The compensation package meets the goal of aligning the interests of management with the interest of the Company’s shareholders through the following elements:
In determining the base salary of a Named Executive Officer, the Human Resources Committee’s practice in recent years has been to consider the recommendations made by the Chief Executive Officer and retain Mercer to review the remuneration paid to executives with similar titles at a comparator group of companies in the marketplace, based on sector, market capitalization and complexity. To date, the Human Resources Committee has recommended to the Board that the executive officers receive base salaries that are typically on the lower to average end of the comparator group and bonuses and equity compensation that are typically on the higher end of the comparator group, due to the Company’s unique business model and deal-driven nature. In arriving at an overall subjective assessment of base salary to be paid to a particular executive officer, the Human Resources Committee also considers the particular responsibilities of the position, the experience level of the executiv e officer, his or her past performance at the Company, the performance of the Company over the past year, and an overall assessment of market, industry and economic conditions.
The Human Resources Committee believes that it is appropriate to establish compensation levels based in large part on benchmarking against similar companies. In this way, the Company can gauge if its compensation is competitive and reasonable. The Company uses a comparator group of publicly-traded mining companies of similar size, as determined by market capitalization and complexity, to the Company, and that are based in either Canada or the United States. The following table summarizes the comparator group used for the purpose of determining 2009 annual base salaries (the “2009 Comparator Group”):
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Summary Compensation Table
The following table provides information for the three most recently completed financial years ended December 31, 2009, 2008 and 2007 regarding compensation earned by each of the following executive officers of the Company: (a) the President and Chief Executive Officer, (b) the Chief Financial Officer, and (c) the other two most highly compensated “executive officers” during the financial year ended December 31, 2009 (the “Named Executive Officers”). There were no other executive officers of the Company or other individuals acting in a similar capacity during 2009.
2009 Summary Compensation Table
| | | | | | | | |
Name and principal position | Year | Salary(1) ($) | Share-based Awards(11) ($) | Option-based awards ($)(2) | Non-equity incentive plan compensation ($) | All other compensation ($)(9) | Total compensation ($) |
Annualincentiveplans(10) | Long-termincentiveplans |
Peter D. Barnes President and Chief Executive Officer(4) | 2009 2008 2007 | 594,688(8) 513,125 581,900 | 606,285 Nil Nil | 827,921 826,607 929,239 | 713,625 307,875(5) 506,000 | Nil Nil Nil | 11,647(3) 10,562(3) 20,536(3) | 2,754,166 1,658,169 2,037,675 |
|
|
Gary D. Brown Chief Financial Officer(6) | 2009 2008 2007 | 261,663(8) 121,427 N/A | 267,612 Nil N/A | 275,974 525,386 N/A | 228,360 53,365(5) N/A | Nil Nil N/A | Nil Nil N/A | 1,033,609 700,178 N/A |
|
|
Randy V.J. Smallwood Executive Vice President, Corporate Development(4) | 2009 2008 2007 | 285,450(8) 246,300 253,000 | 388,567 Nil Nil | 620,941 619,955 929,239 | 570,900 174,463(5) 253,000 | Nil Nil Nil | Nil Nil Nil | 1,865,858 1,040,718 1,435,239 |
|
|
Curt D. Bernardi Vice President, Legal and Corporate Secretary(7) | 2009 2008 2007 | 261,663(8) 14,617 N/A | 267,612 Nil N/A | 27,597 157,124 N/A | 228,360 4,105 N/A | Nil Nil N/A | Nil Nil N/A | 785,232 175,846 N/A |
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|
| |
| | |
1 | Salaries and bonuses for the Named Executive Officers are paid in Canadian dollars and converted to United States dollars for reporting purposes in the Summary Compensation Table for the financial year ended December 31, 2009 at the exchange rate of C$1.00 = US$0.9515, for the financial year ended December 31, 2008 at the exchange rate of C$1.00 = US$0.8210, and for the financial year ended December 31, 2007 at the exchange rate of C$1.00 = US$1.0120. |
2 | The amounts in this column are calculated using the Black-Scholes-Merton model. Key assumptions and estimates used in the model include an expected option life of 2.5 years, a discount rate based on the average yields of 2 year and 3 year Government of Canada benchmark bonds and a volatility ranging from 45%-50% based on historical volatility of the stock price of the Company’s peers during the 2.5 year period immediately preceding the grant date. |
3 | These amounts represent life and disability insurance premiums paid by the Company on behalf of Mr. Barnes. |
4 | As of January 1, 2010, Mr. Barnes ceased to be the President of the Company but continued as the Chief Executive Officer of the Company, and Mr. Smallwood was appointed the President of the Company. |
5 | These amounts have been restated to include the following bonuses awarded in July 2009 in respect of 2008 performance, which were not reflected in the management information circular of the Company dated March 27, 2009: C$150,000 for Mr. Barnes, C$100,000 for Mr. Smallwood and C$25,000 for Mr. Brown. |
6 | Mr. Brown was appointed as Chief Financial Officer of the Company effective July 1, 2008. |
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7 | Mr. Bernardi was appointed as Vice President, Legal and Corporate Secretary of the Company effective December 8, 2008. |
8 | The base salary for each Named Executive Officer remained unchanged from 2008 to 2009. Differences in this table between 2009 and 2008 base salaries result from the use of different exchange rates in 2009 and 2008 in converting to United States dollars and, in the case of Mr. Brown and Mr. Bernardi, from a full year salary applying in 2009 rather than being pro-rated based on start date of employment in 2008. |
9 | The value of perquisites for each Named Executive Officer did not exceed the lesser of C$50,000 and 10% of the total salary of such Named Executive Officer in 2009, and are therefore not included in “All other compensation” as permitted under Canadian securities laws. All perquisites have a direct cost to the Company and were valued on this basis. |
10 | Amounts in this column are paid as annual cash bonuses in respect of the financial year noted. These payments are generally made by March 15 of the following financial year. |
11 | This column represents Restricted Share Rights granted in respect of the financial year noted. These awards are typically made by March 15 of the following financial year. The amounts in this column are calculated by multiplying the grant date fair value of the Restricted Share Rights of C$15.89 (which was the closing price of the Common Shares on the TSX as of the day before the award was made) by the number of Restricted Share Rights awarded, and has been converted to United States dollars for reporting purposes in the Summary Compensation Table for the financial year ended December 31, 2009 at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009. |
The aggregate total compensation paid to the Named Executive Officers represents approximately 5.5% of the 2009 net profit of the Company.
Incentive Plan Awards
The following table provides information regarding the incentive plan awards for each Named Executive Officer outstanding as of December 31, 2009.
Outstanding Share-Based Awards and Option-Based Awards
| | | | | | |
| Option-based Awards | Share-based Awards |
Name | Number ofsecuritiesunderlyingunexercisedoptions (#) | Optionexerciseprice (C$) | Optionexpiration date | Value ofunexercisedin-the-moneyoptions ($)(1) | Number of sharesor units of sharesthat have notvested (#) | Market orpayout value of share-basedawards thathave notvested ($) |
Peter D. Barnes | 500,000 200,000 200,000 300,000 | 12.45 12.60 16.63 9.08 | April 21, 2011 February 21, 2012 February 27, 2013 February 23, 2014 | 1,631,823 624,184 Nil 1,941,060 | Nil | Nil |
Gary D. Brown | 150,000 100,000 | 13.85 9.08 | June 17, 2013 February 23, 2014 | 289,732 647,020 | Nil | Nil |
Randy V.J. Smallwood | 100,000 200,000 150,000 225,000 | 6.03 12.60 16.63 9.08 | December 10, 2010 February 21, 2012 February 27, 2013 February 23, 2014 | 937,228 624,184 Nil 1,455,795 | Nil | Nil |
Curt D. Bernardi | 100,000 10,000 | 3.96 9.08 | December 8, 2013 February 23, 2014 | 1,134,188 64,702 | Nil | Nil |
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| | |
1 | Calculated using the closing price of the Common Shares on the TSX on December 31, 2009 of C$15.88 and subtracting the exercise price of in-the-money stock options. Converted to United States dollars at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009. These stock options have not been, and may never be, exercised and actual gains, if any, on exercise will depend on the value of the Common Shares on the date of exercise. |
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The following table provides information regarding the value vested or earned of incentive plan awards for the financial year ended December 31, 2009.
Value Vested or Earned During the Financial Year Ended December 31, 2009
| | | |
Name | Option-based awards – Valuevested during the year ($)(1) | Share-based awards – Valuevested during the year ($) | Non-equity incentive plancompensation – Value earnedduring the year ($) |
Peter D. Barnes | 11,418 | Nil | Nil |
Gary D. Brown | 3,806 | Nil | Nil |
Randy V.J. Smallwood | 8,564 | Nil | Nil |
Curt D. Bernardi | 564,144 | Nil | Nil |
| |
| | |
1 | Calculated using the closing price of the Common Shares on the TSX as of the date of vesting and subtracting the exercise price of in-the-money stock options. Converted into United States dollars at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009. These stock options have not been, and may never be, exercised and actual gains, if any, on exercise will depend on the value of the Common Shares on the date of exercise. |
Termination and Change of Control Benefits
The Company has entered into employment agreements with each of Mr. Barnes, Mr. Brown, Mr. Smallwood and Mr. Bernardi.
Peter D. Barnes
Mr. Barnes’ employment agreement provides for a severance payment of three years’ salary, plus the greater of three times his annual bonus at target or three times the bonus received by him in the previous year, plus accrued but unused vacation time and benefits for the earlier of three years or until Mr. Barnes receives comparable benefits from another source, to be paid if he is (a) dismissed without cause or (b) there is a change of control of the Company (a “Change of Control” as defined below) and either (i) Mr. Barnes elects in writing to terminate his employment within 120 days from the date of such Change of Control, or (ii) within six months of such Change of Control Mr. Barnes elects to terminate his employment as a result of certain events occurring, including a material decrease in any of Mr. Barnes’ duties, powers, rights, discretion, salary or benefits or a material change in location of Mr. Barnes’ principal place of employment compa red with his principal place of employment prior to the Change of Control.
Gary D. Brown and Randy V.J. Smallwood
The employment agreement for each of Messrs. Brown and Smallwood provides for a severance payment of two years’ salary, plus the greater of two times his annual bonus at target or two times the bonus received by him in the previous year, plus accrued but unused vacation time and benefits for the earlier of two years or until he receives comparable benefits from another source, to be paid if he is (a) dismissed without cause, or (b) there is a Change of Control and within six months of such Change of Control (i) the Company gives notice of its intention to terminate Messrs. Brown and Smallwood, as the case may be, for any reason other than just cause, or (ii) Messrs. Brown and Smallwood, as the case may be, elects to terminate his employment as a result of certain events occurring to him, including a material decrease in his duties, powers, rights, discretion, salary or benefits, a diminution of title, a change in the person to whom he reports, a material change in his hour s, a material increase in the amount of travel required or a change in location of his principal place of employment to a location greater than 100 kilometres from his principal place of employment prior to the Change of Control.
