QuickLinks -- Click here to rapidly navigate through this documentSCHEDULE 14A INFORMATION
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COPANO ENERGY, L.L.C.
2727 Allen Parkway, Suite 1200
Houston, Texas 77019
NOTICE OF ANNUAL MEETING OF UNITHOLDERS
TO BE HELD ON JUNE 7, 2005
Dear Unitholders:
You are cordially invited to attend the 2005 Annual Meeting of Unitholders (the "Annual Meeting") of Copano Energy, L.L.C., a Delaware limited liability company ("Copano"), which will be held on Tuesday, June 7, 2005, at 9:00 a.m., Central Standard Time, at 2727 Allen Parkway, Ground Level, Meeting Room 1, Houston, Texas 77019. The Annual Meeting will be held for the following purposes:
- 1.
- To elect eight directors to Copano's Board of Directors to serve until the 2006 Annual Meeting of Unitholders;
- 2.
- To ratify the appointment of Deloitte & Touche LLP as independent auditors of Copano for the fiscal year ending December 31, 2005; and
- 3.
- To transact such other business as may properly come before the Annual Meeting and at any adjournments or postponements of the meeting.
Only unitholders of record at the close of business on April 18, 2005 are entitled to receive notice of and to vote at the Annual Meeting or any adjournments or postponement thereof. A list of our holders will be available for examination at the Annual Meeting and at Copano's office at least ten days prior to the Annual Meeting.
By Order of the Board of Directors,
![SIG](https://capedge.com/proxy/DEF 14A/0001047469-05-011583/g220591.jpg)
Douglas L. Lawing
Vice President, General Counsel and Secretary
Houston, Texas
April 27, 2005
YOUR VOTE IS IMPORTANT. WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING, PLEASE SIGN, DATE AND RETURN THE ENCLOSED PROXY CARD IN THE ENCLOSED POSTAGE-PAID RETURN ENVELOPE AS PROMPTLY AS POSSIBLE. IF YOU ATTEND THE MEETING AND SO DESIRE, YOU MAY WITHDRAW YOUR PROXY AND VOTE IN PERSON.
COPANO ENERGY, L.L.C.
2727 Allen Parkway, Suite 1200
Houston, Texas 77019
PROXY STATEMENT
Annual Meeting of Unitholders
To Be Held on Tuesday, June 7, 2005
This Proxy Statement, which was first mailed to our unitholders on April 27, 2005, is being furnished to you in connection with the solicitation of proxies by and on behalf of the Board of Directors of Copano Energy, L.L.C., for use at our 2005 Annual Meeting of Unitholders (the "Annual Meeting") or at any adjournments or postponements thereof. The Annual Meeting will be held on Tuesday, June 7, 2005, at 9:00 a.m., Central Standard Time, at 2727 Allen Parkway, Ground Level, Meeting Room 1, Houston, Texas 77019. Only holders of record of common units and subordinated units at the close of business on April 18, 2005 (the "Record Date") were entitled to notice of, and are entitled to vote at, the Annual Meeting and any adjournments or postponement thereof, unless such adjournment or postponement is for more than 45 days, in which event we will set a new record date. Unless the context requires otherwise, the terms "our," "we," "us" and similar terms refer to Copano Energy, L.L.C., together with its consolidated subsidiaries.
Proposals
At our 2005 Annual Meeting of Unitholders, we are asking our common unitholders and subordinated unitholders, voting together as a single class, to consider and act upon proposals to: (1) elect eight directors to serve until our 2006 Annual Meeting and (2) ratify the appointment of Deloitte & Touche LLP as our independent auditors for the fiscal year ending December 31, 2005.
Quorum Required
The presence, in person or by proxy, of the holders as of the Record Date of a majority of our outstanding common units and subordinated units is necessary to constitute a quorum for purposes of voting on the proposals at the Annual Meeting. Withheld votes will count as present for purposes of establishing a quorum on the proposals.
How to Vote
You may vote in person at the Annual Meeting or by proxy. Even if you plan to attend the Annual Meeting, we encourage you to complete, sign and return your proxy card in advance of the Annual Meeting. If you plan to attend the Annual Meeting and wish to vote in person, we will give you a ballot at the meeting. However, if your units are held in the name of a broker, you must obtain from the brokerage firm an account statement, letter or other evidence satisfactory to us of your beneficial ownership of the units. Please mail your completed, signed and dated proxy card in the enclosed postage-paid return envelope as soon as possible so that your units may be represented at the Annual Meeting.
Revoking Your Proxy
You may revoke your proxy before it is voted at the Annual Meeting as follows: (i) by delivering, before or at the Annual Meeting, a new proxy with a later date; (ii) by delivering, on or before the business day prior to the Annual Meeting, a notice of revocation to our Secretary at the address set forth in the notice of the Annual Meeting; (iii) by attending the Annual Meeting in person and voting, although your
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attendance at the Annual Meeting, without actually voting, will not by itself revoke a previously granted proxy; or (iv) if you have instructed a broker to vote your units, you must follow the directions received from your broker to change those instructions.
Outstanding Common and Subordinated Units Held on Record Date
As of the Record Date, there were 7,076,192 outstanding common units and 3,519,126 outstanding subordinated units entitled to vote at the Annual Meeting.
Common and Subordinated Units Owned by Our Affiliates as of the Record Date
As of the Record Date: (i) Copano Partners Trust held 763,221 common units and 1,317,733 subordinated units; (ii) DLJ Merchant Banking Partners III, L.P. and affiliated funds, which are affiliates of Credit Suisse First Boston Private Equity, held 230,560 common units and 874,924 subordinated units; (iii) EnCap Energy Capital Fund III, L.P. and affiliated funds, which are affiliated funds of EnCap Investments L.P., held 230,560 common units and 874,924 subordinated units; and (iv) our directors and executive officers collectively held 96,211 common units and 110,345 subordinated units, excluding units held by Copano Partners Trust. Please read "Security Ownership of Certain Beneficial Owners and Management."
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PROPOSAL ONE—ELECTION OF DIRECTORS
The total number of directors on our Board of Directors is currently set at eight, and the eight current board members are our Board's nominees for the upcoming election of directors. Members of our Board of Directors are elected on an annual basis at the Annual Meeting.
At the Annual Meeting, our common unitholders and subordinated unitholders, voting together as a single class, will consider and act upon a proposal to elect eight directors to our Board of Directors to serve until the 2006 Annual Meeting of Unitholders. Each of the nominees has consented to serve as a director if so elected. The persons named as proxies in the accompanying proxy card, who have been designated by our Board of Directors, intend to vote for the election of the director nominees unless otherwise instructed by a unitholder in a proxy card. If these nominees become unable for any reason to stand for election as a director, the persons named as proxies in the accompanying proxy card will vote for the election of such other person or persons as our Board of Directors may recommend and propose to replace such nominee or nominees.
Information concerning the eight director nominees is set forth below.
Director Nominees
Name
| | Age
| | Position with Our Company
| | Director Since
|
---|
John R. Eckel, Jr. | | 53 | | Chairman of the Board and Chief Executive Officer | | 1992 |
Robert L. Cabes, Jr. | | 35 | | Director | | 2001 |
James G. Crump | | 64 | | Director | | 2004 |
Ernie L. Danner | | 50 | | Director | | 2004 |
Scott A. Griffiths | | 50 | | Director | | 2004 |
Michael L. Johnson | | 54 | | Director | | 2004 |
T. William Porter III | | 63 | | Director | | 2004 |
William L. Thacker | | 59 | | Director | | 2004 |
John R. Eckel, Jr. founded our business in 1992 and served as our President and Chief Executive Officer until April 2003, when he was elected to his current position of Chairman of the Board and Chief Executive Officer. Mr. Eckel serves on the Board of Directors of the Texas Pipeline Association. Mr. Eckel also serves as President and Chief Executive Officer of Live Oak Reserves, Inc., which he founded in 1986, and which, with its affiliates, is engaged in oil and gas exploration and production in South Texas. Mr. Eckel received a Bachelor of Arts degree from Columbia University and was employed in various corporate finance positions in New York prior to entering the energy industry in 1979.
Robert L. Cabes, Jr. joined our Board of Directors in 2001. Mr Cabes is a Principal of Global Energy Partners, a specialty group within Credit Suisse First Boston's Alternative Capital Division that makes investments in energy companies. Prior to joining Global Energy Partners in 2001, Mr. Cabes was with Credit Suisse First Boston's and Donaldson, Lufkin and Jenrette's Investment Banking Division (prior to its acquisition by Credit Suisse First Boston in 2000). Before joining Donaldson, Lufkin and Jenrette, Mr. Cabes spent six years with Prudential Securities in its energy corporate finance group in Houston and New York. Mr. Cabes serves as a director of CEH Holdco, Inc., Laramie Energy, LLC, Medicine Bow Energy Corporation and Pinnacle Gas Resources, Inc. Mr. Cabes holds a B.B.A. from Southern Methodist University and is a CFA charterholder.
James G. Crump joined our Board of Directors upon completion of our initial public offering in November 2004. Mr. Crump is the Chairman of the Audit Committee and a member of the Conflicts Committee. He began his career at Price Waterhouse in 1962 and became a partner in 1974. From 1977 until the merger of Price Waterhouse and Coopers & Lybrand in 1998, Mr. Crump held numerous management and leadership roles. From 1998 until his retirement in 2001, Mr. Crump served as Global
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Energy and Mining Cluster Leader, a member of the U.S. Management Committee and the Global Management Committee and as Houston Office Managing Partner of PricewaterhouseCoopers. Mr. Crump holds a B.A. in Accounting from Lamar University.
Ernie L. Danner joined our Board of Directors upon completion of our initial public offering in November 2004. Mr. Danner is the Chairman of the Conflicts Committee and a member of the Audit Committee. Mr. Danner currently serves as Executive Vice President and as a director of Universal Compression Holdings Inc. as well as President of the Latin America Division of a natural gas compression service company subsidiary of Universal Compression. Mr. Danner joined Universal Compression in 1998 as its Chief Financial Officer. Mr. Danner holds a B.A. and an M.A. in Accounting from Rice University.
Scott A. Griffiths joined our Board of Directors in December 2004. Mr. Griffiths is a member of the Nominating and Governance Committee and the Compensation Committee. Mr. Griffiths has served as Executive Vice President and Chief Operating Officer of Spinnaker Exploration Company since 2003. From 2002 to 2003, Mr. Griffiths served as Senior Vice President, Worldwide Exploration for Ocean Energy, Inc. Mr. Griffiths joined Ocean following the 1999 merger of Ocean and Seagull Energy Corporation, where he served as Vice President, Domestic Exploration. He holds a B.S. in Geology from the University of New Mexico and an M.A. in Geology from Indiana University.
Michael L. Johnson joined our Board of Directors in December 2004. Mr. Johnson is a member of the Audit Committee and the Conflicts Committee. Mr. Johnson began his career in 1975 with Conoco Inc. and most recently served as Chairman and Chief Executive Officer of Conoco Gas and Power from 1997 until his retirement in 2002. Mr. Johnson holds a B.S. in Geology from New Mexico State University, an M.A. in Geochemistry from Rice University and an M.S. in Management, Sloan Fellow from Alfred P. Sloan School of Business, M.I.T.
T. William Porter III joined our Board of Directors upon completion of our initial public offering in November 2004. Mr. Porter is the Chairman of the Nominating and Governance Committee and a member of the Compensation Committee. Mr. Porter is Chairman and a founding partner of Porter & Hedges, L.L.P., a Houston law firm formed in 1981. He also serves as a director of Cal Dive International, Inc. and as a director of U.S. Concrete, Inc. Mr. Porter holds a Bachelor of Business Administration degree in Finance from Southern Methodist University and Bachelor of Law degree from Duke University.
William L. Thacker joined our Board of Directors upon completion of our initial public offering in November 2004. Mr. Thacker is a member of the board of directors of Pacific Energy Management, LLC, the general partner of Pacific Energy GP, LP, which is in turn the general partner of Pacific Energy Partners, L.P. Mr. Thacker joined Texas Eastern Products Pipeline Company (the general partner of TEPPCO Partners, L.P.) in September 1992 as President, Chief Operating Officer and director. He was elected Chief Executive Officer in January 1994. In March 1997, he was named to the additional position of Chairman of the Board, which he held until his retirement in May 2002. Prior to joining Texas Eastern Products Pipeline Company, Mr. Thacker was President of Unocal Pipeline Company from 1986 until 1992. Mr. Thacker is past Chairman of the Executive Committee of the Association of Oil Pipelines, has served as a member of the board of directors of the American Petroleum Institute, and has actively participated in many energy-related organizations during his 35-year career in the energy industry. Mr. Thacker holds a Bachelor of Mechanical Engineering degree from the Georgia Institute of Technology and a Masters of Business Administration degree from Lamar University.
