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later, Chief Operating Officer of CoolBrands International Inc. (TSE:COB.A), and from 1993 until 2006, he was a Director, and later the Chairman and Chief Executive Officer, of Calip Dairies, a privately held consumer products company. Mr. Smith was also the Chairman and Chief Executive Officer of Hempstead Capital Corporation, a private holding company, until it was acquired in 2006. Mr. Smith is currently the founder and Managing Partner of Smith Global Ventures, a privately held venture firm. Mr. Smith received a B.A. degree and graduated with honors from Boston University.
Hubertus Spierings has served on our board of directors since June 4, 2007. From 1992 until 2002, Mr. Spierings served as a non-executive chairman of the board of Cargill International S.A., a subsidiary of a privately held agricultural management company, and from 1999 until 2002, he served as executive vice president of Cargill, Inc, a privately held agricultural management company. From 2004 until early 2009, Mr. Spierings served as a director on the board of directors of the International Management Institute-Kyiv, a private Ukranian professional school. Mr. Spierings earned a degree in economics from Nyenrode N.O.I.B. (an international business college in the Netherlands).
Gary D. Nusbaum has served on our board of directors since August 24, 2007. From 1989-2002, Mr. Nusbaum was at the Private Equity firm Warburg Pincus, where he was a Managing Director, and from 2003 until 2005, Mr. Nusbaum was a Managing Director at Aetos Capital, an asset management firm. At Aetos Capital, Mr. Nusbaum was the firm’s Chief Financial Officer, and also headed its private equity business. In 2006, Mr. Nusbaum joined Palladium Equity Partners, LLC, as a Managing Director. Mr. Nusbaum received his Bachelor of Science in Economics and Master of Business Administration degrees from The Wharton School of the University of Pennsylvania. He has been a board member of several public and private companies.
John C. Ferrara has served on our board of directors since April 4, 2008. Mr. Ferrara is currently Chief Financial Officer of EDGAR® Online®, Inc. (NASDAQ: EDGR). Prior to joining EDGAR® Online®, Inc., Mr. Ferrara served as Interim CFO to GAMCO Investors, Inc., President of The LGL Group, Inc. and has held chief financial officer positions at Space Holding Corporation, Golden Books Family Entertainment and Renaissance Communications Corporation. Since 1999, Mr. Ferrara has served on the Boards of Directors of several public companies, including GAMCO Investors and Lynch Interactive. Mr. Ferrara is currently serving on the Board of Voice of an Angel, Inc., a non-profit organization. Mr. Ferrara holds a B.S. in Accounting from the University of Maryland as well as an M.B.A. in Finance from Columbia University.
Michael Serruya has served on our board of directors since March 2000. Since February 2000, Mr. Serruya has been Chairman of Yogen Fruz World Wide Incorporated, and from 1995 to February 2000 he was President, Chief Executive Officer and Chairman of Yogen Fruz, a consumer products company. Mr. Serruya was also a member of the Ontario Jobs and Investment Board, an Ontario government organization. Mr. Serruya is currently the President and Chief Executive Officer of CoolBrands International Inc. (TSE:COB.A). Mr. Serruya attended Ryerson Polytechnical Institute.
David R. Gandara, M.D. has served on our board of directors since April 30, 2008. Since 1994, Dr. Gandara has been a professor of medicine at the University of California, Davis School of Medicine. He also is Associate Director of Clinical Research and has been Director of Thoracic Oncology at the University of California, Davis Cancer Center since 1994. He is a diplomat of the American Board of Internal Medicine specializing in Medical Oncology. He also serves on the board of directors for the International Association for the Study of Lung Cancer (IASLC) and is a prior board member and secretary-treasurer of the American Society for Clinical Oncology (ASCO). He also is chair of the NCI-directed Lung Correlative Science Committee. Dr. Gandara received his M.D. from the University of Texas Medical Branch and holds a B.A. from the University of Texas.
Kirk K. Calhoun has served as a member of our board of directors since May 16, 2008. Mr. Calhoun joined Ernst & Young, LLP, a public accounting firm, in 1965 and served as a partner of the firm from 1975 until his retirement in 2002. Mr. Calhoun is a Certified Public Accountant. He is currently on the board of directors of Abraxis Bioscience, Inc. and was on the board of directors of Replidyne, Inc. until its acquisition by Cardiovascular Systems, Inc. in February 2009. Mr. Calhoun received a B.S. in Accounting from the University of Southern California.
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Our Board of Directors has reviewed the materiality of any relationship that each of our directors has with Response Genetics, Inc., either directly or indirectly. Based upon this review, our Board has determined that the following members of the Board are “independent directors” as defined by The NASDAQ Stock Market: Hubertus Spierings, Gary D. Nusbaum, John C. Ferrara, David R. Gandara, M.D. and Kirk K. Calhoun.
In the course of our board of directors’ determination regarding the independence of Gary Nusbaum in particular, the board of directors considered that a member of his immediate family is partner and chairman of a law firm which served as the Company’s legal counsel on certain matters during the last fiscal year, and it is anticipated the Company will continue the relationship with the firm in this fiscal year. Our board of directors ultimately determined that Mr. Nusbaum can be classified as an independent director based on the relative insignificance of the Company’s annual legal fees paid to the law firm as a percentage of such firm’s total annual revenue.
Board of Directors Meetings and Attendance
Our board of directors met five times during the fiscal year ended December 31, 2008, either in person or by teleconference. During 2008, each of our directors attended at least 75% of the aggregate of the number of meetings of the Board and of committees of the Board on which he served during fiscal 2008.