The employment agreement for Mr. Brown further provides that he will not, at any time within a period of two years following the termination of his employment, either individually or in partnership, or jointly, or in connection with any person or persons, firm, association, syndicate, company or corporation, whether as employee, principal, agent, shareholder or in any other manner whatsoever, (i) enter into any streaming agreements in the precious metals sector; (ii) enter into any discussions or negotiations with any party who has made a proposal to the Company during his employment with the Company; or (iii) explore, acquire, lease or option any mineral property, any portion of which lies within 10 kilometres of any property which the Company or any party who has made a proposal to the Company during his employment with the Company has an interest, at the termination of his employment or any renewal of it.
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Curt D. Bernardi
The employment agreement for Mr. Bernardi provides for a severance payment of twelve months’ salary and bonus entitlement, plus two additional months of salary and bonus entitlement for each complete year of service with the Company, up to a maximum of two years’ salary and bonus entitlement, plus accrued but unused vacation time and benefits for the earlier of the number of months for which he is entitled to a severance payment or until he receives comparable benefits from another source. Bonus entitlement is equal to the greater of bonus at 50% of Mr. Bernardi’s annual salary or the bonus received by him in the previous year, all multiplied by the number of months for which he is entitled to a termination allowance, divided by 12. The employment agreement for Mr. Bernardi provides for a severance payment of two years’ salary, plus the greater of two times his annual bonus at target or two times the bonus received by him in the previous year, plus accrued b ut unused vacation time and benefits for the earlier of two years or until he receives comparable benefits from another source, to be paid if there is a Change of Control and within six months of such Change of Control (i) the Company gives notice of its intention to terminate Mr. Bernardi for any reason other than just cause, or (ii) Mr. Bernardi elects to terminate his employment as a result of certain events occurring to him, including a material decrease in his duties, powers, rights, discretion, salary or benefits, a diminution of title, a change in the person to whom he reports, a material change in his hours, a material increase in the amount of travel required or a change in location of his principal place of employment to a location greater than 100 kilometres from his principal place of employment prior to the Change of Control.
The employment agreement for Mr. Bernardi further provides that he will not, at any time within a period of two years following the termination of his employment, either individually or in partnership, or jointly, or in connection with any person or persons, firm, association, syndicate, company or corporation, whether as employee, principal, agent, shareholder or in any other manner whatsoever, (i) enter into any streaming agreements in the metals sector; or (ii) explore, acquire, lease or option any mineral property, any portion of which lies within 10 kilometres of any property which the Company or any party who has made a proposal to the Company during his employment with the Company has an interest, at the termination of his employment or any renewal of it.
“Change of Control”
A “Change of Control” is defined in such employment agreements as (a) less than 50% of the Board being comprised of (i) directors of the Company at the time the respective agreements are entered into or (ii) any director who subsequently becomes a director with the agreement of at least a majority of the members of the Board at the time the agreement was entered into; (b) the acquisition by any person or persons acting jointly and in concert of 40% or more of the issued and outstanding Common Shares; or (c) the sale by the Company of property or assets aggregating more than 50% of its consolidated assets or which generate more than 50% of its consolidated operating income or cash flow during the most recently completed financial year or during the current financial year.
Other than described above, the Company and its subsidiaries have no compensatory plans or arrangements with respect to the Named Executive Officers that results or will result from the resignation, retirement or any other termination of employment of such officers’ employment with the Company and its subsidiaries, from a change of control of the Company and its subsidiaries or a change in the Named Executive Officers’ responsibilities following a change of control.
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Estimated Incremental Payment on Change of Control or Termination
The following table provides details regarding the estimated incremental payments from the Company to each of Messrs. Barnes, Brown, Smallwood and Bernardi on a change of control or on termination without cause, assuming a triggering event occurred on December 31, 2009. Salaries, bonuses and benefits for the Named Executive Officers are paid in Canadian dollars and converted to United States dollars for reporting purposes in the table below at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009.
| | | | | |
Name | SeverancePeriod(# ofmonths) | Base Salary ($) | Bonus TargetValue ($) | BenefitsUplift ($)(3) | Total IncrementalPayment ($) |
Peter D. Barnes | 36 | 1,784,063 | 1,694,859 | 174,404 | 3,653,325 |
Gary D. Brown | 24 | 523,325 | 261,663 | 4,277 | 789,265 |
Randy V.J. Smallwood | 24 | 570,900 | 428,175 | 35,132 | 1,034,207 |
Curt D. Bernardi | 14(1) | 305,273 | 152,636 | 3,522 | 461,432 |
Curt D. Bernardi | 10(2) | 218,052 | 109,026 | Nil | 327,078 |
TOTALS | | 3,401,613 | 2,646,359 | 217,335 | 6,265,307 |
| |
| | |
1 | This represents the entitlement Mr. Bernardi would have received if terminated without a change of control having occurred on December 31, 2009. |
2 | This represents the additional entitlement Mr. Bernardi would have received if a Change of Control and a triggering event occurred on December 31, 2009. |
3 | Amounts in this column reflect accrued vacation allowance as of December 31, 2009. |
Director Compensation
The Board meets annually to review the adequacy and form of directors’ compensation. For the financial year ended December 31, 2009, each non-executive director of the Company received: (i) an annual retainer fee of C$40,000, (ii) meeting fees of C$1,500 for each Board or committee of the Board meeting attended in person or by teleconference, and (iii) travel fees of C$1,000 for travel required to attend a Board or committee meeting. The Chairman of the Audit Committee (currently, Mr. Brough) receives an additional C$15,000 per year. The Chairman of the Human Resources Committee (currently, Mr. Gillin) and the Chairman of the Corporate Governance and Nominating Committee (currently, Mr. Nesmith) each receives an additional C$7,500 per year. The Chairman of the Board (currently, Mr. Holtby) receives an additional C$50,000 per year. In the event that any director of the Company only serves as such for part of a year, they receive such compensation pro rata. Grants of Restric ted Share Rights to the non-executive directors have been used since 2005 as equity-based compensation in lieu of stock options which were discontinued for non-executive directors in 2005.
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Director Compensation Table
The following table provides information regarding compensation paid to the Company’s non-executive directors during the financial year ended December 31, 2009.
Directors’ fees are paid in Canadian dollars and converted to United States dollars for reporting purposes in the Director Compensation Table for the financial year ended December 31, 2009 at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009.
| | | | | | |
Name | Feesearned ($) | Share-basedawards ($)(1)(2) | Option-basedawards ($) | Non-equity incentiveplan compensation ($) | All othercompensation ($) | Total ($) |
Lawrence I. Bell | 58,517 | 61,851 | Nil | Nil | Nil | 120,368 |
George L. Brack | 13,532 | 64,892 | Nil | Nil | Nil | 78,424 |
John A. Brough | 92,297 | 61,851 | Nil | Nil | Nil | 154,148 |
R. Peter Gillin | 93,723 | 61,851 | Nil | Nil | Nil | 155,574 |
Douglas M. Holtby | 100,854 | 61,851 | Nil | Nil | Nil | 162,705 |
Eduardo Luna | 67,656 | 61,851 | Nil | Nil | Nil | 129,507 |
Wade D. Nesmith | 75,741 | 61,851 | Nil | Nil | Nil | 137,592 |
TOTALS | 502,320 | 435,998 | Nil | Nil | Nil | 938,318 |
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1 | Each of Messrs. Bell, Brough, Gillin, Holtby, Luna and Nesmith were granted 7,159 Restricted Share Rights on February 23, 2009 at a deemed price of C$9.08 per share with restricted periods expiring as to 2,387 on February 23, 2009, as to 2,386 on February 23, 2010 and as to 2,386 on February 23, 2011. The grant date fair value of the Restricted Share Rights is C$9.08. |
2 | Mr. Brack was granted 4,000 Restricted Share Rights on November 24, 2009 at a deemed price of C$17.05 per share with restricted periods expiring as to 1,334 on January 15, 2010, as to 1,333 on November 24, 2010 and as to 1,333 on November 24, 2011. The grant date fair value of the Restricted Share Rights is C$17.05. |
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The table below breaks down the non-executive directors’ fees earned for the financial year ended December 31, 2009.
| | | | | | |
Name | BoardAnnualRetainer ($) | Board/CommitteeChairRetainer ($) | AggregateBoardAttendanceFee ($) | AggregateCommitteeAttendanceFee ($) | AggregateTravel Fee ($) | TotalRetainerand Fees ($) |
Lawrence I. Bell | 38,060 | - | 11,418 | 7,136 | 1,903 | 58,517 |
George L. Brack | 13,532 | - | 0 | 0 | - | 13,532 |
John A. Brough (Chair of the Audit Committee) | 38,060 | 14,273 | 14,273 | 14,273 | 11,418 | 92,297 |
R. Peter Gillin (Chair of the Human Resources Committee) | 38,060 | 7,136 | 14,273 | 22,836 | 11,418 | 93,723 |
Douglas M. Holtby (Chair of the Board) | 38,060 | 40,910 | 12,845 | 7,136 | 1,903 | 100,854 |
Eduardo Luna | 38,060 | 6,665 | 10,086 | 1,427 | 11,418 | 67,656 |
Wade D. Nesmith (Chair of the Corporate Governance and Nominating Committee) | 38,060 | 9,136 | 2,845 | 12,845 | 2,855 | 75,741 |
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Incentive Plan Awards
The following table provides information regarding the incentive plan awards for each non-executive director outstanding as of December 31, 2009.
Outstanding Share-Based Awards and Option-Based Awards
| | | | | | |
| Option-based Awards | Share-based Awards |
Name | Number ofsecurities underlying unexercisedoptions (#) | Option exercise price (C$) | Option expiration date | Value ofunexercisedin-the-moneyoptions ($)(1) (3) | Number ofshares orunits of shares thathave notvested (#)(4) | Market orpayout valueof share-basedawards thathave notvested ($)(2) (3) |
Lawrence I. Bell | Nil | N/A | N/A | N/A | 7,438 | 112,387 |
George L. Brack | Nil | N/A | N/A | N/A | 4,000 | 60,439 |
John A. Brough | Nil | N/A | N/A | N/A | 7,438 | 112,387 |
R. Peter Gillin | 25,000 | 6.03 | December 10, 2010 | 234,307 | 7,438 | 112,387 |
Douglas M. Holtby | Nil | N/A | N/A | N/A | 7,438 | 112,387 |
Eduardo Luna | Nil | N/A | N/A | N/A | 6,549 | 98,954 |
Wade D. Nesmith | 100,000 | 6.03 | December 10, 2010 | 937,228 | 7,438 | 112,387 |
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| | |
1 | Calculated using the closing price of the Common Shares on the TSX on December 31, 2009 of C$15.88 and subtracting the exercise price of in-the-money stock options. These stock options have not been, and may never be, exercised and actual gains, if any, on exercise will depend on the value of the Common Shares on the date of exercise. |
2 | Calculated using the closing price of the Common Shares on the TSX on December 31, 2009 of C$15.88. |
3 | Converted to United States dollars at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009. |
4 | This column reflects Restricted Share Rights for which their restricted periods have not yet expired. Any Restricted Share Rights for which a director has elected to defer receipt have not been included in this column. |
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The following table provides information regarding the value vested or earned of incentive plan awards for each non-executive director for the financial year ended December 31, 2009.
