | 6,959,970 |
Equity Ownership as at December 29, 2019(1) |
Common Shares | RSUs | Minimum Shareholding Requirement | Meets Requirement |
(#)(2) | ($) | (#) | ($) |
3,219,245 | 100,358,326 | 408,342 | 12,729,854 | 6 x Base Salary | Yes |
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| Rhodri J. Harries |
Executive Vice-President, Chief Financial and Administrative Officer |
Rhodri J. Harries joined Gildan in August 2015 as its Executive Vice-President, Chief Financial and Administrative Officer. Prior to joining Gildan, Mr. Harries served as the Chief Financial Officer of Rio Tinto Alcan since 2014, where previously he held the position of Chief Commercial Officer from 2009 to 2013. Mr. Harries joined Alcan in Montréal in 2004 as the Vice President and Corporate Treasurer and remained with the company following its acquisition by Rio Tinto in 2007. Prior to joining Alcan, Mr. Harries spent 15 years in North America, Asia and Europe with General Motors, where he held successive positions of increasing responsibility in finance and business development. He is accountable for the Company’s financial management as well as overseeing human resources, corporate development and corporate affairs, information technology, legal affairs and corporate communications. |
Fiscal 2019 Highlights |
• Focused on gross margin and SG&A targets, achieving a 6.7% reduction in SG&A• Announced eighth consecutive annual increase of Gildan’s dividend• Returned approximately $368 million to shareholders through dividends and share repurchases |
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Fiscal 2019 Direct Compensation |
Salary | Short-Term Incentive | Long-Term Incentives | Total Direct Compensation |
($) | ($) | ($) | ($) |
666,538 | 99,981 | 1,249,971 | 2,016,490 |
Equity Ownership as at December 29, 2019(1) |
Common Shares | RSUs | Minimum Shareholding Requirement | Meets Requirement |
(#) | ($) | (#) | ($) |
34,458 | 1,074,211 | 162,038 | 5,051,452 | 3 x Base Salary | Yes |
MANAGEMENT INFORMATION CIRCULAR 38
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| COMPENSATION DISCUSSION AND ANALYSIS |
|
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| Michael R. Hoffman |
President, Sales, Marketing and Distribution |
Michael R. Hoffman joined Gildan in October 1997 and has over 30 years of experience in apparel sales and marketing. Mr. Hoffman served as Vice-President, Sales and Marketing for the international division until his appointment as President of Printwear in February 2001, providing strategic direction and leadership for the Company’s sales and marketing groups in the Printwear division. Effective in 2018, following the combination of the Printwear and Branded Apparel operating segments into a unified consolidated operating structure, Mr. Hoffman was appointed President, Sales, Marketing and Distribution of the combined organization. |
Fiscal 2019 Highlights |
• Focused on net sales growth across Imprintables, Retail Brands and Private Brands• Drove a product-line reduction initiative to simplify the imprintables product portfolio and reduce complexity in manufacturing and warehouse distribution activities• Oversaw strong gains in private brand sales, with double-digit growth in underwear and double-digit growth in global brand sales |
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Fiscal 2019 Direct Compensation |
Salary | Short-Term Incentive | Long-Term Incentives | Total Direct Compensation |
($) | ($) | ($) | ($) |
620,833 | 93,125 | 1,199,982 | 1,913,940 |
Equity Ownership as at December 29, 2019(1) |
Common Shares | RSUs | Minimum Shareholding Requirement | Meets Requirement |
(#) | ($) | (#) | ($) |
46,608 | 1,452,981 | 133,432 | 4,159,675 | 3 x Base Salary | Yes |
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| Benito A. Masi |
President, Manufacturing |
Benito A. Masi has been involved in apparel manufacturing in North America for over 30 years. He joined Gildan in 1986 and since then has held successive positions of increasing responsibility in textile, apparel and hosiery manufacturing. In January 2005, Mr. Masi was promoted to the position of Executive Vice-President, Manufacturing (recently changed to President, Manufacturing), and has overall responsibility for the strategic and operational performance of the Company’s worldwide manufacturing facilities and supply chain. |
Fiscal 2019 Highlights |
• Executed on key optimization and capacity expansion projects, including consolidating textile, hosiery and sock operations• Completed the ramp up of production at Gildan’s newest textile facility, Rio Nance 6• Initiated development of a major multi-plant manufacturing complex in Bangladesh including acquisition of land for construction |
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Fiscal 2019 Direct Compensation |
Salary | Short-Term Incentive | Long-Term Incentives | Total Direct Compensation |
($) | ($) | ($) | ($) |
595,833 | 89,375 | 1,149,993 | 1,835,201 |
Equity Ownership as at December 29, 2019(1) |
Common Shares | RSUs | Minimum Shareholding Requirement | Meets Requirement |
(#) | ($) | (#) | ($) |
172,448 | 5,375,979 | 91,043 | 2,838,219 | 3 x Base Salary | Yes |
MANAGEMENT INFORMATION CIRCULAR 39
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| COMPENSATION DISCUSSION AND ANALYSIS |
|
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| Chuck J. Ward |
Senior Vice-President, Yarn Spinning |
Chuck J. Ward joined Gildan in April 2011 as part of the acquisition of GoldToe Moretz Holdings Corp., where he served as the Executive Vice President and Chief Financial Officer. Upon joining Gildan, Mr. Ward served as Vice President, Integration leading the integration of GoldToe Moretz Holdings Corp. into Gildan. In 2012, Mr. Ward was appointed to the position of Senior Vice-President, Yarn Spinning and has been responsible for leading the strategic development and operations of Gildan’s yarn spinning facilities. He serves as an active member of the Cotton Board, the oversight and administrative arm of the Cotton Research & Promotion Program, representing U.S. upland cotton. |
Fiscal 2019 Highlights |
• Oversight of Gildan’s state-of-the-art yarn-spinning capacity in the United States• Expanded operations with the acquisition of the Eden yarn facility• Supported Gildan’s further penetration within imprintables fashion basics with cost-effective ring spun yarn supply |
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Fiscal 2019 Direct Compensation |
Salary | Short-Term Incentive | Long-Term Incentives | Total Direct Compensation |
($) | ($) | ($) | ($) |
370,769 | 51,908 | 174,980 | 597,657 |
Equity Ownership as at December 29, 2019(1) |
Common Shares | RSUs | Minimum Shareholding Requirement | Meets Requirement |
(#) | ($) | (#) | ($) |
28,544 | 889,845 | 14,138 | 440,745 | 1.5 x Base Salary | Yes |
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(1) | For the detailed calculation of the dollar value of Common Shares and RSUs, please refer to the section entitled “Share Ownership Levels” in this Circular. |
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(2) | Includes 2,970,000 Common Shares which are owned by an entity controlled by Mr. Chamandy. |
Our Executive Compensation Program
Executive Compensation Components
Gildan’s executive compensation program is comprised of fixed and variable components. The variable components include equity and non-equity incentive plans. Each compensation component has a different function, but all elements are designed to work in concert to maximize Company and individual performance by providing financial incentives to executive officers based on the level of achievement of specific operational and financial objectives.
The following table summarizes the compensation components of Gildan’s executive compensation program for fiscal 2019, including the objectives of each component and the criteria impacting each component’s value:
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Component | Key Feature | Form | Criteria | Risk-Mitigating Elements | Objectives |
Base Salary | • Individual salary recommendations based on competitive assessment and economic outlook, leadership and retention• Performance period: 1 year | | • Proxy Reference Group data• Individual contribution and performance | • Use of external advisor and peer group analysis | • Attract and retain top talent• Recognize level of responsibilities, individual experience and contribution to the Company’s performance |
Short-Term Incentive (SCORES) | • Annual award mainly based on achievement of pre-determined corporate performance objectives• Individual strategic objectives• Performance period: 1 year | | • Adjusted diluted EPS performance• Attainment of individual strategic objectives | • Capped to two-times target• Use of external advisor and peer group analysis• Subject to the clawback policy | • Motivate executives to attain and exceed the Company’s annual goals and financial targets |
Long-Term Incentives | • 3-year vesting period for annual awards• PSUs vest upon meeting performance criteria | | • Performance based on average RONA improvement, and Revenue and Adjusted diluted EPS growth• Targets in line with the strategic plan | • Use of external advisor and peer group analysis• Subject to the clawback policy | • Motivate executives to create value for the Company at a level that exceeds targets |
MANAGEMENT INFORMATION CIRCULAR 40
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| COMPENSATION DISCUSSION AND ANALYSIS |
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Component | Key Feature | Form | Criteria | Risk-Mitigating Elements | Objectives |
Retirement Benefits | • Defined contribution plans (RRSP/DPSP in Canada, 401(k) in the US) | • Cash payments following retirement | • Market data used to determine executive contributions to retirement programs | • All plans are defined contribution based | • Facilitate accumulation of retirement assets• Support retention by ensuring competitiveness |
• SERP (Supplemental Executive Retirement Plan) |
Executive Benefits and Perquisites | • Healthcare, disability and life insurance benefits• Annual perquisite allowance or specific allowance, as applicable | • Group or individual coverage | • Market data used to determine executive coverage and aggregate value of perquisites | • Perquisite value limited by annual allowance | • Ensure proper protection• Support retention by ensuring competitiveness |
Base Salary
Salaries of the executive officers are established based on a comparison with competitive benchmarks. The starting point to determine executive officer base salaries is the median of salaries in the Proxy Reference Group or applicable benchmark.
The Compensation and Human Resources Committee regularly reviews the individual salaries of the executive officers and makes adjustments when required to ensure that compensation remains market competitive and reflects individual performance, competencies, responsibilities and experience. The Committee also takes into account the executive officer’s value to the Company and retention risk. From time to time, the Committee engages its compensation consultant to conduct a compensation review of the base salaries of executive officers.
In early fiscal 2019, the Committee engaged WTW to compare the base salaries of the President and Chief Executive Officer, the Executive Vice-President and Chief Financial and Administrative Officer, the President, Sales, Marketing and Distribution, and the President, Manufacturing to those of the Proxy Reference Group and to compare the base salary of the Senior Vice-President, Yarn Spinning to both the Proxy Reference Group and the periodical vice-president level benchmarking. Based on the results of this benchmarking, the base salaries of each of the NEOs, effective March 1, 2019, were as follows:
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Name | Base Salary |
Glenn J. Chamandy | $1,200,000 | |
Rhodri J. Harries | $675,000 | |
Michael R. Hoffman | $625,000 | |
Benito A. Masi | $600,000 | |
Chuck J. Ward | $375,000 | |
There was no change to Glenn J. Chamandy’s base salary in 2019. His last salary adjustment was effective as of July 1, 2017.
For 2020, as part of the Company-wide annual salary review process and in consideration of the NEOs’ market positioning, the base salaries of each of the NEOs, effective March 1, 2020 is as follows:
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| | |
Name | Base Salary |
Glenn J. Chamandy | $1,200,000 | |
Rhodri J. Harries | $695,250 | |
Michael R. Hoffman | $643,750 | |
Benito A. Masi | $618,000 | |
Chuck J. Ward | $386,250 | |
For fiscal 2020, the Committee decided not to adjust Glenn J. Chamandy’s base salary, electing instead to increase his annual LTIP target from 450% to 475% of his base salary to further align his long-term interests with those of shareholders. See the section entitled “Determination of Grants”.
Short-Term Incentive (SCORES)
The Company’s short-term incentive plan, Supplemental Cash Opportunities for Results Exceeding Standards (“SCORES”), aims to enhance the link between pay and performance by:
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• | Aligning the financial interests and motivations of Gildan’s executive officers and employees with the annual financial performance and returns of the Company; |
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• | Motivating executive officers and employees to work towards common annual performance objectives; |
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• | Providing total cash compensation that is greater than the median of the Proxy Reference Group in cases where superior financial performance and returns in excess of target objectives are attained; and |
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• | Providing total cash compensation that is below the market median in cases where corporate performance objectives are not attained. |
MANAGEMENT INFORMATION CIRCULAR 41
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| COMPENSATION DISCUSSION AND ANALYSIS |
SCORES target payout levels for each NEO depend on the executive officer’s position.
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Name | Target Payout as a Percentage of Salary | Payout Range as a Percentage of Salary (Up to Two Times Target) |
Glenn J. Chamandy | 150% | 0-300% |
Rhodri J. Harries | 75% | 0-150% |
Michael R. Hoffman | 75% | 0-150% |
Benito A. Masi | 75% | 0-150% |
Chuck J. Ward | 40% | 0-80% |
Performance Measures and Targets
Performance measures, targets and payout levels for SCORES are reviewed and approved annually by the Board of Directors on the recommendation of the Compensation and Human Resources Committee. As stated in the section of this Circular entitled “Risk Assessment of Executive Compensation Program”, as a risk mitigation measure, the Board of Directors retains the discretion to reduce or increase the SCORES payouts, taking into consideration qualitative factors beyond the quantitative financial metrics.
For the President and Chief Executive Officer, the Executive Vice-President and Chief Financial and Administrative Officer, the President, Sales, Marketing and Distribution and the President, Manufacturing, 80% of their short-term incentive is tied to financial measures and 20% is tied to the achievement of pre-defined annual strategic and operational objectives, including succession planning objectives. When the financial measures achieve results in excess of 100%, this serves as a multiplying factor to the annual strategic objectives, thus allowing for the potential maximum payout. For the Senior Vice-President, Yarn Spinning, 65% of his short-term incentive is tied to financial measures and 35% is tied to annual individual objectives.
For fiscal 2019, the Board of Directors approved the following as the financial measures to be achieved for SCORES:
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• | Revenue (“Revenue”) measured against the Company’s budgeted revenue; and |
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• | Adjusted diluted earnings per share (“adjusted EPS”) measured against the Company’s budgeted adjusted EPS. |
The Compensation and Human Resources Committee recommended the replacement of the RONA metric by Revenue to put more emphasis on top-line growth and maintained adjusted EPS as the financial measures to be achieved in fiscal 2019 to ensure that executive officers’ incentive-based compensation reflects:
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• | Success in achieving the Company’s targets for profitability; and |
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• | Effectiveness in aligning the financial measures with annual business drivers. |
For both financial measures, there is a maximum value over which performance will not add any more to the SCORES payout and a threshold value under which there will be no bonus payout for the NEOs. The maximum and threshold values are at a positive or negative variance of 2% versus the target for Revenue and 3% for adjusted EPS. Between the threshold and target value and between the target and the maximum the progression remains linear. The following table illustrates the SCORES financial measures for fiscal 2019:
|
| | | | |
Financial Measure | Weighting | Threshold | Target | Maximum |
Revenue(1) | 50% | T -2% | Target (T) | T +2% |
Adjusted EPS(2) | 50% | T -3% | Target (T) | T +3% |
Payouts Levels | 40% | 100% | 200% |
| |
(1) | Revenue is defined as net sales. |
| |
(2) | Adjusted EPS is calculated as Adjusted Net Earnings (as defined below), divided by the diluted weighted average number of Common Shares outstanding. Adjusted Net Earnings are calculated as net earnings before restructuring and acquisition-related costs, income taxes relating to restructuring and acquisition-related actions, income taxes related to the re-assessment of the probability of realization of previously recognized or de-recognized deferred income tax assets, and income taxes relating to the revaluation of deferred income tax assets and liabilities as a result of statutory income tax rate changes in the countries in which we operate (“Adjusted Net Earnings”). Adjusted Net Earnings also excludes the impact of the Company’s decision in the fourth quarter of fiscal 2019 to implement a strategic initiative to significantly reduce its imprintable product line stock-keeping unit (SKU) count, by exiting all ship to-the-piece activities and discontinuing overlapping and less productive styles and SKUs between brands. This initiative is aimed at simplifying the Company's product portfolio and reducing complexity in its manufacturing and warehouse distribution activities. The impact of this strategic initiative includes inventory write-downs and a sales return allowance for anticipated product returns related to discontinued SKUs. |
In February 2020, upon the recommendation of the Compensation and Human Resources Committee, the Board approved the following changes to the SCORES financial measures:
| |
• | The maximum and threshold values are at a positive or negative variance of 1.75% versus the target for Revenue and 2.5% for adjusted EPS. |
Accordingly, the following table illustrates the SCORES financial measures for fiscal 2020:
|
| | | | |
Financial Measure | Weighting | Threshold | Target | Maximum |
Revenue | 50% | T -1.75% | Target (T) | T +1.75% |
Adjusted EPS | 50% | T -2.5% | Target (T) | T +2.5% |
Payouts Levels | 40% | 100% | 200% |
MANAGEMENT INFORMATION CIRCULAR 42
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
Long-Term Incentives
The purpose of the equity incentive component of Gildan’s executive compensation program, namely the LTIP, is to encourage executive officers and key employees of Gildan and its subsidiaries to work toward and participate in the growth and development of the Company and to assist the Company in attracting, retaining and motivating its officers and key employees. The LTIP is designed to:
| |
• | Recognize and reward the impact of longer-term strategic actions undertaken by executive officers and key employees; |
| |
• | Align the interests of the Company’s executive officers and key employees with its shareholders; |
| |
• | Focus executive officers and key employees on developing and successfully implementing the continuing growth strategy of the Company; |
| |
• | Foster the retention of executive officers and key management personnel; and |
| |
• | Attract talented individuals to the Company. |
Types of Equity Incentives Awarded
The LTIP allows the Board of Directors to grant to executive officers the following types of long-term incentives:
| |
• | Stock options (“Options”); |
| |
• | Dilutive restricted share units (share units that are settled in Common Shares issued from treasury) (“Treasury RSUs”); and |
| |
• | Non-dilutive restricted share units (share units that are settled in cash or Common Shares purchased on the open market, which may vest based on time or performance) (“Non-Treasury RSUs”). The Non-Treasury RSUs awarded to executive officers which vest solely upon meeting performance conditions are referred to in this Circular as PSUs. The Non-Treasury RSUs which vest solely on the basis of time are referred to in this Circular as time-based RSUs. |
Treasury RSUs and Non-Treasury RSUs are referred to in this Circular collectively as “RSUs” and individually as an “RSU”.
For a more detailed description of the features of the LTIP, see Schedule “B” of this Circular.
The LTIP awards help to achieve Gildan’s compensation objectives as follows:
| |
• | The LTIP, through the use of performance vesting, aims at bringing the total compensation received by Gildan’s executive officers to the 75th percentile of the Proxy Reference Group if the Company achieves its maximum performance goals. |
| |
• | When applicable, through the use of time vesting for a portion of long-term compensation, the LTIP awards help to achieve the Company’s objective of retaining executive officers. |
Effective 2018, to better align our LTIP with the Company’s pay-for-performance philosophy and long-term shareholder value creation, the Compensation and Human Resources Committee recommended to the Board to change the LTIP award mix for Messrs. Chamandy, Harries, Hoffman and Masi from a combination of Options and PSUs to 100% PSUs. The absence of time-based vesting for the President and Chief Executive Officer, Executive Vice-President and Chief Financial and Administrative Officer, President, Sales, Marketing and Distribution and President, Manufacturing reinforces the objective of aligning their interests with those of the Company’s shareholders by ensuring that vesting of PSUs is entirely based on meeting the Company’s strategic objectives. In the case of Mr. Ward, until fiscal 2017, his annual LTIP grants were comprised of three-year Non-Treasury RSUs, 50% of which vested on the basis of time and 50% of which vested upon meeting performance conditions. As of fiscal 2017, the annual LTIP mix for Mr. Ward is 50% PSUs and 50% time-based RSUs.
Determination of Grants
All grants of RSUs and Options (if any) are approved by the Board of Directors, based on the recommendation of the Compensation and Human Resources Committee after considering the recommendation of the President and Chief Executive Officer, with the exception that any grant awarded to the President and Chief Executive Officer is determined and approved independently and without any input from him.
Treasury RSUs are generally used for one-time awards to attract talented candidates or for retention purposes. PSUs, or a combination of PSUs and time-based RSUs, as applicable, are granted to executive officers on an annual basis as part of the long-term portion of their annual compensation. Annual award targets are based on the expected impact of the role of the executive officer on the Company’s performance and strategic development as well as market benchmarking. Previous grants are not taken into account when considering new annual grants, as annual grants are determined by specific guidelines, such as a determined grant value.
