UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. ___)
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FSB Community Bankshares, Inc. |
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April 25, 2011
Dear Stockholder:
We cordially invite you to attend the Annual Meeting of Stockholders of FSB Community Bankshares, Inc. The Annual Meeting will be held at the Perinton Community Center located at 1350 Turk Hill Road, Fairport, New York 14450 on Wednesday, May 25, 2011, at 2:00 p.m., Eastern time.
The enclosed Notice of Annual Meeting and Proxy Statement describe the formal business to be transacted. During the Annual Meeting we will also report on the operations of FSB Community Bankshares, Inc. Also enclosed for your review is our Annual Report to Stockholders, which contains detailed information concerning our activities and operating performance.
The business to be conducted at the Annual Meeting consists of the election of three directors and the ratification of the appointment of ParenteBeard LLC as FSB Community Bankshares, Inc.’s independent registered public accounting firm for the year ending December 31, 2011. The Board of Directors has determined that the matters to be considered at the Annual Meeting are in the best interest of FSB Community Bankshares, Inc. and its stockholders, and the Board of Directors unanimously recommends a vote “FOR” each matter to be considered.
On behalf of the Board of Directors, we urge you to sign, date and return the enclosed proxy card as soon as possible, even if you currently plan to attend the Annual Meeting. This will not prevent you from voting in person, but will assure that your vote is counted if you are unable to attend the Annual Meeting. Your vote is important, regardless of the number of shares that you own.
Sincerely,
![GRAPHIC](https://capedge.com/proxy/DEF 14A/0001188112-11-001122/img001.jpg)
Dana C. Gavenda
President and Chief Executive Officer
FSB Community Bankshares, Inc.
45 South Main Street
Fairport, New York 14450
(585) 223-9080
NOTICE OF
ANNUAL MEETING OF STOCKHOLDERS
To Be Held On Wednesday, May 25, 2011
Notice is hereby given that the Annual Meeting of Stockholders of FSB Community Bankshares, Inc. will be held at the Perinton Community Center located at 1350 Turk Hill Road, Fairport, New York 14450, on Wednesday, May 25, 2011 at 2:00 p.m., Eastern time.
A Proxy Card and Proxy Statement for the Annual Meeting are enclosed.
The Annual Meeting is for the purpose of considering and acting upon:
1. | the election of three directors to three-year terms; |
2. | the ratification of the appointment of ParenteBeard LLC as our independent registered public accounting firm for the year ending December 31, 2011; and |
such other matters as may properly come before the Annual Meeting, or any adjournments thereof. The Board of Directors is not aware of any other business to come before the Annual Meeting.
Any action may be taken on the foregoing proposals at the Annual Meeting on the date specified above, or on the date or dates to which the Annual Meeting may be adjourned. Stockholders of record at the close of business on March 31, 2011 are the stockholders entitled to vote at the Annual Meeting, and any adjournments thereof.
EACH STOCKHOLDER, WHETHER HE OR SHE PLANS TO ATTEND THE ANNUAL MEETING, IS REQUESTED TO SIGN, DATE AND RETURN THE ENCLOSED PROXY CARD WITHOUT DELAY IN THE ENCLOSED POSTAGE-PAID ENVELOPE. ANY PROXY GIVEN BY THE STOCKHOLDER MAY BE REVOKED AT ANY TIME BEFORE IT IS VOTED. A PROXY MAY BE REVOKED BY FILING WITH THE SECRETARY OF FSB COMMUNITY BANKSHARES, INC. A WRITTEN REVOCATION OR A DULY EXECUTED PROXY CARD BEARING A LATER DATE. ANY STOCKHOLDER PRESENT AT THE ANNUAL MEETING MAY REVOKE HIS OR HER PROXY AND VOTE PERSONALLY ON EACH MATTER BROUGHT BEFORE THE ANNUAL MEETING. HOWEVER, IF YOU ARE A STOCKHOLDER WHOSE SHARES ARE NOT REGISTERED IN YOUR OWN NAME, YOU WILL NEED ADDITIONAL DOCUMENTATION FROM YOUR RECORD HOLDER IN ORDER TO VOTE IN PERSON AT THE ANNUAL MEETING.
Our proxy statement, Annual Report Form 10-K and proxy card are available on www.fairportsavingsbank.com.
By Order of the Board of Directors | |
![]() | |
Leslie J. Zornow | |
Corporate Secretary |
Fairport, New York
April 25, 2011
IMPORTANT: THE PROMPT RETURN OF PROXIES WILL ENSURE THAT YOUR SHARES ARE VOTED. A SELF-ADDRESSED ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE. NO POSTAGE IS REQUIRED IF MAILED WITHIN THE UNITED STATES. |
PROXY STATEMENT
FSB Community Bankshares, Inc.
45 South Main Street
Fairport, New York 14450
(585) 223-9080
ANNUAL MEETING OF STOCKHOLDERS
May 25, 2011
This Proxy Statement is furnished in connection with the solicitation of proxies on behalf of the Board of Directors of FSB Community Bankshares, Inc. to be used at the Annual Meeting of Stockholders, which will be held at the Perinton Community Center located at 1350 Turk Hill Road, Fairport, New York 14450, on Wednesday, May 25, 2011, at 2:00 p.m., Eastern time, and all adjournments of the Annual Meeting. The accompanying Notice of Annual Meeting of Stockholders and this Proxy Statement are first being mailed to stockholders on or about April 25, 2011.
REVOCATION OF PROXIES
Stockholders who properly complete the enclosed proxy card retain the right to revoke their proxy in the manner described below. Unless so revoked, the shares represented by such proxies will be voted at the Annual Meeting and all adjournments thereof. Proxies solicited on behalf of the Board of Directors of FSB Community Bankshares, Inc. will be voted in accordance with the directions given thereon. Where no instructions are indicated, validly executed proxies will be voted “FOR” the proposals set forth in this Proxy Statement.
Proxies may be revoked by sending written notice of revocation to the Secretary of FSB Community Bankshares, Inc. at the address shown above, delivering a later-dated proxy card or by attending the Annual Meeting and voting in person. The presence at the Annual Meeting of any stockholder who had returned a proxy shall not revoke such proxy unless the stockholder delivers his or her ballot in person at the Annual Meeting or delivers a written revocation to the Secretary of FSB Community Bankshares, Inc. prior to the voting of such proxy. If you are a stockholder whose shares are not registered in your name, you will need appropriate documentation from your record holder to vote in person at the Annual Meeting.
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
Except as otherwise noted below, record holders of FSB Community Bankshares, Inc.’s common stock, par value $0.10 per share, as of the close of business on March 31, 2011 are entitled to one vote for each share then held. As of March 31, 2011, there were 1,785,000 shares of common stock issued and outstanding. The presence in person or by proxy of a majority of the outstanding shares of common stock entitled to vote is necessary to constitute a quorum at the Annual Meeting. FSB Community Bankshares, MHC, our mutual holding company parent, owns 946,050 shares of common stock, or 53.0% of our outstanding shares as of March 31, 2011.
As to the election of directors, the proxy card being provided by the Board of Directors enables a stockholder to vote FOR all nominees proposed by the Board, to WITHHOLD authority for all nominees, or to vote FOR ALL EXCEPT one or more of the nominees being proposed. Directors are elected by a plurality of votes cast, without regard to either broker non-votes, or proxies as to which the authority to vote for the nominees being proposed is withheld.
As to the ratification of ParenteBeard LLC as the independent registered public accounting firm for the year ending December 31, 2011, by checking the appropriate box, a stockholder may: (i) vote FOR the ratification; (ii) vote AGAINST the ratification; or (iii) ABSTAIN from voting on such ratification. The affirmative vote of a majority of the shares cast at the Annual Meeting, without regard to either broker non-votes or shares as to which the “ABSTAIN” box has been selected on the proxy card, is required for the ratification of ParenteBeard LLC as the independent registered public accounting firm for the year ending December 31, 2011.
