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Notice of Annual and Special Meeting of Shareholders and Management Information Circular | |
Year ended September 30, 2013 |
December 20, 2013
Dear Shareholder:
You are invited to attend an annual and special meeting (the “Meeting”) of shareholders (“Shareholders”) of The Cash Store Financial Services Inc. (“Cash Store Financial” or the "Company") to be held at the Sheraton Gateway Hotel in the Toronto Pearson International Airport, Montreux Room, Terminal 3, Toronto, Ontario, L5P 1C4, on Monday, February 3, 2014, at 9:00 a.m. (Toronto time). At the Meeting, Shareholders will be asked to consider the matters outlined in the accompanying notice of meeting.
Shareholders will be considering and voting upon annual and special business for Cash Store Financial, being (i) the reduction of the number and election of directors; (ii) the appointment of auditors; (iii) the consideration, and, if deemed appropriate, passing of a resolution confirming By-Law No. 4 and the Repeal of By-Law No. 3; (iv) the consideration, and, if deemed appropriate, passing of a resolution confirming and approving the renewal of the Company's share option plan; and (v) the consideration, and, if deemed appropriate, passing of an ordinary resolution of the disinterested Shareholders of the Company authorizing and approving the value of the interest received by 424187 Alberta Ltd. and Coliseum Capital Management LLC. under a credit facility in aggregate above 10% of the market capitalization of the Company in order to enable further draws under the credit facility.
If you are unable to attend the Meeting in person, please date, sign and return the enclosed form of proxy in the accompanying envelope, by mail or by fax, to Computershare Investor Services Inc., c/o Proxy Department, 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1, prior to 9:00 a.m. (Edmonton time) on the second last day (excluding Saturdays, Sundays, and statutory and civic holidays in Edmonton, Alberta) immediately preceding the date of the Meeting, or any adjournment(s) or postponement(s) thereof.
On behalf of Cash Store Financial’s board of directors, I would like to thank you for your continued support of Cash Store Financial. We look forward to seeing you at the Meeting.
Sincerely,
(Signed) Gordon Reykdal
Gordon Reykdal
Chief Executive Officer
NOTICE OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
to be held on February 3, 2014
NOTICE IS HEREBY GIVEN that an annual and special meeting (the “Meeting”) of the holders of common shares (“Cash Store Financial Shares”) of The Cash Store Financial Services Inc. (“Cash Store Financial” or the “Company”) will be held at the Sheraton Gateway Hotel in the Toronto Pearson International Airport, Montreux Room, Terminal 3, Toronto, Ontario, L5P 1C4, on Monday, February 3, 2014, at 9:00 a.m. (Toronto time) for the following purposes:
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(a) | to reduce the number of directors from eight (8) to six (6) and elect the directors of Cash Store Financial; |
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(b) | to appoint the auditors of Cash Store Financial and to authorize the directors to fix their remuneration; |
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(c) | to consider, and, if deemed appropriate, pass a resolution confirming By-Law No. 4 (as defined below) and the repeal of By-Law No. 3 (as defined below) in order to require advance notice to the Company in circumstances where nominations of persons for election to the board of directors are made by holders of Cash Store Financial Shares ("Shareholders"); |
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(d) | to consider, and, if deemed appropriate, pass a resolution confirming and approving the renewal of the Company's share option plan; |
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(e) | to consider, and, if deemed appropriate, pass an ordinary resolution of the disinterested Shareholders of the Company authorizing and approving the value of the interest received by 424187 Alberta Ltd. and Coliseum Capital Management LLC. under a credit facility in aggregate above 10% of the market capitalization of the Company in order to enable further draws under the credit facility; and |
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(f) | to transact such further or other business as may properly come before the Meeting or any adjournment(s) or postponement(s) thereof. |
Specific details of the matters to be put before the Meeting are set forth in the accompanying management information circular ("Information Circular").
Only Shareholders of record at the close of business on December 20, 2013, will be entitled to vote at the Meeting, or any adjournment(s) or postponement(s) thereof.
If you are unable to attend the Meeting in person, please exercise your right to vote by completing the enclosed form of proxy and returning it to Computershare Investor Services Inc., c/o Proxy Department, 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1. In order to be valid for use at the Meeting, proxies must be received by Computershare Investor Services Inc. prior to 9:00 a.m. (Edmonton time) on the second last day (excluding Saturdays, Sundays and statutory or civic holidays in Edmonton, Alberta) immediately preceding the date of the Meeting, or any adjournment(s) or postponement(s) thereof.
Further information with respect to voting by proxy is included in the Information Circular.
DATED at Edmonton, Alberta this 20th day of December, 2013.
BY ORDER OF THE BOARD OF DIRECTORS OF THE CASH STORE FINANCIAL SERVICES INC.
(signed) Eugene I. Davis
Eugene I. Davis
Chairman of the Board
GENERAL PROXY MATTERS
Solicitation of Proxies
This Information Circular is furnished in connection with the solicitation of proxies by management to be used at the Meeting. Solicitations of proxies will be primarily by mail, but may also be by newspaper publication, in person or by telephone, fax or oral communication by directors, officers, employees or agents of Cash Store Financial who will be specifically remunerated therefore. All costs of the solicitation will be borne by Cash Store Financial.
Appointment and Revocation of Proxies
Accompanying this Information Circular is a form of proxy printed on blue paper for use at the Meeting.
The persons named in the enclosed form of proxy are directors or officers of Cash Store Financial. A Shareholder wishing to appoint a person (who need not be a Shareholder) to represent such Shareholder at the Meeting rather than the persons designated in the accompanying form of proxy, may do so either by inserting such person’s name in the blank space provided in the appropriate form of proxy, or by completing another form of proxy, and in either case sending or delivering the completed form of proxy to Computershare Investor Services Inc., Proxy Dept., 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1. A form of proxy must be received by Computershare Investor Services Inc. at or prior to 9:00 a.m. (Edmonton time) on the second last business day immediately preceding the day of the Meeting, or any adjournment(s) or postponement(s) thereof. Failure to so deposit a form of proxy shall result in its invalidation.
A Shareholder who has given a form of proxy may revoke it as to any matter on which a vote has not already been cast pursuant to its authority by an instrument in writing executed by such Shareholder or by his or her attorney duly authorized in writing or, if the Shareholder is a corporation, by an officer or attorney thereof duly authorized and deposited either at the above-mentioned office of Computershare Investor Services Inc. on or before the second last business day preceding the day of the Meeting, or any adjournment(s) or postponement(s) thereof, or with the chairman of the Meeting on the day of the Meeting, or any adjournment(s) or postponement(s) thereof.
The board of directors of the Company (the “Board”) has fixed the record date for the Meeting (the “Record Date”) as the close of business on December 20, 2013. Shareholders of record as at the Record Date are entitled to receive notice of, to attend and to vote at the Meeting, or any adjournment(s) or postponement(s) thereof.
Signature of Proxy
The form of proxy must be executed by the Shareholder or his attorney authorized in writing; or, if the Shareholder is a corporation, the form of proxy should be signed in its corporate name under its corporate seal by an authorized officer whose title should be indicated. A proxy signed by a person acting as attorney or in some other representative capacity should reflect such person’s capacity following his or her signature and should be accompanied by the appropriate instrument evidencing qualification and authority to act (unless such instrument has been previously filed with Cash Store Financial).
Voting of Proxies
The persons named in the accompanying form of proxy will vote the Cash Store Financial Shares in respect of which they are appointed in accordance with the direction of the Shareholder appointing them. In the absence of such direction, such Cash Store Financial Shares will be voted IN FAVOUR of the passing of all resolutions.
Non-Registered Shareholders
Voting by Non-Registered Shareholders
Only registered Shareholders or the persons they appoint as their proxies are permitted to vote at the Meeting. Most Shareholders are “non-registered” Shareholders (“Non-Registered Shareholders”) because the Cash Store Financial Shares they own are not registered in their names but are instead registered in the name of the brokerage firm, bank or trust corporation through which they purchased the Cash Store Financial Shares. Cash Store Financial Shares beneficially owned by a Non-Registered Shareholder are registered either: (i) in the name of an intermediary (an “Intermediary”) that the Non-Registered Shareholder deals with in respect of the Cash Store Financial Shares (Intermediaries include, among others, banks, trust companies, securities dealers or brokers and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and similar plans); or (ii) in the name of a clearing agency (such as The Canadian Depository for Securities Limited) of which the Intermediary is a participant. In accordance with applicable securities law requirements, Cash Store Financial will have distributed copies of the notice of meeting, this Information Circular, the form of proxy and the supplemental mailing list return card (collectively, the “Meeting Materials”) to the clearing agencies and Intermediaries for distribution to Non-Registered Shareholders.
Intermediaries are required to forward the Meeting Materials to Non-Registered Shareholders unless a Non-Registered Shareholder has waived the right to receive them. Intermediaries often use service companies to forward the Meeting Materials to Non-Registered Shareholders. Generally, Non-Registered Shareholders who have not waived the right to receive Meeting Materials will either:
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(i) | be given a voting instruction form which is not signed by an Intermediary and which, when properly completed and signed by the Non-Registered Shareholder and returned to an Intermediary or its service corporation, will constitute voting instructions (often called a “voting instruction form”) which the Intermediary must follow. Typically, the voting instruction form will consist of a one page pre-printed form. Sometimes, instead of the one page pre-printed form, the voting instruction form will consist of a regular printed proxy form accompanied by a page of instructions which contains a removable label with a bar-code and other information. In order for the form of proxy to validly constitute a voting instruction form, the Non-Registered Shareholder must remove the label from the instructions and affix it to the form of proxy, properly complete and sign the form of proxy and then submit it to the Intermediary or its service corporation in accordance with the instructions of the Intermediary or its service corporation; or |
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(ii) | be given a form of proxy which has already been signed by an Intermediary (typically by a facsimile, stamped signature), which is restricted as to the number of shares beneficially owned by the Non-Registered Shareholder, but which is otherwise not completed by the Intermediary. Because an Intermediary has already signed the form of proxy, this form of proxy is not required to be signed by the Non-Registered Shareholder when submitting the proxy. In this case, the Non-Registered Shareholder who wishes to submit a proxy should properly complete the form of proxy and deposit it with the Company, c/o Computershare Investor Services Inc., Proxy Dept., 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1. |
In either case, the purpose of these procedures is to permit Non-Registered Shareholders to direct the voting of the Cash Store Financial Shares they beneficially own. Should a Non-Registered Shareholder who receives one of the above forms wish to vote at the Meeting in person (or have another person attend and vote on behalf of the Non-Registered Shareholder), the Non-Registered Shareholder should strike out the persons named in the form of proxy and insert the Non-Registered Shareholder or such other person’s name in the blank space provided. In either case, Non-Registered Shareholders should carefully follow the instructions of their Intermediary, including those regarding when and where the proxy or voting instruction form is to be delivered.
A Non-Registered Shareholder may revoke a voting instruction form or a waiver of the right to receive Meeting Materials and to vote which has been given to an Intermediary at any time by written notice to the Intermediary provided that an Intermediary is not required to act on a revocation of a voting instruction form or of a waiver of the right to receive Meeting Materials and to vote which is not received by the Intermediary at least seven (7) days prior to the Meeting.
Exercise of Discretion of Proxy
The persons named in the enclosed form of proxy will vote the shares in respect of which they are appointed in accordance with the direction of the shareholders appointing them. In the absence of such direction, such shares will be voted IN FAVOUR of the passing of all the resolutions described below. The enclosed form of proxy confers discretionary authority upon the persons named therein with respect to amendments or variations to matters identified in the Notice of Meeting and with respect to other matters which may properly come before the Meeting. At the date of this Information Circular, management knows of no amendments, variations or other matters to come before the Meeting other than the matters referred to in the Notice of Meeting. However, if any other matters which are not now known to management should properly come before the Meeting, the proxy will be voted on such matters in accordance with the best judgment of the named proxies.
Voting Cash Store Financial Shares and Principal Holders Thereof
As at the date hereof, 17,571,813 Cash Store Financial Shares were issued and outstanding. Each Cash Store Financial Share entitles the holder thereof to one vote on all matters to be acted upon at the Meeting. The Record Date for the determination of Shareholders entitled to receive notice of the Meeting has been fixed at December 20, 2013. In accordance with the provisions of the Business Corporations Act (Ontario) (the “OBCA”), the Company will prepare a list of Shareholders as of such Record Date. Each Shareholder named in the list will be entitled to vote the Cash Store Financial Shares shown opposite his or her name on the list at the Meeting. All such Shareholders of record as of the time of the Meeting are entitled either to attend and vote thereat in person the respective Cash Store Financial Shares held by them or, provided a completed and executed proxy shall have been delivered to the registered office of the Company or its transfer agent within the time specified in the attached Notice of Meeting, to attend and vote thereat by proxy the respective Cash Store Financial Shares held by them.
To the knowledge of the directors and executive officers of the Company, as of the date hereof, the only persons or companies that beneficially own, directly or indirectly, or control or direct voting securities of the Company carrying more than 10% of the voting rights attached to the voting securities of the Company are as follows:
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| Number of Cash Store Financial Shares(1) | Percentage of Outstanding Cash Store Financial Shares |
Gordon Reykdal Edmonton, Alberta, Canada | 3,640,300(2) | 20.7% |
Coliseum Capital Management, LLC Stamford, Connecticut | 3,122,578(3) | 17.8% |
Beutel Goodman & Co. Ltd. Toronto, Ontario, Canada | 1,835,200(4) | 10.4% |
Notes:
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(1) | The information on the shares beneficially owned, or controlled or directed, directly or indirectly, not being within the knowledge of the Company, has been obtained by the Company from publicly disclosed information and/or furnished by the Shareholders listed. |
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(2) | 3,222,635 of these shares are directly owned by 424187 Alberta Ltd., a company controlled by Mr. Gordon Reykdal; 272,968 are held by Mr. Gordon Reykdal directly and 144,697 are held by Mr. Gordon Reykdal’s spouse. |
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(3) | Mr. Adam Gray and Mr. Christopher Shackelton share dispositive and voting power over these shares. The amount of Cash Store Financial shares Shown is as of September 30, 2013, the date of the most recent Schedule 13F filed with the U.S. Securities and Exchange Commission. |
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(4) | As described in Schedule 13G filed on January 17, 2013, all of the shares reported are owned by investment advisory clients of Beutel Goodman & Co Ltd. In its role as investment adviser, Beutel Goodman & Co Ltd. has voting and dispositive power with respect to these shares. Share holdings are reflective of those reported directly to the company by representatives Beutel Goodman & Co Ltd. |
MANAGEMENT INFORMATION CIRCULAR
This Information Circular is furnished in connection with the solicitation of proxies by and on behalf of the management of Cash Store Financial for use at the Meeting and any adjournment(s) or postponement(s) thereof. No person has been authorized to give any information or to make any representation in connection with any matters to be considered at the Meeting other than those contained in this Information Circular and, if given or made, any such information or representation must not be relied upon as having been authorized.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
No person who has been a director, executive officer, proposed director or Shareholder of the Company at any time since the beginning of its last completed financial year, a proposed director of the Company, or any associate or affiliate of any such persons has any material interest, direct or indirect, in any matter to be acted upon at the Meeting, other than the election of directors, the approval of the Share Option Plan Resolution (as defined below) and the Interest Payment Resolution (as defined below) as disclosed in this Information Circular.
CASH STORE FINANCIAL ANNUAL AND SPECIAL MEETING MATTERS
At the Meeting, Shareholders will be asked to: (i) elect six (6) directors of Cash Store Financial, (ii) appoint KPMG LLP as the auditors of Cash Store Financial, (iii) confirm By-Law No. 4 and Repeal By-Law No. 3, (iv) approve the renewal of the Company's stock option plan, and (v) pass an ordinary resolution of the disinterested shareholders of the Company authorizing and approving the value of the interest received by 424187 Alberta Ltd. and Coliseum Capital Management LLC. under a credit facility in aggregate above 10% of the market capitalization of the Company in order to enable further draws under the credit facility.
Election of Directors
The Company’s articles of incorporation (the "Articles") provide that the Board consist of a minimum of three (3) and a maximum of ten (10) directors. The Board currently consists of eight (8) directors, and it is proposed to reduce the number of directors to six (6) for the following year. At the Meeting, each of the six (6) persons named hereunder will be proposed for election as directors. Unless authority to do so is withheld, the persons named in the accompanying proxy intend to vote for the reduction in the number of directors and the election of the nominees whose names are set forth below. Management does not contemplate that any of the nominees will be unable to serve as a director, but if that should occur for any reason prior to the Meeting, it is intended that discretionary authority shall be exercised by the persons named in the accompanying proxy to vote the proxy for the election of any other person or persons in place of any nominee or nominees unable to serve. Each director elected will hold office until the close of the first annual meeting of Shareholders of the Company following his election unless his office is earlier vacated in accordance with the Company’s by-laws.
As described below in this Information Circular, the Corporate Governance and Nominating Committee identifies candidates with the necessary skills for the position and recommends candidates for current and future vacancies on the Board. It does so after assessing the performance and effectiveness of the Board, Board’s committees, the chairman, the chairman of each committee and individual directors. Thus the Board has come to the conclusion that the group of nominees proposed to Shareholders is a highly skilled group and meets the need of the Company. The Company’s form of proxies already allow Shareholders to vote for each director individually.
The following table sets forth the name, province or state and country of residence, principal occupation, business or employment, year first elected a director of the Company, and number of shares beneficially owned or controlled or directed, directly or indirectly, by each nominee for election as a director of the Company. The statement as to the Cash Store Financial Shares beneficially owned, directly or indirectly, or over which control or direction is exercised by the nominees for election as directors hereinafter named is in each instance based upon information furnished by the person concerned and is as at date hereof.
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Name, Province or State, and Country of Residence | Position with the Company and Date First Became a Director | Principal Occupation, Business or Employment (5 preceding years unless otherwise indicated) | Number and percentage of Cash Store Financial Shares beneficially owned, directly or indirectly, or over which control or direction is exercised |
Eugene I. Davis (2)(3) Livingston, New Jersey, USA
| Chairman of the Board June 26, 2013 | In addition to Cash Store Financial, Mr. Davis is also a director of the following five public companies: Atlas Air Worldwide Holdings, Inc., Global Power Equipment Group Inc., Spectrum Brands, Inc., WMI Holdings Corp., and U.S. Concrete, Inc. Mr. Davis is a director of ALST Casino Holdco, LLC and Lumenis Ltd., whose common stock is registered under the Securities Exchange Act of 1934 but does not publicly trade. During the past five years, Mr. Davis has also been a director of Ambassadors International, Inc., American Commercial Lines Inc., Delta Airlines, Dex One Corp., Foamex International Inc., Footstar, Inc., Granite Broadcasting Corporation, GSI Group, Inc., Ion Media Networks, Inc., Knology, Inc., Media General, Inc., Mosaid Technologies, Inc., Ogelbay Norton Company, Orchid Cellmark, Inc., PRG-Schultz International Inc., Roomstore, Inc., Rural/Metro Corp., SeraCare Life Sciences, Inc., Silicon Graphics International, Smurfit-Stone Container Corporation, Solutia Inc., Spansion, Inc., Tipperary Corporation, Trump Entertainment Resorts, Inc., Viskase, Inc. (not a public corporation since 2008) and YRC Worldwide, Inc. As a result of these and other professional experiences, coupled with his strong leadership qualities, Mr. Davis possesses particular knowledge and experience in the areas of strategic planning, mergers and acquisitions, finance, accounting, capital structure and board practices of other corporations that benefits our Company and its Board of Directors. | Nil |
Gordon Reykdal (2) Edmonton, Alberta, Canada | Director and Chief Executive Officer February 23, 2001 | Founder and Chief Executive Officer of the Company. | 3,640,300(4) 20.7% |
Edward C. McClelland (2) Burlington, Ontario, Canada | Director November 8, 2005 | Chairman of TEC (The Executive Committee) Group 223 & 323, an organization of international CEO’s. Director of The Cash Store Australia Holdings Inc. since 2009. | 29,500 0.2% |
Donald C. Campion (1) Commerce Twp, Michigan, USA | Director August 14, 2013 | Director of Haynes International, Inc. (NASDAQ: HAYN) and is an independent director and Chair of the Audit Committee for three privately held companies. | Nil |
Thomas L. Fairfield (1)(3) Landenberg, Pennsylvania, USA | Director August 14, 2013 | Executive Vice President, Chief Operating Officer, Counsel and a Director of Capmark Financial Group Inc, a financial services company focused on the commercial real estate industry. | Nil |
Timothy J. Bernlohr (2)(3) Newtown, Pennsylvania, USA | Director August 14, 2013 | Managing Director of TJB Management Consulting, LLC, a firm specializing in project-specific consulting services to businesses in transformation. Chairman of the Board of Directors of Champion Home Builders, Inc. and The Manischewitz Co. and is a director of Atlas Air Worldwide Holdings (Nasdaq:AAWW), Chemtura Corp. (NYSE:CHMT) and Rock-Tenn Company (NYSE:RKT). | Nil |
Notes
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(1) | Member of Audit Committee. |
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(2) | Member of Corporate Governance and Nominating Committee. |
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(3) | Member of Compensation Committee. |
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(4) | 3,222,635 of these shares are directly owned by 424187 Alberta Ltd., a company controlled by Mr. Gordon Reykdal; 272,968 are held by Mr. Gordon Reykdal directly and 144,697 are held by Mr. Gordon Reykdal’s spouse. |
A description of any corporate cease-trade orders, orders that are similar to a cease trade order, orders that denied the Company to any exemption under securities legislation, penalties, sanctions, conflicts of interest or bankruptcies involving directors or executive officers of the Company during the past 10 years is can be found in the section entitled “Directors and Officers” in the Annual Information Form (“AIF”) dated December 11, 2013 for the year ended September 30, 2013 and is available on the Company's profile on SEDAR at www.sedar.com.
Management recommends voting for the election of each of the persons identified above.
Appointment of Auditors
Unless such authority is withheld, the persons named in the enclosed form of proxy intend to vote for the appointment of KPMG LLP, Chartered Accountants, as the auditors of the Company, to hold office until the next annual meeting of Shareholders, at a remuneration to be fixed by the directors. KPMG LLP was first appointed as auditors of the Company on January 17, 2002.