Required Vote
Our limited liability company agreement provides for "cumulative voting" in the election of directors. This means that a unitholder will be entitled to a number of votes equal to (i) the number of units that such unitholder is entitled to vote at the Annual Meeting (ii) multiplied by the number of directors to be elected at the Annual Meeting. A unitholder may (i) cast all such votes for a single director, (ii) distribute
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them evenly among the number of directors to be voted for at the Annual Meeting, or (iii) distribute them among any two or more directors to be voted for at the Annual Meeting. For example, because there are eight director nominees, if you own 100 units you will be entitled to cast 800 votes in the manner set forth in the preceding sentence. Cumulative voting permits a unitholder to concentrate his or her votes on fewer nominees, thereby allowing the unitholder potentially to have a greater impact on the outcome of the election with respect to one or more nominees. A unitholder holding a sufficient number of units may have the ability to elect one or more nominees to the Board of Directors without the support of other unitholders.
The eight nominees receiving the most votes cast at the Annual Meeting will be elected to the Board of Directors. With respect to the Annual Meeting, we have eight nominees and eight available board seats. Each nominee who is elected to the Board of Directors will serve in such capacity until his successor has been duly elected and qualified or until such director dies, resigns or is removed. Each properly executed proxy received in time for the Annual Meeting will be voted as specified therein.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT UNITHOLDERS VOTE "FOR" THE ELECTION OF EACH OF THE EIGHT NOMINEES FOR DIRECTOR.
THE BOARD OF DIRECTORS AND ITS COMMITTEES
The Board of Directors has determined that Messrs. Crump, Danner, Griffiths, Johnson, Porter and Thacker qualify as "independent" in accordance with the published listing requirements of The NASDAQ National Market ("NASDAQ"). The NASDAQ independence definition includes a series of objective tests, such as that the director is not an employee of the company and has not engaged in various types of business dealings with the company. In addition, as further required by the NASDAQ rules, the Board of Directors has made a subjective determination as to each independent director that no relationships exist which, in the opinion of the Board of Directors, would interfere with the exercise of independent judgment in carrying out the responsibilities of a director.
In addition, the members of the Audit Committee of the Board of Directors also each qualify as "independent" under special standards established by the Securities and Exchange Commission ("SEC") for members of audit committees, and the Audit Committee includes at least one member who is determined by the Board of Directors to meet the qualifications of an "audit committee financial expert" in accordance with SEC rules, including that the person meets the relevant definition of an "independent" director. Mr. Crump is the independent director who has been determined to be an audit committee financial expert. Unitholders should understand that this designation is a disclosure requirement of the SEC related to Mr. Crump's experience and understanding with respect to certain accounting and auditing matters. The designation does not impose on Mr. Crump any duties, obligations or liability that are greater than are generally imposed on him as a member of the Audit Committee and Board of Directors, and his designation as an audit committee financial expert pursuant to this SEC requirement does not affect the duties, obligations or liability of any other member of the Audit Committee or Board of Directors.
The Board of Directors is receptive to direct communication with unitholders and recommends that unitholders initiate any communications with our Board in writing and send them to our Board of Directors c/o Douglas L. Lawing, Vice President, General Counsel and Secretary, Copano Energy, L.L.C., 2727 Allen Parkway, Suite 1200, Houston, Texas 77019. This centralized process will assist our Board in reviewing and responding to unitholder communications in an appropriate manner. The name of any specific intended board recipient should be noted in the communication. Communications to our Board of Directors must include the number of units owned by the unitholder as well as the unitholder's name,
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address, telephone number and email address, if any. All such communications will be forwarded without review to the appropriate directors.
Our Board of Directors will hold regular and special meetings at any time as may be necessary. Regular meetings may be held without notice on dates set by the Board of Directors from time to time. Special meetings of the Board of Directors may be called with reasonable notice to each member upon request of the Chairman of the Board of Directors or upon the written request of any three board members. A quorum for a regular or special meeting will exist when a majority of the members are participating in the meeting either in person or by conference telephone. Any action required or permitted to be taken at a board meeting may be taken without a meeting, without prior notice and without a vote if all of the members sign a written consent authorizing the action.
During the period from the closing of our initial public offering in November 2004 through December 2004, our Board of Directors held one special meeting. Additionally, during this period, our Board of Directors took action by unanimous written consent on three occasions. During this period, no director attended fewer than 75% of the aggregate of: (1) the total number of meetings of the Board of Directors held during the period for which he was a director, and (2) the total number of meetings held by all committees of the Board of Directors on which he served following his appointment to such committee. The Annual Meeting of Unitholders will be our first annual meeting as a public company. We anticipate that all director nominees will attend the Annual Meeting.
Our Board of Directors has adopted a policy providing that the independent directors will meet in executive session at least quarterly, or more frequently if necessary. The chairman of our Nominating and Governance Committee will chair the executive sessions of the independent directors.
The Board of Directors currently has, and appoints the members of, standing Audit, Compensation, Conflicts, and Nominating and Governance Committees. Each member of the Audit, Compensation, Conflicts, and Nominating and Governance Committees is an independent director in accordance with the NASDAQ listing standards described above. Our Board of Directors has adopted a written charter for each of these committees, which sets forth each committee's purposes, responsibilities and authority. Our Board of Directors has also adopted Corporate Governance Guidelines, a Code of Business Conduct and Ethics (including complaint procedures for financial, accounting and audit matters) and a Code of Ethics for Chief Executive Officer and Senior Financial Officers. These committee charters, guidelines, codes and procedures are available on our website at www.copanoenergy.com. You may also contact Douglas L. Lawing, our Vice President, General Counsel and Secretary, to request paper copies free of charge. If any substantive amendments are made to the Code of Ethics for Chief Executive Officer and Senior Financial Officers or if we grant any waiver, including any implicit waiver, from a provision of the code, we will disclose the nature of such amendment or waiver within four business days on our internet website at www.copanoenergy.com. The following is a brief description of the functions and operations of the standing committees of our Board of Directors:
Audit Committee. The Audit Committee assists the Board of Directors in its general oversight of our financial reporting, internal controls and audit functions, and is directly responsible for the appointment, retention, compensation and oversight of the work of our independent auditors. During the period from the closing of our initial public offering in November 2004 through December 2004, the Audit Committee held one meeting. The Audit Committee is currently comprised of three directors: Mr. Crump (Chairman), Mr. Danner and Mr. Johnson. Each member of the Audit Committee is "independent" as defined by the NASDAQ listing standards. Mr. Crump has been designated the "audit committee financial expert" as prescribed by the SEC. A copy of the Audit Committee charter is included asAppendix A to this Proxy Statement.
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Compensation Committee. The Compensation Committee's primary responsibilities are to approve the compensation arrangements for senior management of our company and for our Board members, including establishment of salaries and bonuses and other compensation for executive officers of our company; to approve any compensation plans in which officers and directors of our company are eligible to participate and to administer such plans, including the granting of unit options or other benefits under any such plans; and to review significant issues that relate to changes in benefit plans. The Compensation Committee did not meet during the period from the closing of our initial public offering in November 2004 through December 2004. The Compensation Committee is currently comprised of three directors: Mr. Thacker (Chairman), Mr. Griffiths and Mr. Porter. All of the members of the Compensation Committee are "independent" as defined by the NASDAQ listing standards.
Conflicts Committee. Upon the request of the Board of Directors, the Conflicts Committee reviews specific matters that the Board of Directors believes may involve conflicts of interest between our board members or their affiliates and our company. Any matters approved by the Conflicts Committee will be permitted and deemed approved by all unitholders and will not constitute a breach of our limited liability company agreement or of any duty stated or implied by law or equity, including any fiduciary duty. In addition to conflicts involving board members, the Conflicts Committee is responsible for investigating, reviewing and acting on other matters where a conflict of interest arises. The Conflicts Committee did not meet during the period from the closing of our initial public offering in November 2004 through December 2004. The Conflicts Committee is currently comprised of three directors: Mr. Danner (Chairman), Mr. Crump and Mr. Johnson. All of the members of the Conflicts Committee are "independent" as defined by the NASDAQ listing standards.
Nominating and Governance Committee. The Nominating and Governance Committee's primary responsibilities are to recruit and recommend candidates for election to the Board of Directors and for committee appointments, to develop and recommend corporate governance guidelines to the Board of Directors, to assist the Board in implementing such guidelines, to lead the Board in its annual review of the performance of our Board and its committees and to develop and monitor our succession plan. Although the Nominating and Governance Committee has no set of specific minimum qualifications for director nominees, the committee will evaluate each nominee based upon a consideration of a nominee's qualification as independent and consideration of diversity, age, skills and experience in the context of the needs of the Board as described in our Corporate Governance Guidelines. The Nominating and Governance Committee may rely on various sources to identify director nominees. These include input from directors, management, others that the committee feels are reliable and professional search firms. In connection with the selection of our current independent directors in 2004, we paid a professional search firm to assist with the identification and evaluation of potential director nominees.
The Nominating and Governance Committee will consider director candidate suggestions made by unitholders in the same manner as other candidates. Any such nominations, together with appropriate biographical information, should be submitted to the Chairman of the Nominating and Governance Committee, c/o Douglas L. Lawing, Vice President, General Counsel and Secretary, Copano Energy, L.L.C., 2727 Allen Parkway, Suite 1200, Houston, Texas 77019. For other procedures that must be followed in order for the committee to consider recommendations from unitholders, please read "Unitholder Proposals and Director Nominations—Recommendation of Director Candidates to the Nominating and Governance Committee." The Nominating and Governance Committee did not meet during the period from the closing of our initial public offering in November 2004 through December 2004. The Nominating and Governance Committee is currently comprised of three directors: Mr. Porter (Chairman), Mr. Thacker and Mr. Griffiths. Each member of the Nominating and Governance Committee is "independent" as defined by the NASDAQ listing standards.
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Upon the closing of our initial public offering in November 2004, Messrs. Thacker, Porter and Crump were appointed to serve as members of the Compensation Committee. In December 2004, Mr. Crump resigned as a member of the Compensation Committee and was replaced with Mr. Griffiths. Only "independent" directors as defined by the NASDAQ listing standards serve on the Compensation Committee. Additionally, no member of the Compensation Committee has any relationship with our company that is required to be disclosed in any of the reports that we file with the SEC. None of our executive officers serves as a member of the board of directors or compensation committee of any entity that has one or more of its executive officers serving as a member of our Board of Directors or Compensation Committee.
Annual Retainer and Fees. Each independent member of our Board of Directors receives an annual retainer of $30,000. We also pay each director serving as Chairman of the Compensation, Conflicts or Nominating and Governance Committee an additional $4,000 per year. A director serving as Chairman of the Audit Committee is paid $8,000 per year and each additional member of the Audit Committee is paid $4,000 per year. Directors are not paid a fee for attendance at individual meetings of our Board of Directors. Directors serving on the Compensation, Conflicts or Nominating and Governance Committees are paid a fee of $1,000 for attendance at each meeting and directors serving on the Audit Committee are paid a fee of $1,500 per meeting. In addition, each independent member of our Board of Directors is reimbursed for out-of-pocket expenses in connection with attending meetings of our Board of Directors or committees. Each director is fully indemnified by us for actions associated with being a member of our Board of Directors to the extent permitted under Delaware law.
Unit Awards. Upon the initial election of each of our independent directors, we award each independent director 3,000 restricted common units under our Long-Term Incentive Plan and upon each annual anniversary date of grant, we plan to award each independent director an additional 1,500 restricted common units. Each restricted common unit award (and the associated distributions) vests in equal one-third annual installments commencing on the first anniversary of the grant date or upon a change of control, death, disability or, in certain circumstances, retirement.
Report of the Audit Committee
The Audit Committee oversees the financial reporting process of Copano Energy, L.L.C. on behalf of its Board of Directors. Management has the primary responsibility for the preparation of the financial statements and the reporting process, including the systems of internal controls.
With respect to the financial statements for the calendar year ended December 31, 2004, the Audit Committee reviewed and discussed the audited financial statements of Copano Energy, L.L.C. and Webb/Duval Gatherers, an unconsolidated affiliate, and the quality of financial reporting with management and the independent auditors. It also discussed with the independent auditors the matters required to be discussed by Statement on Auditing Standards No. 61 (Codification of Statements on Auditing Standards, AU § 380), as modified or supplemented, and received from the independent auditors the written disclosures required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees), as modified or supplemented. Additionally, the Audit Committee has discussed with the independent auditors the independent auditors' independence with respect to Copano Energy, L.L.C. and Webb/Duval Gatherers.
