The Israeli Companies Law requires the board of directors of a public company to determine a minimum number of directors with “accounting and financial expertise.” Our board of directors determined, accordingly, that at least one director must have “accounting and financial expertise.”
In addition, no person may serve as an outside director if the person’s position or other activities create, or may create, a conflict of interest with the person’s position as director or may otherwise interfere with the person’s ability to serve as director. If, at the time an outside director is appointed all members of the board of directors are of the same gender, then that outside director must be of the other gender. A director of one company may not be appointed as an outside director of another company if a director of the other company is acting as an outside director of the first company at such time.
At least one of the outside directors elected must have “accounting and financial expertise” and any other outside director must have “accounting and financial expertise” or “professional qualification” as such terms are defined by regulations promulgated under the Israeli Companies Law. However, Israeli companies listed on certain stock exchanges outside Israel, including The NASDAQ Global Market, are not required to appoint an outside director with such ‘accounting and financial expertise’ if a director with accounting and financial expertise who qualifies as an independent director for purposes of audit committee membership under the laws of the foreign country in which the stock exchange is located serves on its board of directors. All of the outside directors of such a company must have such ‘professional qualification.’
The outside directors are elected by shareholders at a general meeting, provided that either:
In general, outside directors serve for a three-year term and may be reelected to one additional three-year term. However, Israeli companies that are listed on certain stock exchanges outside Israel, including The NASDAQ Global Market, as is our company, may, subject to certain conditions, appoint an outside director for further terms of not more than three years each. Such conditions include the determination by the audit committee and board of directors, that, in view of the director’s professional expertise and special contribution to the company’s board of directors and its committees, the appointment of the outside director for a third term or more is in the best interests of the company.
An outside director may be removed from office at the initiative of the board of directors at a special general meeting of shareholders, if the board resolves that the statutory requirements for that person’s appointment as outside director no longer exist, or that the outside director has violated his or her duty of loyalty to the company. The resolution of the special general meeting of shareholders regarding the termination of office of an outside director requires the same majority that is required for the election of an outside director. The court may order the termination of the office of an outside director on the same grounds, following a motion filed by a director or a shareholder.
Each committee of the board of directors that is authorized to exercise powers vested in the board of directors must include at least one outside director, and the audit committee must include all the outside directors. An outside director is entitled to compensation as provided in regulations adopted under the Israeli Companies Law and is otherwise prohibited from receiving any other compensation, directly or indirectly, in connection with such service.
Our Board of Directors has two outside directors under Israeli law, Mr. Dov Kleiman, who has “accounting and financial expertise,” and Ms. Eliane Markowitz, who has “professional qualification,” as such terms are defined under the Israeli Companies Law.
Independent Directors. In general, NASDAQ Marketplace Rules require that the board of directors of a NASDAQ-listed company have a majority of independent directors and that its audit committee consist solely of independent directors, each of whom satisfies the respective “independence” requirements of NASDAQ and the Securities and Exchange Commission. We currently comply with such requirements. Our Board of Directors has determined that each of Mr. Martin Bandel, Mr. Dov Kleiman, Ms. Eliane Markowitz, Mr. Ron Sandak and Mr. Itzchak Zilberberg qualifies as an independent director under the requirements of the Securities and Exchange Commission and NASDAQ. Mr. Dov Kleiman and Ms. Eliane Markowitz are also our outside directors within the meaning of the Israeli Companies Law.
In addition, under a recent amendment to the Israeli Companies Law, Israeli public companies may determine in their articles of association the number of independent directors, within the meaning of the Israeli Companies Law, that must serve on their board of directors. Under the Israeli Companies Law, such companies may further elect to adopt a provision in their articles of association whereby, in the event that there is no controlling shareholder or a “control block” in the company, the board of directors will have a majority of independent directors, and in the event that a controlling shareholder or a “control block” does exist in the company, at least one third of the board members will be independent directors. The term “control block” means shares conferring 25% or more of the voting rights in the company. A director who qualifies as an outside director within the meaning of the Israeli Companies Law and that the audit committee has approved such qualification, and who has not served as a director of the company for more than nine consecutive years, constitutes an “independent director” under the Israeli Companies Law. We have not included such a provision in our articles of association since our board of directors complies with the independent director requirements of the NASDAQ Marketplace Rules described above.
