performance criteria during the performance period and the applicable bonus formula for each participant, which may vary between individual participants or group of participants.
Performance Goals. The performance goals will be established by the Committee based on the selected performance criteria and may be applied to an individual, to Highbury as a whole, or to a division, business unit or subsidiary of Highbury, either individually, alternatively, or in any combination. The performance goals may be measured either quarterly, annually or cumulatively over a period of years, on an absolute basis or relative to a pre-established target, by comparison to previous years’ results or to a designated comparison group, in each case as determined by the Committee.
Performance Criteria. The performance criteria which may be selected by the Committee are limited to: (i) EBITDA, defined as earnings before interest, taxes, depreciation, amortization and other non-cash expenses (including, without limitation, any charges related to the Long Term Incentive Plan or any other equity-based or cash-based incentive compensation plan of Highbury), (ii) “cash net income,” defined as net income before amortization, intangible-related deferred taxes, depreciation and other non-cash expenses (including, without limitation, any charges related to the Long Term Incentive Plan and any other equity-based or cash-based incentive compensation plan of Highbury), (iii) cash flow (before or after dividends), (iv) cash net income per share, calculated based on diluted average shares outstanding for any measurement period using the treasury stock method to determine the number of common share equivalents issuable pursuant to any dilutive securities, excluding any shares of Common Stock issued or issuable pursuant to awards under Highbury’s Equity Incentive Plan or any under other equity-based compensation plan of Highbury, (v) fair market value or other stock price, (vi) return on equity, (vii) stockholder return or total stockholder return, (viii) return on capital (including, without limitation, return on total capital or return on invested capital), (ix) return on investment, (x) return on assets or net assets, (xi) market capitalization, (xii) economic value added, (xiii) debt leverage (debt to capital), (xiv) revenue, (xv) sales or net sales, (xvi) backlog, (xvii) income, pre-tax income or net income, (xviii) operating income or pre-tax profit, (xix) operating profit, net operating profit or economic profit, (xx) gross margin, operating margin or profit margin, (xxi) return on operating revenue or return on operating assets, (xxii) cash from operations, (xxiii) operating ratio, (xxiv) operating revenue, (xxv) market share improvement, (xxvi) general and administrative expenses and (xxvii) customer service. The performance criteria may be measured on the basis of generally accepted accounting principles, as used in the United States (“GAAP”), or on a non-GAAP basis.
Calculation of Bonus Amount. After the end of each performance period, the Committee will determine and certify the extent to which the targeted goals for the selected performance criteria applicable to each participant were achieved or exceeded for the performance period, and will determine each participant’s bonus by applying the bonus formula to the level of actual performance achieved. To the extent consistent with Section 162(m) of the Code, the Committee may appropriately adjust any evaluation of performance against a performance goal to exclude any of the following events that occurs during a performance period: (i) asset write-downs, (ii) litigation, claims, judgments or settlements, (iii) the effect of changes in tax law, accounting principles or other such laws or provisions affecting reported results, (iv) accruals for reorganization and restructuring programs and (v) certain other extraordinary, unusual, non-recurring or non-comparable items.
Limitations on Bonus Amounts. The aggregate bonus payable under the Long Term Incentive Plan to any participant in any calendar year (the “Maximum Bonus Per Year”) may not exceed an amount equal to the product of (i) the difference, if any, between Highbury’s daily weighted average market capitalization during the last calendar year of the performance period and the greater of (A) Highbury’s daily weighted average market capitalization during the twenty consecutive trading days ending on or immediately prior to December 31 of the year immediately preceding the beginning of the performance period, and (B) $100 million, and (ii) 1%. For ease of reference, Highbury’s market capitalization as of October 22, 2008 was approximately $25.1 million. The aggregate amount of bonuses payable to all participants in any calendar year may not exceed twice the Maximum Bonus Per Year. The aggregate amount of all bonuses payable to any one participant with respect to all performance periods under the Long Term Incentive Plan may not exceed the Maximum Bonus Per Year multiplied by twenty (the maximum number of possible performance periods with respect to any one participant over the life of the plan). The aggregate amount of all bonuses payable to all participants with respect to all performance periods under the Long Term Incentive Plan may not exceed twice such amount. Market capitalization will be calculated based on the aggregate number of shares of Common
Stock of Highbury issued and outstanding, including share equivalents outstanding under the treasury stock method for derivative instruments (e.g., convertible securities, warrants and options).
