SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934 (Amendment No. )
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
| ¨ | Preliminary Proxy Statement |
| ¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
| x | Definitive Proxy Statement |
| ¨ | Definitive Additional Materials |
| ¨ | Soliciting Material Pursuant to Rule 14a-11(c) or Rule 14a-12 |
MedPro Safety Products, Inc.
(Name of Registrant as Specified in Its Charter)
Not applicable
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of filing fee (Check the appropriate box):
| x | No fee required. |
| ¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
(1) Title of each class of securities to which transactions applies:
(2) Aggregate number of securities to which transaction applies:
(3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
(4) Proposed maximum aggregate value of transaction:
(5) Total fee paid:
¨ Fee paid previously with preliminary materials.
¨ Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or schedule and the date of its filing.
(1) Amount previously paid:
(2) Form, Schedule or Registration Statement no.:
(3) Filing Party:
(4) Date Filed:
817 Winchester Road, Suite 200
Lexington, Kentucky 40505
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To be held on August 2, 2010
MedPro Safety Products, Inc., a Nevada corporation (“MedPro”), will hold its annual meeting of shareholders at the Cordillera Lodge, 2205 Cordillera Way, Edwards, Colorado at 2:00 p.m. (CDT) on Monday, August 2, 2010, for the following purposes:
| 1. | To elect seven directors. |
| 2. | To transact any other business that may properly come before the meeting or any adjournment or adjournments of the meeting. |
The board of directors has fixed the close of business on June 25, 2010, as the record date to determine which shareholders are entitled to receive notice of the annual meeting and to vote at the meeting.
We appreciate and welcome your participation in MedPro's affairs. Whether or not you plan to attend the annual meeting, please vote by completing, signing and dating the enclosed proxy card and returning it promptly to us in the enclosed self-addressed, postage prepaid envelope. If you attend the meeting, you may revoke your proxy and vote your shares in person.
| By order of the Board of Directors |
 |
| WALTER W. WELLER |
| Secretary |
Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to Be Held on August 2, 2010—the proxy statement and the annual report are available at www.medprosafety.com.
2010 ANNUAL MEETING OF SHAREHOLDERS
General Information
Date, Time and Place
The annual meeting will be held at 2:00 p.m. (CDT) on Monday, August 2, 2010, at the Cordillera Lodge, 2205 Cordillera Way, Edwards, Colorado, for the purposes described in the accompanying Notice of Annual Meeting of Shareholders. Your proxy is being solicited by the board of directors of MedPro. We will begin sending this proxy statement, the attached Notice of Annual Meeting of Shareholders, the proxy card and MedPro's Annual Report for the fiscal year ended December 31, 2009 to MedPro's shareholders on or about July 9, 2010.
Record Date, Quorum, Vote Required
Shareholders who owned MedPro common shares at the close of business on June 25, 2010 are entitled to notice of, and to vote at, the annual meeting. On the record date, there were 13,148,148 MedPro common shares issued and outstanding. Each person who holds common shares is entitled to one vote per common share owned on all matters voted on at the annual meeting except for the election of directors. In the election of directors, each person may cast one vote per share for each of up to seven nominees.
There must be a quorum in order to hold a valid meeting. There will be a quorum at the annual meeting if holders of at least a majority of the outstanding shares entitled to vote at the meeting are present in person or by proxy. Directors are elected by a plurality of the votes cast. All other matters that may properly come before the annual meeting will each be approved if more votes are cast in favor of the proposal than are cast against it.
The inspectors of election appointed for the meeting will tabulate votes cast by proxy or in person at the annual meeting and will determine if there is a quorum. The inspectors will treat abstentions as shares that are present and entitled to vote to determine if there is a quorum, but as not voted to determine if a matter is approved. Abstentions will have no effect on the election of directors.
If a broker indicates on the proxy card that it does not have discretionary authority to vote certain shares on a particular matter (a broker non-vote), the inspectors will not consider those shares as present and entitled to vote on that matter. Broker non-votes will have no effect on the election of directors.
Voting and Revocation of Proxy
If your proxy card is properly signed and returned to MedPro and is not revoked, the proxy holder will vote according to your instructions. If there are no specific instructions on the proxy card, your proxy holder will vote the shares represented:
| · | FOR the election of the people nominated as directors in this proxy statement; and |
| · | In the proxy holder's best judgment on such other matters that may properly come before the annual meeting. |
You may revoke your proxy at any time in one of three ways by:
| · | giving written notice of the revocation to the Secretary of MedPro; |
| · | signing and delivering a proxy with a later date; or |
| · | attending and voting in person at the annual meeting. |
Your proxy will not be revoked as to any matter that has already been voted on under the authority of the proxy at the time of the revocation. Your presence at the annual meeting does not by itself revoke the proxy.
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Ownership of Equity Securities
The following table shows information about the beneficial ownership of MedPro common shares as of June 25, 2010 by:
| · | each person known to MedPro who beneficially owns more than 5 percent of the outstanding MedPro common shares or who has filed a Schedule 13G or 13D with the Securities and Exchange Commission (SEC) with respect to MedPro shares; |
| · | each of MedPro's directors and nominees for director; |
| · | each of MedPro's executive officers named in the Summary Compensation Table; and |
| · | all directors and executive officers of MedPro as a group. |
The table does not show the full potential effect of the conversion of our outstanding preferred stock into our common stock or the exercise of warrants to purchase our common stock. The preferred stock may not be converted, nor may the warrants be exercised, to the extent that such a conversion or exercise would cause the holder to beneficially own more than 9.9% of the outstanding common stock. The holder may waive the restriction 60 days after giving written notice to MedPro.
| Shares Beneficially Owned (1) | ||||||||
| Name | Number of Shares | Percentage of class (2) | ||||||
| W. Craig Turner (3) | 4,690,462 | 35.6 | % | |||||
| Vision Opportunity Master Fund, Ltd. (“VOMF”) (4) | 1,653,679 | 12.6 | ||||||
| Vision Capital Advantage Fund LP (“VCAF”) (5) | 1,443,090 | 9.9 | ||||||
| Gary A. Peterson (6) | 1,020,950 | 8.4 | ||||||
| Baton Development, Inc. (6) | 870,089 | 7.9 | ||||||
| Warren Rustand (7) | 243,658 | 1.8 | ||||||
| Walter W. Weller (8) | 195,047 | 1.5 | ||||||
| Marc T. Ray (8) | 72,624 | * | ||||||
| Ernest L. Fletcher | 14,000 | * | ||||||
| W. Leo Kiely III | 0 | 0 | ||||||
| Carl Kleidman (9) | 0 | 0 | ||||||
| Executive officers and directors as a group (8 persons)(10) | 6,236,741 | 46.7 | % | |||||
| * | Indicates less than 1% |
| (1) | Unless otherwise indicated, each of the listed shareholders has sole voting and investment power with respect to the shares. Under SEC rules, each a person or group is considered to be the beneficial owner of securities that the person may acquire within 60 days through the exercise or conversion of convertible securities, options, warrants and rights, if any. Those securities are included in the total number of outstanding shares when computing the percentage beneficially owned by the person or group. The securities are not included in the total number of outstanding shares when computing the percentage of shares beneficially owned by any other person or group. |
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| (2) | Percentages are based upon 13,148,148 outstanding shares. Shares underlying currently exercisable options and warrants and currently exercisable convertible preferred shares are deemed outstanding for determining the ownership percentage solely of the holder. |
| (3) | Mr. Turner’s business address is 817 Winchester Road, Lexington, Kentucky 40505. The number of shares shown includes currently exercisable options for 25,974 shares. |
| (4) | The number of shares shown in the table is the number of outstanding common shares VOMF owns. VOMF’s business address is 20 West 55th Street, New York, New York 10019. Adam Benowitz, Managing Member of Vision Capital Advisors LLC, has voting and investment power with respect to the securities owned by VOMF. |
| (5) | The number of shares shown in the table is the number of outstanding common shares VCAF owns plus the number of shares issuable upon conversion of preferred stock that would increase VCAF’s beneficial ownership to 9.9%. VCAF’s business address is 615 South Dupont Highway, Dover, Delaware 19901. Adam Benowitz, Managing Member of Vision Capital Advisors LLC, has voting and investment power with respect to the securities owned by VCAF. |
| (6) | Mr. Peterson is the CEO of Baton Development. Business address is 10040 East Happy Valley Road # 37, Scottsdale, Arizona 85260. Mr. Peterson’s total also includes 125,000 shares held by his wife. |
| (7) | Includes currently exercisable warrants for 131,023 shares. |
| (8) | Includes currently exercisable options for 25,974 shares. |
| (9) | Does not include shares owned by VOMF and VCAF. See notes (4) and (5) above. Mr. Kleidman is a managing director of Vision Capital Advisors LLC. |
| (10) | Includes currently exercisable options for 77,922 shares and currently exercisable warrants for 131,023 shares. |
The table on the next page shows as of June 25, 2010, the number of shares of common stock currently held by each of the groups listed below, and the number of shares that that would be held by each group assuming that all outstanding shares of our convertible preferred stock were converted and all outstanding warrants and options to purchase our common stock (whether or not currently exercisable) were exercised for cash.