Persons and groups who beneficially own in excess of 5% of our shares of common stock are required to file certain reports with FSB Community Bankshares, Inc. and the Securities and Exchange Commission regarding such ownership. The following table sets forth, as of March 31, 2011, the shares of common stock beneficially owned by each person who was known to us as the beneficial owner of more than 5% of the outstanding shares of common stock.
Amount of Shares | ||||||||
Owned and Nature | Percent of Shares | |||||||
Name and Address of | of Beneficial | of Common Stock | ||||||
Beneficial Owners | Ownership (1) | Outstanding | ||||||
FSB Community Bankshares, MHC | 946,050 | 53.0% | ||||||
45 South Main Street | ||||||||
Fairport, New York 14450 | ||||||||
Delaware Charter Guarantee & Trust Company (2) | 95,518 | 5.4% | ||||||
dba Principal Trust Company | ||||||||
1013 Centre Road | ||||||||
Wilmington, Delaware 19805 |
___________________
(1) | In accordance with Rule 13d-3 under the Securities Exchange Act of 1934, shares of common stock are deemed to be beneficially owned by a person if he or she directly or indirectly has or shares (i) voting power, which includes the power to vote or to direct the voting of the shares, or (ii) investment power, which includes the power to dispose or to direct the disposition of the shares. |
(2) | Based on a Schedule 13G filed with the SEC on January 31, 2011. The Fairport Savings Bank Employee Stock Ownership Plan (“ESOP Plan”) and the Fairport Savings Bank 401(k) Savings Plan (“401(k) Plan”) (collectively, the “Plans”) are each subject to the Employee Retirement Income Security Act of 1974 (“ERISA”). Delaware Charter Guarantee & Trust Company dba Principal Trust Company acts as the Trustee for the ESOP Plan Trust and the 401(k) Plan Trust. As of December 31, 2010, the ESOP Plan Trust held 69,972 shares of FSB Community Bankshares, Inc.’s common stock and the 401(k) Plan Trust held 25,546 shares of FSB Community Bankshares, Inc.’s common stock for an aggregate of 95,518 shares of FSB Community Bankshares, Inc.’s common stock. The securities reported include all shares held of record by the Trustee as trustee of the Trusts. The Trustee follows the directions of FSB Community Bankshares, Inc. and/or Plan participants with respect to voting and disposition of shares. The Trustee, however, is subject to fiduciary duties under ERISA. The Trustee disclaims beneficial ownership of all of the 95,518 shares of common stock. |
PROPOSAL I — ELECTION OF DIRECTORS
Directors are divided into three classes, with one class of directors elected annually. Our directors are generally elected to serve for a three-year period and until their respective successors shall have been elected and shall qualify. Three directors will be elected at the Annual Meeting to serve for a three-year period and until their respective successors shall have been elected and shall qualify. The Nominating Committee of the Board of Directors has nominated Gary Lindsay, Terence O’Neil and Lowell T. Twitchell each to serve for a three-year term to expire in 2014.
The Board of Directors recommends a vote “FOR” each of the nominees listed in this Proxy Statement.
The table below sets forth certain information, as of March 31, 2011, regarding the nominees, the other current members of our Board of Directors, and executive officers who are not directors, including the terms of office of board members. It is intended that the proxies solicited on behalf of the Board of Directors (other than proxies in which the vote is withheld as to any nominee) will be voted at the Annual Meeting for the election of the proposed nominees. If a nominee is unable to serve, the shares represented by all such proxies will be voted for the election of such substitute as the Board of Directors may determine. At this time, the Board of Directors knows of no reason why any of the nominees might be unable to serve, if elected. Except as indicated herein, there are no arrangements or understandings between any of the nominees or continuing directors and any other person pursuant to which such nominees or continuing directors were selected.
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Name | Position(s) Held With FSB Community Bankshares, Inc. | Age | Director Since | Current Term Expires | Shares Beneficially Owned | Percent of Class | ||||||||||||||||
NOMINEES | ||||||||||||||||||||||
Gary Lindsay | Director | 68 | 2007 | 2011 | 1,000 | * | ||||||||||||||||
Terence O’Neil | Director | 68 | 1998 | 2011 | 1,000 | * | ||||||||||||||||
Lowell T. Twitchell | Chairman of the Board | 68 | 1984 | 2011 | 3,000 | * | ||||||||||||||||
CONTINUING BOARD MEMBERS | ||||||||||||||||||||||
James E. Smith | Director | 64 | 1991 | 2012 | 1,000 | * | ||||||||||||||||
Alicia H. Pender | Vice Chairman of the Board | 53 | 2008 | 2012 | 1,000 | * | ||||||||||||||||
Lowell C. Patric | Director | 65 | 2009 | 2012 | 500 | * | ||||||||||||||||
Dana C. Gavenda | President, Chief Executive Officer and Director | 59 | 2002 | 2013 | 19,011(1) | 1.1% | ||||||||||||||||
Robert W. Sturn | Director | 68 | 2000 | 2013 | 1,500 | * | ||||||||||||||||
Charis W. Warshof | Director | 61 | 2002 | 2013 | 3,000 | * | ||||||||||||||||
EXECUTIVE OFFICERS WHO ARE NOT DIRECTORS | ||||||||||||||||||||||
Kevin D. Maroney | Executive Vice President and Chief Financial Officer | 53 | N/A | N/A | 4,897(2) | * | ||||||||||||||||
Leslie J. Zornow | Executive Vice President, Retail Banking | 47 | N/A | N/A | 1,248(3) | * | ||||||||||||||||
All Directors, Nominees and Executive Officers as a Group (11 persons) | 37,156 | 2.1% | ||||||||||||||||||||
________________________________________________
* | Less than 1%. |
(1) | Includes 1,411 shares held in Mr. Gavenda’s employee stock ownership plan account and 50 shares held by Mr. Gavenda’s daughter. |
(2) | Includes 897 shares held in Mr. Maroney’s employee stock ownership plan account. |
(3) | Includes 748 shares held in Ms. Zornow’s employee stock ownership plan account. |
Shared Management Structure
The directors of FSB Community Bankshares, Inc. are those same persons who are the directors of Fairport Savings Bank. In addition, each executive officer of FSB Community Bankshares, Inc. is also an executive officer of Fairport Savings Bank. We expect that FSB Community Bankshares, Inc. and Fairport Savings Bank will continue to have common executive officers until there is a business reason to establish separate management structures. To date, directors and executive officers have been compensated for their services only to Fairport Savings Bank. In the future, directors and executive officers could receive additional compensation for their services to FSB Community Bankshares, Inc.
Directors
The business experience for the past five years of each of our directors, nominees and executive officers is set forth below. With respect to directors, the biographies also contain information regarding the person’s experience, qualifications, attributes or skills that caused the Nominating Committee and the board of directors to determine that the person should serve as a director. Unless otherwise indicated, directors have held their positions for the past five years.
Dana C. Gavenda has been our President and Chief Executive Officer since December 2001. Mr. Gavenda has held various positions in the banking industry since 1973. Mr. Gavenda’s significant local banking experience and continued participation in the financial industry trade associations provides the Board with a perspective on the day to day operations of Fairport Savings Bank and the Company and assists the Board in assessing the trends and developments in the financial institutions industry on a local and national basis.