Effect of Termination of Employment or Other Association. A participant must generally be an active employee or consultant of the Company or an affiliate on the last day of an applicable performance period in order to receive a bonus for the performance period. However, if the participant’s employment or other association with Highbury terminates prior to the end of a performance period due to (i) termination for any reason within 24 months following a change of control of Highbury, (ii) total and permanent disability, (iii) death, (iv) involuntary termination without cause, or (v) voluntary termination for good reason, the participant (or, in the event of death, the participant’s estate) will receive a bonus with respect to such performance period, prorated through the termination date, subject to satisfaction of the applicable performance goals for the performance period.
Effective Date. The Long Term Incentive Plan will become effective as of January 1, 2009, subject to its approval by the stockholders of Highbury.
Amendment and Termination. The Board may amend, suspend or terminate the Long Term Incentive Plan at any time, and the Committee may amend any bonus award at any time. However, no modification of the plan or of any award may impair the rights (including the terms of any bonus formula, performance goal or performance period) of any participant without his or her consent, unless such amendment is required or advisable for Highbury to satisfy Section 409A of the Code or any other legal requirement. No amendment or termination of the Long Term Incentive Plan or any bonus award may increase the amount of compensation payable under any bonus award or cause any bonus to fail to qualify as “performance-based compensation” under Section 162(m) of the Code. The Long Term Incentive Plan will terminate automatically on December 31, 2029, unless earlier terminated by the Board. Unless expressly provided by the Board, no termination of the Long Term Incentive Plan may affect the terms of any bonus award outstanding on the date of termination.
Long Term Incentive Plan Benefits. We have not granted any awards under the Long Term Incentive Plan, nor have we agreed to grant any awards to specific individuals under the plan. Because awards under the Long Term Incentive Plan are determined in the sole discretion of the Committee, the amounts of future awards are undeterminable.
29
MISCELLANEOUS
Stockholder Proposals
Because our Annual Meeting is being held more than 30 days after the anniversary of last year’s annual meeting, the submission of a stockholder proposal or nomination of a person for election as a director for consideration at the Annual Meeting (but not for inclusion of the proposal in our proxy statement) will be considered untimely unless it is received by us on or before the close of business on November 3, 2008 and is otherwise in compliance with the requirements set forth in the by-laws.
If a proposal is presented by a stockholder at our Annual Meeting for which we did not receive notice on or before October 10, 2008 (the last day by which a proposal could be submitted for inclusion in this proxy statement), then the proxy holders designated by the Board may exercise their discretionary voting authority with regard to such matter. In addition, if the Board determines that a proposal was not properly brought before the meeting in accordance with the requirements described above, the Chairman of the Board may declare that the matter will not be considered at the Annual Meeting.
Any stockholder proposal intended to be presented at the 2009 Annual Meeting of Stockholders must be received by Highbury not later than June 26, 2009 for inclusion in our proxy statement and form of proxy for that meeting. Such proposals should be directed to the attention of Secretary, Highbury Financial Inc., 999 Eighteenth Street, Suite 3000, Denver, Colorado 80202. Applicable SEC rules and regulations govern the submission of stockholder proposals and our consideration of them for inclusion in next year’s proxy statement.
A stockholder who wants to present a proposal at the 2009 annual meeting (but not to include the proposal in our proxy statement) or to nominate a person for election as a director must comply with the requirements set forth in our by-laws. Our by-laws require, among other things, that our corporate secretary receive written notice from the record holder of intent to present such proposal or nomination no less than 60 days and no more than 90 days prior to the anniversary date of the immediately preceding annual meeting; provided, however, if the annual meeting with respect to which such notice is to be tendered is not held within 30 days before or after such anniversary date, to be timely, notice by the stockholder must be received no later than the close of business on the 10th day following the day on which notice of the date of the meeting or public disclosure thereof was given or made. Therefore, if the annual meeting with respect to which such notice is to be tendered is held within 30 days before or after such anniversary date, we must receive notice of such proposal no earlier than September 9, 2009, and no later than October 9, 2009. The notice must contain the information required by our by-laws. You may obtain a print copy of our by-laws upon request from our corporate secretary at Highbury Financial Inc., 999 Eighteenth Street, Suite 3000, Denver, Colorado 80202. Any person presiding at the meeting may exclude any matter that is not properly presented in accordance with these requirements.
Stockholder Communication with Our Board
Any communications from stockholders to our Board must be addressed in writing and mailed to the attention of the Board of Directors, c/o Corporate Secretary, Highbury Financial Inc., 999 Eighteenth Street, Suite 3000, Denver, Colorado 80202. The Corporate Secretary will compile the communications, summarize lengthy or repetitive communications and forward these communications to the directors, in accordance with the judgment of our Chairman of the Board. Any matter relating to our financial statements, accounting practices or internal controls should be addressed to Richard S. Foote.