With their compensation being set in U.S. dollars, the awards for NEOs are also denominated using the U.S. dollar closing price of the Common Shares on the NYSE.
MANAGEMENT INFORMATION CIRCULAR 43
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
In 2019, target annual equity awards to executive officers, as a percentage of base salary, are as follows:
|
| | | |
Name | Fiscal 2019 Target Awards (% of Base Salary) | Mix of PSUs and Time-Based RSUs (% of Base Salary)(1) |
PSUs | Time-Based RSUs |
Glenn J. Chamandy | 450% | 450% | —% |
Rhodri J. Harries | 200% | 200% | —% |
Michael R. Hoffman | 200% | 200% | —% |
Benito A. Masi | 200% | 200% | —% |
Chuck J. Ward | 50% | 25% | 25% |
| |
(1) | PSUs have the potential to vest at a maximum of 200% of the actual number of PSUs held at the vesting date. |
Between fiscal 2015, when the Company changed its year end, until fiscal 2018, the timing of the annual equity grants coincided with the release of the financial results for the third fiscal quarter. Since fiscal 2018, annual LTIP grants are awarded in February of each year following the fourth quarter Board meeting in order to align with management’s long-range plan and budgeting processes.
For purposes of determining the annual grants, the Company uses the closing price of the Common Shares on the trading day following the day of the release of the Company’s financial results. The timing of the annual grants ensures the grants occur on a date outside of the quarterly trading blackout periods under the Company’s Insider Trading Policy.
For fiscal 2020, the Committee engaged WTW to review the positioning of the total direct compensation of the NEOs compared to the Proxy Reference Group in the case of Messrs. Chamandy, Harries, Hoffman and Masi, and to review the results of both the Proxy Reference Group and the benchmarking of vice-president levels for Mr. Ward. Based on the results of this review, the annual LTIP target awards for Messrs. Harries, Hoffman, Masi and Ward remained the same. In the case of Mr. Chamandy, in lieu of an increase in base salary, the Committee decided to increase his annual LTIP target award from 450% to 475% of his base salary to further align his long-term interests with those of shareholders. See the section entitled “Base Salary”.
Performance Measures and Weightings
To encourage a long-term view of performance and to align the interests of executive officers with the interests of shareholders, Options, PSUs and time-based RSUs have vesting conditions that are based on the following criteria:
|
| | |
Award Type | Time | Gildan’s Financial Performance |
Options | 100% | — |
PSUs(1) | — | 100% |
Time-Based RSUs | 100% | — |
| |
(1) | PSUs have the potential to vest at a maximum of 200% of the actual number of PSUs held at the vesting date, if Gildan’s financial performance exceeds the target performance by a certain percentage. |
Vesting for Options: Options granted to executive officers prior to fiscal 2018 have a term of seven years and are not exercisable prior to the second anniversary of the grant date, with 25% being exercisable on and after each of the second, third, fourth and fifth anniversary of the grant date with the exception of a special one-time grant of Options to the Executive Vice President, Chief Financial and Administrative Officer in August 2015, which cliff-vests at the end of the five year period. Effective fiscal 2018, the Company no longer awards Options as a part of the annual grants under the LTIP.
Vesting for PSUs: PSUs awarded to executive officers cliff-vest at the end of a three-year period.
PSUs awarded in fiscal 2019 vest fully based on the attainment of the following three strategic performance objectives, which are set based on the Company’s long-term strategic plan:
| |
• | Revenue: The Company’s annual revenue growth (3-year compounded annual growth rate); |
| |
• | Adjusted EPS: The Company’s annual adjusted earnings per share growth (3-year compounded annual growth rate); |
| |
• | RONA: The Company’s average return on net assets improvement (3-year average). |
Effective for the PSUs awarded in February 2019, and in consideration of the changes to the short-term incentive financial measures described in the section entitled “Short-Term Incentive (SCORES) - Performance Measures and Targets”, the weighting of the RONA metric is now 50% and the weighting for adjusted EPS and Revenue is 25%, respectively. Furthermore, the threshold payout value is set to 40%, to align with the threshold payouts under the short-term incentive plan.
The measurement period begins on the first day of the fiscal period in which the award is granted.
In addition, PSUs can vest at up to two times the actual number of PSUs held at the vesting date, based on the achievement of exceptional performance for the period. This feature aligns the Company’s pay practices with its compensation policy, which is to provide the potential for top quartile total compensation when Company performance is also top quartile.
PSUs awarded in fiscal 2019 will vest as follows:
|
| | | | |
Financial Measure | Weighting | Threshold Payout | Target Payout | Maximum Payout |
Revenue(1) | 25% | 40% | 100% | 200% |
Adjusted EPS(2) | 25% | 40% | 100% | 200% |
RONA (3) | 50% | 40% | 100% | 200% |
| |
(1) | Revenue is defined as net sales. |
| |
(2) | Adjusted EPS is calculated as Adjusted Net Earnings, divided by the diluted weighted average number of Common Shares outstanding. |
MANAGEMENT INFORMATION CIRCULAR 44
|
| |
| COMPENSATION DISCUSSION AND ANALYSIS |
| |
(3) | RONA is defined as the ratio of Adjusted Net Earnings, excluding net financial expenses and the amortization of intangible assets (excluding software) net of income tax recoveries related thereto, to average net assets for the last five quarters. Net assets are defined as the sum of total assets, excluding cash and cash equivalents, net deferred income taxes, and the accumulated amortization of intangible assets (excluding software), less total current liabilities excluding the current portion of lease obligations. |
There is no change to the metrics and weightings for the PSUs awarded to the NEOs in February 2020.
The metrics for the PSUs awarded in fiscal 2018 each had a weighting of 1/3 and will vest as follows:
|
| | | | |
Financial Measure | Weighting | Threshold Payout | Target Payout | Maximum Payout |
Revenue | 33.3% | 50% | 100% | 200% |
Adjusted EPS | 33.3% | 50% | 100% | 200% |
RONA | 33.3% | 50% | 100% | 200% |
PSUs awarded prior to fiscal 2018 vest fully based on the Company’s average return on assets performance for the period as compared to the companies in the S&P/TSX Capped Consumer Discretionary Index, excluding income trusts, at the time of grant, and are subject to the following relative performance-vesting schedule, with linear interpolation between the 40th percentile and the median and between the median and the 75th percentile:
|
| |
Financial Performance Relative to the S&P/TSX Capped Consumer Discretionary Index | Percentage of Award That Vests |
Equal to or above the 90th percentile | 200% |
Equal to the 89th percentile | 180% |
Equal to the 88th percentile | 160% |
Equal to the 87th percentile | 140% |
Equal to the 86th percentile | 120% |
Equal to or above the 75th percentile and below the 86th percentile | 100% |
At the median | 50% |
Below the 40th percentile | 0% |
During fiscal 2019, the PSUs held by Messrs. Chamandy, Harries, Hoffman and Masi vested as follows:
|
| | | |
Grant Date | Vesting Date | Financial Performance Relative to the S&P/TSX Capped Consumer Discretionary Index | Percentage of Award that Vested |
November 7, 2016 | November 6, 2019 | 89th percentile | 180% |
Non-Treasury RSUs awarded to Mr. Ward prior to fiscal 2017 are subject to the following relative performance vesting schedule, with linear interpolation between the 40th percentile and the median and between the median and the 75th percentile:
|
| |
Financial Performance Relative to the S&P/TSX Capped Consumer Discretionary Index | Percentage of Award That Vests |
Equal to or above the 75th percentile | 100% |
At the median | 50% |
Below the 40th percentile | 0% |
During fiscal 2019, the performance component of Mr. Ward’s 2016 award vested at 100%.
Dividends on Outstanding Restricted Share Units
In conjunction with the declaration of its quarterly cash dividend on the Common Shares, the Board also credits the holders of Treasury RSUs, Non-Treasury RSUs and PSUs with additional RSUs based on the amount of the dividend such holders would have received had their RSUs been Common Shares on the payment date of the dividend. Accordingly, effective on the payment date of each of the Company’s quarterly cash dividends of $0.134 per share during fiscal 2019, namely April 1, June 10, September 9, and December 9, 2019, the Board granted additional RSUs to each RSU holder with the same performance objectives and other terms and conditions as the underlying RSUs. For the purpose of this Circular, these additional RSU grants are referred to as “RSU Dividends”.
The number of RSU Dividends granted to each holder is calculated based on the value of the cash dividend the RSU holder would have received had their RSUs been Common Shares on the payment date of the dividend, divided by the higher of the closing price of the Common Shares on either the TSX or the NYSE expressed in a single currency, converted into the currency of the underlying grant, based on the exchange rate of the Bank of Canada on the business day preceding the payment date of the dividend.
Retirement Policy for the LTIP
All LTIP participants, including executive officers, are eligible to benefit from extended vesting conditions for their Options and RSUs under Gildan’s Retirement Policy, provided certain “Retirement” or “Early Retirement” criteria are met. LTIP participants are eligible for retirement when they reach the age of 55 years, have at least five years of service, and their age plus their number of years of service equals at least 70. LTIP participants are eligible for early retirement when they reach the age of 55 years and have at least five years of service. In both cases, LTIP participants must sign a non-compete and non-solicitation agreement with the Company in order to be eligible for the extended vesting conditions.
As further described in Schedule “B” of this Circular, when a participant qualifies for retirement, Options granted at least six months before the date of retirement will continue to vest and will remain exercisable until the original expiry date, and Options granted in the last six months will expire immediately.
MANAGEMENT INFORMATION CIRCULAR 45
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
Similarly, RSUs granted at least six months before the date of retirement will continue to vest over their original vesting period, and RSUs granted in the last six months will be prorated and the performance portion of the award will be determined at the end of the original vesting period. When a participant qualifies for early retirement, Options that have vested by the
date of early retirement may be exercised until the original expiry date, Options that have not vested will expire immediately, and RSUs will be prorated and the performance portion of the award will be determined at the end of the original vesting period.
Securities Authorized for Issuance Under Equity Compensation Plans
As at December 29, 2019, the following table provides with respect to the LTIP:
| |
• | The number of securities to be issued upon the exercise of outstanding options, warrants and rights; |
| |
• | The weighted-average exercise price of such outstanding options, warrants and rights; and |
| |
• | The number of securities remaining available for future issuance under the applicable plan, other than securities to be issued upon the exercise of such outstanding options, warrants and rights. |
|
| | | | | |
Plan Category | Number of Securities to be Issued Upon Exercise of Outstanding Options, Warrants and Rights | Weighted-Average Exercise Price of Outstanding Options, Warrants and Rights | Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in the Second Column) |
| (#) | ($) | (#) |
Equity compensation plan approved by security holders | | | |
- LTIP (Options granted in Canadian dollars) | 1,550,232 | C$35.65 | 1,505,829 |
| (1) |
- LTIP (Options granted in U.S. dollars) | 668,896 | $29.01 |
- LTIP (Treasury RSUs) | 114,127 | N/A |
| |
(1) | The Common Shares reserved for issuance under the LTIP are reserved for both the exercise of Options and the vesting of Treasury RSUs. |
The Company does not have any equity compensation plans, under which equity securities are authorized for issuance, not previously approved by shareholders.
The table below provides the number of Options and Treasury RSUs granted each year (burn rates) under the LTIP for the fiscal year ended December 29, 2019 and for the two preceding fiscal years expressed as a percentage of the weighted average number of outstanding Common Shares for the applicable fiscal year.
|
| | | | | |
Annual Burn Rates for the Most Recent Three Fiscal Years |
Fiscal year | Options Burn Rate (1) (2) | Treasury RSUs Burn Rate (1) (3) |
2019 | nil | | 0.01 | % | |
2018 | nil | | 0.01 | % | |
2017 | 0.34% | | nil |
| |
| |
(1) | The burn rate is calculated by dividing the number of Options or Treasury RSUs, as applicable, granted during the applicable fiscal year by the weighted average number of Common Shares outstanding for the applicable fiscal year. It excludes forfeited Treasury RSUs and Options that are available for future grants. |
| |
(2) | Options are not exercisable prior to the second anniversary of the grant date, with 25% being exercisable on and after each of the second, third, fourth and fifth anniversary of the grant date with the exception of a special one-time grant of Options to the Executive Vice President, Chief Financial and Administrative Officer in August 2015, which cliff-vests at the end of the five-year period. |
| |
(3) | Treasury RSUs cliff-vest at the end of a five-year vesting period with 50% vesting on the basis of time and the remaining 50% vesting based on Gildan’s average return on assets performance for the vesting period as compared to the S&P/TSX Capped Consumer Discretionary Index, excluding income trusts, with the exception of a special one-time award to the President, Sales, Marketing and Distribution on May 3, 2018 which vests 100% on the basis of time as described in the section entitled “Special One-Time Equity Award” in the Company’s management information circular for fiscal 2018 dated March 6, 2019. For the purpose of the calculation, Treasury RSUs are assumed to vest at 100% (maximum vesting percentage). |
MANAGEMENT INFORMATION CIRCULAR 46
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
Other Compensation
Benefits and Perquisites
The Company’s executive officer benefits program includes life, medical, dental and disability insurance and a healthcare spending account, as applicable. This program also includes out-of-country emergency services in medical or personal security situations and a critical illness coverage for Mr. Chamandy. Messrs. Chamandy, Harries, Hoffman and Masi are credited on January 1 of each year with a perquisite account. The account is debited based on the actual costs of perquisites. Any unused balance at the end of the year is paid in cash. The perquisite account may be used for perquisites such as club memberships, personal insurance, health services or financial counseling. Mr. Ward is entitled to a monthly car allowance. These benefits and perquisites are designed to be competitive overall with equivalent positions in comparable North American organizations. From time to time, the Compensation and Human Resources Committee engages its compensation consultant to conduct a compensation review of the perquisites paid to executive officers to ensure they are comparable to market surveys.
Retirement Benefits
Under the Company’s retirement savings program, Glenn J. Chamandy and Rhodri J. Harries, and all other Canadian salaried employees receive, under the Deferred Profit Sharing Plan (“DPSP”), an amount equal to their contribution to their Registered Retirement Savings Plan (“RRSP”), up to a maximum of 5% of their annual base salary. In addition, should the Company’s contribution result in a total contribution made by the employee, or on behalf of the employee, in excess of the limit prescribed under Canadian law, the additional amount is credited under the Supplemental Executive Retirement Plan (“SERP”), which is an unfunded plan. For Benito A. Masi, the 5% Gildan contribution is fully credited under his SERP account.
Michael R. Hoffman and Chuck J. Ward receive from Gildan an amount equal to 50% of their own contributions under the Company’s 401(k) program, up to a maximum of 3% of their annual base salary or up to the maximum amount determined by the U.S. government. They are also credited by the Company under the U.S. SERP with an amount equal to 2% of their annual base salary and short-term incentive payout. In addition, should the Company’s contributions result in a total contribution made by the employee or on behalf of the employee in excess of the limit prescribed under U.S. law, the additional amount is credited under the U.S. SERP.
The following table presents the value accumulated under the above-mentioned retirement savings programs for each of the NEOs as of the beginning and end of fiscal 2019:
|
| | | | | | |
Name | Accumulated Value at Start of Year(1) | Compensatory(2) | Accumulated Value at Year-End(1)(3) |
| ($) | ($) | ($) |
Glenn J. Chamandy | 1,186,428 |
| 60,958 |
| 1,490,946 |
|
Rhodri J. Harries | 135,383 |
| 33,850 |
| 216,213 |
|
Michael R. Hoffman | 847,106 |
| 53,229 |
| 1,117,007 |
|
Benito A. Masi | 565,190 |
| 30,231 |
| 621,720 |
|
Chuck J. Ward | 339,229 |
| 26,160 |
| 459,595 |
|
| |
(1) | “Accumulated Value at Start of Year” and “Accumulated Value at Year-End” correspond to the sum of the balances in the following accounts of each Named Executive Officer: RRSP, DPSP and SERP (other than for Michael R. Hoffman and Chuck J. Ward, whose accumulated value corresponds to the sum of the balances in their accounts from the Company’s 401(k) and SERP programs, as applicable). |
| |
(2) | “Compensatory” refers to the Company’s contributions under all the above-mentioned accounts. |
| |
(3) | “Accumulated Value at Year-End” has been calculated as of December 27, 2019, when contributions are allocated and returns calculated. |
Executive Share Ownership Policy
The Board of Directors believes that the economic interests of executive officers should be aligned with those of the Company’s shareholders. In that regard, the Board has adopted a formal share ownership policy (the “Executive Share Ownership Policy”) under which each executive officer is expected to own and maintain ownership of either Common Shares (owned directly, indirectly, or pursuant to contributions under the Employee Share Purchase Plan) or unvested RSUs, (Treasury or Non-Treasury, granted pursuant to the LTIP), with a total market value of not less than a specified multiple of the executive officer’s base salary. Executive officers have five years from the date they become subject to the Executive Share Ownership Policy to meet the requirement, after which
they must maintain compliance with the requirement for the duration of their employment with the Company.
The following table sets forth the ownership requirements by executive level under the Executive Share Ownership Policy:
|
| |
Executive Level | Multiple of Base Salary |
President and Chief Executive Officer | 6 x Base Salary |
Executive Vice-Presidents and Divisional Presidents | 3 x Base Salary |
Senior Vice-Presidents or equivalent | 1.5 x Base Salary |
MANAGEMENT INFORMATION CIRCULAR 47
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
Executives subject to the Executive Share Ownership Policy are expected to not sell Common Shares acquired under Gildan’s LTIP until the share ownership requirement is achieved, except as required to cover the tax liability associated with the vesting of RSUs.
During fiscal 2019, the Compensation and Human Resources Committee engaged WTW to review and benchmark post-retirement share ownership guidelines. Further to the results of the benchmark, the Board amended the Executive Share Ownership Policy to extend the share ownership requirement for the President and Chief Executive Officer for one year following his retirement from the Company.
Non-Hedging Policy
Pursuant to the Company’s Insider Trading Policy, executive officers, directors and all other insiders are prohibited from purchasing financial instruments, such as prepaid variable forward contracts, equity swaps, collars or units of exchange funds that are designed to monetize, hedge or offset a decrease in the market value of equity securities granted to such executive officer, director or other insider as compensation or held directly or indirectly by the executive officer, director or other insider.
Share Ownership Levels
The table below summarizes the NEOs’ share ownership levels as at December 29, 2019. All of the NEOs are currently in compliance with the ownership requirement of the Executive Share Ownership Policy:
|
| | | | | | | | | | |
Name | Annual Base Salary(1) | Actual Ownership(2) | Total Ownership as a Multiple Base Salary | Ownership Requirements | Meets Requirement |
($/#) |
Common Shares Beneficially Owned | Unvested Restricted Share Units(3) | Total Ownership |
($) |
Glenn J. Chamandy | 1,200,000 | 100,358,326/ 3,219,245 | (4) | 12,729,854/ 408,342 | | 113,088,180/ 3,627,587 | | 94.24 x | 6 x Base Salary | yes |
Rhodri J. Harries | 675,000 | 1,074,211/ 34,458 | | 5,051,452/ 162,038 | | 6,125,663/ 196,496 | | 9.08 x | 3 x Base Salary | yes |
Michael R. Hoffman | 625,000 | 1,452,981/ 46,608 | | 4,159,675/ 133,432 | | 5,612,655/ 180,040 | | 8.98 x | 3 x Base Salary | yes |
Benito A. Masi | 600,000 | 5,375,979/ 172,448 | | 2,838,219/ 91,043 | | 8,214,198/ 263,491 | | 13.69 x | 3 x Base Salary | yes |
Chuck J. Ward | 375,000 | 889,845/ 28,544 | | 440,745/ 14,138 | | 1,330,590/ 42,682 | | 3.55 x | 1.5 x Base Salary | yes |
| |
(1) | The base salary used to calculate the ownership requirement is as at December 29, 2019. |
| |
(2) | The dollar value of actual ownership is calculated using the Bank of Canada closing rate of 1.3078 as of December 29, 2019 and the value of C$40.77, which is the higher of the weighted average closing prices of the Common Shares on the TSX for the five trading days preceding the date of the calculation or the three year average market price of the Common Shares on the TSX. |
| |
(3) | These amounts include unvested PSUs, calculated at target, and 65,476 and 20,471 Treasury RSUs in the cases of Rhodri J. Harries and Michael R. Hoffman respectively. |
| |
(4) | Includes 2,970,000 Common Shares which are owned by an entity controlled by Mr. Chamandy. |
Risk Assessment of Executive Compensation Program
In fiscal 2019, the Compensation and Human Resources Committee reviewed Gildan’s compensation program, policies and practices in each of the key areas discussed below and did not identify any material risks that are likely to have a material adverse effect on the Company. This process was conducted under the supervision of the compensation advisor, WTW, and their risk assessment matrix.