Value Vested or Earned During the Financial Year Ended December 31, 2009
| | | |
Name | Option-based awards – Valuevested during the year ($) | Share-based awards – Valuevested during the year ($)(1) | Non-equity incentive plancompensation – Value earnedduring the year ($) |
Lawrence I. Bell(2) | Nil | 57,697 | Nil |
George L. Brack | Nil | Nil | Nil |
John A. Brough(3) | Nil | 57,697 | Nil |
R. Peter Gillin(4) | Nil | 57,697 | Nil |
Douglas M. Holtby(5) | Nil | 57,697 | Nil |
Eduardo Luna(6) | Nil | 46,789 | Nil |
Wade D. Nesmith(7) | Nil | 57,697 | Nil |
| |
| | |
1 | Calculated using the closing price of the Common Shares on the TSX as of the date the restricted period expires, converted into United States dollars at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009. |
2 | Mr. Bell elected to defer receipt of all of the Restricted Share Rights for which the restricted period expired during the 2009 year until retirement. |
3 | Mr. Brough elected to defer receipt of the Restricted Share Rights granted on February 21, 2007 for which the end of the restricted period was February 21, 2009 until February 21, 2010. Mr. Brough elected to defer receipt of the Restricted Share Rights granted on February 27, 2008 for which the end of the restricted period was February 27, 2009 until February 27, 2011. Mr. Brough elected to defer receipt of the Restricted Share Rights granted on February 23, 2009 for which the end of the restricted period was February 23, 2009 until February 23, 2012. |
4 | Mr. Gillin elected to defer receipt of all of the Restricted Share Rights for which the restricted period expired during the 2009 year until retirement. |
5 | Mr. Holtby elected to defer receipt of all of the Restricted Share Rights for which the restricted period expired during the 2009 year until February 28, 2010. |
6 | Mr. Luna elected to defer receipt of all of the Restricted Share Rights for which the restricted period expired during the 2009 year until January 2, 2010. |
7 | Mr. Nesmith elected to defer receipt of the Restricted Share Rights granted on February 21, 2007 for which the end of the restricted period was February 21, 2009 until January 12, 2012. Mr. Nesmith elected to defer receipt of the Restricted Share Rights granted on February 27, 2008 for which the end of the restricted period was February 27, 2009 and the Restricted Share Rights granted on February 23, 2009 for which the end of the restricted period was February 23, 2009 until January 1, 2012. |
Retirement Policy for Directors
The Company does not have a retirement policy for its directors.
Directors’ and Officers’ Liability Insurance
The Company has purchased, for the benefit of the Company, its subsidiaries and their directors and officers, insurance against liability incurred by the directors or officers in their capacity as directors or officers of the Company or its subsidiaries. The following are particulars of such insurance for the financial year ended December 31, 2009:
(a) | the total amount of insurance is $40,000,000 and, subject to the deductible portion referred to below, up to the full face amount of the policy is payable, regardless of the number of directors and officers involved; |
(b) | the total cost for directors and officers liability insurance during 2009 was $466,308. The policy does not specify that a part of the premium is paid in respect of either directors as a group or officers as a group; and |
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(c) | the policy provides for deductibles as follows: |
| (i) | with respect to the directors and officers there is no deductible applicable; and |
| (ii) | with respect to reimbursement of the Company there is a deductible per claim of $500,000 for securities claims and $250,000 for all other claims. |
Securities Authorized for Issuance Under Equity Compensation Plans
The following table provides details of compensation plans under which equity securities of the Company are authorized for issuance as of the financial year ended December 31, 2009.
Equity Compensation Plan Information
| | | |
Plan Category | Number of securities tobe issued upon exerciseof outstanding options,warrants and rights(1) | Weighted-average priceof outstanding options,warrants and rights | Number of securitiesremaining available for futureissuance under equitycompensation plans(2) |
Equity compensation plans approved by securityholders | 3,663,611(3) | $11.06(3) | 6,992,984 |
Equity compensation plans not approved by securityholders | Nil | N/A | N/A |
Total | 3,663,611 | $11.06 | 6,992,984 |
| |
| | |
1 | Represents the number of Common Shares reserved for issuance upon exercise of outstanding options and Restricted Share Rights. |
2 | Based on the maximum number of Common Shares reserved for issuance upon exercise of options under the Share Option Plan of 16,000,000 and upon exercise of Restricted Share Rights under the Restricted Share Plan of 2,000,000. |
3 | As at December 31, 2009, an additional 568,163 Common Shares were issuable upon the exercise of stock options that the Company inherited in connection with the acquisition of Silverstone Resources Corp. in May 2009 (the “SSTOptions”), for an aggregate total of 4,231,774 Common Shares issuable upon the exercise of all outstanding options and rights that the Company is subject to, including the SST Options. The weighted-average price of the SST Options at December 31, 2009 was $11.13, for an aggregate weighted-average price of $11.07. |
Share Option Plan
The Share Option Plan is designed to advance the interests of the Company by encouraging eligible participants, being employees, officers, directors and consultants, to have equity participation in the Company through the acquisition of Common Shares. The Share Option Plan was approved by the Company’s shareholders at the Company’s annual and special meeting of shareholders held on December 8, 2004 and was since amended by shareholders of the Company on April 26, 2007 and May 21, 2009. A copy of the Share Option Plan, as amended, is available under the Company’s profile on SEDAR at www.sedar.com.
The Company had 342,535,462 issued and outstanding Common Shares on March 25, 2010 and the aggregate maximum number of Common Shares that may be issued under the Share Option Plan is 16,000,000, representing approximately 4.7% of the Company’s issued and outstanding Common Shares. As at March 25, 2010, options to purchase an aggregate of 4,619,165 Common Shares, representing approximately 1.3% of the issued and outstanding Common Shares, are currently outstanding under the Share Option Plan and 7,455,203 Common Shares have been issued upon exercise of options granted under the Share Option Plan. This leaves 3,925,632 Common Shares, representing approximately 1.1% of the issued and outstanding Common Shares, available for issuance under the Share Option Plan. Any options granted under the Share Option Plan and which have been cancelled or terminated in accordance with the terms of the Share Option Plan without having been exercised will again be available for re-granting un der the Share Option Plan. However, any options granted under the Share Option Plan and exercised will not be available for re-granting under the Share Option Plan.
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The maximum number of Common Shares issuable to insiders, at any time, pursuant to the Share Option Plan and any other security based compensation arrangements of the Company, is 10% of the total number of Common Shares then outstanding. The maximum number of Common Shares issuable to insiders, within any one year period, pursuant to the Share Option Plan and any other security based compensation arrangements of the Company, is 10% of the total number of Common Shares then outstanding. The aggregate maximum number of Common Shares reserved for issuance to any one person pursuant to the Share Option Plan is 5% of the total number of Common Shares then outstanding.
Options granted under the Share Option Plan have an exercise price of not less than the closing price of the Common Shares on the TSX on the trading day immediately preceding the date on which the option is granted and are exercisable for a period determined by the Board, not to exceed ten years, subject to extension if they would otherwise expire during or within 48 hours after a self imposed blackout period (see below for further details). All currently outstanding options are exercisable for a period of five years from the date of the award. The vesting of stock options is at the discretion of the Board. At December 31, 2009, 1,311,650 of the outstanding options issued under the Share Option Plan remained unvested. In the event of a change of control, all outstanding unvested options will become immediately exercisable notwithstanding any vesting provisions. Options granted under the Share Option Plan are not transferable or assignable and will cease to be exercisable: (i) w ithin a period of 30 days following the termination of an optionee’s employment or upon retirement, subject to the Board’s discretion; and (ii) within a period of time following the death of an optionee in the discretion of the Board, not to exceed 12 months following the date of death.
Subject to receipt of requisite shareholder and regulatory approval, the Board may make the following amendments to the Share Option Plan: (a) change the maximum number of Common Shares issuable under the Share Option Plan, (b) change the definition of eligible participants which would have the potential of broadening insider participation, (c) add any form of financial assistance or amend any financial assistance provision which is more favourable to participants, (d) add a cashless exercise feature which does not provide for a full deduction of the number of underlying securities from the Share Option Plan reserve, (e) add a deferred or restricted share rights or any other provision which results in participants receiving securities while no cash consideration is received by the Company, (f) discontinue the Share Option Plan, and (g) any other amendments that may lead to significant or unreasonable dilution in the Company’s outstanding securities or may provide additiona l benefits to eligible participants at the expense of the Company and its shareholders.
Subject to receipt of requisite regulatory approval, where required, and without further shareholder approval, the Board may make the following amendments to the Share Option Plan: (a) amendments to the vesting provisions of a security of the Share Option Plan, (b) amendments to the termination provisions of a security of the Share Option Plan which does not entail an extension beyond the original expiry date, and (c) adding a cashless exercise feature which provides for a full deduction of the number of underlying securities from the Share Option Plan reserve.
The Share Option Plan allows the expiry date of options granted thereunder to be the tenth day following the end of a self imposed blackout period on trading securities of the Company in the event that they would otherwise expire during or within 48 hours after such a blackout.
Restricted Share Plan
The Company’s restricted share plan (the “Restricted Share Plan”) was approved by the Company’s shareholders at the annual and special meeting of shareholders held on May 17, 2005. A copy of the Restricted Share Plan is available under the Company’s profile on SEDAR at www.sedar.com.
The Restricted Share Plan provides that restricted share rights (the “Restricted Share Rights”) may be granted by the Board or, if so determined by the Board, a committee of the Board (the “Committee”) which administers the Restricted Share Plan to employees, officers, directors and consultants of the Company as a discretionary payment in consideration of past services to the Company. The current intention of the Company is to use the Restricted Share Plan for grants of Restricted Share Rights to the non-executive directors of the Company as part of their annual retainer (see “Director Compensation” above for details) and to certain of the employees of the Company (see “Compensation Discussion and Analysis” above for details of awards to Named Executive Officers). The aggregate maximum number of Common Shares that may be issued under the Restricted Share Plan is 2,000,000, representing approximately 0.6% of the issued and outstanding Comm on Shares as at March 25, 2010. An aggregate of 211,858 Restricted Share Rights, representing approximately 0.1% of the issued and outstanding Common Shares, are outstanding as at March 25, 2010 under the Restricted Share Plan and 48,790 Common Shares have been issued upon expiry of restricted periods attached to outstanding Restricted Share Rights granted under the Restricted Share Plan. This leaves 1,739,352 Restricted Share Rights, representing approximately 0.5% of the issued and outstanding Common Shares, available for issuance under the Restricted Share Plan.