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Based on the reviews and discussions described above, the Audit Committee recommended to the Board of Directors that the audited financial statements of Copano Energy, L.L.C. and Webb/Duval Gatherers be included in the Annual Report on Form 10-K for the year ended December 31, 2004 for filing with the Securities and Exchange Commission.
Notwithstanding anything to the contrary set forth in any of our previous or future filings under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate this Proxy Statement or future filings with the SEC, in whole or in part, the preceding information shall not be deemed to be "soliciting material" or to be "filed" with the SEC or incorporated by reference into any filing except to the extent the foregoing report is specifically incorporated by reference therein.
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PROPOSAL TWO: RATIFICATION OF INDEPENDENT PUBLIC ACCOUNTANTS
The Audit Committee of our Board of Directors has selected Deloitte & Touche LLP to continue as our independent public accountants for 2005. Deloitte & Touche LLP has served as Copano's independent auditors since 2002. The Audit Committee has determined to submit Deloitte & Touche LLP's selection to unitholders for ratification. If this selection of auditors is not ratified by a majority of the units entitled to vote at the Annual Meeting, the Audit Committee will reconsider its selection of auditors. We are advised that no member of Deloitte & Touche LLP has any direct or material indirect financial interest in our company or, during the past three years, has had any connection with us in the capacity of promoter, underwriter, voting trustee, director, officer or employee. A representative of Deloitte & Touche LLP will attend the Annual Meeting. The representative will have the opportunity to make a statement if he desires to do so and to respond to appropriate questions.
Audit Fees
The fees for professional services rendered by Deloitte & Touche LLP for the audit of our annual consolidated financial statements and subsidiary financial statements for each of the fiscal years ended December 31, 2004 and 2003 and the reviews of the financial statements included in any of our Quarterly Reports on Forms 10-Q for each of those fiscal years were $747,000 and $582,000, respectively.
Audit-Related Fees
Deloitte & Touche LLP also received fees for services that are normally provided by Deloitte & Touche LLP in connection with statutory or regulatory filings. These fees, which were associated with comfort letters and consents related to our initial public offering, totaled $523,000 and $15,000 for the years ended December 31, 2004 and 2003, respectively.
Tax Fees
We incurred aggregate fees of $538,000 and $134,000 for each of the fiscal years ended December 31, 2004 and 2003, respectively, for tax-related services provided by Deloitte & Touche LLP. These fees included fees relating to reviews of tax compliance and to tax advice and planning.
All Other Fees
Deloitte & Touche LLP did not render services to us, other than those services covered in the sections captioned "Audit Fees," "Audit-Related Fees" and "Tax Fees" for the fiscal years ended December 31, 2004 and 2003.
Audit Committee Approval of Audit and Non-Audit Services
In 2004, the Audit Committee had not formally adopted any pre-approval polices and procedures relating to the provision of audit and non-audit services by our independent auditors, Deloitte & Touche LLP. Prior to our initial public offering in November 2004, each type of audit and non-audit service provided by Deloitte & Touche LLP was approved on an individual basis by management in advance of the rendering of such services. Subsequent to the initial public offering, the Audit Committee approved any significant audit and non-audit services on an individual basis, including the engagement of Deloitte & Touche LLP to perform our 2004 audit. In February 2005, the Audit Committee adopted a Pre-Approval of Audit and Non-Audit Services Policy, which requires specific pre-approval of audit and non-audit services performed by the independent auditor, unless pre-approval of the type of service is reflected in the pre-approval policy. The pre-approval policy provides specific pre-approval for (i) certain categories of audit services, including audits of our subsidiaries and services associated with SEC filings, (ii) audit-related services, including transaction integration assistance and attestation services required by statute or regulation, (iii) tax-related services and (iv) services relating to business acquisitions or dispositions.
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Management is required to report to the Audit Committee its engagement of the independent auditor to perform any of the services specifically pre-approved in the policy. The engagement terms and fees related to our annual audit remain subject to the specific approval of the Audit Committee. Additionally, the pre-approval policy specifically prohibits certain non-audit services, including bookkeeping, appraisal or valuation services, and legal services.
Vote Required
Although unitholder ratification of the selection of independent auditors in not required, the Audit Committee and the Board of Directors consider it desirable for the unitholders to vote upon this selection. Under our limited liability company agreement, approval of the ratification of the selection of Deloitte & Touche LLP as our independent accountants for 2005 requires the affirmative vote of the holders of a majority of the outstanding units present in person or represented by proxy at the Annual Meeting and entitled to vote on the proposal. Abstentions and broker non-votes are counted for purposes of determining the presence or absence of a quorum for the transaction of business and will have the same effect as a vote against the proposal.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT UNITHOLDERS VOTE "FOR" APPROVAL OF THE RATIFICATION OF THE SELECTION OF DELOITTE & TOUCHE LLP AS OUR INDEPENDENT ACCOUNTANTS FOR 2005.
In the event of a negative vote on such ratification, the Audit Committee will reconsider its selection. Even if the selection is ratified, the Audit Committee in its discretion may direct the appointment of a different independent auditing firm at any time during the year if the Audit Committee believes that such a change would be in the best interest of our company and our unitholders.
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EXECUTIVE OFFICERS
Certain information concerning Copano's executive officers as of the date of this Proxy Statement is set forth below.
Name
| | Age
| | Position with Our Company
|
---|
John R. Eckel, Jr. | | 53 | | Chairman of the Board and Chief Executive Officer |
R. Bruce Northcutt | | 45 | | President and Chief Operating Officer |
Matthew J. Assiff | | 38 | | Senior Vice President and Chief Financial Officer |
Brian D. Eckhart | | 49 | | Senior Vice President, Transportation and Supply |
Ron W. Bopp | | 58 | | Senior Vice President, Corporate Development |
J. Terrell White | | 41 | | Vice President, Operations |
James J. Gibson, III | | 58 | | Vice President, Processing |
Lari Paradee | | 42 | | Vice President and Controller |
Douglas L. Lawing | | 44 | | Vice President, General Counsel and Secretary |
Kathryn S. De Young | | 44 | | Vice President, Government and Regulatory Affairs |
John R. Eckel, Jr., Chairman of the Board and Chief Executive Officer, founded our business in 1992 and served as our President and Chief Executive Officer until April 2003, when he was elected to his current position. Mr. Eckel serves on the Board of Directors of the Texas Pipeline Association. Mr. Eckel also serves as President and Chief Executive Officer of Live Oak Reserves, Inc., which he founded in 1986, and which, with its affiliates, is engaged in oil and gas exploration and production in South Texas. Mr. Eckel received a Bachelor of Arts degree from Columbia University and was employed in various corporate finance positions in New York prior to entering the energy industry in 1979.
R. Bruce Northcutt, President and Chief Operating Officer, has served in his current capacity since April 2003. Mr. Northcutt served as President of El Paso Global Networks Company (a provider of wholesale bandwidth transport services) from November 2001 until April 2003, Managing Director of El Paso Global Networks Company from April 1999 until December 2001 and Vice President, Business Development, of El Paso Gas Services Company (a marketer of strategic interstate pipeline capacity) from January 1998 until April 1999. Mr. Northcutt began his career with Tenneco Oil Exploration and Production in 1982 working in the areas of drilling and production engineering. From 1988 until 1998, Mr. Northcutt held various levels of responsibility within several business units of El Paso Energy and its predecessor, Tenneco Energy, including supervision of pipeline supply and marketing as well as regulatory functions. Mr. Northcutt holds a Bachelor of Science degree in Petroleum Engineering from Texas Tech University. Mr. Northcutt is a Registered Professional Engineer in Texas.
Matthew J. Assiff, Senior Vice President and Chief Financial Officer, has served in his current capacity since October 2004 and previously served as our Senior Vice President, Finance and Administration, since January 2002. Prior thereto, Mr. Assiff was a Vice President within the Global Energy Group of Credit Suisse First Boston and was with Donaldson, Lufkin and Jenrette (prior to its purchase by Credit Suisse First Boston in 2000) initially as an Associate and subsequently as a Vice President from 1998. Mr. Assiff began his career in 1989 with Goldman, Sachs & Co. in the Merger & Acquisitions group focusing on energy transactions and has worked in the corporate finance and Merger & Acquisition groups of Bear Stearns and Chemical Securities (now J. P. Morgan Chase). Mr. Assiff has also worked with Landmark Graphics Company and Compaq Computer in the areas of finance, planning, mergers and acquisitions and corporate venture investing. Mr. Assiff graduated from Columbia University with a Bachelor of Arts degree and holds a Masters of Business Administration degree from Harvard Business School.
Brian D. Eckhart, Senior Vice President, Transportation and Supply, has served in his current capacity since March 2002. From January 1998 until March 2002, Mr. Eckhart served as our Vice President, Business Development. From February 1997 to January 1998, Mr. Eckhart served as Vice President, Operations. From 1979 until 1997, Mr. Eckhart held various engineering and management positions at
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Natural Gas Pipeline Company of America and other subsidiaries of MidCon Corporation, a predecessor of Kinder Morgan, Inc. Mr. Eckhart graduated from Texas A&M University with a Bachelor of Science degree in Ocean Engineering.
Ron W. Bopp, Senior Vice President, Corporate Development, was elected to his current position in April 2005 to coordinate and oversee the development and management of our acquisition opportunities. Mr. Bopp served as Vice President—Onshore Assets of Shell US Gas & Power LLC, an affiliate of Shell Oil Company, from February 1998 until February 2005. From 1994 until February 1998, Mr. Bopp was Vice President and Chief Financial Officer of Corpus Christi Natural Gas Company, a midstream gas gathering, processing, and transportation company that was acquired by affiliates of Shell Oil Company in October 1997. Mr. Bopp graduated from the University of Houston with a Bachelor of Business Administration and a Master of Science in Accounting degree and is a Certified Public Accountant.
J. Terrell White, Vice President, Operations, has served in his current capacity since joining us in January 1998. Mr. White oversees pipeline operations, including new well connects, dehydration, compression, measurement, and construction activities. From 1990 until 1997, Mr. White served in increasingly responsible engineering, project management and business development roles with Enron Liquid Services Corp., and from February 1997 until January 1998 with TransCanada Energy USA, Inc., following its acquisition of certain Enron midstream assets. From 1985 until 1990, Mr. White was an engineer with Mobil E&P SE, Inc. and Mobil Chemical, involved primarily in gas processing, fractionation, gathering and NGL transportation. Mr. White is a registered professional engineer in the State of Oklahoma. Mr. White graduated from the University of Alabama with a Bachelor of Science degree in Mechanical Engineering.
James J. Gibson, III, Vice President, Processing, has served in his current capacity since joining us in October 2001. Mr. Gibson oversees operations for our processing segment. From 1998 until September 2001, Mr. Gibson served as Manager, Business Development—Texas Gas Plants of Coral Energy, LLC, an affiliate of Shell Oil Company. From 1997 until 1998, Mr. Gibson served as Director, Gas Processing and Treating Services of Corpus Christi Natural Gas, Inc. From 1992 until 1997, Mr. Gibson was self-employed as a consultant to several midstream energy companies operating in Texas. From 1980 until 1992, Mr. Gibson served as Vice President—Plant Operations of Seagull Energy Corporation. From 1977 until 1980, Mr. Gibson served as project engineer for Houston Oil & Minerals Corporation. Mr. Gibson began his career in 1969 as an engineer with Sun Oil Company. Mr. Gibson is a registered professional engineer in the State of Texas. Mr. Gibson graduated from Texas A&I University with a Bachelor of Science degree in Natural Gas Engineering.
Lari Paradee, Vice President and Controller, has served in her current capacity since joining us in July 2003. As Vice President and Controller, Ms. Paradee is primarily responsible for our accounting and reporting functions. From September 2000 until March 2003, Ms. Paradee served as Accounting and Consolidations Manager for Intergen, a global power generation company jointly owned by Shell Generating (Holdings) B.V. and Bechtel Enterprises Energy B.V. Ms. Paradee served as Vice President and Controller of DeepTech International, Inc. (an offshore pipeline and exploration and production company) from May 1991 until August 1998, when DeepTech was merged into El Paso Energy Corporation. Ms. Paradee then served as Manager, Finance and Administration of El Paso Energy until March 2000. Ms. Paradee has served as Senior Auditor and Staff Auditor for Price Waterhouse. Ms. Paradee graduated magna cum laude from Texas Tech University with a B.B.A. in Accounting. Ms. Paradee is also a Certified Public Accountant.