Board Oversight
The Committee has oversight over pay plans for the highest-risk business activities and highest-risk positions and monitors compensation-related risks annually. It also has discretion in
modifying pay outcomes for the SCORES plan and LTIP awards if it deems necessary to address potential issues. Gildan adopted a clawback policy thus providing the Committee with the ability to recapture incentive-based compensation that was paid based on financial results that are subsequently restated due to fraud or misconduct, which is the norm in the market.
Pay Philosophy and Balance
Gildan has a compensation policy anchored at the median of an industry specific peer group. Current compensation levels at Gildan are generally in line with this policy, and are re-
MANAGEMENT INFORMATION CIRCULAR 48
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
adjusted whenever necessary. The peer group is defined based on relevant financial and non-financial selection criteria to identify companies of similar industry, size and complexity and against which Gildan competes for executive talent. Compensation programs of the NEOs and other executives at Gildan provide a good balance between fixed and variable compensation where variable at-risk compensation represents a significant portion of the overall compensation package which motivates the achievement of superior performance. Variable compensation is not excessive and fixed compensation levels are adequate to discourage excessive risk-taking behaviours. Half or most of the variable compensation is delivered through long-term incentives thus discouraging NEOs and other executives from achieving short-term unsustained performance at the expense of future sustained performance. In addition, Common Shares delivered through long-term incentives cannot be sold if minimum share ownership guidelines have not yet been achieved, further aligning the interests of NEOs and other executives with those of the shareholders. Long-term incentives for the President and Chief Executive Officer, the Executive Vice-President and Chief Financial and Administrative Officer, the President, Sales, Marketing and Distribution and the President, Manufacturing are also delivered 100% in PSUs and are therefore 100% linked to performance objectives further motivating those individuals that have a significant impact on the Company in achieving superior performance. Performance under incentive plans is measured based on the achievement of multiple financial and strategic objectives minimizing corporate-wide risks. The Committee also considers that the severance and change of control arrangements do not represent a significant risk that is likely to have a material adverse effect on Gildan.
During fiscal 2019, the Board amended the Executive Share Ownership Policy to extend the share ownership requirement for the President and Chief Executive Officer for one year following his retirement from the Company, further aligning and protecting the interests of the shareholders.
Pay Plan Design
Payout ranges under both the SCORES and LTIP plans are symmetrical with no minimum payout guaranteed and have sufficient downside to penalize for poor performance while having sufficient upside for outstanding performance, with a maximum payout opportunity to discourage excessive risk-taking. Plan cost is evaluated and sensitivity analyses are conducted on payout outcomes to ensure incentive plan affordability. Long-term incentive awards are made on an annual basis subject to three-year vesting schedules creating overlapping performance cycles that provide a hedge against excessive risk-taking while also encouraging retention. Stock ownership guidelines with a sufficient minimum requirement are in place further aligning the interests of executives with those of the shareholders on the long-term and discouraging excessive risk-taking for quick but unsustainable share price
appreciation. An anti-hedging policy is in place to mitigate the downside risk associated with share-based awards.
Performance Metrics
A rigorous process is undertaken when setting performance targets and ranges. Such process considers Gildan’s strategic plan and internal budgets with back-testing analyses conducted accordingly. The SCORES and LTIP plans incorporate objectives that provide a balanced mix of top and bottom line metrics. In addition, individual strategic objectives under the SCORES plan also provide line-of-sight to participants on their performance objectives.
Operational Oversight
Compensation scheme and pay programs, including incentive plan outcomes are holistically assessed every year to measure compensation-related risks and make changes as necessary. Actual compensation paid is assessed every year by the Committee with clear oversight rules and considerations are made to evaluate payout outcomes in relation to risk taken, overall business performance and individual performance.
Clawback Policy
Gildan adopted a Clawback Policy, which is reviewed from time to time, to ensure the Company is able to take direct action against any executive officer who receives incentive-based compensation that was paid based on financial results that are subsequently restated due to fraud or misconduct. Accordingly, in the event that the Company is required to prepare an accounting restatement due to material non-compliance with financial reporting requirements where the non-compliance results from misconduct, the Board may, in its discretion, require each executive officer who received cash-based or equity-based incentive compensation during the 36-month period immediately preceding the date on which the Company is notified that it is required to prepare such accounting restatement to repay and/or forfeit the amount by which such person’s cash-based or equity-based incentive compensation for the relevant period exceeded the lower payment that would have been made based on the restated financial results. The Board has discretion to cancel awards, withhold payments or take such other actions as it deems appropriate to recoup all recoverable amounts from the NEOs and other executive officers.
During fiscal 2019, the Compensation and Human Resources Committee engaged WTW to conduct a benchmark of prevalent practices with regards to clawback provisions. Based on the results of the benchmarking, the Clawback Policy was amended to extend the time period covered by the Policy from 24 to 36 months.
MANAGEMENT INFORMATION CIRCULAR 49
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
Named Executive Officers’ Compensation
Summary Compensation Table
The Summary Compensation Table set forth below shows compensation information for the Named Executive Officers for services rendered in all capacities during the fiscal years 2019 (ended December 29, 2019), 2018 (ended December 30, 2018) and 2017 (ended December 31, 2017). All amounts are presented in U.S. dollars and any applicable amounts in other currencies have been converted to U.S. dollars.
For compensation related to previous years, please refer to the Company’s management information circulars filed with Canadian securities commissions and available at www.sedar.com or filed with the U.S. Securities and Exchange Commission and available at www.sec.gov.
|
| | | | | | | | | | | | | | | | | | | | | | | |
| | | | | Non-Equity Incentive Plan Compensation | | | |
Name and Principal Position | Year | Salary(1) | Share-Based Awards(2) | Option-Based Awards(3) | Annual Incentive Plans | Long-Term Incentive Plans | Pension Value(4) | All Other Compensation(5) | Total Compensation |
| | ($) | ($) | ($) | ($) | ($) | ($) | ($) | ($) |
Glenn J. Chamandy President and CEO | 2019 | 1,200,000 |
| | 5,399,970 |
| | — |
| | 360,000 |
| | N/A | 60,958 |
| | 113,976 |
| (6) | 7,134,904 |
| |
2018 | 1,200,000 |
| | 4,799,990 |
| | — |
| | 1,800,000 |
| | N/A | 56,330 |
| | 111,586 |
| | 7,967,906 |
| |
2017 | 1,100,000 |
| | 2,399,984 |
| | 2,399,995 |
| | 2,095,500 |
| | N/A | 57,524 |
| | 114,296 |
| | 8,167,299 |
| |
Rhodri J. Harries Executive Vice-President, CFO and CAO | 2019 | 666,538 |
| | 1,249,971 |
| | — |
| | 99,981 |
| | N/A | 33,850 |
| | — |
| | 2,050,340 |
| |
2018 | 616,731 |
| | 1,149,986 |
| | — |
| | 462,548 |
| | N/A | 28,326 |
| | 706,287 |
| | 2,963,878 |
|
2017 | 575,000 |
| | 574,976 |
| | 574,997 |
| | 547,688 |
| | N/A | 30,058 |
| | 766,380 |
| | 3,069,099 |
|
Michael R. Hoffman President, Sales, Marketing and Distribution | 2019 | 620,833 |
| | 1,199,982 |
| | — |
| | 93,125 |
| | N/A | 53,229 |
| | 350,044 |
| (8) | 2,317,213 |
| |
2018 | 591,667 |
| | 2,299,956 |
| (10) | — |
| | 443,750 |
| | N/A | 55,777 |
| | 365,535 |
| | 3,756,685 |
| |
2017 | 550,000 |
| | 549,992 |
| | 549,995 |
| | 523,875 |
| | N/A | 44,662 |
| | 376,451 |
| | 2,594,975 |
| |
Benito A. Masi President, Manufacturing | 2019 | 595,833 |
| | 1,149,993 |
| | — |
| | 89,375 |
| | N/A | 30,231 |
| (7) | 231,803 |
| (9) | 2,097,235 |
| |
2018 | 570,833 |
| | 1,099,989 |
| | — |
| | 428,125 |
| | N/A | 27,131 |
| (7) | 222,351 |
| | 2,348,429 |
| |
2017 | 550,000 |
| | 549,992 |
| | 549,995 |
| | 523,875 |
| | N/A | 28,453 |
| (7) | 170,144 |
| | 2,372,459 |
| |
Chuck J. Ward Senior Vice-President, Yarn Spinning | 2019 | 370,769 |
| | 174,980 |
| | — |
| | 51,908 |
| | N/A | 26,160 |
| | — |
| | 623,817 |
| |
2018 | 345,454 |
| | 128,980 |
| | — |
| | 143,018 |
| | N/A | 26,559 |
| | — |
| | 644,011 |
| |
2017 | 321,069 |
| | 129,001 |
| | — |
| | 145,342 |
| | N/A | 22,497 |
| | — |
| | 617,909 |
| |
| |
(1) | The amounts represent the earned salary received by each NEO in the applicable fiscal year. The annualized base salary may differ due to the timing of salary increases during the year. The annualized base salary for the most recently completed fiscal year is presented in the section entitled “Base Salary”. |
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(2) | The number of PSUs (or the number of time-based RSUs and PSUs in the case of Mr. Ward) granted is determined by dividing the target award by the value of the closing price of the Common Shares on the NYSE on the last trading day before the grants, which was $35.08 for the grant of February 22, 2019, $29.76 for the grant of February 26, 2018 and $28.95 for the grant of November 6, 2017. The value of the award is determined by multiplying the number of PSUs (or the number of time-based RSUs and PSUs in the case of Mr. Ward) awarded by the closing price of the Common Shares on the NYSE. |
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(3) | As described in the section entitled “Long-Term incentives”, effective 2018, the Company no longer awards Options as part of the annual grants under the LTIP. For the grants of November 6, 2017, the Option-based award value is calculated by multiplying the number of Options granted by the higher of the closing price of the Common Shares on either the TSX or the NYSE on the last trading day preceding the grant date, converted to U.S. dollars using the Bank of Canada closing rate on the last trading day before the grant, which was $29.01 and by the Black-Scholes factor of 21.0%. For the determination of the number of Options awarded in fiscal year 2017, please refer to the footnotes of the Summary Compensation Tables of the Company’s 2017 management information circular. The assumptions used to calculate the grant date fair value of Option-based awards differ from those used to calculate their accounting fair value, but are consistent with the assumptions used for compensation benchmarking purposes, in order to ensure that Gildan’s LTIP awards are market-competitive. The Black-Scholes factor is calculated based on the following assumptions: |
|
| | | | | | |
Grant Date | Black-Scholes Factor | Term | Expected Life | Risk-Free Rate | Volatility (3 year, daily, capped at 50%) | Dividend Yield |
November 6, 2017 | 21.0% | 7 years | 5 years | 1.99% | 23.8% | 1.30% |
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(4) | “Pension Value” only includes employer contributions. |
| |
(5) | “All Other Compensation” represents perquisites and other personal benefits which in the aggregate amount to $50,000 or more, or are equivalent to 10% or more of a Named Executive Officer’s total salary for the applicable fiscal year. The type and amount of each perquisite, the value of which exceeds 25% of the total value of perquisites, is separately disclosed for each Named Executive Officer when applicable. |
| |
(6) | This amount includes C$83,029 for a critical illness policy for fiscal 2019. |
| |
(7) | Amounts for Benito A. Masi's SERP account are recorded in Canadian dollars on a monthly basis using the monthly average rate of the Bank of Canada and converted to U.S. dollars using the Bank of Canada rate on December 27, 2019, the last trading day of fiscal 2019, of 1.3078. |
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(8) | This amount includes $93,125 for an expatriate international allowance and $102,395 for a compensation of supplemental taxes incurred in consideration of Mr. Hoffman's expatriation to Barbados. |
| |
(9) | This amount includes $148,750 for an expatriate international allowance. |
| |
(10) | This amount includes a one-time grant of 19,933 Non-Treasury RSUs and a one-time grant of 19,933 Treasury RSUs. The grant date fair value of the Non-Treasury RSU award is $599,983, based on the May 3, 2018 closing price of the Common Shares on the NYSE of $30.10. This award cliff-vests at the end of a 24 months period contingent upon meeting performance criteria pertaining to the successful integration of the businesses. The grant date fair value of the Treasury RSU award is $599,983, based on May 3, 2018 closing price of the Common Shares on the NYSE of $30.10. This award is time-based and cliff-vests at the end of five (5) years. See the section entitled “Special One-Time Equity Award” in the Company’s management information circular for fiscal 2018. |
MANAGEMENT INFORMATION CIRCULAR 50
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
To demonstrate the link between NEO compensation and Company performance, the following table shows the total cost of compensation to the NEOs as a percentage of the Company’s net income after tax and as a percentage of the equity market capitalization for fiscal 2019 and 2018:
|
| | | | | | |
Fiscal Year | Total Cost of Compensation to Named Executive Officers(1) | Total Cost of Compensation to Named Executive Officers/ Total Net Earnings | Total Cost of Compensation to Named Executive Officers/ Total Equity Market Capitalization |
| ($) | (%) | (%) |
2019 | | 14,323,169 | 5.5 | 0.2 |
2018 | | 19,254,211 | 5.5 | 0.3 |
| |
(1) | The “Total Cost of Compensation to Named Executive Officers” represents the total compensation cost for the applicable Named Executive Officers recognized in the Company’s net earnings for fiscal 2019 and fiscal 2018 in accordance with International Financial Reporting Standards. The amounts recognized in net earnings for Named Executive Officer compensation other than share-based awards consist of the sum of the amounts under the columns “Salary”, “Non-Equity Incentive Plan Compensation”, “Pension Value” and “All Other Compensation”. The amounts recognized in net earnings for Named Executive Officer share-based compensation are based on the recognition of the total compensation cost of share-based awards over their vesting periods, in accordance with the Company’s accounting policy for share-based payments as disclosed in note 3 to the Company’s consolidated financial statements for the fiscal year ended December 29, 2019. |
Short-Term Incentive Plan Awards
Non-Equity Incentive (SCORES) Award for Fiscal 2019
In fiscal 2019, actual payouts as a percentage of base salary, and actual awards under SCORES were as follows:
|
| | | | | |
Name | Target Payout as a Percentage of Salary | Payout Range as a Percentage of Salary (Up to Two Times Target) | Actual Payout as a Percentage of Salary | Actual Award (1) |
Glenn J. Chamandy | 150% | 0-300% | 30% | $360,000 | |
Rhodri J. Harries | 75% | 0-150% | 15% | $99,981 | |
Michael R. Hoffman | 75% | 0-150% | 15% | $93,125 | |
Benito A. Masi | 75% | 0-150% | 15% | $89,375 | |
Chuck J. Ward | 40% | 0-80% | 14% | $51,908 | |
| |
(1) | For the purposes of SCORES, Revenue is defined as net sales, and adjusted EPS is calculated as Adjusted Net Earnings, divided by the diluted weighted average number of Common Shares outstanding. |
For the portion of the award that is tied to financial metrics, the Company’s fiscal 2019 revenue, at $2,824 million, and its adjusted EPS, at $1.65, excluding the benefit of share repurchases, fell below their respective threshold values. Consequently, this component of the incentive program to Named Executive Officers for fiscal 2019 did not generate a payout.
For the portion of the award that is tied to individual strategic objectives, Messrs. Chamandy, Harries, Hoffman and Masi all achieved 100%. In the case of Mr. Ward, he achieved 100% of his individual objectives.
Based on the results described above, the short-term incentive payout to Named Executive Officers for fiscal 2019 was 20% of the target payout for Messrs. Chamandy, Harries, Hoffman and Masi and 35% of target payout for Mr. Ward, which resulted in the actual payouts as indicated in the table above.
MANAGEMENT INFORMATION CIRCULAR 51
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| |
| COMPENSATION DISCUSSION AND ANALYSIS |
Long-Term Incentive Plan Awards
Share-Based and Option-Based Awards in 2019
The following table presents the total value of annual awards granted and still outstanding to NEOs under the LTIP in fiscal 2019:
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| | | | | | | | | | | | | | | | |
Name | Grant Date | Base Salary at Grant Date | Target Awards (% of Base Salary) | Mix of PSUs and Time-Based RSUs (% of Base Salary) | Value of PSUs and Time-Based RSUs Granted(1) | Total Value |
PSUs | Time-Based RSUs | PSUs(2) | Time-Based RSUs |
Glenn J. Chamandy | Feb 22, 2019 | $1,200,000 | | 450% | 450 | % | | 0 | % | | $5,399,970 | | $0 | | $5,399,970 | |
Rhodri J. Harries | Feb 22, 2019 | $625,000 | | 200% | 200 | % | | 0 | % | | $1,249,971 | | $0 | | $1,249,971 | |
Michael R. Hoffman | Feb 22, 2019 | $600,000 | | 200% | 200 | % | | 0 | % | | $1,199,982 | | $0 | | $1,199,982 | |
Benito A. Masi | Feb 22, 2019 | $575,000 | | 200% | 200 | % | | 0 | % | | $1,149,993 | | $0 | | $1,149,993 | |
Chuck J. Ward | Feb 22, 2019 | $350,000 | | 50% | 25 | % | | 25 | % | | $87,490 | | $87,490 | | $174,980 | |
| |
(1) | For the calculation methodology, please refer to footnote 2 in the Summary Compensation Table. |
| |
(2) | PSUs have the potential to vest at a maximum of 200% of the actual number of PSUs held at the vesting date. |
During fiscal 2019, an aggregate of 499,414 Non-Treasury RSUs were granted to executive officers and key employees under the LTIP, representing, in the aggregate, 0.27% of the issued and outstanding Common Shares as at December 29, 2019.