| · | our directors and officers as a group, |
| · | our other common shareholders, |
| · | VOMF and VCAF, and |
| · | our other preferred shareholders |
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| Shareholder Group | Common Shares | Percentage of Common Stock | ||||||
| As of June 25, 2010 | ||||||||
| Directors and executive officers of MedPro | 6,027,796 | 47.8 | % | |||||
| Other common shareholders | 5,180,583 | 39.4 | % | |||||
| VOMF and VOMC | 1,939,769 | 14.8 | % | |||||
| TOTAL | 13,148,148 | 100.0 | % | |||||
Assuming conversion of all preferred stock, exercise of all warrants and stock options for cash, and issuance of all earnout shares | ||||||||
| Directors and executive officers of MedPro | ||||||||
| Common stock | 6,288,386 | 13.0 | % | |||||
| Stock options | 2,927,922 | 6.1 | % | |||||
| Warrants | 131,023 | 0.3 | % | |||||
| SGPF earnout shares (1) | 690,608 | 1.4 | % | |||||
| 10,037,939 | 20.8 | % | ||||||
| Non-affiliate holders of common stock and other securities | ||||||||
| Common stock | 5,180,583 | 10.7 | % | |||||
| Warrants | 577,435 | 1.2 | % | |||||
| Employee stock options | 505,058 | 1.1 | % | |||||
| 6,263,076 | 13.0 | % | ||||||
| VOMF and VCAF | ||||||||
| Common stock | 1,939,769 | 4.0 | % | |||||
| Series A Stock (2) | 6,155,288 | 12.8 | % | |||||
| Series B Stock (3) | 5,975,116 | 12.4 | % | |||||
| Series C Stock (4) | 15,715,230 | 32.6 | % | |||||
| Other warrants | 583,335 | 1.2 | % | |||||
| 30,368,738 | 63.0 | % | ||||||
| Other preferred shareholders | ||||||||
| Series A Stock (2) | 512,941 | 1.1 | % | |||||
| Warrants | 1,025,882 | 2.1 | % | |||||
| 1,538,823 | 3.2 | % | ||||||
| TOTAL | 48,208,576 | 100.0 | % | |||||
(1) Common shares issuable if revenue received on products based on acquired technology exceeds $5,000,000.
(2) Each share of Series A Stock is convertible into 1 share of common stock.
(3) Each share of Series B Stock is convertible into 4 shares of common stock.
(4) Each share of Series C Stock is convertible into 10 shares of common stock.
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ELECTION OF DIRECTORS
(Item 1 on the Proxy Card)
Our board of directors is elected annually. Directors serve a one-year term expiring at each annual meeting, or until their successors have been elected and qualified.
THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE “FOR” THE ELECTION OF EACH OF THE NOMINEES NAMED IN THIS PROXY STATEMENT.
Nominees
At the 2010 annual meeting, shareholders will elect seven directors to a one-year term. The nominees are named in the table below and include our six incumbent directors.
Unless you instruct them otherwise, the proxy holders intend to vote the shares covered by valid proxies FOR the election of the nominees named in the table. If any of the nominees will not be available to serve as a director, the proxy holders will have the discretion to vote for a substitute. In addition, the proxy holders will have the discretion to vote or withhold their vote for any additional nominees named by shareholders. The board of directors is not aware of any other circumstances in which any of the following people would not be available to serve as a director, if elected.
None of the nominees currently serves as a director of any other public or registered investment company, nor have they held any such directorship during the past five years except as indicated below.
| Name | Age | Title | ||
| W. Craig Turner | 56 | Chief Executive Officer and Chairman of the Board of Directors | ||
| Walter W. Weller | 58 | President, Chief Operating Officer, Director | ||
| Gary A. Peterson | 58 | Director | ||
| Warren Rustand | 67 | Director | ||
| Ernest L. Fletcher | 57 | Director | ||
| W. Leo Kiely III | 63 | Director | ||
| Carl Kleidman | 52 | Nominee |
W. Craig Turner is the founder of MedPro and has been Chairman of the board of directors of our predecessor since its inception. He became Chairman of our Board of Directors in December 2007. Mr. Turner is also the President and Chairman of the Board of Directors of CRM Companies, Inc., a real estate development company specializing in the development of commercial and industrial properties with more than 450 employees. At CRM Properties, Mr. Turner has been responsible for the development of over $250 million in commercial and industrial properties. Previously, Mr. Turner served as Director of Industrial Development for the Commonwealth of Kentucky under then Governors John Y. Brown and Martha Layne Collins.
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Walter W. Weller has been President of MedPro since 2003 and the Chief Operating Officer of our predecessor since its inception in 1993. Mr. Weller became our President, Chief Operating Officer, and Director of MedPro in December 2007. He has been responsible for MedPro’s product strategy, building customer relationships with key channel partners, and coordinating day to day activities for the Company. Before joining MedPro, Mr. Weller spent approximately ten years working in manufacturing, seven years in financial and operational management, and five years working with financial software design and implementation services. He participated in developing legislation that subsequently was enacted as the federal Needlestick Prevention Act.
Gary A. Peterson was appointed as a Director in December 2007. He also served as a director of our predecessor since 1998 and as its President and Chief Executive Officer from 1998 to 2003. Mr. Peterson is President and Chief Executive Officer of BATON Development, Inc., a virtual incubator for new medical products and has been the Managing Member of BATON Ventures LLC and PSF Health Care LLC, and a Venture Partner in Affinity Ventures II LLC, all venture capital funds. Mr. Peterson has spent over 35 years in the medical device and health services business and has served as a director of numerous public and private companies. He was co-founder and Chief Operating Officer and Executive Vice President of Angiomedics Incorporated, which was acquired by Pfizer, Inc. in 1986 and renamed Schneider USA. Schneider has since been sold to Boston Scientific for over $2 billion. Before starting Angiomedics, Mr. Peterson was responsible for product management and long term planning for Cardiac Pacemakers, Inc. (which became Guidant and was subsequently acquired by Boston Scientific) and held various sales and marketing management positions with Renal Systems, Inc. (now Minntech).
Warren Rustand was appointed as a Director in December 2007. Mr. Rustand is currently managing partner for SC Capital Partners LLC. He has served as a member of the Board of Directors for over 40 public, private, and not-for-profit organizations, including as Chairman of more than half of those organizations. In the medical field, Mr. Rustand has served as Chairman of Tucson Medical Center, Chairman of Health Partners of Arizona, Chairman of TLC Vision, Chairman of Medical Body Sculpting, and Chairman of Health Equity, Incorporated. Mr. Rustand also served as Appointment Secretary and Cabinet Secretary to former US President Gerald Ford.