Douglas L. Lawing, Vice President, General Counsel and Secretary, has served in his current capacity since October 2004 and previously served as our General Counsel since November 2003. From January 2002 until November 2003, Mr. Lawing served as our Corporate Counsel. Since February 1994, Mr. Lawing has served as corporate secretary of our company and its predecessors. Additionally, from March 1998 until January 2002, Mr. Lawing served as an Associate Counsel of Nabors Industries, Inc.
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(now Nabors Industries, Ltd.). Mr. Lawing holds a Bachelor of Science degree in Business Administration from the University of North Carolina at Chapel Hill and a J.D. from Washington and Lee University.
Kathryn S. De Young, Vice President, Government and Regulatory Affairs, has served in her current capacity since March 1, 2005. Ms. De Young is responsible for coordinating government affairs activities and compliance with state and federal regulations, including compliance with environmental, health and safety standards. Ms. De Young has been associated with us since our inception in 1992 and from August 2001 through February 2005, Ms. De Young served as our Senior Director, Operations Services and from June 1992 until August 2001, she served as our Director of Operations Services where her duties included regulatory compliance and risk management. Ms. De Young attended the University of St. Thomas and the University of Houston.
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EXECUTIVE COMPENSATION
The following table sets forth certain information with respect to the compensation paid to our Chief Executive Officer and our four other most highly compensated executive officers for the years ended December 31, 2004 and 2003.
Summary Compensation Table
| | Annual Compensation
| | Long-Term Compensation
| |
|
---|
Name and Principal Position
| | Year
| | Salary
| | Bonus
| | Other Annual Compensation
| | Securities Underlying Options
| | All Other Compensation
|
---|
John R. Eckel, Jr. Chairman of the Board and Chief Executive Officer | | 2004 2003 | | $ $ | 208,626 202,267 | | $
| 125,000 — | | $ $ | 23,595 13,749 | | — — | | — — |
R. Bruce Northcutt President and Chief Operating Officer | | 2004 2003 | | $ $ | 202,000 135,641 | | $
| 225,000 — | (1)
| $ $ | 61,062 7,320 | (2)
| 15,000 — | | — — |
Matthew J. Assiff Senior Vice President and Chief Financial Officer | | 2004 2003 | | $ $ | 142,500 133,750 | | $ $ | 91,800 11,000 | | $ $ | 29,337 14,721 | | 10,000 — | | — — |
Douglas L. Lawing Vice President, General Counsel and Secretary | | 2004 2003 | | $
| 113,000 — | | $
| 62,000 — | | $
| 18,722 — | | 7,600 — | | — — |
Lari Paradee Vice President and Controller | | 2004 2003 | | $
| 113,625 — | | $
| 60,000 — | | $
| 19,335 — | | 7,600 — | | — — |
- (1)
- Includes a one-time bonus of $125,000 to which Mr. Northcutt was entitled upon completion of our initial public offering pursuant to the terms of his employment agreement.
- (2)
- In accordance with rules of the SEC, the dollar value of the prerequisites and other personal benefits of named executives are only shown to the extent that they exceed the lesser of $50,000 or 10% of the total of annual salary and bonus for the named executive. The amount shown for Mr. Northcutt in 2004 included $41,184 related to debt forgiveness, a $9,600 automobile allowance, an $8,000 payment for unused sick time, and $2,278 in insurance-related benefits.
The following table reflects the options that were granted in 2004 under our Long-Term Incentive Plan to the named executive officers. Each option has an exercise price equal to the fair market value of our common units on the date of grant, has a ten-year term and vests in five equal annual installments commencing on November 15, 2005 or earlier, upon a change of control, death or disability. The rates of unit appreciation presented in this table for the units underlying the options are not predictions of future unit prices.
Option Grants in Last Fiscal Year
| |
| |
| |
| |
| | Potential Realizable Value at Assumed Annual Rates of Unit Price Appreciation for Option Term(1)
|
---|
| | Individual Grants
|
---|
| | Number of Securities Underlying Options Granted (#)
| | Percent of Total Options Granted to Employees in Fiscal Year
| |
| |
|
---|
Name
| | Exercise or Base Price ($/Unit)
| | Expiration Date
| | 5% ($)
| | 10% ($)
|
---|
John R. Eckel, Jr. | | — | | — | | | — | | — | | | — | | | — |
R. Bruce Northcutt | | 15,000 | | 7.5 | % | $ | 20.00 | | 11/14/2014 | | $ | 188,700 | | $ | 478,050 |
Matthew J. Assiff | | 10,000 | | 5.0 | % | $ | 20.00 | | 11/14/2014 | | $ | 125,800 | | $ | 318,700 |
Douglas L. Lawing | | 7,600 | | 3.8 | % | $ | 20.00 | | 11/14/2014 | | $ | 95,608 | | $ | 242,212 |
Lari Paradee | | 7,600 | | 3.8 | % | $ | 20.00 | | 11/14/2014 | | $ | 95,608 | | $ | 242,212 |
- (1)
- All options granted in 2004 have a ten-year term.
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The following table reflects exercises of options by the named executive officers during 2004 and unexercised options held by them at the end of 2004.
Aggregated Option Exercises in Last Fiscal Year and Fiscal Year-End Option Values
| |
| |
| | Number of Securities Underlying Unexercised Options at Fiscal Year-End (#)
| | Value of Unexercised In-the-Money Options at Fiscal Year-End ($)(1)
|
---|
Name
| | Units Acquired on Exercise (#)
| | Value Realized ($)
| | Exercisable/ Unexercisable
| | Exercisable/ Unexercisable
|
---|
John R. Eckel, Jr. | | — | | — | | —/— | | —/— |
R. Bruce Northcutt | | — | | — | | —/15,000 | | —/$127,500 |
Matthew J. Assiff | | — | | — | | —/10,000 | | —/$85,000 |
Douglas L. Lawing | | — | | — | | —/7,600 | | —/$64,600 |
Lari Paradee | | — | | — | | —/7,600 | | —/$64,600 |
- (1)
- These values are calculated based upon the difference between the last reported sale price of our common units as reported on NASDAQ on December 31, 2004 ($28.50) and the exercise price of the options ($20.00).
Securities Authorized for Issuance under Equity Compensation Plans
The following table provides information, as of December 31, 2004, relating to equity compensation plans pursuant to which unit options, restricted units or other rights to acquire units may be granted from time to time.
Equity Compensation Plan Information
Plan Category
| | Number of Securities to be Issued upon Exercise/Vesting of Outstanding Options, Warrants and Rights
| | Weighted- Average Exercise Price of Outstanding Options, Warrants and Rights
| | Number of Units Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Units Reflected in the First Column of this Table)
|
---|
Equity Compensation Plans Approved by Unitholders(1) | | 218,000 | (2) | $ | 20.000 | (3) | 582,000 |
Equity Compensation Plan Not Approved by Unitholders | | — | | | — | | — |
| Total | | 218,000 | (2) | $ | 20.000 | (3) | 582,000 |
- (1)
- Our sole equity compensation plan is our Long-Term Incentive Plan, which was approved by our members prior to our initial public offering.
- (2)
- Includes 18,000 issued and outstanding restricted common units and options to purchase 200,000 common units awarded under our Long-Term Incentive Plan.
- (3)
- Weighted average exercise price of outstanding options; excludes restricted common units.
Employment Agreements
R. Bruce Northcutt, our President and Chief Operating Officer, entered into an employment agreement with Copano/Operations, Inc. ("Copano Operations") and certain of our subsidiaries effective April 28, 2003, pursuant to which he agreed to serve us in those capacities. Effective January 1, 2005, Copano Operations assigned its rights and obligations under Mr. Northcutt's employment agreement to us. For additional information with respect to our relationship with Copano Operations, please read "Certain
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Relationships and Related Transactions—Copano/Operations, Inc." Mr. Northcutt's employment agreement has an initial term that expires on April 28, 2005, but will automatically continue from year to year thereafter until terminated by Mr. Northcutt or by us. Mr. Northcutt's employment agreement also provides for a non-competition period that will continue for one year after the termination of his employment by us for cause or by Mr. Northcutt other than for a good reason.
Mr. Northcutt's employment agreement initially provided for an annual base salary of $200,000 subject to annual review. Mr. Northcutt's employment agreement also provides for an annual incentive bonus targeted at 50% of his base salary, which is payable within the discretion of our Board of Directors, taking into account his individual performance and our financial performance during the preceding year. On March 1, 2005, Mr. Northcutt's employment agreement was amended to reflect his current annual base salary of $226,000 and to provide that, effective April 28, 2005, his right with respect to an annual incentive bonus will be governed by the terms of our Management Incentive Compensation Plan rather than the existing provisions of his employment agreement for so long as the Management Incentive Compensation Plan, or successor plan, remains in effect. Additionally, Mr. Northcutt is eligible to participate in all other benefit programs for which employees and/or senior executives are generally eligible. Except in the event of termination for cause, termination upon Mr. Northcutt's death or disability or termination by Mr. Northcutt other than for good reason, the employment agreement provides for a severance payment equal to one year of Mr. Northcutt's then base salary plus one year of continued benefits following termination of employment. If a change in control or an initial public offering occurs prior to April 28, 2005, and, as a result, we terminate Mr. Northcutt's employment other than for cause or Mr. Northcutt terminates his employment for good reason, he will be entitled to receive a severance payment equal to two years of his then base salary plus one year of continued benefits.
James J. Gibson, III, our Vice President, Processing, entered into an employment agreement with Copano Operations effective October 1, 2004. Effective January 1, 2005, Copano Operations assigned its rights and obligations under Mr. Gibson's employment agreement to us. Mr. Gibson's employment agreement has an initial term that expires on October 1, 2005, but will automatically continue from month to month thereafter until terminated by Mr. Gibson or by us. Mr. Gibson's employment agreement also provides for a non-competition period that will continue for one year after the termination of his employment.
Mr. Gibson's employment agreement initially provided for an annual base salary of $122,713 subject to cost of living adjustments. Mr. Gibson's employment agreement also provides for a quarterly incentive bonus, which is payable within the discretion of our Board of Directors, taking into account his individual performance during the preceding year and other relevant circumstances. On March 1, 2005, Mr. Gibson's employment agreement was amended to reflect his current annual base salary of $135,000 and to provide that effective January 1, 2005, his right with respect to an annual incentive cash bonus will be governed by the terms of our Management Incentive Compensation Plan rather than the existing provisions of his employment agreement for so long as the Management Incentive Compensation Plan, or successor plan, remains in effect. Additionally, Mr. Gibson is eligible to participate in all other benefit programs for which employees and/or senior executives are generally eligible. In the event of termination by us of Mr. Gibson's employment other than for cause or upon Mr. Gibson's death or disability, the employment agreement provides for the payment of the greater of (i) any severance amount provided for in any company-sponsored severance plan, if applicable, or (ii) severance amounts provided for in his employment agreement. In the event of termination by us prior to October 1, 2006, the employment agreement provides for a severance payment equal to 20% of the aggregate of Mr. Gibson's base salary from the termination date through September 30, 2006. In the event of termination of employment by us after September 30, 2006, Mr. Gibson shall be entitled under the employment agreement to receive a severance payment equal to 20% of the aggregate of his base salary from the termination date through September 30, 2011.
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Change of Control and Severance Arrangements
In February 2005, our Board of Directors adopted a Management Incentive Compensation Plan to be effective beginning in 2005, which provides for annual cash bonus opportunities for executive officers and certain key employees based upon the achievement of a combination of individual performance goals and of company operational and financial objectives. In the event of the termination of a plan participant's employment without "cause" or termination of employment by a plan participant for "good reason," in either case within one year of a change of control of our company, the participant is entitled to a pro rata portion of his or her annual target award under the plan. Other than these provisions and certain provisions in Mr. Northcutt's employment agreement, there are no other arrangements that could result in payments by us to any of our executive officers as a result of a change of control.
In April 2005, Ron W. Bopp was elected our Senior Vice President, Corporate Development. In connection with his employment, we agreed that if we terminate Mr. Bopp's employment without cause, then he would be entitled to continued payment of his base salary for twelve months following such termination unless we adopt a severance plan that would provide for a higher amount. As consideration for this severance benefit, Mr. Bopp agreed not to compete with us for one year following: (i) our termination of his employment for cause or (ii) Mr. Bopp's voluntarily termination of his employment.