Confirmation of By-Law No. 4 and Repeal of By-Law No. 3
On November 22, 2013, the Board repealed the Company’s former by-law no. 3 (“By-Law No. 3”) and enacted a new general by-law for the Company (“By-Law No. 4”). By-Law No. 4 is a revision of By-Law No. 3 to require advance notice to the Company in circumstances where nominations of persons for election to the Board are made by Shareholders other than pursuant to: (a) a requisition of a meeting made pursuant to the provisions of the OBCA or (b) a Shareholder proposal made pursuant to the provisions of the OBCA. (the “Advance Notice Amendments”).
Among other things, the Advance Notice Amendments fix a deadline by which holders of record of Cash Store Financial Shares must submit director nominations to the Company prior to any annual or special meeting of Shareholders and sets forth the information that a Shareholder must include in the notice to the Company. In the case of an annual meeting of Shareholders, notice to the Company must be provided not less than 30 days and not more than 65 days prior to the date of the annual meeting. In the case of a special meeting of Shareholders (which is not also an annual meeting), notice to the Company must be provided no later than the close of business on the 15th day following the day on which the first public announcement of the date of the special meeting was made.
The Board believes that the Advance Notice Amendments are consistent with Shareholder rights and democracy, and benefit the Shareholders for the following reasons:
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• | the By-Law Amendments do not prevent Shareholders from making director nominations; |
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• | the By-Law Amendments ensure an orderly, fair and open nomination process and that Shareholders are properly informed, in a timely way, in advance of a proxy contest and have the relevant information to knowledgeably vote on contested director elections; and |
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• | because the Company’s current Articles and by-laws do not require prior notice of director nominations from the floor of a meeting, the By-Law Amendments prevent the possibility of a small group of Shareholders taking advantage of a poorly attended meeting to nominate their slate of directors from the floor, thereby imposing their slate on what could be a majority of Shareholders who are unaware that this could happen. |
Pursuant to the provisions of the OBCA, By-Law No. 4 will cease to be effective unless ratified and confirmed by a resolution passed by a simple majority of the votes cast by Shareholders at the Meeting. By-Law No. 4 shall be substantially in the form set forth in Schedule “B” attached hereto.
At the Meeting, Shareholders will be asked to consider, and if thought fit, approve a resolution to adopt By-Law No. 4 (the “By-Law Resolution”).
The persons named in the enclosed form of proxy intend to vote in favour of the By-Law Resolution, unless the Shareholder who has given the proxy has directed that the Cash Store Financial Shares represented thereby be voted against such resolution. In order to be effective, the By-Law Resolution must be approved by holders representing a majority of all issued and outstanding Cash Store Financial Shares which are represented at the Meeting.
The By-Law Resolution will be substantially in the form set forth below:
“BE IT RESOLVED THAT:
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1. | By-Law No. 4, being a by-law relating generally to the transaction of business and affairs of the Company, enacted by the Board on November 22, 2013, is hereby confirmed without amendment; |
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2. | the repeal of By-Law No. 3 is hereby confirmed; and |
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3. | any director or officer of the Company is hereby authorized and directed, acting for, in the name of and on behalf of the Company, to execute or cause to be executed, under the seal of the Company or otherwise and to deliver or to cause to be delivered, all such other deeds, documents, instruments and assurances and to do or cause to be done all such other acts in the opinion of such director or officer of the Company may be necessary or desirable to carry out the terms of the foregoing resolutions." |
Share Option Plan
On December 11, 2013, the Board approved an amendment to the Company’s share option plan (the “Share Option Plan”) which amends the maximum aggregate number of Cash Store Financial Shares reserved by the Company for issuance and which may be purchased upon the exercise of the Options (as defined below) granted under the Share Option Plan (and under any other compensation arrangement) to 10%, rather than a maximum amount of 2,044,936.
The key terms of the Share Option Plan are described under the section entitled “Other Information - Stock Option Plan Information” of this Information Circular. A copy of the amended Share Option Plan is attached hereto as Schedule “C”.
At the Meeting, Shareholders will be asked to consider, and if thought fit, approve a resolution, in the form set out below, approving the amendment of the Share Option Plan (the “Share Option Plan Resolution”), subject to such amendments, variations or additions as may be approved at the Meeting.
In order to be effective, the Share Option Plan Resolution must be approved by holders representing a majority of all issued and outstanding Cash Store Financial Shares which are represented at the Meeting.
The persons named in the enclosed form of proxy intend to vote in favour of the Share Option Plan Resolution, unless the Shareholder who has given the proxy has directed that the Cash Store Financial Shares represented thereby be voted against such resolution.
The complete text of the Share Option Plan Resolution which management intends to place before the Meeting for consideration will be substantially in the form set forth below.
“BE IT RESOLVED THAT as an ordinary resolution of the Company:
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1. | the amendments to the Share Option Plan, as reflected in the amended Share Option Plan attached as Schedule "C" to this Information Circular dated December 11, 2013, be and are hereby approved; |
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2. | the Company is hereby authorized to replace 2,044,936 Cash Store Financial Shares as the aggregate maximum number of Cash Store Financial Shares reserved by the Company for issuance under the Share Option Plan and which may be purchased upon the exercise of the Options granted |
under the Share Option Plan (and under any other compensation arrangement) with 10% of the issued and outstanding Cash Store Financial Shares; and
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3. | any director or officer of the Company is hereby authorized and directed, acting for, in the name of and on behalf of the Company, to execute or cause to be executed, under the seal of the Company or otherwise, and to deliver or cause to be delivered, such other documents and instruments, and to do or cause to be done all such other acts and things, as may in the opinion of such director or officer of the Company be necessary or desirable to carry out the intent of the foregoing resolution.” |
Interest Payment under the Credit Facility
On November 29, 2013, the Company entered into a credit agreement (the “Credit Agreement”) with Coliseum Capital Management, LLC (“Coliseum”), 8028702 Canada Inc. and 424187 Alberta Ltd. (“424187”) (collectively, the “Initial Lenders”) pursuant to which the Initial Lenders provided $12.0 million of loans in the aggregate to Cash Store Financial. The Credit Agreement provides that a total of up to $32.5 million (the “Loan”) may be advanced under the Credit Agreement but the Initial Lenders, at the date hereof, have made no commitment to provide any additional loans. The material terms of the Credit Agreement are summarized below under “Cash Store Financial Annual and Special Meeting - Interest Payment Under Credit Facility - Credit Agreement”.
Coliseum has advanced $5.0 million and 424187 has advanced $2.0 million to the Company under the Credit Agreement. Both Coliseum and 424187 are related parties of the Company (as described below under Cash Store Financial Annual and Special Meeting - Interest Payment Under Credit Facility - Multilateral Instrument 61- 101 - Protection of Minority Security Holders in Special Transactions). The Loan bears interest at a rate of 12.5% per annum, paid monthly and the total amount of interest to be paid to Coliseum and to 424187 on the aggregate of the advances of $7.0 million total approximately $2.6 million over the three-year term of the credit agreement. If the Company obtains additional loans of $20.5 million under the Credit Agreement, from 424187 and Coliseum, an aggregate of a further approximate amount of $7.7 million of interest (the “Additional Interest Payment”) will be paid by the Company to Coliseum and 424187 over the three-year term of the credit agreement. The Toronto Stock Exchange ("TSX") was provided with and accepted notice of the initial $7.0 million of advances by Coliseum and 424187.
Credit Agreement
The following summary of the material terms of the Credit Agreement is qualified in its entirety by reference to the full text of the Credit Agreement, a copy of which has been filed on SEDAR. Capitalized terms not otherwise defined in this section have the meanings ascribed thereto in the Credit Facility.
Pursuant to the Credit Agreement, 424187 (the “Administrative Agent”) acts as an administrative agent for a number of lenders party thereto who have made the Loan available to the Company. The Loan bears interest at 12.5% per annum, payable monthly in arrears, on the 29th day of each month. If an event of default occurs under the Credit Agreement, the interest rate is increased by 2% for so long as the event of default remains. The Initial Lenders have advanced $12.0 million to the Company. The Credit Agreement provides that an additional $20.5 million may be advanced for a total maximum Loan amount of $32.5 million. The Initial Lenders have a right of first refusal in respect of any additional advances. If the Initial Lenders do not exercise their right of first refusal, the Company is free to obtain loan advances from other lenders who agree to become party to the Credit Agreement. The Loans outstanding at any time are subject to the requirement that the maximum amount outstanding cannot exceed 75% of the unrestricted cash of the Company plus 75% of the net consumer advances receivable of the Company not more than 90 days in arrears (the “Borrowing Base”). If the total amount outstanding under the Loan at any time exceeds the Borrowing Base, the Company must repay to the Initial Lenders, on a pro rata basis, an amount which will result in the Loans not being in excess of the Borrowing Base. Such payment must be made within 20 days of the month end in which the Borrowing Base was exceeded.
The Loan matures on November 29, 2016 (the “Maturity Date”) or on such earlier date as the principal amount of all Loans owing from time to time plus accrued and unpaid interest and all other amounts due under the Credit Agreement (collectively, the “Loan Amount”) may become payable under the Credit
Agreement. The Company may repay the Loan Amount at any time subject to payment of a prepayment fee as follows:
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(a) | If the prepayment is on or before November 29, 2014, the greater of (A) the interest that would accrue if the Loan Amount were to remain outstanding until November 29, 2014 and (B) 4% of the Loan Amount; |
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(b) | If the prepayment is after November 29, 2014 but on or prior to November 29, 2015, 3% of the Loan Amount; and |
(c) If the prepayment is after November 29, 2015, no fee.
The Company has agreed to designate the Loan Amount as priority lien debt and obtain the benefit of the security granted by the Company pursuant to the Collateral Trust and Intercreditor Agreement (the “Collateral Trust Agreement”) entered into in connection with the Company’s 11.5% senior secured notes due January 31, 2017 (the “Existing Notes”).
In addition to certain covenants relating to the payment of the Loan Amount and the authority of the Company to enter into the Credit Agreement, the Company has covenanted in favour of the Initial Lenders:
(a) to comply with the covenants granted to the holders of the Existing Notes;
(b) not to designate any additional debt under the Collateral Trust Agreement; and
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(c) | to meet certain Adjusted EBITDA targets on a quarterly basis over the term of the Credit Agreement. |
In addition to the rights of the Initial Lenders to demand payment and instruct the Administrative Agent to begin the process to realize on the security under the Collateral Trust Agreement, upon the occurrence and during the continuance of an event of default, the Initial Lenders have the right, but not the obligation, to appoint a financial advisor to review the affairs of the Company and to appoint a director to the Board.
Multilateral Instrument 61- 101 - Protection of Minority Security Holders in Special Transactions
The Cash Store Financial Shares are listed on the TSX and the Company is therefore subject to the requirements of Multilateral Instrument 61-101 - Protection of Minority Security Holders in Special Transactions (“MI 61-101”). MI 61-101 is intended to regulate certain transactions to ensure the protection and fair treatment of minority securityholders, generally requiring enhanced disclosure, approval by a majority of securityholders excluding interested or related parties and independent formal valuations. Pursuant to MI 61- 101, when an issuer enters into a “related party transaction” as such term is defined in MI 61-101 (which includes entering into a credit facility with a related party) (a “Related Party Transaction”), the approval of a majority of shareholders who are not interested parties with respect to the Related Party Transaction is required in certain circumstances. The entering into of a credit facility with a related party does not require a formal valuation under MI 61-101.
As of the date of this Information Circular, Coliseum, which has loaned $5.0 million to the Company, holds 3,122,578 Cash Store Financial Shares, representing 17.8% of the issued and outstanding Cash Store Financial Shares. See “General Proxy Matters - Voting Cash Store Financial Shares and Principal Holders Thereof”. Additionally, 424187, which has loaned $2.0 million to the Company, is controlled by the Company’s CEO and a director, Gordon Reykdal (collectively with Coliseum, the “Interested Shareholders”). Accordingly, Coliseum and 424187 are considered “related parties” to the Company as defined in MI 61-101 and the entry into the Credit Agreement is a Related-Party Transaction.
Exemption from Shareholder Approval under MI 61-101
Under MI 61-101, the Company is exempt from the requirements of having to obtain minority shareholder approval in connection with the Credit Agreement as: (i) the Credit Agreement is a credit facility obtained by the Company from a related party and other parties on reasonable commercial terms that are not less advantageous to the Company than if the Credit Facility were obtained from a person dealing at arm’s length
with the Company and each advance under the Credit Facility is not: (A) convertible, directly or indirectly, into equity or voting securities of the Company or a subsidiary entity of the Company, or otherwise participating in nature, or (B) repayable as to principal or interest, directly or indirectly, in equity or voting securities of the issuer or a subsidiary entity of the Company; and (ii) for this purpose, any amendment to the terms of the Credit Facility is deemed to create a new credit facility.
Shareholder Approval Pursuant to TSX Requirements
Pursuant to Section 501(c) of Part V of the TSX Company Manual, the Company is required to seek approval by Shareholders, other than the Interested Shareholders (the “Minority Shareholders”), for paying the Additional Interest Payment prior to it being paid because: (i) the Initial Interest and the Additional Interest Payment are payable to Coliseum and 424187 who are both related parties to the Company; and (ii) the sum of the Initial Interest Payment and the Additional Interest Payment on further advances is greater than 10% of the market capitalization of the Company. More specifically, the sum of the Initial Interest Payment and the Additional Interest Payment that may be paid to Coliseum and 424187 over the three-year term of the Credit Agreement in the future is up to 32% of the market capitalization of the Company as at the date hereof.
Business Rationale
After considering, among other things, the terms and conditions of possible funding alternatives, including interest rates, covenants and other terms, the Board determined that entering the Credit Agreement was in the best interests of the Company. The Board concluded that the Credit Agreement was offered on reasonable commercial terms not less advantageous to the Company than if the Credit Facility were obtained from a person dealing at arm’s length with the Company, and provided greater flexibility than other funding alternatives considered by the Company.
As the Initial Interest Payment and Additional Interest Payment to Interested Shareholders, would, if the facility is further drawn on pro-rata basis from the Initial Lenders, be in aggregate an amount higher than 10% of the Company's current market capitalization, Minority Shareholders approval is required. In light of the Board's conclusions and the Company’s growth plans, it is important for the Company to secure Minority Shareholders approval to enable further draws pursuant to the Credit Agreement.
Review and Approval Process
The Initial Interest Payment, Additional Interest Payment, Credit Agreement and performance of the Company’s obligations thereunder, were reviewed and approved by the Board at a meeting of the Board held on November 27, 2013. Gordon Reykdal, CEO and a director of the Company who controls 424187, disclosed his interest in these transactions and abstained from voting thereon at the Board meeting.
Management and the Board believe that the best interests of the Company and the Shareholders will be served by approving the Additional Interest Payment and recommend that the Minority Shareholders vote in favour of the Interest Payment Resolution (as defined below) because management believes that the Credit Agreement is deemed instrumental to achieving the Company’s long-term strategic plans. The first advance of $12 million will fund operations and growth in key business areas. The Board has approved the Credit Agreement and the Additional Interest Payment and recommends that Minority Shareholders approve, by way of ordinary resolution, the Interest Payment Resolution.
At the Meeting, Minority Shareholders will be asked to consider and, if thought fit, to pass an ordinary resolution (the “Interest Payment Resolution”) to authorize and approve the Company to make the Additional Interest Payment under the Credit Agreement. To be effective, the Interest Payment Resolution requires the approval of at least a simple majority of the votes cast by Minority Shareholders, represented in person or by proxy and entitled to vote at the Meeting. Accordingly, based on information provided by the Interested Parties, it is anticipated that 6,762,878 votes attached to the Cash Store Financial Shares beneficially owned, or over which control or direction is exercised by Interested Shareholders will be excluded from the vote.
The persons named in the enclosed form of proxy intend to vote in favour of the Interest Payment Resolution, unless the Shareholder who has given the proxy has directed that the Cash Store Financial Shares represented thereby be voted against such resolution.
The Interest Payment Resolution will be substantially in the form set forth below:
“BE IT RESOLVED THAT:
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1. | The Company is hereby authorized to obtain further advances from and make or cause to be made the Additional Interest Payment as consideration for such advances to Coliseum, which holds 17.8% of Cash Store Financial Shares and to 424187 which is controlled by the Company’s CEO and a director, Gordon Reykdal, all as contemplated under the Credit Agreement, as described in the Information Circular of the Company dated December 11, 2013; and |
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2. | any director or officer of the Company is hereby authorized and directed, acting for, in the name of and on behalf of the Company, to execute or cause to be executed, under the seal of the Company or otherwise, and to deliver or cause to be delivered, such other agreements, documents and instruments, and to do or cause to be done all such other acts and things, as may in the opinion of such director or officer of the Company be necessary or desirable to carry out the intent of the foregoing resolution.” |
Particulars of Other Matters to be Acted Upon
Cash Store Financial makes every effort to be responsive to concerns expressed by its Shareholders. In addition to the opportunities available during the Meeting, any Shareholder wishing to communicate with management or the Board should send a request to: The Cash Store Financial Services Inc., Attention: Corporate Secretary, 15511 – 123 Avenue, Edmonton, Alberta T5V 0C3 or by email (information@CSFinancial.ca).
STATEMENT OF EXECUTIVE COMPENSATION
Compensation Committee Report on Executive Compensation
When determining the compensation of Cash Store Financial’s executive officers, including the Named Executive Officers (defined below), the compensation committee of the Board (the “Compensation Committee") considers the objectives of: (i) recruiting and retaining the executives and senior management critical to the success of Cash Store Financial and the enhancement of Shareholder value; (ii) providing fair and competitive compensation; (iii) balancing the interests of management and Shareholders; and (iv) rewarding performance, both on an individual basis and with respect to the business in general. In order to achieve these objectives, the compensation paid to executive officers consists of base salary, performance-based bonus and long-term incentive in the form of Options. The Compensation Committee reviews the link between total compensation and company profitability within all executive level roles to help ensure compensation policies and practices are in line with Company health and profitability and to reduce overall risk as it pertains to the Company’s compensation policies and practices.
For the year ended September 30, 2013, the compensation of the Company’s Chief Executive Officer, Gordon Reykdal, was amended by the Board in September 2013 and consists of an annual base salary of $450,000 and other compensation not to exceed $34,000. Under the terms of the previous agreement, Mr. Reykdal was entitled to an annual service fee of $200,000 and a performance bonus based on 5% of the pre-tax profits of the Company.
The base salary for each of the other executive officers of the Company is determined by an assessment of such executive officer’s performance, a consideration of competitive compensation levels in companies similar to the Company, and a review of the performance of the Company as a whole and the role such executive officer played in such corporate performance. Executive officers and employees involved in operations are eligible for bonuses based on: (i) business growth; and (ii) a percentage of the pre-tax profits earned by their area of responsibility. Administrative officers and employees are eligible for a bonus based on a percentage of their base salary taking into consideration their personal performance and the corporate financial performance.
The Compensation Committee takes an active role in establishing and monitoring compensation for executive officers that are related to Gordon Reykdal, the Company’s CEO. Mr. Reykdal’s son, Barret Reykdal, is the President and Chief Operating Officer of the Company’s United Kingdom Operations.
The foregoing report has been submitted by the Compensation Committee of the Board of Cash Store Financial:
Timothy J. Bernlohr (Chair)
Eugene I. Davis
Thomas L. Fairfield
William C. (Mickey) Dunn
Compensation Discussion and Analysis
The following compensation discussion and analysis outlines and explains all significant elements of compensation awarded to, earned by or paid to: (i) Cash Store Financial’s Chief Executive Officer (the “CEO”); (ii) Cash Store Financial’s Chief Financial Officer (the “CFO”); and (iii) each of Cash Store Financial's or its subsidiaries three most highly compensated executive officers, other than the CEO or CFO, whose total compensation was individually, greater than $150,000 as at or during the year ended September 30, 2013 (collectively, the “Named Executive Officers” or “NEOs”).
Executive Compensation Philosophy
The Company’s compensation philosophy for executive officers is based on four fundamental objectives:
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(i) | to provide compensation packages that encourage profitability and motivate and reward performance; |
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(ii) | to foster a sense of teamwork and fairness; |
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(iii) | to be competitive with other companies of similar size and scope of operations so as to attract and retain talented executives; and |
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(iv) | to align the interests of its executive officers with the long-term interests and health of the Company and its Shareholders. |
When determining individual compensation levels for the Company’s executive officers, the Compensation Committee takes into consideration a variety of factors. These factors include the overall financial and operating performance of the Company, recommendations of the CEO and the CEO's assessment of: (i) the individual performance and contribution made by each executive officer to the success of the Company with reference to financial performance and achievement of corporate objectives; (ii) the responsibilities of each executive officer, including leadership and mentoring; (iii) the expertise and length of service of each executive officer; and (iv) industry comparables.
The following describes the Compensation Committee members and their relevant experience:
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1. | Timothy J. Bernlohr (Chairman), Independent |
Professional experience:
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• | Managing director of TJB Management Consulting, LLC 2005 - Present |
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• | President and CEO of RBX Industries Inc. from 2003 to 2005 and various executive positions from 1997 to 2003 |
Compensation committee experience:
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• | Bally Total Fitness Corporation |
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• | United States Power Generating Company |
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• | Trident Resources Corporation |
Other board experience
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• | Champion Home Builders, Inc. (Chairman) |
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• | The Manischewitz Company |
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• | Chemtura Corporation (Lead Director) |
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• | Contech Engineered Solutions (Lead Director) |
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• | Atlas Air Worldwide Holdings Inc. |
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2. | Eugene I. Davis, Independent |
Professional experience:
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• | Founder, CEO and Chairman of PIRINATE Consulting Group, LLC since 1999 |
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• | Prior to founding PIRINATE Consulting, served as Chief Operating Officer of Total-Tel Communications, Inc. |
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• | Served as President, Vice Chairman and Director of Emerson Radio Corp. |
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• | Practiced corporate and securities law |
Compensation committee experience:
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• | Atlas Air Worldwide Holdings Inc. (Chairman) |
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• | Global Power Equipment Group |
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• | Spectrum Brands Holdings Inc. |
Other board experience
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• | Numerous other public and private company boards |
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3. | Thomas L. Fairfield, Independent |
Professional experience:
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• | Executive Vice President, General Counsel and Secretary of Capmark Financial Group from 2006 to 2011; Chief Operating Officer since 2011 |
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• | Partner at Reed Smith LLP from 2005 to 2006 |
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• | Partner at Paul, Hastings, Janofsky & Walker LLP from 2000 to 2005 |
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• | Partner at LeBoeuf, Lamb, Greene & MacRae LLP from 1991 to 2000 |
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• | Member of the National Association of Stock Plan Professionals |
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4. | William C. (Mickey) Dunn, Independent |
Professional experience:
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• | President Cardium Service and Supply from 1981 to 1999 |
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• | President Colorado Silica Sand Inc. from 1989 to 1996 |
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• | President of many affiliated companies to above located throughout the world |
Compensation committee experience:
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• | Bellatrix Exploration Inc. (Chairman) |
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• | Precision Drilling Corp. |
Other board experience
Executive Compensation Process
Each year, the CEO and the VP of Human Resources review and make a report to the Compensation Committee which includes:
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(i) | a general review of the Company’s operations for the year; |
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(ii) | the annual competitive market review; |
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(iii) | a review of summary financial results; |
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(iv) | a summary of senior executive compensation for the preceding year(s); |
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(v) | the performance of the senior executives’ over the past year; and |
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(vi) | compensation data concerning the most senior associates of the Company. |
Taking into consideration the information provided above, the CEO makes recommendations to the Compensation Committee on the executives’ compensation packages. The Compensation Committee meets to consider these recommendations and also to review compensation for the CEO.
