of the agreement, his salary is reviewed on each anniversary date with increases on such date or other agreed date to be not less than the average increase for the Company’s salaried workforce.
Mr. Milchovich’s agreement establishes an annual target bonus equal to 80% of base salary which will be payable should the Company achieve 100% of target objectives which are approved by the Compensation Committee of the board of directors. Based on reaching objectives which are significantly beyond expectations as agreed by the Compensation Committee, he may receive an award of up to three times the aforementioned target.
Under the terms of his employment agreement, Mr. Milchovich received an option to purchase 1,300,000 common shares of the Company. These were granted at an exercise price of $4.985 and vest 20% each year over the term of the agreement. Pursuant to an amendment to the agreement dated September 13, 2002, additional options that would have been granted to Mr. Milchovich on the first and second anniversaries of his employment were accelerated and granted September 24, 2002. The amended grant was for an option to purchase a number of shares such that the Black Scholes value of the option on the grant date equaled $5 million; provided that the number of shares was not less than 700,000 or more than 1,000,000. Based on the calculation, Mr. Milchovich received an option to purchase 1,000,000 common shares of the Company at an exercise price of $1.64. A portion of the option representing one-forty-eighth (1/48) of the number of shares represented by such option vested on the date of grant and on the first day of each successive month thereafter. The option exercise price is equal to the median of the high and low price of the Company’s common stock on the grant date.
Mr. Milchovich received a signing bonus in the amount of $500,000 on October 22, 2001. In the event he voluntarily terminated employment without “good” reason or was terminated by the Company for “cause” (both as defined in the agreement) prior to his first anniversary date, he would have been required to repay to the Company the after-tax amount of this payment.
Mr. Milchovich’s agreement provides that the Company will pay to Mr. Milchovich a retirement benefit equal to the projected retirement benefit he would have received at the end of the five-year term had he remained with his previous employer less any benefit he actually receives from his previous employer at termination therefrom. Under the agreement, the total obligation of the Company was limited to $4.333 million, which was supported by a Letter of Credit funded 50% upon the effective date of the agreement and in quarterly increments thereafter. Pursuant to an amendment to the agreement dated January 23, 2003, the Company terminated the Letter of Credit effective February 6, 2003. Prior to the termination of the Letter of Credit on February 6, 2003, Mr. Milchovich drew under such Letter of Credit a single lump sum payment of $756,385.89, which represented the retirement benefit earned to date, less all applicable withholding taxes by the Company. Beginning on April 21, 2003, on the twenty-first day of each calendar quarter, Mr. Milchovich is entitled to receive a lump sum payment of $216,500 less applicable withholding taxes. Under the amended agreement, the total obligation of the Company is limited to $3,247,500. The benefit is vested and payable to Mr. Milchovich upon termination of employment by the Company without cause, or upon termination of employment by Mr. Milchovich for good reason or because of death or disability. The Company’s obligation will be supported by an irrevocable direct pay letter of credit made in quarterly increments.
Mr. Milchovich would be required to promptly repay the gross amount of the payments made to him in a single lump sum payment.
The agreement provides that in the event of termination during the term by the Company without cause or by the executive for good reason or by virtue of the executive’s death or by virtue of continuing disability, the Company will continue payments on a monthly basis for 24 months in an amount equal to the base salary plus the target bonus opportunity. In the case of disability such payments would be offset by any insurance payments that may be due. Further, any granted but unexercised stock options shall become vested and exercisable for the period commencing the date of termination through the second anniversary thereof.
In the event of Change of Control as defined in the agreement, Mr. Milchovich shall be entitled to a lump sum payment equal to three years’ salary plus target bonus, continuation of health and welfare benefits plus perquisites for a three-year period, vesting of any granted but unexercised stock options with such options remaining exercisable through the second anniversary of termination, the payment for executive outplacement services, and a “gross up” payment to reimburse the executive for any excise tax which may be imposed as a result of such payment.
Finally, the agreement provided for Mr. Milchovich to receive relocation assistance to the New Jersey area including an equity buyout related to his home so as to expedite the relocation process.
Employment Agreement for Joseph T. Doyle
Mr. Doyle entered into an employment agreement as the Company’s Chief Financial Officer effective July 15, 2002 and expiring on July 15, 2007. Pursuant to the terms of the agreement, Mr. Doyle is entitled to a base salary of $425,000 to be reviewed by the CEO on each anniversary date or other appropriate date when the salaries of executives at the executive’s level are normally reviewed.
Under the terms of the agreement, Mr. Doyle received an option to purchase 300,000 common shares of the Company. On the first and second anniversaries of the agreement, the Company will grant Mr. Doyle an option to purchase an additional 62,500 common shares of the Company. The exercise price will be equal to the mean of the high and low price of the stock on the date of grant. One-fifth of the options become exercisable after one year, two-fifths become exercisable after two years, three-fifths after three years, four-fifths after four years and all of the options are exercisable after five years.