Gary Lindsay is a practicing certified public accountant. Prior to founding his accounting practice in 1991, from 1974 until 1991, Mr. Lindsay was a tax partner with KPMG, LLP. Mr. Lindsay has significant expertise and background with regard to accounting matters, the application of generally accepted accounting principles and matters of business finance and business transactions. Mr. Lindsay’s professional and business experience provides the Board with valuable insight into the accounting and public reporting issues faced by the Company and in assessing strategic transactions involving the Company.
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Terence O’Neil is retired. Prior to his retirement in 2005, since 1980 Mr. O’Neil was the owner and President of Green Lantern Inn, a restaurant located in Fairport, New York. Mr. O’Neil’s experience as a local business owner and operator provides the board with insight into product offerings aimed at local small businesses. Additionally, through Mr. O’Neil’s active participation in local community service organizations, Mr. O’Neil provides the Board with assistance in the areas of potential business generation and community outreach efforts.
Lowell C. Patric is founder and Principal of LCP Management Services, Rochester, New York. Mr. Patric’s company was established as a general management consulting firm providing financial advice in regard to growth and strategic initiatives to local and national businesses. Mr. Patric has 26 years of banking experience, including serving in 1993 as President and Chief Operating Officer of RCSB Financial, Inc., a retail consumer financial services holding company including a $4.0 billion banking subsidiary, an insurance company, a full service brokerage subsidiary, a mortgage banking subsidiary, and an automobile finance subsidiary, headquartered in Rochester, New York. Mr. Patric has extensive experience in financial and strategic planning, risk management, investment and balance sheet management, and bank capital management.
Alicia H. Pender is the Director of Finance at Sisters of St. Joseph of Rochester, a position she has held since 1991. Ms. Pender has over 30 years of experience in accounting and finance, and is a licensed certified public accountant in the State of New York. Ms. Pender’s background as a certified public accountant provides the Board with valuable insight into the accounting and public reporting issues faced by the Company and in assessing strategic transactions involving the Company.
James E. Smith is the Supervisor of the Town of Perinton, New York, an elected office that he has held since 1984. Mr. Smith’s current position as the Supervisor of the Town of Perinton, his knowledge of the local municipalities and contacts with local community leaders and politicians provides the Board with insight into dealing with such municipalities and assists the Board in assessing local government actions which may affect the Company or its subsidiaries.
Robert W. Sturn is retired. Prior to his retirement in July 2004, from 1994 until 2004, Mr. Sturn was Executive Vice President of Fairport Savings Bank in which role he managed Fairport Savings Bank’s mortgage operations and marketing administration. In 1994 Mr. Sturn retired from JP Morgan Chase as Vice President in Consumer Credit Management after a 30 year career. Mr. Sturn’s 40 years of experience in a variety of Consumer and Mortgage product and credit roles provides the Board with valuable expertise in community banking and consumer lending, particularly those issues related to the Company’s mortgage operations.
Lowell T. Twitchell is retired. Prior to his retirement in 2001, from 1979 until 2001 Mr. Twitchell served as President of Fairport Savings Bank. Mr. Twitchell’s 22 years of experience with Fairport Savings Bank, his local contacts with customers and businesses and his institutional knowledge of the development of Fairport Savings Bank provide the Board with valuable perspective as to the operations of the Company and with respect to business generation and product offerings.
Charis W. Warshof is the Vice President, Investor Relations of Home Properties, Inc., a New York Stock Exchange-traded Real Estate Investment Trust located in Rochester, New York, a position she has held since 2001. Ms. Warshof has more than 20 years of banking experience, including as Senior Vice President of RCSB Financial, Inc. with responsibility for strategic planning, marketing, corporate relations and investor relations. Her current position provides the Board with insight into corporate governance, public company disclosure, public relations and investor relations best practices.
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Executive Officers Who are Not Directors
Kevin D. Maroney is our Executive Vice President and Chief Financial Officer, positions he has held since 2004. Prior to his employment with Fairport Savings Bank, from 1993 until 2004, Mr. Maroney served as senior vice president/finance and operations officer with Wyoming County Bank, Warsaw, New York.
Leslie J. Zornow is our Executive Vice President, Retail Banking and Corporate Secretary, positions she has held since January 2004. Prior to her employment with Fairport Savings Bank, in 2003, Ms. Zornow served as interim President of the Geneva Chamber of Commerce, Geneva, New York and from 1996 until 2003 served as an executive officer of Savings Bank of the Finger Lakes where she oversaw the institution’s branch network, marketing and human resources.
Board Independence
The Board of Directors has determined that each of our directors and nominees, with the exception of Mr. Gavenda, is “independent” as defined in the listing standards of the Nasdaq Stock Market. Mr. Gavenda is not independent because he is one of our executive officers.
Board Leadership Structure
At FSB Community Bankshares, Inc. the positions of Chairman of the Board and Chief Executive Officer have always been held by different individuals. The Chairman of the Board provides guidance to the Chief Executive Officer, is active in setting the agenda for Board meetings, and presides over meetings of the full Board. The Chief Executive Officer is responsible for setting the strategic direction for the Company and the day to day leadership and performance of the Company. Pursuant to Nasdaq listing rules, which the Company chooses to follow, the Audit Committee, Compensation/Benefits/Marketing Committee and Nominating Committee are comprised of and chaired solely by independent directors.
Board’s Role in Risk Oversight
The Board’s role in the Company’s risk oversight process includes receiving regular reports from members of senior management on areas of material risk to the Company, including operational, financial, legal and regulatory, strategic and reputational risks. The full Board (or the appropriate committee in the case of risks that are reviewed and discussed at committee meetings) receives these reports from the appropriate “risk owner” within the organization to enable the Board or appropriate committee to understand our risk identification, risk management and risk mitigation strategies. When a committee receives the report, the Chairman of the relevant committee reports on the discussion to the full Board at the next Board meeting. This enables the Board and its committees to coordinate the risk oversight role, particularly with respect to risk interrelationships.
Code of Ethics
FSB Community Bankshares, Inc. has adopted a Code of Ethics that is applicable to the Board of Directors and the Bank’s senior executive officers, including the principal executive officer, principal financial officer, principal accounting officer and all officers performing similar functions. There were no amendments made to or waivers from our Code of Ethics in 2010. The Code of Ethics has been filed with the Securities and Exchange Commission as Exhibit 14 to the Annual Report on Form 10-KSB for the year ended December 31, 2007 (File No. 000-52751) and is posted on our website at www.fairportsavingsbank.com.
Meetings and Committees of the Board of Directors
The business of FSB Community Bankshares, Inc. is conducted at regular and special meetings of the Board and its committees. In addition, the “independent” members of the Board of Directors (as defined in the listing standards of the Nasdaq Stock Market) meet in executive sessions. The standing committees of the Board of Directors of FSB Community Bankshares, Inc. are the Audit Committee, Compensation/Benefits/Marketing Committee; Nominating Committee; and the Asset Liability (“ALCO”) Committee.
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During the year ended December 31, 2010, the Board of Directors met at twelve regular meetings and two special meetings. No member of the Board or any committee thereof attended fewer than 75% of the aggregate of: (i) the total number of meetings of the board of directors (held during the period for which he or she was a director); and (ii) the total number of meetings held by all committees of the Board on which he or she served (during the periods that he or she served).
Audit Committee. The Audit Committee is comprised of Directors Lindsay (who serves as Chairman), Pender, Smith and Warshof. The Board of Directors has determined that Director Gary Lindsay qualifies as an “audit committee financial expert.” Information with respect to the experience of Mr. Lindsay is included in “Directors and Executive Officers.” Each member of the Audit Committee is “independent” in accordance with the listing standards of the Nasdaq Stock Market and also under the applicable federal securities laws.