Report of the Compensation Committee
The Compensation Committee of the Board of Directors of Copano Energy, L.L.C., or Copano Energy, administers executive compensation and was created in November 2004 in connection with the completion of Copano Energy's initial public offering. With respect to executive compensation, the Compensation Committee's responsibility is (i) to establish the compensation principles for executive officers, (ii) to approve and administer Copano Energy's incentive compensation plans, (iii) to monitor the performance and compensation of executive officers and (iv) to set compensation levels and make awards under incentive compensation plans that are consistent with our compensation principles and the performance of Copano Energy and its executive officers.
Because our fiscal year ending December 31, 2004 was substantially complete at the time of the Compensation Committee's formation, we did not adopt compensation principles applicable to Copano Energy's Chief Executive Officer and other executive officers for the 2004 fiscal year. Furthermore, we did not take any action with respect to executive compensation for 2004 other than the approval of bonuses to certain executive officers for the fourth quarter of 2004 pursuant to Copano Energy's existing quarterly bonus program. During 2004, the Board of Directors did not modify or reject in any material way any decision, action or recommendation by the Compensation Committee.
Shortly after the Compensation Committee's creation, an independent compensation consultant was engaged to assess the existing compensation of Copano Energy's executive officers, including base salaries, bonus arrangements and long-term incentive compensation, and to assist us in developing compensation principles and a compensation program for implementation in 2005. As a result, in February 2005, the Compensation Committee established a compensation program for Copano Energy's executive officers, including the Chief Executive Officer, with respect to 2005 compensation. This compensation program is intended to:
- •
- Attract and retain talented executive officers by providing total compensation competitive with that of executives who hold comparable positions in other similarly situated organizations;
- •
- Motivate executives to achieve strong financial and operational results;
- •
- Provide a performance-based compensation component that balances rewards for short-term and long-term results and that is tied to both individual performance as well as company performance; and
- •
- Encourage long-term commitment to Copano Energy.
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Our executive compensation program consists of three principal elements: (i) base salary, (ii) potential for annual cash incentive compensation awards based on the achievement of specific measures of company and individual performance goals and (iii) opportunities to earn long-term unit-based awards, which provide long-term incentives that are intended to encourage the achievement of superior results over time and to align the interests of executive officers with those of Copano Energy's unitholders. The annual incentive compensation awards and long-term unit-based awards constitute the performance-based portion of Copano Energy's executive compensation program.
Base Salary. The Compensation Committee has established base salary levels of the Chief Executive Officer and other executive officers for 2005 after review of salary survey data of other midstream natural gas companies and of "general industry" companies with revenues comparable to those of Copano Energy. The base salary established for each executive officer, including the Chief Executive Officer, also takes into account the executive's particular experience and level of responsibility. Base salaries of the executive officers will be reviewed annually by the Compensation Committee, with adjustments made based on consideration of any increases in the cost of living, job performance of the executive officer over time, the expansion of duties and responsibilities, if any, of the executive officer and market salary levels, including those in effect in the midstream natural gas industry. No specific weight or emphasis will be placed on any one of these factors. By reviewing the salary data of other companies from time to time, we intend to ensure that the base salaries established by the Compensation Committee are generally within the range of base salaries paid by other similarly-situated companies.
Short-Term Incentive Compensation. In February 2005, Copano Energy adopted a management incentive compensation plan to be effective beginning in 2005, which provides for annual cash bonus opportunities for executive officers, including the Chief Executive Officer, and certain key employees based upon the achievement of a combination of individual performance goals and of company operational and financial objectives. Target incentive opportunities under the plan are established each year by the Compensation Committee as a percentage of base salary. When target performance is achieved, incentive amounts are intended to be competitive with incentive compensation available to comparable positions in comparable companies. In addition to target bonus awards, the plan also provides for the ability to make special incentive awards in recognition of exemplary performance with respect to a specified project or issue. Under the plan, no participant may receive a cash bonus award exceeding 200% of his or her annual base salary during any calendar year, or a special incentive award exceeding 50% of his or her annual base salary during any calendar year. Additionally, participants in the incentive compensation plan are not eligible to participate in Copano Energy's quarterly bonus program for non-executive employees.
Long-Term Incentive Compensation. The long-term incentive portion of our executive compensation program is administered through Copano Energy's Long-Term Incentive Plan, which was established in November 2004 in anticipation of the company's initial public offering. The plan provides a means by which Copano Energy's employees, including executive officers, may develop an economic interest in the company's future financial success in order to enhance the recipients' desire to remain with the company, to devote their best efforts to its business and to more closely align executives' and unitholders' long-term interests. Upon the closing of its initial public offering in November 2004, Copano Energy granted then executive officers, excluding the Chief Executive Officer, options to acquire an aggregate of 63,000 common units. No other awards were made to executive officers pursuant to the Long-Term Incentive Plan during 2004. During 2005, the Compensation Committee intends to develop guidelines with respect to the future grant of long-term incentive awards, which will be based upon benchmarking of market compensation and Copano Energy's overall compensation principles.
Section 162(m). Section 162(m) of the Internal Revenue Code, enacted in 1993, imposes a limit of $1 million, with certain exceptions, on the amount that a publicly held corporation may deduct in any year for the compensation paid or accrued with respect to each of its chief executive officer and four other most highly compensated executive officers. None of Copano Energy's executive officers currently receives
19
compensation exceeding the limits imposed by Section 162(m). While the Compensation Committee cannot predict with certainty how our executive compensation might be affected in the future by Section 162(m) or applicable tax regulations issued thereunder, the Compensation Committee intends to attempt to preserve the tax deductibility of all executive compensation while pursuing the objectives of our executive compensation program as described in this report.
Notwithstanding anything to the contrary set forth in any of our previous or future filings under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate this Proxy Statement or future filings with the SEC, in whole or in part, the preceding performance information shall not be deemed to be "soliciting material" or to be "filed" with the SEC or incorporated by reference into any filing except to the extent the foregoing report is specifically incorporated by reference therein.
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UNITHOLDER RETURN PERFORMANCE PRESENTATION
The Performance Graph below compares the cumulative total unitholder return on our common units, based on the market price of our common units, with the cumulative total return of the Standard & Poor's 500 Index (the "S&P 500 Index") and a weighted index peer group of four companies (the "Peer Group"). The Peer Group is comprised of Atlas Pipeline Partners, L.P., Crosstex Energy, L.P., Energy Transfer Partners, L.P. and MarkWest Energy Partners, L.P. Cumulative total return is based on annual total return, which assumes reinvested dividends or distributions for the period shown in the Performance Graph and assumes that $100 was invested in our company at the last reported sale price of our common units as reported on the NASDAQ ($22.70) on November 9, 2004 (the day trading of our common units commenced), and in the S&P 500 Index and the Peer Group on the same date. The Peer Group investment is weighted at the beginning of each period based on the market capitalization of each individual company within the group. The results shown in the graph below are not necessarily indicative of future performance.
![GRAPHIC](https://capedge.com/proxy/DEF 14A/0001047469-05-011583/g757539.jpg)
| | 11/9/2004
| | 12/31/2004
|
---|
Copano | | $ | 100 | | $ | 126(1) |
Peer Group | | $ | 100 | | $ | 113 |
S&P 500 | | $ | 100 | | $ | 104 |
- (1)
- Based on the last reported sale price of our common units as reported on the NASDAQ on December 31, 2004 ($28.50).
Notwithstanding anything to the contrary set forth in any of our previous or future filings under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate this Proxy Statement or future filings with the SEC, in whole or in part, the preceding performance information shall not be deemed to be "soliciting material" or to be "filed" with the SEC or incorporated by reference into any filing except to the extent this performance presentation is specifically incorporated by reference therein.
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth as of the Record Date the number of units beneficially owned by: (i) each person who is known to us to beneficially own more than 5% of a class of units; (ii) the current directors and nominees of our Board of Directors; (iii) each executive officer named in the Summary Compensation Table included under "Executive Compensation"; and (iv) all current directors and executive officers as a group. We obtained certain information in the table from filings made with the SEC. Unless otherwise noted, each beneficial owner has sole voting power and sole investment power.
Name of Beneficial Owner, Director, Nominee or Named Executive Officer
| | Common Units
| | Percentage of Common Units
| | Subordinated Units
| | Percentage of Subordinated Units
| | Percentage of Total Units Beneficially Owned
| |
---|
Copano Partners, L.P.(1) | | 763,221 | | 10.8 | % | 1,317,733 | | 37.4 | % | 19.6 | % |
DLJ Merchant Banking Partners III, L.P. and related owners(2) | | 230,560 | | 3.3 | % | 874,924 | | 24.9 | % | 10.4 | % |
EnCap Energy Capital Fund III, L.P. and related owners(3) | | 230,560 | | 3.3 | % | 874,924 | | 24.9 | % | 10.4 | % |
John R. Eckel, Jr.(1)(4)(5) | | 763,221 | | 10.8 | % | 1,317,733 | | 37.4 | % | 19.6 | % |
R. Bruce Northcutt(5) | | 42,330 | | 0.6 | % | 73,084 | | 2.1 | % | 1.1 | % |
Matthew J. Assiff(5)(6) | | 21,581 | | 0.3 | % | 37,261 | | 1.1 | % | 0.6 | % |
Douglas L. Lawing(5) | | * | | * | | * | | * | | | |
Lari Paradee(5) | | * | | * | | * | | * | | * | |
Robert L. Cabes, Jr.(7) | | * | | * | | * | | * | | * | |
James G. Crump(8) | | * | | * | | * | | * | | * | |
Ernie L. Danner(8) | | * | | * | | * | | * | | * | |
Scott A. Griffiths(8) | | * | | * | | * | | * | | * | |
Michael L. Johnson(8) | | * | | * | | * | | * | | * | |
T. William Porter III(8) | | * | | * | | * | | * | | * | |
William L. Thacker(8) | | * | | * | | * | | * | | * | |
All directors and executive officers as a group (17 persons) | | 859,432 | | 12.1 | % | 1,428,078 | | 40.6 | % | 21.6 | % |
- *
- Less than 1% of total outstanding units of class.
- (1)
- All units are held by Copano Partners Trust, a Delaware statutory trust, the sole beneficiary of which is Copano Partners, L.P., which retains sole voting and dispositive power with respect to the common units and subordinated units held by Copano Partners Trust. Ten grantor trusts own indirectly all of the outstanding general partner interests in Copano Partners, L.P. and, together with 19 additional grantor trusts, own, directly or indirectly, all of its outstanding limited partner interests. The direct or indirect beneficiaries of the grantor trusts are members of our management team, certain of our employees and certain current and former employees of Copano Operations and consultants. 27 of the 29 grantor trusts have three trustees, John R. Eckel, Jr., Charles R. Noll, Jr. and Charles R. Barker, Jr., and Mr. Eckel has the power to appoint additional trustees for 23 of the 29 grantor trusts, including each of the grantor trusts holding indirect interests in the general partner of Copano Partners, L.P. Mr. Eckel, Jeffrey A. Casey and Douglas L. Lawing serve as the trustees of one of the remaining grantor trusts and Messrs. Eckel, Noll, Barker and Matthew J. Assiff serve as the trustees of the other remaining grantor trust.
- (2)
- Based solely on information furnished in the Schedule 13D filed with the SEC by such person on November 24, 2004 and subsequent transactions known to us. Includes common units and subordinated units owned by MBP III AIV, L.P., and MBP III Onapoc Holdings LLC, which are merchant banking funds managed by affiliates of CSFB Private Equity that are indirect subsidiaries of Credit Suisse First Boston (USA), Inc. (formerly Donaldson, Lufkin & Jenrette, Inc.) ("CSFB-USA").
Credit Suisse First Boston, a Swiss bank, owns the majority of the voting stock of Credit Suisse First Boston, Inc., which owns all of the stock of CSFB-USA. The ultimate parent company of Credit Suisse First Boston is Credit Suisse Group ("CSG"). CSG disclaims beneficial ownership of the reported common units that are beneficially
22
owned by its direct and indirect subsidiaries. Robert L. Cabes, Jr. is a Principal of Global Energy Partners, a specialty group within CSFB Private Equity.
DLJ Merchant Banking Partners III, L.P. and related owners can be contacted at the following address: Eleven Madison Avenue, New York, New York 10010-3629.