Dr. Ernest L. Fletcher, who served as Governor of the Commonwealth of Kentucky from 2003 to 2007, was appointed a director in October 2008. Governor Fletcher was elected to the United States House of Representatives in 1998 from Kentucky’s 6th Congressional District. In Congress, he served as a member of the House Committees on Energy and Commerce and was selected to chair the Policy Subcommittee on Health. His legislative career began in 1995 as a State Representative for Kentucky’s 78th District. He has also been an Air Force fighter pilot, engineer, family doctor and lay minister. Governor Fletcher was a family practice physician in Lexington for twelve years, including two years as CEO of the Saint Joseph Medical Foundation. He is currently a business development and healthcare consultant.
W. Leo Kiely III was appointed a director in October 2008. He has been Chief Executive Officer of MillerCoors, a joint venture combining the U.S. and Puerto Rico operations of SABMiller plc and Molson Coors Brewing Company, since June 2008. Mr. Kiely became President and Chief Executive Officer of Molson Coors Brewing Company in February 2005. He previously served as a director of Coors Brewing Company since 1989. He was appointed Chief Executive Officer of Adolph Coors Company in July 2002 and served as Chief Executive Officer of Coors Brewing Company from May 2000 to March 2005. He served as President and Chief Operating Officer of Coors Brewing Company from March 1993 to May 2000. Before joining Coors Brewing Company, he held executive positions with Frito-Lay, Inc., a subsidiary of PepsiCo and Ventura Coastal Corporation, a division of Seven Up Inc.
Carl Kleidman is Managing Director, Investments of Vision Capital Advisors LLC, a hedge fund manager with over $750 million of assets under management. Before joining Vision in November 2007, Mr. Kleidman served as a Managing Director at Centrecourt Asset Management from January to November 2007, and at ComVest Investment Partners from 2002 through 2005. He has also served as Head of Investment Banking at Commonwealth Associates and Barington Capital Group, and was a partner at the law firm of Shea and Gould. Mr. Kleidman is a director of Novaray Medical, Inc., a medical imaging company.
During 2009, the MedPro board of directors met six times. Each director attended at least 75 percent of all meetings of the board of directors and of the committees on which he or she served during the year, except Mr. Kiely (71%). MedPro encourages its directors to attend the annual meeting of shareholders, and all directors except Mr. Kiely attended the 2009 annual shareholders meeting.
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Executive Officers of MedPro
The executive officers of MedPro are W. Craig Turner and Walter. W. Weller, whose experience is described above, and Marc T. Ray.
Marc T. Ray, 56, was appointed Vice President Finance and Chief Financial Officer of our predecessor in October 2007 and continued in the same capacity when our merger took effect in December 2007. Mr. Ray served as the Treasurer and as a member of the Board of Directors of MedPro from July 1994 to August 2007. He is a Certified Public Accountant with 32 years of experience. From November 2004 to October 2007, Mr. Ray served as the managing member of Ray, Foley, Hensley & Company, PLLC, a public accounting firm that he founded in Lexington, Kentucky. From February 1994 to October 2004, he was President of the Lexington-based public accounting firm Ray, Hager & Henderson, PSC. In addition, from November 1997 until November 2005, Mr. Ray served at various times as treasurer, director, executive committee member and compensation committee member of Prevent Child Abuse America, a national charitable organization headquartered in Chicago, Illinois. From 1976 through 1978 and 1982 through January 1994, Mr. Ray was employed by or was a partner with Coopers & Lybrand, a predecessor of PriceWaterhouseCoopers. In the intervening years he was employed as a financial analyst with a Fortune 500 company and was a partner in a local accounting firm.
Director Independence
The board of directors has determined that Mr. Peterson, Mr. Kiely and Dr. Fletcher, are independent under the definition of the NASDAQ Stock Exchange. Messrs Turner and Weller are officers and employees. SC Capital, for which Mr. Rustand is a Managing Director, received cash and equity compensation for financial services provided in connection with capital transactions by MedPro and receives a fee under an advisory services agreement described below. Mr. Turner currently serves as Chairman of the Board of Directors.
Board Leadership Structure and Risk Oversight
The Board of Directors currently combines the role of Chairman with the role of Chief Executive Officer. The Board of Directors believes this provides an efficient and effective leadership model, as MedPro is a smaller reporting company with relatively few employees in which its Chairman holds approximately 35% of the voting shares. Combining the Chairman and Chief Executive Officer roles fosters clear accountability, effective decision making, and alignment on corporate strategy.
No single leadership model is correct for all companies at all times. The Board of Directors recognizes that depending on the circumstances another leadership model, such as a separate independent chairman of the board, might be appropriate. Accordingly, the Board of Directors will continue to review and assess its leadership structure.
Committees of the Board of Directors
The standing committees of MedPro's board of directors are its audit committee, executive compensation committee and nominating committee. These standing committees were established in 2008. The board of directors appoints the members of each committee for a term beginning after the first regular meeting of the board following the annual shareholders meeting and until their respective successors are elected and qualified. The charters of each of the standing committees of our board of directors are available on our corporate website at www.medprosafety.com.
Audit Committee
The audit committee selects the auditing firm to be retained each year as independent auditors of MedPro's financial statements and to perform services related to the audit. It pre-approves any audit and non-audit services to be performed by the independent auditors. It reviews the scope and results of the audit with the independent auditors. It also reviews MedPro's financial statements and results of operations, internal accounting and control procedures, financial reporting policies and practices, internal audit reports, and makes reports and recommendations to the board as it deems appropriate. The audit committee reviews and approves related party transactions and other transactions as required by applicable rules and regulations.
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The current members of the audit committee are Messrs. Peterson, Rustand, Fletcher and Kiely, which Mr. Rustand chairs. As described above, Dr. Fletcher, Mr. Kiely and Mr. Peterson are independent directors. Messrs. Rustand and Kiely each qualifies as an audit committee financial expert. The audit committee met four times during 2009.
Executive Compensation Committee
The executive compensation committee determines the cash and other incentive compensation, if any, to be paid to MedPro's Chief Executive Officer, evaluates the performance of the Chief Executive Officer, and administers MedPro's 2008 Stock and Incentive Compensation Plan. The Chief Executive Officer determines the compensation of the other executives and employees under guidelines for incentive compensation approved by the executive compensation committee. The current members of the executive compensation committee are Messrs. Peterson, Rustand, Fletcher and Kiely, which Mr. Peterson chairs. The executive compensation committee met two times during 2009.
Nominating Committee
The nominating committee exercises general oversight with respect to the governance of the board of directors. It reviews and recommends candidates for director, evaluates and recommends governance practices, leads the board performance review, makes recommendations concerning the size and composition of the board, reviews and recommends policies applicable to directors, including compensation and retirement, assesses the independence of directors, recommends membership of board committees, reviews shareholder proposals and makes recommendations of changes to MedPro's articles of incorporation and bylaws. The current members of the executive compensation committee are Messrs. Peterson, Rustand, Fletcher and Kiely, which Dr. Fletcher chairs. The nominating committee met two times during 2009.
Nomination Policy
In evaluating candidates for director, the nominating committee considers experience, mix of skills and other qualities desired to achieve appropriate board composition, taking into account the experience, skills and qualities of current board members and needs of the board and MedPro as identified by the committee from time to time. The committee has not adopted a formal diversity policy or established specific minimum criteria or qualifications because from time to time the needs of the board and our company may change. However, the committee will generally look for people who have demonstrated high ethical standards, integrity and sound business judgment.