Our Board of Directors has adopted a written charter for the Audit Committee, which is posted on our website at www.fairportsavingsbank.com. As more fully described in the Audit Committee Charter, the Audit Committee is responsible for providing oversight relating to our consolidated financial statements and financial reporting process, systems of internal accounting and financial controls, internal audit function, annual independent audit and the compliance and ethics programs established by management and the Board. The Audit Committee met four times during the year ended December 31, 2010.
Nominating Committee. The Nominating Committee consists of Directors Smith (who serves as Chairman), Sturn and Patric each of whom is independent in accordance with the listing standards of the Nasdaq Stock Market. The Nominating Committee met two times during the year ended December 31, 2010. Our Board of Directors has adopted a written charter for the Nominating Committee, which is posted on our website at www.fairportsavingsbank.com.
The Nominating Committee identifies nominees by first evaluating the current members of the Board of Directors willing to continue in service. Current members of the Board with skills and experience that are relevant to FSB Community Bankshares, Inc.’s business and who are willing to continue in service are considered for re-nomination, balancing the value of continuity of service by existing members of the Board with that of obtaining a new perspective. If there were a vacancy on the Board because any member of the Board does not wish to continue in service or if the Nominating Committee decides not to re-nominate a member for re-election, the Nominating Committee would determine the desired skills and experience of a new nominee, solicit suggestions for director candidates from all Board members and may engage in other search activities. Candidates should possess certain attributes, including integrity and a devotion to ethical behavior, a primary interest in the well-being of FSB Community Bankshares, Inc., a capacity for independent judgment, good business acumen, the capacity to protect confidential information, an ability to work as a member of a team and a willingness to evaluate other points of view.
In addition to examining a candidate’s qualifications in light of the above attributes, the Nominating Committee would consider the following: the overall character of the candidate and any existing or potential conflict of interest; the candidate’s willingness to serve and ability to devote the time and effort required; the candidate’s record of leadership; and the ability to develop business for FSB Community Bankshares, Inc. In addition, our Bylaws provide that no individual may be nominated to the Board of Directors if the person has attained the age of 75 years.
We do not maintain a specific diversity policy, but diversity is considered in our review of candidates. Diversity includes not only gender and ethnicity, but the various perspectives that come from having differing viewpoints, geographic and cultural backgrounds, and life experiences.
During the year ended December 31, 2010, we did not pay a fee to any third party to identify or evaluate or assist in identifying or evaluating potential nominees for director.
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The Nominating Committee may consider qualified candidates for Director suggested by our stockholders. Stockholders can suggest qualified candidates for Director by writing to our Corporate Secretary at 45 South Main Street, Fairport, New York 14450. The Corporate Secretary must receive a submission not less than 120 days prior to the anniversary date of our proxy materials for the preceding year’s annual meeting. The submission must include the following:
● | A statement that the writer is a stockholder and is proposing a candidate for consideration by the Committee; |
● | The name and address of the stockholder as such information appears on FSB Community Bankshares, Inc.’s books, and the number of shares of FSB Community Bankshares, Inc.’s common stock that are owned beneficially by such stockholder. If the stockholder is not a holder of record, appropriate evidence of the stockholder’s ownership will be required; |
● | The name, address and contact information for the candidate, and the number of shares of common stock of FSB Community Bankshares, Inc. that are owned by the candidate. If the candidate is not a holder of record, appropriate evidence of the stockholder’s ownership will be required; |
● | A statement of the candidate’s business and educational experience; |
● | Such other information regarding the candidate as would be required to be included in FSB Community Bankshares, Inc.’s proxy statement pursuant to Securities and Exchange Commission Regulation 14A; |
● | A statement detailing any relationship between the candidate and FSB Community Bankshares, Inc. or its affiliates; |
● | A statement detailing any relationship between the candidate and any customer, supplier or competitor of FSB Community Bankshares, Inc. or its affiliates; |
● | Detailed information about any relationship or understanding between the proposing stockholder and the candidate; and |
● | A statement that the candidate is willing to be considered and willing to serve as a Director if nominated and elected. |
Submissions that are received and that satisfy the above requirements are forwarded to the Chairman of the Nominating Committee for further review and consideration. A nomination submitted by a stockholder for presentation by the stockholder at an annual meeting of stockholders must comply with the procedural and informational requirements described in “Advance Notice Of Business To Be Conducted At An Annual Meeting.”
The Nominating Committee did not receive any stockholder recommended nominees for inclusion in this Proxy Statement.
Audit Committee Report
The Audit Committee has issued a report that states as follows:
● | We have reviewed and discussed with management our audited consolidated financial statements for the year ended December 31, 2010; |
● | We have discussed with the independent registered public accounting firm the matters required to be discussed by Statement on Auditing Standards No. 61, as amended; and |
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● | We received the written disclosures and the letter from the independent registered public accounting firm required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent registered public accounting firm’s communications with the Audit Committee concerning independence, and discussed with the independent registered public accounting firm its independence. |
Based on the review and discussions referred to above, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in our Annual Report on Form 10-K for the year ended December 31, 2010 for filing with the Securities and Exchange Commission.
This report shall not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, except to the extent that FSB Community Bankshares, Inc. specifically incorporates this information by reference, and shall not otherwise be deemed filed under such Acts.
This report has been provided by the Audit Committee:
Alicia H. Pender | Gary Lindsay (Chair) | James E. Smith | Charis W. Warshof |
Compensation/Benefits/Marketing Committee
The Compensation/Benefits/Marketing Committee (the “Compensation Committee”) of the Board of Directors of FSB Community Bankshares, Inc. is responsible for developing compensation guidelines and for recommending the compensation for the Chief Executive Officer, the Chief Financial Officer and other senior executive officers. The Compensation Committee consists of Directors Sturn (who serves as Chairman), Warshof, and Patric. Each of the members is independent as defined in the Nasdaq listing standards. During the year ended December 31, 2010, the Compensation Committee met four times.
The role of the Compensation Committee is to review annually the compensation levels of the executive officers and directors and recommend compensation changes to the Board of Directors. It is intended that the executive compensation program will enable us to attract, develop and retain talented executive officers who are capable of maximizing our performance for the benefit of the stockholders. We seek to maintain compensation levels that are competitive with other financial institutions, and particularly those in our peer group based on asset size and market area.
The Compensation Committee considers a number of factors in its decisions regarding executive compensation, including, but not limited to, the level of responsibility and performance of the individual executive officers, the overall performance of FSB Community Bankshares, Inc. and compensation paid to executives at peer group financial institutions. The Compensation Committee also considers the recommendations of the Chief Executive Officer with respect to the compensation of executive officers other than the Chief Executive Officer. The Compensation Committee and the Chief Executive Officer review the same information in connection with this recommendation.
The base salary levels for our executive officers are set to reflect the duties and levels of responsibilities inherent in the position and to reflect competitive conditions in the banking business in our market area. Comparative salaries paid by other financial institutions are considered in establishing the salary for the given executive officer. The Compensation Committee has utilized bank compensation surveys compiled by the American Bankers Association and other sources. In setting the base salaries, the Compensation Committee also considers a number of factors relating to the executive officers, including individual performance, job responsibilities, experience level, ability and the knowledge of the position. These factors are considered subjectively and none of the factors are accorded a specific weight.
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Communications with the Board of Directors
Any stockholder who wishes to contact our Board of Directors or an individual director may do so by writing to: Board of Directors, FSB Community Bankshares, Inc., 45 South Main Street, Fairport, New York 14450, Attention: Corporate Secretary. Communications are reviewed by the Corporate Secretary and are then distributed to the Board of Directors or the individual director, as appropriate, depending on the facts and circumstances outlined in the communications received. The Corporate Secretary may attempt to handle an inquiry directly or forward a communication for response by another employee of FSB Community Bankshares, Inc., and the Corporate Secretary has the authority not to forward a communication if it is primarily commercial in nature, relates to an improper or irrelevant topic, or is unduly hostile, threatening, illegal or otherwise inappropriate.
