| | |
| • | We outsource some of our administrative and support functions to IDT. These administrative functions include, but are not limited to, tax compliance services, legal services, payroll services and internal audit support services. In most cases, fees for services are negotiated on a cost recovery basis. We are party to a Tax Services Agreement pursuant to which we pay IDT $10,000 a month for tax services, and to an Internal Audit Agreement pursuant to which we pay IDT on a cost recovery basis. On March 30, 2005, we signed an engagement letter with Outside Counsel Solutions, Inc., which is affiliated with IDT, pursuant to which we have the right to retain legal counsel on an hourly basis from time to time to supplement the resources in our internal legal department as we deem appropriate. In January 2003, we entered into an Intellectual Property Legal Services Agreement pursuant to which IDT charged us $25,000 per month for intellectual property services, including patent and trademark prosecution. On April 4, 2005, we terminated this agreement and are either performing internally, or retaining outside counsel or other advisors to provide, the intellectual property services formerly provided by IDT. During fiscal 2005, we incurred fees totaling $0.7 million for all such services. We are currently negotiating other service agreements with IDT for the services they are providing that have not been formalized in written agreements. The costs for such services are included in the total charges noted. |
On October 29, 2003, we entered into a binding memorandum of understanding (“MOU”) with IDT, which requires us to issue 6.9 million shares of Class A common stock to IDT at the time we execute definitive telecommunications services and related agreements with IDT. No definitive agreements have been executed as of November 1, 2005.
The MOU requires IDT to provide us, directly or through its subsidiaries, with local and inter-exchange network access, termination, origination and other related services, including sales and marketing assistance and an agreement by IDT not to compete in the cable and broadband telephony market. IDT is a competitive local exchange carrier and an inter-exchange carrier and its network includes switching facilities in several U.S. cities and additional points of presence in various countries, allowing us to co-locate our equipment and interconnect to IDT’s network at those points.
Once issued, the 6.9 million shares will be held in escrow to secure IDT’s performance obligations under the agreements and are to be released to IDT in equal annual installments over the five year term of the MOU, which began October 29, 2003, with the first release to occur when definitive agreements are signed. During the second quarter of fiscal 2004, IDT started providing us with services and benefits under the terms of the MOU. Pursuant to the terms of the MOU, IDT has provided certain services to us at IDT’s cost plus 5 percent, which we record to our direct cost of revenue. IDT charged us $0.2 million for such services in fiscal 2005. We maintain a close working relationship with IDT, and, as discussed above, we do business with them on a variety of levels. The fact that we have not completed definitive agreements has not prevented us from working together pursuant to the terms of the MOU nor has it prevented IDT from supporting our cable telephony service offerings while we negotiate definitive agreements. While the MOU identifies the scope of services to be provided and the consideration and methodology for paying for such services, we cannot finalize the definitive agreements until our business units and technical teams further develop the details of the services to be provided by IDT. The issuance of the 6.9 million shares is subject to variable accounting treatment until the shares are released from escrow.
Back to Contents
Although we intend to use IDT as one of our primary providers for telecommunications services related to offering cable telephony, we have sole discretion to use other telecommunications services providers. We have used and may continue to use other providers in cases where they offer more competitive rates, in situations where IDT is not able to deliver the services we require or for other reasons as we deem strategically, operationally or financially appropriate.
Our agreement with Union Telecard Alliance |
During the second quarter of fiscal 2004, we executed an agreement with Union Telecard Alliance, LLC (“UTA”), a subsidiary of IDT, which ended UTA’s distribution of our disposable calling cards effective December 31, 2003, and provided for an orderly wind- down over a two-year period of our disposable calling card business. This resulted in exit costs of $0.4 million to compensate UTA for estimated obligations associated with our disposable calling cards then in the marketplace. These exit costs were recorded in restructuring, severance, impairment and other items during the second quarter of fiscal 2004. Pursuant to the terms of our agreement with UTA, the parties will settle the aforementioned obligations over a two-year period ending December 31, 2005, through monthly reconciliations of on- going wind down activities, with final settlement to be completed by February 15, 2006. Consequently, no sales of disposable calling cards to IDT affiliates were recorded during fiscal 2005, sales of such cards to IDT affiliates in fiscal 2004 were nominal, and sales of such cards to IDT affiliates in fiscal 2003 amounted to $6.4 million.