Audit Committee
Under the Israeli Companies Law, the board of directors of any public company must establish an audit committee. The audit committee must consist of at least three directors and must include all of the outside directors. The audit committee may not include: the chairman of the board of directors; any director employed by the company or providing services to the company on an ongoing basis; or a controlling shareholder or any of the controlling shareholder’s relatives. Under the Israeli Companies Law, the role of the audit committee is to identify faults in the business practices of the company, among other things, by consulting with the company’s independent registered public accounting firm and internal auditor, and to make recommendations to the board for remedying such faults. In addition, under the Israeli Companies Law, the approval of the audit committee is required for specified actions and transactions with office holders and controlling shareholders.
In addition, the NASDAQ Marketplace Rules require us to establish an audit committee comprised of at least three members, all of whom must be independent directors, each of whom is financially literate and satisfies the respective “independence” requirements of the Securities and Exchange Commission and NASDAQ and at least one of whom has accounting or related financial management expertise at senior levels within a company.
Our audit committee consists of four members, Martin Bandel, Dov Kleiman, Eliane Markowitz and Ron Sandak, all of whom satisfy the respective “independence” requirements of the Securities and Exchange Commission and NASDAQ and are financially literate. Our board of directors has determined that each of Martin Bandel, Dov Kleiman and Ron Sandak qualifies as an audit committee financial expert, as defined by rules of the Securities and Exchange Commission. We believe that the composition and function of the audit committee comply with the requirements of Israeli law, the Securities and Exchange Commission and NASDAQ Marketplace Rules.
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PROPOSAL II
APPROVAL OF EXECUTION OF EXEMPTION AND INDEMNIFICATION LETTERS FOR TWO NEW
DIRECTORS
Under the Israeli Companies Law, an undertaking in advance to exempt or indemnify an office holder must be approved by our Audit Committee and Board of Directors and, if the office holder is a director, also by the shareholders, in that order.
At our 2001 Annual General Meeting, our shareholders approved a form of letter of indemnification for liabilities or expenses incurred by our officers and directors as a result of their acts in such capacities, subject to Israeli law, in an aggregate amount not to exceed $3.5 million, and a form of letter of exemption with respect to a breach of the officer’s or director’s duty of care towards us. We have provided letters of exemption and indemnification to each of our current directors and officers other than our two recent director appointees, Messrs. Ron Sandak and Itzchak Zilberberg. Accordingly, our Audit Committee and Board of Directors have approved, subject to shareholder approval, our execution and issuance of exemption and indemnification letters to each of the foregoing directors in the same forms provided to our other current directors and officers.
Under the Israeli Companies Law, a company may not exempt in advance a director from his or her liability to the company for a breach of his or her duty of care with respect to a distribution. In addition, a company may not exempt or indemnify an officer or director for any of the following: (i) a breach by the officer or director of his or her duty of loyalty, however it may indemnify an officer or director if he or she acted in good faith and had reasonable grounds to assume that the act would not prejudice the company; (ii) a breach by the officer or director of his or her duty of care if such breach was committed intentionally or recklessly, unless the breach was committed only negligently; (iii) any act or omission committed with intent to derive an unlawful personal gain; and (iv) any fine or forfeiture imposed on the officer or director.
It is therefore proposed that at the Meeting the following resolution be adopted:
“RESOLVED, that STARLIMS Technologies Ltd. be, and hereby, is authorized to execute and issue exemption and indemnification letters to Messrs. Ron Sandak and Itzchak Zilberberg in the same forms provided to its other current directors and officers.”
The affirmative vote of the holders of a majority of the ordinary shares represented at the Meeting, in person or by proxy, entitled to vote and voting on the matter, is required to approve the foregoing resolution.
The Board of Directors recommends a vote FOR the foregoing resolution.
PROPOSAL III
RATIFICATION AND APPROVAL OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC
ACCOUNTANTS
Our Board of Directors first appointed Brightman Almagor Zohar & Co., registered public accountants, a member firm of Deloitte Touche Tohmatsu, as our independent public accountants in 1993 and has reappointed the firm as our independent public accountants since such time.
At the Meeting, shareholders will be asked to ratify and approve the re-appointment of Brightman Almagor Zohar & Co. as our independent registered public accountants for the fiscal year ending 2009, pursuant to the recommendation of our Audit Committee and Board of Directors.
In accordance with applicable law and our Articles of Association, and pursuant to the recommendation of our Audit Committee, our Board of Directors pre-approved the remuneration of Brightman Almagor Zohar & Co. according to the volume and nature of their services. With respect to fiscal year 2008, the fees billed by Brightman Almagor Zohar & Co. were approximately $111,000 for audit services and approximately $33,000 for tax-related services.