No fees have been paid in respect of services related to determining executive compensation for any director or executive officer of the Company in the past two fiscal years.
Annual Competitive Market Reviews
The CEO and Compensation Committee are regularly provided with market data, including a comparison of the monetary compensation to a representative sample of Canadian and American financial services and retail public companies, taking into consideration a range of market capitalization. The most recent Board compensation review and subsequent report was performed by an independent consulting firm of Wilkinson Consulting Group (the “Consulting Firm”) on December 19, 2012 and the recommendations were reviewed by the Compensation Committee on September 20, 2013. The review included the following components:
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(i) | individual meetings with the VP of Human Resources in order to gather information related to the roles and responsibilities, as well as a personal perspective on the strengths and weaknesses, of the Company’s current performance measures and competitive position with respect to compensation practices; |
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(ii) | current and historical compensation information about the Company’s compensation philosophy and strategy, and reviewed all existing elements of compensation for the Named Executive Officers; and |
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(iii) | research of other similarly situated companies as potential sources of market data. In order to gather relevant market data for consideration by the Compensation Committee, the Consulting Firm reviewed comparable positions at the following organizations, which were chosen on the basis of geographic and/or industry comparability: |
|
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• Advance America/Cash Advance Centers Inc. | • North American Energy Partners Inc. |
• ATB Financial | • Precision Drilling Corporation |
• Canadian Western Bank | • QC Holdings Inc. |
• DFC Global Corp. | • Stantec |
• Easyhome Ltd. | • The Brick Group Income Fund |
• Ezcorp Inc. | • Metlife Inc. |
The Consulting Firm billed $22,108 in the year ended September 30, 2013 and has not provided any other services to Cash Store Financial in the last three years.
Executive Compensation Elements
Using the Company’s compensation philosophy, executive compensation is split-out into four separate components:
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| Base Salary | Bonus Program | Benefit Program(s) | Stock Option Based Awards |
Company Philosophy Being Met | • Competitive with other companies | • Align individual interests with Company interests • Fosters teamwork and fairness • Encourage, motivate and reward performance | • Competitive with other companies | • Competitive with other companies • Align individual interests with Shareholder interests • Encourage, motivate and reward performance |
Company Objectives Being Met | • Attract and retain talented executives | • Reward contribution to achievement of financial and non-financial goals | • Attract and retain talented executives | • Encourage, motivate, retain and reward executives for achieve long term results and overall company health |
Determination of Amounts | • Reflect skill and level of responsibility • Take into account market conditions and competitors | • Reflect skill and level of responsibility • Company performance based | • Reflect skill and level of responsibility • Take into account market conditions and competitors | • Reflect skill and level of responsibility • Company performance based |
The Compensation Committee does not formally assess the risks associated with the Company’s compensation policies and practices.
Base Salary
Base salaries are established with reference to position and responsibilities, the individual’s contribution, experience and seniority and competitive market data. Base salaries are reviewed annually and adjusted if appropriate.
Bonus Program
The purpose of this component of compensation is to reward the executives and the associates for their contribution to the success of the business. Bonuses are paid out monthly and from time to time special bonuses may be paid for performance in connection with specific projects or objectives. Cash Store Financial’s operations and financial results form the basis for the bonuses paid on a monthly basis. In addition, each senior executive’s contribution to the success of the business is considered, including achievement of objectives such as cost controls, strategic imperatives, risk management and enhancement of corporate reputation. Financial metrics in the objectives are largely set based on targets that meet or exceed the annual budget approved by the Board. Partially meeting objectives would result in a reduced award.
The specific performance metrics used by the Company to determine bonus payouts are not publicly disclosed. The Company believes that disclosure of these performance metrics, including various supporting indices and benchmarking and standards, would prejudice the Company’s interests in the market in which the Company operates. By disclosing these metrics the Company’s competitors would be aware of how employees are compensated and at what thresholds branches are considered profitable.
The Compensation Committee approves executive bonuses plus the bonus plan for all associates. The
bonus program has not changed since the 2009 fiscal year.
Benefits Program
The benefits programs include a mixture of group retirement savings plan contributions, basic life insurance, basic disability income replacement, core life insurance, core disability income replacements, executive healthcare spending accounts and automobile allowances. The benefits programs available to each executive are established with reference to position and responsibilities, the individual’s contribution, experience and seniority and competitive market data.
Cash Store Financial provides executives with enhanced financial protection through a portfolio of individual life insurance, disability insurance, and an executive health care spending account. The insurance products and services are listed in the summary below as an overview.
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i) | Basic Life Insurance - Under the group life insurance policy with Great West Life, executives are covered for 5 times their annual earnings up to a maximum of $500,000 without medical evidence. This benefit is reduced by 50% when the executive becomes 65 and terminates at age 70. The life insurance is term insurance, with no cash value, and rates are adjusted annually by the insurer. Upon termination from Cash Store Financial, within 30 days, the executive has ability to convert up to $200,000 of his or her group life insurance to an individual policy without providing medical evidence. This policy would be priced based on the executive’s age, smoking and health status and the premium would be paid by the executive. |
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ii) | Standard Great West Life Group Benefit Plan provides coverage, such as, Accidental Death and Dismemberment ("AD&D"), an amount equal to your Basic Life Insurance policy. The insurance company will pay up to two times the Principal Sum for accidents incurred while insured. AD&D reduces by 50% at the age of 65 and terminates at age 70. Dependent Life Insurance, coverage of a dependent spouse is $25,000 and coverage for a dependent child is $12,500. Dependent Life terminates at age 70. For additional life coverage, optional employee and spousal life is offered. This benefit requires medical evidence for insurability and will need to be approved for coverage between $10,000 to $200,000. The extended health plan provides 100% coverage for eligible medical expenses up to plan maximums. 100% reimbursement level for Prescription Drugs, $500 per year for eligible Paramedical Services. Also included in the Health Coverage is the out of country Global Medical Insurance. Dental Care provides 100% basic dental coverage, 50% major with a combined maximum of $2,000 per calendar year. 50% Orthodontic coverage with a lifetime maximum of $3,000 and unlimited accidental dental injury treatment. |
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iii) | Under the Executive Benefit program the executive has an online health care spending account funded by Cash Store Financial. The core life benefits within this program are a $250,000 guaranteed issue life policy with guaranteed premiums to age 65 and guaranteed issue disability insurance of up to $1500/month with guaranteed discounts and pricing to age 65. The executive is able to utilize any additional health spending account room to buy additional insurance and/or fund medical expenses that are not covered under the group benefit program. |
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iv) | Core Disability Income Replacement is a professional plan which provides monthly income benefits upon suffering a disability that impairs the insured from performing the duties of his or her regular occupation. Premium rates and discounts are guaranteed to age 65. Coverage includes significant upgrades not included in group long-term disability plans such as the addition of partial/residual disability benefits, return-to-work assistance, recovery benefits and optional renewal of the policy should they choose to work full-time past age 65. |
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v) | Executive Health Care Spending Account is a sophisticated healthcare spending account that can be used to fund eligible non-insured healthcare costs. Cash Store Financial has provided a contribution to cover the insurance premium of this program. Whatever cash is left over can be used at the executive’s discretion within specific restrictions. For example, they may purchase additional insurance products to meet their personal needs, or keep the additional cash to fund uninsured medical expenses such as orthodontia. |
Share Option Based Awards
The Company has longer term incentive plans in the form of share options (“Options”), which are designed to reward executives and key employees for their contribution to the financial success of Cash Store Financial, and to encourage and motivate them to create Shareholder value. Participation in these incentive plans is limited to executive and other associates whose roles and responsibilities directly influence the success of the Company and those associates who management has identified as having long-term succession potential. The Company has adopted a share option plan which is described under the section entitled “Other Information – Share Option Plan Information” of this Information Circular. The Compensation Committee approves all Option grants.
Financial Instruments
The Company has not, as yet, adopted a policy restricting its Named Executive Officers or directors from purchasing instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds, that are designated to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the Named Executive Officers or directors.
Summary Compensation Table
The following table contains information for the three most recently completed annual fiscal periods (years ended September 30, 2013, 2012 and 2011) regarding the compensation paid to or earned by the Company’s CEO, CFO and NEOs:
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Name and Principal Position | Fiscal Period | Salary ($) | Share Based Awards ($) | Option Based Awards (8) ($) | Non-equity incentive plan compensation | Pension Value ($) | Other Compensation(1) ($) | Total Compensation ($) |
Annual Incentive Plans ($) | Long-term Incentive Plans ($) |
Gordon Reykdal Chief Executive Officer (2) (3) | 2013 2012 2011 | 450,000 200,000 200,000 | Nil Nil Nil | Nil Nil Nil | Nil 228,023 929,247 | Nil Nil Nil | Nil Nil Nil | 11,138 16,111 55,523 | 461,138 444,134 1,184,770 |
Craig Warnock(4) Chief Financial Officer | 2013 2012 | 325,000 75,000 | Nil Nil | 18,491 3,420 | 95,750 12,962 | Nil Nil | Nil Nil | 41,889 11,587 | 481,130 102,969 |
Kevin Paetz(5) President and Chief Operating Officer Canadian Operations | 2013 2012 | 200,000 113,707 | Nil Nil | 31,140 13,148 | 303,814 125,145 | Nil Nil | Nil Nil | 39,490 14,742 | 574,444 266,742 |
Barret Reykdal (6) President and Chief Operating Officer UK Operations | 2013 2012 2011 | 285,357 207,560 175,000 | Nil Nil Nil | 6,795 28,102 29,767 | Nil 71,241 311,443 | Nil Nil Nil | Nil Nil Nil | 125,434 10,674 34,937 | 417,586 317,577 551,147 |
Cameron Schiffner (7) Senior Vice President | 2013 2012 2011 | 150,000 155,000 158,846 | Nil Nil Nil | 2,512 9,367 11,030 | 158,742 110,472 77,290 | Nil Nil Nil | Nil Nil Nil | 44,796 21,377 15,039 | 356,050 296,216 262,205 |
Notes:
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(1) | The amounts shown as other compensation are for RRSP contributions, car allowance, vehicle lease payments, housing allowances and/or executive health care benefits. |
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(2) | Mr. Gordon Reykdal is a director of the Company and does not receive compensation for his role as a director. |
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(3) | All amounts shown reflect annual service fees paid by the Company to 424187 Alberta Ltd., a company controlled by Mr. Gordon Reykdal, in connection with executive services provided by Mr. Reykdal. |
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(4) | Mr. Craig Warnock joined the Company in July of 2012. |
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(5) | Mr. Kevin Paetz joined the Company in March of 2012. |
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(6) | Mr. Barret J. Reykdal is the son of Mr. Gordon Reykdal. |
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(7) | Mr. Cameron Schiffner's employment with the Company was terminated effective September 11, 2013. Mr. Cameron Schiffner was the son-in-law of Mr. Gordon Reykdal. |
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(8) | The Company used the Black-Scholes pricing model as the methodology to calculate the grant date fair value, and relied on the |
following key assumptions and estimates for each calculation: under the following assumptions: (i) risk free interest rate of 1.7% (1.4% - 2012, 1.6% - 2011); (ii) expected dividend yield of nil% (6.4% - 2012, 3.7% - 2011); (iii) expected volatility of 47.5% (50.3% - 2012, 39.0% - 2011); and (iv) an expected term of five years (four years - 2012, three years - 2011). The Black-Scholes pricing model was used to estimate the fair value as it is the most accepted methodology.
Incentive Plan Awards
The following table contains information for outstanding share-based awards and option-based awards of the Company’s NEO’s at September 30, 2013:
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| Option-based Awards | Share-based Awards |
Name | Number of securities underlying unexercised options (#) | Option exercise price ($) | Option Expiration date | Value of unexercised in-the-money options ($) | Number of shares or units of shares that have not vested (#) | Market or payout value of share-based awards that have not vested ($) | Market or payout value of vested share-based awards not paid out or distributed ($) |
Craig Warnock | 50,000 | 6.00 | July 3, 2017 | Nil | Nil | Nil | Nil |
Kevin Paetz | 100,000 | 5.85 | March 1, 2019 | Nil | Nil | Nil | Nil |
Barret Reykdal | 75,000 | 2.56 | July 23, 2018 | Nil | Nil | Nil | Nil |
Barret Reykdal | 30,000 | 10.30 | November 17, 2014 | Nil | Nil | Nil | Nil |
Cameron Schiffner | 10,000 | 10.30 | December 12, 2013(1) | Nil | Nil | Nil | Nil |
Note:
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(1) | The option expiration date for Cameron Schiffner is 90 days after his employment was terminated. |
The following table contains information for incentive plan award value vested or earned during the year ended September 30, 2013 for the Company’s NEO’s:
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Name | Option-based awards – Value vested during the year ($) | Share-based awards – Value vested during the year ($) | Non-equity incentive plan compensation – Value earned during the year ($) |
Gordon Reykdal | Nil | Nil | Nil |
Craig Warnock | 17,710 | Nil | 95,750 |
Kevin Paetz | 28,137 | Nil | 303,814 |
Barret Reykdal | 28,092 | Nil | Nil |
Cameron Schiffner | 9,363 | Nil | 158,742 |
Termination and Change of Control Benefits
The Company has contracts with its NEO’s containing the following termination and change of control benefits:
Gordon Reykdal
The Company and 424187 Alberta Ltd. (“424187”), a company controlled by Mr. Gordon Reykdal, executed a Services Agreement in January of 2002 in connection with executive services to be provided to the Company by Mr. Gordon Reykdal. Under this agreement, 424187’s services may be terminated: (i) by the Company for cause; or by 424187 upon not less than three months written notice to the Company; (ii) or by the Company at any time upon written notice to 424187; (iii) or by the Company, if Mr. Reykdal has failed to provide services due to disability for 90 days in any 365 day period, subject to applicable human rights legislation. If the services of 424187 are terminated by the Company, other than for cause, the Company shall pay to 424187 a termination payment, on or before the last day that services are provided (the “Termination Date”), a lump sum cash amount equal to the total of: (i) thirty-six (36) months fixed service fees at the Termination Date; and (ii) three times the average amount payable to 424187 by the Company as performance bonus (whether or not deferred) in respect of the three fiscal years ended prior to the Termination Date (provided that, prior to the completion of three fiscal years such amount shall be the average of performance bonus amounts paid to that date).
Kevin Paetz
The termination clause in Mr. Kevin Paetz’s employment agreement is as follows: “The employer may terminate the employee at any time without cause, by prior written notice given to the employee. In the event of the termination of the employee’s employment pursuant to this subsection, the employer shall provide the employee with one month of notice for each year of service with the employer, with the minimum notice being twelve months. In lieu of notice of termination of employment, the employer shall pay to the employee: an amount equal to one times the employee’s average monthly compensation, the cash equivalent of all employee benefits to which the employee would have received or which would have been available to the employee for twelve months, an aggregate amount equal to the employee’s salary, if unpaid, up to and including effective time of termination, and vacation pay for any accrued but unused vacation, any outstanding amounts previously earned which remain unpaid in any incentive plan in which the employee participates, and any stock options which would vest in favour of the employee on the next anniversary dates but for the termination shall be vested”.
Barret Reykdal
The termination clause in Mr. Barret Reykdal’s employment agreement is as follows: “The employer may terminate the employment of the employee hereunder at any time without cause, by prior written notice given to the employee. In the event of the termination of the employee’s employment pursuant to this subsection, the employer shall pay to the employee: an aggregate amount equal to his salary, if unpaid, up to and including the effective time of termination; an amount equal to one times the employee’s average monthly compensation based on the previous three months’ compensation, with an overall minimum of twelve times the employee’s average monthly compensation based on the previous three months’ compensation; and the present worth of all employee benefits as herein referred to which the employee would have received, or which would have been available to the employee, for a period of twelve months if termination occurs within six months of the commencement of the term, otherwise twelve months to an overall maximum of twelve months from the effective date of termination”.
Craig Warnock
The termination clause in Mr. Craig Warnock’s employment agreement is as follows: “The employer may terminate the employment of the employee hereunder at any time without cause, by prior written notice given to the employee. In the event of the termination of the employee’s employment pursuant to this subsection, the employer shall provide the employee with one month of notice for each year of service with the employer, with the minimum notice being twelve months. In lieu of notice of termination of employment, the employer shall pay to the employee: an amount equal to one times the employee’s average monthly compensation, the cash equivalent of all employee benefits to which the employee would have received or which would have been available to the employee for twelve months, an aggregate amount equal to the employee’s salary, if unpaid, up to and including effective time of termination, and vacation pay for any accrued but unused vacation, any outstanding amounts previously earned which remain unpaid in any incentive plan in which the employee participates, and any stock options which would vest in favour of the employee on the next anniversary dates but for the termination shall be vested”.
DIRECTORS’ COMPENSATION
In conducting its annual benchmarking of compensation, the Compensation Committee considers the mix and level of compensation for directors to the mix and level for directors of a comparator group consisting of Canadian public companies of similar size and profitability as well as director compensation studies published by the National Association of Corporate Directors and Korn/Ferry International. After reviewing the market data and applying the compensation principles adopted by the Company, the Compensation Committee makes its recommendations to the Board. Total compensation received by the Company’s directors for the year ended September 30, 2013 is outlined in the table below.
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Director(1) | Fees earned ($) | Option Based Awards ($) | Share Based Awards ($) | Non-Equity Incentive Plan Compensation ($) | Pension Value ($) | Other Compensation ($) | Total $ |
Eugene I. Davis | 31,250 | 11,533 | Nil | Nil | Nil | Nil | 42,783 |
William C. (Mickey) Dunn | 117,250 | 61,454 | Nil | Nil | Nil | Nil | 178,704 |
Robert J.S. Gibson (outgoing) | 85,750 | 61,454 | Nil | Nil | Nil | Nil | 147,204 |
Ron Chicoyne | 129,750 | 61,454 | Nil | Nil | Nil | Nil | 191,204 |
Edward C. McClelland | 69,600 | 61,454 | Nil | Nil | Nil | Nil | 131,054 |
Michael Shaw (outgoing) | 77,250 | 63,411 | Nil | Nil | Nil | Nil | 140,661 |
Albert Mondor (outgoing) | 162,500 | 61,454 | Nil | Nil | Nil | Nil | 223,954 |
Donald C. Campion | 15,850 | Nil | Nil | Nil | Nil | Nil | 15,850 |
Thomas L. Fairfield | 16,500 | Nil | Nil | Nil | Nil | Nil | 16,500 |
Timothy J. Bernlohr | 16,500 | Nil | Nil | Nil | Nil | Nil | 16,500 |
Note:
(1) Mr. Gordon Reykdal is a director of the Company and does not receive compensation for his role as a director.
None of the other directors of the Company were compensated for services rendered to the Company in any other capacity during the fiscal year ended September 30, 2013, other than as set out elsewhere in this Information Circular.
Standard Compensation Arrangements
Non-employee directors are compensated for their services through a combination of annual retainers and option and share based awards. Directors who are employees receive no additional compensation for serving on the Board or its committees.