We have entered into a sublease for the use of our Newark headquarters with IDT. The Newark sublease expires on May 31, 2010. The current monthly rent is $105,320. We also lease rack space from IDT in their facilities at another location in Newark, New Jersey and in London, England. These rack space leases are month-to-month and the current monthly rent for the Newark lease is $40,950 and for the London lease is $2,721. We have also entered into a co-location agreement with IDT for our Piscataway facility, which is leased by IDT from a corporation owned and controlled by Howard Jonas. The Piscataway sublease expires September 4, 2006, and the current monthly rent is $18,450. During a portion of fiscal 2005, we leased space in Hackensack, New Jersey from a company affiliated with Howard Jonas. Monthly rent was $2,300 for this lease until it was terminated in March 2005.
In April 2002, we loaned Stephen Greenberg, who was then our Vice Chairman and Chief Executive Officer and is now our Chairman, the sum of $3.6 million. The loan bore interest at the short-term applicable federal rate under code section 1274(d) and principal and interest were due on April 9, 2005 (“Maturity Date”). The loan was non-recourse to Mr. Greenberg and was secured by options to purchase 300,000 shares, which carried a strike price of $5.08, of our common stock granted to Mr. Greenberg in April 2002. The loan principal and accrued interest was not repaid on the Maturity Date and, pursuant to the terms of the loan agreement, Mr. Greenberg returned the 300,000 options to us for cancellation. Due to the non-recourse nature of the loan, we recorded compensation expense for the $3.6 million principal amount of the note over its three-year maturity period. We recorded compensation expense relating to this loan of $0.8 million, $1.2 million and $1.2 million, respectively, during fiscal 2005, 2004 and 2003. During fiscal 2005 we wrote-off $0.3 million of interest that had accrued on the loan and was forgiven.
Pursuant to Mr. Greenberg’s employment agreement, in July 2000 we loaned him the sum of $600,000. The entire principal and interest (computed at the Short Term Applicable Federal Rate) of $656,000 was repaid in October 2003.
In January 2002, Ilan Slasky resigned as our Chief Financial Officer. Pursuant to an agreement between Mr. Slasky and us, Mr. Slasky waived various rights under his employment agreement, entered into a two year restrictive non-compete covenant and agreed to provide consulting services for a four-year period all in exchange for settlement of various loans with us and the guarantee of continued benefits for a similar period. The aggregate principal sum of Mr. Slasky’s borrowings from Net2Phone was $1.5 million. Net2Phone agreed to forgive the loans in four equal installments upon the completion of each of the four years of his
27
Back to Contents
consulting arrangement. In connection with the termination of his employment, Mr. Slasky sold 500 shares of ADIR stock to IDT Corporation. IDT then transferred the ADIR shares to us for 273,798 shares of Net2Phone common stock valued at $1.4 million or $5.20 per share, the closing price of the stock on January 24, 2002. Under certain circumstances, Net2Phone is required to guarantee to IDT that the shares still owned by it on January 31, 2007 will have a market value of at least $5.20 per share on that date.
|
Transactions with Directors |
We secure insurance coverage from several insurance brokers. In fiscal 2005, some of the policies were arranged through a company affiliated with Jonathan Mason, the husband of Joyce J. Mason, the Senior Vice President, General Counsel, Secretary and a director of IDT Corporation and a director of Net2Phone until October 2004 (and the sister of Howard S. Jonas, our Vice Chairman), and Irwin Jonas, the father of Joyce J. Mason and Howard S. Jonas. The aggregate premiums paid by us with respect to the policies in fiscal 2005 was $1,425,705. These premiums were paid to third parties that in turn shared commissions with respect to these premiums with the affiliated company. All of our insurance coverage is reviewed by an outside independent insurance consultant to ensure that these insurance policies are both necessary and reasonable.