- (3)
- Based solely on information furnished in the Schedule 13D filed with the SEC by such person on November 24, 2004 and subsequent transactions known to us. Includes common units and subordinated units owned by EnCap Energy Capital Fund III, L.P. ("EnCap Fund III"), EnCap Acquisition III-B, Inc. ("EnCap Acquisition III-B") and BOCP Energy Partners, L.P. ("BOCP"). Such entities or persons may be deemed to share the voting and dispositive control with respect to the securities owned by EnCap Fund III, EnCap Acquisition III-B, and BOCP as a result of the relationships described as follows:
- •
- EnCap Energy Capital Fund III-B, L.P. ("EnCap Fund III-B") is the sole shareholder of EnCap Acquisition III-B;
- •
- EnCap Investments L.L.C. is the sole general partner of EnCap Fund III and EnCap Fund III-B and is the manager of BOCP; and
- •
- EnCap Investments L.P. is the sole manager of EnCap Investments L.L.C., EnCap Investments GP, L.L.C. is the sole general partner of EnCap Investments L.P., RNBD GP LLC is the sole member of EnCap Investments GP, L.L.C., and David B. Miller, Gary R. Petersen, D. Martin Phillips, and Robert L. Zorich are the members of RNBD GP LLC.
Each of EnCap Investments L.L.C., EnCap Investments L.P., EnCap Investments GP, L.L.C., RNBD GP LLC, David B. Miller, Gary R. Petersen, D. Martin Phillips, and Robert L. Zorich disclaims beneficial ownership of the reported securities in excess of such entity's or person's respective pecuniary interest in the securities.
EnCap Energy Capital Fund III, L.P. and related owners can be contacted at the following address: 1100 Louisiana, Suite 3150, Houston, Texas 77002.
- (4)
- Mr. Eckel is the direct or indirect beneficiary of grantor trusts that directly or indirectly own 67.4% of the outstanding partnership interests of Copano Partners, L.P. Mr. Eckel disclaims beneficial ownership of the reported securities in excess of his pecuniary interest in the securities.
- (5)
- Messrs. Eckel, Northcutt, Assiff and Lawing and Ms. Paradee can be contacted at the following address: 2727 Allen Parkway, Suite 1200, Houston, Texas 77019.
- (6)
- Mr. Assiff is also the beneficiary of a grantor trust that owns 1.2% of the outstanding partnership interests in Copano Partners, L.P. Mr. Assiff disclaims beneficial ownership of the reported securities in excess of his pecuniary interest in the securities.
- (7)
- Mr. Cabes is a Principal of Global Energy Partners, a specialty group within Credit Suisse First Boston's Alternative Capital Division, certain affiliates of which own a 10.4% equity interest in us as of the Record Date. Mr. Cabes can be contacted at the following address: 1100 Louisiana, Suite 4600, Houston, Texas 77002. For additional information relating to Mr. Cabes and Global Energy Partners, please read footnote (2) above.
- (8)
- Messrs. Crump, Danner, Griffiths, Johnson, Porter and Thacker can be contacted at the following address: 2727 Allen Parkway, Suite 1200, Houston, Texas 77019.
23
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Copano/Operations, Inc.
During the year ended December 31, 2004, a substantial majority of our general and administrative functions, all of our field operating personnel and certain other services shared by our operating subsidiaries were obtained through Copano Operations, which we reimbursed for its actual costs, as described below. Mr. Eckel serves as Chairman and Chief Executive Officer of Copano Operations and is the indirect owner of its capital stock. In addition to personnel, including personnel benefits, Copano Operations procured office facilities, office supplies and equipment, insurance, professional services and similar goods and services on our behalf. In addition to their duties on behalf of our operating subsidiaries, certain of Copano Operations' employees also performed services on behalf of other companies that are controlled by Mr. Eckel, utilizing office space described below. As of November 1, 2004, these arrangements were reflected in an Administrative and Operating Services Agreement entered into by Copano Operations, our operating subsidiaries and us. Under the services agreement, our obligation to reimburse Copano Operations for its costs is limited to costs of expenditures approved by us pursuant to our governance and delegation of authority process.
Copano Operations charged us for the costs that it incurred on our behalf without markup, based upon total monthly expenses incurred by Copano Operations less (i) a fixed allocation to reflect expenses incurred by Copano Operations for the benefit of other companies controlled by Mr. Eckel and (ii) any costs incurred directly for the benefit of these other companies. For the year ended December 31, 2004, we reimbursed Copano Operations $15.4 million for administrative and operating costs, including payroll and benefits expense for both our field and administrative personnel.
Effective January 1, 2005 and pursuant to our services agreement with Copano Operations, Copano Operations transferred responsibility to us for a significant portion of the services that Copano Operations had previously provided to us, including its employment of certain employees on our behalf. Under the general and administrative services agreement, we continue to reimburse Copano Operations for all direct and indirect costs of services provided to us by Copano Operations using the same methodology as utilized prior to January 1, 2005. While we are obligated to pay Copano Operations for all general, administrative and operating costs incurred pursuant to our services agreement with Copano Operations, certain unitholders that were investors prior to our initial public offering, or our pre-offering investors, have agreed to fund a portion of our general and administrative costs, as defined, in excess of a defined level for a period of three years beginning on January 1, 2005 (if not extended by the pre-offering investors). The initial term of our services agreement with Copano Operations extends through December 31, 2006 and is automatically extended for successive one-year terms unless Copano Operations or we provide at least 90 days' notice of termination prior to commencement of a renewal term. If the services agreement terminates prior to May 30, 2010, we have agreed with Copano Operations that the responsibilities of the parties under the services agreement will continue with respect to the office lease for our Houston office described below through May 30, 2010.
In connection with the services that Copano Operations provides to us, we have also entered into the following transactions with Copano Operations:
- •
- Beginning in April 2003, certain of our subsidiaries became co-lessees with Copano Operations under the office lease agreement for our Houston office. Lease expense under this agreement was $382,000 for the year ended December 31, 2004 and was paid by Copano Operations and included in the calculation of its charges to us.
- •
- From July 8, 2002 through April 1, 2004, we guaranteed certain vehicle lease obligations of Copano Operations for vehicles operated for the benefit of certain of our subsidiaries. The use of these vehicles was included in the support services provided by Copano Operations to us. As of April 2, 2004, the vehicle leases were transferred by Copano Operations to one of our subsidiaries and Copano Operations is no longer a party to the leases. For a more detailed discussion of these
24
We believe that we obtained services from Copano Operations on terms no less favorable than those that could have been achieved with an unaffiliated entity.
Natural Gas Transactions
Our subsidiaries, Copano Field Services/Copano Bay, L.P. and Copano Field Services/Agua Dulce, L.P., purchase natural gas from and provide gathering and compression services to companies affiliated with Mr. Eckel, which include Camden Reserves, Inc., Live Oak Reserves, Inc., and Nueces Reserves, Inc. Mr. Eckel serves as President of each of these affiliated companies and is the indirect owner of more than 80% of each of these companies' capital stock. During the year ended December 31, 2004, our subsidiaries purchased natural gas totaling $1,474,000 from affiliated companies of Mr. Eckel and provided gathering and compression services totaling $75,000 to these companies. Additionally, affiliated companies of Mr. Eckel reimbursed our subsidiaries for $53,000 in gas lift costs. We believe that these purchases and sales were on terms no less favorable than those that could have been achieved with an unaffiliated entity.
General and Administrative Expense Reimbursement Obligations
Pursuant to our limited liability company agreement, our pre-offering investors have agreed to reimburse us for our general and administrative expenses in excess of stated levels (subject to certain limitations) for a period of three years beginning on January 1, 2005. Specifically, to the extent our general and administrative expenses exceed the following levels, the portion of the general and administrative expenses ultimately funded by us (subject to certain adjustments and exclusions) will be limited, or capped, as indicated:
Year
| | General and Administrative Expense Limitation
|
---|
1 | | $1.50 million per quarter |
2 | | $1.65 million per quarter |
3 | | $1.80 million per quarter |
During this three-year period, the quarterly limitation on general and administrative expenses will be increased by 10% of the amount by which EBITDA for any quarter exceeds $5.4 million. Additionally, the cap may be extended beyond its initial three-year term at the same or a higher level by the affirmative vote of at least 95% of the common and subordinated units held by the pre-offering investors or their transferees, voting together as a single class. We can provide no assurance as to any such extension, as such determination will be made in the sole discretion of our pre-offering investors. This cap on general and administrative expenses excludes non-cash expenses as well as expenses we may incur in connection with potential acquisitions and capital improvements.
To the extent our general and administrative expenses exceed this cap during the three years beginning January 1, 2005, each of our pre-offering investors has agreed to reimburse us for an allocable share of those amounts. These reimbursements will be made on a quarterly basis and will be made initially from an aggregate of $4 million held in escrow accounts established by our pre-offering investors to satisfy their reimbursement obligations. If funds in these escrow accounts are insufficient to reimburse us for all of the excess general and administrative expenses we incur for any quarter during this period, any further reimbursement obligation will be limited to the amount of distributions for that quarter attributable to our common and subordinated units owned by the pre-offering investors immediately prior to our initial public offering. To the extent that funds held in the escrow accounts, together with the amount of these distributions, are insufficient to reimburse us for any excess general and administrative expenses, amounts not reimbursed will be paid by us. For purposes of this cap on general and administrative expenses, each quarterly period is independent of other quarterly periods.
25
During this three-year period, the annual budget for our general and administrative expenses will require approval of a majority of the members of our Board of Directors, which approval shall not be unreasonably withheld. If the annual budget for general and administrative expenses is not approved, the budget for the preceding year will apply. Any change to the annual budget for general and administrative expenses which exceeds 10% of the budget for the prior year, or any adjustments to an approved annual budget exceeding 5% of the approved amount for such item, or 10% in the aggregate, during the applicable year, will require the unanimous approval of any of our directors affiliated with Credit Suisse First Boston Private Equity, EnCap Investments, L.P. and Copano Partners, L.P., which approval shall not be unreasonably withheld.
Option to Purchase Limited Partnership Interest in Copano Partners, L.P.
On April 26, 2002, Copano Partners, L.P. granted two options to a grantor trust of which Matthew J. Assiff, one of our executive officers, is the primary beneficiary. Each option was exercisable to acquire a 1% limited partnership interest in Copano Partners, L.P., which indirectly owns an approximate 19.6% interest in us as of the Record Date. Each option was exercised through a "cashless exercise" procedure at the completion of our initial public offering in November 2004. John R. Eckel, Jr., Charles R. Noll, Jr., Charles R. Barker, Jr. and Mr. Assiff are trustees under the trust and have shared voting and investment power. We were not a party to this arrangement.
Tax Distribution Obligation
Under the terms of our limited liability company agreement, we were required to make a tax distribution to Copano Partners, L.P., Mr. Northcutt and Mr. Assiff for their respective tax obligations attributable to their ownership interest in us for those taxable periods, or any portion thereof, ending on or prior to completion of our initial public offering. In satisfaction of this obligation, in April 2005, we paid tax distributions of $522,236, $7,200 and $3,739 to Copano Partners, L.P., Mr. Northcutt and Mr. Assiff, respectively.
Other
A subsidiary of Merrill Corporation, an affiliate of Credit Suisse First Boston Private Equity, which, through its affiliates, holds an approximate 10.4% interest in us as of the Record Date, provided us with printing and distribution services in connection with our initial public offering and continues to provide assistance with printing and on-going public filings. For the year ended December 31, 2004, we incurred $564,000 of printing, distribution and filing costs from Merrill, $559,000 of which are recorded as offering costs. We believe that we obtained these services on terms no less favorable than those that could have been achieved with an unaffiliated entity.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires our officers and directors and persons who own more than 10% of our common units to file reports of ownership and changes in ownership with the SEC. These persons are required by SEC regulations to furnish us with copies of all Section 16(a) reports they file. Based solely on our review of the copies of such reports received by us, we believe that all such filing requirements were complied with during the year ended December 31, 2004.
26
UNITHOLDER PROPOSALS AND DIRECTOR NOMINATIONS
Unitholders may propose matters to be presented at unitholders' meetings and may also recommend persons for nomination or nominate persons to be directors, subject to the formal procedures that have been established.
Proposals for 2006 Annual Meeting
Pursuant to rules promulgated by the SEC, any proposals of unitholders of our company intended to be presented at the Annual Meeting of Unitholders to be held in 2006 and included in our Proxy Statement and form of proxy relating to that meeting, must be received at our principal executive offices, 2727 Allen Parkway, Suite 1200, Houston, Texas, 77019, no later than December 28, 2005. Such proposals must be in conformity with all applicable legal provisions, including Rule 14a-8 of the General Rules and Regulations under the Securities Exchange Act of 1934.