Other Matters
We do not intend to bring before the meeting for action any matters other than those specifically referred to in this proxy statement, and we are not aware of any other matters which are proposed to be presented by others. If any other matters or motions should properly come before the meeting, the persons named in the proxy intend to vote on any such matter in accordance with their best judgment, including any matters or motions dealing with the conduct of the meeting.
30
Annual Report on Form 10-K
A copy of Highbury’s Annual Report on Form 10-K for the fiscal year ended December 31, 2007 is being mailed to each stockholder together with this proxy statement.
Highbury files reports, proxy statements and other information with the SEC as required by the Securities Exchange Act of 1934, as amended. You may read and copy reports, proxy statements and other information filed by Highbury with the SEC at the SEC public reference room located in Washington, D.C. You may obtain information on the operation of the Public Reference Room by calling the SEC at 1-800-SEC-0330. You may also obtain copies of the materials described above at prescribed rates by writing to the SEC, 100 F Street N.E., Washington, D.C. 20549. You may access information on Highbury at the SEC web site containing reports, proxy statements and other information at:http://www.sec.gov.
Information and statements contained in this proxy statement, or any annex to this proxy statement incorporated by reference in this proxy statement, are qualified in all respects by reference to the copy of the relevant contract or other annex filed as an exhibit to this proxy statement or incorporated in this proxy statement by reference.
If you would like additional copies of this document, or if you have questions about the Annual Meeting, you should contact:
Richard S. Foote
Highbury Financial Inc.
999 Eighteenth Street, Suite 3000
Denver, CO 80202
Tel: (303) 357-4802
31
PROXY
Highbury Financial Inc.
999 Eighteenth Street, Suite 3000
Denver, Colorado 80202
ANNUAL MEETING OF STOCKHOLDERS
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
OF HIGHBURY FINANCIAL INC.
The undersigned appoints Richard S. Foote or R. Bradley Forth as proxies with full power to act without the other and each with the power to appoint a substitute, and hereby authorizes either of them to represent and to vote, as designated on the reverse side, all shares of common stock of Highbury Financial Inc. (“Highbury”) held of record by the undersigned on October 24, 2008, at the Annual Meeting of Stockholders to be held on December 8, 2008, or any postponement or adjournment thereof.
At their discretion, the proxies are authorized to vote upon such other business as may properly come before the meeting in accordance with SEC rules.
THIS PROXY REVOKES ALL PRIOR PROXIES GIVEN BY THE UNDERSIGNED.
THIS PROXY WILL BE VOTED AS DIRECTED. IF NO DIRECTIONS ARE GIVEN, THIS PROXY WILL BE VOTED “FOR” PROPOSAL NUMBER 1, PROPOSAL NUMBER 2 AND PROPOSAL NUMBER 3. THE HIGHBURY BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE PROPOSALS SHOWN ON THE REVERSE SIDE.
HIGHBURY MAY POSTPONE THE ANNUAL MEETING TO SOLICIT ADDITIONAL VOTES IN THE EVENT THAT A QUORUM IS NOT PRESENT OR UNDER OTHER CIRCUMSTANCES IF DEEMED ADVISABLE BY THE HIGHBURY BOARD OF DIRECTORS.
(continued and to be signed on reverse side)
PROXY
THIS PROXY WILL BE VOTED AS DIRECTED. IF NO DIRECTIONS ARE GIVEN, THIS PROXY WILL BE VOTED “FOR” PROPOSAL NUMBER 1, PROPOSAL NUMBER 2, AND PROPOSAL NUMBER 3. THE HIGHBURY BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE FOLLOWING PROPOSALS.
![](https://capedge.com/proxy/DEF 14A/0001144204-08-059221/spacer.gif) | | ![](https://capedge.com/proxy/DEF 14A/0001144204-08-059221/spacer.gif) | | ![](https://capedge.com/proxy/DEF 14A/0001144204-08-059221/spacer.gif) |
| | FOR the nominee listed below | | WITHHOLD AUTHORITY to vote for the nominee listed below |
Nominee: | | | | |
Richard S. Foote | | o | | o |
| 2. | Approval of the Highbury Financial Inc. 2008 Equity Incentive Plan. |
| 3. | Approval of the Highbury Financial Inc. 2008 Executive Long Term Incentive Plan. |
| o | MARK HERE FOR ADDRESS CHANGE AND NOTE AT RIGHT |
PLEASE MARK, DATE AND RETURN THIS PROXY PROMPTLY.
ANY VOTES RECEIVED AFTER A MATTER HAS BEEN VOTED UPON WILL NOT BE COUNTED.
Sign exactly as name appears on this proxy card. If shares are held jointly, each holder should sign. Executors, administrators, trustees, guardians, attorneys and agents should give their full titles. If stockholder is a corporation, sign in full name by an authorized officer.