It is therefore proposed that at the Meeting the following resolution be adopted:
“RESOLVED, that the appointment of Brightman Almagor Zohar & Co., registered public accountants, a member firm of Deloitte Touche Tohmatsu, as the independent registered public accounting firm of STARLIMS Technologies Ltd. to conduct the annual audit of its financial statements for the year ending December 31, 2009, be and hereby is ratified and approved.”
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The affirmative vote of the holders of a majority of the ordinary shares represented at the Meeting, in person or by proxy, entitled to vote and voting on the matter, is required to approve the foregoing resolution.
The Board of Directors recommends a vote FOR the foregoing resolution.
REVIEW AND DISCUSSION OF DIRECTORS’ REPORT, AUDITOR’S REPORT, AND CONSOLIDATED
FINANCIAL STATEMENTS
At the Meeting, our directors’ annual report to shareholders, auditor’s report and the audited consolidated financial statements for the year ended December 31, 2008 will be presented. We will hold a discussion with respect to the financial statements at the Meeting. This Item will not involve a vote of the shareholders.
The directors’ report, auditor’s report and consolidated financial statements for the year ended December 31, 2008, together with our annual report on Form 20-F for the year ended December 31, 2008 (filed with the Securities and Exchange Commission on March 25, 2009), are available on our website atwww.starlims.com or through the EDGAR website of the Securities and Exchange Commission atwww.sec.gov. Shareholders may receive a hard copy of the annual report on Form 20-F containing the consolidated financial statements free of charge upon request. None of the directors’ report, auditor’s report, consolidated financial statements, the Form 20-F or the contents of our website form part of the proxy solicitation material.
| | By Order of the Board of Directors,
Eric Fenster Corporate Secretary |
Dated: May 21, 2009
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ITEM 2
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STARLIMS TECHNOLOGIES LTD ANNUAL MEETING TO BE HELD ON 06/25/09 |
FOR HOLDERS AS OF 05/21/09 | |
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YOU MAY ENTER YOUR VOTING INSTRUCTIONS AT 1-800-454-8683, OR WWW.PROXYVOTE.COM UP UNTIL 11:59 PM EASTERN TIME THE DAY BEFORE THE CUT-OFF OR MEETING DATE. |
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DIRECTORS | 
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PROPOSAL(S) | | DIRECTORS RECOMMEND |
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1A | - REELECTION OF ITSCHAK FRIEDMAN, FOR TERM EXPIRING -->>> AT 2010 ANNUAL GENERAL MEETING OF SHAREHOLDERS. | | | FOR | --->>> |
1B | - REELECTION OF DINU TOIBA, FOR TERM EXPIRING ------->>> AT 2010 ANNUAL GENERAL MEETING OF SHAREHOLDERS. | | | FOR | --->>> |
1C | - REELECTION OF CHAIM FRIEDMAN, FOR TERM EXPIRING ----->>> AT 2010 ANNUAL GENERAL MEETING OF SHAREHOLDERS. | | | FOR | --->>> |
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1D | - REELECTION OF EYAL GUTERMAN, FOR TERM EXPIRING ---->>> AT 2010 ANNUAL GENERAL MEETING OF SHAREHOLDERS. | | | FOR | --->>> |
1E | - REELECTION OF MARTIN BANDEL, FOR TERM EXPIRING ----->>> AT 2010 ANNUAL GENERAL MEETING OF SHAREHOLDERS. | | | FOR | --->>> |
1F | - REELECTION OF RON SANDAK, FOR TERM EXPIRING ----->>> AT 2010 ANNUAL GENERAL MEETING OF SHAREHOLDERS. | | | FOR | --->>> |
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1G | - REELECTION OF ITZCHAK ZILBERBERG, FOR TERM EXPIRING ----->>> AT 2010 ANNUAL GENERAL MEETING OF SHAREHOLDERS. | | | FOR | --->>> |