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The maximum number of Common Shares issuable to insiders, at any time, pursuant to the Restricted Share Plan and any other security based compensation arrangements of the Company is 10% of the total number of Common Shares then outstanding. The maximum number of Common Shares issuable to insiders, within any one year period, pursuant to the Restricted Share Plan and any other security based compensation arrangements of the Company is 10% of the total number of Common Shares then outstanding.
A Restricted Share Right converts into one Common Share on the later of: (i) the end of a restricted period of time wherein a Restricted Share Right cannot be exercised as determined by the Committee (“Restricted Period”); and (ii) a date determined by an eligible participant that is after the Restricted Period and before a participant’s retirement date or termination date (a “Deferred Payment Date”).
Under the Restricted Share Plan, the Board may from time to time amend or revise the terms of the Restricted Share Plan or may discontinue the Restricted Share Plan at any time. Subject to receipt of requisite shareholder and regulatory approval, the Board may make amendments to the Restricted Share Plan to change the maximum number of Common Shares issuable under the Restricted Share Plan and to change the provisions relating to insider restrictions. All other amendments to the Restricted Share Plan may be made by the Board without obtaining shareholder approval, such amendments including an amendment to the restricted period of a Restricted Share Right or an amendment to the termination provisions of a Restricted Share Right.
Canadian participants seeking, for tax reasons, to set or change a Deferred Payment Date must give the Company at least 30 days notice prior to the expiration of the Restricted Period in order to effect such change.
In the event of a participant’s retirement or termination during a Restricted Period, any Restricted Share Rights automatically terminate, unless otherwise determined by the Committee. In the event of the retirement or termination after the Restricted Period and prior to any Deferred Payment Date, any Restricted Share Rights will be immediately exercised without any further action by the participant and the
Company will issue Restricted Shares and any dividends declared but unpaid to the participant. In the event of death or disability, such Restricted Share Rights will be immediately exercised.
If a participant holds Restricted Share Rights that are subject to a Restricted Period, the Committee will have the discretion to pay a participant cash equal to any cash dividends declared on the Common Shares at the time such dividends are ordinarily paid to holders of the Common Shares. The Company will pay such cash dividends, if any, to those participants that hold Restricted Share Rights that are no longer subject to a Restricted Period and are exercisable at a Deferred Payment Date.
In the event of a change of control, all Restricted Share Rights will be immediately exercised notwithstanding the Restricted Period and any applicable Deferred Payment Date.
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CORPORATE GOVERNANCE PRACTICES
In June 2005, National Policy 58-201Corporate Governance Guidelines(the “Governance Guidelines”) and National Instrument 58-101Disclosure of Corporate Governance Practices(the “Governance Disclosure Rule”) were adopted by the securities regulatory authorities in Canada. The Governance Guidelines deal with matters such as the constitution and independence of corporate boards, their functions, the effectiveness and education of board members and other items dealing with sound corporate governance practices. The Governance Disclosure Rule requires that, if management of an issuer solicits proxies from its security holders for the purpose of electing directors, specified disclosure of its corporate governance practices must be included in its management information circular.
The Company and the Board recognize the importance of corporate governance to the effective management of the Company and to the protection of its employees and shareholders. The Company’s approach to significant issues of corporate governance is designed with a view to ensuring that the business and affairs of the Company are effectively managed so as to enhance shareholder value. The Board fulfills its mandate directly and through its committees at regularly scheduled meetings or as required. Frequency of meetings may be increased and the nature of the agenda items may be changed depending upon the state of the Company’s affairs and in light of opportunities or risks which the Company faces. The directors are kept informed of the Company’s operations at these meetings as well as through reports and discussions with management on matters within their particular areas of expertise.
The Company’s corporate governance practices have been and continue to be in compliance with applicable Canadian and United States requirements. The Company continues to monitor developments in Canada and the United States with a view to further revising its governance policies and practices, as appropriate.
The New York Stock Exchange (the “NYSE”) rules require the Company to disclose any significant ways in which its corporate governance practices differ from those followed by United States domestic issuers under the NYSE listing standards. The Company believes that there are no significant differences between its corporate governance practices and those required to be followed by United States domestic issuers under the NYSE listing standards.
The following is a description of the Company’s corporate governance practices which has been prepared by the Corporate Governance and Nominating Committee of the Board and has been approved by the Board.
Board of Directors
Independence of the Board
Seven out of the eight members of the Board are independent within the meaning of the Governance Guidelines. Mr. Barnes is not independent as he is also an officer of the Company.
Chairman
The Board has appointed Mr. Holtby as its Chairman. The Chairman’s responsibilities include, without limitation, ensuring that the Board works together as a cohesive team with open communication; working together with the Corporate Governance and Nominating Committee to ensure that a process is in place by which the effectiveness of the Board, its committees and its individual directors can be evaluated on a regular basis. The Chairman also acts as the primary spokesperson for the Board, ensuring that management is aware of concerns of the Board, shareholders, other stakeholders and the public and, in addition, ensures that management strategies, plans and performance are appropriately represented to the Board. The Chairman also maintains communications with the Company’s Vice President, Legal and Corporate Secretary.
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Meetings of the Board and Committees of the Board
The Board meets a minimum of five times per year, including every quarter and following the annual meeting of the Company's shareholders. Each committee of the Board meets at least once each year or more frequently as deemed necessary by the applicable committee. The frequency of the meetings and the nature of the meeting agendas are dependent upon the nature of the business and affairs which the Company faces from time to time. The following table provides details regarding director attendance at Board and committee meetings held during the financial year ended December 31, 2009.
| | | | |
Meetings Attended out of Meetings Held |
Director | Board | AuditCommittee | HumanResourcesCommittee | Corporate Governance andNominatingCommittee |
Peter D. Barnes | 10 out of 10 | n/a | n/a | n/a |
Lawrence I. Bell | 8 out of 10(1) | 5 out of 5 | n/a | n/a |
George L. Brack | 0 out of 0 | n/a | n/a | n/a |
John A. Brough | 10 out of 10 | 5 out of 5 | n/a | 5 out of 6 |
R. Peter Gillin | 10 out of 10 | 5 out of 5 | 5 out of 5 | 6 out of 6 |
Douglas M. Holtby | 9 out of 10(2) | n/a | 5 out of 5 | n/a |
Eduardo Luna | 7 out of 10(2) | n/a | 1 out of 2(3) | n/a |
Wade D. Nesmith | 9 out of 10(2) | n/a | 3 out of 3(4) | 6 out of 6 |
| |
| | |
1 | Mr. Bell did not attend two Board meetings as a result of conflicts of interest. |
2 | Messrs. Holtby, Luna and Nesmith did not attend one Board meeting as a result of conflicts of interest. |
3 | Mr. Luna was appointed to the Human Resources Committee on May 21, 2009. |
4 | Mr. Nesmith ceased to be on the Human Resources Committee on May 21, 2009. |
Independent Directors’ Meetings
The independent directors hold an in-camera session at each regularly scheduled Board meeting at which non-independent directors and members of management do not attend. During the financial year ended December 31, 2009, the independent directors held in-camera sessions at five meetings
Other Public Company Directorships/Committee Appointments
The following table provides details regarding directorships and committee appointments held by the Company’s directors in other public companies. Other than as set forth below under “Interlocking Directorships”, no director of the Company serves on the board of any other public company with any other director of the Company.
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| | |
Director | Other Public CompanyDirectorships | Other Public CompanyCommittee Appointments |
Peter D. Barnes | Avanti Mining Inc. (since 2007) | Audit Committee Governance Committee |
Lawrence I. Bell | Capstone Mining Corp. (since 2008) | Audit Committee Corporate Governance Committee |
| Goldcorp Inc. (since 2005) | Audit Committee Governance and Nominating Committee Sustainability, Environment, Health and Safety Committee |
| International Forest Products Limited (since 1998) | Audit Committee Corporate Governance Committee |
| Matrix Asset Management Inc. (since 2010) | Chairman Human Resources Committee Corporate Governance Committee |
George L. Brack | Alexco Resource Corp. (since 2007) | Audit Committee Corporate Governance Committee Human Resources Committee |
| Capstone Mining Corp. (since 2009) | Audit Committee Corporate Governance Committee Human Resources Committee |
| Geologix Explorations Inc. (since 2009) | Audit Committee |
| Red Back Mining Inc. (since 2009) | Audit Committee Human Resources Committee |
John A. Brough | Canadian Real Estate Investment Trust (since 2008) | Audit Committee Investment Committee |
| First National Financial Income Fund (since 2006) | Lead Director Audit Committee |
| Kinross Gold Corporation (since 1994) | Audit Committee Human Resources, Compensation and Nominating Committee Special Committee |
| Quadra Mining Ltd. (since 2007) | Audit Committee Governance Committee |
R. Peter Gillin | Dundee Precious Metals Inc. (since 2009) | Human Resources Committee Environmental, Health and Safety Committee |
| Sherritt International Corporation (since 2009) | Audit Committee |
Douglas M. Holtby | Goldcorp Inc. (since 2005) | Vice Chairman Lead Director Governance and Nominating Committee |
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| | |
Director | Other Public CompanyDirectorships | Other Public CompanyCommittee Appointments |
Eduardo Luna | Alamos Gold Inc. (since 2007) | Audit Committee Technology, Safety and Environmental Committee |
| Farallon Resources Ltd. (since 2007) | Human Resources Committee Health, Safety and Environmental Committee |
| Geologix Explorations Inc. (since 2007) | Audit Committee |
| Mala Noche Resources Corp. (since 2008) | None |
| Rochester Resources Ltd. (since 2007) | None |
Wade D. Nesmith | Geovic Mining Corp. (since 2006) | Human Resources Committee Governance Committee |
| Mala Noche Resources Corp. (since 2008) | None |
| Selwyn Resources Ltd. (since 2006) | Governance Committee |
The Board has determined that the simultaneous service of some of its directors on other audit committees does not impair the ability of such directors to effectively serve on the Company's Audit Committee.
