the audit (“Audit-Related Fees”), (iii) tax compliance, advice, and planning (“Tax Fees”), and (iv) other products or services provided by Hein (“Other Fees”):
Hein did not perform financial information system design or implementation services for the Company as specified in Rule 2-01 of Regulation S-X for the year ended November 30, 2005.
Hein served as the Company’s independent auditor for fiscal year 2005. The Audit Committee is scheduled to conduct an annual performance review of Hein and following this review will appoint the independent auditors for fiscal year 2006. A representative of Hein is expected to be present at the Annual Meeting, will be offered the opportunity to make a statement if the representative desires to do so and will be available to respond to appropriate questions.
Other than as disclosed below, none of our present directors, officers or principal shareholders, nor any family member of the foregoing, nor, to the best of our information and belief, any of our former directors, senior officers or principal shareholders, nor any family member of such former directors, officers or principal shareholders, has or had any material interest, direct or indirect, in any transaction, or in any proposed transaction which has materially affected or will materially affect us.
From June 2002 through September 2003, we paid Resource Venture Management $30,000 per month to provide consulting services. Beginning October 1, 2003, we and Resource Venture Management agreed
to a reduced fee of $10,000 per month. During the year ended November 30, 2003, consulting fees of $320,000 were incurred and $90,000 of such fees were paid through the issuance of 90,000 shares of common stock valued at $1.00 per share. We subsequently agreed to pay Resource Venture Management additional expenses of $77,500 during the year ended November 30, 2003, of which $42,500 was included in accounts payable at November 30, 2003. Resource Venture Management currently has only one employee, Marc A. Bruner During each of the years ended November 30, 2005 and 2004, we paid management fees of $120,000 to Resource Venture Management,. We also incurred other costs and expenses of $30,000 and $79,929 with Resource Venture Management for those same periods, of which $12,079 and $37,826 remained outstanding as of the respective period ends.
At November 30, 2004 we also owed Marc A. Bruner $19,500 for amounts advanced to Pannonian International prior to its acquisition by us. Upon our acquisition of Pannonian, we assumed this obligation. That amount was repaid during the year ended November 30, 2005.
On March 2, 2005, we entered into a Lease Acquisition and Development Agreement (the “Agreement”) with Apollo Energy LLC and ATEC Energy Ventures, LLC (the “Sellers”) to acquire an initial 58-1/3% working interest in unevaluated oil and gas properties in the Piceance Basin in Colorado, by depositing $7,000,000 in escrow. During the six months ended August 31, 2005 we paid from escrow a total $7,022,088 to acquire undeveloped leases in the area. Because the Sellers were not willing to enter into the Agreement with us without having some agreement regarding the remaining 41-2/3% working interest in the subject properties, we entered into a Participation Agreement with Marc A. Bruner to acquire all or a portion of the remaining 41-2/3% working interest in the subject properties. Mr. Bruner subsequently assigned his rights under the Agreement to an unrelated third party, Exxel Energy Corp. However, because of his assignment to Exxel and because he subsequently became a significant shareholder of Exxel, Exxel is now a related party to Galaxy.
Pannonian International, Ltd./Thomas G. Fails. On November 15, 2002, we executed a letter of intent to acquire Pannonian International, Ltd., a Colorado corporation, solely for shares of our common stock. Mr. Marc A. Bruner was also a shareholder of this entity. Thomas G. Fails became one of our directors on November 13, 2002 and resigned March 2, 2004. Mr. Fails is the president and a director of Pannonian International, Ltd. At November 30, 2002, Pannonian International owed us $25,000 for advances made in contemplation of the acquisition transaction. We completed the acquisition of Pannonian International on June 2, 2003, by issuing 1,951,241 shares.
At November 30, 2005 and 2004, we, through Pannonian International, owed Thomas G. Fails and his company $50,998 and $76,839, respectively, for amounts paid by him for the benefit of Pannonian International and/or advanced to Pannonian. Pannonian International shares office space with Mr. Fails and is charged a proportionate share of the office rent and other expenses.
Harbor Petroleum, LLC and Florida Energy, Inc. During the period from May 2002 through November 30, 2003, Dolphin has advanced funds to Harbor Petroleum, LLC for the purposes of acquiring oil, gas and mineral interest leases in Rusk and Nacogdoches Counties, Texas. Harbor Petroleum is 50%-owned and managed by Cecil Gritz, our chief operating officer and one of our directors. During the years ended November 30, 2004 and 2003, we incurred total costs with Harbor Petroleum of $266,403, and $344,294, respectively. Of those amounts, $130,886 in 2004, and $254,084 in 2003, were for reimbursement of costs incurred by Harbor to acquire oil and gas leases and other costs, and $135,517 in 2004, and $90,210 in 2003, represented consulting fees and expenses from Harbor.