2 | - APPROVAL OF THE EXECUTION AND ISSUANCE OF EXEMPTION ------>>> AND INDEMNIFICATION LETTERS TO MESSRS. RON SANDAK AND ITZCHAK ZILBERBERG, DIRECTORS, IN THE SAME FORMS PROVIDED TO OUR OTHER CURRENT DIRECTORS AND OFFICERS. | | | FOR | --->>> |
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3 | -RATIFICATION AND APPROVAL OF THE REAPPOINTMENT ------->>> OF BRIGHTMAN ALMAGOR ZOHAR & CO., REGISTERED PUBLIC ACCOUNTANTS, A MEMBER FIRM OF DELOITTE TOUCHE TOHMATSU, AS THE COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE YEAR ENDING DECEMBER 31, 2009. | | | FOR | --->>> |
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| *NOTE* THE 2008 ANNUAL REPORT IS AVAILABLE ON THE COMPANY’S WEBSITE (WWW.STARLIMS.COM). | | | | |
VIF01H
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IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE SHAREHOLDER MEETING TO BE HELD ON 06/25/09 FOR STARLIMS TECHNOLOGIES LTD
THE FOLLOWING MATERIAL IS AVAILABLE AT WWW.PROXYVOTE.COM
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x | THIS SPACE INTENTIONALLY LEFT BLANK | | |
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x | PLEASE INDICATE YOUR VOTING | | |
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x | INSTRUCTIONS FOR EACH PROPOSAL | |
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1A | x | x | x | | |
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1B | x | x | x | | SEE VOTING INSTRUCTION NO3 ON REVERSE
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| | SIGNATURE(S) | | DATE | | |
Proxy Services
P.O. Box 9138
Farmingdale NY 11735-9585
WRONG WAY
P.O. Box 9138
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Fold and Detach Here | | Please ensure you fold then detach and retain this portion of the Voting Instruction Form | | Fold and Detach Here |
VOTING INSTRUCTIONS
TO OUR CLIENTS:
WE HAVE BEEN REQUESTED TO FORWARD TO YOU THE ENCLOSED PROXY MATERIAL RELATIVE TO SECURITIES HELD BY US IN YOUR ACCOUNT BUT NOT REGISTERED IN YOUR NAME. ONLY WE AS THE HOLDER OF RECORD CAN VOTE SUCH SECURITIES. WE SHALL BE PLEASED TO VOTE YOUR SECURITIES IN ACCORDANCE WITH YOUR WISHES, IF YOU WILL EXECUTE THE FORM AND RETURN IT TO US PROMPTLY IN THE ENCLOSED BUSINESS REPLY ENVELOPE. IT IS UNDERSTOOD THAT IF YOU SIGN WITHOUT OTHERWISE MARKING THE FORM YOUR SECURITIES WILL BE VOTED AS RECOMMENDED BY THE BOARD OF DIRECTORS ON ALL MATTERS TO BE CONSIDERED AT THE MEETING.
FOR THIS MEETING, THE EXTENT OF OUR AUTHORITY TO VOTE YOUR SECURITIES IN THE ABSENCE OF YOUR INSTRUCTIONS CAN BE DETERMINED BY REFERRING TO THE APPLICABLE VOTING INSTRUCTION NUMBER INDICATED ON THE FACE OF YOUR FORM.
FOR MARGIN ACCOUNTS, IN THE EVENT YOUR SECURITIES HAVE BEEN LOANED OVER RECORD DATE, THE NUMBER OF SHARES WE VOTE ON YOUR BEHALF HAS BEEN OR CAN BE ADJUSTED DOWNWARD.
INSTRUCTION 1
IF YOUR SECURITIES ARE HELD BY A BROKER WHO IS A MEMBER OF THE NEW YORK STOCK EXCHANGE (NYSE), THE RULES OF THE NYSE WILL GUIDE THE VOTING PROCEDURES. THESE RULES PROVIDE THAT IF INSTRUCTIONS ARE NOT RECEIVED FROM YOU PRIOR TO THE ISSUANCE OF THE FIRST VOTE, THE PROXY MAY BE GIVEN AT DISCRETION OF YOUR BROKER (ON THE TENTH DAY, IF THE MATERIAL WAS MAILED AT LEAST 15 DAYS PRIOR TO THE MEETING DATE; ON THE FIFTEENTH DAY IF THE PROXY MATERIAL WAS MAILED 25 DAYS OR MORE PRIOR TO THE MEETING DATE). IN ORDER FOR YOUR BROKER TO EXERCISE THIS DISCRETIONARY AUTHORITY, PROXY MATERIAL WOULD NEED TO HAVE BEEN MAILED AT LEAST 15 DAYS PRIOR TO THE MEETING DATE, AND THE MATTER(S) BEFORE THE MEETING MUST BE DEEMED “ROUTINE” IN NATURE ACCORDING TO NYSE GUIDELINES. IF THESE TWO REQUIREMENTS ARE MET, AND YOU HAVE NOT COMMUNICATED TO US PRIOR TO THE FIRST VOTE BEING ISSUED, WE MAY VOTE YOUR SECURITIES AT OUR DISCRETION ON THESE MATTER(S). WE WILL NEVERTHELESS FOLLOW YOUR INSTRUCTIONS, EVEN IF OUR DISCRETIONARY VOTE HAS ALREADY BEEN GIVEN, PROVIDED YOUR INSTRUCTIONS ARE RECEIVED PRIOR TO THE MEETING DATE.