Mr. Doyle received a signing bonus in the amount of $100,000 on July 16, 2002. In the event he were to voluntarily terminate employment without “good” reason or be terminated by the Company for “cause” (both as defined in the agreement) prior to his first anniversary date, he would be required to repay the after-tax amount of this payment.
Mr. Doyle also is entitled to receive certain perquisites, including a Company automobile, reimbursement net of taxes of annual financial planning services, reimbursement on a one-term basis for legal expenses associated with estate planning, a facsimile machine at his home, an annual physical examination and reasonable initiation and annual fees for club membership for Company business.
The agreement provides that in the event of any termination of Mr. Doyle’s employment, Mr. Doyle will be entitled to receive the following amounts: (a) Mr. Doyle’s annual base salary through the date of termination, (b) a balance of any earned but as yet unpaid annual bonus, (c) accrued but unpaid vacation pay, (d) any vested but not forfeited benefits to the date of termination under the employee benefit plans, and (e) continuation of certain employee benefits.
23
The agreement also provides that in the event of termination of employment during the term by the Company without cause or by Mr. Doyle for good reason or by virtue of Mr. Doyle’s death or continuing disability, the Company will continue payments on a monthly basis for two years in an amount equal to the base salary, plus the target bonus opportunity under the Company’s annual incentive program, plus continued employee benefits and perquisites. Further, in the event of termination of employment by the Company without cause or by Mr. Doyle for good reason within one year of the termination or retirement of the CEO who is CEO on the effective date, any granted but unexercised stock options shall become vested and exercisable for the period of two years commencing the date of termination.
The agreement provided for Mr. Doyle to receive relocation assistance to the New Jersey area.
Employment Agreement for Bernard H. Cherry
Mr. Cherry entered into an employment agreement with the Company effective September 23, 2002, which expires upon the occurrence of his death, physical or mental disability or notice of termination for cause. Mr. Cherry will serve as President and Chief Executive Officer of Foster Wheeler Power Group, Inc. Pursuant to the terms of the agreement, Mr. Cherry is entitled to a base salary of $450,000 to be reviewed by the Company on each anniversary date or other appropriate date when the salaries of executives at the executive’s level are normally reviewed.
Under the terms of the agreement, Mr. Cherry received an option to purchase 255,000 common shares of the Company on November 4, 2002. These options will vest one fifth on each anniversary date of grant. In addition, upon the first anniversary of the effective date, he will be granted an option to purchase 100,000 shares of common shares. One-fifth of these options become exercisable after one year, two-fifths become exercisable after two years, three-fifths after three years, four-fifths after four years and all of the options are exercisable after five years. The exercise price is equal to the mean of the high and low price of the stock on the New York Stock Exchange on the date of grant.
Mr. Cherry received a signing bonus in the amount of $500,000 on October 10, 2002. In the event he were to voluntarily terminate employment without “good” reason or be terminated by the Company for “cause” (both as defined in the agreement) prior to his first anniversary date, he would repay to the Company the after-tax amount of this payment.
Mr. Cherry is entitled to receive certain perquisites, including a Company automobile, annual financial planning services, reimbursement on a one-term basis for legal expenses associated with estate planning, a facsimile machine at his home and an annual physical examination.
The agreement provides that in the event of any termination of Mr. Cherry’s employment, Mr. Cherry will be entitled to receive the following amounts: (a) Mr. Cherry’s annual base salary through the date of termination, (b) a balance of any earned but as yet unpaid annual bonus, (c) accrued but unpaid vacation pay, (d) any vested but not forfeited benefits to the date of termination under the employee benefit plans, (e) vested stock options, and (f) continuation of certain employee benefits.
In addition, the agreement provides that in the event of termination of employment during the term by the Company without cause or by Mr. Cherry for good reason, the Company will continue payments on a monthly basis for twenty-four months in an amount equal to the base salary at the rate in effect on the date of termination plus the target bonus opportunity under the Company’s annual incentive program and payable at the time the Company pays bonuses to other participants in such program. Further, in the event of termination of employment by the Company without cause or by Mr. Cherry for good reason within one year of the termination or retirement of the chairman of the Board of Directors
24
who is chairman on the effective date, any granted but unexercised stock options shall become vested and exercisable for the period of two years commencing the date of termination.
The agreement provided for Mr. Cherry to receive relocation assistance to the New Jersey area.
Employment Agreements for Thomas R. O’Brien and Robert D. Iseman
Mr. O’Brien entered into an employment agreement with the Company effective September 10, 2002, which expires upon the occurrence of death, physical or mental disability or notice of termination for cause. Mr. O’Brien will serve as General Counsel and Senior Vice President of the Company. Pursuant to the terms of the agreement, Mr. O’Brien is entitled to a base salary of $338,000 to be reviewed on each anniversary date or other appropriate date when the salaries of executives at the executive’s level are normally reviewed. Mr. O’Brien is eligible to participate in the Company’s annual incentive program and is eligible for annual stock option grants.