Consideration of new board nominee candidates typically involves a series of internal discussions, review of information concerning candidates and interviews with selected candidates. In general, candidates for nomination to the board are suggested by board members or by officers of MedPro. MedPro did not employ a search firm or pay fees to other third parties in connection with seeking or evaluating board nominee candidates. The committee will consider candidate proposals by shareholders that comply with the requirements of MedPro's bylaws and will evaluate candidates proposed by shareholders using the same criteria as for other candidates. A shareholder seeking to recommend a prospective nominee for the committee's consideration should submit the candidate's name and qualifications to the Company's Secretary by fax to (859) 225-5347 or by mail to Walter W. Weller, Secretary, MedPro, Inc., 817 Winchester Road, Suite 200, Lexington, Kentucky 40505.
Nominations by shareholders may also be made in the manner provided by our bylaws. Our bylaws provide that a shareholder entitled to vote for the election of directors may make nominations of person for election to our board of directors at a meeting of shareholders by complying with required notice procedures. Nominations must be made by written notice and the notice must be received at our principal executive office not less than 60 days nor more than 90 days before the date of the annual meeting during the preceding calendar year; provided however, that if less than 31 days’ notice of the meeting is given to the shareholders, such written notice shall be delivered or mailed, as prescribed, to the Secretary of the Corporation not later than the close of the 10th day following the day on which notice of the meeting was mailed to shareholders or public disclosure of the date of the annual meeting was made, whichever occurs first.
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As to each person the shareholder proposes to nominate for election or re-election as a director, the notice must specify:
· | the name, age, business address, and if known, residence address of the person |
· | the principal occupation or employment of the person |
· | the number of shares of our stock that are beneficially owned by the person |
· | any other information relating to the person that is required to be disclosed in solicitations for proxies for election of directors under Regulation 14A of the Securities Exchange Act; and |
As to the shareholder giving the notice, the notice must specify:
· | the name and record address of the shareholder and any holder of record of the shareholder’s shares; |
· | the number of shares of our capital stock that are beneficially owned by the shareholder making the nomination and by any holder of record of the shareholder’s shares as of the date of the notice, and a representation that the nominating shareholder shall notify the Corporation in writing of the number of such shares owned of record and beneficially as of the record date for the meeting promptly following the record date; |
· | a description of any agreement, arrangement or understanding with respect to the nomination between the nominating shareholder and any of its affiliates or associates, and any other persons; |
· | a description of any agreement, arrangement or understanding (including any derivative or short positions, profit interests, options, hedging transactions, and borrowed or loaned shares) by, or on behalf of, the nominating shareholder, the effect or intent of which is to mitigate loss to, manage risk or benefit of share price changes for, or increase or decrease the voting power of such shareholder with respect to our shares; |
· | a representation that the nominating shareholder intends to appear in person or by proxy at the meeting to propose the nomination; and |
· | a representation whether the nominating shareholder intends to deliver a proxy statement or otherwise to solicit proxies from shareholders in support of the nomination. |
We may require that the proposed nominee furnish us with other information as we may reasonably request to assist us in determining the eligibility of the proposed nominee to serve as a director. At any meeting of shareholders, the presiding officer may disregard the purported nomination of any person not made in compliance with the bylaw procedures.
Communications with the Board of Directors
Shareholders and other parties interested in communicating directly with the board of directors or individual directors may do so by writing in care of MedPro's Secretary, Walter W. Weller, at 817 Winchester Road, Suite 200, Lexington, Kentucky 40505, or by fax to (859) 225-5347. The nominating committee is considering procedures for handling correspondence received by MedPro and addressed to the board of directors, or an individual director. The Secretary reviews any correspondence received in this manner to filter advertisements, solicitations, spam and other such items.
Code of Ethics
We have adopted a code of ethics applicable to directors, officers and employees, which is included with our Code of Conduct and is posted on our website at www.medprosafety.com. If we amend or waive any of the provisions of the Code of Conduct applicable to our directors, executive officers or senior financial officers, we intend to disclose the amendment or waiver on our website. We will provide to any person without charge, upon request, a copy of the Code of Conduct. You can request a copy by contacting MedPro's Secretary, Walter W. Weller, at 817 Winchester Road, Suite 200, Lexington, Kentucky 40505, or by fax to (859) 225-5347.
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Conflicts of Interest
Certain conflicts of interest may exist from time to time between MedPro and certain officers and directors due to the fact that some of them may have other business interests to which they devote their attention. Some of our officers and directors may continue to do so notwithstanding the fact that management time should be devoted to our business. The audit committee has the responsibility under its charter to review and approve all related party transactions consistent with the rules applied to companies listed on The NASDAQ Stock Market. MedPro has not established other formal policies or procedures for the resolution of current or potential conflicts of interest between us, our officers and directors or affiliated entities.
Compensation Committee Interlocks and Insider Participation
No interlocking relationship exists between our Board of Directors and the board of directors or compensation committee of any other company, nor has any interlocking relationship existed in the past.
Certain Relationships and Related Party Transactions
The following section describes transactions between MedPro and its directors, executive officers and their affiliates since January 1, 2008.
CRM Financing
For several years prior to 2008, CRM Companies, Inc., a company controlled by our CEO, Chairman and largest shareholder, W. Craig Turner, provided substantial financial support to MedPro that allowed our company to continue operating. In September 2006, MedPro issued a $2,000,000 promissory note to CRM as part of a corporate debt restructuring in which CRM agreed to forgive amounts otherwise owed or accruable to it under various agreements with MedPro. CRM’s financial support to MedPro had included making short-term bridge loans, providing services, paying various expenses directly, guaranteeing loans, and subsidizing office lease expense. At the time, our obligations to CRM totaled more than $5 million. CRM and Mr. Turner waived these obligations, late fees due on indebtedness and any rights to future grants of warrants that had been contemplated as consideration for the loans and the services provided to MedPro in exchange for a grant of 536,306 shares of common stock to Mr. Turner and the issuance of the promissory note. The shares were valued at $1,822,805, or approximately $3.40 per share, the price per share for which we had negotiated to issue shares to repay similar obligations to non-affiliate shareholders during 2006. The CRM note bore interest at an annual rate of 6% and provided for additional interest of 5% every 60 days if all principal and accrued interest was not repaid by December 31, 2007. As agreed under the terms of the stock purchase agreement with our Series A Preferred Stockholders, we used a portion of the net proceeds from the sale of the securities to pay down all of the accrued interest and $1,250,000 of principal of this note. Interest was then paid monthly in 2008 until the principal was repaid in full in August 2008.
As part of the debt restructuring, Mr. Turner personally guaranteed the term loan and revolving line of credit under our credit agreement during 2007 and 2008. We paid Mr. Turner a $250,000 fee for the personal guarantee for each year.
Technology Development and Option Agreement
On August 24, 2007, we entered into a Technology Development and Option Agreement (the “Technology Agreement”) with SGPF, LLC. W. Craig Turner, our Chairman and CEO, owns 100% of the equity units of SGPF. SGPF was established to acquire technology underlying a family of prefilled safety syringe products (the “Blunt Technology”) that we believed had potential for successful commercialization, at a time when MedPro did not have the financial resources to acquire the technology and risked losing the opportunity to other interested parties.
SGPF acquired the Blunt Technology from Visual Connections and its founder in 2007. SGPF paid an initial transfer payment of $250,000 and agreed to pay Visual Connections transfer payments totaling $2,750,000 in installments over three years beginning in 2007. SGPF also agreed to pay a royalty of 5% of on the first $250,000 of adjusted gross sales of products using the Blunt Technology in any calendar year, and 4% of the adjusted gross sales of such products for the remainder of the year.
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The Technology Agreement requires SGPF to acquire the Blunt Technology. MedPro agreed to direct the development of the Blunt Technology with the objective of fully commercializing it as quickly as possible, and to pay up to $375,000 towards the cost of development. MedPro also acquired the option to purchase the Blunt Technology from SGPF. The Technology Agreement originally provided that MedPro would pay the following amounts upon exercise of the option:
· | $2,500,000 payable in cash to SGPF; |
· | assumption of the $2,750,000 in patent transfer payments payable to Visual Connections, including reimbursement of any installments previously paid by SGPF; and |
· | $2,500,000 payable in common stock to SGPF, based on a value of $1.81 per common share, which was the value agreed upon in our agreement with the Series A Stockholders. |
MedPro also agreed to assume the obligation to pay the royalties to Visual Connections on sales of any products based on the Blunt Technology.