The following table displays the compensation structure for effective to September 30, 2013 for all non-employee directors:
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Annual Retainer | $ | 60,000 |
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Annual Committee Chair Retainer | $ | 15,000 |
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Annual Lead Director Retainer | $ | 30,000 |
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Audit Committee | $ | 5,000 |
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Compensation Committee | $ | 5,000 |
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Corporate Governance and Nominating Committee | $ | 5,000 |
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Board Meeting Fee and Committee Meeting Fee (in person attendance) | $ | 1,500 |
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Board Meeting Fee and Committee Meeting Fee (telephone attendance) | $ | 850 |
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The following table displays the compensation structure for effective from October 1, 2013 for all non-employee directors, including the chairman of the Board:
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Annual Retainer | $ | 75,000 |
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Annual Chairman of the Board Retainer | $ | 50,000 |
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Supplemental annual Audit Committee Chairman Retainer | $ | 15,000 |
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Annual Compensation Committee Chairman Retainer | $ | 12,500 |
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Annual Corporate Governance and Nominating Committee Chairman Retainer | $ | 5,000 |
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Annual Director target share based awards | $ | 75,000 |
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Supplemental annual Chairman of the Board target share based awards | $ | 50,000 |
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Incentive Plan Awards
The following table contains information for outstanding share-based awards and option-based awards of the Company’s directors at September 30, 2013:
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| Option-based Awards | Share-based Awards |
Director | Number of securities underlying unexercised options (#) | Option exercise price ($) | Option Expiration date(1) | Value of unexercised in-the-money options ($) | Number of shares or units of shares that have not vested (#) | Market or payout value of share-based awards that have not vested ($) | Market or payout value of vested share-based awards not paid out or distributed ($) |
Eugene I Davis | 120,000 | 2.60 | June 27, 2018 | Nil | Nil | Nil | Nil |
William C. (Mickey) Dunn | 25,000 | 7.25 | June 29, 2014 | Nil | Nil | Nil | Nil |
25,000 | 16.87 | June 25, 2015 | Nil |
25,000 | 13.09 | July 12, 2016 | Nil |
25,000 | 5.87 | August 14, 2017 | Nil |
Robert G.S. Gibson (outgoing) | 25,000 | 7.25 | November 11, 2013 | Nil | Nil | Nil | Nil |
25,000 | 16.87 | Nil |
25,000 | 13.09 | Nil |
25,000 | 5.87 | Nil |
Ron Chicoyne | 25,000 | 7.25 | June 29, 2014 | Nil | Nil | Nil | Nil |
25,000 | 16.87 | June 25, 2015 | Nil |
25,000 | 13.09 | July 12, 2016 | Nil |
25,000 | 5.87 | August 14, 2017 | Nil |
Edward C. McClelland | 16,667 | 7.25 | June 29, 2014 | Nil | Nil | Nil | Nil |
25,000 | 16.87 | June 25, 2015 | Nil |
25,000 | 13.09 | July 12, 2016 | Nil |
25,000 | 5.87 | August 14, 2017 | Nil |
Michael Shaw (outgoing) | 25,000 | 9.96 | October 29, 2013 | Nil | Nil | Nil | Nil |
25,000 | 16.87 | Nil |
25,000 | 13.09 | Nil |
25,000 | 5.87 | Nil |
Albert Mondor (outgoing) | 25,000 | 7.25 | November 11, 2013 | Nil | Nil | Nil | Nil |
25,000 | 16.87 | Nil |
25,000 | 13.09 | Nil |
25,000 | 5.87 | Nil |
Note:
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(1) | Option expiration dates for outgoing directors is 90 days after the individual ceased to be a director of the Company. |
The following table contains information for incentive plan award value vested or earned during the year ended September 30, 2013 for the Company’s directors:
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Name | Option-based awards – Value vested during the year ($) | Share-based awards – Value vested during the year ($) | Non-equity incentive plan compensation – Value earned during the year ($) |
William C. (Mickey) Dunn | 71,675 | Nil | Nil |
Robert G.S. Gibson | 71,675 | Nil | Nil |
Ron Chicoyne | 71,675 | Nil | Nil |
Edward C. McClelland | 71,675 | Nil | Nil |
Michael Shaw | 96,787 | Nil | Nil |
Albert Mondor | 71,675 | Nil | Nil |
Directors' and Officers Liability Insurance
The Company maintains a directors’ and officers’ liability insurance policy. The policy provides coverage for costs incurred to defend and settle claims against directors and officers of the Company to an annual limit of $30 million. The cost of coverage for the period from July 1, 2012 to June 30, 2013 was approximately $370,000 and for July 1, 2013 to June 30, 2014 was approximately $660,000. Directors and officers do not pay any portion of the premiums. The Company made claims in fiscal 2013 for costs incurred related to the securities actions commenced against the Company described in the section entitled "Risks and Uncertainties" in the Company’s MD&A available on the Company's profile on SEDAR at www.sedar.com.
OTHER INFORMATION
Securities Authorized for Issuance Under Equity Compensation Plans
The following table provides information as of the end of the Company’s most recently completed financial year concerning Options outstanding pursuant to the Share Option Plan. The Share Option Plan is the Company’s only compensation plan under which equity securities of the Company are authorized for issuance:
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Plan Category | Number of Cash Store Financial Shares to be issued upon exercise of outstanding options | Weighted-average exercise price of outstanding Options | Number of Cash Store Financial Shares remaining available for future issuance under the stock option plan(1) |
Share Option Plan | 1,168,335 | $8.57 | 547,233 |
Note:
(1) Further Options which could be issued under the Share Option Plan represent Cash Store Financial Shares based on the issued and outstanding Cash Store Financial Shares as of September 30, 2013. If approved by Shareholders at the Meeting, the amended Share Option Plan will provide for the grant of Options for the purchase of up to 10% of the issued and outstanding Cash Store Financial Shares. See “Cash Store Financial Annual and Special Meeting Matters - Share Option Plan”.
Share Option Plan Information
The Share Option Plan was approved by the Board on February 8, 2011. All Options granted since adoption have and will be granted pursuant to the Share Option Plan. If the Share Option Plan Resolution is approved, the Company will be authorized to issue up to 10% of the Cash Store Financial Shares under the Share Option Plan. The maximum number of Cash Store Financial Shares which, at any time, may be reserved for issuance to “insiders” of Cash Store Financial under the Share Option Plan or any other share compensation arrangement cannot exceed 10% of the Cash Store Financial Shares outstanding. Additionally, the maximum number of Cash Store Financial Shares which, within any one year period, may be reserved for issuance to “insiders” under the Share Option Plan, or any other share compensation arrangement, cannot exceed 10% of the Cash Store Financial Shares outstanding. No fractional Cash Store Financial Shares may be purchased or issued under the Share Option Plan.
The Board, the Compensation Committee, or another committee appointed for such purposes by the Board, may from time to time grant to directors, officers, employees and consultants of the Company or any subsidiary of the Company, as well as any management company providing services to the Company or any subsidiary (collectively, the “Eligible Persons”), Options in such numbers, for such terms, and at such exercise prices, as may be determined. The Board has the authority under the Share Option Plan to establish the exercise price at the time each Option is granted; however, the excercise price may not be lower than the greatest closing price of the Cash Store Financial Shares as traded on the TSX and any other stock exchange on which Cash Store Financial Shares are or may be listed from time to time, on the last trading day preceding the date on which the Option is approved by the Board (the “Market Price”). Options granted under the Share Option Plan must be exercised no later than 10 years after the date of grant. Options are not transferable other than by will or the laws of dissent and distribution and may be exercised during the lifetime of the optionee only by the optionee.
Unless the Board determines otherwise at the time of the grant, during each 12-month period from the date of the grant of the Option, within the first three years of the grant, the optionee may take up not more than one-third of the Cash Store Financial Shares covered by the Option, with the first one-third of the Cash Store Financial Shares covered by the Options being exercisable immediately during the first 12-month period following the grant thereof; provided, however, that if the number of Cash Store Financial Shares taken up under the Options during any such 12-month period is less than the amount of the Cash Store Financial Shares that are subject to the Options which have then vested, the optionee shall have the right, at any time, or from time to time during the remainder of the term of the Options, to purchase such number of Cash Store Financial Shares subject to the Options which were purchasable, but not purchased by him or her during such 12-month period.
If an optionee ceases to be an Eligible Person for any reason whatsoever other than death, each Option held by such optionee will cease to be exercisable 30 days following the termination date (being the date on which such optionee ceases to be an Eligible Person). If an optionee dies, the legal representative of the optionee may exercise the optionee’s Options within one year after the date of the optionee’s death but only up to and including the original option expiry date.
The Company provides no financial assistance to facilitate the purchase of Cash Store Financial Shares to directors, officers, employees or consultants who hold Options granted under the Share Option Plan. Subject to corporate and other applicable laws, the Company may permit an optionee to elect to pay the excercise price by authorizing a third party to sell Cash Store Financial Shares (or a sufficient portion of such Cash Store Financial Shares) acquired upon exercise of the Option and remit to the Company a sufficient portion of the sale proceeds to pay the entire exercise price and any tax withholding resulting from such exercise. In addition, the exercise price for Cash Store Financial Shares purchased under an Option may be paid either singly, or in combination with one or more of the alternative forms of payment, or such other consideration as the Board may permit.
The Board may at any time, and from time to time, and without Shareholder approval, amend any provision of the Share Option Plan, or any Options granted hereunder, or terminate the Share Option Plan, subject to any applicable regulatory or stock exchange requirements or approval at the time such amendment or termination, including, without limitation:
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a. | making amendments to Article 6 relating to the exercise of Options, including by the inclusion of a cashless exercise feature whereby payment is in cash or Cash Store Financial Shares or otherwise; |
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b. | making amendments to Article 5 relating to the expiry of outstanding Options; |
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c. | making amendments deemed by the Board to be necessary or advisable because of any change in applicable securities laws or other laws; |
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d. | making amendments to Sections 5.6 and 5.7 relating to the transferability of Options; |
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e. | making amendments to the definitions set out in Article 2; |
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f. | making amendments to the change of control provisions provided for in Article 8; |
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g. | making amendments to Article 3 relating to the administration of the Plan; |
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h. | making amendments to the vesting provisions of any outstanding Option(s); and |
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i. | making any other amendment, fundamental or otherwise, not requiring Shareholder approval under applicable laws or the rules of the TSX, including amendments of a “clerical” or “housekeeping” nature. |
The Board shall not be permitted to amend:
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a. | Section 4.1 in order to increase the maximum number of Cash Store Financial Shares which may be issued under the Share Option Plan or so as to increase the Insider participation limits; |
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b. | Article 9 so as to increase the ability of the Board to amend the Share Option Plan without Shareholder approval; |
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c. | the definition of “Eligible Person”; |
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d. | the exercise price of any Option issued under the Share Option Plan to an Insider where such amendment reduces the exercise price of such Option; or |
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e. | the term of any Option issued under the Share Option Plan to an Insider; |
The Share Option Plan provides that in the event of a Change of Control, all options outstanding shall be immediately exercisable. A “Change of Control” means the occurrence of any one or more of the following events:
(i) the sale, lease, exchange or other disposition, in a single transaction or a series of related transactions, of all or substantially all of the assets, rights or properties of the Company; or
(ii) the acquisition, or acquisition of control by any person, entity or group of persons or entities acting
jointly or in concert (an “Acquiror”) of Cash Store Financial Shares (including without limitation, the right to vote or direct the voting) which, when added to the Cash Store Financial Shares owned of record or beneficially by the Acquiror to which the Acquiror has the right to direct the voting, would entitle the Acquiror and/or associates and/or affiliates of the Acquiror to cast or direct the casting of 30% or more of the votes attached to all of the Company’s outstanding voting shares which may be cast to elect directors of the Company or the successor Company (regardless of whether a meeting has been called to elect directors).
New Compensation Initiatives
Long-Term Incentive Plan
In November 2013, Cash Store Financial introduced a share unit plan (“Long-Term Incentive Plan”) that provides for (i) restricted share units (“RSUs”) and (ii) performance share units (“PSUs”), that may be granted to senior executives, vice presidents, and/or members of the management team of the Company and its affiliates (“Participants”) as a bonus in consideration of past services to the Company or its affiliates. The Long-Term Incentive Plan has been adopted by the Company to reduce its reliance on stock options and incent management through payment of compensation related to appreciation of the Shares and performance goals. RSUs and PSUs are collectively referred to as “Share Units”.
Under the Long-Term Incentive Plan, RSUs will vest on the entitlement date or dates, which shall not be later than December 31 of the year that is three years after the year of services for which the RSUs were granted (“RSU Entitlement Date”). On a RSU Entitlement Date, the Company will become obligated to make a payment to the Participant in cash equal to the five-day volume weighted average price of the Cash Store Financial shares on the TSX multiplied by the number of RSUs held.
Under the Long-Term Incentive Plan, PSUs will vest on the entitlement date or dates which shall not be later than December 31 of the year that is three years after the year of services for which the PSUs were granted (“PSU Entitlement Date” and collectively with the RSU Entitlement Date, the "Entitlement Date"). In addition, to further enhance the Participant’s performance, the number of PSUs that will vest on a PSU Entitlement Date will vary, depending on the achievement of relevant performance conditions (to be achieved by the Company, the Participant or a class of Participants) established upon the grant of such PSUs. PSUs will be settled in cash equal to the equal to the five-day volume weighted average price of the Cash Store Financial shares on the TSX multiplied by the number of PSUs vested.
A Participant will have no right or entitlement whatsoever to receive cash payment until the Entitlement Date and, as a holder of Share Units, will not have any rights as a Shareholder of the Company.
A Participant’s Entitlement Date may be accelerated on the death or permanent disability of the Participant. In the event that a Participant is terminated with or without cause, any Share Unit previously credited to the Participant’s account that has not vested shall become void and the Participant shall have no entitlement to payment under the Long-Term Incentive Plan. Immediately upon a change of control of the Company, the Share Units will vest immediately and the Entitlement Date will occur.
Under the Long Term Incentive Plan, the Company may elect to purchase common shares in the market to satisfy the payment of vested Share Units, subject to debt covenants.
Deferred Share Unit Plan
In November 2013, the Company also established a director deferred share unit plan (“DSU Plan”) for the purpose of strengthening the alignment of interests between outside directors of the Company and designated affiliates (for the purposes of this section the “Directors”) and the Company’s shareholders by linking a portion of annual director compensation to the future value of Cash Store Financial shares. Going forward, the DSU Plan and Long Term Incentive Plan will replace the granting of stock options as a more effective mean to achieve the forgoing stated purpose.
DSUs are bookkeeping entries and are subject to adjustment for dividends and normal anti-dilution events including the subdivision, consolidation or reclassification of the outstanding shares. DSUs are not assignable or transferable. The number of DSU granted to a Director is determined by dividing the amount of compensation allocated to be taken as DSUs by the closing price for a common share of the Company on the TSX on the business day immediately preceding the date of grant. Grants are, in the normal course, calculated and effected in instalments at the end of each quarter.
A Director is only entitled to payment in respect of the DSUs granted to him or her when the director ceases to be a director of the Company or an affiliate for any reason. On termination, the Company shall redeem each DSUs held by the Director for a payment in cash, being the product of: (i) the number of DSUs held by the Director on ceasing to be a director and (ii) the volume weighted average trading price of Cash Store Financial’s shares on the TSX for the five consecutive trading days immediately prior to the date of separation. Payment will be made to the Director on such date as the Company determines not later than 60 days after the date of the director ceasing to be a Director.
Indebtedness of Directors and Executive Officers
As at the date hereof, there is no indebtedness owing by any directors, executive officers, employees or former directors, executive officers or employees of the Company or any of its subsidiaries to the Company or to another entity where the indebtedness to such other entity is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company or any of its subsidiaries. Additionally, no individual who is, or at any time during the Company’s last financial year was, a director or executive officer of the Company or any of its subsidiaries, proposed nominee for director of the Company or associate of any such director, officer or proposed nominee is, or at any time since the beginning of the Company’s last financial year has been, indebted to the Company or to another entity where the indebtedness to such other entity is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company or any of its subsidiaries, including indebtedness for security purchase or any other programs.
Performance Graph
The following graph compares the yearly percentage change in the cumulative total Shareholder return for Cdn$100 invested in Cash Store Financial Shares on June 30, 2008, against the cumulative total Shareholder return of the S&P/TSX Composite Index for the five most recently completed financial years of Cash Store Financial, assuming the reinvestment of all dividends.
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| June 30, 2008 | June 30, 2009 | Sept 30, 2010 | Sept 30, 2011 | Sept 30, 2012 | Sept 30, 2013 |
The Cash Store Financial Services Inc. | $100 | $213 | $392 | $239 | $160 | $48 |
S&P/TSX Composite Index | $100 | $74 | $92 | $88 | $97 | $103 |
Interest of Informed Persons in Material Transactions
No “informed person” of the Company, as such term is defined in National Instrument 51-102 Continuous Disclosure Obligations, or any proposed director of the Company or any of their associates or affiliates, had any material interest, direct or indirect, in any transaction since the beginning of the Company’s last completed fiscal year or in any proposed transaction which has materially affected or would materially affect the Company or any of its subsidiaries.
Statement of Corporate Governance Practices
The Company and the Board recognize the importance of corporate governance to the effective management of the Company and to the protection of its employees and Shareholders and have been continually enhancing the Company’s corporate governance practices. The Company’s approach to significant issues of corporate governance is designed with a view to ensuring that the business and affairs of the Company are effectively managed so as to enhance Shareholder value. The Company’s corporate governance disclosure pursuant to National Instrument 58-101 Corporate Governance Practices is attached as Schedule “A” to this Information Circular. This disclosure statement, including Schedule “A”, has been approved by the Board.
Audit Committee
Information regarding the Audit Committee is contained in the Company’s AIF, under the heading “Audit Committee Information” and a copy of the Audit Committee Charter is attached to the AIF as Schedule “A”. The Company’s AIF is available on the Company's profile on SEDAR at www.sedar.com and EDGAR at www.sec.gov.
ADDITIONAL INFORMATION
Additional information relating to the Company is available at on the Company's profile on SEDAR at www.sedar.com and on EDGAR at www.sec.gov. Shareholders may obtain additional copies of the Company’s financial statements and management’s discussion and analysis for the financial year ended September 30, 2013, by written request addressed to: The Cash Store Financial Services Inc., Attention: Corporate Secretary, 15511 – 123 Avenue, Edmonton, Alberta T5V 0C3 or by email (information@CSFinancial.ca). Financial information regarding the Company is provided in its comparative consolidated financial statements and management’s discussion and analysis for the financial year ended September 30, 2013.
BOARD APPROVAL AND STATEMENTS OF DIRECTORS
This Information Circular contains information as at December 20, 2013, except where another date is specified. The contents of this Information Circular have been approved, and its mailing authorized, by the Board.
BY ORDER OF THE BOARD OF DIRECTORS OF THE CASH STORE FINANCIAL SERVICES INC.
(Signed) Eugene I. Davis
Eugene I. Davis
Chairman of the Board
SCHEDULE “A”
CORPORATE GOVERNANCE DISCLOSURE
Corporate governance relates to the activities of the Board, the members of which are elected by and are accountable to the Shareholders, and takes into account the role of the individual members of management who are appointed by the Board and who are charged with the day to day management of the Company. The Board is committed to sound corporate governance practices which are in the best interests of its shareholders, and which contribute to effective and efficient decision-making.
National Policy 58-201-Corporate Governance Guidelines (“NP 58-201”) establishes corporate governance guidelines which apply to all public companies. National Instrument 58-101-Disclosure of Corporate Governance Practices (“NI 58-101”) mandates disclosure of corporate governance practices in Form 58-101F1. This disclosure is set out in this Schedule “A”.
1. Board of Directors
The Board is comprised of eight (8) directors.
NP 58-201 suggests that a board of directors should be comprised of a majority of individuals who qualify as “independent” (as defined in NI 58-101) directors. NI 58-101 provides that a director is independent if he or she has no direct or indirect “material relationship” with the company. A “material relationship” is defined as a relationship which, in the view of an issuer’s board of directors, could be reasonably expected to interfere with the exercise of a director’s independent judgment. Of the proposed nominees, Gordon Reykdal, Chief Executive Officer of the Corporation, is a member of management. Each of the remaining seven (7) current directors are considered by the Board to be “independent”, within the meaning of NI 52-110 - Audit Committees. Accordingly, a majority of the Corporation’s directors are independent.
The following directors of the Corporation are directors of other reporting issuers:
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Eugene I. Davis | Atlas Air Worldwide Holdings Inc. (Nasdaq: AAWW) U.S. Concrete, Inc (Nasdaq:USCR) Global Power Equipment Group Inc (Nasdaq:GLPW) Spectrum Brands Holdings Inc.(NYSE:SPB) WMI Holdings Corp. (OTC:WAMUQ) |
Gordon Reykdal | The Cash Store Australia Holdings Inc. (CVE:AUC) |
William C. (Mickey) Dunn | Bellatrix Exploration Inc.(TSE:BXE) |
Edward C. McClelland | The Cash Store Australia Holdings Inc. (CVE:AUC) |
Donald C. Campion | Haynes International, Inc. (NASDAQ: HAYN) |
Thomas L. Fairfield | Capmark Financial Group Inc. (OTC:CPMK) |
Timothy J. Bernlohr | Atlas Air Worldwide Holdings (Nasdaq:AAWW), Chemtura Corp. (NYSE:CHMT) Rock-Tenn Company (NYSE:RKT). |
Ron Chicoyne | N/A |
The Board believes that it functions effectively and independently of management. To enhance its ability to act independently of management, the independent members of the Board conduct in camera meetings immediately following each regularly scheduled meeting of the Board at which the non-independent members of the Board and management are not in attendance. The independent directors also hold informal discussions and/or meetings independent of management when deemed necessary. The independent members of the board held 11 in camera formal meetings in the most recently completed fiscal period. The Audit Committee of the Board meets regularly with the Company’s external auditors, without management present, to discuss significant risks or exposures, internal controls and the completeness and accuracy of the Company’s financial statements.
The Chairman of the Board is Eugene I. Davis and he is independent. The role of the Chairman of the Board
is to assist the Board in effectively discharging its duties, responsibilities and obligations and to be satisfied that the Board functions independently of management. The responsibilities of the Chairman of the Board include:
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• | being satisfied that the Board is alert to its obligations to the Shareholders; |
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• | establishing the frequency of Board meetings; |
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• | liaising and communicating with all members of the Board and the committee chairs to co-ordinate input from all members of the Board, and optimizing the effectiveness of the Board and its committees; |
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• | being satisfied that the Board receives adequate and regular updates on all issues important to the welfare and future of the Company; |
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• | ensuring information requested by members of the Board or committees of the Board is provided and meets their needs; |
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• | reviewing conflict of interest issues with respect to members of the Board as they arise; and |
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• | chairing in camera meetings of the Board, without management present, at every Board meeting. |
The attendance record of each current director of the Company for all Board meetings for which they were a director or consultant in the Company’s most recently completed financial period is as follows:
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Eugene I. Davis | | |
Board | 2 out of 2 | 100% |
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Gordon Reykdal | | |
Board | 11 out of 11 | 100% |
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William C. (Mickey) Dunn | | |
Board | 10 out of 11 | 91% |
Compensation Committee | 3 out of 3 | 100% |
Corporate Governance and Nominating Committee | 5 out of 5 | 100% |
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Edward C. McClelland | | |
Board | 11 out of 11 | 100% |
Compensation Committee | 3 out of 3 | 100% |
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Donald C. Campion | | |
Board | 1 out of 1 | 100% |
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Thomas L. Fairfield | | |
Board | 1 out of 1 | 100% |
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Ron Chicoyne | | |
Board | 11 out of 11 | 100% |
Corporate Governance and Nominating Committee | 5 out of 5 | 100% |
Audit Committee | 11 out of 11 | 100% |
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Timothy J. Bernlohr | | |
Board | 1 out of 1 | 100% |
2. Charter of the Board
The Board has adopted a written charter which is attached hereto as Appendix “A”.
3. Position Descriptions
The Board has adopted written position descriptions for the Chairman of the Board and the Chair of each Board committee. The Board has also adopted a written position description for the CEO.
4. Orientation and Continuing Education
The Company’s Corporate Governance and Nominating Committee oversees orientation and continuing education of Board members. New directors are briefed on the role of the Board, its committees, and its directors and are provided with a director’s manual. New directors are also provided with information about the Company and are briefed on the Company’s strategic plan, annual and long-term corporate objectives, business risks and mitigation strategies, corporate governance guidelines and existing Company policies. Board members are encouraged to meet and communicate with management, auditors and technical consultants to keep themselves current with the Company, industry trends and developments and changes in legislation. Board members have full access to the Company’s records.