Interlocking Directorships
The following table provides details regarding directors of the Company who served together as directors on the boards of other public companies.
| | |
Director | Interlocking Public CompanyDirectorships | Other Public CompanyCommittee Appointments |
Lawrence I. Bell | Capstone Mining Corp. | Audit Committee Corporate Governance Committee |
George L. Brack | Capstone Mining Corp. | Audit Committee Corporate Governance Committee Human Resources Committee |
George L. Brack | Geologix Explorations Inc. | Audit Committee |
Eduardo Luna | Geologix Explorations Inc. | Audit Committee |
Lawrence I. Bell | Goldcorp Inc. | Audit Committee Governance and Nominating Committee Sustainability, Environment, Health and Safety Committee |
Douglas M. Holtby | Goldcorp Inc. | Vice Chairman Lead Director Governance and Nominating Committee |
Eduardo Luna | Mala Noche Resources Corp. | None |
Wade D. Nesmith | Mala Noche Resources Corp. | None |
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Director Investment Requirements
The Board has implemented a policy which requires each non-executive director of the Company to hold a number of Common Shares which is at least equal to three times the amount of the annual retainer payable to each non-executive director of the Company. This requirement must be attained within three years of becoming a director and must be maintained throughout their tenure as a director. In calculating such holdings, the director may include any Restricted Share Rights, but may not include any options held. All of the directors were in compliance with these requirements as of December 31, 2009.
The following table provides information regarding the share ownership, actual and required, for each director as of December 31, 2009.
Director Share Ownership Requirements and Actual Share Ownership
| | | | | |
| Share OwnershipRequirement Policy | Actual Share Ownership(1) |
Name | | OwnershipRequirement ($) | Common Shares ($) | Restricted Share Rights(2) ($) | TotalOwnership ($) |
Peter D. Barnes(3) | President and Chief Executive Officer(10) | 302,196 (20,000 Shares) | 5,295,992 (350,500 Shares) | Nil (Nil Rights) | 5,295,992 |
Lawrence I. Bell(4) | Non-Executive Director | 114,180 | 425,614 (28,168 Shares) | 188,737 (12,491 Rights) | 614,351 |
George L. Brack(5) | Non-Executive Director | N/A | Nil (Nil Shares) | 60,439 (4,000 Rights) | 60,439 |
John A. Brough | Non-Executive Director | 114,180 | 70,820 (4,687 Shares) | 229,050 (15,159 Rights) | 299,870 |
R. Peter Gillin(6) | Non-Executive Director | 114,180 | 226,647 (15,000 Shares) | 299,869 (19,846 Rights) | 526,516 |
Douglas M. Holtby(7) | Non-Executive Director | 114,180 | 2,117,913 (140,168 Shares) | 188,737 (12,491 Rights) | 2,306,650 |
Eduardo Luna(8) | Non-Executive Director | 114,180 | 1,386,765 (91,779 Shares) | 161,871 (10,713 Rights) | 1,548,636 |
Wade D. Nesmith(9) | Non-Executive Director | 114,180 | 264,422 (17,500 Shares) | 299,869 (19,846 Rights) | 564,291 |
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| |
| | |
1 | Represents Common Shares and Restricted Share Rights beneficially owned by the respective directors, directly or indirectly, or over which control or direction is exercised. The number of securities held by directors is to the knowledge of the Company based on information provided by the directors. Calculated using the closing price of the Common Shares on the TSX on December 31, 2009 of C$15.88 and converted to United States dollars at the exchange rate of C$1.00 = US$0.9515, being the closing exchange rate for Canadian dollars in terms of the United States dollar, as quoted by the Bank of Canada on December 31, 2009. |
2 | This column includes Restricted Share Rights in respect of which the restricted period has expired but for which a director has elected to defer receipt. |
3 | Mr. Barnes also owns warrants to purchase 3,795 Common Shares and options to purchase 1,200,000 Common Shares. |
4 | Mr. Bell also owns warrants to purchase 1,020 Common Shares. |
5 | Pursuant to the Board’s policy, Mr. Brack has three years from his appointment on November 24, 2009 to attain the required share ownership. |
6 | These Common Shares are held indirectly through Mr. Gillin’s private company, RPCG Investments Ltd. Mr. Gillin also owns warrants to purchase 850 Common Shares (held indirectly through RPCG Investments Ltd.) and options to purchase 25,000 Common Shares. |
7 | 90,000 of these Common Shares are held indirectly through Mr. Holtby’s private company, Arbutus Road Investments Inc. Mr. Holtby also owns warrants to purchase 5,100 Common Shares (held indirectly through Arbutus Road Investments Inc.). |
8 | Mr. Luna also owns warrants to purchase 7,360 Common Shares. |
9 | 5,600 of these Common Shares are held indirectly through Mr. Nesmith’s private company, Nesmith Capital. Mr. Nesmith also owns options to purchase 100,000 Common Shares. |
10 | As of January 1, 2010, Mr. Barnes ceased to be the President of the Company but continued as the Chief Executive Officer of the Company. |
Stock options are no longer granted to the Company’s non-executive directors. Any stock options currently held by the directors as disclosed in the footnotes to the above table were granted prior to 2005 when the practice of granting stock options to the Company’s non-executive directors was discontinued.
Chief Executive Officer Investment Requirements
The Board has implemented a policy which requires the Chief Executive Officer of the Company to hold a minimum of 20,000 Common Shares. This requirement must be maintained throughout his tenure as Chief Executive Officer. Mr. Barnes holds 350,500 Common Shares, with a value of $5,295,992 as at December 31, 2009.
Succession Planning
At a meeting of the Human Resources Committee held in January 2009, the Committee discussed succession planning for the role of Chief Executive Officer and President. As of January 1, 2010, Mr. Barnes ceased to the President of the Company but continued as the Chief Executive Officer of the Company, and Mr. Smallwood was appointed the President of the Company, in part, as a result of those and subsequent discussions. The Human Resources Committee again considered succession planning at a meeting held in March of 2010.
Board Mandate
The duties and responsibilities of the Board are to supervise the management of the business and affairs of the Company; and to act with a view towards the best interests of the Company. In discharging its mandate, the Board is responsible for the oversight and review of the development of, among other things, the following matters:
the strategic planning process of the Company;
identifying the principal risks of the Company's business and ensuring the implementation of appropriate systems to manage these risks;
succession planning, including appointing, training and monitoring senior management;
a communications policy for the Company to facilitate communications with investors and other interested parties; and
the integrity of the Company's internal control and management information systems.
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The Board also has the mandate to assess the effectiveness of the Board as a whole, its committees and the contribution of individual directors. The Board discharges its responsibilities directly and through its committees, currently consisting of the Audit Committee, the Human Resources Committee and the Corporate Governance and Nominating Committee.
A copy of the terms of reference for the Board, setting out its mandate, responsibilities and the duties of its members is attached as Schedule “A” to this management information circular.
Position Descriptions
Written position descriptions have been developed by the Board for the Chairman of the Board, the Chairman of each of the committees of the Board, the Chief Executive Officer of the Company and the Company’s other senior executives and management.
Orientation and Continuing Education
The Corporate Governance and Nominating Committee, in conjunction with the Chairman of the Board and the Chief Executive Officer of the Company, is responsible for ensuring that new directors are provided with an orientation and education program which will include written information about the duties and obligations of directors, the business and operations of the Company, documents from recent Board meetings, and opportunities for meetings and discussion with senior management and other directors.
The Board recognizes the importance of ongoing director education and the need for each director to take personal responsibility for this process. To facilitate ongoing education of the Company’s directors, the Corporate Governance and Nominating Committee will: (a) periodically canvass the directors to determine their training and education needs and interests; (b) arrange ongoing visitation by directors to the Company’s facilities and operations; (c) arrange the funding for the attendance of directors at seminars or conferences of interest and relevance to their position as a director of the Company; and (d) encourage and facilitate presentations by outside experts to the Board or committees on matters of particular import or emerging significance.
The following table provides details regarding various continuing education events held for the Company’s directors during the financial year ended December 31, 2009.
| | |
Date and Place | Description of Event | Attendees |
Various | Institute of Corporate Directors – “The Directors’ Series” Meetings | John A. Brough Douglas M. Holtby |
Various | Institute of Corporate Directors – Earned ICD.D. Designation | R. Peter Gillin |
Various | Rotman School of Business – Completed Directors’ Education Program | R. Peter Gillin |
Various | Chartered Accountant Firm Seminars | Peter D. Barnes John A. Brough Douglas M. Holtby |
December 2009 | Insight Professional Conferences – Advanced Mergers & Acquisitions | Wade D. Nesmith |
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Code of Business Conduct and Ethics
The Board has adopted a Code of Business Conduct and Ethics (the “Code”) for its directors, officers and employees. The Corporate Governance and Nominating Committee has the responsibility for monitoring compliance with the Code by ensuring all directors, officers and employees receive and become thoroughly familiar with the Code and acknowledge their support and understanding of the Code. Any non-compliance with the Code is to be reported to the Company’s Chief Risk Officer or other appropriate person. In addition, the Board conducts regular audits to test compliance with the Code. A copy of the Code may be accessed under the Company’s profile at www.sedar.com or on the Company’s website at www.silverwheaton.com.
The Board takes steps to ensure that directors, officers and employees exercise independent judgment in considering transactions and agreements in respect of which a director, officer or employee of the Company has a material interest, which include ensuring that directors, officers and employees are thoroughly familiar with the Code and, in particular, the rules concerning reporting conflicts of interest and obtaining direction from the Company’s Chief Risk Officer regarding any potential conflicts of interest. If a director is a director or officer of, or has a material interest in, any person who is a party to a transaction or proposed transaction with the Company, that director may not attend any part of the meeting of the directors during which the transaction is discussed and may not vote on any resolution with respect to the transaction, unless the transaction relates primarily to his or her remuneration as a director of the Company, is for indemnity or insurance or is one with an affiliate of the Company.
The Board encourages and promotes an overall culture of ethical business conduct by promoting compliance with applicable laws, rules and regulations; providing guidance to directors, officers and employees to help them recognize and deal with ethical issues; promoting a culture of open communication, honesty and accountability; and ensuring awareness of disciplinary action for violations of ethical business conduct.
Whistleblower Policy
The Company has adopted a Whistleblower Policy which allows its directors, officers and employees who feel that a violation of the Code has occurred, or who have concerns regarding financial statement disclosure issues, accounting, internal accounting controls or auditing matters, to report such violation or concerns on a confidential and anonymous basis. Such reporting can be made by e-mail or telephone through The Network Inc., an independent reporting agency used by the Company for this purpose. Once received, complaints are forwarded to either the Chair of the Audit Committee or the Vice President, Legal, depending on the nature of the complaint. The Chair of the Audit Committee or Vice President, Legal, as applicable, then investigates each matter so reported and takes corrective and disciplinary action, if appropriate.