Our corporate governance guidelines provide that directors are strongly encouraged to attend the annual meeting of stockholders. Dr. DeMeester, Ms. Danenberg, Mr. Calhoun, Mr. Ferrara, Mr. Nusbaum, Mr. Serruya, Mr. Smith and Mr. Spierings attended the 2008 annual meeting of our stockholders.
Board Committees
In order to fulfill its responsibilities, our board of directors has delegated certain authority to its committees. There are three standing committees.
A brief description of each of the Board committees and their functions is described below. Additional information about the committees can be found in the committee charters, which are available on the Investor Relations section of our website atwww.responsegenetics.com. Printed copies of these charters or the Code may be obtained without charge by writing to the Corporate Secretary.
Our board of directors has determined that all of the members of each of the board’s three standing committees are independent as defined under the rules of the NASDAQ Stock Market, including, in case of all members of the audit committee, the independence requirements contemplated by Rule 10A-3 under the Securities and Exchange Act of 1934.
Audit Committee
Our audit committee’s responsibilities include:
| • | assisting the Board in monitoring the integrity of the financial statements of the Company and financial reporting procedures and the Company’s compliance with legal and regulatory requirements; |
| • | approving and retaining the independent auditors to conduct the annual audit of our books and records and informing the Board of any significant accounting matters, including accounting policies; |
| • | reviewing management’s accounting for the Company’s financial results and reviewing the timeliness and adequacy of the reporting of those results and related judgments; |
| • | reviewing the proposed scope and results of the audit; |
| • | reviewing and pre-approving the independent auditor’s audit and non-audit services rendered; |
| • | approving the audit fees to be paid; |
| • | reviewing accounting and financial controls with the independent auditors and our financial and accounting staff; |
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| • | reviewing and approving transactions between us and our directors, officers and affiliates; |
| • | recognizing and preventing prohibited non-audit services; |
| • | overseeing internal audit functions and inquiring into the audits of the Company’s books made internally and by outside independent registered public accounting firm; |
| • | reviewing the performance of the Audit Committee; |
| • | establishing procedures for the receipt, retention and treatment of complaints relating to accounting, internal accounting controls, and for the confidential, anonymous submission by employees of concerns regarding accounting or auditing matters; |
| • | reviewing and reporting to the Board on the Company’s management of its financial resources; and |
| • | preparing the report of the audit committee that SEC rules require to be included in our annual meeting proxy statement. |
The members of our audit committee are Mr. Ferrara, Mr. Nusbaum and Mr. Calhoun. Mr. Ferrara chairs the committee. Mr. Spierings served as a member of our audit committee until his resignation from the committee effective June 17, 2008. John C. Ferrara, the Chairman of the Audit Committee, is an independent director who has been determined by our Board of Directors to be an audit committee financial expert. Stockholders should understand that this designation is a disclosure requirement of the SEC related to Mr. Ferrara’s experience and understanding with respect to certain accounting and auditing matters. The designation does not impose upon Mr. Ferrara any duties, obligations or liability that are greater than are generally imposed on him as a member of the Audit Committee and the Board of Directors, and his designation as an audit committee financial expert pursuant to this SEC requirement does not affect the duties, obligations or liability of any other member of the Audit Committee or the Board of Directors. Our audit committee met seven times during 2008.
A copy of the Audit Committee’s written charter is publicly available on our website atwww.responsegenetics.com.
Compensation Committee
Our compensation committee is composed of three members and is authorized to:
| • | review and recommend the compensation arrangements for management, including the compensation for our president and chief executive officer; |
| • | establish and review general compensation policies with the objective to attract and retain superior talent, to reward individual performance and to achieve our financial goals; |
| • | administer our stock incentive plans; and |
| • | prepare the report of the compensation committee that SEC rules require to be included in our annual meeting proxy statement. |
The Compensation Committee has adopted a combination of compensation elements in order to further our compensation goals. The elements include: (i) base salary, (ii) annual or other time or project based incentive compensation based upon individual and corporate performance; and (iii) long-term incentive compensation in the forms of equity participation. In furtherance of our compensation objectives, the Compensation Committee also considers publicly available compensation data for directors and management, provided by our compensation consultant, Equilar, Inc. In addition, the Compensation Committee considers the recommendation of our chief executive officer with respect to the appropriate compensation of our other executive officers.
The members of our compensation committee are Mr. Spierings, Mr. Calhoun and Dr. Gandara. Mr. Spierings chairs the committee. Mr. Nusbaum served as a member of our Compensation Committee until his resignation from the committee effective June 17, 2008. Mr. Ferrara served as a member of our Compensation
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Committee until his resignation from the Committee effective September 17, 2008. Mr. Calhoun was duly elected to our Compensation Committee on September 17, 2008. Our compensation committee met three times during 2008.
A copy of the Compensation Committee’s written charter is publicly available on our website atwww.responsegenetics.com.
Nominating and Governance Committee
Our nominating and governance committee is composed of three members and is authorized to:
| • | seek and identify individuals qualified to become Board members, and reviews and recommends possible candidates for Board membership, taking into account such criteria as independence, skills, diversity, occupation and experience in the context of the needs of the Board; |
| • | review the structure of the Board, its committees and overall size; |
| • | recommend for Board approval assignments of Board members to committees and selection of Board committee chairs; |
| • | oversee the implementation of the Code of Business Conduct and Ethics and monitors compliance with the Code; |
| • | determine a schedule for regular executive sessions of the Board in which non-management directors meet without management participation; |
| • | develop and recommend to the Board corporate governance principles applicable to our company; |
| • | oversee the process of succession planning for management; |
| • | review and maintain oversight of matters relating to the independence of Board and committee members; |
| • | review the performance of the nominating and governance committee; and |
| • | oversee the annual performance evaluation of the board of directors and management. |
The members of our Nominating and Governance Committee are Mr. Spierings, Mr. Nusbaum and Mr. Ferrara. Mr. Nusbaum chairs the committee. Our nominating and governance committee met three times during 2008.