IF YOUR SECURITIES ARE HELD BY A BANK, YOUR SHARES CANNOT BE VOTED WITHOUT YOUR SPECIFIC INSTRUCTIONS.
INSTRUCTION 2
IF YOUR SECURITIES ARE HELD BY A BROKER WHO IS A MEMBER OF THE NEW YORK STOCK EXCHANGE (NYSE), THE RULES OF THE NYSE WILL GUIDE THE VOTING PROCEDURES. WE WISH TO CALL YOUR ATTENTION TO THE FACT THAT FOR THIS MEETING UNDER THE RULES OF THE NYSE, WE CANNOT VOTE YOUR SECURITIES ON ONE OR MORE OF THE MATTERS TO BE ACTED UPON AT THE MEETING WITHOUT YOUR SPECIFIC INSTRUCTIONS. THESE RULES PROVIDE THAT IF INSTRUCTIONS ARE NOT RECEIVED FROM YOU PRIOR TO THE ISSUANCE OF THE FIRST VOTE, THE PROXY FOR ONE OR MORE OF THE MATTERS MAY BE GIVEN AT THE DISCRETION OF YOUR BROKER (ON THE TENTH DAY, IF THE MATERIAL WAS MAILED AT LEAST 15 DAYS PRIOR TO THE MEETING. ON THE FIFTEENTH DAY IF THE PROXY MATERIAL WAS MAILED 25 DAYS OR MORE PRIOR TO THE MEETING DATE). IN ORDER FOR YOUR BROKER TO EXERCISE THIS DISCRETIONARY AUTHORITY FOR ONE OR MORE OF THE MATTERS, PROXY MATERIAL WOULD NEED TO HAVE BEEN MAILED AT LEAST 15 DAYS PRIOR TO THE MEETING DATE, AND THE MATTER(S) BEFORE THE MEETING MUST BE DEEMED “ROUTINE” IN NATURE ACCORDING TO NYSE GUIDELINES. IF THESE TWO REQUIREMENTS ARE MET, AND YOU HAVE NOT COMMUNICATED TO US PRIOR TO THE FIRST VOTE BEING ISSUED, WE MAY VOTE YOUR SECURITIES AT OUR DISCRETION ON ONE OR MORE OF THE MATTERS TO BE ACTED UPON AT THE MEETING. WE WILL NEVERTHELESS FOLLOW YOUR INSTRUCTIONS, EVEN IF OUR DISCRETIONARY VOTE HAS ALREADY BEEN GIVEN ON THOSE MATTERS, PROVIDED YOUR INSTRUCTIONS ARE RECEIVED PRIOR TO THE MEETING DATE.
IF YOUR SECURITIES ARE HELD IN THE NAME OF A BANK, WE REQUIRE YOUR INSTRUCTIONS ON ALL MATTERS TO BE VOTED ON AT THE MEETING.
INSTRUCTION 3
IN ORDER FOR YOUR SECURITIES TO BE REPRESENTED AT THE MEETING, IT WILL BE NECESSARY FOR US TO HAVE YOUR SPECIFIC VOTING INSTRUCTIONS. PLEASE DATE, SIGN AND RETURN YOUR VOTING INSTRUCTIONS TO US PROMPTLY IN THE RETURN ENVELOPE PROVIDED.
INSTRUCTION 4
WE HAVE PREVIOUSLY SENT YOU PROXY SOLICITING MATERIAL PERTAINING TO THE MEETING OF SHAREHOLDERS OF THE COMPANY INDICATED. ACCORDING TO OUR LATEST RECORDS, WE HAVE NOT AS OF YET RECEIVED YOUR VOTING INSTRUCTION ON THE MATTER(S) TO BE CONSIDERED AT THIS MEETING AND THE COMPANY HAS REQUESTED US TO COMMUNICATE WITH YOU IN AN ENDEAVOR TO HAVE YOUR SECURITIES VOTED.
SIGNATURE
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
| | STARLIMS Technologies Ltd. (Registrant)
By: /s/ Chaim Friedman —————————————— Chaim Friedman Chief Financial Officer |
Date: May 28, 2009