Nomination of Directors
The Corporate Governance and Nominating Committee, which is composed entirely of independent directors, is responsible for identifying and recruiting new candidates for nomination to the Board. The process by which the Board anticipates that it will identify new candidates is through recommendations of the Corporate Governance and Nominating Committee whose responsibility it is to develop, and annually update and recommend to the Board for approval, a long-term plan for Board composition that takes into consideration the following: (a) the independence of each director; (b) the competencies and skills the Board, as a whole, should possess; (c) the current strengths, skills and experience represented by each director, as well as each director’s personality and other qualities as they affect Board dynamics; (d) retirement dates; and (e) the strategic direction of the Company.
The Corporate Governance and Nominating Committee’s responsibilities include periodically reviewing the charters of the Board and the committees of the Board; assisting the Chairman of the Board in carrying out his responsibilities; considering and, if thought fit, approving requests from directors for the engagement of independent counsel in appropriate circumstances; preparing and recommending to the Board a set of corporate governance guidelines, a Code of Business Conduct and Ethics and annually a “Statement of Corporate Governance Practices” to be included in the Company’s management information circular; annually reviewing the Board’s relationship with management to ensure the Board is able to, and in fact does, function independently of management; assisting the Board by identifying individuals qualified to become Board members and members of Board committees; leading the Board in its annual review of the Board’s performance; and assisting t he Board in monitoring compliance by the Company with legal and regulatory requirements.
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Majority Voting for Election of Directors
The Board has adopted a policy regarding majority voting for the election of directors. The policy is described under “Election of Directors” at page 37.
Compensation
The Human Resources Committee, which is composed entirely of independent directors, among other things, may determine appropriate compensation for the Company’s officers and employees. The process by which appropriate compensation is determined is through periodic and annual reports from the Human Resources Committee on the Company’s overall compensation and benefits philosophies.
The Human Resources Committee’s responsibilities include reviewing and making recommendations to the directors regarding any equity or other compensation plan and regarding the total compensation package of the Chief Executive Officer, considering and approving the recommendations of the Chief Executive Officer regarding the total compensation packages for the other officers of the Company. See “Statement of Executive Compensation – Compensation Discussion and Analysis – Compensation Review Process – Role of Human Resources Committee” above for further details regarding the Human Resources Committee.
Advisors to the Human Resources Committee
During the financial year ended December 31, 2009, the Human Resources Committee retained Mercer to provide assistance to the Human Resources Committee in determining compensation for the Company’s directors. See “Statement of Executive Compensation – Compensation Discussion and Analysis – Compensation Review Process – Role of the Compensation Consultant” above for further details regarding the engagement of Mercer by the Human Resources Committee.
Committees of the Board
The Board has the following three standing committees:
All of the committees are independent of management and report directly to the Board. From time to time, when appropriate,ad hoccommittees of the Board may be appointed by the Board. The current membership of each standing committee of the Board is as follows:
Audit Committee – John A. Brough (Chair), Lawrence I. Bell and R. Peter Gillin
Human Resources Committee – R. Peter Gillin (Chair), Douglas M. Holtby and Eduardo Luna
Corporate Governance and Nominating Committee – Wade D. Nesmith (Chair), John A. Brough and R. Peter Gillin
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Audit Committee
The purposes of the Audit Committee are to assist the Board's oversight of:
the integrity of the Company's financial statements;
the Company's compliance with legal and regulatory requirements;
the qualifications and independence of the Company's independent auditors; and
the performance of the independent auditors and the Company’s internal audit function.
Further information regarding the Audit Committee is contained in the Company’s annual information form (the “AIF”) dated March 25, 2010 under the heading “Audit Committee” and a copy of the Audit Committee charter is attached to the AIF as Schedule “A”. The AIF is available under the Company’s profile at www.sedar.com.
Human Resources Committee
The purposes of the Human Resources Committee are to make recommendations to the Board relating to the compensation of:
Corporate Governance and Nominating Committee
The purposes of the Corporate Governance and Nominating Committee are to:
identify and recommend individuals to the Board for nomination as members of the Board and its committees (other than the Corporate Governance and Nominating Committee);
make recommendations to the Board relating to the compensation of the Board members; and
develop and recommend to the Board a set of corporate governance principles applicable to the Company.
Board Assessments
The Board is committed to regular assessments of the effectiveness of the Board, the Chairman, the committees of the Board and the individual directors. The Corporate Governance and Nominating Committee annually reviews and makes recommendations to the Board regarding evaluations of the Board, the Chairman, the committees of the Board and the individual directors. The process for such evaluations may include the following:
(a) | a detailed written questionnaire; |
(b) | individual discussions between each director and an independent consultant and/or the Chairman of the Corporate Governance and Nominating Committee and/or the Chairman of the Board; |
(c) | with regard to individual director assessments, peer and/or self evaluations; and |
(d) | individual discussions with those members of senior management who regularly interact with the Board. |
With respect to the most recent Board assessment, in the first quarter of 2010 the Chairman of the Board met with each individual director with regard to individual director assessments and presented a summary of the findings at a meeting of the Board in March, 2010. In addition, a written questionnaire was circulated to directors with regard to the effectiveness of the Board and the Committees of the Board. A summary of the results of the questionnaire was presented to the Corporate Governance and Nominating Committee, following which the summary was presented to the Board in March, 2010.
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Board Areas of Expertise
The matrix below shows the Board’s mix of skills and experience in areas that are important to our business. The skills matrix is also used to identify what skills we should recruit for when making changes or additions to our Board.
| |
Skill/Experience | No. of Directors |
Managing or leading growth– experience as a senior officer in driving the strategy and vision of an organization and leading growth | 7 |
International– experience as a senior officer in a major organization that has international operations | 5 |
CEO/President– experience as the CEO or President of a publicly listed company or major organization | 5 |
Operations– production or exploration experience with a leading mining or resource company, with formal education in geology, geophysics or engineering | 2 |
Industry expertise– experience in the mining industry, combined with a strong knowledge of market participants | 4 |
Compensation– experience as a senior officer or board compensation committee member, with compensation, benefit and pension programs, with specific expertise in executive compensation programs | 6 |
Investment banking/Mergers & acquisitions– experience in investment banking or in major mergers and acquisitions | 4 |
Financial literacy– experience in financial accounting and reporting, and corporate finance (familiarity with internal financial controls, Canadian GAAP, US GAAP or International Financial Reporting Standards) | 6 |
Health, safety, environment and sustainability– strong understanding of the requirements and leading practices of workplace safety, health and the environment, including the requirements needed for a strong safety culture and sustainable development | 3 |
Governance/Board– experience as a board member of a major organization | 8 |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
None of the Company’s directors, executive officers or employees, or former directors, executive officers or employees, nor any associate of such individuals, is as at the date hereof, or has been, during the financial year ended December 31, 2009, indebted to the Company or its subsidiaries in connection with a purchase of securities or otherwise. In addition, no indebtedness of these individuals to another entity has been the subject of a guarantee, support agreement, letter of credit or similar arrangement or understanding of the Company or any of its subsidiaries.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
No (a) director or executive officer of the Company who has held such position at any time since January 1, 2009; (b) proposed nominee for election as a director of the Company; or (c) associate or affiliate of a person in (a) or (b) has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the Meeting, other than directors and executive officers of the Company having an interest in (i) the resolution regarding the confirmation of the shareholder rights plan to the extent they own Common Shares, and (ii) the resolution regarding the approval of amendments to the Share Option Plan as such persons are eligible to participate in such plan.
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INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Since January 1, 2009, no informed person of the Company, nominee for election as a director of the Company, or any associate or affiliate of an informed person or nominee, has or had any material interest, direct or indirect, in any transaction or any proposed transaction which has materially affected or will materially affect the Company or any of its subsidiaries.
ELECTION OF DIRECTORS
The Company’s Articles of Continuance provide that the Board consist of a minimum of three and a maximum of ten directors. The Board currently consists of eight directors. The Company’s shareholders have previously passed a special resolution authorizing the directors of the Company to set the number of directors to be elected at a shareholders meeting. At the Meeting, the eight persons named hereunder will be proposed for election as directors of the Company (the “Nominees”).Unless authority to do so is withheld, the persons named in the accompanying proxy intend to vote for the election of the Nominees.Management does not contemplate that any of the Nominees will be unable to serve as a director, but if that should occur for any reason prior to the Meeting, it is intended that discretionary authority shall be exercised by the persons named in the accompanying proxy to vote the proxy for the election of any other person or persons in place of any N ominee or Nominees unable to serve. Each director elected will hold office until the close of the first annual meeting of shareholders of the Company following his election or until his successor is duly elected or appointed unless his office is earlier vacated in accordance with the by-laws of the Company. Mr. Brack was appointed a director of the Company by the Board on November 24, 2009. Each of the other Nominees was elected at the last annual and special meeting of the Company’s shareholders held on May 21, 2009.
Majority Voting Policy
The Board has adopted a policy which requires that any nominee who receives a greater number of votes “withheld” from his election than votes “for” such election, promptly tender his resignation to the Board, to be effective upon acceptance by the Board. The Corporate Governance and Nominating Committee will review the circumstances of the election and make a recommendation to the Board as to whether or not to accept the tendered resignation. The Board must determine whether or not to accept the tendered resignation as soon as reasonably possible and in any event within 90 days of the election. Subject to any corporate law restrictions, the Board may fill any resulting vacancy through the appointment of a new director. The nominee in question may not participate in any committee or Board votes concerning his resignation. This policy does not apply in circumstances involving contested director elections.
Directors
The following table sets forth the name, province/state and country of residence, age, principal occupation and date they first became a director of the Company. See the “Director Share Ownership Requirements and Actual Share Ownership” table on page 30, which identifies Common Shares, Restricted Share Rights, warrants and stock options held by each of the directors. See “Committees of the Board” on page 34 for the composition of the committees of the Board.
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| | | |
| Name, Province/State,Country of Residence and Age | Principal Occupation | Date First Became aDirector ofthe Company |
| | | |
| Peter D. Barnes | Chief Executive Officer of the Company | April 20, 2006 |
| British Columbia, Canada | |
| Age: 53 | | |
| |
| Lawrence I. Bell | Corporate Director | April 20, 2006 |
| British Columbia, Canada | | |
| Age: 72 | | |
| | | |
| George L. Brack | Corporate Director | November 24, 2009 |
| British Columbia, Canada | | |
| Age: 48 | | |
| |
| John A. Brough | Corporate Director | October 15, 2004 |
| Ontario, Canada | | |
| Age: 63 | | |
| | | |
| R. Peter Gillin | Corporate Director | October 15, 2004 |
| Ontario, Canada | | |
| Age: 61 | | |
| | | |
| Douglas M. Holtby | Corporate Director | April 20, 2006 |
| British Columbia, Canada | | |
| Age: 62 | | |
| | | |
| Eduardo Luna | Corporate Director | December 8, 2004 |
| Mexico City, Mexico | | |
| Age: 64 | | |
| | | |
| Wade D. Nesmith | Co-Chair and Chief Executive Officer of Mala Noche Resources Corp. | October 15, 2004 |
| British Columbia, Canada | |
| Age: 58 | | |
The principal occupations, businesses or employments of each of the Nominees within the past five years are disclosed in the brief biographies set forth below.