Value Vested or Earned During the Year
The following table shows the value of incentive plan awards that vested or were earned for each Named Executive Officer during the fiscal year ended December 29, 2019:
|
| | | | | | | | | |
Name | Option-Based Awards - Value Vested During the Year(1) | Share-Based Awards - Value Vested During the Year(2) | Non-Equity Incentive Plan Compensation - Value Earned During the Year (SCORES) |
| ($) | ($) | ($) |
Glenn J. Chamandy | 683,460 |
| | 3,280,320 |
| | 360,000 |
| |
Rhodri J. Harries | 45,485 |
| | 966,011 |
| | 99,981 |
| |
Michael R. Hoffman | 162,516 |
| | 710,711 |
| | 93,125 |
| |
Benito A. Masi | 162,516 |
| | 710,711 |
| | 89,375 |
| |
Chuck J. Ward | — |
| | 143,408 |
| | 51,908 |
| |
| |
(1) | “Option-Based Awards Value Vested During the Year” represents the aggregate dollar value that would have been realized if the Options had been exercised on the vesting date (or the most recent preceding trading day where such vesting date is a non-trading day), based on the difference between the exercise price and the closing price of the Common Shares on the NYSE for the 2017 awards and on the TSX for the previous award years, as applicable. The vesting of a tranche may occur on different dates in consideration of the original grant date of each award. Accordingly, for the October 6, 2019 vesting, the closing price of the Common Shares on the TSX was C$46.64. For the November 6, 2019 vesting, the closing price of the Common Shares on the NYSE was US$26.83. For the November 7, 2019 vesting, the closing price of the Common Shares on the TSX was C$35.21. For the November 16, 2019 vesting, the closing price of the Common Shares on the TSX was C$35.83. The aggregate value was converted to U.S. dollars using the Bank of Canada rate on December 27, 2019, the last trading day of fiscal 2019, of 1.3078. |
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(2) | “Share-Based Awards Value Vested During the Year” represents the time-based RSUs and PSUs granted on November 7, 2016 as part of the fiscal 2016 annual LTIP awards which vested at 180% for Messrs. Chamandy, Harries, Hoffman and Masi, and at 100% for Mr. Ward. The value is calculated by multiplying the number of time-based RSUs and PSUs held by the Named Executive Officer at the vesting date, by the closing price of the Common Shares on the TSX on the vesting date, which was C$35.38 on November 6, 2019. The aggregate value was converted to U.S. dollars using the Bank of Canada rate on December 27, 2019, the last trading day of fiscal 2019, of 1.3078. |
Options Exercised During the Year
During fiscal 2019, NEOs exercised the following Options:
|
| | | | | | | | | |
Name | Number of Options Exercised | Option Exercise Price | Gain Realized(1) |
| (#) | (C$) | ($) |
Glenn J. Chamandy | 146,580 |
| | 24.22 |
| | 2,571,494 |
| |
128,277 |
| | 30.46 |
| | 1,617,025 |
| |
91,813 |
| | 33.01 |
| | 1,251,105 |
| |
Michael R. Hoffman | 35,504 |
| | 15.59 |
| | 836,939 |
| |
Benito A. Masi | 36,110 |
| | 15.59 |
| | 550,618 |
| |
| |
(1) | The gain realized is calculated based on the difference between the market value of the Common Shares on the TSX upon exercise and the exercise price of the Options, multiplied by the number of exercised Options, converted to U.S. dollars based on the Bank of Canada exchange rate on December 27, 2019, the last trading day of fiscal 2019, of 1.3078. |
MANAGEMENT INFORMATION CIRCULAR 52
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| COMPENSATION DISCUSSION AND ANALYSIS |
Outstanding Option-Based Awards and Share-Based Awards
The following table shows all Option-based and Common Share-based awards outstanding to NEOs as at December 29, 2019, the last day of fiscal 2019:
|
| | | | | | | | | | | | | | |
Name | Option-Based Awards | Share-Based Awards |
Issuance Date | Number of Securities Underlying Unexercised Options(1) | Option Exercise Price | Option Expiration Date | Value of Unexercised In-the-Money Options(2) | Issuance Date | Number of Shares or Units of Shares That Have Not Vested(1) (3) | Market or Payout Value of Share-Based Awards That Have Not Vested(4) | Market or Payout Value of Vested Share-Based Awards not Paid Out or Distributed |
Glenn J. Chamandy | Nov 6, 2017 | 393,952 |
| | US$29.01 | Nov 5, 2024 | $212,734 | Feb 25, 2019 | 156,334 |
| | $4,619,670 | | |
Nov 7, 2016 | 275,439 |
| | C$33.01 | Nov 6, 2023 | $1,189,961 | Feb 26, 2018 | 166,289 |
| | $4,913,840 | | |
Nov 16, 2015 | 295,920 |
| | C$38.01 | Nov 15, 2022 | $147,078 | Nov 6, 2017 | 85,719 |
| | $2,532,996 | | |
Oct 6, 2014 | 42,759 |
| | C$30.46 | Oct 5, 2021 | $268,102 | | | | | | |
Rhodri J. Harries | Nov 6, 2017 | 94,384 |
| | US$29.01 | Nov 5, 2024 | $50,967 | Feb 25, 2019 | 36,187 |
| | $1,069,326 | | |
Nov 7, 2016 | 108,155 |
| | C$33.01 | Nov 6, 2023 | $467,255 | Feb 26, 2018 | 39,839 |
| | $1,177,242 | | |
Nov 16, 2015 | 87,148 |
| | C$38.01 | Nov 15, 2022 | $43,314 | Nov 6, 2017 | 20,536 |
| | $606,839 | | |
Aug 17, 2015 | 282,737 |
| (5) | C$42.27 | Aug 16, 2025 | $— | Aug 17, 2015 | 65,476 |
| (6) | $1,935,542 | | |
Michael R. Hoffman | Nov 6, 2017 | 90,280 |
| | US$29.01 | Nov 5, 2024 | $48,751 | Feb 25, 2019 | 34,740 |
| | $1,026,567 | | |
Nov 7, 2016 | 79,571 |
| | C$33.01 | Nov 6, 2023 | $343,765 | May 4, 2018 | 20,471 |
| (7) | $604,918 | | |
Nov 16, 2015 | 64,116 |
| | C$38.01 | Nov 15, 2022 | $31,867 | May 4, 2018 | 20,471 |
| (8) | $604,918 | | |
Oct 6, 2014 | 41,722 |
| | C$30.46 | Oct 5, 2021 | $261,600 | Feb 26, 2018 | 38,107 |
| | $1,126,062 | | |
Sep 30, 2013 | 43,628 |
| | C$24.22 | Sep 29, 2020 | $481,883 | Nov 6, 2017 | 19,643 |
| | $580,451 | | |
Benito Masi | Nov 6, 2017 | 90,280 |
| | US$29.01 | Nov 5, 2024 | $48,751 | Feb 25, 2019 | 33,293 |
| | $983,808 | | |
Nov 7, 2016 | 79,571 |
| | C$33.01 | Nov 6, 2023 | $343,765 | Feb 26, 2018 | 38,107 |
| | $1,126,062 | | |
Nov 16, 2015 | 64,116 |
| | C$38.01 | Nov 15, 2022 | $31,867 | Nov 6, 2017 | 19,643 |
| | $580,451 | | |
Oct 6, 2014 | 41,722 |
| | C$30.46 | Oct 5, 2021 | $261,600 | | | | | | |
Sep 30, 2013 | 43,628 |
| | C$24.22 | Sep 29, 2020 | $481,883 | | | | | | |
Chuck J. Ward | | | | | | | Feb 25, 2019 | 5,064 |
| | $149,641 | | |
| | | | | | Feb 26, 2018 | 4,468 |
| | $132,029 | | |
| | | | | | Nov 6, 2017 | 4,606 |
| | $136,107 | | |
| |
(1) | The “Number of Securities Underlying Unexercised Options” and the “Number of Shares or Units of Shares That Have Not Vested” (Treasury RSUs, time-based RSUs, PSUs and RSU Dividends) represent all awards outstanding at fiscal year-end, including awards granted before the most recently completed fiscal year. The number of PSUs shown is at target (100% vesting). |
| |
(2) | “Value of Unexercised In-the-Money Options” at fiscal year-end is calculated based on the difference between the closing price of the Common Shares on the NYSE or the TSX, as applicable, on December 27, 2019, the last trading day prior to the fiscal year-end, of US$29.55 and C$38.66 respectively, and the exercise price of the Options, multiplied by the number of unexercised Options, expressed in U.S. dollars. The aggregate value was converted to U.S. dollars using the Bank of Canada rate on December 27, 2019, the last trading day of fiscal 2019, of 1.3078. |
| |
(3) | “Number of Shares or Units of Shares that Have Not Vested” includes all grants of RSU Dividends. During fiscal 2019, Glenn J. Chamandy was awarded 2,401, 2,554 and 1,317 RSU Dividends in respect of his awards granted on February 25, 2019, February 26, 2018 and November 6, 2017 respectively. During fiscal 2019, Rhodri J. Harries was awarded 555, 612, 316 and 1,012 RSU Dividends in respect of his awards granted on February 25, 2019, February 26, 2018, November 6, 2017 and August 17, 2015, respectively. During fiscal 2019, Michael R. Hoffman was awarded 533, 314, 314, 585 and 301 RSU Dividends in respect of his awards granted on February 25, 2019, May 4, 2018 (Treasury grant), on May 4, 2018 (Non-Treasury grant), February 26, 2018 and November 6, 2017 respectively. During fiscal 2019, Benito A. Masi was awarded 511, 585 and 301 RSU Dividends in respect of his awards granted on February 25, 2019, February 26, 2018 and November 6, 2017 respectively. During fiscal 2019, Chuck J. Ward was awarded 76, 70 and 70 RSU Dividends in respect of his awards granted on February 25, 2019, February 26, 2018 and November 6, 2017, respectively. |
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(4) | “Market or Payout Value of Share-Based Awards That Have Not Vested”, expressed in U.S. dollars, is determined at target (100%) by multiplying the number of RSUs (Treasury RSUs, time-based RSUs, PSUs and RSU Dividends) held at fiscal year-end, by the closing price of the Common Shares on the NYSE or the TSX, as applicable, on December 27, 2019, the last trading day prior to the fiscal year-end of US$29.55 and C$38.66 respectively. At maximum vesting, the PSUs (and inclusive of time-based RSUs in the case of Mr. Ward) granted on February 25, 2019 to Messrs. Chamandy, Harries, Masi, Hoffman and Ward would have payout values of $9,239,340, $2,138,652, $2,053,134, $1,967,616 and $224,462 respectively. At maximum vesting, the PSUs (and inclusive of time-based RSUs in the case of Mr. Ward) granted on February 26, 2018 to Messrs. Chamandy, Harries, Masi, Hoffman and Ward would have payout values of $9,827,680, $2,354,484, $2,252,124, $2,252,124 and $198,044 respectively. At maximum vesting, the PSUs (and inclusive of time-based RSUs in the case of Mr. Ward) granted on November 6, 2017 to Messrs. Chamandy, Harries, Masi, Hoffman and Ward would have payout values of $5,065,992, $1,213,678, $1,160,902, $1,160,902 and $204,161, respectively. |
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(5) | This is the one-time award of Options described in the Summary Compensation Table. |
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(6) | This is the one-time award of Treasury RSUs described in the Summary Compensation Table. The original award of Treasury RSUs was 61,919. Between the grant date and December 29, 2019, 3,827 RSU Dividends have been granted in respect of this award. |
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(7) | This is the one-time award of Treasury RSUs described in the Summary Compensation Table. The original award of Treasury RSUs was 19,933. Between the grant date and December 29, 2019, 538 RSU Dividends have been granted in respect of this award. |
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(8) | This is the one-time award of Non-Treasury RSUs described in the Summary Compensation Table. The original award of Non-Treasury RSUs was 19,933. Between the grant date and December 29, 2019, 538 RSU Dividends have been granted in respect of this award. |
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| COMPENSATION DISCUSSION AND ANALYSIS |
Termination of Employment and Change of Control
The Company has entered into employment agreements (the “Employment Agreements”) and change of control agreements (the “Change of Control Agreements”) with Messrs. Chamandy, Harries, Hoffman and Masi to provide them with certainty as to their employment conditions and benefits, including in the event of termination without cause and a change of control. The Company has also entered into an employment agreement with Mr. Ward at the time he joined the Company as part of the integration of GoldToe Moretz Holdings Corp.
Employment Agreements
The Employment Agreements provide that the Company will pay the executive a base salary, the level of which will be reviewed annually in accordance with the Company’s policies.
The Employment Agreements have an indefinite term. Nonetheless, the Company may terminate the employment of the executive upon death, disability, breach of the Employment Agreement or for cause without making any severance payments. In addition, the executive may terminate his employment at any time upon at least six months’ written notice in the case of Mr. Chamandy and upon at least two months’ written notice in the case of Messrs. Harries, Hoffman and Masi.
Each Employment Agreement provides that if the Company terminates the employment of the executive for any reason other than those stated above or takes any action which could be construed as constructive dismissal, then the executive is entitled to the following amounts, subject to applicable withholdings:
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• | An amount equal to 36 months’ base salary in the case of Mr. Chamandy and 24 months’ base salary in the case of Messrs. Harries, Hoffman and Masi (in each case the “Termination Period”), paid out, at the executive’s option, either as a one-time payment or as monthly installments covering the applicable Termination Period. In the case of Mr. Ward, a lump-sum amount of $390,000 payable in 18 equal monthly installments. |
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• | In the case of Messrs. Chamandy, Harries, Hoffman and Masi, an amount equal to the target bonus established under the annual incentive plan in effect at the time of termination for the duration of the applicable Termination Period. |
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• | Any unpaid earned and/or accrued bonus. |
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• | In the case of Messrs. Chamandy, Harries, Hoffman and Masi, continuation of group insurance benefits and executive medical benefits (except short-term and long-term disability) for the applicable Termination Period, |
ceasing upon new employment, if earlier. In the case of Mr. Ward, the entitlement to continued medical benefits (except short-term and long-term disability) for a period of 18 months.
The right to exercise all vested Options within 180 days following termination of employment in the case of Mr. Chamandy and within 90 days following termination of employment in the case of Messrs. Harries, Hoffman and Masi. Mr. Chamandy also has the right to exercise all Options that subsequently vest within such 180-day period.
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• | For Messrs. Chamandy, Harries, Hoffman and Masi, the right to redeem all PSUs on a pro-rated basis, subject to the attainment of the applicable performance objectives determined at the date of termination for annual awards granted prior to fiscal 2018 and deemed to be at target for annual awards granted as of and from fiscal 2018. All other RSU awards, including all awards for Mr. Ward, vest in accordance with the terms of the LTIP and their corresponding award agreements and, in the case of Mr. Harries, the right to redeem entirely the time-based portion of his one-time Treasury RSU award. Mr. Chamandy also has the right to receive all RSUs which vest within 180 days following the termination date. |
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• | The payment of any earned but unused vacation days and any amounts due under the executive’s business expense and personal spending accounts, as authorized. |
Furthermore, the Employment Agreements provide that each Named Executive Officer may not, directly or indirectly, (i) solicit any of the Company’s customers for the purpose or intent of selling them any products which are similar or otherwise competing with the Company’s products or (ii) induce, entice or otherwise attempt to directly or indirectly hire or engage any of the Company’s employees, for a period of time following such executive’s termination of employment with the Company, which is 36 months in the case of Mr. Chamandy, 18 months in the case of Messrs. Harries, Hoffman and Masi, and 6 months in the case of Mr. Ward.
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| COMPENSATION DISCUSSION AND ANALYSIS |
Change of Control Agreements
Pursuant to the Change of Control Agreements with Messrs. Chamandy, Harries, Hoffman and Masi, in the event of a potential change of control (as defined in the Change of Control Agreements), the executive agrees to remain employed by the Company until the earliest of:
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• | 365 days from the date of the potential change of control; |
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• | His termination of employment by death or disability or, in the case of Messrs. Harries, Hoffman and Masi, by death, disability or for cause; or |
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• | His termination of employment by the Company without cause or by the executive with good reason. |
The Change of Control Agreements also provide that if a change of control occurs and the Company terminates the employment of the executive without cause, or a change of control occurs and the executive terminates his employment for good reason, during a period of 24 months commencing on the date the change of control occurs, then the executive will be entitled to the following amounts, subject to applicable withholdings:
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• | An amount equal to the executive’s full base salary through the date of termination. |
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• | An amount equal to 36 months’ base salary in the case of Mr. Chamandy and 24 months’ base salary in the case of Messrs. Harries, Hoffman and Masi (in each case the “Severance Period”). |
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• | A one‑time payment in lieu of the participation in the annual incentive plan, calculated at target for the applicable Severance Period. |
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• | Any unpaid earned and/or accrued bonus. |
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• | All outstanding Options will be deemed to have vested at the date of termination of the executive’s employment and will be exercisable for a period of 12 months |
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• | All outstanding RSUs will be deemed to have vested at the date of termination of the executive’s employment and the applicable performance results will be based on actual performance between the date of grant and the date of change of control. |
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• | Continuation of the same level of insurance benefits for the applicable Severance Period, ceasing upon new employment, if earlier. |
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• | Any earned but unused vacation days. |
Notwithstanding the foregoing, in the case of Mr. Chamandy, if he resigns at the earliest one year following the change of control but at the latest two years following the change of
control, then he will be entitled to all of the benefits listed above.
During fiscal 2019, the Committee mandated WTW to conduct an analysis of prevalent market practices with regards to the change of control provisions in long term incentive plans, including the performance vesting provisions for PSUs. Following this analysis, and based on the recommendations provided by WTW, the Change of Control Agreements were modified to extend the right to exercise options to 12 months and to specify that the vesting of outstanding PSUs will be based on actual performance, as indicated above.
Death and Disability
In the case of death or permanent disability, all outstanding Options and RSUs will vest in full and may be exercised by the NEO or his estate, as the case may be, for a period of twelve months.
In addition, the payout for the performance portion of outstanding RSUs (including PSUs) will be deemed to be at target at the time of death or termination due to disability, with the exception of RSUs awarded prior to 2018 for Messrs. Chamandy, Harries, Hoffman and Masi, which will continue to be subject to the attainment of the applicable performance objectives.
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| COMPENSATION DISCUSSION AND ANALYSIS |
The following table shows the estimated incremental payments triggered pursuant to the termination of employment of a Named Executive Officer in accordance with the termination provisions described above:
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Named Executive Officer | Termination Without Cause (1) | Change of Control (1) (2) | Death (1) (2) | Disability (1) (2) |
Glenn J. Chamandy | $15,325,668 | | $22,287,446 | | $13,056,133 | | $13,056,133 | |
Rhodri J. Harries | $5,654,052 | (3 | ) | $7,463,334 | (4 | ) | $5,071,633 | (4 | ) | $5,071,633 | (4 | ) |
Michael R. Hoffman | $4,374,788 | (5 | ) | $6,265,488 | (6 | ) | $4,022,620 | (6 | ) | $4,022,620 | (6 | ) |
Benito A. Masi | $3,431,941 | | $4,926,749 | | $2,770,122 | | $2,770,122 | |
Chuck J. Ward | $641,197 | | $641,197 | | $448,789 | | $448,789 | |
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(1) | The termination values are calculated based on the following assumptions: the triggering event took place on December 29, 2019, the last day of fiscal 2019; share/option-based award values are calculated based on the closing price on the TSX on December 27, 2019, the last trading day of fiscal 2019 of C$38.66 and on the closing price on the NYSE on December 27, 2019 of $29.55, as applicable; for fiscal 2019, values of earned/unused vacation, earned bonus, vested Options, vested and undelivered RSUs and owed expenses are not included as they are not considered to be “incremental” payments further to termination; RSUs values are calculated based on the assumption that the redemption occurs on December 27, 2019; PSUs are calculated as if vesting occurred at 100%. However, depending on attainment level of performance objectives, such PSUs have the possibility to vest in a range of 0-200%. All Canadian dollar amounts were converted to U.S. dollars using the Bank of Canada rate on December 27, 2019, the last trading day of fiscal 2019, of 1.3078. |
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(2) | Unvested Options are calculated based on the assumption that exercise occurs on December 27, 2019, regardless of the number of days allowed to exercise them. |
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(3) | $1,813,577 of the termination value represents the special one-time grant of Treasury RSUs, which are scheduled to vest in August 2020. See the Summary Compensation Table. |
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(4) | $1,813,577 of the termination value represents the value of the special one-time grant of Options and Treasury RSUs, which are scheduled to vest in August 2020. See the Summary Compensation Table. |
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(5) | $333,672 of the termination value represents the one-time grant of Non-Treasury RSUs, which are scheduled to vest in May 2020. See the Summary Compensation Table. |
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(6) | $1,209,836 of the termination value represents the one-time grant of Non-Treasury RSUs, which are scheduled to vest in May 2020 and the one-time grant of Treasury RSUs, which are scheduled to vest in May 2023. See the Summary Compensation Table. |
Summary
The Compensation and Human Resources Committee is satisfied that the Company’s current executive officer compensation policies, programs and levels of compensation as disclosed in the section entitled “Compensation Discussion and Analysis” of this Circular are aligned with the Company’s performance and reflect competitive market practices. Members of the Compensation and Human Resources Committee will be available to answer questions relating to the Company’s executive compensation matters at the Meeting.
Submitted by the Compensation and Human Resources Committee on March 4, 2020.