Attendance at Annual Meetings of Stockholders
We do not have a policy regarding director attendance at annual meetings of stockholders, although directors are requested to attend these meetings absent unavoidable conflicts. All of our directors attended our 2010 Annual Meeting of Stockholders.
Executive Compensation
The following table sets forth for the years ended December 31, 2010 and 2009 certain information as to the total remuneration paid by us to Dana C. Gavenda, who serves as our President and Chief Executive Officer, and our two most highly compensated executive officers other than Mr. Gavenda. Each of the individuals listed in the table below is referred to as a Named Executive Officer.
Name and principal position | Year | Salary ($) | Bonus ($) | All other compensation ($) | Total ($) | ||||||||||||||
Dana C. Gavenda | 2010 | 164,445 | 34,992 | 68,351(1) | 268,966 | ||||||||||||||
President, Chief Executive Officer | 2009 | 167,423 | 24,449 | 67,669(1) | 259,541 | ||||||||||||||
Kevin D. Maroney | 2010 | 113,265 | 14,554 | 19,305(2) | 147,124 | ||||||||||||||
Executive Vice President and Chief Financial Officer | 2009 | 113,003 | 9,816 | 14,914(2) | 137,733 | ||||||||||||||
Leslie J. Zornow | 2010 | 89,780 | 11,531 | 10,569(3) | 111,880 | ||||||||||||||
Executive Vice President, Retail Banking | 2009 | 92,855 | 8,557 | 10,991(3) | 112,403 | ||||||||||||||
___________________ | |||||||||||||||||||
(1) | Includes $43,572 and $39,076 for 2010 and 2009, respectively, credited to Mr. Gavenda under Fairport Savings Bank’s supplemental executive retirement plan and does not include any earnings. Also includes employer contributions to the 401(k) Plan of $17,861 and $20,209 for 2010 and 2009, respectively. For 2010 and 2009, includes $3,055 and $3,612 relating to the value of allocated ESOP shares, respectively. For 2010 and 2009 also includes monthly dues for a country club membership and an allowance for an automobile. | ||||||||||||||||||
(2) | For 2010 includes $5,231 credited to Mr. Maroney under Fairport Savings Bank’s supplemental executive retirement plan and does not include any earnings. Also includes employer contributions to the 401(k) Plan of $12,106 and $12,645 for 2010 and 2009, respectively. For 2010 and 2009, includes $1,968 and $2,269 relating to the value of allocated ESOP shares, respectively. | ||||||||||||||||||
(3) | Consists of employer contributions to the 401(k) Plan of $8,988 and $9,110 for 2010 and 2009, respectively. For 2010 and 2009, includes $1,581 and $1,881 relating to the value of allocated ESOP shares, respectively. | ||||||||||||||||||
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Benefit Plans
Employment Agreement. Fairport Savings Bank entered into an employment agreement with Dana C. Gavenda effective as of March 1, 2009, which replaced the amended and restated employment agreement that was effective March 1, 2006. The agreement has an initial term of three years. After the initial three-year term under the agreement, the agreement will renew for one year, unless Mr. Gavenda receives timely notification of the Board’s intention not to renew the agreement, in which case the agreement will cease one year following such anniversary date. Mr. Gavenda’s base salary for the year beginning March 1, 2010 was $163,000 and the base salary for the year beginning March 1, 2011 is $169,500. Mr. Gavenda’s base salary is subject to annual approval which is conducted by the Compensation/Benefits/Marketing Committee of the Board, and may be increased. In addition to the base salary, the agreement provides for, among other things, participation in bonus programs and other employee pension benefit and fringe benefit plans applicable to executive employees, and use of an automobile and reimbursement of expenses associated with the use of such automobile. Mr. Gavenda’s employment may be terminated for “cause” (as defined below) at any time, in which event Mr. Gavenda would have no right to receive compensation or other benefits for any period after termination. “Cause” means termination of Mr. Gavenda’s employment by a vote of at least a majority of the entire membership of the Board because of (i) Mr. Gavenda’s personal dishonesty, incompetence, willful misconduct, breach of fiduciary duty involving personal profit, intentional failure to perform stated duties, willful violation of any law, rule or regulation (other than traffic violations or similar offenses); or (ii) a final cease-and-desist order regarding Mr. Gavenda’s employment with Fairport Savings Bank; or (iii) Mr. Gavenda’s willful commission of any act that, in the judgment of the Board, would likely cause substantial economic damage to Fairport Savings Bank; or (iv) Mr. Gavenda’s material breach of any provision of the employment agreement.
Mr. Gavenda is entitled to severance payments and benefits in the event of his termination of employment under specified circumstances. In the event Mr. Gavenda’s employment is terminated by Fairport Savings Bank for reasons other than cause, disability, death, retirement or a “change in control,” (as defined in the employment agreement) or in the event Mr. Gavenda resigns within 30 days following (1) the failure to elect or reelect or to appoint or reappoint Mr. Gavenda to his executive position, (2) a material change in Mr. Gavenda’s functions, duties, or responsibilities, which change would cause Mr. Gavenda’s position to become one of lesser responsibility, importance or scope, (3) a relocation of Mr. Gavenda’s principal place of employment by more than 30 miles from its location at the effective date of the employment agreement or (4) a material reduction in the benefits and perquisites from those being provided to Mr. Gavenda as of the effective date of the employment agreement, including base salary (except for any Bank-wide or officer-wide reduction) or (5) a material breach of the employment agreement by Fairport Savings Bank, then following timely notice from Mr. Gavenda to the Board of such condition and the Bank’s failure to timely remedy such condition, Mr. Gavenda (or, in the event of Mr. Gavenda’s death, his beneficiary) would be entitled to a severance payment equal to the sum of (i) the highest base salary paid to Mr. Gavenda under the agreement, plus (ii) the cash bonus paid to Mr. Gavenda under the agreement during the last year prior to the termination date. The present value of such severance shall be paid as a lump sum within 30 days of Mr. Gavenda’s termination of employment, or, if required in order to avoid penalties under Internal Revenue Code Section 409A, then the payment shall be made on the first day of the seventh month following Mr. Gavenda’s termination of employment. If the Bank is not in compliance with its regulatory capital requirements or if the payments would cause the Bank’s capital to be reduced below its regulatory capital requirements, the payment shall be deferred until such time as the Bank is in capital compliance. Additionally, Mr. Gavenda would be entitled to the continuation, at the Bank’s expense, of life insurance coverage and non-taxable medical and dental insurance coverage for 12 months. In the event these severance payment provisions of the employment agreement are triggered, as of April 1, 2011, Mr. Gavenda would be entitled to a cash severance benefit in the amount of approximately $204,000.