Mr. Iseman entered into an employment agreement with the Company effective September 10, 2002, which expires upon the occurrence of death, physical or mental disability or notice of termination for cause. Mr. Iseman will serve as Vice President of the Company. Pursuant to the terms of the agreement, Mr. Iseman is entitled to a base salary of $300,000, commencing on September 10, 2002, to be reviewed on each anniversary date or other appropriate date when the salaries of executives at the executive’s level are normally reviewed. Mr. Iseman is eligible to participate in the Company’s annual incentive program and is eligible for annual stock option grants.
Each of Mr. O’Brien’s and Mr. Iseman’s agreement provides that in the event of any termination of employment, the executive will be entitled to receive the following amounts: (a) annual base salary through the date of termination, (b) a balance of any awarded but as yet unpaid annual bonus, (c) accrued but unused vacation pay, (d) any vested but not forfeited benefits to the date of termination under the employee benefit plans, and (e) benefit continuation provided for in the Company’s employee benefit plans.
In addition, the agreement provides that in the event of termination during the term by the Company without cause or by the executive for good reason, the Company will also provide to the executive (a) the base salary at the rate in effect on the date of termination payable on a monthly basis for twenty-four months, (b) the target bonus opportunity under the Company’s annual incentive program and payable at the time the Company pays bonuses to other participants in such program, (c) two additional years of age and service to be credited under the Company’s pension plan and supplemental pension plan, (d) continued employee health and welfare benefit plan coverage for two years, (e) removal of all restrictions from restricted stock, (f) vesting of stock options and (g) outplacement services.
Retention Awards
On February 28, 2003, the Board of Directors approved grants of retention awards to twenty-four employees, including awards to Messrs. Milchovich, Doyle, O’Brien and Iseman in the amounts of $838,700, $79,600, $84,500, and $83,200, respectively. The awards are intended to encourage this group of highly performing employees to remain with the Company. Thirty-five percent of each award will be paid on March 27, 2003, with the remaining portion of the award deferred until January 31, 2004. A multiplier of one hundred and twenty-five percent will be applied to the deferred amount to compensate for the unsecured nature of the deferred payment and to provide an increased retention incentive.
25
Termination Agreements
Separation from Employment Agreements for Gilles Renaud and Henry E. Bartoli
The Company and Mr. Renaud entered into a Separation from Employment Agreement effective May 21, 2002, to terminate Mr. Renaud’s employment as Senior Vice President and Chief Financial Officer of the Company. Under the terms of this agreement, Mr. Renaud is entitled to (a) his base salary payable in installments for 104 weeks, (b) an annual bonus of $160,000 for the calendar years 2002 and 2003 to be paid at the same time as annual bonuses are normally paid to senior executives of the Company, but in no event later than February 28, 2003 and February 28, 2004, respectively, (c) continued employee health plan benefits for three years after the date of separation, (d) a payment of $98,970 made on July 16, 2002 representing the present value (at the time of separation) of Mr. Renaud’s accrued benefit under the pension plan, (e) removal of all restrictions from restricted stock and the vesting of all stock options, (f) continued use of a Company-leased automobile for twenty-four months from Mr. Renaud’s separation date and (g) $11,000 on or before July 15, 2002 for estate planning and financial planning services provided to the Company. All other benefits received were per normal Company policy and practice relative to its separation from employment arrangements.
The Company and Mr. Bartoli entered into a Separation from Employment Agreement effective April 15, 2002, and revised as of April 17, 2002, to terminate Mr. Bartoli’s employment as Senior Vice President of the Company. Under the terms of this agreement, the Company will provide to Mr. Bartoli (a) his base salary payable in installments for 104 weeks, (b) continued employee health plan benefits for two years after the date of separation, (c) credit for both age and service during the salary continuation period under employee benefit plans, including the pension plan and the SERP plan, (d) removal of all restrictions from restricted stock and the vesting of all stock options, (e) use of a Company-leased automobile for one year, (f) payment for accrued but unpaid vacation time, (g) outplacement services and (h) eligibility to receive a bonus for calendar years 2002 and 2003. All other benefits received were per normal Company policy and practice relative to its separation from employment arrangements.
These agreements also provided that Messrs. Renaud and Bartoli would not enter into post-employment competitive activities for a period of 12 months, solicit any of the Company’s customers for a period of 12 months, solicit any of the Company’s employees for a period of 24 months or disclose proprietary information, confidential business information and trade secrets of the Company. In addition, these agreements provided that Messrs. Renaud and Bartoli will provide reasonable cooperation and assistance to the Company with respect to areas and matters in which they were involved, for which each of Messrs. Renaud and Bartoli will be reimbursed for out-of-pocket expenses and after May 21, 2004 and April 15, 2004, respectively, will receive a payment of $200 per hour.