We incurred obligations for food related expenses during fiscal 2005 of $65,041 to a food service provider owned by Samuel Jonas, the son of Howard S. Jonas, that operates a cafeteria in the building where we maintain our headquarters. This business was sold to an unrelated third party at the end of fiscal 2005.
28
Back to Contents
STOCKHOLDER PROPOSALS AND NOMINATIONS
Stockholder proposals for our 2006 Annual Meeting of Stockholders must be received at our principal executive offices by July 24, 2006, to be considered for inclusion in our proxy materials relating to such meeting.
Stockholders may nominate directors or bring other business before the stockholders at the 2006 Annual Meeting by notifying our Secretary in writing at our principal executive offices not later than October 7, 2006. Please note that this relates only to matters you wish to bring before your fellow stockholders at our annual meeting. This is separate from the Securities and Exchange Commission’s requirements to have your proposal included in our proxy statement.
We reserve the right to reject, rule out of order, or take other appropriate action with respect to any proposal or nomination that does not comply with applicable requirements.
SELECTION OF DIRECTORS
As a “controlled company” as defined in the Nasdaq Marketplace Rules, we are not required to establish a nominating committee. The Board does not delegate the responsibility of nominating potential new directors to a separate nominating committee because it believes that all directors serving on the Board should be involved in this process. The Board will consider stockholder recommendations for candidates for the Board. All such nominations should be sent to Net2Phone, Inc., Corporate Secretary, 520 Broad St., Newark, NJ 07102, and made in accordance with any procedures that may be set forth on the Investor Relations portion of our web site, www.net2phone.com, in the future. The Board also considers candidates recommended by current directors, company officers, employees and others. While the Board of Directors has not, as of the date of this proxy statement, adopted formal procedures for considering stockholder recommendations, we expect candidates to have (1) high standards of ethics and integrity, and good judgment, (2) a background that reflects broad business experience and credentials, preferably experience serving as a board member for one or more other public companies and (3) a familiarity with good corporate governance practices. The candidate’s qualifications must indicate that he or she will be able to make significant and immediate contributions to the Board’s discussions and decisions and be able to devote sufficient time and energy to the performance of the duties of a director. The Board’s review of a candidate is typically based on written materials provided with respect to the potential candidate, personal references and interviews. In fiscal 2005, the Board did not pay a fee to any third party to identify candidates.
OTHER MATTERS
As of the date of this proxy statement, the Board does not intend to present at the annual meeting any matters other than those described herein and does not presently know of any matters that will be presented by other parties. If any other matter requiring a vote of the stockholders should come before the meeting, it is the intention of the persons named in the proxy to vote with respect to any such matter in accordance with the recommendation of the Board or, in the absence of such a recommendation, in accordance with the best judgment of the proxy holder.
| /s/ Glenn J. Williams |
| Glenn J. Williams Executive Vice President of Business and Legal Affairs, General Counsel and Secretary |
November 17, 2005
29
Back to Contents
Appendix A
NET2PHONE, INC.
AUDIT COMMITTEE CHARTER
The Audit Committee of Net2Phone, Inc. (the “Company”) shall have at least three members, comprised solely of directors who (1) meet the independence standards for audit committee members set forth in the rules of the National Association of Securities Dealers, Inc., (“NASD”) (2) have not participated in the preparation of the financial statements of the Company or any affiliate at any time during the past three years and (3) are able to read and understand fundamental financial statements.
At least one member of the Audit Committee shall in the judgment of the board of directors be an “Audit Committee Financial Expert” in accordance with the rules and regulations of the Securities and Exchange Commission, the NASD and Section 407 of the Sarbanes-Oxley Act. Any Committee member who has been designated as an Audit Committee Financial Expert shall not, as a result of such designation, have any responsibilities, duties, obligations or liabilities supplemental to those such member already has undertaken as a member of the Committee. Likewise, the presence of a designated Audit Committee Financial Expert on the Committee does not otherwise affect the responsibilities, duties, obligations or liabilities of any other member of the Committee. Furthermore, the designation of any member as an Audit Committee Financial Expert shall not make such person an expert for any purpose, including without limitation under Section 11 of the Securities Act or under applicable fiduciary laws. The designation by the Board of any person as an Audit Committee Financial Expert is solely disclosure-based and made for purposes of complying with Section 407 of the Sarbanes-Oxley Act.