Continuing education is provided to directors through the provision of literature in respect of corporate governance developments. Board members are also encouraged to enrol in corporate governance seminars and courses.
5. Ethical Business Conduct
The Company has adopted a written Code of Business Conduct and Ethics (the "Code"). A copy of this code is available on the Company's profile on SEDAR at www.sedar.com or by written request addressed to: The Cash Store Financial Inc., Attention: Corporate Secretary, 15511 - 123 Avenue, Edmonton, Alberta, T5V 0C3, or by email (information@CSFinancial.ca).
The Company’s Corporate Governance and Nominating Committee are responsible for monitoring compliance with the Code. To monitor compliance, directors, officers and management are asked to verify their compliance with the Code annually. Employees of the Company are also asked to verify their compliance from time-to-time but at a minimum annually.
To ensure the directors exercise independent judgment in considering transactions and agreements in which a director or officer has a material interest, all such matters are considered and approved by the independent directors.
The Board and senior officers believe that the Company’s “tone at the top” core values and Code encourages and promotes a culture of ethical business conduct. The Company has also adopted the core values of “Honesty, Integrity, Loyalty and Teamwork” and established simple and direct principles of: respect your customers; respect your associates; respect yourself; and respect the law. The core values and principles are displayed in all branches and discussed as part of each new employee’s orientation.
The Company has adopted a Whistleblower Policy, which provides procedures for employees to raise concerns or questions regarding questionable accounting matters, auditing matters or violations of the Code. The Company has also adopted a Timely Disclosure, Confidentiality and Insider Trading Policy.
6. Nomination of Directors
The primary function of the Corporate Governance and Nominating Committee of the Board is to assist the Board in fulfilling its responsibilities by assessing the Board’s effectiveness, approving governance practices and orienting new Directors. The Corporate Governance and Nominating Committee is also responsible for establishing an appropriate review and selection process for new nominees to the Board as well as analyzing the needs of the Board relating to current or future vacancies on the Board and identifying and recommending nominees who meet such needs. The identification and recruitment of new directors is carried on informally through business and industry contacts of the Company's directors and officers.
The Corporate Governance and Nominating Committee is currently comprised of three directors, of which two members are independent. To encourage an objective nomination process, members of the Corporate Governance and Nominating Committee are asked not to participate in any meetings or portions of meetings or vote on matters, as the case may be, where they, either directly or indirectly, may be considered not to be independent.
7. Compensation
The Compensation Committee is responsible for reviewing, approving and recommending to the Board compensation for the directors of the Company, the Chief Executive Officer and other members of the Company’s senior management team; administering the Company’s compensation plans, including Options, directors’ compensation plans and such other compensation plans or arrangements as adopted by the Company from time-to-time; and researching and identifying trends in employment benefits as well as establishing and conducting periodic reviews of the Company’s policies in the area of management benefits and perquisites. The Compensation Committee meets at least once annually. Unless such matters are delegated specifically to the Compensation Committee, the Compensation Committee shall only make recommendations to the Board for its consideration and approval, if appropriate. In determining the compensation for directors and officers, the Compensation Committee considers comparative industry data and whether compensation arrangements promote the creation of shareholder value.
The Compensation Committee is comprised entirely of independent directors.
For more information relating to the Compensation Committee’s report on executive compensation, see “Compensation Committee Report on Executive Compensation” in the Information Circular.
8. Assessments
The Corporate Governance and Nominating Committee of the Board is responsible for assessing the effectiveness and contributions of the Board as a whole, its committees and individual directors. The members are asked annually to rate items such as structure and size of the Board and each committee, the knowledge and diversity of membership as well as the quality and timeliness of information received for discussion and the overall effectiveness in decision-making. All members complete questionnaires that are forwarded to the Chair of the Corporate Governance and Nominating Committee. The Chair compiles the results and prepares a single document that includes any comments that may have been forwarded. The anonymity of any particular submitter is maintained with the aggregate results presented to the Corporate Governance and Nominating Committee for discussion and action if required. The results are then communicated to the full Board for discussion and recommendations as necessary.
9. Compliance with NYSE Standards
As a foreign private issuer listed on the New York Stock Exchange ("NYSE"), the Company is generally entitled to follow the Canadian rules, including the rules of NI 58-101 and National Policy 58-201, with respect to corporate governance practices. We are required, pursuant to Section 303A.11 of the NYSE’s Listed Company Manual, to identify any significant ways in which our corporate governance practices differ from those followed by US domestic companies under NYSE listing standards.
Section 303A.08 of the NYSE’s Listed Company Manual requires shareholder approval of all equity compensation plans and material revisions. The definition of equity compensation plans under the NYSE rules covers plans that provide for the delivery of newly issued securities, as well as plans which rely on securities reacquired on the market by the issuing company for the purpose of redistribution to employees and directors. The TSX rules require shareholder approval of security-based compensation arrangements only in respect of arrangements which involve the delivery of newly issued securities. The TSX rules require shareholder approval of security-based compensation plans when they are first introduced and thereafter (a) every three years in respect of all unallocated options, rights, or other entitlements under an arrangement with a rolling percentage maximum, or (b) at the time and in respect of any amendment to such arrangements (unless the amendment relates to an arrangement previously approved by shareholders and which includes specific authority for certain TSX-specified types of amendments). Stock purchase plans where securities are purchased in the public market and no financial assistance or discount is provided by the Company for the purchase of securities are not subject to the shareholder approval requirement under the TSX rules; however, shareholder approval is required under the NYSE rules. We comply with the rules of the TSX.
APPENDIX “A”
THE CASH STORE FINANCIAL SERVICES INC.
CHARTER OF THE BOARD OF DIRECTORS
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1.1 | The board of directors (“Board of Directors”) of The Cash Store Financial Services Inc. (“Corporation”) is responsible for overseeing the business and affairs of the Corporation. The Board of Directors will discharge its responsibilities directly and through its committees, currently consisting of the Audit Committee, the Compensation Committee and the Corporate Governance and Nominating Committee. |
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2. | COMPOSITION AND MEETINGS |
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2.1 | The Board of Directors shall be constituted at all times of a majority of directors who are independent, as defined in National Instrument 52-110 Audit Committees and Section 303A.02 of the NYSE Listed Company Manual. Non-independent directors may be excluded from participation in any meetings or portions of meetings or vote on matters, as the case may be, which relate to matters where they, either directly or indirectly, may not be independent. |
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2.2 | The Chairman of the Board of Directors shall be an independent director and will be selected amongst the directors of the Corporation who have a sufficient level of experience with corporate governance issues to ensure the leadership of the Board of Directors. The Chairman will be selected annually at the first meeting of the Board of Directors following the annual general meeting of shareholders. |
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2.3 | The Chairman shall preside at all meetings of the Board of Directors, unless the Chairman is not present, in which case the members of the Board of Directors shall designate from among the independent members present the Chairman for purposes of the meeting. |
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2.4 | The Board of Directors shall meet at least quarterly to review the business operations, corporate governance and financial results of the Corporation. Meetings of the Board of Directors shall also include regular meetings of the independent members of the Board of Directors without management being present. |
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2.5 | Agendas, approved by the Chairman, with the assistance of the CEO and the Corporate Secretary, shall be circulated to Board of Directors members along with background information on a timely basis prior to the Board of Directors meetings. |
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2.6 | Meetings of the Board of Directors shall be held at least quarterly and from time to time as the Board of Directors, the Chairman of the Board of Directors, or any two directors shall determine, upon not less than 48 hours notice (exclusive of any part of a non-business day) before the time when the meeting is to be held to each of its members. The notice period may be waived by a quorum of the Board of Directors. Meetings of the Board of Directors shall also include regular meetings of all non-management directors and an executive session including only independent directors at least once a year |
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3.1 | Quorum for the transaction of business at any meeting of the Board of Directors shall be a majority of the number of members of the Board of Directors or such greater number as the Board of Directors shall by resolution determine. |
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3.2 | At all meetings of the Board of Directors every motion shall be decided by a majority of the votes cast. In the case of equality of votes, the Chairman of the meeting shall not be entitled to a second or casting vote. |
The Board of Directors' mandate is the stewardship of the Company and its responsibilities include, without limitation, the following specific responsibilities:
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4.1 | The assignment to the various committees of the Board of Directors the responsibility for developing the Corporation’s approach to: (i) corporate governance and nomination of directors and related issues; (ii) financial reporting and internal controls; and (iii) issues relating to compensation of officers and employees. |
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4.2 | The Board of Directors shall have the authority to retain and terminate any advisors (legal, accounting or otherwise) to be used to assist in carrying out the Board of Directors’ duties and responsibilities and shall have the sole authority to approve the advisors’ fees and other retention terms. |
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4.3 | With the assistance of the Corporate Governance and Nominating Committee: |
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(a) | Developing the Corporation’s approach to corporate governance, including developing a set of corporate governance principles and guidelines specific to the Corporation; |
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(b) | Reviewing the composition of the Committees and the Board of Directors and ensuring that independence criteria are met; |
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(c) | Reviewing and approving the appointment of senior officers of the Corporation; |
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(d) | Satisfying itself as to the integrity of the Chief Executive Officer and other senior officers and that such officers create a culture of integrity throughout the organization; |
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(e) | The assessment, at least annually, of the effectiveness of the Board of Directors as a whole, the committees of the Board of Directors and the contribution of individual directors, including, consideration of the appropriate size of the Board of Directors; |
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(f) | Ensuring that an appropriate review selection process for new nominees to the Board of Directors is in place; |
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(g) | Ensuring that an appropriate orientation and education program for new members of the Board of Directors is in place; and |
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(h) | Approving disclosure and securities compliance policies, including communications policies of the Corporation with a view to satisfying itself that adequate procedures are in place to ensure that material information is disclosed in compliance with applicable laws. |
4.4 With the assistance of the Audit Committee:
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(a) | Recommending the appointment of the auditors and assessing the performance of the auditors; |
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(b) | Satisfying itself that adequate procedures are in place to ensure the integrity of the Corporation’s internal controls and management information systems; |
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(c) | Satisfying itself adequate procedures are in place to ensure the Corporation's ethical behaviour and compliance with laws and regulations, audit and accounting principles and the Corporation's own governing documents; |
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(d) | Identifying the principal risks of the Corporation’s business and ensuring that appropriate systems are in place to manage these risks; |
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(e) | Reviewing and approving significant operational and financial matters and the provision of direction to management on these matters; and |
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(f) | As required and agreed upon, providing assistance to shareholders concerning the integrity of the Corporation’s reported financial performance. |
4.5 With the assistance of the Compensation Committee:
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(a) | Reviewing the corporate goals and objectives relevant to Chief Executive Officer compensation; and |
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(b) | Together with the Chief Executive Officer, establish appropriate performance criteria for the senior management team and the approval of the compensation of the senior management team. |
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4.6 | With the assistance of the Chief Executive Officer and Chief Financial Officer, monitor and review feedback provided by the Corporation’s various stakeholders. |
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4.7 | Succession planning and the selection, appointment, monitoring evaluation and, if necessary, the replacement of the senior management to ensure management succession. |
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4.8 | The adoption of a strategic planning process, approval at least annually of a strategic plan that takes into account business opportunities and business risks identified by the Board of Directors and/or the Audit Committee and monitoring performance against such plans. |
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4.9 | The review and approval of corporate objectives and goals applicable to the Corporation’s senior management. |
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4.10 | Reviewing with senior management, major corporate decisions, including material transactions, which require Board of Directors approval and approving such decisions as they arise. |
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4.11 | Reviewing and approving the Corporation’s budget on an annual basis. |
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4.12 | Performing such other functions as prescribed by law or assigned to the Board of Directors in the Corporation’s constating documents and by-laws. |
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5.1 | The members of the Board of Directors are expected to attend all meetings of the Board of Directors unless prior notification of absence is provided. |
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5.2 | The members of the Board of Directors are required to have reviewed board materials in advance of the meeting and be prepared to discuss such materials at the meeting. Each Director must act honestly and in good faith with a view to the best interest of the Corporation and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. |
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5.3 | The Board of Directors shall approve and maintain a process for the Corporation’s stakeholders to contact the directors directly or indirectly with concerns and questions regarding the Corporation. |
Approved by the Board of Directors - October 24th, 2013
SCHEDULE “B”
BY-LAW NO. 4
A by-law relating generally to the conduct of the affairs of
THE CASH STORE FINANCIAL SERVICES INC.
BE IT ENACTED AND IT IS HEREBY ENACTED as a by-law of The Cash Store Financial Services Inc. (hereinafter called the "Corporation") as follows:
SECTION ONE
INTERPRETATION
1.01 Definitions
In the by-laws of the Corporation, unless the context otherwise requires:
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(1) | "Act" means the Business Corporations Act, R.S.O. 1990 c. B.16 and the regulations made pursuant thereto, as from time to time amended, and every statute that may be substituted therefor and, in the case of such substitution, any reference in the by-laws of the Corporation to provisions of the Act shall be read as references to the substituted provisions therefor in the new statute or statutes; |
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(2) | "appoint" includes "elect" and vice versa; |
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(3) | "board" means the board of directors of the Corporation; |
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(4) | "by-laws" means this by-law and all other by-laws of the Corporation from time to time in force and effect; |
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(5) | "meeting of shareholders" includes an annual meeting of shareholders and a special meeting of shareholders; "special meeting of shareholders" includes a meeting of any class or classes of shareholders and a special meeting of all shareholders entitled to vote at an annual meeting of shareholders; |
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(6) | "non-business day" means Saturday, Sunday and any other day that is a holiday as defined in the Interpretation Act (Ontario); |
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(7) | "recorded address" means in the case of a shareholder his address as recorded in the securities register; and in the case of joint shareholders the address appearing in the securities register in respect of such joint holding or the first address so appearing if there is more than one; and in the case of a director, officer, auditor or member of a committee of the board his latest address as recorded in the records of the Corporation; |
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(8) | "Securities Transfer Act” means the Securities Transfer Act (Ontario) 2006,c.8, as amended from time to time; |
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(9) | “Senior Officer” means the Chairman of the Board, the Chief Executive Officer, the President, the Chief Financial Officer, the Chief Operating Officer, a Senior Executive Vice-President and the Corporate Secretary and any other position so designated by the board; |
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(10) | "signing officer" means, in relation to any instrument, any person authorized to sign the same on behalf of the Corporation by paragraph 2.03 or by a resolution passed pursuant thereto; |
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(11) | all terms contained in the by-laws that are not otherwise defined in the by-laws and which are defined in the Act shall have the meanings given to such terms in the Act; and |
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(12) | the singular shall include the plural and the plural shall include the singular; the masculine shall include the feminine and neuter genders; and the word "person" shall include individuals, bodies corporate, corporations, companies, partnerships, syndicates, trusts, unincorporated organizations and any number or aggregate of persons. |
1.02 Conflict of Laws
In the event of any inconsistency between the by-laws and mandatory provisions of the Act or the Securities Transfer Act, the provisions of the Act or the Securities Transfer Act, as applicable, shall prevail.
SECTION TWO
BUSINESS OF THE CORPORATION
2.01 Corporate Seal
The Corporation may have a corporate seal, which shall be adopted and may be changed by resolution of the board.
2.02 Financial Year
The financial year of the Corporation shall be as determined by the board from time to time.
2.03 Execution of Instruments
Contracts, documents or instruments in writing requiring the signature of the Corporation may be signed on behalf of the Corporation by any one Senior Officer or director and instruments in writing so signed shall be binding upon the Corporation without any further authorization or formality. The board shall have power from time to time by resolution to appoint any officer or officers or any person or persons on behalf of the Corporation either to sign contracts, documents and instruments in writing generally or to sign specific contracts, documents or instruments in writing.
The seal of the Corporation may, when required, be affixed to contracts, documents and instruments in writing signed as aforesaid or by any officer or officers, person or persons, appointed as aforesaid by resolution of the board.
The term "contracts, documents or instruments in writing" as used in this by-law shall include deeds, mortgages, hypothecs, charges, conveyances, transfers and assignments of property, real or personal, movable or immovable, agreements, releases, receipts and discharges for the payment of money or other obligations, conveyances, transfers and assignments of shares, share warrants, stocks, bonds, debentures, notes or other securities and all paper writings.
The signature or signatures of any Senior Officer may, if specifically authorized by resolution of the directors, be printed, engraved, lithographed or electronically reproduced upon any contracts, documents or instruments in writing or bonds, debentures, notes or other securities of the Corporation executed or issued by or on behalf of the Corporation and all contracts, documents or instruments in writing or bonds, debentures, notes or other securities of the Corporation on which the signature or signatures of any of the Senior Officers or directors or persons authorized as aforesaid shall be so reproduced pursuant to special authorization by resolution of the board, shall be deemed to have been manually signed by such officers or directors or persons whose signature or signatures is or are so reproduced and shall be as valid to all intents and purposes as if they had been signed manually and notwithstanding that the officers or directors or persons whose signature or signatures is or are so reproduced may have ceased to hold office at the date of the delivery or issue of such contracts, documents or instruments in writing or bonds, debentures, notes or other securities of the Corporation.
2.04 Banking Arrangements
The banking business of the Corporation, or any part thereof, including, without limitation, the borrowing of money and the giving of security therefor, shall be transacted with such banks, trust
companies or other bodies corporate or organizations as may from time to time be designated by or under the authority of the board. Such banking business or any part thereof shall be transacted under such agreements, instructions and delegations of powers as the board may from time to time by resolution prescribe or authorize.
2.05 Custody of Securities
All shares and securities owned by the Corporation shall be lodged (in the name of the Corporation) with a chartered bank or a trust company or in a safety deposit box or, if so authorized by resolution of the board, with such other depositaries or in such other manner as may be determined from time to time by resolution of the board.
All share certificates, bonds, debentures, notes or other obligations or securities belonging to the Corporation may be issued or held in the name of a nominee or nominees of the Corporation (and if issued or held in the names of more than one nominee shall be held in the names of the nominees jointly with the right of survivorship) and shall be endorsed in blank with endorsement guaranteed in order to enable transfer to be completed and registration to be effected.
2.06 Voting Shares and Securities in other Companies
All of the shares or other securities carrying voting rights of any other body corporate held from time to time by the Corporation may be voted at any and all meetings of shareholders, bondholders, debenture holders or holders of other securities (as the case may be) of such other body corporate and in such manner and by such person or persons as the board shall from time to time by resolution determine. The proper signing officers of the Corporation may also from time to time execute and deliver for and on behalf of the Corporation proxies and/or arrange for the issuance of voting certificates and/or other evidence of the right to vote in such names as they may determine without the necessity of a resolution or other action by the board.
SECTION THREE
DIRECTORS
3.01 Number of Directors and Quorum
The number of directors of the Corporation shall be the number of directors as specified in the articles or, where a minimum and maximum number of directors is provided for in the articles, the number of directors of the Corporation shall be the number of directors determined from time to time by special resolution or, if a special resolution empowers the directors to determine the number, the number of directors determined by resolution of the board. Subject to the Act, the quorum for the transaction of business at any meeting of the board shall be a majority of the number of directors then in office and or such greater number of directors as the board may from time to time by resolution determine, provided that if the Corporation has fewer than three directors, all directors must be present at any meeting of the board to constitute a quorum.
3.02 Qualification
No person shall be qualified for election as a director if disqualified in accordance with the Act (which would currently include: a person who is less than 18 years of age; a person who has been found under the substitute Decisions Act, 1992 or under the Mental Health Act to be incapable of managing property or who has been found to be incapable by a court in Canada or elsewhere; a person who is not an individual; or a person who has the status of a bankrupt). A director need not be a shareholder. The board shall be comprised of the number of Canadian residents as may be prescribed from time to time by the Act (which is currently a minimum) of 25%. At least one-third of the directors of the Corporation shall not be officers or employees of the Corporation or any of its affiliates.
3.03 Election and Term
The election of directors shall take place at the first meeting of shareholders and at each succeeding annual meeting of shareholders and all the directors then in office shall retire but, if qualified, shall be eligible for re-election. The number of directors to be elected at any such meeting shall be the number of directors as specified in the articles or, if a minimum and maximum number of directors is provided for in the articles, the number of directors determined by special resolution or, if the special resolution empowers the directors to determine the number, the number of directors determined by resolution of the board. The voting on the election shall be by show of hands unless a ballot is demanded by any shareholder. If an election of directors is not held at the proper time, the incumbent directors shall continue in office until their successors are elected.