Peter D. Barnes – Chief Executive Officer and Director.Mr. Barnes is the Chief Executive Officer and a director of Silver Wheaton. He was President of Silver Wheaton from April 2006 to December 2009, Executive Vice President and Chief Financial Officer of Silver Wheaton from October 2004 to April 2006, Executive Vice President and Chief Financial Officer of Goldcorp from March 2005 to April 2006, and prior to such time he was Executive Vice President of Wheaton River Minerals Ltd. (“Wheaton River”) from February 2003 and Chief Financial Officer of Wheaton River from July 2003. He is also a member of the Silver Institute’s Board of Directors and Executive Committee. Mr. Barnes is a Chartered Accountant with over 20 years of senior management experience, and holds a Bachelor of Science in Economics from the University of Hull, England.
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Lawrence I. Bell – Director.Mr. Bell served as the non-executive Chairman of British Columbia Hydro and Power Authority until December 2007. From August 2001 to November 2003, Mr. Bell was Chairman and Chief Executive Officer of British Columbia Hydro and Power Authority and, from 1987 to 1991, he was Chairman and Chief Executive Officer of British Columbia Hydro and Power Authority. He is also a director of Capstone Mining Corp., International Forest Products Limited, Matrix Asset Management Inc. and Goldcorp and is former Chairman of the University of British Columbia Board of Directors and former Chairman of Canada Line (Rapid Transit) Project. Prior to these positions, Mr. Bell was Chairman and President of the Westar Group and Chief Executive Officer of Vancouver City Savings Credit Union. In the province's public sector, Mr. Bell has served as Deputy Minister of Finance and Secretary to the Treasury Board. He holds a Bachelor of Arts d egree and an Honours Ph.D. from the University of British Columbia. He also holds a Masters of Arts degree from San José State University.
George L. Brack – Director.Mr. Brack’s 25-year career in the mining industry has focused on investment banking and corporate development, specifically identifying, evaluating and executing strategic mergers and acquisitions, and the provision of equity financing. Most recently Mr. Brack acted as the Managing Director and Industry Head, Mining Group, of Scotia Capital. Prior to joining Scotia Capital in 2006, Mr. Brack spent seven years as President of Macquarie North America Ltd., an investment banking firm specializing in merger and acquisition advice. Previous to that, Mr. Brack was Vice President, Corporate Development at Placer Dome Inc., was Vice President of the investment banking group at CIBC Wood Gundy, and worked in Rio Algom’s Corporate Development department. Mr. Brack holds an MBA from York University, a BASc in Geological Engineering from the University of Toronto and the CFA designation.
John A. Brough – Director.Mr. Brough had been President of both Torwest, Inc. and Wittington Properties Limited, real estate development companies, from 1998 to December 31, 2007, upon his retirement. Prior thereto, from 1996 to 1998, Mr. Brough was Executive Vice President and Chief Financial Officer of iSTAR Internet, Inc. Prior thereto, from 1974 to 1996, he held a number of positions with Markborough Properties, Inc., his final position being Senior Vice President and Chief Financial Officer which position he held from 1986 to 1996. Mr. Brough is an executive with over 30 years of experience in the real estate industry. He is currently a director and Chairman of the Audit Committee of Kinross Gold Corporation, a director and Chairman of the Audit Committee and Lead Director of First National Financial Income Fund, a director of Quadra Mining Ltd. and a director of Canadian Real Estate Investment Trust. He holds a Bachelor of Arts degree (Economics) from the University of Toronto and is a Chartered Accountant. He is also a graduate of the Institute of Corporate Directors – Director Education Program at the University of Toronto, Rotman School of Management. Mr. Brough is a member of the Institute of Corporate Directors and the Canadian Institute of Chartered Accountants.
R. Peter Gillin – Director.Mr. Gillin was Chairman and Chief Executive Officer of Tahera Diamond Corporation, a diamond exploration, development and production company, from October 2003 to September 2008 and Chief Restructuring Officer until December 2008. Since 2004, Mr. Gillin has been a member of the Independent Review Committee of TD Asset Management Inc. and, since December 2005, a director of Trillium Health Care Products Inc. (a private company). Mr. Gillin was appointed a director of Sherritt International Corporation January 1, 2010 and Dundee Precious Metals Inc. in December 2009. From April 2008 to March 2009, Mr. Gillin was a director of HudBay Minerals Inc. From November 2002 to May 2003, Mr. Gillin was President and Chief Executive Officer of Zemex Corporation, an industrial minerals producer and had been a director of that company since 1999. From 1996 to 2002, Mr. Gillin was Vice Chairman and a director of N.M. Rothschild &a mp; Sons Canada Limited, an investment bank, and, from 2001 to 2002, was Acting Chief Executive Officer. He holds a HBA degree from the Richard Ivey School of Business at the University of Western Ontario and is a Chartered Financial Analyst. He is also a graduate of the Institute of Corporate Directors – Director Education Program at the University of Toronto, Rotman School of Management and has earned the designation of ICD.D from the Institute of Corporate Directors.
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Douglas M. Holtby – Director.Mr. Holtby is currently the Vice Chairman of the Board and Lead Director of Goldcorp and President and Chief Executive Officer of three private investment companies, Arbutus Road Investments Inc., Majick Capital Inc. and Holtby Capital Corporation. From June 1989 to June 1996, Mr. Holtby was President, Chief Executive Officer and a director of WIC Western International Communications Ltd., from 1989 to 1996, he was Chairman of Canadian Satellite Communications Inc., from 1998 to 1999, he was a Trustee of ROB.TV and CKVU, from 1974 to 1989, he was President of Allarcom Limited and, from 1982 to 1989, he was President and a shareholder of Allarcom Pay Television Limited. Mr. Holtby is a Fellow Chartered Accountant, and a graduate of the Institute of Corporate Directors - Director Education Program at the University of Toronto, Rotman School of Management.
Eduardo Luna – Director.Mr. Luna is currently Co-Chair and President of Mala Noche Resources Corp. Mr. Luna was Chairman of the Corporation from October 2004 to May 2009 (and was Interim Chief Executive Officer of the Corporation from October 2004 to April 2006), Executive Vice President of Wheaton River from June 2002 to April 2005, Executive Vice President of Goldcorp from March 2005 to September 2007 and President of Luismin, S.A. de C.V. from 1991 to 2007. He holds a degree in Advanced Management from Harvard University, an MBA from Instituto Tecnologico de Estudios Superiores de Monterrey and a Bachelor of Science in Mining Engineering from Universidad de Guanajuato. He held various executive positions with Minera Autlan for seven years and with Industrias Peñoles for five years. He is the former President of the Mexican Mining Chamber and the former President of the Silver Institute. He serves as Chairman of the Advisory Board of the Faculty of Mines at the University of Guanajuato and of the Mineral Resources Council in Mexico.
Wade D. Nesmith – Director.Mr. Nesmith is currently Co-Chair and Chief Executive Officer of Mala Noche Resources Corp. and from 2004 to 2009 was associate counsel with Lang Michener LLP, a law firm where he previously practiced from 1993 to 1998. He is Chairman of Geovic Mining Corp. and Selwyn Resources Corp. Mr. Nesmith received his LLB from Osgoode Hall Law School in 1977.
Cease Trade Orders, Bankruptcies, Penalties or Sanctions
To the knowledge of the Company, no director of the Company is, or within ten years prior to the date hereof has been, a director, chief executive officer or chief financial officer of any company (including the Company) that, (i) was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days, that was issued while the director or executive officer was acting in the capacity as director, chief executive officer or chief financial officer; or (ii) was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days, that was issued after the director or executive officer ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer, other than Mr. Brough who is a director of Kinross Gold Corporation (“Kinross”), which was subject to a management cease trade order issued by the Ontario Securities Commission in April 2005 against the directors and officers of Kinross in connection with Kinross’ failure to file audited financial statements for the year ended December 31, 2004. The missed filings resulted from questions raised by the United States Securities and Exchange Commission (the “SEC”) about certain accounting practices related to the accounting for goodwill. The management cease trade order was lifted in February 2006 when Kinross completed the necessary filings following the SEC’s acceptance of Kinross’ accounting treatment for goodwill.
To the knowledge of the Company, no director of the Company is, or within ten years prior to the date hereof has been, a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, other than (a) Mr. Nesmith who was a director of an automotive company which applied for Chapter 11 bankruptcy protection in December 2004 and emerged from Chapter 11 bankruptcy protection in March 2005, and (b) Mr. Gillin who was the Chairman and Chief Executive Officer of Tahera Diamond Corporation when it announced on January 16, 2008 that it had obtained an order from the Ontario Superior Court of Justice granting Tah era Diamond Corporation protection pursuant to the provisions of the Companies’ Creditors Arrangement Act. To the knowledge of the Company, no director of the Company has, within ten years prior to the date hereof, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the director, executive officer or shareholder.
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To the knowledge of the Company, no director of the Company has been subject to (i) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (ii) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable investor in making an investment decision.
APPOINTMENT OF AUDITORS
Unless authority to do so is withheld, the persons named in the accompanying proxy intend to vote for the appointment of Deloitte & Touche LLP, Independent Registered Chartered Accountants, as auditors of the Company until the close of the next annual meeting of shareholders and to authorize the directors to fix their remuneration. Deloitte & Touche LLP, Independent Registered Chartered Accountants, were first appointed as auditors of the Company on September 24, 2004.
Fees payable to Deloitte & Touche LLP in respect of services in 2008 and 2009 are detailed below:
| | | | |
| ($) | 2008(1) | 2009(1) | |
| Audit Fees(2) | 521,746 | 716,404 | |
| Audit-Related Fees | 2,874 | 0 | |
| Tax Fees(3) | 13,957 | 21,655 | |
| All Other Fees(4) | 0 | 40,545 | |
| TOTAL | 538,577 | 778,604 | |
| |
| | |
1 | Fees are paid in Canadian dollars and converted to United States dollars for reporting purposes in this table at the exchange rate of C$1.00 = US$0.9515 for the financial year ended December 31, 2009, and at the exchange rate of C$1.00 = US$0.8210 for the financial year ended December 31, 2008. |
2 | Audit fees were paid for professional services rendered by the auditors for the audit of the Company’s annual financial statements or services provided in connection with statutory and regulatory filings or engagements. |
3 | Tax fees were paid for international tax planning, advice and compliance. |
4 | Fees disclosed under “All Other Fees” relate to technical assistance with respect to International Financial Reporting Standards. |
ADDITIONAL INFORMATION
Additional information relating to the Company can be found on SEDAR at www.sedar.com. Financial information is provided in the Company’s audited consolidated financial statements and management’s discussion and analysis for the financial year ended December 31, 2009 which can be found on SEDAR at www.sedar.com. Shareholders may also contact the Director, Investor Relations of the Company by phone at (604) 639-9504 or by e-mail at info@silverwheaton.com to request copies of these documents.