The Board shall designate one of the members as Chairman of the Committee, and the Secretary of the Company shall keep a separate book of minutes of the Audit Committee’s proceedings and actions.
The Audit Committee shall represent and assist the Board of Directors with the oversight of: (a) the integrity of the Company’s financial statements and internal controls, (b) the Company’s compliance with legal and regulatory requirements, (c) the independent auditor’s qualifications and independence and (d) the performance of the Company’s internal audit function and the independent auditor. Except as otherwise required by applicable laws, regulations or listing standards, all major decisions are considered by the Board of Directors as a whole.
While the Audit Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Audit Committee to plan or conduct audits or to determine that the Company’s financial statements are complete and accurate and are in accordance with generally accepted accounting principles. This is the responsibility of management and the independent auditor. Nor is it the duty of the Audit Committee to conduct general investigations or to assure compliance with laws and regulations and the Company’s compliance policies.
The Audit Committee shall have the following responsibilities:
1. | Appoint and retain or replace the independent auditor (subject, if applicable, to stockholder ratification), and approve all audit plans, engagement fees and terms (including providing comfort letters in connection with securities underwritings) and all significant non-audit engagements with the independent auditor. Ensure the rotation of the lead audit partner as required by law and consider whether to rotate the audit firm itself. |
| |
2. | Pre-approve all permitted audit and non-audit services to be performed by the independent auditor and establish policies and procedures for the engagement of the independent auditor to provide permitted audit and non-audit services. |
A-1
Back to Contents
3. | Receive and review: (a) a report by the independent auditor describing the independent auditor’s internal quality-control procedures and any material issues raised by the most recent internal quality-control review, or peer review, of the independent auditing firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with any such issues; and (b) other required reports from the independent auditor. |
| |
4. | At least annually, consider the independence of the independent auditor, including whether the provision by the independent auditor of permitted non-audit services is compatible with independence, and obtain and review a report from the independent auditor describing all relationships between the auditor and the Company. |
| |
5. | Review with the independent auditor: (a) the scope and results of the audit; (b) any problems or difficulties that the auditor encountered in the course of the audit work, and management’s response; and (c) any questions, comments or suggestions the auditor may have relating to the internal controls, and accounting practices and procedures, of the Company or its subsidiaries. |
| |
6. | Review, at least annually, (a) the scope and results of the internal audit program, including then current and future programs of the Company’s internal audit department, and (b) the appointment, performance and replacement of the director of the internal audit department and any other senior personnel responsible for internal audit functions. Review the procedures for ensuring the acceptable implementation of recommendations made by the independent auditor, and any significant matters contained in reports from the internal audit department. |
| |
7. | Review with the independent auditor, the Company’s internal audit department, and management: (a) the adequacy and effectiveness of the systems of internal controls (including any significant deficiencies and significant changes in internal controls reported to the Audit Committee by the independent auditor or management), accounting practices, and disclosure controls and procedures (and management reports thereon), of the Company and its subsidiaries; and (b) current accounting trends and developments, and take such action with respect thereto as may be deemed appropriate. |
| |
8. | Review with management and the independent auditor the annual and quarterly financial statements of the Company, including: (a) the Company’s disclosures under “Management’s Discussion and Analysis of Financial Condition and Results of Operations”; (b) any material changes in accounting principles or practices used in preparing the financial statements prior to the filing of a report on Form 10-K or 10-Q with the Securities and Exchange Commission; and (c) the items required by Statement of Auditing Standards 61 as in effect at that time in the case of the annual statements and Statement of Auditing Standards 71 as in effect at that time in the case of the quarterly statements. |
| |