In the event of a termination following a “change in control” (as defined in the employment agreement) of Fairport Savings Bank or FSB Community Bankshares, Inc., Mr. Gavenda (or, in the event of his death, his beneficiary) generally would be entitled to a severance payment equal to three times the sum of (i) Mr. Gavenda’s highest base salary during the term of the employment agreement, and (ii) the greater of (x) the average annual cash bonus paid to Mr. Gavenda under the agreement during the last three years prior to the termination date or (y) the cash bonus paid to Mr. Gavenda for the most recent fiscal year prior to the termination. Such severance shall be paid as a lump sum within 30 days of Mr. Gavenda’s termination of employment, or, if required to avoid penalties under Internal Revenue Code Section 409A, then the payment shall be made on the first day of the seventh month following Mr. Gavenda’s termination of employment. However, if the change in control occurs after Mr. Gavenda has attained age 62 or after implementation of a Board-approved stock-based benefit plan, the amount that Mr. Gavenda will receive is equal to the sum of (i) the highest annual rate of base salary paid at any time under the agreement, and (ii) the greater of (x) the average annual cash bonus paid with respect to the one year prior to the termination or (y) the cash bonus paid with respect to the fiscal year ended prior to the termination. If the Bank is not in compliance with its regulatory capital requirements or if the payments would cause the Bank’s capital to be reduced below its regulatory capital requirements, the payment shall be deferred until such time as the Bank is in capital compliance. Additionally, Mr. Gavenda would be entitled to the continuation, at the Bank’s expense, of life, health and disability insurance coverage for 12 months. Any payments to Mr. Gavenda would be reduced, if necessary, so as not to be an “excess parachute payment” as defined by Code Section 280G (relating to payments made in connection with a change in control). In the event these severance payment provisions of the employment agreement are triggered, as of April 1, 2011, Mr. Gavenda would be entitled to a cash severance benefit in the amount of approximately $613,000.
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Should Mr. Gavenda become disabled during the term of the agreement, he would receive proceeds from a supplemental senior executive disability insurance policy, where the Bank pays the premiums for such insurance policy, and the Bank would continue life and health care coverage for Mr. Gavenda through the period of the disability insurance coverage. In the event Mr. Gavenda dies while employed by the Bank, his estate will be paid Mr. Gavenda’s base salary for one year and his spouse will be entitled to continuation of medical, dental and other insurance benefits for one year after his death.
Upon termination of Mr. Gavenda’s employment, Mr. Gavenda agrees for a period of two years following termination of employment not to serve as an officer, director or consultant with any financial institution operating in Monroe County, New York with assets of less than $1.0 billion, but such period is reduced to one year if Mr. Gavenda’s termination of employment is following a change in control.
Fairport Savings Bank does not have other employment or change in control agreements with any other Named Executive Officers.
Supplemental Executive Retirement Plans. Effective May 1, 2006, Fairport Savings Bank established a Supplemental Executive Retirement Plan (“SERP”) with Dana C. Gavenda, our Chief Executive Officer. Under the terms of the SERP, on May 1, 2006 and on each anniversary date thereafter through the earlier of May 1, 2015 or the date Mr. Gavenda terminates employment, Fairport Savings Bank will credit a specified amount to Mr. Gavenda’s accrued SERP obligation account (the “SERP Benefit”). The maximum aggregate value of the SERP Benefit as of May 1, 2015 will be $493,765, which is intended to provide a 15-year period certain annuity of approximately $50,000 per year. The SERP Benefit will not be credited with earnings nor debited for losses or expenses. Mr. Gavenda is 100% vested in his SERP Benefit at all times. The SERP Benefits will be paid to Mr. Gavenda in equal monthly installments for 15 years, beginning on the date that is six months after the later of (i) the date he terminates employment or (ii) attains age 65. In the event Mr. Gavenda dies while receiving payments, his designated beneficiary shall continue to receive the remaining payments. If Mr. Gavenda dies before he is eligible to receive payments, the SERP Benefit shall be forfeited.
If Mr. Gavenda’s employment is terminated for “cause” (as defined in the next sentence), then he will forfeit all SERP Benefits. “Cause” means of termination of Mr. Gavenda’s employment due to any of the following: (a) engaging in willful or grossly negligent misconduct that is materially injurious to Fairport Savings Bank; (b) embezzlement or misappropriation of the funds or property of Fairport Savings Bank; (c) conviction of a felony or the entrance of a plea of guilty or nolo contendere to a felony; (d) conviction of any crime involving fraud, dishonesty, moral turpitude or breach of trust or the entrance of a plea of guilty to such a crime; (e) failure or refusal to devote full business time and attention to the performance of his duties, if such breach has not been cured within 15 days after notice is given; (f) issuance of a final non-appealable order or other direction by a federal or state regulatory agency prohibiting Mr. Gavenda’s employment in the business of banking; or (g) violation of a non-compete or non-solicitation agreement.
In the event Mr. Gavenda terminates employment due to “disability” (as defined in the next sentence), the SERP Benefit shall be paid to him in a lump sum no later than 90 days after the date he terminated employment. Mr. Gavenda shall be treated as having a “disability” if: (a) he is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months; or (b) he is, by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, receiving income replacement benefits for a period of not less than three months under an accident and health plan covering employees of Fairport Savings Bank.
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In the event of a “change in control” (as defined in the SERP) of Fairport Savings Bank, the SERP Benefit shall be paid to Mr. Gavenda in a lump sum as soon as administratively feasible but no later than 90 days after his termination of employment following the change in control, unless such payments are subject to Internal Revenue Code Section 409A, in which case such payment will be made on the first day of the seventh month following Mr. Gavenda’s termination of employment. In the event the SERP is terminated, the SERP Benefit shall be paid to Mr. Gavenda in the form of equal monthly installments starting on the first day of the calendar month that is 12 months after the termination of the SERP and ending no later than 24 months after the termination of the SERP (or such other payment schedule as may be required in order to comply with Internal Revenue Code Section 409A).
Effective August 1, 2010, Fairport Savings Bank established a Supplemental Executive Retirement Plan (“SERP”) with Kevin D. Maroney, Executive Vice President and Chief Financial Officer. Under the terms of the SERP, upon separation from service after attaining age 65, Fairport Savings Bank will pay Mr. Maroney a monthly installment of $2,500 starting on the first day of the month after his separation from service and continuing for 15 years. If Mr. Maroney has a separation from service before age 65 or within 24 months after a change in control (as defined in the SERP) or if he experiences a disability (as defined in the SERP) before age 65 or if he dies, then he will be paid a lump sum equal to the accrual balance under the SERP on the first day of the month following his separation from service, subject to a 6-month delay in payment, if Mr. Maroney is a “specified employee” as required by Section 409A of the Internal Revenue Code of 1986, as amended. However, no SERP benefits are payable if Mr. Maroney’s separation from service is for cause (as defined in the SERP).
401(k) Plan. Fairport Savings Bank sponsors a 401(k) plan for eligible employees who have attained age 21 and completed one year of service. The Plan allows employees to contribute from 1% to 100% of their annual salary subject to statutory limitations. Matching contributions made by Fairport Savings Bank are 100% of the first 6% of compensation that an employee contributes to the 401(k) Plan. In addition, Fairport Savings Bank may make a discretionary contribution of up to 7% of each eligible employee’s annual base compensation including the ESOP. In 2010, the aggregate discretionary contribution to the 401(k) Plan was $71,000.
Stock Benefit Plans
Employee Stock Ownership Plan and Trust. Fairport Savings Bank implemented an employee stock ownership plan in connection with FSB Community Bankshares, Inc.’s initial stock offering which closed in August 2007. As part of the offering, the employee stock ownership plan borrowed funds from FSB Community Bankshares, Inc. and used those funds to purchase 69,972 shares of the common stock. The shares of the common stock are the collateral for the loan. Employees who are at least 21 years old with at least one year of employment with Fairport Savings Bank are eligible to participate. The loan will be repaid principally from discretionary contributions by Fairport Savings Bank to the employee stock ownership plan over a period of not more than 20 years. The loan may be repaid over a shorter period, without penalty for prepayments. The interest rate on the loan equals the prime interest rate at the closing of the stock offering, and will adjust annually at the beginning of each calendar year. The total expense for the employee stock ownership plan for 2010 was $29,000.