Shirley E. Cunningham, Chair
William D. Anderson
Russell Goodman
Charles Herington
Luc Jobin
Craig A. Leavitt
Anne Martin-Vachon
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| STATEMENT OF CORPORATE GOVERNANCE PRACTICES |
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
We consider strong and transparent corporate governance practices to be an important factor in the overall success of the Company and we are committed to adopting and adhering to the highest standards in corporate governance. Our Corporate Governance Guidelines, which are available on our website at www.gildancorp.com, reflect this commitment and we revise these guidelines on an ongoing basis in order to respond to regulatory changes and the evolution of best practices.
As a Canadian reporting issuer with securities listed on the TSX and the NYSE, Gildan continuously reviews and updates its corporate governance practices in order to best comply with all applicable rules adopted by the Canadian Securities Administrators (the “CSA”) and the U.S. Securities and Exchange Commission. As a Canadian issuer, Gildan is exempt from complying with many of the NYSE Corporate Governance Standards (the “NYSE Standards”), provided that we comply with Canadian governance requirements. Except as summarized in our Annual Report on Form 40-F, which was filed with the U.S. Securities and Exchange Commission on February 21, 2020 and is available on www.sec.gov, our governance practices nevertheless comply with the NYSE Standards in all significant respects.
Gildan also complies with Multilateral Instrument 52‑110 (Audit Committees) (the “CSA Audit Committee Rules”). The
CSA Audit Committee Rules include requirements regarding audit committee composition and responsibilities, as well as reporting obligations with respect to audit related matters. Reference is made to the Section entitled “Audit Committee Disclosure” of the Annual Information Form of the Company dated February 21, 2020 available on www.sedar.com or www.sec.gov and which may be obtained free of charge, on request, from the Corporate Secretary of the Company.
Gildan also complies with Multilateral Instrument 58‑101 (Disclosure of Corporate Governance Practices) (the “CSA Disclosure Instrument”) and National Policy 58‑201 (Corporate Governance Guidelines) (the “CSA Governance Policy”). The CSA Governance Policy provides guidance on governance practices for Canadian issuers. The CSA Disclosure Instrument requires issuers to make the prescribed disclosure regarding their governance practices. We believe that Gildan’s corporate governance practices meet and exceed the requirements of the CSA Disclosure Instrument and the CSA Governance Policy, as reflected in the disclosure made hereunder.
Our Board of Directors has approved the disclosure of Gildan’s corporate governance practices described below, on the recommendation of the Corporate Governance and Social Responsibility Committee.
Code of Ethics
Introduction
The Code of Ethics reinforces Gildan’s commitment to maintaining high ethical standards in all of its operations and business practices worldwide. The Code of Ethics is applicable to all Gildan directors, officers and employees and has been developed to set forth the Company’s standards of integrity and expectation for ethical behaviour as well as to guide employees in making decisions that are consistent with Gildan’s core values and principles.
The Code of Ethics is accessible on the Company’s website at www.gildancorp.com. A paper copy is also available upon request from the Corporate Secretary of the Company.
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• | The Corporate Governance and Social Responsibility Committee is responsible for monitoring compliance with the Code of Ethics. |
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• | In 2016, the Board adopted an updated Code of Ethics and the Company launched a global online Code of Ethics training program. |
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• | In 2019, Gildan committed to launching a Company-wide compliance awareness training program. This global training will be deployed to all employees and will include |
the Code of Ethics, Code of Conduct, Anti-Harassment Policy and Anti-Corruption Policy.
Our Core Values and Principles
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| | We Act Like Entrepreneurs At Gildan, we are determined to pursue excellence and constantly challenge the status quo. As a founding principle of Gildan’s DNA, our entrepreneurial spirit reflects our leadership’s passion to do more and continuously do better. Throughout the entire organization, we have instilled a sense of ownership and accountability to continue to drive our future growth and success. |
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| | We Operate Responsibly At Gildan, we understand that operating responsibly is critical to achieving our long-term goals. Our genuine commitment to best practices in every area of the company and to operating ethical, safe and sustainable manufacturing facilities influences every decision we make, down to the smallest detail. We are proud to be respected both for the quality of our products and how we make them. |
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| | We Believe in Our People At Gildan, we value empowerment and teamwork everywhere we operate, because we know that when we roll up our sleeves and work together, nothing is beyond our reach. The pride that we have in every product we make and every life we touch can be seen through our commitment to our employees, customers, investors and partners worldwide. |
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Our Governance and Compliance Process
The Code of Ethics addresses several matters, including conflicts of interest, integrity of corporate records, confidentiality and protection of private and corporate information, protection and use of corporate assets and opportunities, employee relations, protection of human rights, health and safety, anti-corruption laws, insider trading, anti-trust matters, limitation on environmental impact, compliance with laws and reporting of unethical or illegal behaviour.
In addition to monitoring compliance with the Code of Ethics, the Board has adopted various policies and procedures, including strict policies on anti-corruption, antitrust, insider trading, Procedures for Reporting by Employees of Complaints and Concerns Regarding Questionable Acts and the Policy for the Receipt, Retention and Treatment of Complaints Received by Gildan Activewear Inc. from Non-Employees Regarding Accounting, Internal Accounting Controls or Auditing Matters, each of which provides both employees and non-employees with a mechanism for reporting unethical or questionable acts by the Company or its directors, officers and employees.
Our processes include the following:
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• | The Code of Ethics is distributed to and signed by each of the Company’s employees when they are hired. |
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• | An annual certification process to monitor compliance with the Code of Ethics, with the results of such process reported to the Board on an annual basis. |
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• | The support of a Compliance team that reports to the Vice-President, General Counsel and Corporate Secretary, responsible for monitoring best practices in ethics and compliance and providing ongoing training initiatives Company-wide. |
The Importance of Reporting at Gildan
Gildan maintains a strong open-door environment where employees and non-employees can access a number of different resources without discomfort or fear. Speaking up about real or suspected misconduct helps the Company solve problems at the source and keeps issues from escalating or reoccurring. Anyone can report any concerns by either calling the Ethics and Compliance Hotline, using a local toll-free number or by submitting a report online. Gildan’s policy on non-retaliation is embodied in its Code of Ethics and it is Gildan’s policy to create a workplace in which people are encouraged to share their concerns about inappropriate or unlawful behaviour without fear of retaliation. For more information, refer to the Company’s Ethics & Compliance page at www.gildancorp.com.
In addition, interested parties may communicate confidentially with the Chair of the Board or with non-management directors as a group regarding any concerns by mail at the address of the Company’s head office at Tour KPMG, 600 de Maisonneuve West, Montréal, Québec, Canada, H3A 3J2, or by e-mail, care of the Corporate Secretary, at corporate.governance@gildan.com.
All complaints and compliance issues are reported to the Ethics and Fraud Compliance Committee, which will determine which issues need to be reported to the Corporate Governance and Social Responsibility Committee. The Audit Committee is also notified by the Internal Audit Department if a complaint relates to accounting, internal controls or audit matters or if fraudulent conduct is involved. In such instances, the Audit and Finance Committee determines how the case will be handled.
Independence of Directors
Majority of Directors are Independent
To better align the interests of the Board with those of Gildan’s shareholders, ten of the eleven current members of the Board are “independent” within the meaning of the CSA Disclosure Instrument and they qualify as “independent directors” as that
expression is defined in the NYSE Standards. Our independent Board members are William D. Anderson, Donald C. Berg, Maryse Bertrand, Marc Caira, Shirley E. Cunningham, Russell Goodman, Charles M. Herington, Luc Jobin, Craig A. Leavitt and Anne Martin-Vachon. The only non-independent member of our Board is Glenn J. Chamandy, Gildan’s President and Chief
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Executive Officer. The independence of directors is determined by the Board based on the results of independence questionnaires completed by each director annually, as well as other factual circumstances reviewed on an ongoing basis.
Independent Chair of the Board
The Company’s Board is led by a non-executive, independent Chair, which we believe contributes to the Board’s ability to function independently of management and provide effective oversight. Donald C. Berg has been a director of the Company since February 2015 and became the Chair of the Board in May 2019. As Chair of the Board, Mr. Berg is responsible for overseeing the Board in carrying out its mandate, which includes overseeing that the Board’s duties and responsibilities are carried out independently of management.
Interlocking Directorships
To maintain director independence and to avoid potential conflicts of interest, the Board has adopted a policy to limit interlocking directorships. Accordingly, unless otherwise
determined by the Board, no more than two directors may serve together on the board of another public company, and directors may not serve together on the boards of more than two other public companies. Russell Goodman and Maryse Bertrand both serve on the Board of Directors of Metro Inc. The Board has determined that this relationship does not impair the exercise of independent judgement by these Board members. The public company directorships of all director nominees are described under the section entitled “Election of Directors - Nominees” of this Circular.
Conflicts of Interest
In accordance with applicable law and Gildan company policy, each director is required to disclose to the Board any potential conflict of interest he or she may have in a matter before the Board or a committee thereof at the beginning of the Board or committee meeting. A director who is in a potential conflict of interest must not attend any part of the meeting during which the matter is discussed or participate in a vote on such matter.
Formal Board Mandate
The Board has adopted a formal mandate, which states that the Board is responsible for the supervision of the management of the Company’s business and affairs, with a view to its long-term interests. Although management conducts the day-to-day operations of the Company, the Board
has a duty of stewardship and regularly assesses and monitors management’s performance. The Board mandate is attached to this Circular as Schedule “A” and is also available on the Company’s website at www.gildancorp.com.
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Board of Directors Fiscal 2019 Highlights |
During fiscal 2019, the Board of Directors, in accordance with its mandate and working plan, accomplished among other things the following: |
Strategic Planning
| • Held a special meeting to review and discuss the Company’s long-term strategic plan• Received quarterly updates from the President and Chief Executive Officer on the implementation of the Company’s long-term strategic plan• Reviewed and approved the Company’s fiscal 2020 capital and operating budgets• Received a report on the Company’s enterprise risk management program, including business continuity management• Reviewed matters related to M&A activity and other business development initiatives, including the approval of strategic capacity expansion plans in Bangladesh |
Management Oversight
| • Received quarterly reports from management on the key aspects of the Company’s business and operations, including sales and operating profits, yarn-spinning and apparel manufacturing, cotton and yarn purchasing, and integration of acquisitions• Reviewed the information technology strategy, including the Company's approach to cyber security risk• Received quarterly updates on all capital investments• Received monthly updates on the Company’s financial results |
Board Committees
| • Received quarterly reports from the Audit and Finance Committee on matters discussed at its meetings and recommendations for Board approval• Received quarterly reports from the Compensation and Human Resources Committee on matters discussed at its meetings and recommendations for Board approval• Received quarterly reports from the Corporate Governance and Social Responsibility Committee on matters discussed at its meetings and recommendations for Board approval• Reviewed each of the Audit and Finance Committee’s, Compensation and Human Resources Committee’s and Corporate Governance and Social Responsibility Committee’s mandate and working plan |
Board Matters
| • Reviewed the Board’s mandate and working plan• Set Board objectives for fiscal 2019 and reviewed its performance against those objectives• Set new Board objectives for fiscal 2020 |
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Formal Position Descriptions
The Board has adopted formal position descriptions for the Chair of the Board and the Board committee chairs, as well as for the President and Chief Executive Officer.
Chair of the Board
The position description of the Chair of the Board requires that the Board is to be chaired by an independent director. the Chair’s key role is to manage the Board and ensure that the Board carries out its mandate effectively and clearly understands and respects the boundaries between Board and management responsibilities. The Board expects its Chair to provide leadership to enhance Board effectiveness, ensuring that the Board works as a cohesive group, which includes communicating with the Board on important issues in between meetings. The Board Chair regularly reviews with the Corporate Governance and Social Responsibility Committee the size and composition of the Board and its committees to promote continuity as well as efficient decision-making. The Chair of the Board also acts as a liaison between the Board and management, which involves working with the President and Chief Executive Officer and the Corporate Governance and Social Responsibility Committee to oversee the development of corporate governance principles applicable to the Company. In accordance with the Shareholder Engagement Policy, the Chair of the Board also engages with shareholders and other stakeholders to discuss governance-related matters. In collaboration with the President and Chief Executive Officer, the Board Chair sets the agenda for each Board meeting. Effective July 30, 2015, and subject to the Board term limits and retirement policy, the Chair of the Board serves for a term of five years, renewable for up to an additional five years at the discretion of the Board.
Committee Chairs
The position descriptions of each committee chair provide that each chair’s key role is to manage his or her respective committee and ensure that the committee carries out its mandate effectively. Like the Board Chair, each committee chair is expected to provide leadership to enhance the
committee’s effectiveness and must oversee the Committee’s discharge of its duties and responsibilities. Committee chairs must report regularly to the Board on the business of their committee and make recommendations as necessary or appropriate. Effective July 30, 2015, and subject to the Board term limits and retirement policy, each committee chair serves for a term of five years, renewable for up to an additional two years or longer at the discretion of the Board.
Mandate of the President and Chief Executive Officer
As is provided in the formal position description of the President and Chief Executive Officer, the Board expects the President and Chief Executive Officer and his management team to be responsible for the management of the Company’s strategic and operational agenda and for the execution of the decisions of the Board. The Board expects to be advised on a regular basis as to the results being achieved, and to be presented alternative plans and strategies for approval, in keeping with evolving business conditions. In addition to those matters which by law must be approved by the Board, the prior approval of the Board, or of a committee of the Board to which approval authority has been delegated by the Board, is required for all matters of policy and all actions proposed to be taken by the Company which are not in the ordinary course of its operations, such as all material transactions.
The Compensation and Human Resources Committee, together with the Chair of the Board and the President and Chief Executive Officer, develop each year goals and objectives that the President and Chief Executive Officer is responsible for meeting. The Compensation and Human Resources Committee and the Chair of the Board evaluate the President and Chief Executive Officer’s performance in light of such goals and objectives and establish his compensation based on this evaluation. The corporate objectives that the President and Chief Executive Officer is responsible for meeting, with the rest of management placed under his supervision, are determined by the strategic plans and the budgets as they are approved each year by the Board.
Election of Directors
The Board has adopted a majority voting policy which provides that any nominee for election as a director who receives a greater number of votes “withheld” than votes “for” will tender his or her resignation to the Board promptly following the shareholders’ meeting at which the director is elected. The Corporate Governance and Social Responsibility Committee will consider the offer of resignation and will make a recommendation to the Board on whether to accept it. The
Board will make its final decision and announce it in a press release within 90 days following the shareholders’ meeting, giving the reasons for not accepting the resignation if such is the case. The director who tendered his or her resignation will not participate in any meeting of the Board or the Corporate Governance and Social Responsibility Committee at which the resignation is considered. This policy applies only in the context of an uncontested election of directors, which is where the
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number of director nominees is the same as the number of directors to be elected and no proxy materials have been
circulated in support of one or more nominees who are not part of the candidates supported by the Board of Directors.
Committees of the Board
To assist in exercising its responsibilities, the Board has established three standing committees: the Audit and Finance Committee, the Corporate Governance and Social Responsibility Committee and the Compensation and Human Resources Committee. Each committee has a mandate that sets out its responsibilities, qualifications for membership, structure and operations. Each committee reviews and assesses the adequacy of its mandate on an annual basis and recommends changes for approval by the Board. The committee mandates are available on the Company’s website at www.gildancorp.com.
Audit and Finance Committee
The Audit and Finance Committee is responsible for overseeing the Company’s financial reporting and for monitoring risk management, internal controls, internal and external auditors, and capital allocation plans.
In its oversight of financial reporting, the Committee is responsible for reviewing, with management and the external auditors, the annual and quarterly financial statements of the Company and accompanying information, including its MD&A disclosure and earnings press releases, prior to their release, filing and distribution. The Committee is also required to review with management that adequate procedures are in place for the review of the Company’s disclosure of financial information extracted or derived from the Company’s financial statements, such as annual reports and investor presentations, and periodically assess the adequacy of those procedures. The Committee is also responsible for reviewing the financial information contained in the annual information form and other documents required to be disclosed publicly or filed with securities regulatory authorities in Canada or the United States, as well as the Company’s policy for non-GAAP financial measures, as amended from time to time. The Committee also reviews key accounting estimates and judgments made in connection with the preparation of the financial statements. In addition, the Committee must review the results of the external audit, any significant problems encountered in performing the audit, and management’s response and/or action plan related to any management letter issued by the external auditors and any significant recommendations contained therein.
In its monitoring of financial risk management and internal controls, the Audit and Finance Committee is responsible for receiving periodically management’s report assessing the adequacy and effectiveness of the Company’s disclosure controls and procedures and systems of internal control over financial reporting. The Committee also receives reports on
the status of litigation as well as key tax and regulatory compliance risks.
In its monitoring of internal auditors, the Committee is responsible for ensuring that the head of internal audit has a functional reporting relationship with the Committee, for overseeing that internal audit has access to all levels of management and for regularly monitoring the internal audit function’s performance, its responsibilities, staffing and budget.
In its monitoring of external auditors, the Committee is responsible for recommending the retention and, if appropriate, the removal of external auditors, their compensation, as well as evaluating and monitoring their qualifications, performance and independence. This includes performing annual evaluations of the performance of the external auditors, including assessing the quality of their audits. The Committee is also in charge of overseeing all relationships between the external auditors and the Company, including determining which non-audit services the external auditors are prohibited from providing, approving, or pre-approving policies defining audit and permitted non-audit services provided by the external auditors, overseeing the disclosure of all audit and permitted non-audit services provided by the external auditors, and reviewing the total amount of fees paid by the Company to the external auditors for all audit and non-audit services. The Audit and Finance Committee must oversee the direct reporting and accountability of the external auditors to the Committee and to the Board. The Committee is also required to directly oversee the external auditors and discuss with them the quality, and not just the acceptability, of the Company’s accounting principles, including critical audit matters. Finally, in its oversight of the external auditors, the Committee oversees the selection and rotation of the lead, concurring and other partners involved in the audit and meets with key partners from time to time during the engagement.
In its review of capital allocation plans, the Committee monitors and makes recommendations to the Board on the Company’s dividend policies, share buyback programs, overall debt structure, target leverage ratio, and the terms and conditions of material financing arrangements.
Pursuant to the Committee’s mandate, the internal auditors and the external auditors will have at all times a direct line of communication with the Audit and Finance Committee. In addition, each meets separately with the Committee, without management, at least once a quarter, during which the Company’s financial statements and control environment must
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be discussed. The Committee also meets separately with management at least once a quarter, and more frequently as required.
Because of the Audit and Finance Committee’s demanding role and responsibilities, the Committee’s mandate provides that the Chair of the Board, together with the Corporate Governance and Social Responsibility Committee Chair, review any invitation to Audit and Finance Committee members to join the audit committee of another publicly-listed entity and
make a recommendation to the Board. Where a member of the Audit and Finance Committee simultaneously serves on the audit committee of more than three public companies, including the Company, then, as required by the NYSE Standards, the Board determines whether such simultaneous service impairs the ability of such member to effectively serve on the Audit and Finance Committee and either requires a correction to the situation or makes the required disclosure.