In addition to the Securities and Exchange Commission rules described in the preceding paragraph, pursuant to Section 11.13 of our limited liability company agreement, only proposals of business made in accordance with the following procedures are eligible for consideration by our unitholders at an annual meeting of unitholders. Proposals eligible for consideration by our unitholders at an annual meeting of unitholders may be made only (i) by or at the direction of the Board of Directors or (ii) by any holder of units who is entitled to vote at the meeting and who complied with the following notice procedures. For proposals to be properly brought before an annual meeting by a unitholder (i) the unitholder must have given timely notice thereof in writing to the Secretary of our company, (ii) such business must be a proper matter for unitholder action under our limited liability company agreement and the Delaware Act, (iii) if the unitholder, or the beneficial owner on whose behalf any such proposal is made, has provided us with a solicitation notice, such unitholder or beneficial owner must have delivered a Proxy Statement and form of proxy to holders of at least the percentage of outstanding units required under our limited liability company agreement or Delaware law to carry any such proposal, and must have included in such materials the solicitation notice and (iv) if no solicitation notice relating thereto has been timely provided, the unitholder or beneficial owner proposing such business must not have solicited a number of proxies sufficient to have required the delivery of such a solicitation notice.To be timely, a unitholder's notice must be delivered to the Secretary of our company at our principal executive offices, 2727 Allen Parkway, Suite 1200, Houston, Texas, 77019, (i) with respect to an election to be held at the 2006 Annual Meeting not later than January 27, 2006, but not earlier than December 28, 2005, and (ii) with respect to any election to be held at a special meeting of unitholders, prior to (A) the later of (1) February 16, 2006 or (2) the tenth day following the day on which public announcement is first made of the date of the special meeting and the nominees proposed by the Board of Directors to be elected at such meeting, (B) but not before January 27, 2006.
A unitholder's notice to the Secretary of our company must set forth (a) a brief description of the business desired to be brought before the meeting, the reasons for conducting such business at the meeting and any material interest in such business of such unitholder and the beneficial owner, if any, on whose behalf the proposal is made; and (b) as to the unitholder giving the notice and the beneficial owner, if any, on whose behalf the proposal is made (i) the name and address of such unitholder, as they appear on our books, and of such beneficial owner, (ii) the class and number of units which are owned beneficially and of record by such unitholder and such beneficial owner, and (iii) whether either such unitholder or beneficial owner intends to deliver a Proxy Statement and form of proxy to holders of at least the percentage of units required under our limited liability company agreement or Delaware law to carry the proposal.
Nominations for 2006 Annual Meeting and for Any Special Meeting
Pursuant to Section 11.13(b) of our limited liability company agreement, only persons who are nominated in accordance with the following procedures are eligible for election as directors. Nominations of persons for election to our Board of Directors may be made at a meeting of unitholders only (a) by or at the direction of the Board of Directors or (b) by any unitholder of our company: (i) who is entitled to vote
27
at the meeting, (ii) who was a record holder of a sufficient number of common units and subordinated units as of the record date for such meeting to elect one or more members to the Board of Directors assuming that such holder cast all of the votes it is entitled to cast in such election in favor of a single candidate and such candidate received no other votes from any other holder of units (or, in the case where such holder holds a sufficient number of units to elect more than one director, such holder votes its units as efficiently as possible for such candidates and such candidates receive no further votes from holders of outstanding units) and (iii) who complies with the following notice procedures. All nominations, other than those made by or at the direction of the Board of Directors, must be made pursuant to timely notice in writing to the Secretary of our company.To be timely, a unitholder's notice must be delivered to the Secretary of our company at our principal executive offices, 2727 Allen Parkway, Suite 1200, Houston, Texas, 77019, (i) with respect to an election to be held at the 2006 Annual Meeting not later than January 27, 2006, but not earlier than December 28, 2005, and (ii) with respect to any election to be held at a special meeting of unitholders, prior to (A) the later of (1) February 16, 2006 or (2) the tenth day following the day on which public announcement is first made of the date of the special meeting and the nominees proposed by the Board of Directors to be elected at such meeting, (B) but not before January 27, 2006.
A unitholder's notice to the Secretary of the company must set forth (a) as to each person whom the unitholder proposes to nominate for election or reelection as a director all information relating to such person that is required to be disclosed in solicitations of proxies for election of directors, or is otherwise required, in each case pursuant to Regulation 14A under the Securities Exchange Act of 1934, including such person's written consent to being named in the Proxy Statement as a nominee and to serving as a director if elected; and (b) as to the unitholder giving the notice and the beneficial owner, if any, on whose behalf the nomination is made (i) the name and address of such unitholder, as they appear on our books, and of such beneficial owner, (ii) the class and number of units which are owned beneficially and of record by such unitholder and such beneficial owner, and (iii)��whether either such unitholder or beneficial owner intends to deliver a Proxy Statement and form of proxy to holders of a sufficient number of holders of units to elect such nominee or nominees.
Recommendation of Director Candidates to the Nominating and Governance Committee
A unitholder or a group of unitholders may recommend potential candidates for consideration by the Nominating and Governance Committee by sending a written request to our Secretary not earlier than the 150th calendar day and not later than the 90th calendar day before the first anniversary of the mailing of the proxy materials in connection with the preceding year's annual meeting. Such written request must be sent to our principal executive offices, 2727 Allen Parkway, Suite 1200, Houston, Texas 77019, Attn: Corporate Secretary. The written request must include the candidate's name, contact information, biographical information and qualifications. The request must also include the potential candidate's written consent to being named in the Proxy Statement as a nominee and to serving as a director if nominated and elected. The unitholder or group of unitholders making the recommendation must also disclose, with the written request described above, the number of units that the unitholder or group of unitholders beneficially owns and the period of time the unitholder or group of unitholder has beneficially owned the units. Additional information may be requested from time to time by the committee from the nominee or the unitholder or group of unitholders.
SOLICITATION AND MAILING OF PROXIES
The expense of preparing, printing and mailing this Proxy Statement and the proxies solicited hereby will be borne by us. In addition to the use of the mail, proxies may be solicited by our representatives in person or by telephone, electronic mail or facsimile transmission. These representatives will not be additionally compensated for such solicitation, but may be reimbursed for out-of-pocket expenses incurred in connection therewith. If undertaken, we expect the expenses of such solicitation by our representatives to be nominal. We will also request brokerage firms, banks, nominees, custodians and fiduciaries to forward proxy materials to the beneficial owners of our common units as of the record date and will
28
provide reimbursement for the cost of forwarding the proxy materials in accordance with customary practice.
If a unitholder wishes to give such holder's proxy to someone other than the names appearing in the proxy card, the names appearing in the proxy card must be crossed out and the name of another individual or individuals (not more than three) inserted. The signed card must be presented at the Annual Meeting by the individual or individuals representing such unitholder.
As a matter of policy, proxies, ballots, and voting tabulations that identify individual unitholders are kept private by us. Such documents are available for examination only by the inspectors of election and certain personnel associated with processing proxy cards and tabulating the vote. The vote of any unitholder is not disclosed except as necessary to meet legal requirements.
WHERE YOU CAN FIND MORE INFORMATION ABOUT US
We file annual, quarterly and current reports and Proxy Statements with the SEC. Our SEC filings are available to the public over the internet at the SEC's website atwww.sec.gov. You may also read and copy any document that we file with the SEC at the SEC's public reference room at Judiciary Plaza, 450 Fifth Street, Washington, D.C. 20549. You can call the SEC at 1-800-SEC-0330 for further information on the public reference room and its copy charges. We maintain a website atwww.copanoenergy.com, where we post our SEC filings.
You may also request a copy of our filings, including any documents incorporated by reference in this Proxy Statement as described below, without charge, by calling our Investor Relations Representative at (713) 621-9547 or write to Investor Relations, 2727 Allen Parkway, Suite 1200 Houston, Texas 77019.
If you would like to request documents from us, please do so at least five business days before the date of the Annual Meeting in order to receive timely delivery of the documents before the Annual Meeting. If you request any incorporated documents from us, we will mail them to you by first class mail or other equally prompt means within one business day of receipt of your request, provided that we will not mail any exhibits to the information that is incorporated by reference unless such exhibits are specifically incorporated by reference into the information that this Proxy Statement incorporates.
You should rely only on the information contained or incorporated by reference in this Proxy Statement to vote your units at the Annual Meeting. We have not authorized anyone to provide you with information that is different from what is contained or incorporated by reference in this Proxy Statement.
The information contained in this document or any document incorporated by reference herein speaks only as of the date indicated on the cover of this document or the document incorporated by reference unless the information specifically indicates that another date applies.
OTHER MATTERS FOR 2005 ANNUAL MEETING
As of the date of this Proxy Statement, our Board of Directors knows of no matters to be acted upon at the Annual Meeting other than the proposals included in the accompanying notice and described in this Proxy Statement. If any other matter requiring a vote of unitholders arises, including a question of adjourning the Annual Meeting, the persons named as proxies in the accompanying proxy card will have the discretion to vote thereon according to their best judgment of what they consider to be in the best interests of our company. The accompanying proxy card confers discretionary authority to take action with respect to any additional matters that may come before the Annual Meeting or any adjournment or postponement thereof.
By Order of the Board of Directors,
![SIG](https://capedge.com/proxy/DEF 14A/0001047469-05-011583/g220591.jpg)
Douglas L. Lawing
Vice President, General Counsel and Secretary
Houston, Texas
April 27, 2005
29
Appendix A
AUDIT COMMITTEE CHARTER
OF
COPANO ENERGY, L.L.C.
The Board of Directors (the "Board") of Copano Energy, L.L.C. (the "Company") approves and adopts the following Audit Committee Charter to specify the purpose, composition and responsibilities of the Audit Committee (the "Committee").
I. PURPOSE
The purposes of the Committee are to:
- 1.
- Oversee the quality, integrity and reliability of the financial statements and other financial information the Company provides to any governmental body or the public;
- 2.
- Oversee the Company's compliance with legal and regulatory requirements;
- 3.
- Oversee the independent auditors' qualifications, independence and performance;
- 4.
- Oversee the Company's systems of internal controls regarding finance, accounting, legal compliance and ethics that management and the Board have established;
- 5.
- Provide an open avenue of communication among the independent auditors, financial and senior management and the Board, always emphasizing that the independent auditors are accountable to the Committee;
- 6.
- Produce an annual report for the Company's Proxy Statement as required by the Securities and Exchange Commission's (the "SEC") rules and regulations; and
- 7.
- Perform such other functions as the Board may assign to the Committee from time to time.
Consistent with these purposes, the Committee should encourage continuous improvement of, and should foster adherence to, the Company's policies, procedures and practices at all levels.
II. COMPOSITION
The Committee shall consist of three or more members of the Board, each of whom shall satisfy the independence and experience requirements of The Nasdaq Stock Market, Inc. ("Nasdaq") and the applicable rules and regulations of the SEC within the time periods specified by Nasdaq and the SEC. Each member of the Committee shall be able to read and understand fundamental financial statements, including the Company's balance sheet, income statement and cash flow statement, and at least one member of the Committee shall be an "audit committee financial expert", as defined by applicable SEC rules.
The members of the Committee shall be selected annually by the Board and shall serve at the pleasure of the Board. The Board shall designate the chairperson of the Committee (the "Chairperson");however, if a Chairperson is not designated by the Board or present at a meeting, the Committee may designate a Chairperson by majority vote of the Committee members then in office.
III. AUTHORITY AND RESPONSIBILITIES
The Committee is delegated all the authority of the Board as may be required or advisable to fulfill the purposes of the Committee. As such, the Committee shall have the sole authority to appoint, retain, compensate, evaluate and terminate the independent auditor (subject, if applicable, to unitholder ratification), and shall have sole authority to approve all audit engagement fees and terms and all non-audit engagements with the independent auditor. The independent auditor shall report directly to the
A-1
Committee. Any independent auditors selected by the Committee shall be a "registered public accounting firm" within the definition contained in Section 2 of the Sarbanes-Oxley Act of 2002, as required by law. The Company shall provide for appropriate funding, as determined by the Committee, for payment of compensation to the independent auditors.
Without limiting the generality of the preceding statements, the Committee shall have authority, and is entrusted with the responsibility, to take the following actions:
A. Oversight Over Financial Reporting
1. Prior to the filing of the Company's Annual Report on Form 10-K, review and discuss with management and the independent auditor the annual audited financial statements, including disclosure under "Management's Discussion and Analysis of Financial Condition and Results of Operations" in such report, and recommend to the Board whether the audited financial statements should be included in the Company's Annual Report on Form 10-K.
2. Prior to the filing of the Company's Quarterly Reports on Form 10-Q, review and discuss with management and the independent auditor the interim unaudited quarterly financial statements, including disclosure under "Management's Discussion and Analysis of Financial Condition and Results of Operations" in such reports, and the independent auditor's review of the interim financial statements.