A copy of the Nominating Committee’s written charter is publicly available on the Company’s website atwww.responsegenetics.com.
Shareholder Communications to the Board
Generally, shareholders who have questions or concerns should contact our Corporate Headquarters to the attention of Thomas Stankovich, 323-224-3900. However, any shareholders who wish to address questions regarding our business directly with the Board of Directors, or any individual director, should direct his or her questions to the Board members via e-mail atDirectors@responsegenetics.com. Communications will be distributed to the Board, or to any individual director or directors as appropriate, depending on the facts and circumstances outlined in the communications. Items that are unrelated to the duties and responsibilities of the Board may be excluded, such as:
| • | junk mail and mass mailings |
| • | resumes and other forms of job inquiries |
| • | solicitations or advertisements. |
In addition, any material that is unduly hostile, threatening, or illegal in nature may be excluded, provided that any communication that is filtered out will be made available to any outside director upon request.
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Executive Officers
The following table sets forth certain information regarding our named executive officers as of December 31, 2008. We have employment agreements with all of our named executive officers.
| | | | |
Name | | Age | | Position |
Kathleen Danenberg | | 62 | | President, Chief Executive Officer and Director |
Thomas Stankovich | | 48 | | Vice President, Chief Financial Officer and Secretary |
James Clark | | 40 | | Vice President and Chief Operating Officer |
Denise McNairn | | 41 | | Vice President and General Counsel |
The following is a brief summary of the background of each of our named executive officers. There are no family relationships among any of the executive officers.
Kathleen Danenberg has been our Chief Executive Officer and President since 2002. Please see her biography in the section entitled “The Board of Directors” above.
Thomas Stankovich has served as our Vice President, Chief Financial Officer and Secretary since November 2006. Mr. Stankovich has gained financial and business experience over the past 23 years working in both domestic and international operations with publicly-traded companies in the pharmaceutical and biotechnology industries. Mr. Stankovich most recently was Executive Vice President and Chief Financial officer at Cobalis Corp. (Nasdaq: CLSC) from December 2005 until he joined us. Subsequent to Mr. Stankovich's departure from Cobalis in November, 2006, Cobalis declared Chapter 11 bankruptcy in October, 2007. Prior to his position at Cobalis Corp., he worked at MP Biomedicals, LLC where he served as Senior Vice President and Chief Financial Officer from July 2003 to December 2005. From January 2003 through July 2003 Mr. Stankovich worked as a financial consultant. He served as Senior Vice President and Chief Financial Officer for Ribapharm, Inc. (NYSE: RNA) from December 2001 to January 2003 (now part of Valeant Pharmaceuticals International) (NYSE: VRX) where he helped complete an initial public offering in April 2002. Since 1986, Mr. Stankovich has served in various executive financial management positions for ICN Pharmaceuticals, Inc. (NYSE: ICN) (now renamed Valeant Pharmaceuticals International) including Vice President, Chief Financial Officer for ICN International A.G., and Vice President and Controller for ICN Europe. Mr. Stankovich holds Bachelor of Science degrees in both accounting and finance from California State University, Northridge.
James Clark joined us as our Vice President and Chief Operating Officer in October 2006 and was terminated by the Company in February 2009 in connection with the reduction of workforce. From June 1, 2003 to August 31, 2006, Dr. Clark served as head of the Cancer Molecular Biology, Technology group at GlaxoSmithKline — Biologicals (NYSE: GSK). From 1995 to 2003, Dr. Clark served as a Senior Research Fellow within the Department of Medicine, University of Glasgow, where he began his career developing molecular techniques and applications for the study of the immune response to breast cancer. Dr. Clark received his B.S.c from Heriot-Watt University, Edinburgh, Scotland and his Ph.D. from the Department of Biochemistry, University of Glasgow, Scotland.
Denise McNairn has served as our Vice President and General Counsel in February 2007. Prior to joining us, from 2001 to 2007, Ms. McNairn was an attorney at Kenyon & Kenyon LLP. Prior to working for Kenyon & Kenyon, Ms. McNairn worked as a Technology Transfer Specialist at the National Cancer Institute Technology Transfer Branch, where she began her career in drafting and negotiating transactional agreements. Ms. McNairn received her B.S. from Virginia Polytechnic Institute and State University, an M.S. from Johns Hopkins University and her J.D. from the University of Maryland School of Law.