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Audit and Finance Committee Fiscal 2019 Highlights |
During fiscal 2019, the Audit and Finance Committee, in accordance with its mandate and working plan, accomplished among other things the following: |
Financial Reporting | • Monitored the integrity and quality of the Company’s accounting and financial reporting process, disclosure controls and procedures, and systems of internal control, through independent discussions with management, the external auditors and the internal auditor• Reviewed the Company’s annual and quarterly consolidated financial statements, including the Company’s MD&A disclosure and earnings press releases, prior to their release, as well as the financial information contained in other documents filed with securities regulatory authorities• Received regular updates on new developments relating to International Financial Reporting Standards and other regulatory developments impacting financial reporting and the external audit• Reviewed the external auditors’ quarterly review engagement report• Reviewed the results of the fiscal 2019 external audit• Received quarterly reports from the external auditors on the Company’s use of non-GAAP financial measures• Received quarterly education sessions on key accounting policies and practices |
Risk Management and Internal Controls | • Received management’s report assessing the adequacy and effectiveness of the Company’s disclosure controls and procedures, and systems of internal control over financial reporting and reviewed the report of the auditors thereon• Reviewed the Company’s capital structure and utilization of cash and recommended to the Board the approval of a 15% increase in the quarterly dividend, the extension of the $1 billion credit facility, the extension of the term loan, and the renewal of the normal course issuer bid• Reviewed management’s action plans in response to prior internal audit recommendations and monitored the internal audit function’s performance, responsibilities, staffing and budget• Oversaw the execution of the fiscal 2019 internal audit plan and the development of the internal audit plan for fiscal 2020• Reviewed the Company’s insurance coverage• Reviewed the Company’s policies regarding hedging activity and derivatives contracts to address risks associated with foreign exchange fluctuations, commodity prices and interest rates• Received quarterly reports on employee complaints made through the Company’s whistleblowing hotline |
External Auditors | • Evaluated and monitored the qualifications, performance and independence of the Company’s external auditors, including representations by the external auditors describing their internal quality-control procedures• Reviewed and approved the fees paid by the Company to the external auditors for all audit and non-audit services in accordance with its policies defining audit and permitted non-audit services provided by the external auditors• Discussed with the external auditors the quality, appropriateness and disclosure of the Company’s accounting policies• Reviewed the 2019 audit plan prepared by the external auditors, including changes and updates from the 2018 plan• Received quarterly reports from the external auditors on the application of specified audit procedures on the Company’s use of non-GAAP financial measures |
Committee Matters | • Set Committee objectives for fiscal 2019 and reviewed its performance against those objectives• Set new Committee objectives for fiscal 2020• Reviewed amendments to the Committee’s mandate and working plan |
As required in its mandate, the Audit and Finance Committee is composed only of independent directors. The six current members of the Committee are Russell Goodman, who assumed the position of Committee Chair in February 2012, Maryse Bertrand, Marc Caira, Shirley E. Cunningham, Craig A. Leavitt and Luc Jobin, who joined the Board in February 2020. The Board has determined that all members of the Audit and Finance Committee are “independent” and “financially literate” within the meaning of those terms pursuant to the CSA Audit Committee Rules and the NYSE Standards. In addition, the Audit and Finance Committee mandate requires the Chair of the Compensation and Human Resources Committee, Shirley E. Cunningham, to be a member.
Corporate Governance and Social Responsibility Committee
The Corporate Governance and Social Responsibility Committee is responsible for monitoring the composition and performance of the Board and its committees. The Committee identifies candidates qualified to become Board members and regularly assesses the competencies, skills, personal qualities, availability, geographical representation, business background and diversified experience of the Board members and the Company’s circumstances and needs. This includes monitoring the implementation and effectiveness of the Board Diversity Policy to ensure that the Board achieves its diversity objectives. The Committee also oversees the Shareholder Engagement Policy and from time to time develops a proactive shareholder engagement plan for key institutional shareholders. The Committee also reviews annually the performance and effectiveness of the Board, its committees, committee chairs
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and Board members. In addition, the Committee reviews and recommends improvements to the Company’s governance principles and monitors the disclosure of such principles.
Furthermore, the Committee is responsible for overseeing policies and practices with respect to corporate social responsibility matters, including environmental, labour, health and safety and sustainability issues, as well as community and other stakeholder relations. The Committee also oversees the
Company’s public reporting on its policies and practices with respect to corporate social responsibility matters.
As required in its mandate, the Corporate Governance and Social Responsibility Committee is composed of only independent directors. The five current members of the Committee are Maryse Bertrand, who assumed the position of Committee Chair in May 2019, William D. Anderson, Marc Caira, Charles M. Herington and Anne Martin-Vachon.
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Corporate Governance and Social Responsibility Committee Fiscal 2019 Highlights |
During fiscal 2019, the Corporate Governance and Social Responsibility Committee, in accordance with its mandate and working plan, accomplished among other things the following: |
Composition and Performance of the Board and its Committees | • Discussed the size and composition of the Board, including the required mix of skills and diversity, and led the search process to recruit a new director appointed in February 2020• Reviewed the directors’ skills matrix to ensure it continues to reflect the required mix of skill and expertise for the Board• Reviewed and oversaw the orientation program for the new director• Engaged a third party to assess the Board evaluation process and recommend enhancements for fiscal 2020• Conducted its annual review of the performance and effectiveness of the Board, the Board committees, committee chairs and Board members, including the Board Chair |
Corporate Governance Matters | • Monitored regulatory developments in corporate governance as well as best practices• Adopted a shareholder engagement plan for 2020 and amended the Shareholder Engagement Policy• Reviewed a benchmarking study by WTW on outside director compensation• Reviewed best practices for annual shareholder meetings• Reviewed and approved the Statement of Corporate Governance Practices included in this Circular• Received reports on compliance matters during fiscal 2019, including compliance with applicable laws, the Code of Ethics and other key Company policies as well as the global compliance awareness training program |
Social Responsibility Matters | • Received regular reports on the Company’s corporate social responsibility program and initiatives• Received a report on best practices in environmental, social and governance disclosure |
Committee Matters | • Set Committee objectives for fiscal 2019 and reviewed its performance against those objectives• Set new committee objectives for fiscal 2020• Reviewed the committee’s mandate and working plan as well as the mandates of each of the Board and committee chairs |
Compensation and Human Resources Committee
The Compensation and Human Resources Committee is responsible for monitoring executive officers’ performance assessment, succession planning and overall compensation and reviewing the Company’s human resources practices generally. The Committee recommends the appointment of executive officers, including the terms and conditions of their appointment and termination, reviews the evaluation of their performance and recommends their compensation. Furthermore, the Committee oversees the existence of appropriate human resources systems, such as hiring policies, training and development policies and compensation structures so that the Company can attract, motivate and retain executive officers and personnel who exhibit high standards of integrity, as well as competence. In this regard, the Committee recommends to the Board executive compensation methods that tie an appropriate portion of executive officers’ compensation to both the short-term and longer-term performance of the Company and that take into account the advantages and risks associated with each compensation method. The Committee is also responsible for overseeing risk identification and management in relation to compensation policies and, on an annual basis, identifies and assesses the risks associated with each component of the executive officers’ global compensation. Furthermore, the Committee evaluates and monitors the independence and objectivity of the compensation consultant it retains to provide
advice on executive compensation matters. Finally, the Committee is responsible for developing a compensation philosophy and policy that rewards the creation of shareholder value while reflecting an appropriate balance between the short-term and longer-term performance of the Company.
As required in its mandate, the Compensation and Human Resources Committee is composed only of independent directors. The seven current members of the Committee are Shirley E. Cunningham, who assumed the position of Committee Chair in May 2019, William D. Anderson, Russell Goodman, Charles M. Herington, Craig A. Leavitt, Anne Martin-Vachon and Luc Jobin, who joined the Board in February 2020. None of the members of the Committee is an acting chief executive officer of another company. In addition, the Compensation and Human Resources Committee mandate requires the Chair of the Audit and Finance Committee, Russell Goodman, to be a member. The Board believes that the Committee collectively has the knowledge, experience and background required to fulfill its mandate (see the section entitled “Determining Compensation” under the heading “Compensation and Human Resources Committee” for more information on each Committee member’s skills and experience that is relevant to serving on the Committee as at the end of the fiscal year).
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Compensation and Human Resources Committee Fiscal 2019 Highlights |
During fiscal 2019, the Compensation and Human Resources Committee, in accordance with its mandate and working plan, accomplished among other things the following: |
Compensation Program | • Received a report from management on executive compensation risk and mitigation factors, including the results of stress testing and back testing of the executive compensation program• Received the results of a benchmarking study by WTW on senior executive compensation and the short-term and long-term incentive programs• Received a report on trends in compensation practices and regulatory developments• Reviewed and updated the Proxy Reference Group• Reviewed and approved the Compensation Discussion and Analysis included in this Circular• Reviewed and approved the fiscal 2019 short-term incentive compensation for senior management and set the performance targets for fiscal 2020• Reviewed and set the performance targets for the fiscal 2020 LTIP grants• Evaluated and monitored the independence, objectivity and performance of the compensation consultant• Reviewed and approved amendments to the Company’s LTIP• Approved an amendment to the Clawback Policy to extend the recoupment period• Approved an amendment to the Executive Share Ownership Policy to add a CEO post-retirement holding period |
Human Resources Matters | • Reviewed the human resources long term strategic plan• Received regular reports on employee turnover• Received regular reports on health and safety matters |
Organizational and Succession Planning | • Received reports on human resources related whistleblowing calls• Reviewed the status of organizational capacity planning and development to support the Company’s strategic business plan• Reviewed the succession plans for the CEO and other executive officers, including to identify, develop and retain the talent of outstanding personnel |
CEO Performance Assessment and Compensation | • In collaboration with the Board, the Committee reviewed the performance goals and objectives of the CEO for fiscal 2019, evaluated the CEO’s performance in light of those goals and objectives and recommended for approval to the independent members of the Board the CEO’s compensation |
Committee Matters | • Set Committee objectives for fiscal 2019 and reviewed its performance against those objectives• Set new Committee objectives for fiscal 2020• Reviewed the Committee’s mandate and working plan |
Board and Committee Meetings
Working Plans
The Board and its committees have each developed a working plan that lists and allocates to particular meetings the duties deriving from the Board and committee mandates, allowing the Board and its committees to plan and monitor the fulfillment of their respective mandates throughout the year. If during the course of the year events or circumstances require Board or committee action or consideration, additional meetings are called.
Meeting Attendance
The Company expects its directors to commit sufficient time and effort to its business and encourages all directors to attend as many meetings of the Board and its committees as possible. In fact, in addition to attending all meetings of the Board and the committees on which they sit, directors are encouraged to attend and in practice do attend other committee meetings on a non-voting basis. As set forth in the Corporate Governance Guidelines, directors are expected to attend all meetings of the Company’s shareholders, meetings of the Board, and meetings of the committees on which they sit. Directors are required to attend a minimum of 75% of Board and committee meetings held in a fiscal year, except where the Corporate Governance and Social Responsibility Committee determines that there were extenuating circumstances that prevented the director from meeting this attendance requirement. Board and Board committee meeting dates are set at least two years in advance and are reviewed periodically to optimize director attendance.
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The following table provides the record of attendance by each director at meetings of the Board and its committees during fiscal 2019:
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Record of Attendance by Directors for the Fiscal Year Ended December 29, 2019 |
| | Board Committees | |
Directors | Board of Directors | Audit and Finance | Corporate Governance and Social Responsibility | Compensation and Human Resources | Overall Committee Meeting Attendance | Overall Attendance |
| 8 Meetings | 4 meetings | 4 meetings | 4 meetings |
| No. | % | No. | % | No. | % | No. | % | No. | % | No. | % |
William D. Anderson(4) | 8/8 | 100 | — | — | 1/2 | 50 | 1/2 | 50 | 2/4 | 50 | 10/12 | 83 |
Glenn J. Chamandy(1) | 8/8 | 100 | — | — | — | — | — | — | — | — | 8/8 | 100 |
Donald C. Berg(2) | 8/8 | 100 | 2/2 | 100 | — | — | 2/2 | 100 | 4/4 | 100 | 12/12 | 100 |
Maryse Bertrand | 8/8 | 100 | 4/4 | 100 | 4/4 | 100 | — | — | 8/8 | 100 | 16/16 | 100 |
Marc Caira(5) | 8/8 | 100 | 2/2 | 100 | 4/4 | 100 | 2/2 | 100 | 8/8 | 100 | 16/16 | 100 |
Shirley E. Cunningham | 8/8 | 100 | 4/4 | 100 | — | — | 4/4 | 100 | 8/8 | 100 | 16/16 | 100 |
Russell Goodman | 8/8 | 100 | 4/4 | 100 | — | — | 4/4 | 100 | 8/8 | 100 | 16/16 | 100 |
George Heller(3) | 2/2 | 100 | 2/2 | 100 | 2/2 | 100 | — | — | 4/4 | 100 | 6/6 | 100 |
Charles M. Herington | 8/8 | 100 | — | — | 4/4 | 100 | 4/4 | 100 | 8/8 | 100 | 16/16 | 100 |
Craig A. Leavitt | 8/8 | 100 | 4/4 | 100 | — | — | 4/4 | 100 | 8/8 | 100 | 16/16 | 100 |
Anne Martin-Vachon | 8/8 | 100 | — | — | 4/4 | 100 | 3/4 | 75 | 7/8 | 88 | 15/16 | 94 |
Gonzalo F. Valdes-Fauli(3) | 2/2 | 100 | 2/2 | 100 | 2/2 | 100 | — | — | 4/4 | 100 | 6/6 | 100 |
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(1) | As President and Chief Executive Officer of the Company, Glenn J. Chamandy is not a member of any Board committee, although he attends committee meetings as a non-voting participant at the invitation of the committee chairs. |
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(2) | Donald C. Berg became Chair of the Board effective May 2, 2019. As Chair of the Board, Donald C. Berg is not a member of any Board committee, although he attends all committee meetings on a non-voting basis. |
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(3) | George Heller and Gonzalo F. Valdes-Fauli retired as directors effective May 2, 2019. |
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(4) | William D. Anderson joined the Compensation and Human Resources Committee and the Corporate Governance and Social Responsibility Committee on May 2, 2019. |
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(5) | Marc Caira joined the Audit and Finance Committee on May 2, 2019. |
In-Camera Sessions
To maintain independence from management, the independent Board members meet at each quarterly and special Board meeting, without the presence of management and under the chairmanship of the independent Board Chair of the Board. Eight in-camera sessions were held since the beginning of the Company’s most recently completed fiscal year. Similarly, each committee holds separate sessions
without management present under the chairmanship of its committee chair at each quarterly and special committee meeting. The Audit and Finance Committee, the Compensation and Human Resources Committee and the Corporate Governance and Social Responsibility Committee each held four in-camera sessions during fiscal 2019.
Board Performance Assessment
The Corporate Governance and Social Responsibility Committee is responsible for implementing a process to assesses the performance and effectiveness of the Board as a whole, the Board committees, committee chairs and individual directors. Each year, the Committee reviews the evaluation process and looks for opportunities to ensure that it continues to be effective and robust.
For fiscal 2019, questionnaires were distributed to each director for the purpose of evaluating the Board’s responsibilities, functions and operations, as well as the functions and operations of the Board’s committees. Directors were also invited to make suggestions for improving the performance of the Chair of the Board, committee chairs and individual directors. The questionnaire also included several
open-ended questions designed to generate more feedback on key areas of focus for the Board during the year. In that regard, directors were asked to comment on the Board’s effectiveness during fiscal 2019 in overseeing key strategic initiatives, including opportunities and risks, as well as the Company’s operational and strategic performance against its key performance indicators.
The results of the questionnaires were compiled by the Corporate Secretary on a confidential basis and a thematic report was submitted to the Chairs of the Board and of the Corporate Governance and Social Responsibility Committee. In addition, as a complement to the questionnaire-based process, the Chair of the Board reviewed the results of the questionnaires and then met with each director individually to
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engage in a full and frank two-way discussion on issues raised by the questionnaires as well as any other issues which either may wish to raise. During the meetings, peer to peer feedback was also solicited on a general basis and any feedback was communicated by the Board Chair individually. In advance of the one-on-one meetings, each director submitted to the Board Chair written responses to a series of questions asking them to comment on such areas as their contributions to the Board and specific opportunities for support and development.
The report on the results of the questionnaires, as well as any issues raised during the individual interviews, were presented and discussed at the next regular meeting of the Corporate Governance and Social Responsibility Committee. Based on the outcome of the discussion, the Corporate Governance and Social Responsibility Committee Chair then presented to the Board the Committee’s findings and its recommendations to enhance the performance and effectiveness of the Board and its committees.
In late 2019, the Corporate Governance and Social Responsibility Committee engaged an outside consultant to review recent trends and best practices on board and director evaluations. The Committee discussed the results of the report and decided to adopt further enhancements to its current process, including the use of a third-party facilitator every third year to complement the internal questionnaire-based process and the extension of the process to include select members of the senior management team. Accordingly, for fiscal 2020, an external facilitator will conduct individual interviews and will prepare a thematic report on the results of the interviews. For fiscal 2021 and 2022, the Corporate Secretary will manage the questionnaire-based evaluation process, which will concentrate on questions and areas of focus from the previous year’s results, and the Board Chair will conduct one-on-one interviews with each participant. Other than specific peer-to-peer feedback, which will be shared with the individual directors, the results of both the internal and external processes will be shared with the Corporate Governance and Social Responsibility Committee.
Director Selection
Skills and Experience of Directors
The Corporate Governance and Social Responsibility Committee is responsible for developing, reviewing and monitoring criteria, as well as establishing procedures for selecting directors. The Committee uses the following skills matrix to assist with reviewing the skills and experience of director candidates as well as the Board as a whole.
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Skill, Experience and Expertise | Description |
Risk Management | Experience in enterprise risk management best practices and the oversight of enterprise risk management programs and processes |
Corporate Development | Experience in acquisitions, integrations and other corporate development activities |
Financial Accounting / Auditing | Experience in financial accounting and reporting, particularly with respect to internal controls, Canadian and US GAAP and/or IFRS |
Capital Markets | Experience in corporate finance, financing, capital markets, commodities trading/hedging experience |
Strategy | Experience in driving strategic direction and leading the growth of an organization |
Human Resources | Experience with and understanding of issues and best practices relating to compensation programs, benefits programs, including short and long-term incentives, succession planning, talent management and management of compensation-related risks |
Health & Safety / CSR | Experience in workplace health, safety, environment and social responsibility, including best corporate practices |
International | Experience in a multi-national organization providing understanding of the challenges faced in different cultural, political or regulatory environments |
Executive Leadership | Senior operating experience in a successful management team, including as a President, Chief Executive Officer, Chief Operating Officer or Chief Financial Officer of a public company or major organization |
Government Relations / Public Policy | Experience in a regulated environment which requires an understanding of government relations, public administration, regulation and policy, as well as compliance practices and their oversight |
Retail Sales / Distribution | Experience in overseeing proprietary sales forces and direct and third-party distribution channels |
Marketing / Advertising | Experience in marketing and advertising, preferably with a mass merchandising background |
Innovation / Technology | Experience with technology tools and platforms to drive innovation and enhance business continuity, operations, information management, cyber security, data security, cloud computing and social media |
Manufacturing / Supply Chain | Knowledge of the textiles, apparel and basic soft goods industry, including experience in manufacturing, merchandising, branding or control issues, and/or experience in supply chain management |
Public Board Experience | Experience in serving as an independent director with public companies |
Geography | Experience in geographic areas that are relevant to Gildan's business and operations, such as Latin America, Asia, United States and Canada |
The skills matrix outlines the desired complement of qualifications, attributes, skills and experience that are important to and necessary for the proper functioning of the Board. The matrix includes industry specific experience and business expertise, such as retail sales and distribution, finance, marketing, manufacturing, supply chain, technology, international business, capital markets, human resources, public board experience, and others. These areas of expertise are intended to dovetail with general qualifications and attributes the Committee seeks in all Board members and candidates, such as high personal and professional ethics and integrity, practical wisdom, senior executive leadership, strategic insight, sound business judgement, a willingness to devote the required amount of time to carry out the duties and responsibilities of Board service, and a willingness to represent the best interests of the Company. The skills matrix is reviewed annually by the Corporate Governance and Social Responsibility Committee to reflect its assessment of the Board’s current needs and the Company’s strategic priorities.
Diversity
The Company is committed to diversity and inclusion at all levels in the workplace and on the Board. This includes a commitment to ensuring there are no systemic barriers or biases in the Company’s policies, procedures and practices. The Company believes that supporting a diverse workplace is a business imperative that helps the Company and its Board attract and retain the brightest and most talented individuals.
