EXHIBIT 15.1
AMERICAN BONANZA GOLD MINING CORP.
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
The Board of Directors has overall responsibility for the management of the business and affairs of the Corporation. At Board meetings, the Board and the Audit Committee of the Board receive and discuss reports prepared by management which address strategic and operating issues, assess actual performance against planned performance, and assess the overall financial position of the Corporation. Regular Board meetings have been scheduled quarterly since December, 1996. Additional meetings are convened if necessary.
The Corporation has met the requirements for a TIER 1 issuer on the TSX Venture Exchange (“Exchange”) and the change in classification from TIER 2 to TIER 1 became effective March 14, 2003. The rules and policies of the Exchange require TIER 1 corporations to disclose their corporate governance practices with reference to a series of guidelines for effective corporate governance (the “Corporate Governance Guidelines”) adopted by the Toronto Stock Exchange.
Set out below is the Corporation’s alignment to the Corporate Governance Guidelines during the year ended December 31, 2003 (“Fiscal 2003”):
Guidelines | Does the Corporation Align? | Comments |
1 . The Board should explicitly assume responsibility for stewardship of the Corporation and specifically for: (a) adoption of a strategic planning process; | Yes | One Board meeting each year is designated for a review of the annual plan and strategic planning. |
(b) identification of principal risks and implementing risk- managing systems; | Yes | The full Board is responsible for monitoring the Corporation’s risks. Specific risk areas are monitored by the Audit Committee of the Board. |
(c) succession planning and appointing, training and monitoring of senior management; | Yes | The full Board is responsible for succession planning and appointing, training and monitoring of senior management. The Board conducts an annual review of senior officers and also considers any appropriate development programs. |
Guidelines | Does the Corporation Align? | Comments |
(d) a communications policy; and | Yes | The full Board is responsible for ongoing review of the Corporation’s disclosure practices and try to ensure effective communication between the Corporation, its shareholders and the public, while ensuring avoidance of selective disclosure. Currently, the President and the Executive Vice President respond to inquiries, the Corporation’s website is updated regularly, and the Corporation intends to continue to upgrade its communication strategy as its budget allows. |
(e) integrity of internal controls and management information systems. | Yes | The Board has, through the appointment of the Audit Committee, put in place an effective system for monitoring the implementation of corporate strategies. The Audit Committee is responsible to review and advise the Board on internal financial controls, management information systems, safeguarding of assets, compliance with financial reporting and accounting principles and oversight of financial plans. |
2 . The majority of directors should be unrelated (independent of management and free from any conflict of interest), and in addition, if the Corporation has a significant shareholder, the board should include a number of directors who are independent of that significant shareholder. | Yes | In Fiscal 2003, the Corporation had three unrelated directors and two directors who were part of management. One of the unrelated directors resigned March 31, 2003 with his replacement being appointed on May 8, 2003. The Corporation is continuously looking for potential outside directors who are able to make contributions towards the future development and growth of the Corporation. There is no “significant shareholder” as defined by the Exchange. |
3 . Disclose for each director, whether he or she is unrelated, or if not, how he or she is related and how that conclusion was reached. | Yes | Brian P. Kirwin– President, CEO and Chairman of the Board, is part of management. Giulio T. Bonifacio– Executive Vice President and CFO, is part of management.
David C. Beling– unrelated to management. Mr. Beling resigned from the Board March 31, 2003. |
Guidelines | Does the Corporation Align? | Comments |
| | Robert T. McKnight– unrelated to management. Mr. McKnight was appointed a director on May 8, 2003. Ronald K. Netolitzky– unrelated to management. Mr. Netolitzky was appointed a director on May 6, 2004. For the unrelated directors, none of them or their associates has in the last fiscal year: -worked for the Corporation as an officer, employee or on contract; or -received remuneration from the Corporation in excess of stock options in lieu of directors’ fees. |
4 . The Board should appoint a committee, composed exclusively of non-management directors, the majority of whom are unrelated, responsible for the appointment and assessment of directors. | No. | The full Board is responsible for the assessment and appointment of directors. |
5 . Every corporation should implement a process to be carried out by the nominating committee or other appropriate committee for assessing the effectiveness of the Board, its committees and of individual directors. | Yes | The Board has an informal consultative process for assessing the effectiveness of the Board as a whole, the committees of the Board and the contributions of individual directors. This process is used with respect to both the appointment of new and the assessment of continuing directors. |
6 . Every corporation should provide orientation and education programs for new directors. | Yes | New directors are provided opportunities to meet with management, tour properties and receive reports relating to the Corporation’s business and affairs. |
7 . Every corporation should examine the size and, where appropriate, consider reducing the size of the Board with a view to improving effectiveness. | Yes | The Board from time to time reviews the contributions of the directors, and considers whether the current size of the Board promotes effectiveness and efficiency. The Board is not big enough to need to be reduced in size. |
8 . The Board should review the adequacy and form of compensation of the directors in light of risks and responsibilities. | Yes | The Board reviews the adequacy and form of the compensation of directors annually. The Board considers the time commitment, comparative fees and responsibilities in determining remuneration. |
9 . Committees should be generally composed of non-management directors, the majority of whom are unrelated to management. | Yes | The Audit Committee is comprised of two unrelated, non-management directors and one director who is part of management. |
Guidelines | Does the Corporation Align? | Comments |
10 . The Board should expressly assume responsibility for, or appoint a committee for, developing the Corporation’s approach to corporate governance issues. | Yes | The full Board is responsible for developing and monitoring the Corporation’s approach to governance issues. |
11 . (a) The Board, together with the CEO, should develop position descriptions for: | | |
(i) the Board; and | No | There are no specific position descriptions for the Board, since the Board has broad plenary power. Any responsibility which is not delegated to senior management or the Audit Committee remains with the full Board. |
(ii) the CEO, including the limits to his responsibilities. | Yes | The CEO’s position description is contained in his employment agreement, which was approved by the Board. All new material projects and agreements are approved by the Board. |
(b) The Board should approve the CEO’s corporate objectives. | Yes | The CEO’s objectives are discussed and approved at Board meetings. |
12 . The Board should establish structures and procedures to enable the Board to function independently of management. | No | The Corporation is not large enough, nor is the Board of Directors, to make this feasible. |
13 . The Board should establish an Audit Committee, composed only of outside directors, with specifically defined roles and responsibilities, direct communication channels with the internal and external auditors and oversight responsibility for management reporting on internal control. | No | The Audit Committee is comprised of three directors (one of whom is part of management). The Audit Committee’s mandate includes: -monitoring audit functions and the preparation of financial statements; -reviewing and monitoring management in carrying out its responsibility to design and implement an effective system of internal controls; -reviewing and approving quarterly financial reports and related press releases; -meeting with the outside auditors independently of management. |
Guidelines | Does the Corporation Align? | Comments |
14 . The Board should implement a system to enable individual directors to engage outside advisors at the Corporation’s expense, in appropriate circumstances, subject to the approval of an appropriate committee. | No | Should the need ever arise, the directors have been advised that they may retain outside advisors independent of the Corporation’s regular advisors, subject to the approval of the Audit Committee, in order to minimize legal fees. |