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EXECUTIVE COMPENSATION
Summary Compensation Table
The following table shows the total compensation paid or accrued during the last two fiscal years ended December 31, 2007 and 2008 to (1) our Principal Executive Officer, (2) our Principal Financial Officer and (3) our two next most highly compensated executive officers who earned more than $100,000 during the fiscal year ended 2008.
| | | | | | | | | | | | |
Name and Principal Position | | Year | | Salary ($) | | Bonus ($) | | Stock Options ($)(A) | | All Other Compensation(B) | | Total ($) |
Kathleen Danenberg, President and CEO | | | 2008 | | | $ | 371,000 | | | $ | 0 | | | $ | 417,676 | | | $ | 18,027 | (B) | | $ | 806,703 | |
| | 2007 | | | $ | 350,000 | | | $ | 175,000 | | | $ | 689,836 | | | $ | 114,673 | | | $ | 1,329,509 | |
Thomas Stankovich, Vice President, Chief Financial Officer and Secretary | | | 2008 | | | $ | 233,200 | | | $ | 0 | | | $ | 111,188 | | | $ | 0 | | | $ | 344,388 | |
| | 2007 | | | $ | 220,000 | | | $ | 80,000 | | | $ | 44,387 | | | $ | 0 | | | $ | 344,387 | |
| | | | | | | | | | | | | | | | | | | | | | | |
James Clark, Vice President, Chief Operating Officer | | | 2008 | | | $ | 251,856 | (C) | | $ | 0 | | | $ | 110,048 | | | $ | 0 | | | $ | 361,904 | |
| | 2007 | | | $ | 237,600 | | | $ | 80,000 | | | $ | 44,314 | | | $ | 0 | | | $ | 361,914 | |
| | | | | | | | | | | | | | | | | | | | | | | |
Denise McNairn, Vice President, General Counsel | | | 2008 | | | $ | 238,500 | | | $ | 0 | | | $ | 111,575 | | | | 0 | | | $ | 350,075 | |
| | 2007 | | | $ | 225,000 | | | $ | 80,000 | | | $ | 44,576 | | | $ | 0 | | | $ | 349,576 | |
| (A) | Represents the compensation expense related to outstanding stock options we recognized for the year ended December 31, 2008 under Statement of Financial Accounting Standards 123R to our named executive officers. Assumptions used in the calculation of these amounts are included in Note 11 to our financial statements for the year ended December 31, 2008. |
| (B) | “All Other Compensation” for the year ended December 31, 2008 includes amounts paid to Ms. Danenberg pursuant to the monthly car and personal expense allowances provided for under the terms of her Employment Agreement. |
| (C) | Mr. Clark’s salary was paid in pounds sterling and was then converted to US dollars at an average exchange rate of $1.86 per Pound Sterling. |
All bonuses for 2007 were awarded on February 12, 2008 and paid on February 19, 2008.
The Danenberg Employment Agreement
We entered into an employment agreement with Ms. Danenberg on December 11, 2000. This previous agreement was superseded by a new employment agreement, which we entered into as of October 26, 2006, as amended on December 14, 2006 and on May 29, 2007, for the position of President and Chief Executive Officer. The agreement has an initial term of three years, with automatic one-year renewal terms thereafter. Ms. Danenberg is to receive an initial base salary of $350,000 per year, subject to annual adjustments at the discretion of the Board. Ms. Danenberg also is eligible to earn a minimum of 40% of her base salary as an annual bonus based upon our meeting certain performance targets and her meeting personal objectives as determined by our board of directors.
We granted Ms. Danenberg non-qualified stock option under the 2006 Stock Plan, in an amount equal to 3% of the number of shares of our common stock outstanding on October 26, 2006 on a fully diluted basis or 212,577 options at an exercise price equal to $7.00, which was the initial public offering price of our common stock (the “IPO Price”). One third of these options vested immediately upon the issuance of the options and the remainder shall vest in two equal installments on the first and second anniversaries of the date of Ms. Danenberg’s employment agreement (October 26, 2006). The options will vest immediately upon a change in control. Ms. Danenberg will be eligible for future option grants as approved by our board of directors. We will provide Ms. Danenberg with a monthly allowance of $1,000 to cover miscellaneous business expenses and a $1,000 monthly automobile allowance. We agreed to cover up to $5,000 of Ms. Danenberg’s legal fees incurred in the negotiation of her employment agreement and up to $1,000 of Ms. Danenberg’s legal fees incurred in the negotiation of the amendment to her employment agreement.
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In the event that Ms. Danenberg’s employment is terminated without cause or for good reason, as defined under the agreement, we are obligated to pay her severance equivalent to the greater of (a) one full year of base pay and benefits; or (b) the base pay and benefits for the remaining term of the employment agreement. In addition, within forty-five days of her termination, we are obligated to pay her the pro rata portion of the bonus earned as of her termination date. In addition the portion of Ms. Danenberg’s options that are vested as of the date of her termination shall be exercisable for one year from the date of her termination. In the event the employment agreement is terminated because of Ms. Danenberg’s death, or because of a disability as defined in the employment agreement, Ms. Danenberg or her estate will be entitled to receive her base pay and pro rata bonus earned as of the date of death or disability, and we will provide benefits coverage for a period of 12 months following the date of such death or disability to Ms. Danenberg or her heirs as the case may be.
In the event a change in control occurs during Ms. Danenberg’s employment, she has agreed not to resign her employment voluntarily for a period of six months following the effective date of the change in control. If she is terminated within such six-month period without cause or she resigns for good reason, in addition to any other benefits to which she is entitled and provided she executes a release of claims, Ms. Danenberg will be entitled to a lump sum payment equivalent to a month of base pay at her then current annual rate for each month during such six-month period for which she has yet to complete service to us at the time of such termination, within forty-five days following such termination. The employment agreement also places certain confidentiality, assignment of inventions and nonsolicitation obligations on Ms. Danenberg.