Change-in-Control Arrangements
There are currently in effect change of control employment agreements (the ‘‘Agreements’’) with the following officers who are named in the Summary Compensation Table: Messrs. Thomas R. O’Brien, Robert D. Iseman, Bernard H. Cherry, and Joseph T. Doyle. The Agreements with Messrs. O’Brien, and Iseman were entered into on May 25, 2001. The Agreements with Messrs. Cherry and Doyle were entered into on November 4, 2002 and July 15, 2002, respectively. The Agreements provide that if, within three years of a ‘‘change of control’’, as defined in the Agreements, Foster Wheeler Inc. terminates an Executive’s employment other than for ‘‘cause’’ (defined as failure to perform the Executive’s duties or engaging in illegal or gross misconduct) or disability or if the Executive terminates employment for ‘‘good reason,’’ (defined as diminution of duties or responsibilities, Foster Wheeler Inc.’s failure to compensate the Executive, a change in workplace, Foster Wheeler Inc.’s purported termination of the Agreements or failure to comply with the Agreements), the Executive will be entitled to receive a lump sum cash payment of the following amounts: (a) the Executive’s base salary through the date of
26
termination, plus (b) a proportionate annual bonus, plus (c) unpaid deferred compensation and vacation pay. With respect to the agreements with Messrs. O’Brien and Iseman, Messrs. O’Brien and Iseman will also be entitled to receive a lump sum cash payment of three times the sum of the Executive’s base salary and the highest annual bonus and the highest long-term bonus for any of the most recent three cycles completed before the change of control. With respect to the agreements with Messrs. Cherry and Doyle, Messrs. Cherry and Doyle will be entitled to receive a lump sum cash payment of three times the sum of the Executive’s base salary and the highest annual bonus.
The Agreements also provide for a five-year continuation of certain employee welfare benefits and a lump sum payment equal to the actuarial value of the service credit under Foster Wheeler Inc.’s qualified and supplemental retirement plans the Executive would have received if the Executive had remained employed for three years after the date of the Executive’s termination. Foster Wheeler Inc. will also provide the Executive with outplacement services. Finally, the Executive may tender restricted stock (whether vested or not) in exchange for cash. However, if any payments to the Executive, whether under the Agreements or otherwise, would be subject to the ‘‘golden parachute’’ excise tax under Section 4999 of the Internal Revenue Code of 1986, as amended, Foster Wheeler Inc. will make an additional payment to put the Executive in the same after-tax position as if no excise tax had been imposed. Any legal fees and expenses arising in connection with any dispute under the Agreements will be paid by Foster Wheeler Inc. In addition, these Agreements also provide that after termination of employment with the Company, the Executives will not, without the prior written consent of the Company, disclose any secret or confidential information, knowledge or data relating to the Company to anyone other than the Company and persons designated by the Company.
Under the 1995 Stock Option Plan of Foster Wheeler Inc., the Executive has the right to surrender his or her option to Foster Wheeler Inc. and receive, in cash, the difference between the fair market value of the shares covered by the option and the exercise price of the option.
Compensation Committee Interlocks and Insider Participation
The following directors served on the Compensation Committee during the last fiscal year: Messrs. Joseph J. Melone, Chairman, Eugene D. Atkinson, David J. Farris, Ms. Martha Clark Goss and Mr. John E. Stuart. None of the members of the Compensation Committee are former or current officers or employees of Foster Wheeler or any of its subsidiaries.
ITEM 2
RATIFICATION OF APPOINTMENT OF INDEPENDENT ACCOUNTANTS
The Audit Committee of the board of directors has selected PricewaterhouseCoopers LLP to audit the consolidated financial statements of the Company for the fiscal year ending December 26, 2003, subject to ratification by the shareholders. A representative of PricewaterhouseCoopers LLP will attend the annual meeting and will be available to respond to appropriate questions and to make a statement if he or she so desires.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE RATIFICATION OF THE APPOINTMENT OF INDEPENDENT ACCOUNTANTS.
27
PROPOSALS OF SHAREHOLDERS FOR THE 2004 ANNUAL MEETING
Under the bye-laws of Foster Wheeler, shareholders who wish to nominate persons for election to the board of directors must submit their nominations to the Company no later than December 5, 2003 to be considered at the 2004 Annual Meeting of Shareholders. Nominations must include certain information concerning the nominee and the proponent’s ownership of common shares of Foster Wheeler. Nominations not meeting these requirements will not be entertained at the annual meeting. The Secretary of Foster Wheeler Ltd. should be contacted in writing at Perryville Corporate Park, Clinton, New Jersey 08809-4000 to submit a nomination or to obtain additional information as to the proper form of a nomination.