As of January 31, 2006, we held leases covering approximately 1,955 net acres. As of November 30, 2004, we had acquired leases covering approximately 2,780 net acres. On November 30, 2005, leases covering 613 net acres expired; and an additional 213 net acres expired in December 2005 and January
Galaxy Energy Corporation Proxy Statement - Page 15
2006. While the leases are in the names of Harbor Petroleum or Florida Energy, Inc., such leases have been assigned to Dolphin. Florida Energy is owned and controlled by Stephen E. Bruner, the brother of Marc A. Bruner, our controlling shareholder, and the uncle of Marc E. Bruner, our president.
By an agreement dated March 6, 2003, Dolphin acknowledged that it was responsible for payment of all of the acquisition costs and maintenance costs of the leases. Dolphin owns all of the working interests acquired under the leases, except for a 2% overriding royalty interest, shared equally by Harbor Petroleum and Florida Energy. However, with respect to 400 contiguous acres designated by Florida Energy, Florida Energy shall have a 3.125% overriding royalty interest instead of a 1% overriding royalty interest. In addition, Dolphin paid Florida Energy a bonus of $50,000 for identifying this lease play
During the fiscal years ended November 30, 2005, 2004 and 2003, we paid Harbor $27,500, $104,450 and $13,900 in compensation for Mr. Gritz’s services as our chief operating officer. The Company also paid living expenses of $19,800 and $24,348 directly to third parties for the benefit of the chief operating officer during the years ended November 30, 2005 and 2004. At November 30, 2003, $4,375 was owed to Harbor for Mr. Gritz’s services and expense reimbursement.
Future Transactions. All future affiliated transactions will be made or entered into on terms that are no less favorable to us than those that can be obtained from any unaffiliated third party. A majority of the independent, disinterested members of our board of directors will approve future affiliated transactions.
We believe that of the transactions described above have been on terms as favorable to us as could have been obtained from unaffiliated third parties as a result of arm’s length negotiations.
RELATIONSHIP WITH INDEPENDENT PUBLIC ACCOUNTANTS
On October 22, 2004, we dismissed Wheeler Wasoff, P.C. (“WW-PC”) as our independent public accountants. WW-PC had audited our financial statements for the fiscal years ended November 30, 2002 and 2003. On October 23, 2004, we engaged Hein & Associates LLP (“Hein”) to serve as our independent public accountants for the fiscal year ending November 30, 2004. The audit committee of our board of directors approved both actions. We plan to continue to use WW-PC for our tax work and ongoing consulting needs.
During the two most recent fiscal years and the subsequent interim period through October 22, 2004, there were no disagreements with WW-PC on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure which, if not resolved to the satisfaction of WW-PC, would have caused it to make reference to the subject matter of the disagreement in connection with its report.
There were no other “reportable events” as that term is described in Item 304(a)(1)(iv) of Regulation S-B occurring within our two most recent fiscal years and the subsequent interim period ending October 22, 2004.
During our two most recent fiscal years and through October 22, 2004, the date prior to the engagement of Hein, neither we nor anyone on our behalf consulted Hein regarding the application of accounting principles to a specified transaction, either completed or proposed, or the type of audit opinion that might be rendered on our consolidated financial statements.
Galaxy Energy Corporation Proxy Statement - Page 16
OTHER MATTERS
Quorum and Voting of Proxies
The presence, in person or by proxy, of a majority of the outstanding shares of Common Stock is necessary to constitute a quorum. Shareholders voting, or abstaining from voting, by proxy on any issue will be counted as present for purposes of constituting a quorum. If a quorum is present, the election of directors is determined by a plurality vote of the shares present at the Annual Meeting. Any other matter presented at the Annual Meeting will be decided by a vote of the holders of a majority of the outstanding shares of Common Stock, unless the Articles of Incorporation or Bylaws of the Company, or any express provision of law, require a different vote. If brokers do not receive instructions from beneficial owners as to the granting or withholding of proxies and may not or do not exercise discretionary power to grant a proxy with respect to such shares (a “broker non-vote”), shares not voted as a result will be counted as not present and not cast with respect to any proposal. All proxies received by the Company in the form enclosed will be voted as specified and, in the absence of instructions to the contrary, will be voted for the election of the director nominees named herein, and in the proxy holder’s discretion for all other matters that come before the Annual Meeting. The Company does not know of any matters to be presented at the Annual Meeting other than those described herein. However, if any other matters properly come before the Annual Meeting, it is the intention of the persons named in the enclosed proxy to vote the shares represented by them in accordance with their best judgment.