The Stankovich Employment Agreement
We have entered into an Employment Agreement with Thomas Stankovich, dated as of October 25, 2006, as amended on May 29, 2007 for the position of Vice President and Chief Financial Officer. He commenced employment on November 27, 2006. The agreement has an initial term of three years with automatic one-year renewal terms thereafter. The agreement provides for Mr. Stankovich to receive an initial base salary of $220,000 per year. Mr. Stankovich also is eligible to earn an annual bonus based upon our meeting certain performance targets and his meeting personal objectives as agreed upon with the CEO and approved by our board of directors.
We granted Mr. Stankovich a non-qualified stock option under the 2006 Stock Plan, in an amount equal to 1% of the number of shares of our common stock outstanding on November 27, 2006, on a fully diluted basis, or 70,976 options, at an exercise price equal to the IPO Price. The shares vest in equal annual amounts over a four-year period, beginning on the first anniversary of the initial grant date. The options will vest immediately upon a change in control. Mr. Stankovich will be eligible for additional option grants as approved by our board of directors. In the event that a change in control occurs within the first year of Mr. Stankovich’s employment, and regardless of whether he is terminated, we are obligated to give him a cash payment equal to six months salary at his base salary rate at the time of change in control, as defined in the employment agreement.
In the event that a change in control occurs within the second or third years of his employment, regardless of whether he is terminated, we are obligated to give him a cash payment equal to nine months salary at his base salary rate at the time of the change in control. In the event that Mr. Stankovich’s employment is terminated without cause or he resigns for good reason as defined under the agreement, during the first year of his employment, we are obligated to pay him severance equal to six months salary at his base salary rate at the time of termination. In the event that Mr. Stankovich’s employment is terminated without cause or he resigns for good reason within the second or third years of his employment, we are obligated to pay him severance equal to nine months salary at his base salary rate at the time of termination. In the event of Mr. Stankovich’s termination without cause, the portion of his options that are vested as of the date of his termination shall be exercisable for one year from the date of his termination. The employment agreement also places certain confidentiality, assignment of inventions and non-solicitation obligations on Mr. Stankovich.
The Clark Employment Agreement
We have entered into an Employment Agreement with James Clark, dated as of October 26, 2006, for the position of Vice President and Chief Operating Officer. The agreement provides for Dr. Clark to receive an initial base salary of £120,000 (approximately $230,000) per year. Dr. Clark also is eligible to earn an annual
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bonus based upon our meeting certain performance targets and his meeting personal objectives as agreed upon with the CEO and approved by our board of directors. Dr. Clark is eligible to participate in our employee benefit plans and we are required to reimburse him for reasonable business-travel expenses. Should either Dr. Clark or we give the other notice of the intention to terminate Dr. Clark’s employment, we may elect to terminate his employment immediately and we will be obligated, upon so electing, to pay to Dr. Clark a sum equal to his base salary exclusive of any contractual bonus or benefit in kind for the unexpired portion of the contractual notice entitlement. This obligation ceases if Dr. Clark commences alternate employment within the entitled notice period.
We granted Dr. Clark a non-qualified stock option under the 2006 Stock Plan, in an amount equal to 1% of the number of shares of our common stock outstanding on November 1, 2006 on a fully diluted basis or 70,859 options, at an exercise price equal to the IPO Price. The shares vest in equal annual amounts over a four-year period, beginning on the first anniversary of the initial grant date. The options will vest immediately upon a change in control. Dr. Clark will be eligible for additional option grants as approved by our board of directors. In the event of Dr. Clark’s termination without cause or for good reason, the portion of his options that are vested as of the date of his termination shall be exercisable for one year from the date of his termination. The employment agreement with Dr. Clark contains confidentiality, non-competition and non-solicitation provisions.
On February 9, 2009, in connection with the reduction of workforce pursuant to which the Company is closing its United Kingdom testing facility to consolidate services at its CLIA-certified laboratory facilities in Los Angeles, the Company terminated Dr. Clark. Dr. Clark will receive certain severance benefits pursuant to the terms of his employment agreement, as well as certain additional minimal severance payments required under United Kingdom employment laws.
The McNairn Employment Agreement
We have entered into an Employment Agreement with Denise McNairn, dated as of February 20, 2007, as amended on May 29, 2007 for the position of Vice President and General Counsel. The agreement has an initial term of three years with automatic one-year renewal terms thereafter. The agreement provides for Ms. McNairn to receive an initial base salary of $225,000 per year. Ms. McNairn also is eligible to earn an annual bonus of up to 35% of her base salary based upon our meeting certain performance targets and her meeting personal objectives as agreed upon with the CEO and approved by our board of directors. Ms. McNairn is eligible to participate in our employee benefit plans.
We granted Ms. McNairn a non-qualified stock option under the 2006 Stock Plan, in an amount equal to 1% of the number of shares of our common stock outstanding on February 20, 2007 on a fully diluted basis, or 71,278 options, at an exercise price equal to the IPO Price. The shares vest in equal annual amounts over a four-year period, beginning on the first anniversary of the initial grant date. The options will vest immediately upon a change in control. Ms. McNairn will be eligible for additional option grants as approved by our board of directors.
In the event that a change in control occurs within the first year of Ms. McNairn’s employment, and regardless of whether she is terminated, we are obligated to make cash payments to her equal to six months salary at her base salary rate at the time of change in control, as defined in the employment agreement. In the event that a change in control occurs within the second or third years of her employment, regardless of whether she is terminated, we are obligated to make cash payments equal to nine months salary at her base salary rate at the time of the change in control. In the event that Ms. McNairn’s employment is terminated without cause or she resigns for good reason, as defined under the agreement, during the first year of her employment we are obligated to pay her severance equal to six months salary at her base salary rate at the time of termination. In the event that Ms. McNairn’s employment is terminated without cause or she resigns for good reason within the second or third years of her employment, we are obligated to pay her severance equal to nine months salary at her base salary rate at the time of termination. In the event of Ms. McNairn’s termination without cause, the portion of her options that are vested as of the date of her termination shall be exercisable for one year from the date of her termination. The employment agreement also places certain confidentiality, assignment of inventions and nonsolicitation obligations on Ms. McNairn.