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CONTACTING THE BOARD OF DIRECTORS
Shareholders, employees and other interested parties may communicate directly with the Board through the Chairman of the Board by phoning 604-639-9884, emailing the Board atboard@silverwheaton.com, or by writing to:
Chairman of the Board
Silver Wheaton Corp.
Park Place
Suite 3150 - 666 Burrard Street
Vancouver, BC V6C 2X8
DIRECTORS’ APPROVAL
The contents of this management information circular and the sending thereof to the shareholders of the Company have been approved by the Board.
BY ORDER OF THE BOARD OF DIRECTORS
“Peter D. Barnes”
Peter D. Barnes
Chief Executive Officer
Vancouver, British Columbia
March 25, 2010
SCHEDULE “A”
SILVER WHEATON CORP.
CHARTER OF THE BOARD OF DIRECTORS
I. | INTRODUCTION |
| |
| A. | The Silver Wheaton Corp. (“Silver Wheaton” or the “Company”) board of directors (the “Board”) has a primary responsibility to foster the short and long-term success of the Company and is accountable to the shareholders. |
| | |
| B. | The directors are stewards of the Company. The Board has the responsibility to oversee the conduct of the Company’s business and to supervise management, which is responsible for the day-to-day operation of the Company. In supervising the conduct of the business, the Board, through the Chief Executive Officer (the “CEO”) sets the standards of conduct for the Company. |
| | |
| C. | These terms of reference are prepared to assist the Board and management in clarifying responsibilities and ensuring effective communication between the Board and management. |
| | |
II. | COMPOSITION AND BOARD ORGANIZATION |
| |
| A. | Nominees for directors are initially considered and recommended by the Board’s Corporate Governance and Nominating Committee in conjunction with the Board Chair and Lead Director, approved by the entire Board and elected annually by the shareholders. |
| | |
| B. | A majority of directors comprising the Board must qualify as independent directors. |
| | |
| C. | Certain of the Board’s responsibilities may be delegated to Board committees. The responsibilities of those committees will be as set forth in their terms of reference. |
| | |
III. | DUTIES AND RESPONSIBILITIES |
| |
| A. | Managing the Affairs of the Board |
| | |
| | The Board operates by delegating certain of its authorities, including spending authorizations, to management and by reserving certain powers to itself. The legal obligations of the Board are described in Section IV. Subject to these legal obligations and to the Articles and By-laws of the Company, the Board retains the responsibility for managing its own affairs, including: |
| | |
| | (i) | annually reviewing the skills and experience represented on the Board in light of the Company’s strategic direction and approving a Board composition plan recommended by the Corporate Governance and Nominating Committee; |
| | | |
| | (ii) | appointing, determining the composition of and setting the terms of reference for, Board committees; |
| | | |
| | (iii) | determining and implementing an appropriate process for assessing the effectiveness of the Board, the Board Chair and CEO, committees and directors in fulfilling their responsibilities; |
| | | |
| | (iv) | assessing the adequacy and form of director compensation; |
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| | (v) | assuming responsibility for the Company’s governance practices; |
| | | |
| | (vi) | establishing new director orientation and ongoing director education processes; |
| | | |
| | (vii) | ensuring that the independent directors meet regularly without executive directors and management present; |
| | | |
| | (viii) | setting the terms of reference for the Board; and |
| | | |
| | (ix) | appointing the secretary to the Board. |
| B. | Human Resources |
| | |
| | The Board has the responsibility to: |
| | |
| | (i) | provide advice and counsel to the CEO in the execution of the CEO’s duties; |
| | | |
| | (ii) | appoint the CEO and plan CEO succession; |
| | | |
| | (iii) | set terms of reference for the CEO; |
| | | |
| | (iv) | annually approve corporate goals and objectives that the CEO is responsible for meeting; |
| | | |
| | (v) | monitor and, at least annually, review the CEO’s performance against agreed upon annual objectives; |
| | | |
| | (vi) | to the extent feasible, satisfy itself as to the integrity of the CEO and other senior officers, and that the CEO and other senior officers create a culture of integrity throughout the Company; |
| | | |
| | (vii) | set the CEO’s compensation; |
| | | |
| | (viii) | approve the CEO’s acceptance of significant public service commitments or outside directorships; |
| | | |
| | (ix) | approve decisions relating to senior management, including: |
| | | |
| | | (a) | review senior management structure including such duties and responsibilities to be assigned to officers of the Company; |
| | | | |
| | | (b) | on the recommendation of the CEO, appoint and discharge the officers of the Company who report to the CEO; |
| | | | |
| | | (c) | review compensation plans for senior management including salary, incentive, benefit and pension plans; and |
| | | | |
| | | (d) | employment contracts, termination and other special arrangements with executive officers, or other employee groups; |
| | | | |
| | (x) | approve certain matters relating to all employees, including: |
| | | |
| | | (a) | the Company’s broad compensation strategy and philosophy; |
| | | | |
| | | (b) | new benefit programs or material changes to existing programs; and |
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| | | |
| | (xi) | ensure succession planning programs are in place, including programs to train and develop management. |
| C. | Strategy and Plans |
| | |
| | The Board has the responsibility to: |
| | | |
| | (i) | adopt and periodically review a strategic planning process for the Company; |
| | | |
| | (ii) | participate with management, in the development of, and annually approve a strategic plan for the Company that takes into consideration, among other things, the risks and opportunities of the business; |
| | | |
| | (iii) | approve annual capital and operating budgets that support the Company’s ability to meet its strategic objectives; |
| | | |
| | (iv) | direct management to develop, implement and maintain a reporting system that accurately measures the Company’s performance against its business plans; |
| | | |
| | (v) | approve the entering into, or withdrawing from, lines of business that are, or are likely to be, material to the Company; and |
| | | |
| | (vi) | approve material divestitures and acquisitions. |
| | | |
| D. | Financial and Corporate Issues |
| | |
| | The Board has the responsibility to: |
| | |
| | (i) | take reasonable steps to ensure the implementation and integrity of the Company’s internal control and management information systems; |
| | | |
| | (ii) | review and approve release by management of any materials reporting on the Company’s financial performance or providing guidance on future results to its shareholders and ensure the disclosure accurately and fairly reflects the state of affairs of the Company, and is in accordance with generally accepted accounting principles, including interim results press releases and interim financial statements, any guidance provided by the Company on future results, Company information circulars, annual information forms, annual reports, offering memorandums and prospectuses; |
| | | |
| | (iii) | declare dividends; |
| | | |
| | (iv) | approve financings, issue and repurchase of shares, issue of debt securities, listing of shares and other securities, issue of commercial paper, and related prospectuses and recommend changes in authorized share capital to shareholders for their approval; |
| | | |
| | (v) | approve the incurring of any material debt by the Company outside the ordinary course of business; |
| | | |
| | (vi) | approve the commencement or settlement of litigation that may have a material impact on the Company; and |
| | | |
| | (vii) | recommend the appointment of external auditors and approve auditors’ fees. |
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| E. | Business and Risk Management |
| | |
| | The Board has the responsibility to: |
| | |
| | (i) | ensure management identifies the principal risks of the Company’s business and implements appropriate systems to manage these risks; |
| | | |
| | (ii) | approve any plans to hedge sales; and |
| | | |
| | (iii) | evaluate and assess information provided by management and others about the effectiveness of risk management systems. |
| | | | |
| F. | Policies and Procedures |
| | |
| | The Board has the responsibility to: |
| | | |
| | (i) | approve and monitor, through management, compliance with all significant policies and procedures that govern the Company’s operations; |
| | | |
| | (ii) | approve and act as the guardian of the Company’s corporate values, including: |
| | | |
| | | (a) | approve and monitor compliance with a Code of Business Conduct and Ethics for the Company and ensure it complies with applicable legal or regulatory requirements, such as relevant securities commissions; |
| | | | |
| | | (b) | require management to have procedures to monitor compliance with the Code of Business Conduct and Ethics and report to the Board through the Audit Committee; and |
| | | | |
| | | (c) | disclosure of any waivers granted from a provision of the Code of Business Conduct and Ethics in a manner that meets or exceeds regulatory requirements; and |
| | | | |
| | (iii) | direct management to ensure the Company operates at all times within applicable laws and regulations and to the highest ethical and moral standards. |
| | | | |
| G. | Compliance Reporting and Corporate Communications |
| | |
| | The Board has the responsibility to: |
| | | |
| | (i) | ensure the Company has in place effective communication processes with shareholders and other stakeholders and financial, regulatory and other recipients; |
| | | |
| | (ii) | approve and periodically review the Company’s communications policy; |
| | | |
| | (iii) | ensure the Board has measures in place to receive feedback from shareholders; |
| | | |
| | (iv) | approve interaction with shareholders on all items requiring shareholder response or approval; |
| | | |
| | (v) | ensure the Company’s financial performance is adequately reported to shareholders, other security holders and regulators on a timely and regular basis; |
| | | |
| | (vi) | ensure the financial results are reported fairly and in accordance with generally accepted accounting principles; |
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| | (vii) | ensure the CEO and CFO certify the Company’s annual and interim financial statements, annual and interim MD&A and Annual Information Form, and that the content of the certification meets all legal and regulatory requirements; |
| | | |
| | (viii) | ensure timely reporting of any other developments that have a significant and material effect on the Company; and |
| | | |
| | (ix) | report annually to the shareholders on the Board’s stewardship for the preceding year. |
IV. | GENERAL LEGAL OBLIGATIONS OF THE BOARD OF DIRECTORS |
| |
| A. | The Board is responsible for: |
| | |
| | (i) | directing management to ensure legal requirements have been met, and documents and records have been properly prepared, approved and maintained; and |
| | | |
| | (ii) | recommending changes in the Articles and By-laws, matters requiring shareholder approval, and setting agendas for shareholder meetings. |
| | | |
| B. | Ontario law identifies the following as legal requirements for the Board: |
| | |
| | (i) | act honestly and in good faith with a view to the best interests of the Company, including the duty: |
| | | |
| | | (a) | to disclose conflicts of interest; |
| | | | |
| | | (b) | not to appropriate or divert corporate opportunities; |
| | | | |
| | | (c) | to maintain confidential information of the Company and not use such information for personal benefit; and |
| | | | |
| | | (d) | disclose information vital to the business of the Company in the possession of a director; |
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| | (ii) | exercise the care, diligence and skill that a reasonably prudent individual would exercise in comparable circumstances; and |
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| | (iii) | act in accordance with theBusiness Corporations Act(Ontario) and any regulations, by-laws and unanimous shareholder agreement. |