The shares purchased with the loan are held in a suspense account and are allocated to participants’ accounts in the employee stock ownership plan as the loan is repaid. Participants will have no interest in the shares in the suspense account and only have an interest in the shares actually allocated to their accounts as the loan is repaid. Subject to IRS rules, through December 31, 2009, contributions to the employee stock ownership plan and shares released from the suspense account were allocated among employee stock ownership plan participants on the basis of a uniform point allocation formula whereby one point is awarded for each $1,000 of eligible compensation and two points are awarded for each year of service. Beginning January 1, 2010, allocations are made to participants in the ratio that their compensation bears to the compensation of all plan participants. Benefits under the plan will become vested at the rate of 20% per year, starting upon completion of two years of credited service, and will be fully vested upon completion of six years of credited service, with credit given to participants for up to three years of credited service with Fairport Savings Bank prior to the adoption of the plan. A participant’s interest in his account under the plan will also fully vest in the event of termination of service due to a participant’s normal retirement, death, disability, or upon a change in control (as defined in the plan). Vested benefits will be payable generally in the form of common stock, or to the extent participants’ accounts contain cash, benefits will be paid in cash. Fairport Savings Bank’s contributions to the employee stock ownership plan are discretionary, subject to the loan terms and tax law limits. Therefore, benefits payable under the employee stock ownership plan cannot be estimated. Pursuant to the accounting guidance governing employers’ accounting for employee stock ownership plans, we are required to record compensation expense each year in an amount equal to the fair market value of the shares released from the suspense account. In the event of a change in control, the employee stock ownership plan will terminate.
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Directors’ Compensation
FSB Community Bankshares, Inc. pays no fees for service on the Board of Directors or Board committees. However, each of the individuals who currently serves as one of our directors also serves as a director of Fairport Savings Bank and earns fees in that capacity.
In 2010, each non-employee director received a fee of $900 for each scheduled monthly meeting, and received $350 for attendance at meetings of the Audit Committee, Compensation/Benefits/Marketing Committee, Nominating Committee and ALCO Committee. As of January 1, 2011, director fees were increased to $1,000 for each scheduled monthly meeting. In addition to these fees, in 2010 Director Twitchell received a fee of $3,667 for serving as the Chairman of the Board; Director Pender received a fee of $2,750 for serving as Vice Chairman of the Board; Director Sturn received a fee of an additional $25 per meeting for serving as Chairman of the Compensation/Benefits/Marketing Committee; Director Lindsay received a fee of an additional $25 per meeting for serving as Chairman of the Audit Committee; Director O’ Neil received a fee of an additional $25 per meeting for serving as Chairman of the Nominating Committee. Fairport Savings Bank paid fees totaling $108,500 to its nine board members during the year ended December 31, 2010.
The following table sets forth for the year ended December 31, 2010 certain information as to the total remuneration we paid to our directors other than Mr. Gavenda. No additional compensation was paid to Mr. Gavenda for his service as a director.
Name | Fees earned or paid in cash | Total | ||||||
Thomas J. Hanss(1) | $ | 683 | $ | 683 | ||||
Gary Lindsay | 13,600 | 13,600 | ||||||
Terence O’Neil | 12,400 | 12,400 | ||||||
Lowell C. Patric | 11,650 | 11,650 | ||||||
Alicia H. Pender | 15,900 | 15,900 | ||||||
James E. Smith | 13,150 | 13,150 | ||||||
Robert W. Sturn | 12,900 | 12,900 | ||||||
Lowell T. Twitchell | 15,417 | 15,417 | ||||||
Charis W. Warshof | $ | 12,800 | $ | 12,800 |
(1) | Director Hanss retired from the board effective December 31, 2009 and received December 2009 board fees in January 2010. |
Section 16(a) Beneficial Ownership Reporting Compliance
Our executive officers and directors and beneficial owners of greater than 10% of the outstanding shares of common stock are required to file reports with the Securities and Exchange Commission disclosing beneficial ownership and changes in beneficial ownership of our common stock. Securities and Exchange Commission rules require disclosure if an executive officer, director or 10% beneficial owner fails to file these reports on a timely basis. Based on our review of ownership reports and management questionnaires, we believe that none of our executive officers or directors failed to file these reports on a timely basis for 2010.
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Related Party Transactions
The Sarbanes-Oxley Act generally prohibits us from making loans to our executive officers and directors, but it contains a specific exemption from such prohibition for loans made by Fairport Savings Bank to our executive officers and directors in compliance with federal banking regulations.
The aggregate amount of our outstanding loans to our officers and directors and their related entities was approximately $359,000 at December 31, 2010. All of such loans were made in the ordinary course of business, were made on the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with other persons not related to us, and did not involve more than the normal risk of collectibility or present other unfavorable features. These loans were performing according to their repayment terms at December 31, 2010, and were made in compliance with federal banking regulations.
In accordance with the listing standards of the Nasdaq Stock Market, any transactions that would be required to be reported under this section of this proxy statement must be approved by our Audit Committee or another independent body of the board of directors. In addition, any transaction with a director is reviewed by and subject to approval of the members of the board of directors who are not directly involved in the proposed transaction to confirm that the transaction is on terms that are no less favorable as those that would be available to us from an unrelated party through an arms-length transaction.
PROPOSAL II — RATIFICATION OF APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee of FSB Community Bankshares, Inc. has approved the engagement of ParenteBeard LLC to be our independent registered public accounting firm for the year ending December 31, 2011. At the Annual Meeting, stockholders will consider and vote on the ratification of the Audit Committee’s engagement of ParenteBeard LLC for the year ending December 31, 2011. A representative of ParenteBeard LLC is not expected to attend the Annual Meeting.
Changes In and Disagreements with Accountants on Accounting and Financial Disclosures
On October 1, 2009, the Company was notified that the audit practice of Beard Miller Company (“Beard”) an independent registered public accounting firm, was combined with Parente Randolph (“Parente”) to form ParenteBeard LLC (“ParenteBeard”) in a transaction pursuant to which Beard combined its operations with Parente and certain of the professional staff and partners of Beard joined Parente either as employees or partners of ParenteBeard. On October 1, 2009, Beard resigned as the independent registered public accounting firm of the Company. On October 2, 2009 with the approval of the Audit Committee of the Company’s Board of Directors, ParenteBeard was engaged as its independent registered public accounting firm.
Prior to engaging ParenteBeard, the Company did not consult with ParenteBeard regarding the application of accounting principles to a specific completed or contemplated transaction or regarding the type of audit opinion that might be rendered by ParenteBeard on the Company’s consolidated financial statements, and ParenteBeard did not provide any written or oral advice that was an important factor considered by the Company in reaching a decision as to any such accounting, auditing or financial reporting issue.
The report of independent registered public accounting firm of Beard regarding the Company’s financial statements for the years ended December 31, 2008 and 2007 did not contain any adverse opinion or disclaimer of opinion and were not qualified or modified as to uncertainty, audit scope or accounting principles.
During the years ended December 31, 2008 and 2007, and during the interim period from the end of the most recently completed year through October 1, 2009, the date of resignation, there were no disagreements with Beard on any matter of accounting principles or practices, financial statement disclosure or auditing scope or procedures, which disagreements, if not resolved to the satisfaction of Beard would have caused it to make reference to such disagreement in its reports.
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The Company provided ParenteBeard with a copy of the disclosure on October 1, 2009, and ParenteBeard issued a letter stating that it agrees with our disclosure on this matter. This letter, dated October 5, 2009 was included as an exhibit to our Current Report on Form 8-K, filed with the Securities and Exchange Commission on October 5, 2009.