In addition, any other proposal by a shareholder intended to be presented or for consideration at the 2004 Annual Meeting of Shareholders must be received by the Secretary of the Company no later than December 5, 2003, to be included in the proxy materials relating to that meeting. If timely notice is not given of a shareholder proposal, then the proxies named on the proxy cards distributed by Foster Wheeler for the annual meeting may use the discretionary voting authority granted them by the proxy cards if the proposal is raised at the meeting, whether or not there is any discussion of the matter in the proxy statement. In any event, all shareholder proposals to be presented for consideration at the 2004 Annual Meeting of Shareholders must be received by the Secretary of Foster Wheeler no later than February 19, 2004.
The board of directors of Foster Wheeler is not aware of any matters that are expected to come before the annual meeting other than those referred to in this proxy statement. If other matters should properly come before the meeting, the persons named in the proxy intend to vote the proxies in accordance with their best judgment.
| By Order of the Board of Directors |
| |
| LISA FRIES GARDNER |
| Vice President and Secretary |
April 4, 2003 | |
28
APPENDIX A
FOSTER WHEELER LTD.
AUDIT COMMITTEE CHARTER
The Board of Directors (the “Board”) of Foster Wheeler Ltd. (the “Company) shall appoint the Audit Committee (the “Audit Committee”) which shall be constituted and have the responsibility and authority as described herein.
RESPONSIBILITY
The Audit Committee shall provide advice and counsel to management regarding, and assist the Board in the oversight of (1) the integrity of the financial statements of the Company, (2) the Company’s compliance with legal and regulatory requirements, (3) the independence and qualifications of the Company’s independent auditors and (4) the performance of the Company’s internal audit function and the Company’s independent auditors.
Notwithstanding the foregoing, the Audit Committee shall be directly responsible for the appointment, compensation, retention and oversight of the work of the Company’s independent auditors engaged (including resolution of disagreements between management and the independent auditor regarding financial reporting) for the purpose of preparing or issuing an audit report or related work or performing other audit, review or attest services for the Company.
While the Audit Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Audit Committee to plan or conduct audits or to determine that the Company’s financial statements and disclosures are complete and accurate and are in accordance with generally accepted accounting principles and applicable rules and regulations.
MEMBERSHIP
The Board shall appoint the members of the Audit Committee on the recommendation of the Governance and Nominating Committee. Audit Committee members may be replaced by the Board. The Chairperson of the Audit Committee shall be appointed by the Board.
The members of the Audit Committee, including any alternate director appointed pursuant to Section12 of the Bye-Laws, shall meet the applicable size, independence, experience and financial expertise requirements of the Company’s Bye-Laws, the New York Stock Exchange and any other applicable law or regulatory requirements. At least one member of the Audit Committee shall be a financial expert as defined by the Securities and Exchange Commission. Audit Committee members shall not simultaneously serve on the audit committees of more than two other public companies.
No member of the Audit Committee may receive any consulting, advisory or compensatory fee from the Company other than (1) director’s fees, which may be received in cash, stock options or other in-kind consideration ordinarily available to directors, (2) a pension or other deferred compensation for prior service that is not contingent on future service, and (3) any other regular benefits that other directors receive.
AUTHORITY
| 1. | The Audit Committee shall have the sole authority to appoint and replace the Company’s independent auditors (subject to shareholder ratification). The Audit Committee shall |
A-1
| | have sole authority to approve and authorize the compensation of the independent auditors. |
| 2. | The Audit Committee shall be directly responsible for the oversight of the work of the independent auditor (including resolution of disagreements between management and the independent auditor regarding financial reporting) for the purpose of preparing or issuing an audit report or related work. |
| 3. | The Audit Committee shall have the authority, to the extent it deems necessary or appropriate, to retain, oversee, and determine the fees and other retention terms of special legal, accounting or other consultants to advise the Audit Committee. |
| 4. | The Audit Committee shall have free and confidential access at any time to any officer or employee of the Company or the Company’s independent auditor or outside counsel or anyone the Audit Committee deems necessary or appropriate to its review and oversight of the Company’s financial reporting process, internal controls and independent auditors. |
| In carrying out its responsibilities, the Audit Committee shall undertake the following activities: |
INDEPENDENT AUDIT
| 1. | Appoint the independent auditor to audit the financial statements of the Company. Such independent auditor shall report directly to the Audit Committee. |
| 2. | Ensure that the lead (or coordinating) audit partner having primary responsibility for the audit and the audit partner responsible for reviewing the audit are rotated at least every five years, as required by the Company’s Bye-Laws, the New York Stock Exchange or any other applicable law or regulatory requirements. |
| 3. | Discuss with the independent auditors any material communications between the audit team and the audit firm’s national office respecting auditing or accounting issues presented by the engagement. |