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Outstanding Equity Awards at Fiscal Year-End
The following table shows grants of stock options and grants of unvested stock awards outstanding on the last day of the fiscal year ended December 31, 2008, including both awards subject to performance conditions and non-performance-based awards,to each of the executive officers named in the Summary Compensation Table.
| | | | | | | | | | |
Name and Principal Position | | Grant Date | | Number of Securities Underlying Unexercised Options (#) Exercisable | | Number of Securities Underlying Unexercised Options (#) Unexercisable | | Options Exercise Price ($) | | Option Expiration Date |
Kathleen Danenberg President and CEO | | | 6/17/08 | | | | — | | | | 11,500 | | | $ | 3.15 | | | | 6/17/18 | |
Kathleen Danenberg President and CEO | | | 9/17/08 | | | | 18,750 | | | | 56,250 | | | $ | 3.05 | | | | 9/17/18 | |
Thomas Stankovich, Chief Financial Officer | | | 9/17/08 | | | | 7,500 | | | | 22,500 | | | $ | 3.05 | | | | 9/17/18 | |
James Clark, Chief Operating Officer | | | 9/17/08 | | | | 7,500 | | | | 22,500 | | | $ | 3.05 | | | | 9/17/18 | |
Denise McNairn, General Counsel | | | 9/17/08 | | | | 7,500 | | | | 22,500 | | | $ | 3.05 | | | | 9/17/18 | |
We granted Ms. Danenberg non-qualified stock option under the 2006 Stock Plan, in the amount of 86,500 options at an exercise price equal to the fair market value of our common stock on the date of grant. One quarter of Ms. Danenberg’s options vested immediately upon the issuance of the options and the remainder shall vest in four equal installments over a four year period on the anniversaries of the grant date.
We granted Mr. Stankovich a non-qualified stock option under the 2006 Stock Plan, in the amount of 30,000 options at an exercise price equal to the fair market value of our common stock on the date of grant. A quarter of the shares vested on the date of grant and the remaining shares vest in equal annual amounts over a four-year period, beginning on the first anniversary of the initial grant date.
We granted Mr. Clark a non-qualified stock option under the 2006 Stock Plan, in the amount of 30,000 options at an exercise price equal to the fair market value of our common stock on the date of grant. A quarter of the shares vested on the date of grant and the remaining shares vest in equal annual amounts over a four-year period, beginning on the first anniversary of the initial grant date.
We granted Ms. McNairn a non-qualified stock option under the 2006 Stock Plan, in the amount of 30,000 options at an exercise price equal to the fair market value of our common stock on the date of grant. A quarter of the shares vested on the date of grant and the remaining shares vest in equal annual amounts over a four-year period, beginning on the first anniversary of the initial grant date.
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Director Compensation
The following table shows the total compensation paid or accrued during the fiscal year ended December 31, 2008 to each of our directors.
| | | | | | |
| | Fees Earned $(a) | | Option Awards $(b) | | Total |
Hubertus Spierings | | | 24,000 | | | | 18,577 | | | | 42,577 | |
Gary D. Nusbaum | | | 24,000 | | | | 12,790 | | | | 36,790 | |
John C. Ferrara | | | 24,500 | | | | 5,577 | | | | 30,277 | |
Kirk K. Calhoun | | | 15,000 | | | | 4,028 | | | | 19,028 | |
David R. Gandara, M.D. | | | 13,300 | | | | 4,306 | | | | 17,606 | |
David M. Smith | | | 20,500 | | | | 3,932 | | | | 24,432 | |
Michael Serruya | | | 20,500 | | | | 3,932 | | | | 24,432 | |
Tom DeMeester, M.D. | | | 20,500 | | | | 3,932 | | | | 24,432 | |
| (a) | A full description of all fees paid to our directors is provided below. The cash portion of fees paid represent: 100% of the annual retainer and 100% of the committee meeting fees described below. |
| (b) | Represents the compensation expense related to outstanding stock options we recognized for the year ended December 31, 2008 under Statement of Financial Accounting Standards 123R. Assumptions used in the calculation of these amounts are included in Note 11 to our financial statements for the year ended December 31, 2008. |
On February 12, 2008, the Compensation Committee of the Board of Directors revised and adopted a director compensation policy. Under the terms of this policy, all new directors, upon commencement of their service on the board and all current directors, beginning with fiscal year 2008 will receive the following:
An annual retainer of $20,000 to be paid quarterly in arrears on the last day of the quarter.
An option to purchase 11,500 shares of our common stock at an exercise price equal to the fair market value of our common stock on the date of grant, vesting quarterly over a four-year period, and an option to purchase 11,500 shares of common stock, vesting quarterly over a period, each year thereafter. Continued vesting of the options is subject to continued service on the board of directors.
All members of the audit committee, the compensation committee and the nominating and governance committee of the board of directors also will receive a payment of $500 for each meeting of the respective committee attended, either in person or telephonically.
The Chairman of each of the committees of the board of directors will receive a payment of $750 for each meeting of the committee meetings attended, either in person or telephonically.