On September 8, 2008, we agreed to amend the Technology Agreement, which was a condition to our receiving a commitment from the holders of our Series J warrants to exercise those warrants in full for cash by November 1, 2008. The amendment:
· | increased the portion of the exercise price to be paid in cash from $2,500,000 to $3,345,000, which amount included all amounts SGPF had paid to date under its agreement with the original holders of the technology; and |
· | reduced the portion of the exercise price payable in shares of newly issued shares of our common stock from $2,500,000 to $1,250,000, based on a value of $1.81 per common share. |
The amendment took effect on September 30, 2008, at which time (a) the holders of our Series J Warrants had exercised them for at least $6.5 million in cash, and (b) we exercised our option to purchase the Blunt Technology. The purchase closed in October 2008, at which time MedPro paid the cash portion of the purchase price, and the parties further amended the Technology Agreement to provide that the stock portion of the purchase price would be issued to SGPF only upon the occurrence of one of the following events:
· | Within 30 days of MedPro’s realization, on a cumulative basis, of $5,000,000 of gross sales revenue from the Blunt Technology, or |
· | A ‘change of control’ of MedPro, defined as any event or set of circumstances, including but not limited to the termination of his employment, whereby W. Craig Turner ceases to possess, directly or indirectly, the power to direct or cause the direction of the management and policies of MedPro; or |
· | The sale or licensing of any part of the Blunt Technology intellectual property to another entity. |
As a result of its exercise of the option, MedPro assumed the obligation to pay the six quarterly patent transfer payments of $250,000 then remaining, or a total of $1,500,000. During 2009 $1,250,000 of these payments were made. The final payment of $250,000 was made in 2010.
Lease
We lease our office and storage facility in Lexington, Kentucky, under a non-cancelable operating lease. The lease runs through 2012 at a monthly rent of $6,975, with an option for two five-year extension options. The lessor is a partnership in which MedPro’s Chairman and CEO holds an interest.
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Advisory Agreements with SC Capital Partners
SC Capital Partners, LLC served as a financial advisor in connection with the December 2007 sale of the Series A Preferred stock and warrants to Vision Opportunity Master Fund, Ltd. (“VOMF”) and other investors. For those services, SC Capital received a total of $1,040,000 in cash, 593,931 newly issued shares of common stock and warrants to purchase 533,458 shares of common stock. The warrants, which SC Capital assigned, are exercisable at an exercise price of $1.81 and have substantially the same terms as our Series A warrants issued in the December 2007 sale. Upon completion of our reverse merger in connection with the December 2007 sale, Warren Rustand, Managing Partner of SC Capital, became a MedPro director.
Since March 2008, we have had a financial advisory agreement with SC Capital. SC Capital has agreed to provide us with advisory services, finder services, merger and acquisition services and strategic alliances services. We entered into our current with SC Capital in January 2010. The agreement has a two-year term and then continues on a month-to-month basis until it is terminated by either party in writing with 30 days notice.
We pay SC Capital a consulting fee of $15,000 per month until the agreement is terminated. We agreed to pay additional compensation to SC Capital in connection with any definitive agreements we enter into with parties specifically identified by SC Capital. For an equity financing transaction, we must pay SC Capital a consulting fee equal to 8% of the principal cash amount of all securities and institutional and secondary financings introduced by SC Capital and provide SC Capital with warrants to purchase a number of shares or units equal to 8% of the number of shares or units sold under the equity financing. In a debt financing transaction, we must pay SC Capital a consulting fee equal to 3% of any gross proceeds received by MedPro in connection with a debt financing. In a committed debt facility, the fee owed to SC Capital is to be calculated on the gross available amount committed to us. In connection with any merger and acquisition transaction occurring during the term of the agreement, SC Capital would be entitled to 3.5% of the total transaction consideration for the first $25 million and 2.0% for any amount over $20 million, with a minimum transaction fee of $200,000. For strategic alliances or other business realignments resulting from SC Capital’s services, we must pay a consulting fee equal to 6% of the value of the transaction. SC Capital is entitled to such compensation if we enter into a definitive agreement within 24 months after SC Capital’s identification of the other party to the agreement.
During 2009 we paid SC Capital a financing fee of $240,000, equal to 8% of the $3,000,000 cash proceeds we received in connection with the March 24, 2009 exchange of warrants for Series “C” Preferred Stock with VMOF and its affiliate Vision Capital Advantage Fund LLC.
Other Transactions in Which Related Parties Have an Interest
In 2009, we paid Mr. Turner $87,500 and Mr. Weller $45,833 for management services, which amounts had been accrued and recorded in our 2007 financial statements. Mr. Weller also received payments totaling $66,576 in 2009 and $50,417 in 2008 for unpaid compensation owed for years before 2007.
C. Garyen Denning, MedPro’s Vice President of Sales and Marketing, is the son-in-law of W. Craig Turner, our Chairman. Mr. Denning was paid an aggregate salary, bonus and taxable perquisites of approximately $147,972 during 2009.
Bethany Denning, MedPro’s Director of Human Resources, is the daughter of W. Craig Turner, our Chairman. Ms. Denning was paid an aggregate salary, bonus and taxable perquisites of approximately $100,153 during 2009.
2010 VOMF Bridge Financing
On February 8, 2010, MedPro borrowed $500,000 from VOMF, the principal holder of our three series of outstanding preferred stock. The loan provides MedPro with additional financial flexibility. The outstanding principal balance bears interest at an annual rate of 6%, and all principal and interest was originally due and payable on March 31, 2010.
Under the terms of the note purchase agreement, we agreed to add a representative of VOMF to our board of directors upon VOMF’s request. Other covenants of the note purchase agreement provide that without the written consent of VOMF, we will not guarantee or incur additional indebtedness in excess of $100,000, other than trade accounts payable incurred in the ordinary course of business, refinancing of current indebtedness, and financing secured by purchase money liens, liens on equipment and other permitted liens. We also agreed not to sell any of our properties, assets and rights including, without limitation, its software and intellectual property, to any person except for sales to customers in the ordinary course of business; or with the prior written consent of VOMF.
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As of June 30, 2010, we had increased the outstanding principal balance of the bridge loan to $1,300,000 and extended the date on which all principal and interest is due and payable to September 30, 2010. In consideration, we issued to VOMF warrants to purchase a total of 325,000 shares of our common stock at $4.00 per share. Each warrant has a five-year term from the date of issuance. Each warrant also provides that the warrant price will adjust if specified corporate transactions occur, including a provision that if we issue any additional shares of common stock at a price per share less than $4.00 (or the adjusted warrant price then in effect) or without consideration, then the warrant price will adjust to the price per share paid for the additional shares of common stock upon each such issuance.
On May 3, 2010, we entered into a credit agreement with VOMF to provide us with additional financial flexibility to fund operations and purchase shares from time to time under our stock repurchase program. Under the terms of the credit agreement, we may draw up to $300,000 per month, up to a maximum aggregate principal amount of $1,000,000. The outstanding principal balance bears interest at an annual rate of 7%, and all principal and interest is due and payable upon the earlier of (i) January 1, 2011 and (ii) the Company raising equity or debt of $20 million or more. In addition, we agreed to issue warrants to purchase 166,666 shares of common stock upon the execution of the credit agreement and warrants to purchase 16,667 shares of common stock for each $100,000 drawn on the credit agreement. The exercise price of the warrants is $3.00 per share. As of June 30, 2010, we had drawn a total of $1,000,000 on the credit facility and issued warrants to purchase a total of 333,337 shares of common stock to VOMF.
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Executive Compensation
The Summary Compensation Table below shows the compensation earned by our named executive officers for the years indicated.