| 4. | Discuss with the independent auditors any accounting adjustments that were noted or proposed by the independent auditor but were not reflected in the financial statements of the Company (as immaterial or otherwise). |
| 5. | At least annually, evaluate the performance, qualifications and independence of the independent auditor and, if necessary, replace the independent auditor. Obtain and review written periodic reports at least annually from the independent auditor describing (a) the auditing firm’s internal quality-control procedures, (b) any material issues raised by the most recent internal-quality control review, or peer review, of the auditing firm, or by an inquiry or investigation by governmental or professional authorities (including the Public Company Accounting Oversight Board), within the preceding five years, respecting one or more independent audits carried out by the firm, and (c) any steps taken to deal with such issues. |
| 6. | Pre-approve all audit services, engagement fees and terms for the independent auditor. Pre-approve all non-audit services, engagement fees and terms for the independent auditor. If non-audit services have not been pre-approved, approve such services to the extent permitted by the Company’s Bye-Laws, the New York Stock Exchange and any other applicable law or regulatory requirements. The Audit Committee may form subcommittees of one or more members and delegate to such subcommittees the authority to pre-approve such audit and permitted non-audit services between regularly scheduled meetings provided that such delegated pre-approvals are reported to the full Audit Committee at the next scheduled Audit Committee meeting. |
| 7. | Obtain and review written periodic reports at least annually from the independent auditor delineating all relationships between the independent auditor and the Company. This |
A-2
| | report shall be consistent with the requirements of the Independence Standards Board (currently, Standard No. 1 regarding independence discussions with Audit Committees) regarding the auditor’s independence. The Audit Committee shall actively engage in dialogue with the independent auditor with respect to any disclosed relationships or services that may impact the objectivity and independence of the auditor, and if necessary, take appropriate action to insure that the Company has an auditor that is independent in fact. |
| 8. | Meet with the independent auditor prior to the audit to review the planning of the audit including scope, staffing, locations, reliance on management and general audit approach. |
| 9. | Review with the independent auditor any problems or difficulties the auditor may have encountered and any management letter provided by the auditor and the Company’s response to that letter and resolve any disputes between management and the independent auditor. |
| 10. | Obtain and review reports from the independent auditor or other material written communications between management and the independent auditor such as any management letter or schedule of unadjusted differences. |
| 11. | Discuss with the independent auditor the required communications with audit committees as prescribed by the Auditing Standards Board. (currently, Statement No. 1 regarding communication with the audit committees). |
| 12. | Discuss with the independent auditor whether it has identified the existence of any issues of the type described in Section 10A(b) of the Securities Exchange Act of 1934 (concerning detection of illegal acts). |
| 13. | Establish clear policies for the Company regarding the hiring of employees or former employees of the independent auditors. |
FINANCIAL REPORTING
| 1. | Review and discuss with management and the independent auditor the Company’s annual audited financial statements and the report thereon and the Company’s quarterly financial statements (including, without limitation, footnotes and the Company’s disclosures under “Management’s Discussion and Analysis of Financial Condition and Results of Operations”). With respect to the annual audited financial statements, such review shall take place prior to their publication and the Audit Committee shall recommend to the Board their inclusion in the Company’s Annual Report on Form 10-K. |
| 2. | Review with management and the independent auditor the Company’s earnings press releases prior to their release to the public, including the “pro forma” or “adjusted” non-GAAP information, as well as financial information and earnings guidance provided to analysts and ratings agencies. The chair of the Audit Committee or any “financial expert” on the Audit Committee may represent the entire Audit Committee for purposes of this review. |
| 3. | Discuss with management and the independent auditors any significant issues regarding accounting principles, practices and judgments made in connection with the preparation of the Company’s financial statements. Obtain and review a report from the independent auditors regarding all critical accounting policies and practices used in the Company’s financial statements including major changes thereto and including also: (a) all alternative treatments of financial information within GAAP that have been discussed with management, (b) the ramifications of the use of such alternative treatments, and (c) information concerning the use of alternative treatments by other public companies particularly those in the Company’s industry or comparable industries. |
| 4. | Review with the independent auditor the matters required to be discussed by Statement on Auditing Standards No. 61 relating to the conduct of the audit or the review of the quarterly |
A-3
| | financial statements as included in the Form 10-Q, including any difficulties encountered in the course of the audit work, any restrictions on the scope of activities or access to requested information, and any significant agreements with management. |
| 5. | Discuss with management and the independent auditor the effect of regulatory and accounting initiatives as well as off-balance sheet structures on the Company’s financial statements. |