Set forth below is certain information concerning aggregate fees billed for professional services rendered by ParenteBeard and Beard during the years ended December 31, 2010 and 2009:
Audit Fees. The aggregate fees billed to us by ParenteBeard and Beard for professional services rendered for the audit of our annual consolidated financial statements, review of the consolidated financial statements included in our Quarterly Reports on Form 10-Q and services that are normally provided by ParenteBeard and Beard in connection with statutory and regulatory filings and engagements were $105,511 and $91,885 for the years ended December 31, 2010 and 2009, respectively. Additionally, fees in 2010 include professional services rendered for the audit of the Company’s financial statement in accordance with requirements of the Department of Housing and Urban Development (HUD).
Audit Related Fees. There were no fees billed to us by ParenteBeard and Beard for assurance and related services rendered by ParenteBeard and Beard that are reasonably related to the performance of the audit of and review of the financial statements and that are not already reported in “Audit Fees,” above, during the years ended December 31, 2010 and 2009, respectively.
Tax Fees. There were no tax fees billed to us by ParenteBeard and Beard during 2010 or 2009.
All Other Fees. There were no fees billed to us by ParenteBeard and Beard during the years ended December 31, 2010 and 2009, respectively that are not described above.
The Audit Committee preapproves all auditing services and permitted non-audit services (including the fees and terms thereof) to be performed for us by ParenteBeard and Beard, subject to the de minimus exceptions for non-audit services described in Section 10A(i)(1)(B) of the Securities Exchange Act of 1934, as amended, which are approved by the Audit Committee prior to the completion of the audit.
In order to ratify the selection of ParenteBeard LLC as our independent registered public accounting firm for the year ending December 31, 2011, the proposal must receive the affirmative vote of at least a majority of the votes cast at the Annual Meeting, without regard to either broker non-votes, or shares as to which the “ABSTAIN” box has been selected. The Audit Committee of the Board of Directors recommends a vote “FOR” the ratification of ParenteBeard LLC as our independent registered public accounting firm for the year ending December 31, 2011.
STOCKHOLDER PROPOSALS
In order to be eligible for inclusion in the proxy materials for next year’s annual meeting of stockholders, any stockholder proposal to take action at such meeting must be received at FSB Community Bankshares, Inc.’s executive office, 45 South Main Street, Fairport, New York 14450, no later than December 26, 2011. Any such proposals shall be subject to the requirements of the proxy rules adopted under the Exchange Act.
ADVANCE NOTICE OF BUSINESS TO BE CONDUCTED
AT AN ANNUAL MEETING
Under our Bylaws, a stockholder must follow certain procedures to nominate persons for election as directors or to introduce an item of business at a meeting of stockholders. These procedures provide, generally, that stockholders desiring to make nominations for directors, or to bring a proper subject of business before the meeting, must do so by a written notice timely received (generally not later than five (5) days in advance of such meeting, subject to certain exceptions) by the Secretary of FSB Community Bankshares, Inc.
Nothing in this proxy statement shall be deemed to require us to include in our proxy statement and proxy relating to an annual meeting any stockholder proposal that does not meet all of the requirements for inclusion established by the Securities and Exchange Commission in effect at the time such proposal is received.
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The 2012 Annual Meeting of Stockholders is expected to be held on May 23, 2012. Accordingly, advance written notice for certain business, or nominations to the Board of Directors, to be brought before the next annual meeting must be given to us by May 18, 2012. If notice is received after May 18, 2012, it will not be considered timely, and we will not be required to present the matter at the stockholders meeting.
OTHER MATTERS
The Board of Directors is not aware of any business to come before the Annual Meeting other than the matters described above in the Proxy Statement. However, if any matters should properly come before the Annual Meeting, it is intended that the Board of Directors, as holders of the proxies, will act as determined by a majority vote.
MISCELLANEOUS
The cost of solicitation of proxies will be borne by FSB Community Bankshares, Inc. FSB Community Bankshares, Inc. will reimburse brokerage firms and other custodians, nominees and fiduciaries for reasonable expenses incurred by them in sending proxy materials to the beneficial owners of common stock. In addition to solicitations by mail, directors, officers and regular employees of FSB Community Bankshares, Inc. may solicit proxies personally or by telephone without additional compensation.
A COPY OF FSB COMMUNITY BANKSHARES, INC.’S ANNUAL REPORT ON FORM 10-K FOR THE YEAR ENDED DECEMBER 31, 2010 WILL BE FURNISHED WITHOUT CHARGE TO STOCKHOLDERS AS OF THE RECORD DATE UPON WRITTEN REQUEST TO THE CORPORATE SECRETARY, 45 SOUTH MAIN STREET, FAIRPORT, NEW YORK OR BY CALLING (585) 223-9080 AND IS AVAILABLE AT WWW.FAIRPORTSAVINGSBANK.COM.
BY ORDER OF THE BOARD OF DIRECTORS | |
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Leslie J. Zornow | |
Secretary |
Fairport, New York
April 25, 2011
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REVOCABLE PROXY
FSB COMMUNITY BANKSHARES, INC.
ANNUAL MEETING OF STOCKHOLDERS
May 25, 2011
The undersigned hereby appoints the official proxy committee, consisting of the Board of Directors, with full powers of substitution, to act as attorneys and proxies for the undersigned to vote all shares of common stock of the Company which the undersigned is entitled to vote at the Annual Meeting of Stockholders (“Annual Meeting”) to be held at the Perinton Community Center located at 1350 Turk Hill Road, Fairport, New York 14450, on Wednesday, May 25, 2011 at 2:00 p.m. local time. The official proxy committee is authorized to cast all votes to which the undersigned is entitled as follows:
FOR | WITHHOLD | FOR ALL EXCEPT | |
1. The election of Gary Lindsay, Terence O’ Neil and Lowell T. Twitchell, each to serve for a three-year term. INSTRUCTION: To withhold your vote for one or more nominees, write the name(s) of the nominee(s) on the line(s) below. ______________________________ ______________________________ ______________________________ | | | |
FOR | AGAINST | ABSTAIN | |
2. The ratification of the appointment of ParenteBeard LLC as the Company’s independent registered public accounting firm for the year ending December 31, 2011. | | | |
The Board of Directors recommends a vote “FOR” each of the listed proposals.
THIS PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS PROXY WILL BE VOTED FOR EACH OF THE PROPOSALS STATED ABOVE. IF ANY OTHER BUSINESS IS PROPERLY PRESENTED AT SUCH ANNUAL MEETING, THIS PROXY WILL BE VOTED AS DIRECTED BY A MAJORITY OF THE BOARD OF DIRECTORS. AT THE PRESENT TIME, THE BOARD OF DIRECTORS KNOWS OF NO OTHER BUSINESS TO BE PRESENTED AT THE ANNUAL MEETING.
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
Should the undersigned be present and elect to vote at the Annual Meeting or at any adjournment thereof and after notification to the Secretary of the Company at the Annual Meeting of the stockholder’s decision to terminate this proxy, then the power of said attorneys and proxies shall be deemed terminated and of no further force and effect. This proxy may also be revoked by sending written notice to the Secretary of the Company at the address set forth on the Notice of Annual Meeting of Stockholders, or by the filing of a later proxy prior to a vote being taken on a particular proposal at the Annual Meeting.
The undersigned acknowledges receipt from the Company prior to the execution of this proxy of a Notice of Annual Meeting of Stockholders and Proxy Statement dated April 25, 2011 and audited financial statements.
Dated: _________________________ | Check Box if You Plan to Attend Annual Meeting | |
_______________________________ | ___________________________________ | |
PRINT NAME OF STOCKHOLDER | PRINT NAME OF STOCKHOLDER | |
_______________________________ | ___________________________________ | |
SIGNATURE OF STOCKHOLDER | SIGNATURE OF STOCKHOLDER | |
Please sign exactly as your name appears on this card. When signing as attorney, executor, administrator, trustee or guardian, please give your full title.
Please complete and date this proxy and return it promptly
in the enclosed postage-prepaid envelope.