Summary Compensation Table
Name and principal position | Year | Salary ($) | Bonus ($) | Stock Awards ($) | Non Equity Incentive Plan Compen- sation ($) | Change in Pension Value and NonQuali- fied Deferred Compen- sation Earnings ($) | All Other Compen- sation ($) (4) | Total ($) | ||||||||||||||||||||||
| W. Craig Turner, | 2009 | $ | 292,745 | $ | 78,415 | $ | 31,507 | (1) | - | - | $ | 41,590 | (5) | $ | 444,257 | |||||||||||||||
| Chairman and | 2008 | 251,206 | - | 5,103,000 | (1) | - | - | 285,413 | (5) | 5,639,619 | ||||||||||||||||||||
| Chief Executive Officer | 2007 | 127,209 | - | 24,630 | (2) | - | - | 337,500 | (5) | 489,339 | ||||||||||||||||||||
| Walter W. Weller, | 2009 | $ | 264,408 | $ | 62,000 | $ | 49,407 | (1) | - | - | $ | 41,160 | (5) | $ | 416,975 | |||||||||||||||
| President and | 2008 | 204,727 | - | 5,103,000 | (1) | - | - | 34,754 | (5) | 5,342,481 | ||||||||||||||||||||
| Chief Operating Officer | 2007 | 158,462 | - | 24,630 | (2) | - | - | 45,833 | (5) | 228,925 | ||||||||||||||||||||
| Marc T. Ray, | 2009 | $ | 216,715 | $ | 42,000 | $ | 49,407 | (1) | - | - | $ | 38,339 | $ | 346,461 | ||||||||||||||||
| Chief Financial | 2008 | 179,634 | - | 1,701,000 | (1) | - | - | 28,188 | 1,908,822 | |||||||||||||||||||||
| Officer(3) | 2007 | 40,385 | - | 24,630 | (2) | - | - | - | 65,015 | |||||||||||||||||||||
| (1) | Represents the aggregate grant date fair value recorded under ASC 718 with respect to stock options awarded to the named executive on August 18, 2008 and May 27, 2009. In 2008 Messrs. Turner and Weller were each awarded options 1,050,000 shares, and Mr. Ray received options to purchase 350,000 shares. In 2009, each of them was awarded options for 25,974 shares. The terms of these awards are described under “Stock Option Awards,” below. |
| (2) | Each of the named officers received stock valued at $24,630 as compensation for service as a director during 2007 before the merger with Dentalserv.com. |
| (3) | Mr. Ray joined MedPro as Chief Financial Officer in October 2007, after having previously served as a director. |
| (4) | The following table shows the various components of All Other Compensation paid in 2009. |
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| Name | Fee for Personal Guarantee | Management Fee | Profit sharing Amount | 401(k) Match | Group Term Life | Health Savings Account Contribution | Totals | |||||||||||||||||||||
| Mr. Turner, | ||||||||||||||||||||||||||||
| 2009 | — | — | $ | 22,700 | $ | 13,600 | $ | 1,290 | $ | 4,000 | $ | 41,590 | ||||||||||||||||
| 2008 | $ | 250,000 | — | 28,954 | 1,546 | 913 | 4,000 | 285,413 | ||||||||||||||||||||
| 2007 | 250,000 | $ | 87,500 | — | — | — | — | 337,500 | ||||||||||||||||||||
| Mr. Weller | ||||||||||||||||||||||||||||
| 2009 | — | — | $ | 22,700 | $ | 15,170 | $ | 1,290 | $ | 2,000 | $ | 41,160 | ||||||||||||||||
| 2008 | — | — | 28,954 | 2,762 | 1,038 | 2,000 | 34,754 | |||||||||||||||||||||
| 2007 | — | $ | 45,833 | — | — | — | — | 45,833 | ||||||||||||||||||||
| Mr. Ray | ||||||||||||||||||||||||||||
| 2009 | — | — | $ | 22,700 | $ | 10,349 | $ | 1,290 | $ | 4,000 | $ | 38,339 | ||||||||||||||||
| 2008 | — | — | 21,781 | 1,494 | 913 | 4,000 | 28,188 | |||||||||||||||||||||
| 2007 | — | — | — | — | — | — | — | |||||||||||||||||||||
| (5) | Mr. Turner received a fee in 2007 and 2008 for his personal guarantee of our bank indebtedness. In 2009, Mr. Turner and Mr. Weller each was paid for management services accrued in 2007. The amounts shown were included in the 2007 financial statements. Mr. Weller also received payments totaling $66,576 (2009) and $50,417 (2008) for unpaid compensation for years before 2007. These amounts were not listed above since they were recorded in the financial statements for 2006 and prior years. |
Stock Option Awards
On August 18, 2008, our board of directors adopted the MedPro Safety Products, Inc. 2008 Stock and Incentive Compensation Plan (the “2008 Plan”) and awarded options to purchase a total of 3,000,000 shares to directors, officers and employees at an exercise price of $1.81 per share. The exercise price is equal to the per share valuation of our common stock agreed upon with the holders of our Series A Stock in connection with those holders’ purchase of preferred stock and warrants to purchase common stock for $13 million on December 28, 2007. The options may be exercised only during the 30-day period ending on January 31, 2013. If before that date, either the recipient terminates service with us or a change of control of our company (as defined in the 2008 Plan) occurs, then the recipient must exercise the options 30 days after the event.
On May 27, 2009, we awarded incentive stock options to our employees. Our three executive officers each received options to purchase 29,574 shares of common stock. The options awarded to Messrs. Weller and Ray have an exercise price of $3.85 per share, which was trading price of our common stock on the grant date, and a ten-year term. The options awarded to Mr. Turner have an exercise price of $4.24 per share, or 110% trading price of our common stock on the grant date, and a five-year term. The options were exercisable upon grant.
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Outstanding Equity Awards at Fiscal Year-End
The following table shows the stock options currently held by the named executives. We have not awarded restricted stock to our executives.
| Option Awards | ||||||||||||||||||
| (a) | (b) | (c) | (d) | (e) | (f) | |||||||||||||
Name and Grant Date | Number of Securities Underlying Unexercised Options (#) Exercisable | Number of Securities Underlying Unexercised Options (#) Unexercisable | Equity Incentive Plan Awards: Number of Shares, Underlying Unexercised Unearned Options(#) | Option Exercise Price ($) | Option Expiration Date | |||||||||||||
| Craig Turner | ||||||||||||||||||
| 8/19/08 | - | 1,050,000 | n/a | $ | 1.81 | (1) | 1/31/13 | (2) | ||||||||||
| 5/27/09 | 25,974 | - | n/a | 4.24 | 5/27/14 | |||||||||||||
| Walter W. Weller | ||||||||||||||||||
| 8/19/08 | - | 1,050,000 | n/a | 1.81 | (1) | 1/31/13 | (2) | |||||||||||
| 5/27/09 | 25,974 | - | n/a | 3.85 | 5/27/19 | |||||||||||||
| Marc T. Ray | ||||||||||||||||||
| 8/19/08 | - | 350,000 | n/a | 1.81 | (1) | 1/31/13 | (2) | |||||||||||
| 5/27/09 | 25,974 | - | n/a | 3.85 | 5/24/19 | |||||||||||||
| (1) | The exercise price is equal to the per share valuation of our common stock agreed upon with the holders of our Series A Stock in connection with those holders’ purchase of preferred stock and warrants for $13 million on December 28, 2007. |
| (2) | The options may only be exercised during a 30-day period ending on January 31, 2013. If before that date either the recipient terminates service with us or a change of control of our company occurs, then the recipient must exercise the options within 30 days after the event. |
Option Exercises and Stock Vested
No options were exercised and no stock awards vested during 2009.