REPORT OF AUDIT COMMITTEE
The Audit Committee of the Board of Directors, which consists entirely of directors who meet the independence and experience requirements of the The NASDAQ Stock Market, has furnished the following report:
The Audit Committee assists the Board in overseeing and monitoring the integrity of our financial reporting process, compliance with legal and regulatory requirements and the quality of internal and external audit processes. This committee’s role and responsibilities are set forth in our charter adopted by the Board, which is available on our website atwww.responsegenetics.com. This committee reviews and reassesses our charter annually and recommends any changes to the Board for approval. The Audit Committee is responsible for overseeing our overall financial reporting process, and for the appointment, compensation, retention, and oversight of the work of SingerLewak LLP. In fulfilling its responsibilities for the financial statements for fiscal year 2008, the Audit Committee took the following actions:
| • | Reviewed and discussed the audited financial statements for the fiscal year ended December 31, 2008 with management and SingerLewak LLP, our independent auditors; |
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| • | Discussed with SingerLewak LLP the matters required to be discussed by Statement on Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting Oversight Board in Rule 3200T, relating to the conduct of the audit; and |
| • | Received written disclosures and the letter from SingerLewak LLP regarding its independence as required by Independence Standards Board Standard No. 1, as adopted by the Public Company Accounting Oversight Board in Rule 3600T. The Audit Committee further discussed with Singer Lewak LLP their independence. The Audit Committee also considered the status of pending litigation, taxation matters and other areas of oversight relating to the financial reporting and audit process that the committee determined appropriate. |
Based on the Audit Committee’s review of the audited financial statements and discussions with management and SingerLewak LLP, the Audit Committee recommended to the Board that the audited financial statements be included in our Annual Report on Form 10-K for the fiscal year ended December 31, 2008 for filing with the SEC.
Members of the Response Genetics, Inc.
Audit Committee on March 27, 2009.
John C. Ferrara
Gary D. Nusbaum
Kirk K. Calhoun
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Our records reflect that all reports which were required to be filed pursuant to Section 16(a) of the Exchange Act were filed on a timely basis during the fiscal year ended December 31, 2008. None of our directors, officers or 10% shareholders were required to file an Annual Statement of Beneficial Ownership on Form 5.
CERTAIN RELATIONSHIPS AND RELATED PERSON TRANSACTIONS
The following is a description of transactions that were entered into with our executive officers, directors or 5% stockholders during the prior fiscal year. We believe that all of the transactions described below were made on terms no less favorable to us than could have been obtained from unaffiliated third parties. All future related party transactions will be approved by our audit committee or a majority of our independent directors who do not have an interest in the transactions and who will have access, at our expense, to our or independent legal counsel.
Royalty Payment Related to University of Southern California
While employed at USC, Kathleen Danenberg, our President, Chief Executive Officer and a director, developed and patented (RGI-1). USC retains ownership of this patent but has exclusively licensed this technology to us. In consideration for this license, we are obligated to pay as royalties to USC a percentage of the net sales of products or services using the technology, and to meet a certain minimum in royalty payments. Pursuant to USC policy, the inventors of technology owned by the University and then licensed for commercialization are paid a portion of royalties received by the University from the licensed technology. USC therefore pays a portion of royalties received from us to Ms. Danenberg in recognition of her invention. Amounts paid to Ms. Danenberg by USC amounted to $34,658 and $29,993 respectively, for the years ended December 31, 2007 and 2008, respectively.
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ELECTION OF DIRECTORS
(Notice Item 1)
On April 22, 2009, our Board of Directors voted to nominate Tom DeMeester, M.D., Kathleen Danenberg, Hubertus Spierings, Gary D. Nusbaum, John C. Ferrara, Kirk K. Calhoun, David R. Gandara, M.D., Michael Serruya and David M. Smith for election at the annual meeting, each for a term of one year to serve until the 2010 annual meeting of stockholders, and until their respective successors have been elected and qualified.
Unless authority to vote for any of these nominees is withheld, the shares represented by the enclosed proxy will be votedFOR the election as directors of Tom DeMeester, M.D., Kathleen Danenberg, Hubertus Spierings, Gary D. Nusbaum, John C. Ferrara, Kirk K. Calhoun, David R. Gandara, M.D., Michael Serruya and David M. Smith. In the event that any of the nominees becomes unable or unwilling to serve, the shares represented by the enclosed proxy will be voted for the election of such other person as the Board of Directors may recommend in his/her place. We have no reason to believe that any nominee will be unable or unwilling to serve as a director.
A plurality of the shares voted affirmatively is required to elect each nominee as a director.
The Board Of Directors Recommends The Election Of Tom DeMeester, M.D., Kathleen Danenberg, Hubertus Spierings, Gary D. Nusbaum, John C. Ferrara, Kirk K. Calhoun, David R. Gandara, M.D., Michael Serruya And David M. Smith As Directors, And Proxies Solicited By The Board Will Be Voted In Favor Thereof Unless A Stockholder Has Indicated Otherwise On The Proxy.