3. Prior to the release of quarterly and annual earnings, review and discuss with management and the independent auditor all earnings press releases.
4. Review and discuss with management and the independent auditor: (a) any significant financial reporting issues and judgments made in connection with the preparation of the Company's financial statements, including any significant changes in the Company's selection or application of accounting principles; (b) any material issues as to the adequacy of the Company's systems of internal control and any corrective actions or special procedures adopted in light of material control deficiencies; (c) the development, selection and disclosure of critical accounting estimates; and (d) analyses of the effect of alternative assumptions or estimates of, or application of generally accepted accounting principles in the United States ("GAAP") on, the Company's financial statements.
5. Discuss with management the Company's major financial risk exposures and the steps management has taken to monitor and control such exposures, including the Company's risk assessment and risk management policies.
6. Discuss with management and the independent auditor the effect of regulatory and accounting initiatives as well as off-balance sheet structures on the Company's financial statements.
7. Discuss with the independent auditor the matters required to be discussed by Statement on Auditing Standards No. 61 relating to the conduct of the audit, including (a) the adoption of, or changes to, the Company's significant auditing and accounting principles and practices as suggested by the independent auditor or management; (b) the management letter provided by the independent auditor and the Company's response to that letter; and (c) any difficulties encountered in the course of the audit work, including any restrictions on the scope of activities or access to requested information, and any significant disagreements with management.
B. Oversight of the Independent Auditor
1. Be directly responsible for the appointment, oversight and compensation and when necessary, termination of the independent auditor, including resolution of disagreements with management and the independent auditor regarding financial reporting for the purpose of preparing or issuing an audit report or related work.
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2. At least annually, assess the independence of the independent auditor by requiring that the independent auditor submit to the Committee on a periodic basis a formal written statement delineating all relationships between the independent auditor and the Company (including the disclosures required by Independence Standards Board Standard No. 1), and by actively engaging in a dialogue with the independent auditor with respect to any disclosed relationships or services that may impact their objectivity and independence.
3. Review the experience and qualifications of the senior members of the independent auditor team.
4. Assure the regular rotation of the lead audit partner of the independent auditing firm as required by law, and consider whether, in order to assure continuing auditor independence, there should be regular rotation of the independent auditing firm itself.
5. Set clear hiring policies for employees or former employees of the independent auditor.
6. At least annually, obtain and review a report by the independent auditor describing (a) the firm's internal quality-control procedures; (b) any material issues raised within the preceding five years by the most recent internal-quality control review, or peer review, of the firm, or by any inquiry or investigation by governmental or other authority relating to any audit conducted by the firm; (c) any steps taken to deal with any such issues; and (d) registration of the independent auditor with the Public Company Accounting Oversight Board.
7. Meet with the independent auditor prior to the initiation of the annual audit to discuss (a) the planning and staffing of the audit, (b) the independent auditors' process for identifying and responding to key audit and internal control risks, and (c) the scope and approach of the annual audit to assure completeness of coverage of key business controls and risk areas.
8. Instruct the independent auditors to report directly to the Committee any problems or difficulties incurred in connection with the audit, including any restrictions on the scope of activities or access to required information, or any disagreements with management and resolve any disagreements between management and the independent auditors regarding financial reporting that are brought to the attention of the Committee.
9. Review with the independent auditors at the completion of the annual audit: (a) the independent auditors' audit of the financial statements and their report thereon, (b) any significant changes required in the independent auditors' audit plan, (c) the existence of significant estimates and judgments underlying the financial statements, including the rationale behind those estimates as well as the details on material accruals and reserves, (d) the critical accounting policies used in the financial statements, (e) an analysis of the effect of alternative methods of applying GAAP on the Company's financial statements, (f) material written communications between the independent auditor and the Company's management and (g) other matters related to the conduct of the audit, which are to be communicated to the Committee under generally accepted auditing standards.
10. Establish policies and procedures for the pre-approval, as appropriate, of all audit services and all permitted audit-related services, tax services and other non-audit services to be performed for the Company by the independent auditor, subject only to thede minimis exceptions for permitted non-audit services. The Committee may delegate its pre-approval authority for these services to one or more members, whose decisions shall be presented to the full Committee at its scheduled meetings. Each of these services must receive specific pre-approval by the Committee unless the Committee has provided general pre-approval for such category of services in accordance with policies and procedures that comply with applicable laws and regulations.
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C. Compliance Oversight Responsibilities
1. Obtain from the independent auditor assurance that it has complied with the requirements applicable to it under Section 10A of the Securities Exchange Act of 1934, as amended.
2. Obtain reports from management and/or the independent auditor regarding whether the Company and its subsidiary/foreign affiliated entities are in conformity with applicable legal requirements.
3. Review reports and disclosures of insider and affiliated party transactions.
4. Discuss with management and the independent auditor any correspondence with regulators or governmental agencies and any employee complaints or published reports that raise material issues regarding the Company's financial statements or accounting policies.
5. Discuss with management and the independent auditor any legal matters that may have a material impact on the financial statements or the Company's compliance policies.
6. Establish procedures for (a) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters, and (b) the confidential, anonymous submission by employees of the Company, regarding questionable accounting or auditing matters. Investigate at its discretion any complaint brought to its attention, which investigation may include reviewing the books, records and facilities of the Company and interviewing Company officers or employees.
7. Periodically discuss separately with management and the independent auditors the adequacy and integrity of the Company's accounting policies and procedures and internal accounting controls, the completeness and accuracy of the Company's financial disclosure and the extent to which major recommendations made by the independent auditors have been implemented or resolved.
D. Other Responsibilities
1. Meet separately with management and the independent auditor (but not less than annually, in the case of management, and not less than quarterly, in the case of the independent auditor). The Committee may also, to the extent it deems necessary or appropriate, meet with the Company's investment bankers or financial analysts who follow the Company.
2. Prepare and publish a report in the Company's Proxy Statement as required by the SEC's rules and regulations.
3. Review and reassess the adequacy of this Charter at least annually, and make recommendations of any proposed changes to this Charter to the Board for its approval.
4. Submit this Charter to the Board for approval, and cause the Company to have the Charter published at least every three years in accordance with the rules of the SEC from time to time in effect.
5. Regularly update the Board about Committee activities.
6. Each year, the Committee shall review and evaluate its own performance and shall submit itself to the review and evaluation of the Board.
E. Other Authority
1. Conduct any investigation with respect to the Company's operations that is appropriate to fulfilling its responsibilities and have direct access to the independent auditor as well as anyone in the Company.
2. Retain and determine funding for such independent legal, accounting and such other advisors as it deems necessary or appropriate to fulfill its responsibilities. The Committee is empowered, without
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further action of the Board, to cause the Company to pay the compensation of such advisors as the Committee shall so engage.
3. Delegate to its Chairperson or any of its members the responsibility for any particular matters, or one or more subcommittees (including a subcommittee consisting of a single member), as it deems appropriate from time to time under the circumstances.
IV. LIMITATION OF COMMITTEE'S ROLE
While the Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Committee to plan or conduct audits or to determine that the Company's financial statements and disclosures are complete, accurate and in accordance with GAAP and applicable rules and regulations. These are the responsibilities of the Company's management, or as applicable the Company's independent auditor.
V. MEETINGS
1. The Committee shall meet at least four times annually and may meet more frequently as circumstances dictate; at least two of such annual meetings shall be in executive session (without management present). Meetings of the Committee may be in person, by conference call or by unanimous written consent, in accordance with the Company's limited liability company agreement. Meetings of the Committee shall be held at such time and place, and upon such notice, as the Chairperson may from time to time determine. The Committee shall keep such records of its meetings as it deems appropriate.
2. The Chairperson shall develop the agenda for each meeting and in doing so may consult with management, the independent auditor and legal counsel.
3. A majority of the members of the Committee shall constitute a quorum. Concurrence of a majority of the quorum (or, if the quorum consists of two members of the Committee, both members present) shall be required to take formal action of the Committee.
4. Members of the Committee may conduct informal inquiries without the necessity of formal meetings.
5. Except as specifically provided in this Charter, the provisions of the Company's limited liability company agreement with respect to committees of the Board shall apply to the Committee.
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PROXY
COPANO ENERGY, L.L.C.
PROXY FOR 2005 ANNUAL MEETING OF UNITHOLDERS
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
The undersigned hereby appoints John R. Eckel, Jr. and T. William Porter III, and each of them, with or without the other, proxies, with full power of substitution, to vote all units that the undersigned is entitled to vote at the 2005 Annual Meeting of Unitholders of Copano Energy, L.L.C. (the "Company"), to be held at 2727 Allen Parkway, Ground Level, Meeting Room 1, Houston, Texas 77019, on June 7, 2005, at 9:00 a.m., Central Standard Time, and all adjournments and postponements thereof as follows:
(Continued and to be signed on the reverse side)
14475
2005 ANNUAL MEETING OF UNITHOLDERS OF
COPANO ENERGY, L.L.C.
June 7, 2005
Please date, sign and mail
your proxy card in the
envelope provided as soon as possible.
--Please detach along perforated line and mail in the envelope provided.--
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE ý
1. Election of Directors. | | | | | | | | |
| | | NOMINEES: | | | | | | | | |
o | | FOR ALL NOMINEES | ( ) Robert L. Cabes, Jr. ( ) James G. Crump | | | | 2. Ratification of Deloitte & Touche LLP as independent accountants of the Company for the fiscal year ending December 31, 2005. | | FOR o | AGAINST o | ABSTAIN o |
o | | WITHHOLD AUTHORITY FOR ALL NOMINEES | ( ) Ernie L. Danner ( ) John R. Eckel, Jr. | | | | | | | | |
o | | FOR ALL EXCEPT (See instructions below) | ( ) Scott A. Griffiths ( ) Michael L. Johnson ( ) T. William Porter III ( ) William L. Thacker | | | | | | | | |
TO CUMULATE YOUR VOTE FOR ONE OR MORE OF THE ABOVE NOMINEE(S), WRITE THE NUMBER OF CUMULATED VOTES YOU WISH TO ALLOCATE TO SUCH NOMINEE(S) IN THE SPACE TO THE RIGHT OF THE NOMINEE(S) NAME(S). IF YOU ARE CUMULATING YOUR VOTE, DO NOT MARK THE CIRCLE. PLEASE SEE PAGE 4 OF THE PROXY STATEMENT FOR FURTHER INFORMATION REGARDING CUMULATIVE VOTING. | | This Proxy is revocable and will be voted as you specify herein. If no specification is made, this Proxy will be voted FOR the nominees listed (with your votes distributed evenly among the nominees) and FOR ratification of Deloitte & Touche LLP as independent accountants of the Company for the fiscal year ending December 31, 2005, and in accordance with the judgment of the persons voting the Proxy with respect to any other matter that may properly be presented at the meeting. Receipt of the Notice of the 2005 Annual Meeting and the related Proxy Statement is hereby acknowledged. |
INSTRUCTION: To withhold authority to vote for any individual nominee(s), mark "FOR ALL EXCEPT" and fill in the circle next to each nominee for which you wish to withhold authority, as shown here: ( ) | | | | | | |
To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. o | | | | | | |
Signature of Unitholder ___________________________________Date: _____________
Signature of Unitholder ___________________________________Date: _____________
Note:Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
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PROPOSAL ONE—ELECTION OF DIRECTORSTHE BOARD OF DIRECTORS AND ITS COMMITTEESPROPOSAL TWO: RATIFICATION OF INDEPENDENT PUBLIC ACCOUNTANTSEXECUTIVE OFFICERSEXECUTIVE COMPENSATIONSummary Compensation TableOption Grants in Last Fiscal YearAggregated Option Exercises in Last Fiscal Year and Fiscal Year-End Option ValuesEquity Compensation Plan InformationUNITHOLDER RETURN PERFORMANCE PRESENTATIONSECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENTCERTAIN RELATIONSHIPS AND RELATED TRANSACTIONSSECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCEUNITHOLDER PROPOSALS AND DIRECTOR NOMINATIONSSOLICITATION AND MAILING OF PROXIESWHERE YOU CAN FIND MORE INFORMATION ABOUT USOTHER MATTERS FOR 2005 ANNUAL MEETINGAppendix AI. PURPOSEII. COMPOSITIONIII. AUTHORITY AND RESPONSIBILITIESIV. LIMITATION OF COMMITTEE'S ROLEV. MEETINGSPROXY FOR 2005 ANNUAL MEETING OF UNITHOLDERS THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS2005 ANNUAL MEETING OF UNITHOLDERS OF COPANO ENERGY, L.L.C. June 7, 2005