Employment Agreements
In 2009, we entered into employment agreements with our three executive officers W. Craig Turner, Walter W. Weller and Marc T. Ray. Each of the employment agreements extends for an initial three-year term, subject to automatic one-year extensions thereafter, unless we or the executive provide prior written notice of intent not to renew. The initial terms of the employment agreements expire on the following dates:
| W. Craig Turner | June 30, 2012 | |
| Walter W. Weller | September 30, 2012 | |
| Marc T. Ray | December 31, 2011 |
Each of the employment agreements provides that the named executive officer will be paid a base salary and is eligible for a bonus of up to a specific percentage of base salary. The annual base salaries and maximum bonus percentages are as follows:
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| Name | Annual Salary | Maximum Bonus (% of annual salary) | ||||||
| W. Craig Turner | $ | 340,000 | 100 | % | ||||
| Walter W. Weller | 292,500 | 100 | % | |||||
| Marc T. Ray | 215,500 | 70 | % | |||||
The board of directors has sole discretion to increase the base salary and determine the amount of and criteria for any bonus for Messrs. Turner and Weller. Either the board of directors or Mr. Turner can change the base salary and determine the amount of and criteria for any bonus for Mr. Ray, subject to applicable corporate governance requirements of any securities exchange on which our common stock may be listed. Each of the executives is entitled to participate in our stock option and incentive compensation arrangements for management and in our employee benefit plans, policies and practices on the same terms and conditions as other employees, including vacation and holiday time. The agreements for Messrs. Turner and Weller provide for them to have the use of a personal assistant.
Each agreement contains confidentiality, non-solicitation and non-competition covenants. The executive agrees not to encourage employees to leave the Company, encourage customers to terminate their relationships with the Company, and compete with the Company during his employment and during a restricted period. For Messrs. Turner and Weller, the restricted period extends for six months after terminating employment. For Mr. Ray, the restricted period ends on the later of (i) the expiration of the term of his employment agreement or (ii) two years after terminating employment. Each executive also agrees to maintain the confidentiality of the Company’s information during and after employment with the Company.
The employment agreements provide that if the executive voluntarily terminates his employment, or if we terminate the executive for cause (as defined in the employment agreement), then we have no further obligations to the executive after the date of termination. Should we terminate the executive other than for cause, we must continue to pay the executive’s monthly base salary (but no other amounts related to any employee benefit plans and no further accrual of vacation, sick or holiday time) until the end of the term of the agreement, subject to and in exchange for any written releases we deem appropriate.
Our agreements with Messrs. Turner and Weller provide that upon termination of employment following a “change of control,” the executive will receive a single sum payment in an amount equal to his monthly base salary for 36 months (less any applicable social security, federal, state or local tax withholdings), based on the monthly base salary in the month in which such termination occurs.
The employment agreements for Messrs. Turner and Weller define a "change of control" as the occurrence of one of the following events:
● | any person or group acquires ownership of our stock that, together with stock held by that person or group, constitutes more than 50% of the total fair market value or total voting power of our stock. |
● | any person group acquires, during a 12-month period ending on the date of the most recent acquisition by that person or group, ownership of stock possessing 30% or more of the total voting power of the stock of our Company, |
● | a majority of the members of our board of directors are replaced during any 12-month period by directors whose appointment or election is not endorsed by a majority of the members of our board of directors before the date of the appointment or election. |
● | any person or group, during a 12-month period ending on the date of the most recent acquisition by that person or group, assets from our Company or a parent entity that have a total gross fair market value equal to or more than 40% of the total gross fair market value of all of our assets immediately before the acquisition or acquisitions. |
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There is no change of control in the event of a transfer to an entity that is controlled by the shareholders of our company immediately after the transfer. In addition, the transfer of our assets to one of the following recipients will not constitute a "change of control":
● | a shareholder of our company (immediately before the asset transfer) in exchange for or with respect to its stock; |
● | an entity, 50% or more of the total value or voting power of which is owned, directly or indirectly, by us; |
● | a person or group that owns, directly or indirectly, 50% or more of the total value or voting power of all of our outstanding stock; or |
● | a person, at least 50% of the total value or voting power of which is owned, directly or indirectly, by a person described in the preceding subparagraph. |
We have agreed to pay Messrs. Turner and Weller the amount of any state, local or federal tax incurred as a result of payments made to him that would not have been imposed but for the occurrence of a change of control.
Mr. Ray’s employment agreement provides that upon a change of control any amounts he would be due in connection with any unexpired term may be accelerated, without discount, at his discretion. His employment agreement defines a “change of control” as (1) a change in ownership of 50% or more within a 12 month period as a result of a single transaction or a series of transactions with one or more related buyers or a consortium of buyers, or (2) any sale, merger, consolidation or leveraged buyout resulting in our company no longer being public as a standalone company. We have agreed to indemnify Mr. Ray against any excise tax (in connection with parachute payments) or additional taxes, other than ordinary income taxes, due to the acceleration of payments as a result of a change of control.
Director Compensation
None of MedPro’s directors other than executive officers received cash compensation for service as a director during 2009. Messrs. Peterson and Rustand were each awarded options to purchase 100,000 shares on August 18, 2008, on the terms described under “Stock Option Awards,” above. Amounts paid to Messrs. Turner and Weller are included in the Summary Compensation Table. On August 24, 2009, Messrs. Fletcher and Kiely were each awarded 50,000 share options each at the same exercise price and on the same terms as the options awarded to Messrs. Peterson and Rustand on August 18, 2008.
The following chart shows compensation paid or awarded to our non-employee directors for the year ended December 31, 2009.
| Name | Fees earned or paid in cash ($) | Stock awards ($) | Option awards ($) | All other compensation ($) | Total ($) | |||||||||||||||
| Gary A. Peterson | — | — | — | — | — | |||||||||||||||
| Warren Rustand | — | — | — | — | — | |||||||||||||||
| Ernest L. Fletcher (1) | — | — | $ | 112,186 | — | $ | 112,186 | |||||||||||||
| Leo Kiely III (1) | — | — | $ | 112,186 | — | $ | 112,186 | |||||||||||||
| (1) | Messrs. Fletcher and Kiely joined the board of directors on October 21, 2008. On August 24, 2009, they were granted options at the same exercise price as the options granted to our other directors in 2008. |
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Report of the Audit Committee
The ultimate responsibility for good corporate governance rests with the board of directors, whose primary roles are oversight, counseling and directing to MedPro's management in the best long-term interests of MedPro and its shareholders. The audit committee serves to oversee MedPro's accounting and financial reporting process and audits of MedPro's financial statements on behalf of the board. The committee assists the board in its general oversight of MedPro's financial statements, accounting and financial reporting principles, internal control over financial reporting, and procedures designed to reasonably assure compliance with accounting standards, applicable laws and regulations. Management has the primary responsibility for preparing the financial statements and complying with the reporting process, including the systems of internal control over financial reporting. The independent auditing firm Rodefer Moss & Co., PLLC is responsible for performing an independent audit of the consolidated financial statements in accordance with U.S. generally accepted auditing standards.
In fulfilling its oversight responsibilities, the audit committee reviewed with management and with Rodefer Moss & Co., PLLC the audited consolidated financial statements in its Annual Report on Form 10-K for the year ended December 31, 2009. In the course of their review, the audit committee discussed with management the quality and the acceptability of significant financial reporting issues, the accounting principles, the reasonableness of significant judgments, and the clarity of disclosures in the financial statements. The audit committee reviewed with Rodefer Moss & Co., PLLC their judgments as to the quality, and not just the acceptability, of MedPro's accounting principles and such other matters as are required to be discussed with the audit committee under U. S. generally accepted auditing standards. Rodefer Moss & Co., PLLC also provided to the audit committee the written disclosures of all independence-related relationships as required by professional standards and other regulatory requirements and the communications required under Statement on Auditing Standards No. 61 (Communications with Audit Committee).