Shareholder Nominations and Proposals
If you want to include a proposal in the proxy statement for the Company’s 2007 Annual Meeting, send the proposal to Galaxy Energy Corporation, Attention: Corporate Secretary. Proposals must be received on or before January 31, 2007 to be included in next year’s proxy statement. Please note that proposals must comply with all of the requirements of Rule 14a-8 under the Securities Exchange Act of 1934, as well as the requirements of the Company’s Articles of Incorporation and bylaws.
For any proposal that is not submitted for inclusion in next year’s proxy statement but is instead sought to be presented directly at next year’s annual meeting, Securities and Exchange Commission rules permit our management to vote proxies in its discretion if (a) we receive notice of the proposal before the close of business on April 15, 2007 and advise shareholders in next year’s proxy statement about the nature of the matter and how management intends to vote on such matter, or (b) we do not receive notice of the proposal prior to the close of business on April 15, 2007.
Galaxy Energy Corporation Proxy Statement - Page 17
CHARTER OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS OF GALAXY ENERGY CORPORATION
| I. | Audit Committee Purpose |
The Audit Committee is appointed by the Board of Directors of Galaxy Energy Corporation (“Galaxy”) to assist the Board in fulfilling its oversight responsibilities. The Audit Committee’s primary duties and responsibilities are to:
| • | Oversee the integrity of Galaxy’s financial statements and public disclosures. |
| • | Monitor the independence and performance of Galaxy’s independent auditors and the internal audit function. |
| • | Oversee Galaxy’s compliance with legal and regulatory requirements including those requirements of the Securities and Exchange Committee (“SEC”) and other applicable federal and state laws and the rules of any exchange on which Galaxy may be listed. |
The Audit Committee has the authority to conduct any investigation appropriate in fulfilling its responsibilities, and it has direct access to the independent auditors as well as anyone at Galaxy. The Audit Committee has the ability to retain, at Galaxy’s expense, special legal, accounting or other consultants or experts it deems necessary in the performance of its duties.
| II. | Audit Committee Composition and Meetings |
The Audit Committee shall be comprised of three or more directors as determined by the Board, each of whom shall be independent, nonexecutive directors, free from any relationship that would interfere with or compromise the exercise of his or her independent judgment.
In this connection, no member of the Audit Committee, other than in his or her capacity as a member of the Audit Committee, Board of Directors, or any other Board Committee, shall:
| i. | accept any consulting, advisory, or other compensatory fee from the Galaxy; or |
| ii. | be an affiliated person of Galaxy or any subsidiary thereof. |
All members of the Audit Committee shall have a basic understanding of finance and accounting and be able to read and understand fundamental financial statements, and at least one member of the committee shall have accounting or related financial management expertise. In addition, the Audit Committee shall have the authority to authorize expenditures for the education of the members, through the purchase of publications, attendance at seminars or otherwise as is appropriate.
Audit Committee members shall be appointed by the Board for a term of one (1) year. If an Audit Committee Chair is not designated or present, the members of the Committee may designate a Chair by majority vote of the Audit Committee membership.
The Committee shall meet at least four times annually, or more frequently as circumstances dictate. The Audit Committee Chair shall prepare and/or approve an agenda in advance of
Appendix – Page 1
each meeting. The Committee should meet privately in separate executive sessions at least annually with management, the director of the internal auditing department, the independent auditors, and as a committee to discuss any matters that the Committee or each of these groups believe should be discussed. In addition, the Committee, or at least its Chair, should communicate with management and the independent auditors quarterly to review Galaxy’s financial statements and significant findings based upon the auditors limited review procedures.
| III. | Audit Committee Responsibilities and Duties |
The following paragraphs summarize the responsibilities and duties of the Audit Committee. The frequency and timing of these activities is outline in the Audit Committee Meeting Agenda included in Schedule A.