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INDEPENDENT PUBLIC ACCOUNTANTS
(Notice Item 2)
The Audit Committee has appointed SingerLewak LLP, independent public accountants, to audit our financial statements for the fiscal year ending December 31, 2009. The Board proposes that the stockholders ratify this appointment. SingerLewak LLP audited our financial statements for the fiscal years ended December 31, 2008 and 2007, respectively. Good Swartz Brown & Berns LLP has provided us services for tax preparation, tax planning and consulting. Aggregate fees for professional services rendered for us by SingerLewak LLP and Good Swartz Brown & Berns LLP for the audit of the Company's annual financial statements for the years ended December 31, 2008, and December 31, 2007, and fees billed for other services rendered by SingerLewak LLP and Good Swartz Brown & Berns LLP during those periods were as follows:
| | | | |
| | 2008 | | 2007 |
Audit fees(1): | | $ | 372,893 | | | $ | 300,025 | |
Audit related fees(2): | | | — | | | | — | |
Tax fees(3): | | $ | 102,850 | | | $ | 81,365 | |
All other fees(4): | | $ | 97,684 | | | | — | |
Total | | $ | 573,432 | | | $ | 381,390 | |
| (1) | Audit fees consisted of audit work performed in the preparation of financial statements, as well as work generally only the independent auditor can reasonably be expected to provide, such as statutory audits. |
| (2) | The Company did not incur fees in this category during 2008 and 2007. |
| (3) | Tax fees consist principally of assistance with matters related to preparation of tax returns as well as tax compliance and reporting and consulting. |
| (4) | All other fees relate to work involving Sarbanes-Oxley reporting. |
Policy on Audit Committee Pre-Approval of Audit and Permissible Non-audit Services of Independent Auditors
Consistent with SEC policies regarding auditor independence, the Audit Committee has responsibility for appointing, setting compensation and overseeing the work of the independent auditor. In recognition of this responsibility, the Audit Committee has established a policy to pre-approve all audit and permissible non-audit services provided by the independent auditor.
Prior to engagement of the independent auditor for the next year's audit, management will submit an aggregate of services expected to be rendered during that year for each of four categories of services to the Audit Committee for approval.
| 1. | Auditservices include audit work performed in the preparation of financial statements, as well as work that generally only the independent auditor can reasonably be expected to provide, including comfort letters, statutory audits, and attest services and consultation regarding financial accounting and/or reporting standards. |
| 2. | Audit-Related services are for assurance and related services that are traditionally performed by the independent auditor, including due diligence related to mergers and acquisitions, employee benefit plan audits, and special procedures required to meet certain regulatory requirements. |
| 3. | Tax services include all services performed by the independent auditor's tax personnel except those services specifically related to the audit of the financial statements, and includes fees in the areas of tax compliance, tax planning, and tax advice. |
| 4. | Other Fees are those associated with services not captured in the other categories. The Company generally does not request such services from the independent auditor. |
Prior to engagement, the Audit Committee pre-approves these services by category of service. The fees are budgeted and the Audit Committee requires the independent auditor and management to report actual fees versus the budget periodically throughout the year by category of service. During the year, circumstances may
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arise when it may become necessary to engage the independent auditor for additional services not contemplated in the original pre-approval. In those instances, the Audit Committee requires specific pre-approval before engaging the independent auditor.
The Audit Committee may delegate pre-approval authority to one or more of its members. The member to whom such authority is delegated must report, for informational purposes only, any pre-approval decisions to the Audit Committee at its next scheduled meeting.
The percentage of the hours expended on SingerLewak LLP engagement to audit our financial statements for the fiscal year ended December 31, 2008 that was attributed to work performed by persons other than SingerLewak LLP’s full-time, permanent employees was 0%.
In the event the stockholders fail to ratify the appointment, the Audit Committee will consider whether or not to retain that firm. Even if the selection is ratified, the Audit Committee in its discretion may direct the appointment of a different independent registered public accounting firm at any time during the year if they determine that such a change would be in the best interests of the Company and its stockholders.
The affirmative vote of a majority of the shares cast affirmatively or negatively at the annual meeting is required to ratify the appointment of the independent public accountants.
The Board Of Directors Recommends A Vote To Ratify The Appointment Of
Singer Lewak LLP As Independent Public Accountants, And Proxies Solicited
By The Board Will Be Voted In Favor Of Such Ratification Unless A
Stockholder Indicates Otherwise On The Proxy.
OTHER MATTERS
The Board of Directors knows of no other business which will be presented to the Annual Meeting. If any other business is properly brought before the Annual Meeting, proxies in the enclosed form will be voted in accordance with the judgment of the persons voting the proxies.
STOCKHOLDER PROPOSALS AND NOMINATIONS FOR DIRECTOR
To be considered for inclusion in the proxy statement relating to our 2010 Annual Meeting of Stockholders, stockholder proposals must be received no later than 120 days prior to the date that is one year from this year’s mailing date. To be considered for presentation at the 2009 Annual Meeting, although not included in the proxy statement, proposals must be received no earlier than 75 days prior to the date that is one year from this year’s mailing date and no later than 45 days prior to the date that is one year from this year’s mailing date. Proposals that are not received in a timely manner will not be voted on at the 2009 Annual Meeting. If a proposal is received on time, the proxies that management solicits for the meeting may still exercise discretionary voting authority on the proposal under circumstances consistent with the proxy rules of the SEC. All stockholder proposals should be marked for the attention of Thomas Stankovich, Vice President, Chief Financial Officer and Secretary, 1640 Marengo St., 6th Floor, Los Angeles, California 90033.
Los Angeles, California
April 30, 2009
Our Annual Report on Form 10-K for the fiscal year ended December 31, 2008 (other than exhibits thereto) filed with the SEC, which provides additional information about us, is available on the Internet atwww.responsegenetics.com and is available in paper form to beneficial owners of our common stock without charge upon written request to Thomas Stankovich, Vice President, Chief Financial Officer and Secretary, 1640 Marengo St., 6th Floor, Los Angeles, California 90033.
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