INTERNAL AUDIT
| 1. | Review and approve the appointment of the Internal Auditors. |
| 2. | Periodically review the internal audit function, its performance, audit risk considerations and areas of audit emphasis. |
| 3. | Obtain and review periodic reports on the internal auditor’s significant recommendations to management and management’s responses, particularly with respect to identified audit risk considerations. |
| 4. | Discuss with the independent auditor and management the internal audit department’s responsibilities, budget and staffing and any recommended changes in the planned scope of the internal audit. |
INTERNAL AND DISCLOSURE CONTROLS
| 1. | Review the Company’s disclosure controls and procedures, and management’s assessment thereof. |
| | |
| 2. | Review disclosures made to the Audit Committee by the Company’s Chief Executive Officer and Chief Financial Officer during their certification process for the Company’s Form 10-K and Form 10-Q about (a) any significant deficiencies in the design or operation of internal controls, which could adversely affect the Company’s ability to record, process, summarize, and report financial data, or any material weaknesses in internal controls and (b) any fraud involving management or other employees who have a significant role in the Company’s internal controls. |
| | |
| 3. | Obtain and review periodic reports at least annually from management and the independent auditors assessing the effectiveness of the Company’s internal control structure and procedures for financial reporting, including: (a) all significant deficiencies or material weaknesses in the design or operation of internal controls, (b) any fraud, whether or not material, that involves management or other employees having a significant role in the internal controls, (c) all significant changes to internal controls, including corrective actions, since the last report to the Audit Committee. |
OTHER CONTROL ISSUES
| 1. | Meet at least annually with the Company’s management (including the Chief Financial Officer, Controller, the Treasurer and the Chief Compliance Officer), the Internal Auditors and the independent auditor in separate private sessions. |
| 2. | Review with the Company’s General Counsel legal matters, including significant litigation and regulatory matters, that may have a material impact on the financial statements. |
| 3. | Receive periodic reports from the director of the Corporate Project Risk Management Group. |
| 4. | Receive periodic reports from the Chief Compliance Officer regarding the status of the Company’s Compliance Program and ensure that the Chief Compliance Officer obtains |
A-4
| | annual compliance program certificates from executive officers of the Company’s subsidiaries. |
| 5. | Establish procedures for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal controls and auditing matters. |
| 6. | Establish procedures for the confidential, anonymous submission by the Company’s employees of concerns regarding questionable accounting or auditing matters. |
| 7. | Review and discuss at least annually with management, the Internal Auditors and the independent auditors (1) the Company’s policies with respect to risk assessment and risk management, (2) the Company’s major financial risk exposures, and (3) steps management has taken to monitor and control such exposures. |
| 8. | Review the Company’s tax planning efforts, taxing authority developments, pending audits, and the adequacy of tax reserves. |
| 9. | Discuss with management and the independent auditor any correspondence with regulators or governmental agencies and any published reports that raise material issues regarding the Company’s financial statements or accounting policies. |
COMMITTEE REPORTS AND ASSESSMENTS
| 1. | Prepare the report of the Audit Committee required by the rules of the Securities and Exchange Commission to be included in the Company’s annual proxy statement. |
| 2. | Prepare the required written confirmation to the New York Stock Exchange at least once a year or upon any changes to the composition of the Audit Committee. |
| 3. | Present any conclusions with respect to the annual assessment of the independent auditors to the Board. |
| 4. | Review and reassess the adequacy of this Charter annually and submit any changes to the Board for approval. |
| 5. | Conduct an evaluation of the Audit Committee’s performance at least annually. |
| 6. | Report regularly to the Board of significant developments in the course of performing the above responsibilities and duties, including reviewing with the full Board any issues that arise with respect to the quality or integrity of the Company’s compliance with legal or regulatory requirements, the performance and independence of the Company’s independent auditors or the performance of the internal audit function. |
MEETINGS
| 1. | A majority of the members of the Audit Committee shall constitute a quorum for the transaction of business, subject to the provisions of Section 12 of the Company’s Bye-Laws regarding the appointment of an alternate director to act in the place of any absent Audit Committee member. |
| 2. | The vote of a majority of the members present at any meeting at which a quorum is present shall be the act of the Audit Committee. |
| 3. | The Audit Committee shall meet at least once every fiscal quarter or more frequently as circumstances require. |
MINUTES AND REPORTING
The Audit Committee Chairman shall make regular reports to the Board. Minutes of each Audit Committee meeting are to be prepared by the Secretary of the Company and copies sent to Audit Committee members with the original filed in the corporate archives.
A-5
SCHEDULE
The Audit Committee shall meet a minimum of four times per year or more frequently if circumstances dictate. The Audit Committee Chairman shall have the authority to call a special meeting of the Audit Committee whenever he or she deems such meeting necessary.