The audit committee discussed with the independent auditors the overall scope and plans for their audit and pre-approved the audit services and permitted non-audit related services to be performed by them. The audit committee adopted a fee schedule for the audit, other audit related services and other anticipated services. In addition the audit committee considered any proposed services that had not been approved as part of the annual process.
The audit committee meets periodically with the independent auditors, with and without management present, to discuss the results of their examination, their evaluations of MedPro's internal control over financial reporting, and the overall quality of MedPro's financial reporting. The audit committee also meets periodically with MedPro's chief financial officer about significant risks and exposures and assesses actions taken to minimize such risks. The audit committee also reviewed and discussed MedPro's progress on compliance with Section 404 of the Sarbanes-Oxley Act.
In reliance on the reviews and discussions referred to above, the audit committee recommended to the board (and the board directed) that the audited consolidated financial statements be included in the Annual Report on Form 10-K for the year ended December 31, 2009 for filing with the Securities and Exchange Commission. The audit committee has selected Rodefer Moss & Co., PLLC as MedPro's independent auditors for the year ending December 31, 2010.
| AUDIT COMMITTEE |
| Warren Rustand, Chair |
| Dr. Ernest L. Fletcher |
| Leo Kiely III |
| Gary A. Peterson |
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Principal Accountant Fees and Services.
The following table presents fees for professional services rendered by Rodefer Moss & Co, PLLC for the audit of the company’s annual financial statements for 2009 and 2008 and fees billed for other services rendered by Rodefer Moss & Co, PLLC.
| 2009 | 2008 | |||||||
| Audit fees | $ | 88,000 | $ | 93,368 | ||||
| Audit-related fees | 32,211 | 43,717 | ||||||
| Audit and audit-related fees | 120,211 | 137,085 | ||||||
| Tax fees | — | — | ||||||
| All other fees | — | — | ||||||
| Total fees | $ | 120,211 | $ | 137,085 | ||||
Audit fees include fees for the audit of the annual financial statements and reviews of the condensed financial statements included in our quarterly reports. Audit-related fees relate principally to audit-related and review services associated with registration statements filed with the Securities and Exchange Commission.
INDEPENDENT AUDITORS
The audit committee has selected the firm of Rodefer Moss & Co., PLLC as the independent auditors for MedPro to audit its financial statements for the fiscal year ending December 31, 2010. Rodefer Moss & Co., PLLC has served as the independent auditors for MedPro for all fiscal years beginning with the fiscal year ended December 31, 2006 and is, therefore, familiar with the affairs and financial procedures of MedPro. A representative of Rodefer Moss & Co., PLLC is expected to be present at the annual meeting, will have the opportunity to make a statement if he or she desires to do so, and will be available to respond to appropriate questions.
OTHER MATTERS
Shareholders' Proposals for the 2011 Annual Meeting
Under Rule 14a-8 promulgated under the Exchange Act, MedPro shareholders may present proposals to be included in the MedPro proxy statement for consideration at the next annual meeting of its shareholders by submitting their proposals to MedPro in a timely manner. Any such proposal must comply with Rule 14a-8.
To be included in the proxy statement for MedPro's 2011 annual meeting, a shareholder must submit a matter to be raised at the 2011 annual meeting no later than March 10, 2011, and must include a brief description of the business, the reasons for conducting such business, any material interest the shareholder has in such business, the name and address of the shareholder as they appear on MedPro's books and the class and number of MedPro common shares the shareholder beneficially owns. SEC Rule 14a-8 sets forth standards for what shareholder proposals MedPro is required to include in a proxy statement for an annual meeting. A matter a shareholder proposes to raise at the 2010 annual meeting will be considered untimely unless MedPro receives notice of the matter the shareholder intends to raise by June 3, 2011, or 60 days before the date one year after MedPro mailed proxy materials for its 2010 annual meeting.
Compliance with Section 16(a) of the Exchange Act
Section 16(a) of the Securities Exchange Act of 1934 requires MedPro's directors and executive officers and people who own more than 10 percent of MedPro's common shares to file initial stock ownership reports and reports of changes in ownership with the Securities and Exchange Commission. Based on a review of these reports, there were no late filings in 2009 other than by Mr. Turner and Mr. Peterson, each of whom filed a report after February 14, 2010 to report gift transactions during 2009.
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Miscellaneous
The board of directors does not know of any other business to be presented for consideration at the meeting. If other matters properly come before the meeting, the persons named in the accompanying proxy form intend to vote on such matters based on their best judgment.
MedPro will bear the cost of the meeting and the cost of soliciting proxies, including the cost of mailing the proxy materials. In addition to solicitation by mail, directors, officers and regular employees of MedPro (none of whom will be specifically compensated for such services) may solicit proxies by telephone or otherwise. Arrangements will be made with brokerage houses and other custodians, nominees and fiduciaries to send proxy cards and proxy materials to the shareholders they represent and MedPro will reimburse them for their expenses.
MedPro will furnish, without charge, to each person whose proxy is being solicited, upon request, a copy of its Annual Report on Form 10-K for the fiscal year ended December 31, 2009, as filed with the Securities and Exchange Commission, including the financial statements, notes to the financial statements and the financial schedules contained in the report. MedPro will also furnish copies of any exhibits to the report upon request, but may charge a reasonable copying charge for them. Shareholders should address requests for copies of any of these materials to Walter W. Weller, Secretary, MedPro Safety Products, Inc., 817 Winchester Road, Suite 200, Lexington, Kentucky 40505.
| By order of the Board of Directors | |
| WALTER W. WELLER | |
| Secretary |
*********************************
Please date, sign and return the enclosed proxy card in the enclosed envelope at your earliest convenience. Postage is not required if it is mailed in the United States.
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MedPro Safety Products, Inc.
This Proxy is Solicited on Behalf of the Board of Directors
The undersigned, a shareholder of MEDPRO SAFETY PRODUCTS, INC., a Kentucky corporation, hereby appoints MARC T. RAY and L. RAY KEMP, and each of them, the true and lawful attorneys and proxy holders with full power of substitution, for and in the name, place and stead of the undersigned, to vote all of the common shares of MedPro which the undersigned would be entitled to vote if personally present at the Meeting of Shareholders to be held at the Cordillera Lodge, 2205 Cordillera Way, Edwards, Colorado on Monday, August 2, 2010 at 2:00 p.m. local time, and at any adjournment thereof.
The undersigned hereby revokes all proxies heretofore given and ratifies and confirms that the proxy holders appointed hereby, or either of them, or their substitutes, may lawfully do or cause to be done by virtue thereof. The undersigned hereby acknowledges receipt of a copy of the Notice of Meeting and Proxy Statement and a copy of MedPro's Annual Report for the period ended December 31, 2009.
| 1. | ELECTION OF DIRECTORS |
| Ernest L. Fletcher | W. Leo Kiely III | |
| Carl Kleidman | Gary A. Peterson | |
| Warren Rustand | W. Craig Turner | |
| Walter W. Weller |
| ¨ | Vote FOR all nominees listed above |
| ¨ | WITHHOLD AUTHORITY | |
(except as stated below) to vote for all nominees listed above |
INSTRUCTION: To withhold authority to vote for any individual nominee, write that nominee's name on the line below.
DISCRETIONARY AUTHORITY: To vote with discretionary authority with respect to all other matters which may properly come before the meeting.
This Proxy is continued on the reverse side. Please sign on the reverse side and return promptly.
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This proxy, when properly executed, will be voted in accordance with any directions given and as provided in the accompanying proxy statement. Unless otherwise specified, the proxy will be voted FOR the listed nominees. The Board of Directors recommends a vote FOR all of the listed nominees.
| Signature | Date |
| Signature, if held jointly. | |
| Please sign exactly as shares are registered. If shares are held by joint tenants, all parties in the joint tenancy must sign. When signing as attorney, executor, administrator, trustee or guardian, please indicate the capacity in which signing. If a corporation, please sign in full corporate name by president or other authorized officer. If a partnership, please sign in partnership name by authorized person. | |
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