Review Procedures
| 1. | Review and reassess the adequacy of this Charter at least annually. Submit the Charter to the Board of Directors for approval and have the document published at least every three years in accordance with SEC regulations. |
| 2. | Review Galaxy’s annual audited financial statements prior to filing or distribution. Review should include discussion with management independent auditors of significant issues regarding accounting principles, practices and judgments. |
| 3. | In consultation with management, the independent auditors and the internal auditors consider the integrity of Galaxy’s financial reporting processes and controls. Discuss significant financial risk exposures and the steps management has taken to monitor, control and report such exposures. Review significant findings prepared by the independent auditors and internal auditors together with management’s responses. |
| 4. | Review with financial management and the independent auditors Galaxy’s quarterly financial results prior to the release of earnings and/or Galaxy’s quarterly financial statements prior to filing or distribution. Discuss any significant changes to Galaxy’s accounting principles and any items required to be communicated by the independent auditors in accordance with SAS 61 (see item 9). The Chair of the Committee may represent the entire Audit Committee for purposes of this review. |
Independent Auditors
| 5. | The independent auditors are ultimately accountable to the Audit Committee and the Board of Directors. The Audit Committee shall review the independence and performance of the auditors and annually recommend to the Board of Directors the appointment of the independent auditors or approve any discharge of auditors when circumstances warrant. |
| 6. | The Audit Committee will approve all fees and other significant compensation to be paid to the independent auditors. |
| 7. | On an annual basis, the Audit Committee should review and discuss with the independent auditors all significant relationships they have with Galaxy that could impair the auditors’ independence. |
Appendix – Page 2
| 8. | The Audit Committee will review the independent auditors’ audit plan – discuss scope, staffing, locations, reliance upon management and internal audit and general audit approach. |
| 9. | Prior to releasing the year-end earnings, the Audit Committee will discuss the results of the audit with the independent auditors and discuss certain matters required to be communicated to audit committees in accordance with AICPA SAS61. |
| 10. | Consider the independent auditors’ judgments about the quality and appropriateness of the Company’s accounting principles as applied in its financial reporting. |
Internal Audit Function, Treatment of Complaints, Legal and Regulatory Compliance, Anonymous Submissions by Employees
| 11. | Review the budget, plan, changes in plan, activities, organizational structure and qualifications of the internal auditor(s), as needed. |
| 12. | Review the appointment, performance and replacement of the internal auditors. |
| 13. | Review significant reports prepared by the internal auditor’s with management’s response and follow-up to these reports. |
| 14. | On at least an annual basis, review with Galaxy’s counsel, any legal matters that could have a significant impact on the organization’s financial statements, Galaxy’s compliance with applicable laws and regulations and inquiries received from regulators or governmental agencies. |
| 15. | The Audit Committee will establish procedures for the receipt, retention and treatment of complaints received by the issuer regarding accounting, internal accounting controls or auditing matters. |
| 16. | The Audit Committee will also provide and publish a procedure by which employees may submit on a confidential, anonymous basis to the Audit Committee any concerns they may have regarding questionable accounting or auditing matters. |
Other Audit Committee Responsibilities
| 17. | Annually prepare a report to shareholders as required by the SEC. The report should be included in Galaxy’s annual proxy statement. |
| 18. | Perform any other activities consistent with this Charter, Galaxy’s By-laws and governing law, as the Committee or the Board deems necessary or appropriate. |
| 19. | Maintain minutes of meetings and periodically report to the Board of Directors on significant results of the foregoing activities. |
Appendix – Page 3
o Mark this box with an X if you have made changes to your name or address details above.
ANNUAL MEETING PROXY CARD
| 1. | ELECTION OF DIRECTORS – The Board of Directors recommends a vote FOR the listed nominees. | |
| FOR | WITHHOLD | | | FOR | WITHHOLD |
Marc E. Bruner | o | o | | Robert Thomas Fetters, Jr. | o | o |
Cecil D. Gritz | o | o | | Thomas Rollins | o | o |
James E. Edwards | o | o | | Nathan C. Collins | o | o |
| | | | | | | | | |
2. | In his discretion, to transact such other business as may properly come before the meeting and any adjournments thereof. |
AUTHORIZED SIGNATURES - SIGN HERE - THIS SECTION MUST BE COMPLETED FOR YOUR INSTRUCTIONS TO BE EXECUTED.
Please sign exactly as name appears hereon, when signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign full corporate name by President or other authorized officer. If a partnership, please sign in partnership name by authorized person.
Signature 1 – Please keep Signature within the box | Signature 2 – Please keep Signature within the box | Date (mm/dd/yyyy) |
[_________________________] | [_________________________] | [______/________/________] |
PROXY – GALAXY ENERGY CORPORATION
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF GALAXY ENERGY CORPORATION
The undersigned hereby appoints Marc E. Bruner proxy for the undersigned, with full power of substitution, and hereby authorizes him to represent and to vote, as designated on the reverse side, all shares of common stock of Galaxy Energy Corporation held of record by the undersigned on June 28, 2006 at the annual meeting of shareholders to be held on August 16, 2006, and any adjournments thereof.
This proxy, when properly executed, will be voted in the manner directed herein by the undersigned shareholder. If no directions are given, this proxy will be voted for the matters set forth on the reverse side. The proxy holder named above will vote in his discretion on any other matter that may properly come before the meeting.
Please mark, sign, date and return this proxy promptly using the enclosed envelope to: Computershare Trust Company, Inc., 350 Indiana Street, Suite 800, Golden, Colorado 80401.
IMPORTANT: TO BE SIGNED AND DATED ON THE REVERSE SIDE.