3.04 Advance Notice of Nomination of Directors
Subject only to the Act and the articles of the Corporation, only persons who are nominated in accordance with the following procedures shall be eligible for election as directors of the Corporation. Nominations of persons for election to the board may be made at any annual meeting of shareholders, or at any special meeting of shareholders if one of the purposes for which the special meeting was called was the election of directors,
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(a) | by or at the direction of the board or an authorized officer of the Corporation, including pursuant to a notice of meeting; |
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(b) | by or at the direction or request of one or more shareholders pursuant to a proposal made in accordance with the provisions of the Act or a requisition of the shareholders made in accordance with the provisions of the Act; or |
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(c) | by any person (a “Nominating Shareholder”) (i) who, at the close of business on the date of the giving of the notice provided for below in this Section 3.04 and on the record date for notice of such meeting, is entered in the securities register as a holder of one or more shares carrying the right to vote at such meeting or who beneficially owns shares that are entitled to be voted at such meeting and (ii) who complies with the notice procedures set forth below in this Section 3.04: |
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(A) | In addition to any other applicable requirements, for a nomination to be made by a Nominating Shareholder, the Nominating Shareholder must have given timely notice thereof in proper written form to the secretary of the Corporation at the principal executive offices of the Corporation in accordance with this Section 3.04. |
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(B) | To be timely, a Nominating Shareholder’s notice to the secretary of the Corporation must be made (a) in the case of an annual meeting of shareholders, not less than thirty (30) nor more than sixty-five (65) days prior to the date of the annual meeting of shareholders; provided, however, that in the event that the annual meeting of shareholders is called for a date that is less than fifty (50) days after the date (the “Notice Date”) on which the first public announcement of the date of the annual meeting was made, notice by the Nominating Shareholder may be made not later than the close of business on the tenth (10th) day following the Notice Date; and (b) in the case of a special meeting (which is not also an annual meeting) of shareholders called for the purpose of electing directors (whether or not called for other purposes), not later than the close of business on the fifteenth (15th) day following the day on which the first public announcement of the date of the special meeting of shareholders was made. |
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(C) | In no event shall any adjournment or postponement of a meeting of shareholders or the announcement thereof commence a new time period for the giving of a Nominating Shareholder’s notice as described above. |
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(D) | To be in proper written form, a Nominating Shareholder’s notice to the secretary of the Corporation must set forth (a) as to each person whom the Nominating Shareholder proposes to nominate for election as a director (i) the name, age, business address and residence address of the person, (ii) the principal occupation or employment of the person, (iii) the class or series and number of shares in the capital of the Corporation which are controlled or which are owned beneficially or of record by the person as of the record date for the meeting of shareholders (if such date shall then have been made publicly available and shall have occurred) and as of the date of such notice, and (iv) any other information relating to the person that would be required to be disclosed in a dissident’s proxy circular in connection with solicitations of proxies for election of directors pursuant to the Act and Applicable Securities Laws (as defined below); and (b) as to the Nominating Shareholder giving the notice, any proxy, contract, arrangement, understanding or relationship pursuant to which such Nominating Shareholder has a right to vote any shares of the Corporation and any other information relating to such Nominating Shareholder that would be required to be made in a dissident’s proxy circular in connection with solicitations of proxies for election of directors pursuant to the Act and Applicable Securities Laws (as defined below). The Corporation may require any proposed nominee to furnish such other information, including a written consent to act, as may reasonably be required by the Corporation to determine the eligibility of such proposed nominee to serve as an independent director of the Corporation or that could be material to a reasonable shareholder’s understanding of the independence, or lack thereof, of such proposed nominee. |
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(E) | No person shall be eligible for election as a director of the Corporation unless nominated in accordance with the provisions of this Section 3.04; provided, however, that nothing in this Section 3.04 shall be deemed to preclude discussion by a shareholder (as distinct from nominating directors) at a meeting of shareholders of any matter in respect of which it would have been entitled to submit a proposal pursuant to the provisions of the Act. The chairperson of the meeting shall have the power and duty to determine whether a nomination was made in accordance with the procedures set forth in the foregoing provisions and, if any proposed nomination is not in compliance with such foregoing provisions, to declare that such defective nomination shall be disregarded. |
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(F) | For purposes of this Section 3.04, (i) “public announcement” shall mean disclosure in a press release reported by a national news service in Canada, or in a document publicly filed by the Corporation under its profile on the System of Electronic Document Analysis and Retrieval at www.sedar.com; and (ii) “Applicable Securities Laws” means the applicable Securities Act of each relevant province and territory of Canada, as amended from time to time, the rules, regulations and forms made or promulgated under any such statute and the published national instruments, multilateral instruments, policies, bulletins and notices of the securities commission and similar regulatory authority of each province and territory of Canada. |
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(G) | Notwithstanding any other provision of the by-laws of the Corporation, notice given to the secretary of the Corporation pursuant to this Section 3.04 may only be given by personal delivery, facsimile transmission or by |
email (at such email address as stipulated from time to time by the secretary of the Corporation for purposes of this notice), and shall be deemed to have been given and made only at the time it is served by personal delivery, email (at the address as aforesaid) or sent by facsimile transmission (provided that receipt of confirmation of such transmission has been received) to the secretary at the address of the principal executive offices of the Corporation; provided that if such delivery or electronic communication is made on a day which is not a business day or later than 5:00 p.m. (Toronto time) on a day which is a business day, then such delivery or electronic communication shall be deemed to have been made on the subsequent day that is a business day.
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(H) | Notwithstanding the foregoing, the board may, in its sole discretion, waive any requirement in this Section 3.04. |
3.05 Removal of Directors
Subject to the provisions of the Act, the shareholders may by ordinary resolution passed at a meeting specially called for such purpose remove any director from office and the vacancy created by such removal may be filled at the same meeting failing which it may be filled by a quorum of the directors.
3.06 Vacation of Office
A director ceases to hold office when he dies or, subject to the Act, resigns; he is removed from office by the shareholders in accordance with the Act; he becomes of unsound mind and is so found by a court in Canada or elsewhere or if he acquires the status of a bankrupt.
3.07 Vacancies
Subject to the Act, a quorum of the board may fill a vacancy in the board, except a vacancy resulting from an increase in the number or maximum number of directors or from a failure of the shareholders to elect the number of directors required to be elected at any meeting of shareholders. In the absence of a quorum of the board, or if the vacancy has arisen from a failure of the shareholders to elect the number of directors required to be elected at any meeting of shareholders, the directors then in office shall forthwith call a special meeting of shareholders to fill the vacancy. If the directors then in office fail to call such meeting or if there are no directors then in office, any shareholder may call the meeting.
3.08 Action by the Board
The board shall manage or supervise the management of the business and affairs of the Corporation. Subject to paragraph 3.09, the powers of the board may be exercised at a meeting at which a quorum is present or by resolution in writing signed by all the directors entitled to vote on that resolution at a meeting of the board. Where there is a vacancy in the board, the remaining directors may exercise all the powers of the board so long as a quorum of the board remains in office.
3.09 Electronic Participation
Subject to the Act, if all the directors consent, a director may participate in a meeting of the board or committee of the board by means of such telephonic, electronic or other communications facilities as permit all persons participating in the meeting to communicate adequately with each other, and a director participating in a meeting by such means shall be deemed to be present at the meeting. A consent is effective whether given before or after the meeting and may be given with respect to all meetings of the board and committees of the board.
3.10 Place of Meetings
Meetings of the board may be held at any place within or outside Ontario. In any financial year of the Corporation a majority of the meetings of the board need not be held within Canada.
3.11 Calling of Meetings
Subject to the Act, meetings of the board shall be held from time to time on such day and at such time and at such place as the board, the Chairman of the Board (if any), the President or any two directors may determine and the Secretary, when directed by the board, the Chairman of the Board (if any), the President or any two directors shall convene a meeting of the board.
3.12 Notice of Meeting,
Notice of the date, time and place of each meeting of the board shall be given in the manner provided in paragraph 12.01 to each director not less than 48 hours (exclusive of any part of a non-business day) before the time when the meeting is to be held, provided that meetings of the directors or of any committee of directors may be held at any time without formal notice if all the directors are present (except where a director) attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called) or if all absent directors have waived notice. A notice of a meeting of directors need not specify the purpose of or the business to be transacted at the meeting except where the Act requires such purpose or business to be specified.
3.13 First Meeting of New Board
Provided a quorum of directors is present, each newly elected board may without notice hold its first meeting immediately following the meeting of shareholders at which such board is elected.
3.14 Adjourned Meeting
Notice of an adjourned meeting of the board is not required if the time and place of the adjourned meeting is announced at the original meeting.
3.15 Regular Meetings
The board may appoint a day or days in any month or months for regular meetings of the board at a place and hour to be named. A copy of any resolution of the board fixing the place and time of such regular meetings shall be sent to each director forthwith after being passed, but no other notice shall be required for any such regular meeting except where the Act requires the purpose thereof or the business to be transacted thereat to be specified.
3.16 Chairman
The chairman of any meeting of the board shall be the first mentioned of such of the following Senior Officers as have been appointed and who is a director and is present at the meeting: the Chairman of the Board, the President or other Senior Officer. If no such officer is present, the directors present shall choose one of their number to be chairman.
3.17 Votes to Govern
At all meetings of the board every question shall be decided by a majority of the votes cast on the question. In case of an equality of votes the chairman of the meeting shall not be entitled to a second or casting vote.
3.18 Conflict of Interest
A director or officer who is a party to, or who is a director or officer of or has a material interest in any person who is a party to, a material contract or transaction or proposed material contract or transaction with the Corporation shall disclose in writing to the Corporation or request to have entered in the minutes of the meetings of the directors the nature and extent of his interest at the time and in the manner provided by the Act. Any such contract or transaction or proposed contract or transaction shall be referred to the board or shareholders for approval even if such contract is one that in the ordinary course of the Corporation's business would not require approval by the board or shareholders, and a director interested in a contract or transaction so referred to the board shall not vote on any resolution to approve the same except as permitted by the Act. If no quorum exists for the purpose of voting on a resolution to approve a contract or transaction only because a director is not permitted to be present at the meeting by reason of this section, the remaining directors shall be deemed to constitute a quorum for the purposes of voting on the resolution. Where all the directors are required to disclose their interests pursuant to this section, the contract or transaction may be approved only by the shareholders.
3.19 Remuneration and Expenses
The directors shall be paid such remuneration for their services as the board may from time to time determine. The directors shall also be entitled to be reimbursed for travelling and other expenses properly incurred by them in attending meetings of the shareholders or of the board or any committee thereof or othemise in the performance of their duties. Nothing herein contained shall preclude any director from serving the Corporation in any other capacity and receiving remuneration therefor.
SETCTION FOUR
COMMITTEES
4.01 Committee of Directors
The board may appoint a committee of directors, however designated, and delegate to such committee any of the powers of the board except those which pertain to items which, under the Act, a committee of directors has no authority to exercise.
4.02 Transaction of Business
The powers of a committee of directors may be exercised by a meeting at which a quorum is present or by resolution in writing signed by all members of such committee who would have been entitled to vote on that resolution at a meeting of the committee. Meetings of such committee may be held at any place within or outside Ontario.
4.03 Audit Committee
The board may, and shall if the Corporation becomes an offering corporation within the meaning of the Act, elect annually from among its number an audit committee to be composed of not fewer than three directors of whom a majority shall not be officers or employees of the Corporation or its affiliates. The audit committee shall have the powers and duties provided in the Act.
4.04 Advisory Committees
The board may from time to time appoint such other committees as it may deem advisable, but the functions of any such other committees shall be advisory only.
4.05 Procedure
Unless otherwise determined by the board, each committee shall have power to fix its quorum at not less than a majority of its members, to elect its chairman and to regulate its procedure.
SECTION FIVE
OFFICERS
5.01 Appointment
The board may from time to time appoint a Chairman of the Board, a President, up to two Senior Executive Vice-Presidents (to which title may be added words indicating seniority or function), a Chief Executive Officer, a Chief Operating Officer, a Chief Financial Officer, a Corporate Secretary, a Treasurer and such other officers as the board may determine, including one or more assistants to any of the officers so appointed. The board may specify the duties of and, in accordance with this by-law and subject to the provisions of the Act, delegate to such officers powers to manage the business and affairs of the Corporation. Subject to paragraph 5.02, an officer may but need not be a director and one person may hold more than one office. In case and whenever the same person holds the offices of Secretary and Treasurer, he may but need not be known as the Secretary-Treasurer. All officers shall sign such contracts, documents, or instruments in writing as require their respective signatures. In the case of the absence or inability to act of any officer or for any other reason that the board may deem sufficient, the board may delegate all or any of the powers of such officer to any other officer or to any director for the time being.
5.02 Chairman of the Board
The Chairman of the Board, if appointed, shall be a director and shall, when present, preside at all meetings of the board and committees of the board. The Chairman of the Board shall be vested with and may exercise such powers and shall perform such other duties as may from time to time be assigned to him by the board. During the absence or disability of the Chairman of the Board, his duties shall be performed and his powers exercised by the President.
5.03 President
The President shall, and unless and until the board designates any other officer of the Corporation to be the Chief Executive Officer of the Corporation, be the Chief Executive Officer and, subject to the authority of the board, shall have general supervision of the business and affairs of the Corporation and such other powers and duties as the board may specify. The President shall be vested with and may exercise all the powers and shall perform all the duties of the Chairman of the Board if none be appointed or if the Chairman of the Board is absent or unable or refuses to act.
5.04 Senior Executive Vice-President
Each Senior Executive Vice-President shall have such powers and duties as the board or the President may specify. The Senior Executive Vice-President or, if more than one, the Senior Executive Vice-President designated from time to time by the board or by the President, shall be vested with all the powers and shall perform all the duties of the President in the absence or inability or refusal to act of the President, provided, however, that a Senior Executive Vice-President who is not a director shall not preside as chairman at any meeting of the board and that a Senior Executive Vice-President who is not a director and shareholder shall not preside as chairman at any meeting of shareholders.
5.05 Secretary
The Secretary shall give or cause to be given as and when instructed, all notices to shareholders, directors, officers, auditors and members of committees of the board; he shall be the custodian of the stamp or mechanical device generally used for affixing the corporate seal of the Corporation and all books, papers, records, documents and instruments belonging to the Corporation, except when some other
officer or agent has been appointed for that purpose; and he shall have such other powers and duties as the board may specify.
5.06 Treasurer
The Treasurer shall keep proper accounting records in compliance with the Act and shall be responsible for the deposit of money, the safekeeping of securities and the disbursement of the funds of the Corporation; he shall render to the board whenever required an account of all his transactions as Treasurer and of the financial position of the Corporation; and he shall have such other powers and duties as the board may specify. Unless and until the board designates any other officer of the Corporation to be the Chief Financial Officer of the Corporation, the Treasurer shall be the Chief Financial Officer of the Corporation.
5.07 Powers and Duties of Other Senior Officers
The powers and duties of all other Senior Officers shall be such as the terms of their engagement call for or as the board may specify. Any of the powers and duties of an officer to whom an assistant has been appointed may be exercised and performed by such assistant, unless the board otherwise directs.
5.08 Variation of Powers and Duties
The board may from time to time and subject to the provisions of the Act, vary, add to or limit the powers and duties of any Senior Officer.
5.09 Term of Office
The board, in its discretion, may remove any Senior Officer of the Corporation, with or without cause, without prejudice to such officer's rights under any employment contract. Otherwise each officer appointed by the board shall hold office until his successor is appointed or until the earlier of his resignation or death.
5.10 Terms of Employment and Remuneration
The terms of employment and the remuneration of a Senior Officer appointed by the board shall be settled by it from time to time. The fact that any officer or employee is a director or shareholder of the Corporation shall not disqualify him from receiving such remuneration as may be so determined.
5.11 Conflict of Interest
An officer shall disclose his interest in any material contract or transaction or proposed material contract or transaction with the Corporation in accordance with paragraph 3.17.
5.12 Agents and Attorneys
The board shall have power from time to time to appoint agents or attorneys for the Corporation in or outside Canada with such powers of management or otherwise (including the powers to subdelegate) as may be thought fit.
5.13 Fidelity Bonds
The board may require such officers, employees and agents of the Corporation as the board deems advisable to furnish bonds for the faithful discharge of their powers and duties, in such form and with such surety as the board may from time to time determine but no director shall be liable for failure to require any such bond or for the insufficiency of any such bond or for any loss by reason of the failure of the Corporation to receive any indemnity thereby provided.
SECTION SIX
PROTECTION OF DIRECTORS, SENIOR OFFICERS AND OTHERS
6.01 Submission of Contracts or Transactions to Shareholders for Approval
The board in its discretion may submit any contract, act or transaction for approval, ratification or confirmation at any meeting of the shareholders called for the purpose of considering the same and any contract, act or transaction that shall be approved, ratified or confirmed by a resolution passed by a majority of the votes cast at any such meeting (unless any different or additional requirement is imposed by the Act or by the Corporation's articles or any other by-law) shall be as valid and as binding upon the Corporation and upon all the shareholders as though it had been approved, ratified or confirmed by every shareholder of the Corporation.
6.02 For the Protection of Directors and Senior Officers
In supplement of and not by way of limitation upon any rights conferred upon directors by the provisions of the Act, it is declared that no director shall be disqualified by his office from, or vacate his office by reason of, holding any office or place of profit under the Corporation or under any body corporate in which the Corporation shall be a shareholder or by reason of being otherwise in any way directly or indirectly interested or contracting with the Corporation either as vendor, purchaser or otherwise or being concerned in any contract or arrangement made or proposed to be entered into with the Corporation in which he is in any way directly or indirectly interested either as vendor, purchaser or otherwise nor shall any director be liable to account to the Corporation or any of its shareholders or creditors for any profit arising from any such office or place of profit; and, subject to the provisions of the Act, no contract or arrangement entered into by or on behalf of the Corporation in which any director shall be in any way directly or indirectly interested shall be avoided or voidable and no director shall be liable to account to the Corporation or any of its shareholders or creditors for any profit realized by or from any such contract or arrangement by reason of the fiduciary relationship existing or established thereby. Subject to the provisions of the Act and to paragraph 3.17, no director shall be obliged to make any declaration of interest or refrain from voting in respect of a contract or proposed contract with the Corporation in which such director is in any way directly or indirectly interested.
6.03 Limitation of Liability
Except as otherwise provided in the Act, no director or officer for the time being of the Corporation shall be liable for the acts, receipts, neglects or defaults of any other director or officer or employee or for joining in any receipt or act for conformity or for any loss, damage or expense happening to the Corporation through the insufficiency or deficiency of title to any property acquired by the Corporation or for or on behalf of the Corporation or for the insufficiency or deficiency of any security in or upon which any of the moneys of or belonging to the Corporation shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any persons, firm or corporation including any person, firm or corporation with whom or which any moneys, securities or effects shall be lodged or deposited for any loss, conversion, misapplication or misappropriation of or any damage resulting from any dealings with any moneys, securities or other assets belonging to the Corporation or for any other loss, damage or misfortune whatever which may happen in the execution of the duties of his respective office or trust or in relation thereto unless the same shall happen by or through his failure to exercise the powers and to discharge the duties of his office honestly, in good faith and in the best interests of the Corporation and in connection therewith to exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. The directors for the time being of the Corporation shall not be under any duty or responsibility in respect of any contract, act or transaction whether or not made, done or entered into in the name or on behalf of the Corporation, except such as shall have been submitted to and authorized or approved by the board. If any director or officer of the Corporation shall be employed by or shall perform services for the Corporation otherwise than as a director or officer or shall be a member of a firm or a shareholder, director or officer of a company which is employed by or performs services for the Corporation, the fact of his being a director or officer of the Corporation shall not disentitle such director or officer or such firm or company, as the case may be, from receiving proper remuneration for such services.
6.04 Indemnity
Subject to the limitations contained in the Act, the Corporation shall indemnify a director or Senior Officer of the Corporation, a former director or Senior Officer of the Corporation, or another individual who acts or acted at the Corporation's request as a director or Senior Officer or an individual acting in a similar capacity of another entity, against all costs, charges and expenses, including an amount paid to settle an action or satisfy a judgment, reasonably incurred by him in respect of any civil, criminal, administrative, investigative or other proceeding in which the individual is involved because of that association with the Corporation or other entity, if
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(a) | the individual acted honestly and in good faith with a view to the best interest of the Corporation or as the case may be, to the best interests of the other entity for which the individual acted as a director or Senior Officer or in a similar capacity at the Corporation’s request; |
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(b) | in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, he had reasonable grounds for believing that his conduct was lawful; and |
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(c) | a court or other competent authority has not judged that the individual has committed any fault or omitted to do anything that the individual ought to have done. |
The Corporation shall also indemnify such person in such other circumstances as the Act permits or requires. The individual shall repay the monies if he or she does not fulfill the conditions set out in paragraphs (a) and (b) above. Nothing in this by-law shall limit the right of any individual entitled to indemnity to claim indemnity apart from the provisions of this by-law.
6.05 Insurance
The Corporation may purchase and maintain insurance for the benefit of any person referred to in paragraph 6.04 against such liabilities and in such amounts as the board may from time to time determine and are permitted by the Act.
SECTION SEVEN
SHARES
7.01 Allotment
The board may from time to time allot or grant options to purchase the whole or any part of the authorized and unissued shares of the Corporation at such times and to such persons and for such consideration as the board shall determine, provided that no share shall be issued until it is fully paid as provided by the Act. Shares may be issued as uncertificated securities or be represented by share certificates in accordance with the provisions of the Act and the Securities Transfer Act.
7.02 Commissions
The board may from time to time authorize the Corporation to pay a reasonable commission to any person in consideration of his purchasing or agreeing to purchase shares of the Corporation, whether from the Corporation or from any other person, or procuring or agreeing to procure purchasers for any such shares.
7.03 Registration of Transfers
All transfers of securities of the Corporation shall be made in accordance with the Act and the Securities Transfer Act. Subject to the provisions of the Act and the Securities Transfer Act, no transfer of shares represented by a security certificate (as defined in the Act) shall be registered in a securities register except upon presentation of the certificate representing such shares with an endorsement which complies
with the Act made thereon or delivered therewith duly executed by an appropriate person as provided by the Act and the Securities Transfer Act, together with such reasonable assurance that the endorsement is genuine and effective as the board may from time to time prescribe, upon payment of all applicable taxes and any fees prescribed by the board, upon compliance with such restrictions on transfer as are authorized by the articles and upon satisfaction of any lien referred to in paragraph 7.05.
7.04 Transfer Agents and Registrars
The board may from time to time appoint one or more agents to maintain, in respect of each class of securities of the Corporation issued by it in registered form, a securities register and one or more branch securities registers. Such a person may be designated as transfer agent and registrar according to his functions and one person may be designated both registrar and transfer agent. The board may at any time terminate such appointment.
7.05 Lien for Indebtedness
The Corporation shall have a lien on any share registered in the name of a shareholder or his legal representatives for a debt of that shareholder to the Corporation, provided that if the shares of the Corporation are listed on a stock exchange in or outside Canada, the Corporation shall not have such lien. The Corporation may enforce any lien that it has on shares registered in the name of a shareholder indebted to the Corporation by the sale of the shares thereby affected or by any other action, suit, remedy or proceeding authorized or permitted by law and, pending such enforcement, the Corporation may refuse to register a transfer of the whole or any part of such shares.
7.06 Non-recognition of Trusts
Subject to the provisions of the Act and the Securities Transfer Act, the Corporation may treat as absolute owner of any share the person in whose name the share is registered in the securities register as if that person had full legal capacity and authority to exercise all rights of ownership, irrespective of any indication to the contrary through knowledge or notice or description in the Corporation's records or on the share certificate.