Approved by the Board of Directors
January 28, 2003
A-6
| FOSTER WHEELER LTD. | |
| | |
| PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS | |
| | |
| FOR THE ANNUAL MEETING OF | |
| SHAREHOLDERS ON APRIL 29, 2003 | |
| | |
 | The undersigned hereby appoints Raymond J. Milchovich, Thomas R. O’Brien and Lisa Fries Gardner, each with power to act without the other and with full power of substitution, as proxies to represent and to vote, as indicated on the reverse side of this card, all common shares of Foster Wheeler Ltd. held of record in the name of the undersigned at the Annual Meeting of Shareholders to be held at the offices of Foster Wheeler Ltd., Perryville Corporate Park, Clinton, New Jersey at 9:30 a.m. on Tuesday, April 29, 2003 or any adjournments thereof. | |
| |
The shares represented by this proxy when properly executed will be voted in the manner directed herein by the undersigned shareholder. If no specific direction is given, the shares represented by this proxy will be voted to approve the proposals listed on the reverse side. Discretionary authority is hereby conferred as to all other matters that may come before the meeting or adjournments thereof. | |
| |
(Continued, and to be marked, signed and dated on the reverse side) | |
| | |
Address Change (Mark the corresponding box on the reverse side) |
|
|
|
 | FOLD AND DETACH HERE |  |
|
|
ADMISSION TICKET |
|
DIRECTIONS TO FOSTER WHEELER LTD. |
Perryville Corporate Park |
Clinton, NJ |
|
|
FROM: |
|
I-78 WEST: Take Route 78 West to Exit 12 (Jutland, Norton). Make a left off the exit ramp and go to the traffic light. Make a left at the light, over Route 78. Make a right at the first light (Frontage Road). Perryville Corporate Park is one half mile on the left. Use the second driveway on the left and follow the signs for annual meeting parking. |
|
I-287 NORTH TO SOUTH: Follow Route 287 South to Exit 21B (Clinton) which will be Route 78 West. Follow the directions from I-78 West above. |
|
I-287 SOUTH TO NORTH: Follow Route 287 North and follow the signs for I-78 West, then follow the directions from I-78 West above. |
|
LIVINGSTON - FLORHAM PARK AREA: Take Route 24 West to the end (staying left) and follow signs for I-287 South-Somerville, then follow directions from Route I-287 North to South. |
|
GARDEN STATE PARKWAY NORTH OR SOUTH: Take the Garden State Parkway to Exit 142. Follow the signs for I-78 West, then follow the directions from I-78 West above. |
|
PHILLIPSBURG, ALLENTOWN AND EASTON: Take Route 22 East and go over the Phillipsburg Bridge, stay on Route 22 through Phillipsburg bearing right on Route 22 to I-78 East. Stay on I-78 East to Exit 11 (W. Portal, Pattenburg). Go straight through the traffic light at the end of the exit ramp. Bear left at fork. Perryville Corporate Park entrance is one half mile on the right. Use the first driveway on the right and follow the signs for annual meeting parking. |
|
THIS TICKET IS NOT TRANSFERABLE |
THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” ITEMS 1 AND 2. | Please Mark Here for Address Change
|  |
|
|
| SEE REVERSE SIDE |
Item 1. Election of three directors. | | FOR | WITHHOLD AUTHORITY for all | | | | |
| | | | | |
Nominees are: | 01 John P. Clancey 02 John E. Stuart 03 James D. Woods | |  |  | | By checking the box to the right, I consent to future access of the annual report, proxy statements, prospectuses and other communications electronically via the Internet. I understand that the Company may no longer distribute printed materials to me for any future shareholder meeting until such consent is revoked. I understand that I may revoke my consent at any time by contacting the transfer agent, Mellon Investor Services, Ridgefield Park, NJ and that costs normally associated with electronic access, such as usage and telephone charges, will be my responsibility. Please disregard if you have previously provided your consent decision. | |  |
| | | | | |
To withhold authority to vote for any individual nominee, mark a line through the nominee’s name. | | | |
| FOR | AGAINST | ABSTAIN | | Please mark this box if you plan to attend the Annual Meeting. | |  |
Item 2. | To ratify the appointment of independent accountants. |  |  |  | | | | |
| | | | | |  | | | | | |
| | | | | | | |
Signature | | Signature | | Date | |
|
| |
| |
|
NOTE: Please sign your name exactly as it appears above. Joint owners should each sign. When signing as an executor, administrator, personal representative, trustee, etc., please give full title as such. |
 | FOLD AND DETACH HERE |  |
Vote by Internet or Telephone
24 Hours a Day, 7 Days a Week
Votes will be accepted via Internet and telephone through 11:00 P.M. Eastern Time on April 28, 2003.
Your telephone or Internet vote authorizes the named proxies to vote your shares in the same manner as if you marked, signed and returned your proxy card.
Internet http://www.eproxy.com/fwc | | Telephone 1-800-435-6710 | | Mail |
Access the above web site to authorize the voting of your shares. Have your proxy card in hand when you access the web site. You will be prompted to enter your control number located in the box below, then follow the simple instructions. | OR | from any touch-tone telephone to authorize the voting of your shares. Have your proxy card in hand when you call. You will be prompted to enter your control number located in the box below, and then follow the instructions given. | OR | Mark, sign and date your proxy card and return it in the enclosed postage-paid envelope. |
| |
If you vote your proxy by Internet or by telephone,
you do NOT need to mail back your proxy card.