9. | Recommend to the Board of Directors, based on the review described in paragraphs 4 and 8 above, whether the financial statements should be included in the annual report on Form 10-K. |
| |
10. | Prepare a report each year for inclusion in the Company’s proxy statement relating to the election of directors. |
| |
11. | Discuss earnings press releases generally, including the use of “pro forma” or “adjusted” non-GAAP presentations, as well as financial information and earnings guidance provided to analysts and ratings agencies. |
| |
12. | Discuss significant financial risk exposures and the steps management has taken to monitor, control and report such exposures, including the Company’s risk assessment and risk management policies. |
| |
13. | Review management’s monitoring of the Company’s Code of Conduct. |
| |
14. | On at least an annual basis, review with the Company’s general counsel the Company’s compliance with applicable laws and regulations, and inquiries received from regulators on governmental agencies. |
| |
15. | Establish and maintain procedures for (a) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal controls and auditing matters and (b) the confidential and |
A-2
Back to Contents
| anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters. |
| |
16. | Ensure appropriate policies for the hiring of employees and former employees of the independent auditor have been adopted with due regard for the continuing independence of such auditor. |
| |
17. | Retain and terminate legal, accounting or other consultants or experts, at the Company’s expense, as it deems necessary to fulfill the responsibilities of the Audit Committee. |
| |
18. | Conduct an annual performance evaluation of the Audit Committee and annually evaluate the adequacy of its Charter. |
| |
19. | Request and obtain from the independent auditor assurance that Section 10A (audit requirements) of the Securities Exchange Act of 1934 has not been implicated. |
| |
20. | Perform any other activities consistent with this Charter, the Company’s Bylaws and governing law, as the Audit Committee deems appropriate or necessary. |
The Audit Committee shall meet at such times as it deems necessary to fulfill its responsibilities. The Audit Committee shall periodically meet separately, in executive session, with management, the internal auditor and the independent auditor. The Audit Committee shall report regularly to the Board of Directors with respect to its activities and make recommendations to the Board of Directors as appropriate. The Committee may form one or more subcommittees, each of which may take such actions as may be delegated by the Committee.
A-3
Back to Contents
PROXY | Net2Phone, Inc. | PROXY |
Annual Meeting of Stockholders, December 14, 2005 THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS |
The undersigned, having received the Notice of Annual Meeting, Proxy Statement and Annual Report of Net2Phone, Inc., hereby appoints Liore Alroy and Glenn J. Williams, or either one of them acting singly, with full power of substitution in each of them, the proxy or proxies of the undersigned to attend the Annual Meeting of Stockholders of Net2Phone, Inc. to be held on December 14, 2005, and any postponement or adjournment thereof, and to vote all shares of Net2Phone, Inc. common stock that the undersigned would be entitled to vote if personally present in the manner indicated below and on the reverse side, and on any other matters properly brought before the meeting or any postponement or adjournment thereof.
Please mark your choice like this [X] in blue or black ink. The Board of Directors recommends that you vote For all nominees and For proposal 2.
1. | Election of the following nominees as directors: James A. Courter, Jesse P. King and Michael J. Weiss, M.D., Ph.D. |
| | |
For all nominees | Withhold for all nominees | Withhold for the following only (write the names of the nominee(s) in the space below): |
| | |
[ ] | [ ] | ________________________________________ |
| |
2. | Ratification of the selection of Ernst & Young LLP as Independent Registered Public Accounting Firm. |
| | | |
| FOR [ ] | AGAINST [ ] | ABSTAIN [ ] |
| | | |
3. | In their discretion, the proxies are authorized to vote upon such other matters as may properly come before the meeting or any postponement or adjournment thereof. |
(Signature should be exactly as name or names shown on this proxy. If stock is held jointly, each holder should sign. If signing is by attorney, executor, administrator, trustee or guardian, please give full title. If stockholder is a corporation, the signature should be that of an authorized officer, who should indicate his or her title.)
Date ____________________ , 2005 | | ________________________________________ |
| | Signature(s) |
I plan to attend the meeting: | | |
| | ________________________________________ |
Yes [ ] No [ ] | | Print Name(s) |
This proxy will be voted FOR all nominees and FOR approval of proposal 2 unless otherwise indicated, and in the discretion of the proxies on all matters properly brought before the meeting.