7.07 Share Certificates
Every holder of one or more shares of the Corporation that are certificated securities under the Act shall be entitled, at his option, to a share certificate, or to a non-transferable written acknowledgement of his right to obtain a share certificate, stating the number and class or series of shares held by him as shown on the securities register. Share certificates and acknowledgements of a shareholder's right to a share certificate, respectively, shall be in such form as the board shall from time to time approve. Any share certificate shall be signed in accordance with paragraph 2.03 and need not be under the corporate seal; provided that, unless the board otherwise determines, certificates representing shares in respect of which a transfer agent and/or registrar has been appointed shall not be valid unless countersigned by or on behalf of such transfer agent and/or registrar. The signature of one of the signing officers or, in the case of share certificates which are not valid unless countersigned by or on behalf of a transfer agent and/or registrar, the signatures of both signing officers, may be printed or mechanically reproduced in facsimile upon share certificates and every such facsimile signature shall for all purposes be deemed to be the signature of the Senior Officer whose signature it reproduces and shall be binding upon the Corporation. A share certificate executed as aforesaid shall be valid notwithstanding that one or both of the Senior Officers whose facsimile signature appears thereon no longer holds office at the date of issue of the certificate. Holders of uncertificated securities of the Corporation shall be entitled to receive written notice or other documentation provided by the Act.
7.08 Replacement of Share Certificates
The board or any Senior Officer or agent designated by the board may in its or his discretion direct the issue of a new share certificate in lieu of and upon cancellation of a share certificate that has been mutilated or in substitution for a share certificate claimed to have been lost, destroyed or wrongfully taken on payment of such fee, not exceeding $3.00, and on such terms as to indemnity, reimbursement of expenses and evidence of loss and of title as the board may from time to time prescribe, whether generally or in any particular case.
7.09 Joint Shareholders
If two or more persons are registered as joint holders of any share, the Corporation shall not be bound to issue more than one certificate in respect thereof, and delivery of such certificate to one of such persons shall be sufficient delivery to all of them. Any one of such persons may give effectual receipts for the certificate issued in respect thereof or for any dividend, bonus, return of capital or other money payable or warrant issuable in respect of such shares.
7.10 Deceased Shareholders
In the event of the death of a holder, or of one of the joint holders, of any share, the Corporation shall not be required to make any entry in the securities register in respect thereof or to make payment of any dividends thereon except upon production of all such documents as may be required by law and upon compliance with the reasonable requirements of the Corporation and its transfer agents.
SECTION EIGHT
DIVIDENDS AND RIGHTS
8.01 Dividends
Subject to the provisions of the Act, the board may from time to time declare dividends payable to the shareholders according to their respective rights and interest in the Corporation. Dividends may be paid in money or property or by issuing fully paid shares of the Corporation.
8.02 Dividend Cheques
A dividend payable in cash shall be paid either electronically by direct deposit or by cheque drawn on the Corporation's bankers or one of them to the order of each registered holder of shares of the class or series in respect of which it has been declared and mailed by prepaid ordinary mail to such registered holder at his recorded address, unless such holder otherwise directs. In the case of joint holders the cheque shall, unless such joint holders otherwise direct, be made payable to the order of all of such joint holders and mailed to them at their recorded address. The mailing of such cheque as aforesaid, unless the same is not paid on due presentation, shall satisfy and discharge the liability for the dividend to the extent of the sum represented thereby plus the amount of any tax which the Corporation is required to and does withhold.
8.03 Non-receipt of Cheques
In the event of non-receipt of any dividend cheque by the person to whom it is sent as set out in paragraph 8.02, the Corporation shall issue to such person a replacement cheque for a like amount on such terms as to indemnity, reimbursement of expenses and evidence of non-receipt and of title as the board may from time to time prescribe, whether generally or in any particular case.
8.04 Record Date for Dividends and Rights
The board may fix in advance a date, preceding by not more than 50 days the date for the payment of any dividend or the date for the issue of any warrant or other evidence of the right to subscribe for securities of the Corporation, as a record date for the determination of the persons entitled to receive payment of such dividend or to exercise the right to subscribe for such securities, and notice of any such
record date shall be given not less than seven days before such record date in the manner provided by the Act. If no record date is so fixed, the record date for the determination of the persons entitled to receive payment of any dividend or to exercise the right to subscribe for securities of the Corporation shall be at the close of business on the day on which the resolution relating to such dividend or right to subscribe is passed by the board.
8.05 Unclaimed Dividends
Any dividend unclaimed after a period of six years from the date on which the same has been declared to be payable shall be forfeited and shall revert to the Corporation.
SECTION NINE
MEETINGS OF SHAREHOLDERS
9.01 Annual Meetings
The annual meeting of shareholders shall be held at such time in each year as the board, the Chairman of the Board (if any) or the President may from time to time determine, in any event no later than the earlier of (i) six months after each of the Corporation’s financial years, and (ii) fifteen months after the Corporation’s last annual meeting of shareholders, for the purpose of considering the financial statements and reports required by the Act to be placed before the annual meeting, electing directors, appointing an auditor and for the transaction of such other business as may properly be brought before the meeting.
9.02 Special Meetings
The board, the Chairman of the Board (if any) or the President shall have power to call a special meeting of shareholders at any time.
9.03 Place of Meetings
Meetings of shareholders shall be held at the registered office of the Corporation or elsewhere in the municipality in which the registered office is situate or, if the board shall so determine, at some other place in Canada or, if all the shareholders entitled to vote at the meeting so agree, at some place outside Canada. If the Corporation makes available a telephonic electronic or other communication facility that permits all participants of a shareholders meeting to communicate adequately with each other during the meeting and otherwise complies with the Act, any person entitled to attend such meeting may participate by means of such communication facility in the manner prescribed by the Act, and any person by such means is deemed to be present at the meeting.
9.04 Notice of Meetings
Notice of the time and place of each meeting of shareholders shall be given in the manner provided in paragraph 12.01 not less than 21 days nor more than 50 days before the date of the meeting to each director, to the auditor and to each shareholder who at the close of business on the record date for notice is entered in the securities register as the holder of one or more shares carrying the right to vote at the meeting. Notice of a meeting of shareholders called for any purpose other than consideration of the financial statements and auditor's report, election of directors and reappointment of the incumbent auditor shall state or be accompanied by a statement of the nature of such business in sufficient detail to permit the shareholder to form a reasoned judgment thereon and the text of any special resolution or by-law to be submitted to the meeting. A shareholder and any other person entitled to attend a meeting of shareholders may in any manner waive notice of or otherwise consent to a meeting of shareholders.
9.05 List of Shareholders Entitled to Notice
For every meeting of shareholders, the Corporation shall prepare a list of shareholders entitled to receive notice of the meeting, arranged in alphabetical order and showing the number of shares held by each shareholder entitled to vote at the meeting. If a record date for the meeting is fixed pursuant
to paragraph 9.06, the list of shareholders entitled to receive notice of the meeting shall be prepared not later than ten days after such record date. If no record date is fixed, the shareholders listed shall be those registered at the close of business on the day immediately preceding the day on which notice of the meeting is given, or where no such notice is given, the day on which the meeting is held. The list shall be available for examination by any shareholder during usual business hours at the registered office of the Corporation or at the place where the central securities register is maintained and at the meeting for which the list was prepared.
9.06 Record Date for Notice
The board may fix in advance a date, preceding the date of any meeting of shareholders by not more than 60 days and not less than 30 days (or pursuant to the time limitations as may be prescribed by the Act from time to time), as a record date for the determination of the shareholders entitled to notice of the meeting, provided that notice of any such record date shall be given not less than seven days before such record date by newspaper advertisement in the manner provided in the Act and, if any shares of the Corporation are listed for trading on a stock exchange in Canada, by written notice to each such stock exchange. If no record date is so fixed, the record date for the determination of the shareholders entitled to notice of the meeting shall be at the close of business on the day immediately preceding the day on which the notice is given or, if no notice is given, the day on which the meeting is held.
9.07 Meetings Held by Electronic Means
If the directors or shareholders of the Corporation call a meeting of shareholders pursuant to the Act, the directors may determine that the meeting shall be held, in accordance with the Act, entirely by means of a telephonic, electronic or other communications facility that permits all participants to communicate adequately with each other during the meeting.
9.08 Meetings without Notice
A meeting of shareholders may be held without notice at any time and place permitted by the Act
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(a) | if all the shareholders entitled to vote thereat are present in person or represented by proxy waive notice of or otherwise consent to such meeting being held, and |
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(b) | if the auditor and the directors are present or waive notice of or otherwise consent to such meeting being held, so long as such shareholders, auditor and directors present are not attending for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called. At such a meeting any business may be transacted which the Corporation at a meeting of shareholders may transact. If the meeting is held at a place outside Canada, shareholders not present or represented by proxy, but who have waived notice of or otherwise consented to such meeting, shall also be deemed to have consented to the meeting being held at such place. |
9.09 Chairman, Secretary and Scrutineers
The chairman of any meeting of shareholders shall be the first mentioned of such of the following Senior Officers as have been appointed and who is present at the meeting: the President or a Senior who is a director and a shareholder. If no such Senior Officer is present within 15 minutes from the time fixed for holding the meeting, the persons present and entitled to vote shall choose one of their number to be chairman. If the Secretary of the Corporation is absent, the chairman shall appoint some person, who need not be a shareholder, to act as secretary of the meeting. If desired, one or more scrutineers, who need not be shareholders, may be appointed by a resolution or by the chairman with the consent of the meeting.
9.10 Persons Entitled to be Present
The only persons entitled to be present at a meeting of shareholders shall be those entitled to vote thereat, the directors and the auditor of the Corporation and others who, although not entitled to vote are entitled or required under any provision of the Act or the articles or the by-laws to be present at the meeting. Any other person may be admitted only on the invitation of the chairman of the meeting or with the consent of the meeting.
9.11 Quorum
Subject to the Act, a quorum for the transaction of business at any meeting of shareholders shall be two (2) persons present in person, each being a shareholder entitled to vote thereat or a duly appointed proxy or proxyholder for an absent shareholder so entitled, holding or representing in the aggregate not less than 10% of the issued shares of the Corporation enjoying voting rights at such meeting.
9.12 Right to Vote
The persons entitled to vote at any meeting of shareholders shall be the persons entitled to vote in accordance with the Act.
9.13 Proxies
Every shareholder entitled to vote at a meeting of shareholders may appoint a proxyholder, or one or more alternate proxyholders, who need not be shareholders, to attend and act at the meeting in the manner and to the extent authorized and with the authority conferred by the proxy. A proxy shall be in writing executed by the shareholder or his attorney authorized in writing and shall conform with the requirements of the Act.
9.14 Time for Deposit of Proxies
The board may by resolution specify in a notice calling a meeting of shareholders a time, preceding the time of such meeting or an adjournment thereof by not more than 48 hours exclusive of any part of a non-business day, before which time proxies to be used at such meeting must be deposited. A proxy shall be acted upon only if, prior to the time so specified, it shall have been deposited with the Corporation or an agent thereof specified in such notice or, if no such time is specified in such notice, only if it has been received by the Secretary of the Corporation or by the chairman of the meeting or any adjournment thereof prior to the time of voting.
9.15 Joint Shareholders
If two or more persons hold shares jointly, any one of them present in person or represented by proxy at a meeting of shareholders may, in the absence of the other or others, vote the shares; but if two or more of those persons are present in person or represented by proxy and vote, they shall vote as one the shares jointly held by them.
9.16 Votes to Govern
At any meeting of shareholders every question shall, unless otherwise required by the articles or by-laws or by law, be determined by a majority of the votes cast on the question. In case of an equality of votes either upon a show of hands or upon a poll, the chairman of the meeting shall not be entitled to a second or casting vote.
9.17 Show of Hands
Subject to the provisions of the Act, any question at a meeting of shareholders shall be decided by a show of hands which may include such other indication of a vote made by means of the telephonic, electronic or other communications facility, if any, made available by the Corporation for that
purpose, unless a ballot thereon is required as hereinafter provided. Upon a show of hands every person who is present in person or by means of the telephonic, electronic or other communications facility, if any, that the Corporation has made available for such purpose and entitled to vote shall have one vote. Whenever a vote by show of hands shall have been taken upon a question, unless a ballot thereon is so required or demanded, a declaration by the chairman of the meeting that the vote upon the question has been carried or carried by a particular majority or not carried and an entry to that effect in the minutes of the meeting shall be prima facie evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against any resolution or other proceeding in respect of the said question, and the result of the vote so taken shall be the decision of the shareholders upon the said question. For the purpose of this section, if at any meeting the Corporation has made available to shareholders the means to vote electronically, any vote made electronically shall be included in tallying any votes by show of hands.
9.18 Ballots
On any question proposed for consideration at a meeting of shareholders, and whether or not a vote by show of hands has been taken thereon, any shareholder or proxyholder entitled to vote at the meeting may require or demand a ballot. A ballot so required or demanded shall be taken in such manner as the chairman shall direct. A requirement or demand for a ballot may be withdrawn at any time prior to the taking of the ballot. If a ballot is taken each person present shall be entitled, in respect of the shares which he is entitled to vote at the meeting upon the question, to that number of votes provided by the Act or the articles, and the result of the ballot so taken shall be the decision of the shareholders upon the said question.
9.19 Adjournment
The chairman at the meeting of shareholders may with the consent of the meeting and subject to such conditions as the meeting may decide, or where otherwise permitted under the provisions of the Act, adjourn the meeting from time to time and from place to place. If a meeting of shareholders is adjourned for less than 30 days, it shall not be necessary to give notice of the adjourned meeting, other than by announcement at the earliest meeting that is adjourned. If a meeting of shareholders is adjourned by one or more adjournments for an aggregate of 30 days or more, notice of the adjourned meeting shall be given as for an original meeting.
9.20 Resolution in Writing
A resolution in writing signed by all the shareholders entitled to vote on that resolution at a meeting of shareholders is as valid as if it had been passed at a meeting of the shareholders unless a written statement with respect to the subject matter of the resolution is submitted by a director or the auditor in accordance with the Act.
SECTION TEN
INFORMATION AVAILABLE TO SHAREHOLDERS
10.1 Information Available to Shareholders
Except as provided by the Act, no shareholder shall be entitled to discovery of any information respecting any details or conduct of the Corporation's business which in the opinion of the directors it would be inexpedient in the interests of the Corporation to communicate to the public.
10.2 Directors' Determination
The directors may from time to time, subject to the rights conferred by the Act, determine whether and to what extent and at what time and place and under what conditions or regulations the documents, books and registers and accounting records of the Corporation or any of them shall be open to the inspection of shareholders and no shareholder shall have any right to inspect any document or book or register or accounting record of the Corporation except as conferred by statute or authorized by the board or by a resolution of the shareholders in general meeting.
SECTION ELEVEN
DIVISIONS AND DEPARTMENTS
11.01 Creation and Consolidation of Divisions
The board may cause the business and operations of the Corporation or any part thereof to be divided or to be segregated into one or more divisions upon such basis, including without limitation, character or type of operation, geographical territory, product manufactured or service rendered, as the board may consider appropriate in each case. The board may also cause the business and operations of any such subsidiary, partnership or other legal entity to be further divided into subsidiaries, partnerships or other legal entities and the business and operations or any such subsidiaries, partnerships or other legal entities to be consolidated upon such basis as the board may consider appropriate in each case.
11.02 Name of Division
Any division or its subsidiaries, partnerships or other legal entities may be designated by such name as the board may from time to time determine and may transact business under such name, provided that the Corporation shall set out its name in legible characters in all contracts, invoices, negotiable instruments and orders for goods or services issued or made by or on behalf of the Corporation.
11.03 Officers of Division
From time to time the board or, if authorized by the board, the Chief Executive Officer, may appoint one or more officers for any division, prescribe their powers and duties and settle their terms of employment and remuneration. The board or, if authorized by the board, the Chief Executive Officer, may remove at its or his pleasure any officer so appointed, without prejudice to such officer's rights under any employment contract. Officers of divisions or their sub-units shall not, as such, be officers of the Corporation.
SECTION TWELVE
NOTICES
12.01 Method of Giving Notices
Any notice (which term includes any communication or document) to be given (which term includes sent, delivered or served) pursuant to the Act, the regulations thereunder, the articles, the by-laws or otherwise to a shareholder, director, officer, auditor or member of a committee of the board shall be sufficiently given if delivered personally to the person to whom it is to be given or if delivered to his recorded address or if mailed to him at his recorded address by prepaid, ordinary or air mail, sent to the person’s recorded address by any means of prepaid transmitted or recorded communication, or an electronic document is provided in accordance with Part Thirteen of this by-law.
A notice delivered as set out in this section is deemed to have been given when it is delivered personally or to the recorded address as aforesaid; a notice mailed as set out in this section shall be deemed to have been given when deposited in a post office or public letter box and shall be deemed to have been received on the fifth day after so depositing; and a notice so sent by any means of transmitted or recorded communication as set out in this section is be deemed to have been dispatched or delivered to the appropriate communication company or agency or its representative for dispatch; and a notice sent by electronic means as set out in this section and Part Thirteen shall be deemed to have been given upon receipt of reasonable confirmation of transmission to the designated information system indicated by the person entitled to receive such notice. The Secretary may change or cause to be changed the recorded address of any shareholder, director, officer, auditor or member of a committee of the board in accordance with any information believed by him to be reliable.
12.02 Signature to Notices
The signature of any director or Senior Officer of the Corporation to any notice or document to be given by the Corporation may be written, stamped, mechanically reproduced or electronically reproduced in whole or in part, if authorized specifically by them.
12.03 Proof of Service
With respect to every notice sent by post, it is sufficient to prove that the envelope or wrapper containing the notice or other document was properly addressed as provided in this by-law and into a post office or into a letter box. With respect to every notice or other document sent as an electronic document, it is sufficient to prove that the electronic document was properly addressed to the designated information system as provided in this by-law and sent by electronic means. A certificate of the Chairman of the Board (if any), a Senior Officer in office at the time of the making of the certificate or of a transfer officer of any transfer agent or branch transfer agent of shares of any class of the Corporation as to the facts in relation to the mailing or delivery of any notice or other document to any shareholder, director, officer or auditor or publication of any notice or other document shall be conclusive evidence thereof and shall be binding on every shareholder, director, officer or auditor of the Corporation as the case may be.
12.04 Notice to Joint Shareholders
All notices with respect to shares registered in more than one name shall, if more than one address appears on the records of the Corporation in respect of such joint holdings, be given to all of such joint shareholders at the first address so appearing, and notice so given shall be sufficient notice to the holders of such shares.
12.05 Computation of Time
In computing the date when notice must be given under any provision requiring a specified number of days notice of any meeting or other event both the date of giving the notice and the date of the meeting or other event shall be excluded.
12.06 Undelivered Notices
If any notice given to a shareholder pursuant to paragraph 12.01 is returned on three consecutive occasions because he cannot be found, the Corporation shall not be required to give any further notices to such shareholder until he informs the Corporation in writing of his new address.
12.07 Omissions and Errors
The accidental omission to give any notice to any shareholder, director, officer, auditor or member of a committee of the board or the non-receipt of any notice by any such person or any error in any notice not affecting the substance thereof shall not invalidate any action taken at any meeting held pursuant to such notice or otherwise found thereon.
12.08 Deceased Shareholders
Any notice or other document delivered or sent by post or left at the address of any shareholder as the same appears in the records of the Corporation shall, notwithstanding that such shareholder be then deceased, and whether or not the Corporation has notice of his decease, be deemed to have been duly served in respect of the shares held by such shareholder (whether held solely or with any person or persons) until some other person be entered in his stead in the records of the Corporation as the holder or one of the holders thereof and such service shall for all purposes be deemed a sufficient service of such notice or document on his heirs, executors or administrators and on all persons, if any, interested with him in such shares.
12.09 Persons Entitled by Death or Operation of Law
Every person who, by operation of law, transfer, death of a shareholder or any other means whatsoever, shall become entitled to any share, shall be bound by every notice in respect of such share which shall have been duly given to the shareholder from whom he derives his title to such share prior to his name and address being entered on the securities register (whether such notice was given before or after the happening of the event upon which he became so entitled) and prior to his furnishing to the Corporation the proof of authority or evidence of his entitlement prescribed by the Act.
12.10 Waiver of Notice
Any shareholder (or his duly appointed proxyholder), director, officer, auditor or member of a committee of the board may at any time waive any notice, or waive or abridge the time for any notice, required to be given to him under any provision of the Act, the regulations thereunder, the articles, the by-laws or otherwise and such waiver or abridgement, whether given before or after the meeting or other event of which notice is required to be given shall cure any default in the giving or in the time of such notice, as the case may be. Any such waiver or abridgement shall be in writing except a waiver of notice of a meeting of shareholders or of the board or of a committee of the board which may be given in any manner.
SECTION THIRTEEN
ELECTRONIC DOCUMENTS
13.01 Creation and Provision of Information
Unless the Corporation’s articles provide otherwise, and subject to and in accordance with the Act, the Corporation may satisfy any requirement of the Act to create or provide a notice, document or other information to any person by the creation or provision of any electronic document. Except as provided in the Act, “electronic document” means any form of representation of information or of concepts fixed in any medium in or by electronic, optical or similar means that can be read or perceived by a person by any means.
SECTION FOURTEEN
EFFECTIVE DATE
14.01 Effective Date
This by-law shall come into force upon being passed by the directors of the Corporation.
SECTION FIFTEEN
REPEAL
15.01 Repeal
Upon this by-law coming into force, by-law number 1 of the Corporation shall be repealed provided that such repeal shall not affect the previous operation of such by-law number 1 so repealed or affect the validity of any contract or agreement made pursuant to such by-law number 1 prior to its repeal. All resolutions of the shareholders and of the board with continuing effect passed under such repealed by-law number 1 shall continue to be good and valid resolutions are inconsistent with this by-law.
Enacted this 24th day of October, 2013
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Signed “Gordon J. Reykdal” | | Signed “Jerry Roczkowsky” |
CEO | | Secretary |
SCHEDULE “C”
THE CASH STORE FINANCIAL SERVICES INC.