As set forth in the Board Diversity Policy, the Board considers diversity at the Board level to be an essential element of Board effectiveness. A diverse Board is one that possesses a balance of skills, experience and expertise and a diversity of perspectives that are relevant and complementary to the Company’s business operations and strategic objectives. While all director appointments are based on merit, the Board expects that when selecting and presenting candidates to the Board for appointment, the Corporate Governance and Social Responsibility Committee will consider not only the skills, experience and expertise of a candidate, but also other factors, including gender, age, ethnicity, and other personal characteristics, as well as backgrounds and experiences
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working in geographic regions that are relevant to the Company's operations. Moreover, the Board recognizes that gender diversity is a significant aspect of diversity and acknowledges the important role that women with the relevant skills and experience can play in contributing to a diversity of perspectives on the Board. Accordingly, the Board Diversity Policy requires that all director searches include diversity candidates, including in particular female candidates.
While three out of eleven, or 27%, of the director nominees are women, none of the nominees identifies as a member of one of the other “designated groups” as defined in the Employment Equity Act, meaning visible minorities, Aboriginal peoples and persons with disabilities. The Board has not at this time established any specific targets with respect to female representation or representation by such other designated groups. Given the Board’s commitment to diversity, as well as the process in place to select candidates best suited to meet the needs of the Board, the Board does not believe that specific targets are useful to achieve its diversity objectives at this time.
The Board Diversity Policy requires the Corporate Governance and Social Responsibility Committee to review and monitor the implementation of the Policy on an annual basis to ensure its effectiveness and report the results of its review to the Board. Since the Board Diversity Policy was adopted in February 2015, the Corporate Governance and Social Responsibility Committee has noted progress towards achieving the Board’s gender diversity objectives, in particular with the increase in the percentage of female directors from two out of nine in 2015 to three out of eleven nominees this year.
A copy of the Board Diversity Policy is available on the Company’s website at www.gildancorp.com.
With respect to executive officer positions, the Company has not set specific targets regarding the representation of women and the other designated groups at this level due to the small size of this group. Currently there are five executive officers, all of whom are male and none of whom identifies as a member of one of the other designated groups. The Company recognizes that in order to achieve a better, more representative balance of women and other diversity candidates in executive officer positions, it must ensure that the talent pipeline is properly developed. This initiative is one of the many strategic initiatives contained in the Company's Diversity and Inclusion Policy which embodies Gildan's commitment to foster, cultivate and preserve a culture of diversity and inclusion across the organization. Other strategic initiatives include partnering with diversity organizations, conducting inclusive leadership and diversity and inclusion awareness trainings across the organization, and introducing sponsorship programs for high potential and diverse talent.
Nomination of Directors
Once the Corporate Governance and Social Responsibility Committee identifies candidates qualified to become Board members, the Committee recommends to the Board such candidates for election at the next annual meeting of shareholders. Before making a recommendation on a new director candidate, however, the Chair of the Board and the chairs of each of the committees meet with the candidate to discuss the candidate’s interest and ability to devote the time and commitment required to serve on the Board. In certain circumstances, the Committee may also retain an independent recruiting firm to identify director candidates and fix such firm’s fees and other retention terms.
Board Succession Planning and Renewal
The Board recognizes the importance of undergoing a regular process of renewal to help it maximize its effectiveness over the long-term. Accordingly, the Board has adopted a policy whereby a director will not, unless otherwise determined by the Board, in its discretion, be nominated for re-election at the annual meeting of shareholders after reaching the earlier of the age of 72 or 15 years of service on the Board. The decision to extend a director’s tenure will be reviewed by the Board on an annual basis.
The Board also recognizes that Board and committee chair renewal is important to ensure the overall effectiveness of the Board and its committees. Accordingly, the policy also provides that the Chair of the Board serves for a term of five years, renewable for up to an additional five years at the discretion of the Board, and committee chairs each serve for a term of five years, renewable for up to an additional two years or longer at the discretion of the Board.
Change in Principal Occupation
When a director’s principal occupation or business association changes substantially from the position he or she held when originally invited to join the Board, Gildan’s Corporate Governance Guidelines require such director to offer to resign from the Board in order to allow the Corporate Governance and Social Responsibility Committee to review the impact of the change in the composition of the Board and make a recommendation to the Board on action to be taken, if any.
Other Directorships
Directors are encouraged to limit the number of other boards on which they serve. The Corporate Governance and Social Responsibility Committee will consider the following guidelines, among others, in determining whether an existing director or director candidate is able to devote the requisite time and attention to the Company’s affairs:
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• | Directors should not hold more than four public company directorships, including Gildan; |
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• | Directors who are chief executive officers or other executive officers of public companies should not hold more than two public company directorships, including Gildan; |
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• | Gildan’s President and Chief Executive Officer may not hold more than two public company directorships, including Gildan; and |
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• | Directors may not sit on more than three public company audit committees, including Gildan, without the consent of the Corporate Governance and Social Responsibility Committee and the Board. |
Directors are required to advise the Chairs of the Board and the Corporate Governance and Social Responsibility Committee before accepting an invitation to serve on another board (public, private or not-for-profit) in order to assess whether the director will be able to continue to devote sufficient time to the Company’s affairs. The Corporate Governance and Social Responsibility Committee has the
discretion to determine, in certain circumstances, whether a director is able to hold public company directorships that exceed the foregoing guidelines and will report its decision in that regard to the Board.
Furthermore, because of the Audit and Finance Committee’s demanding role and responsibilities, the Chairs of the Board and the Corporate Governance and Social Responsibility Committee must review any invitation to Audit and Finance Committee members to join the audit committee of another publicly-listed entity. Where a member of the Audit and Finance Committee simultaneously serves on the audit committee of more than three public companies, including the Company, the Board determines whether such simultaneous service impairs the ability of such member to effectively serve on Gildan’s Audit and Finance Committee. The Board then either requires a correction to the situation or makes the required disclosure that such simultaneous service does not impair the director’s ability to serve as a member of the Committee.
Director Orientation and Continuing Education
The oversight function of directors is enhanced when they are well informed about the Company’s business, its industry and its strategic initiatives. The Corporate Governance and Social Responsibility Committee is responsible for developing, monitoring and reviewing Gildan’s director orientation and continuing education programs and ensuring that Board members have access to education and information about the Company on an ongoing basis and as required.
Orientation
For each new director to be effective in their roles they must be knowledgeable about the Company and its business. In order to best bring their skills and experience to the operation of the Board, new directors are provided with an extensive information package on the Company’s business, its strategic and operational business plans, its operating performance, its governance system, its compliance program and its financial position. To complement this information package, new directors also attend one-on-one orientation meetings with the President and Chief Executive Officer as well as the other members of Gildan’s senior executive team to discuss these matters.
The Corporate Governance and Social Responsibility Committee is also responsible for ensuring that new Board members fully understand the role of the Board and its Committees and the contribution that individual directors are expected to make, including, in particular, the personal commitment that the Company expects of its directors. New directors also attend one-on-one meetings with the Board and committee chairs to discuss priorities and expectations for the Board and each committee.
Continuing Education
In order to assist directors in the continuous advancement of their knowledge of Gildan’s business, senior management makes regular presentations to the Board on the main areas of the Company’s business, financial matters, operations and overall industry. These presentations include highlighting market conditions and trends that may impact the Company’s business and influence its strategy, as well as the key risks and opportunities the Company faces. Directors also attend an annual strategic planning meeting, where they have the opportunity to review and discuss with senior management the Company’s long-term strategic plan. Directors are invited to provide input into the topics they wish to be covered in the education program, and management schedules presentations to cover such areas, which include presentations by external consultants when appropriate. At the committee level, the chair of each committee ensures that continuing education topics are added to committee agendas from time to time throughout the year. For example, outside advisors provide the Corporate Governance and Social Responsibility Committee and the Compensation and Human Resources Committee with regular updates on developments in corporate governance and executive compensation practices, respectively. Similarly, management presents an overview of key accounting policies and practices to the Audit and Finance Committee at each of its quarterly meetings.
Further, directors are provided with opportunities to visit the Company’s various facilities and operations. With the exception of Luc Jobin, who joined the Board in February 2020, all of the Board members have visited Gildan’s principal manufacturing hub in Honduras, and the majority of the
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directors have visited one or more of Gildan’s wholesale distribution center in Eden, North Carolina, its yarn-spinning facilities in Salisbury and Mocksville, North Carolina, and its retail distribution center in Charleston, South Carolina. During these trips, Board members are given the opportunity to interact with local management to gain a better understanding of Gildan’s operations first-hand. Local management makes presentations to the Board members on a range of topics that are relevant to the local operations and Board members are taken on extensive tours of the facilities. All of the directors have visited industry trade shows which provided them with insights on the overall imprintables industry as well as on Gildan’s key customers and competitors.
The Corporate Governance and Social Responsibility Committee also reviews information on available external
educational opportunities and ensures that directors are aware of such opportunities. In order to encourage directors to attend external education sessions, the Company reimburses each director up to a pre-determined amount each year to cover expenses associated with attendance at such sessions.
Finally, Board members have full access to the Company’s senior management and employees. The Board encourages management to address the Board in those instances where a manager’s expertise and assistance can enhance the Board’s understanding of a particular issue under its consideration. Interactions with management are also facilitated by periodically inviting members of the management team to attend Board dinner sessions, which are scheduled during the evenings of the Board’s regularly-scheduled meetings.
Some of the continuing education presentations provided to the Board and its committees since the beginning of 2019 are set out below:
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Educational Event | Date | Attendees |
Overview of Gildan’s accounting policy regarding the annual impairment testing of goodwill and trademarks given by the Finance team | February 19, 2019 | 9 out of 10 directors |
Overview of Gildan’s accounting for share repurchases under the normal course issuer bid given by the Finance team | April 30, 2019 | All directors |
Presentation given by the Commodities team on the global cotton market, including trends in cotton production and consumption, world cotton trade dynamics, futures markets and price dynamics, and Gildan’s cotton risk management strategy and policy | July 30, 2019 | All directors |
Overview of Gildan’s accounting policy regarding property, plant and equipment (PP&E) given by the Finance team | July 30, 2019 | All directors |
Presentation by WTW on recent trends in executive compensation practices and regulatory developments in Canada and the United States | July 31, 2019 | All directors |
Overview of Gildan’s accounting policy for hedging activities as well as the “own-use exemption” for cotton and polyester purchases given by the Finance team | October 29, 2019 | All directors |
Honduras manufacturing hub facility tours and management presentations on the following topics: - Manufacturing innovation and growth strategy - Global quality assurance program - Manufacturing supply chain strategy - Corporate social responsibility program | October 30-31, 2019 | All directors |
Presentation by an external service provider on ESG reporting, including an overview of the current landscape in ESG reporting standards, market trends shaping the future of ESG reporting, peer benchmarking, and best practices | February 18, 2020 | All directors |
Retention of Independent Advisor
In performing their responsibilities, the Board or any committee of the Board has discretion, subject to advising the Chair of the Board, to engage an outside advisor for advice and assistance at the Company’s expense. Any individual director may also, subject to the approval of the Chair of the Board, retain an outside advisor at the Company’s expense.
Director Compensation
The compensation of directors is determined by the Board based on the reviews and recommendations of its Corporate Governance and Social Responsibility Committee. In accordance with its mandate, the Corporate Governance and Social Responsibility Committee reviews regularly and makes recommendations to the Board on the adequacy and form of the compensation for Outside Directors, taking into account
the responsibilities and risks involved and the importance of not compromising directors’ independence. The Committee also reviews regularly and makes recommendations to the Board on the amount and form of compensation for the Chair of the Board and the committee chairs. The Corporate Governance and Social Responsibility Committee may retain
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any independent firm to advise on directors’ compensation, and fix such firm’s fees and other retention terms.
As a matter of practice, every second year the Committee retains an independent consultant to benchmark the compensation for Outside Directors against market compensation data gathered form the same Proxy Reference Group used to benchmark executive compensation. Based on
the results of the benchmarking studies, the Committee then recommends to the Board any adjustments to the Outside Directors’ compensation that may be necessary or appropriate to achieve the objectives of the Company’s director compensation program. Such benchmark studies were conducted in both fiscal 2017 and 2019. See the section entitled “Compensation of Directors”.
Audit Committee Disclosure
The CSA Audit Committee Rules require issuers to include the mandate of their audit committees and disclose information with respect to the composition, education and experience of the members of their audit committee, as well as fees paid to external auditors in the annual information form. For more information regarding Gildan’s Audit and Finance Committee,
please refer to the Section entitled “Audit Committee Disclosure” of the Annual Information Form of the Company dated February 21, 2020 available on www.sedar.com or www.sec.gov and which may be obtained free of charge, on request, from the Corporate Secretary of the Company.
Risk Management
Effective risk oversight is an important priority for the Board. The Board has implemented a risk governance framework to:
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• | understand critical risks in the Company’s business and strategy; |
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• | allocate responsibilities for risk oversight among the full Board and its Committees; |
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• | oversee the systems in place to identify and manage business risks and opportunities; and |
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• | foster an appropriate culture of risk awareness. |
The Board implements its risk oversight function both as a whole and through its committees. The Board oversees both the processes in place to identify business risks and opportunities and the implementation of processes to manage such risks and opportunities. The Audit and Finance Committee oversees the management of financial risk stemming from fluctuations in foreign currency, interest rates and equity and commodity prices, as well as risks related to the Company’s financial statements, the financial reporting process and accounting matters.
The Compensation and Human Resources Committee oversees risk identification and management in relation to compensation policies and the risks associated with each component of the executive officers’ global compensation. The Committee also oversees the management of risks related to employee health and safety at the Company’s operations worldwide.
Finally, the Corporate Governance and Social Responsibility Committee monitors compliance with the Company’s policies and practices relating to business ethics, bribery and corruption, corporate social responsibility, environmental compliance, security and product safety.
While the Board oversees risk management, it is Gildan’s management that is charged with managing risk. Management has implemented a formal enterprise risk management program that is designed to identify and manage the Company’s key risks on an ongoing basis. The Board receives quarterly updates from management on the key risks for each of the Company’s principal business units and, once a year, management presents an update to the Board on the enterprise risk management program in connection with its review of the Company’s long-term strategic plan.
Management has also created a Compliance Steering Committee, chaired by the President and Chief Executive Officer, which is responsible for monitoring the Company’s compliance with applicable laws and regulations as well as with its policies, procedures and programs across the organization. The Compliance Steering Committee provides the Corporate Governance and Social Responsibility Committee with quarterly reports on the Company’s ethics and compliance activities and programs, including any compliance risks or issues that are identified by the Compliance Steering Committee or brought to its attention through the Company’s whistleblowing procedures.
Finally, the Financial Risk Management Committee, which is co-chaired by the President and Chief Executive Officer and the Executive Vice-President, Chief Financial and Administrative Officer, is responsible for overseeing the implementation of policies, procedures and strategies to manage the Company’s financial risks. The Financial Risk Management Committee provides a quarterly report to the Audit and Finance Committee on the Company’s financial risk exposure to foreign currency, interest rate and commodity price fluctuations, its liquidity and cash positions and its hedging strategy.
For a detailed description of the material risks applicable to
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Gildan, see the section entitled “Risks and Uncertainties” in the Company’s Management’s Discussion and Analysis dated
CEO and Executive Succession Planning
The Board of Directors, directly and through the Compensation and Human Resources Committee, is responsible for overseeing the existence of appropriate mechanisms regarding succession planning for the President and Chief Executive Officer and the other key management positions. The Board formally addresses succession planning at least once a year during a private session with the President and Chief Executive Officer. At the meeting, the President and Chief
Executive Officer presents to the Board his succession plan, as well as the succession plans of each of the executive officers. The Board assesses whether there is a readiness to fill potential vacancies with qualified people by discussing the qualifications required for the key positions, the competencies and development considerations for each potential successor candidate, and the performance of individual executives in their current roles.
Strategic Planning
The Board oversees the planning, progress against, and achievement of the Company’s strategic objectives. Each year the Board holds a special meeting to review and discuss with management the Company’s annual and long-term strategic plans. These discussions include reviewing and analysing the main risks facing the business, overall industry trends and developments, and important strategic opportunities. Time is
also set aside at each regular quarterly Board meeting to discuss strategy with management and to monitor progress against the strategic plan. The Board measures success and fulfillment of Gildan’s strategic plan by assessing the Company’s performance results against the annual objectives set each year by the President and Chief Executive Officer and approved by the Board.
Shareholder Engagement
The Board recognizes the importance of engaging in constructive communications with the Company’s shareholders and values their input and insights. The Board welcomes interaction with shareholders and believes that it is important to have direct regular engagement with them. To facilitate this engagement, the Board has adopted a Shareholder Engagement Policy, which outlines how the Board may communicate with shareholders, how shareholders may communicate with the Board, and which topics are appropriate for the Board to address.
As outlined in the Policy, the Board encourages shareholders to attend the Company’s annual shareholder meetings, as they provide valuable opportunities to discuss the Company, its corporate governance and other important matters. Between annual meetings, the Board supports a transparent process for shareholders to initiate communications with and provide feedback to the Board (care of the Corporate Secretary) either (i) by mail in an envelope marked “confidential” addressed to the Gildan Board of Directors, Gildan Activewear Inc., 600 de Maisonneuve Boulevard West, 33rd Floor, Montreal, Québec, H3A 3J2, Canada, or (ii) by e-mail at corporate.governance@gildan.com.
The Policy also states that shareholders may ask to meet with the Chair of the Board, the chair of any Board committee or an individual director to discuss governance-related topics for which the Board is directly responsible. The Chair of the Board will consider such meeting request in consultation with the
Chair of the Corporate Governance and Social Responsibility Committee and the Corporate Secretary. The Board reserves the right to decline requests for meetings for any reason it deems appropriate, including where the proposed topics for the meeting are not related to corporate governance matters and are better handled by management.
Finally, as of 2019, the Policy now provides that the Board Chair will from time to time proactively meet with the Company’s key institutional investors to promote direct and open dialogue on corporate governance and other important matters. In that regard, the Board Chair, in collaboration with the Chair of the Corporate Governance and Social Responsibility Committee, developed an engagement plan for 2020. To date, meetings with two key institutional shareholders have been held and a report on the meetings has been presented to the Corporate Governance and Social Responsibility Committee. More engagement meetings are planned for the balance of fiscal 2020.
A copy of the Shareholder Engagement Policy is available on the Company’s website at www.gildancorp.com.
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NORMAL COURSE ISSUER BID
On February 20, 2020, the Company announced a normal course issuer bid to purchase for cancellation a maximum of 9,939,154 Common Shares, representing approximately 5% of the Company’s issued and outstanding Common Shares. As of February 13, 2020, the Company had 198,783,090 Common Shares issued and outstanding. The Company is authorized to make purchases under the bid during the period from February 27, 2020 to February 26, 2021 in accordance with the requirements of the TSX. Purchases will be made by means of open market transactions on both the TSX and the NYSE or alternative trading systems, if eligible, or by such other means as the TSX, the NYSE or a securities regulatory authority may permit, including by pre-arranged crosses, exempt offers, block purchases and private agreements under an issuer bid exemption order issued by securities regulatory authorities in
Canada. The price to be paid by the Company for any Common Shares will be the market price at the time of the acquisition, plus brokerage fees. Purchases made under an issuer bid exemption order will be at a discount to the prevailing market price in accordance with the order. Common Shares purchased under the bid will be canceled.
Shareholders may obtain a copy of the Company’s Notice of Intention filed with the TSX without charge by contacting the Company in writing or otherwise, to the attention of the Corporate Secretary.
The Company repurchased 8,851,564 of its outstanding Common Shares under its previous normal course issuer bid as at February 26, 2020.
OTHER INFORMATION
Indebtedness of Directors and Executive Officers
As at March 4, 2020, no amount was owed to the Company by any of the current or former directors and executive officers of the Company, exclusive of travel advances as permitted by applicable securities laws. No security was provided to the
Company, any of its subsidiaries or another entity, as a counterpart for any indebtedness and no indebtedness was forgiven during fiscal 2019.