SHARE OPTION PLAN (2014 Plan)
ARTICLE 1
Purpose of Plan
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1.1 | The purpose of the Plan is to attract, retain and motivate persons as directors, officers, key employees and consultants of the Corporation and its Subsidiaries and to advance the interests of the Corporation by providing such persons with the opportunity, through share options, to acquire an increased proprietary interest in the Corporation. |
ARTICLE 2
Defined Terms
Where used herein, the following terms shall have the following meanings, respectively:
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2.1 | Affiliate means an affiliate of the Corporation within the meaning of Section 1.3 of National Instrument 45-106 - Prospectus and Registration Exemptions, as amended or replaced from time to time; |
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2.2 | Board means the board of directors of the Corporation or, if established and duly authorized to act, the Executive Committee or another Committee appointed for such purpose by the board of directors of the Corporation, including without limitation, the Compensation Committee; |
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2.3 | Business Day means any day, other than a Saturday or a Sunday, on which the Exchange is open for trading; |
2.4 Change of Control means:
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(a) | a reorganization, amalgamation, merger or other business combination (or a plan of arrangement in connection with any of the foregoing), other than solely involving the Corporation and any one or more of its Affiliates, with respect to which all or substantially all of the persons who were the beneficial owners of the Shares and other securities of the Corporation immediately prior to such reorganization, amalgamation, merger, business combination or plan of arrangement do not, following the completion of such reorganization, amalgamation, merger, business combination or plan of arrangement, beneficially own, directly or indirectly, more than fifty percent (50%) of the resulting voting rights (on a fully-diluted basis) of the Corporation or its successor; |
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(b) | the sale to a person other than an Affiliate of the Corporation of all or substantially all of the Corporation’s assets; or |
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(c) | a change in the composition of the Board, which occurs at a single meeting of the shareholders of the Corporation or upon the execution of a shareholders’ resolution, such that individuals who are members of the Board immediately prior to such meeting or resolution cease to constitute a majority of the Board, without the Board, as constituted immediately prior to such meeting or resolution, having approved of such change. |
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2.5 | Consultant means a person, other than an employee, executive officer or director of the Corporation or an Affiliate, that: (i) is engaged to provide services to the Corporation or an Affiliate, other than services provided in relation to a distribution, (ii) provides the services under a written contract with the Corporation or an Affiliate, and (iii) spends or will spend a significant amount of time and attention on the affairs and business of the Corporation or an Affiliate, and includes, for an individual consultant, |
a corporation of which the individual consultant is an employee or shareholder, and a partnership of which the consultant is an employee or partner;
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2.6 | Corporation means The Cash Store Financial Services Inc. and includes any successor corporation thereto; |
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2.7 | Eligible Person means any director, officer, employee or Consultant of the Corporation or any Subsidiary or any management company providing services to the Corporation or any Subsidiary; |
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2.8 | Exchange means the Toronto Stock Exchange and, where the context permits, any other exchange on which the Shares are or may be listed from time to time; |
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2.9 | Holding Entity means a holding entity within the meaning of Section 2.22 of National Instrument 45-106 - Prospectus and Registration Exemptions, as amended or replaced from time to time; |
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2.10 | Insider means an insider as defined under the policies of the Exchange, as amended from time to time: |
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2.11 | Market Price at any date in respect of the Shares shall be the greatest closing price of such Shares on any Exchange, if applicable, on the last trading day preceding the date on which the Option is granted (or, if such Shares are not then listed and posted for trading on an Exchange, on such stock exchange in Canada on which the Shares are listed and posted for trading as may be selected for such purpose by the Board). In the event that such Shares are not listed and posted for trading on any stock exchange, the Market Price shall be the fair market value of such Shares as determined by the Board in its sole discretion; |
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2.12 | Option means an option to purchase Shares granted under the Plan; |
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2.13 | Option Price means the price per Share at which Shares may be purchased under the Option, as the same may be adjusted from time to time in accordance with Article 8; |
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2.14 | Optionee means an Eligible Person to whom an Option has been granted; |
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2.15 | Participant means an Eligible Person to whom an Option has been granted and, for greater certainty, includes the Permitted Assign of such an Eligible Person to whom an Option has been assigned in accordance with Section 5.6 as the context requires; |
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2.16 | Permitted Assign means, for an employee, executive officer, director or Consultant, as applicable: |
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(a) | a trustee, custodian or administrator acting on behalf of, or for the benefit of such employee, executive officer, director or Consultant; |
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(b) | a Holding Entity of such employee, executive officer, director or Consultant; |
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(c) | a RRSP, RRIF or TFSA of such employee, executive officer, director or Consultant; |
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(d) | a spouse of such employee, executive officer, director or Consultant; |
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(e) | a trustee, custodian or administrator acting on behalf of, or for the benefit of the spouse of such employee, executive officer, director or Consultant; |
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(f) | a Holding Entity of the spouse of such employee, executive officer director or Consultant; |
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(g) | a RRSP, RRIF or TFSA of the spouse of such employee, executive officer, director or Consultant; or |
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(h) | a parent, brother, sister, grandparent, grandchild or child of an executive officer or director; |
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2.17 | Person means an individual, a corporation, a partnership, an unincorporated association or organization, a trust, a government or department or agency thereof and the heirs, executors, administrators or other legal representatives of an individual and an associate or affiliate of any thereof as such terms are defined in the Business Corporations Act (Ontario); |
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2.18 | Plan means The Cash Store Financial Services Inc. Share Option Plan, as the same may be amended or varied from time to time; |
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2.19 | RRIF means a registered retirement income fund as defined in the Income Tax Act (Canada); |
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2.20 | RRS means a registered retirement savings plan as defined in the Income Tax Act (Canada); |
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2.21 | Share Compensation Arrangement means any stock option, stock option plan, employee stock purchase plan or any other compensation or incentive mechanism involving the issuance or potential issuance of Shares, including a share purchase from treasury which is financially assisted by the Corporation by way of a loan, guarantee or otherwise; |
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2.22 | Shares means the common shares of the Corporation or, in the event of an adjustment contemplated by Article 8, such other shares or securities to which an Optionee may be entitled upon the exercise of an Option as a result of such adjustment; |
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2.23 | Subsidiary means any corporation which is a subsidiary as such term is defined in the Business Corporations Act (Ontario); and |
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2.24 | TFSA means a tax-free savings account as described in the Income Tax Act (Canada). |
ARTICLE 3
Administration of the Plan
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3.1 | The Plan shall be administered by the Board or a committee of the Board duly appointed for this purpose by the Board, in accordance with the rules and policies of the Exchange in respect of employee stock option plans. The Board shall receive recommendations of management and shall determine and designate from time to time those Eligible Persons to whom an Option should be granted and the number of Shares, which will be optioned from time to time to any Eligible Person and the terms and conditions of the grant. |
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3.2 | The Board shall have the power, where consistent with the general purpose and intent of the Plan and subject to the specific provisions of the Plan: |
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(a) | to establish policies and to adopt, prescribe, amend or vary rules and regulations for carrying out the purposes, provisions and administration of the Plan and make all other determinations necessary or advisable for its administration; |
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(b) | to interpret and construe the Plan and to determine all questions arising out of the Plan and any Option granted pursuant to the Plan and any such interpretation, construction or determination made by the Board shall be final, binding and conclusive for all purposes; |
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(c) | to determine which Eligible Persons are granted Options and to grant Options; |
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(d) | to determine the number of Shares covered by each Option; |
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(e) | to determine the Option Price; |
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(f) | to determine the time or times when Options will be granted and exercisable; |
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(g) | to determine if the Shares which are subject to an Option will be subject to any restrictions upon the exercise of such Option; and |
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(h) | to prescribe the form of the instruments relating to the grant, exercise and other terms of Options. |
ARTICLE 4
Shares Subject to the Plan
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4.1 | Subject to the approval of the Exchange (as well as the approval of the shareholders of the Corporation of this Plan), Options may be granted in respect of authorized and unissued Shares provided that the maximum aggregate number of Shares which shall be reserved by the Corporation for issuance and which may be purchased upon the exercise of all Options granted under this Plan (and under any other share compensation arrangement) shall not exceed 10% of Shares. The number of Shares issuable to Insiders, at any time, under all security based compensation arrangements, including the Plan, cannot exceed 10% of the issued and outstanding Shares; Shares in respect of which Options are not exercised shall be available for the grant of subsequent Options under the Plan. No fractional Shares may be purchased or issued under the Plan. |
ARTICLE 5
Eligibility; Grant; Terms of Options
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5.1 | Options may be granted to Eligible Persons. |
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5.2 | Options may be granted by the Corporation pursuant to the recommendation and approval of the Board from time to time. |
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5.3 | Subject to the provisions of this Plan, the number of Shares subject to each Option, the Option Price, the expiration date of each Option, the extent to which each Option is exercisable from time to time during the term of the Option and other terms and conditions relating to each such Option shall be determined by the Board. |
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5.4 | In the event that no specific determination is made by the Board with respect to any of the following matters, each Option shall, subject to any other specific provisions of the Plan, contain the following terms and conditions: |
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(a) | the period during which an Option shall be exercisable shall be 10 years from the date the Option is granted to the Optionee; and |
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(b) | during each 12 month period from the date of the grant of the Option, within the first three years of the grant, the Optionee may take up not more than 33 1/3%, 33 1/3% and 33 1/3%, respectively, of the Shares covered by the Option, with the first 33 1/3% of the Shares covered by the Option being exercisable immediately during the first 12 month period following the grant thereof; provided, however, that if the number of Shares taken up under the Option during any such 12 month period is less than the amount of the Shares that are subject to the Options which have then vested, the Optionee shall have the right, at any time or from time to time during the remainder of the term of the Option, to purchase such number of Shares subject to the Option which were purchasable, but not purchased by him or her during such 12 month period. |
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5.5 | The Option Price of Shares which are the subject of any Option shall in no circumstances be lower than the Market Price of the Shares at the date of the grant of the Option. |
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5.6 | Subject to Section 5.7, Options shall be non-assignable and non-transferable by the Participants otherwise than by will or the laws of descent and distribution, and shall be exercisable during the lifetime of a Participant only by the Participant and after death only by the Participant’s legal representative (subject to the limitation that Options may be not be exercised later than 10 years from their date of grant). |
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5.7 | Notwithstanding Section 5.6, Options may, with the prior approval of the Board, be assigned by an Eligible Person to whom an Option has been granted to a Permitted Assign of such Eligible Person, following which such Options shall be non-assignable and non-transferable by such Permitted Assign, except, with the prior approval of the Board, to another Permitted Assign, otherwise than by will or the laws of descent and distribution, and shall be exercisable during the lifetime of such Permitted Assign only by such Permitted Assign and after death only by such Permitted Assign’s legal representative (subject to the limitation that Options may be not be exercised later than 10 years from their date of grant). |
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5.8 | All references in this Plan to the Shares outstanding at the date of the issuance shall mean that number of Shares determined on the basis of the number of Shares that are outstanding immediately prior to the share issuance in question |
ARTICLE 6
Exercise of Options
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6.1 | Subject to the provisions of the Plan, an Option may be exercised from time to time by delivery to the Corporation at its registered office of a written notice of exercise addressed to the Secretary of the Corporation specifying the number of Shares with respect to which the Option is being exercised and accompanied by payment in full of the Option Price of the Shares to be purchased. Certificates for such Shares shall be issued and delivered to the Optionee within a reasonable period of time following the receipt of such notice and payment. |
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6.2 | (a) The exercise price for Shares purchased under an Option shall be paid in full to the Corporation by delivery of consideration in an amount equal to the Option Price. Such consideration must be paid in cash or by cheque or, unless the Board in its sole discretion determines otherwise, either at the time the Option is granted or at any time before it is exercised, a combination of cash and/or cheque (if any). |
(b) The Corporation may permit an Optionee to elect to pay the Option Price by authorizing a third party to sell Shares (or a sufficient portion of such Shares) acquired upon exercise of the Option and remit to the Corporation a sufficient portion of the sale proceeds to pay the entire Option Price and any tax withholding resulting from such exercise.
(c) In addition, the Option Price for Shares purchased under an Option may be paid, either singly or in combination with one or more of the alternative forms of payment authorized by this Section 6.2 or by such other consideration as the Board may permit.
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6.3 | Notwithstanding any of the provisions contained in the Plan or in any Option, the Corporation's obligation to issue Shares to an Optionee pursuant to the exercise of an Option shall be subject to: |
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(a) | completion of such registration or other qualification of such Shares or obtaining approval of such governmental or regulatory authority as counsel to the Corporation shall reasonably determine to be necessary or advisable in connection with the authorization, issuance or sale thereof; |
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(b) | the listing of such Shares on the Exchange, if applicable; and |
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(c) | the receipt from the Optionee of such representations, agreements and undertakings, including as to future dealings in such Shares, as the Corporation or its counsel reasonably determines to be necessary or advisable in order to safeguard against the violation of the securities laws of any jurisdiction. |
In this connection the Corporation shall, to the extent necessary, take all reasonable steps to obtain such approvals, registrations and qualifications as may be necessary for the issuance of such Shares in compliance with applicable securities laws and for the listing of such Shares on the Exchange.
ARTICLE 7
Termination of Employment; Death
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7.1 | Subject to Section 7.2 and any express resolution passed by the Board with respect to an Option, an Option, and all rights to purchase pursuant thereto, shall expire and terminate 30 days following the date upon which the Optionee ceases to be an Eligible Person. |
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7.2 | If, before the expiry of an Option in accordance with the terms thereof, the employment of the Optionee with the Corporation or with any Subsidiary shall terminate, in either case by reason of the death of the Optionee, such Option may, subject to the terms thereof and any other terms of the Plan, be exercised by the legal representative(s) of the estate of the Optionee at any time during the first year following the death of the Optionee (but prior to the expiry of the Option in accordance with the terms thereof) but only to the extent that the Optionee was entitled to exercise such Option at the date of the termination of the Optionee's employment. |
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7.3 | Options shall not be affected by any change of employment of the Optionee or by the Optionee ceasing to be a director where the Optionee continues to be employed by the Corporation or any Subsidiary or continues to be a director or officer of, the Corporation or any Subsidiary. |
ARTICLE 8
Change in Control and Certain Adjustments
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8.1 | In the event of a proposed Change of Control (as determined by the Board), the Board may, in its discretion, conditionally or otherwise and on such terms as it sees fit, accelerate the vesting of all of a Participant’s unvested Options to a date determined by the Board, such that all of a Participant’s Options will immediately vest at such time. In such event, all Options so vested will be exercisable, conditionally or otherwise, from such date until their respective expiry dates so as to permit the Participant to participate in such Change of Control. |
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8.2 | Notwithstanding any other provisions of this Plan, in the event of a proposed Change of Control (as determined by the Board), the Board will have the power exercisable in its discretion (a) to terminate, conditionally or otherwise and on such terms as it sees fit, the Options not exercised prior to the effective time of such Change of Control, and/or (ii) to modify the terms of the Options, conditionally or otherwise and on such terms as it sees fit, in order to assist the Participants to participate in the Change of Control, including for greater certainty permitting such Participants to exercise their Options on a “cashless” basis. For greater certainty, in the event that a Change of Control is effected, the Board will have the power, if determined appropriate, to terminate all Options not exercised prior to the effective time of such Change of Control. |
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8.3 | If a proposed Change of Control is not completed, the Options that vested pursuant to Section 8.1 (if any) must be returned by the Participant to the Corporation and will be reinstated as unvested Options and the original terms applicable to such Options will apply. If any of the Options that vested pursuant to Section 3.1(1) (if any) were exercised, such Shares must be returned to the Corporation for cancellation and replacement with the original underlying Options. The determination of the Board with respect to any such event will for the purposes of this Plan be final, conclusive and binding. |
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8.4 | Appropriate adjustments with respect to Options granted or to be granted, in the number of Shares optioned and in the Option Price and in the number of Shares available for issuance under this Plan, shall be made by the Board to give effect to adjustments in the number of Shares of the Corporation resulting from subdivisions, consolidations or reclassifications of the Shares of the Corporation, the payment of stock dividends or cash dividends by the Corporation (other than dividends in the ordinary course), the distribution of securities, property or assets by way of dividend or otherwise (other than dividends in the ordinary course), or other relevant changes in the capital stock of the Corporation or the amalgamation or merger of the Corporation with or into any other entity, subsequent to the approval of the Plan by the Board. The appropriate adjustment in any particular circumstance shall |
be conclusively determined by the Board in its sole discretion, subject to approval by the Shareholders of the Corporation and to acceptance by the Exchange respectively, if applicable.
ARTICLE 9
Amendment or Discontinuance of Plan
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9.1 | Subject to Section 9.2 below, the Board may at any time, and from time to time, and without shareholder approval, amend any provision of the Plan, or any Options granted hereunder, or terminate the Plan, subject to any applicable regulatory or stock exchange requirements or approval at the time such amendment or termination, including, without limitation: |
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(a) | making amendments to Article 6 relating to the exercise of options, including by the inclusion of a cashless exercise feature whereby payment is in cash or Shares or otherwise; |
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(b) | making amendments to Article 5 relating to the expiry of outstanding Options; |
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(c) | making amendments deemed by the Board to be necessary or advisable because of any change in applicable securities laws or other laws; |
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(d) | making amendments to Sections 5.6 and 5.7 relating to the transferability of Options; |
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(e) | making amendments to the definitions set out in Article 2; |
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(f) | making amendments to the change of control provisions provided for in Article 8; |
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(g) | making amendments to Article 3 relating to the administration of the Plan; |
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(h) | making amendments to the vesting provisions of any outstanding Option(s); and |
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(i) | making any other amendment, fundamental or otherwise, not requiring shareholder approval under applicable laws or the rules of the Exchange, including amendments of a “clerical” or “housekeeping” nature. |
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9.2 | Notwithstanding Section 9.1 the Board shall not be permitted to amend: |
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(a) | Section 4.1 in order to increase the maximum number of Shares which may be issued under the Plan or so as to increase the Insider participation limits; |
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(b) | this Article 9 so as to increase the ability of the Board to amend the Plan without shareholder approval; |
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(c) | the definition of “Eligible Person”; |
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(d) | the exercise price of any Option issued under the Plan to an Insider where such amendment reduces the exercise price of such Option; or |
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(e) | the term of any Option issued under the Plan to an Insider; |
in each case without first having obtained the approval of a majority of the holders of the Shares voting at a duly called and held meeting of holders of Shares and, in the case of an amendment to Section 4.1 so as to increase the Insider participation limits, approval of a majority of the holders of the Shares voting at a duly called and held meeting of holders of Shares excluding shares voted by Insiders who are Eligible Persons.
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9.3 | Notwithstanding all of the foregoing, no amendment to the Plan may alter or impair any of the terms of any Option previously granted to an Optionee under the Plan without the written consent of the Optionee. |
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9.4 | If this Plan is terminated, the provisions of this Plan and any administrative guidelines, and other rules adopted by the Board and in force at the time of this Plan, will continue in effect as long as any Options under the Plan or any rights pursuant thereto remain outstanding. However, notwithstanding the termination of the Plan, the Board may make any amendments to the Plan or Options it would be entitled to make if the Plan were still in effect. |
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9.5 | The Plan will have no fixed expiration date; provided, however, that no Incentive Stock Options may be granted more than 10 years after the earlier of the Plan's adoption by the Board and approval by the shareholders of the Corporation. |
ARTICLE 10
Miscellaneous Provisions
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10.1 | The holder of an Option shall not have any rights as a shareholder of the Corporation with respect to any of the Shares covered by such Option until such holder shall have exercised such Option in accordance with the terms of the Plan (including tendering payment in full of the Option Price of the Shares in respect of which the Option is being exercised) and the issuance of Shares by the Corporation. |
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10.2 | Nothing in the Plan or any Option shall confer upon an Optionee any right to continue in the employ of the Corporation or any Subsidiary or affect in any way the right of the Corporation or any Subsidiary to terminate the Optionee's employment at any time; nor shall anything in the Plan or any Option be deemed or construed to constitute an agreement, or an expression of intent, on the part of the Corporation or any Subsidiary to extend the employment of any Optionee beyond the time which the Optionee would normally be retired pursuant to the provisions of any present or future retirement plan of the Corporation or any Subsidiary, or beyond the time at which the Optionee would otherwise be retired pursuant to the provisions of any contract of employment with the Corporation or any Subsidiary. |
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10.3 | To the extent required by law or regulatory policy or as may be necessary to allow Shares issued on exercise of an Option to be free of resale restrictions, the Corporation shall report the grant, exercise or termination of the Option to the Exchange and the appropriate securities regulatory authorities. |
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10.4 | The Corporation may refuse to honour the exercise of an Option unless the Optionee pays to the Corporation the amount of any withholding taxes that the Corporation is required to withhold with respect to the grant or exercise of any Option. Subject to the Plan and applicable law, the Board may, in its sole discretion, permit the Optionee to satisfy withholding obligations in whole or in part, by paying cash or by electing to have the Corporation withhold Shares in such amounts as are equivalent to the Market Price in order to satisfy the withholding obligation. The Corporation shall have the right to withhold from any Shares issuable pursuant to an Option or from any cash amounts otherwise due or to become due from the Corporation to the Optionee an amount equal to such taxes, and such withheld Shares shall be cancelled if required by any applicable law or regulatory authority. The Corporation may also deduct from any Option any other amounts due from the Optionee to the Corporation. For the purposes of this section 10.4, all references to the Corporation shall be deemed to include references to a Subsidiary where the context permits. |
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10.5 | The Plan, the grant and exercise of Options hereunder and the Corporation’s obligation to sell and deliver Shares upon exercise of Options shall be subject to all applicable federal, provincial and foreign laws, rules and regulations, the rules and regulations of any stock exchange(s) on which the Shares are listed for trading and to such approvals by any regulatory or governmental agency as may, in the opinion of counsel to the Corporation, be required. The Corporation shall not be obligated by any provision of the Plan or the grant of any Option hereunder to issue or sell Shares in violation of such laws, rules and regulations or any condition of such approvals. In addition, the Corporation shall have no obligation to issue any Shares pursuant to the Plan unless such Shares shall have been duly listed, upon official notice of issuance, with all stock exchanges on which the Shares are listed for trading. In this connection the Corporation shall, to the extent necessary, take all reasonable |
steps to obtain such approvals, registrations and qualifications as may be necessary for issuances of such Shares in compliance with applicable laws and for the admission to listing of such Shares on any stock exchange on which the Shares are then listed. Shares issued and sold to Participants pursuant to the exercise of Options may be subject to limitations on sale or resale under applicable securities laws.
ARTICLE 11
Shareholder and Regulatory Approval
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11.1 | The Plan shall be subject to the approval of the shareholders of the Corporation to be given by a resolution passed at a meeting of the shareholders of the Corporation in accordance with the applicable business corporations statute of the Corporation's jurisdiction of incorporation or continuance, as the case may be and to acceptance by the Exchange, if applicable. Any Options granted prior to such approval and acceptance shall be conditional upon such approval and acceptance being given and no such Options may be exercised unless such approval and acceptance is given. |
Dated: December 11, 2013