Additional Information
The Company is a reporting issuer under the securities legislation of all provinces of Canada and is therefore required to file financial statements and management information circulars with the various securities regulatory authorities in such provinces. The Company also files an annual information form with such securities regulatory authorities. Copies of the Company’s latest annual information form, latest audited financial statements, interim financial statements and management’s discussion and analysis (“MD&A”) filed since the date of the latest audited financial statements, and latest
management information circular may be obtained on request from the Corporate Secretary of the Company at Tour KPMG, 600 de Maisonneuve Boulevard West, 33rd Floor, Montréal, Québec H3A 3J2 or at www.sedar.com, www.sec.gov or on Gildan’s website at www.gildan.com. Financial information is provided in the Company’s comparative financial statements and MD&A for its most recently completed fiscal year. The Company may require the payment of a reasonable charge when the request is made by a person other than a holder of securities of the Company.
Shareholder Proposals for 2020 Annual Meeting
Proposals for any matters that persons entitled to vote at the next annual shareholders’ meeting propose to raise at the said meeting must be received by the Company at the latest on December 26, 2020.
APPROVAL OF MANAGEMENT INFORMATION CIRCULAR
The contents and the sending of this Circular have been approved by the Board of Directors.
Dated at Montréal, Québec, Canada, March 4, 2020.
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SCHEDULE “A”
MANDATE OF THE BOARD OF DIRECTORS
The Board of Directors (the “Board”) is responsible for the supervision of the management of the Corporation’s business and affairs, with a view to its long-term interests.
Many of the Board’s responsibilities have been delegated to its three standing committees: the Audit and Finance Committee, the Compensation and Human Resources Committee and the Corporate Governance and Social Responsibility Committee. These delegated responsibilities are set forth in each committee’s mandate. However, such mandates and delegation of responsibilities do not relieve the Board of its overall responsibilities.
Although management conducts the day-to-day operations of the Corporation, the Board has a duty of stewardship and regularly assesses and monitors management’s performance.
In spite of the fact that directors may be elected by the shareholders to bring a special expertise or point of view to Board deliberations, they are not chosen to represent a particular constituency. All decisions of each Board member must be made in the best interest of the Corporation.
Directors are expected to attend all Board meetings and review all meeting materials in advance. They are expected to take an active part in the Board discussions and decisions.
The Board approves all matters expressly required herein, under the Canada Business Corporations Act and other applicable legislation, rules and regulations and the Corporation’s Articles and By-laws.
1. Membership and Quorum
The Board is composed of a minimum of 5 and a maximum of 12 members. The Board is constituted with a majority of individuals who qualify as independent directors, as determined by the Board.
The quorum at any meeting of the Board is a majority of directors in office.
2. Frequency of Meetings
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• | at least four times a year and as necessary. |
3. Mandate
The responsibilities of the Board include the following:
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(a) | With respect to strategic planning |
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(1) | advising management on strategic issues; |
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(2) | approving the Corporation’s long-term strategic plan, taking into account, amongst other matters, business opportunities and risks, and monitoring the effectiveness of the strategic planning process; |
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(3) | approving the Corporation’s annual business plan and its annual operating and capital budgets, including capital allocations, financing arrangements, expenditures and transactions which exceed threshold amounts set by the Board; |
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(4) | monitoring the Corporation’s performance against the long-term strategic and annual plans as well as against the annual operating and capital budgets; |
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(5) | overseeing the systems in place to identify business risk and opportunities and overseeing the implementation of processes to manage these risks and opportunities. |
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(6) | approving the issuance of securities and transactions not in the ordinary course of business, including proposals on mergers, acquisitions or other major investments or divestitures; |
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(7) | approving dividend policies and, if applicable, declaring dividends. |
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(b) | With respect to human resources, executive compensation and performance assessment |
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(1) | appointing the Chief Executive Officer (“CEO”) and approving the appointment of other executive officers of the Corporation; |
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(2) | approving the CEO’s annual objectives and reviewing progress against those objectives; |
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(3) | monitoring and assessing the performance of the CEO and of the other executive officers of the Corporation and approving their short and long term compensation, taking into consideration Board expectations and fixed objectives; |
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(4) | overseeing measures to tie an appropriate portion of the CEO’s and the other executive officers’ compensation to both the short and longer-term performance of the Corporation, taking into account advantages and risks associated with different compensation methods; |
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(5) | overseeing the processes for the recruitment, training, development and retention of senior management who exhibit high standards of integrity as well as competence; |
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(6) | monitoring the management succession planning process, including succession planning for the CEO and other executive officers. |
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(c) | With respect to financial matters and internal control |
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(1) | monitoring the integrity and quality of the Corporation’s accounting and financial reporting process, disclosure controls and procedures, and systems of internal control over financial reporting; |
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(2) | overseeing the external auditors’ independence and qualifications; |
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(3) | reviewing and approving the general content of, and the Audit and Finance Committee’s report on the annual and interim consolidated financial statements, annual information forms, annual reports, management information circulars, management’s discussion and analysis, prospectuses, registration statements, offering memoranda, Forms 6‑K (including Supplemental Disclosure), Forms 40‑F, and earnings press releases before their public disclosure or filing with regulatory authorities in Canada or the U.S.; |
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(4) | overseeing the performance of the Corporation’s internal audit functions; |
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(5) | monitoring the Corporation’s compliance with applicable legal and regulatory requirements; |
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(6) | reviewing the Corporation’s Disclosure Policy on a regular basis and monitoring the Corporation’s communications with analysts, investors, the media and the public. |
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(d) | With respect to corporate governance matters |
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(1) | setting an ethical tone for the Corporation; |
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(2) | taking reasonable measures to satisfy itself as to the integrity of management and that management creates a culture of integrity throughout the Corporation; |
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(3) | monitoring and reviewing, on a regular basis, the Corporation’s approach to corporate governance as well as its corporate governance principles and practices, including the identification of decisions requiring approval of the Board; |
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(4) | reviewing the Shareholder Engagement Policy and the public disclosure thereof; |
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(5) | adopting and reviewing, on a regular basis, the Corporation’s Code of Ethics (the “Code”), and such other policies as may be approved by the Board from time to time (the “Policies”), monitoring compliance with the Code and the Policies, approving any waiver from compliance with the Code or the Policies for directors and officers and the appropriate disclosure of any such waiver, and approving amendments to the Code and Policies; |
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(6) | overseeing the annual performance assessment of the Board, Board committees, Board and committee chairs and individual directors; |
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(7) | adopting and reviewing orientation and continuing education programs for directors; |
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(8) | monitoring the Board, Board Chair and committee chair succession planning process; |
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(9) | monitoring the size and composition of the Board and its committees based on competencies, skills and personal qualities sought in Board members; |
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(10) | approving the list of Board nominees for election by shareholders. |
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(e) | With respect to environmental and social responsibility practices |
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• | monitoring and reviewing, as appropriate, the Corporation’s environmental and social responsibility practices. |
4. Method of Operation
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(1) | meetings of the Board are held at least quarterly, and as required; in addition, a special meeting of the Board is held every year to review the Corporation’s long-term strategic plan; |
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(2) | the Chair of the Board sets the agenda for each meeting of the Board in consultation with the CEO, the Chief Financial Officer, the Corporate Secretary and the independent directors. The agenda and the appropriate materials are provided to directors of the Corporation on a timely basis prior to any meeting of the Board; |
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(3) | independent directors meet without management and other non-independent directors present, under the oversight of the Chair of the Board, at each regularly-scheduled and special meeting of the Board; |
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(4) | in addition to attending all meetings of the Board and the committees on which they sit, directors are encouraged to attend other committee meetings; |
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(5) | the Board evaluates the adequacy of its mandate on an annual basis; |
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(6) | the Corporate Governance and Social Responsibility Committee annually supervises the performance assessment of individual directors, the Board as a whole, the Board committees, and the Board and committee chairs. |
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SCHEDULE “B”
LONG TERM INCENTIVE PLAN
The LTIP was first implemented in 1998 for the grant of Options and was subsequently amended to, among others, allow the Board of Directors to grant Treasury RSUs and Non-Treasury RSUs to senior executives and key employees of the Company and its subsidiaries in order to encourage them to work toward, and participate in, the growth and development of the Company and to assist the Company in attracting, retaining and motivating its senior executives and key employees. The LTIP is administered by the Board of Directors, which has delegated responsibilities to the Compensation and Human Resources Committee.
A total of 12,000,632 Common Shares have been reserved for issuance pursuant to the exercise of Options and the vesting of Treasury RSUs granted pursuant to the LTIP (the “Total Reserve”). Should further Common Shares become available under the LTIP as a result of the expiry or termination of Options or Treasury RSUs, such shares will then be available for issuance upon the exercise of Options or the vesting of Treasury RSUs, the whole without increasing the Total Reserve. As at March 4, 2020, the Total Reserve represents 6.06% of the issued and outstanding Common Shares of the Company. Of the Total Reserve, 1,505,829 Common Shares remain available for grants of Options and Treasury RSUs as at March 4, 2020 representing 0.76% of the issued and outstanding Common Shares of the Company.
Options
Options entitle the holder thereof to subscribe for Common Shares on the terms set forth in the LTIP. The exercise price payable for each Common Share covered by an Option is determined by the Board of Directors at the date of the grant, but may not be less than the higher of the closing prices of the Common Shares on the TSX and the NYSE on the trading day immediately preceding the effective date of the grant. Options must be exercised during a period established by the Board of Directors, which may not be longer than ten years from the date of the grant, unless the expiry date falls within a blackout period (a period self-imposed by the Company during which directors, officers and certain employees cannot trade the securities of the Company) or within ten days after the end of such blackout period, in which case the period for exercising Options is extended for a maximum of ten business days. As at March 4, 2020, an aggregate of 2,219,128 Options are outstanding, representing 1.12% of the issued and outstanding Common Shares of the Company.
Treasury RSUs
Treasury RSUs represent the right of an individual to whom a grant of such units is made to receive Common Shares on the vesting date. At the end of the vesting period, which is a maximum of ten years, the Common Shares to which a holder of Treasury RSUs is entitled will be issued from treasury, subject to the Total Reserve. The Board of Directors has discretion to establish the date on which Treasury RSUs are granted, the date on which the award is fully vested and other particulars applicable to such an award, subject to limiting to 5% of the Total Reserve grants of Treasury RSUs without any minimum vesting periods, if any. As at March 4, 2020, an aggregate of 114,127 Treasury RSUs are outstanding, representing 0.06% of the issued and outstanding Common Shares of the Company.
Non-Treasury RSUs
Non-Treasury RSUs have the same features as Treasury RSUs, except that (i) their vesting period is a maximum of three years and (ii) at the end of the vesting period, the Company will direct a third party broker to deliver to the Non-Treasury RSU holder the number of Common Shares represented by such vested award purchased on the secondary market and/or pay to the Non-Treasury RSU holder an amount in cash in lieu of Common Shares calculated using the average of the closing prices of the Common Shares on the TSX for the five trading days immediately preceding the vesting date. No Common Shares are issued from treasury under such awards and they are therefore non-dilutive. As at March 4, 2020, an aggregate of 2,101,351 Non-Treasury RSUs are outstanding.
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Other LTIP Features
The LTIP provides that (i) the number of Common Shares issuable pursuant to the exercise of Options or upon the vesting of Treasury RSUs, as well as under the Company’s other share compensation plans and arrangements, may not, at any time, exceed 10% of the Common Shares issued and outstanding, in the case of Common Shares issuable to insiders of the Company or 20% of the Total Reserve in the case of Common Shares issued to any one person, and (ii) the number of Common Shares issued pursuant to the exercise of Options or upon the vesting of Treasury RSUs, as well as under the Company’s other share compensation plans and arrangements, may not, in any one year period, exceed 10% of the Common Shares issued and outstanding, in the case of Common Shares issued to insiders of the Company or 20% of the Total Reserve in the case of Common Shares issued to any one person.
The terms of the LTIP also provide that, unless otherwise determined by the Board of Directors, Options, Treasury and Non-Treasury RSUs granted pursuant to the LTIP will vest or expire early as follows:
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| Treasury and Non-Treasury RSUs |
Reason for Termination | Options | Performance Award(2) | Time-Based Award |
Dismissal for Cause | All outstanding Options expire immediately. | All outstanding awards expire immediately. | All outstanding awards expire immediately. |
Resignation | Options exercisable at the date of resignation may be exercised within a period of 60 days thereafter. | All outstanding awards expire immediately. | All outstanding awards expire immediately. |
Dismissal Without Cause | Options exercisable at the date of dismissal may be exercised within a period of 60 days thereafter. | The holder will be entitled to receive a number of Common Shares(1) calculated by multiplying the number of RSUs pro rated according to the number of days elapsed between the date of grant and the date of dismissal on the duration of the original vesting period, by the performance vesting percentage determined as at the date of termination. | The holder will be entitled to receive a number of Common Shares(1) pro rated according to the number of days elapsed between the date of grant and the date of dismissal on the duration of the original vesting period.
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Death | All outstanding Options become exercisable at the date of death and may be exercised within a period of 12 months thereafter. | All outstanding awards vest immediately in full and the holder will be entitled to receive a number of Common Shares(1) calculated by applying the performance vesting percentage, determined as at the date of death. | All outstanding awards vest immediately in full.
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Permanent Disability | All outstanding Options become exercisable at the date of termination and may be exercised within a period of 12 months thereafter. | All outstanding awards vest immediately in full and the holder will be entitled to receive a number of Common Shares(1) calculated by applying the performance vesting percentage, determined as at the date of termination. | All outstanding awards vest immediately in full. |
Retirement, as defined in the LTIP Retirement Policy (3) | (i) Options granted not less than six (6) months prior to the date of retirement shall continue to vest according to their applicable option agreement and may be exercisable until their expiry date; and (ii) Options granted less than six (6) months prior to the date of retirement shall expire immediately.
| Awards granted not less than six (6) months prior to the date of retirement shall continue to vest according to their applicable award agreement. The holder of an award granted less than six (6) months prior to the date of retirement will be entitled to receive a number of Common Shares(1) calculated by multiplying the number of RSUs pro rated according to the number of days elapsed between the date of grant and the date of retirement on the duration of the original vesting period, by the performance vesting percentage, determined at the end of the original vesting period. | Awards granted not less than six (6) months prior to the date of retirement shall continue to vest according to their applicable award agreement. The holder of an award granted less than six (6) months prior to the date of retirement will be entitled to receive a number of Common Shares(1) pro rated according to the number of days elapsed between the date of grant and the date of retirement on the duration of the original vesting period. |
Early retirement as defined in the LTIP Retirement Policy (3)
| Options exercisable at the date of early retirement may be exercised until the expiry date of such Options
| The holder will be entitled to receive a number of Common Shares(1) calculated by multiplying the number of RSUs pro rated according to the number of days elapsed between the date of grant and the date of early retirement on the duration of the original vesting period, by the performance vesting percentage, determined at the end of the original vesting period. | The holder will be entitled to receive a number of Common Shares(1) pro rated according to the number of days elapsed between the date of grant and the date of early retirement on the duration of the original vesting period.
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(1) | Or, in the case of Non-Treasury RSUs, at the Company’s option, the cash equivalent. |
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(2) | Performance Awards will expire on the vesting date if the performance objectives set forth in the applicable award agreement have not been attained. |
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(3) | LTIP Participants are eligible for retirement when they reach a minimum age of 55 years, cumulate at least five years of service, and their age plus their number of years of service equals at least 70. LTIP Participants are eligible for early retirement when they reach age of 55 years and five years of service. In both cases, LTIP participants must sign a non-compete and non-solicitation agreement with the Company in order to be eligible for the extended vesting conditions. If an LTIP participant does not meet the criteria for retirement or early retirement, a voluntary departure from his or her employment will be treated as a resignation under the LTIP. |
In addition, upon the occurrence of a transaction that would result in a change of control, as defined in the LTIP, no outstanding Options, Treasury RSUs and Non-Treasury RSUs will become exercisable or will vest, respectively, as of the date of the change of
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control, unless otherwise determined by the Board of Directors prior to or concurrently with the occurrence thereof. The LTIP further provides that Options, Treasury RSUs and Non-Treasury RSUs are not assignable, other than to a legal representative in the case of a participant’s death or permanent disability.
The Board of Directors may also, at any time, amend, suspend or terminate the LTIP, or any Option, Treasury RSU or Non-Treasury RSU granted thereunder, provided that no such amendment, suspension or termination may be made without regulatory approval, if required, and/or without the consent of the holders of such awards where such amendment, suspension or termination would alter or impair their rights.
The LTIP further provides that the Board of Directors may amend the LTIP, Options and RSU awards, in certain circumstances, provided that no amendment may (i) be made without obtaining any required regulatory or shareholder approvals or (ii) adversely affect the rights of any holder of Options or RSUs at the time of such amendment without the consent of such holder of Options or RSUs. The LTIP allows the Board of Directors to make the following amendments without shareholder approval:
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(i) | an amendment to accelerate the time of exercise of outstanding Options or the time of vesting of a RSU award; |
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(ii) | an amendment to postpone the expiry date of an Option or the vesting date of a RSU award, provided that no Option or RSU award may be extended beyond its original expiry date; |
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(iii) | any changes or corrections to the LTIP which, in the opinion of the Board of Directors, are required for the purpose of curing or correcting any ambiguity or defect or inconsistent provision or clerical omission or mistake or manifest error, or to respond to changes in legislation, regulations, stock exchange rules or accounting or auditing requirements; and |
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(iv) | suspending or terminating the LTIP. |
Shareholder approval is required for certain other amendments, such as:
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(i) | an amendment to increase the maximum number of Common Shares for which Options or Treasury RSUs may be granted under the LTIP; |
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(ii) | an amendment to reduce the exercise price with respect to an Option or cancel and reissue Options to the same participant; |
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(iii) | an amendment to extend the term of Options or RSU awards granted under the LTIP beyond their original expiry date; |
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(iv) | a change to the class of persons eligible for grants of Options or RSUs under the LTIP; and |
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(v) | an amendment to the LTIP to allow Options or RSUs to become transferable or assignable other than what is already allowed under the LTIP. |
Finally, in furtherance of Canadian tax legislation that requires employers to make withholdings in respect of certain cash and non-cash benefits, such as employee stock options and restricted share units, the LTIP provides the Company with the authority to take all steps deemed necessary to ensure that it complies with its withholding obligations at the time an LTIP participant exercises Options or receives cash and/or Common Shares further to the vesting of RSUs.
Amendments to LTIP
On July 31, 2019, the Board of Directors, on the recommendation of the Compensation and Human Resources Committee, approved an amendment to the LTIP, effective as of that date, to specify that upon the occurrence of a transaction that would result in a change of control, unless otherwise determined by the Board, the performance vesting percentage applicable to RSUs that are subject to performance vesting conditions will be determined as at the date of the change of control. Given its nature, this amendment was not subject to shareholder approval in accordance with the terms of the LTIP.
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SCHEDULE “C”
ADOPTION AND RATIFICATION OF SHAREHOLDER RIGHTS PLAN
RESOLVED:
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1. | THAT the Shareholder Rights Plan evidenced by the shareholder rights plan agreement entered into between the Company and Computershare Trust Company of Canada, as Rights Agent, dated February 19, 2020 and substantially as described in the Management Proxy Circular of the Company dated March 4, 2020, be, and it is hereby, adopted and ratified; |
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2. | THAT any officer or director of the Company be, and each is hereby, authorized and directed, for and on behalf of the Company, to sign and execute all documents, to conclude any agreements and to do and perform all acts and things deemed necessary or advisable in order to give effect to this resolution, including compliance with all securities laws and regulations; and |
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3. | THAT the Board of Directors of the Company be, and it is hereby, authorized to cause all measures to be taken, such further agreements to be entered into and such further documents to be executed as may be deemed necessary or advisable to give effect to and fully carry out the intent of this resolution. |
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SCHEDULE “D”
ADVISORY VOTE ON EXECUTIVE COMPENSATION
RESOLVED:
THAT, on an advisory basis and not to diminish the role and responsibilities of the Board of Directors, the shareholders accept the approach to executive compensation disclosed in the Company’s Management Information Circular dated March 4, 2020 delivered in advance of the annual meeting of shareholders of the Company on Thursday, April 30, 2020.
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