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DEF 14A Filing
Trilogy Metals (TMQ) DEF 14ADefinitive proxy
Filed: 28 Mar 17, 12:00am
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
Filed by Registrantx
Filed by a Party other than the Registrant¨
Check the appropriate box:
¨ | Preliminary Proxy Statement |
¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
x | Definitive Proxy Statement |
¨ | Definitive Additional Materials |
¨ | Soliciting Material Under Rule 14a-12 |
TRILOGY METALS INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
(1) | Title of each class of securities to which transaction applies: |
(2) | Aggregate number of securities to which transaction applies: |
(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
(4) | Proposed maximum aggregate value of transaction: |
(5) | Total fee paid: |
¨ | Fee paid previously with preliminary materials: |
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
(1) | Amount Previously Paid: |
(2) | Form, Schedule or Registration Statement No.: |
(3) | Filing Party: |
(4) | Date Filed: |
Notice of
Annual Meeting
of Shareholders
&
Management
Information Circular
MEETING TO BE HELD MAY 8, 2017
Trilogy Metals Inc.
Suite 1950, 777 Dunsmuir Street
Vancouver, British Columbia
Canada V7Y 1K4
Tel: 604-638-8088 or 1-855-638-8088
Fax: 604-638-0644
Website: www.trilogymetals.com
TRILOGY METALS INC.
Suite 1950, 777 Dunsmuir Street
Vancouver, British Columbia V7Y 1K4
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the Annual Meeting (the “Meeting”) of the shareholders (the “Shareholders”) of Trilogy Metals Inc. (the “Company”) will be held at the offices of Blake, Cassels & Graydon LLP, Suite 2600, 595 Burrard Street, Vancouver, British Columbia, V7X 1L3 on Monday, May 8, 2017 at 10:00 a.m. (Vancouver time), for the following purposes:
1. | To receive the Annual Report of the directors of the Company (the “Directors”) containing the consolidated financial statements of the Company for the year ended November 30, 2016, together with the Report of the Auditors thereon; |
2. | To elect Directors of the Company for the forthcoming year; |
3. | To appoint the Auditors of the Company for the forthcoming year and to authorize the Directors to fix the Auditors’ remuneration; and |
4. | To transact such further and other business as may properly come before the Meeting or any adjournment thereof. |
The specific details of the matters currently proposed to be put before the Meeting are set forth in the Circular accompanying and forming part of this Notice.
Only Shareholders of record at the close of business on March 20, 2017 are entitled to receive notice of the Meeting and to vote at the Meeting.
To assure your representation at the Meeting, please complete, sign, date and return the enclosed proxy, whether or not you plan to personally attend. Sending your proxy will not prevent you from voting in person at the Meeting. All proxies completed byregistered Shareholdersmust be returned to the Company:
(a) | by delivering the proxy to the Company’s transfer agent, Computershare Investor Services Inc. at its office at 100 University Avenue, 8th Floor, Toronto, Ontario, M5J 2Y1, for receipt no later than May 4, 2017, at 10:00 a.m. (Vancouver time); |
(b) | by fax to the Toronto office of Computershare Investor Services Inc., Attention: Proxy Tabulation at 416-263-9524 or 1-866-249-7775 not later than May 4, 2017 at 10:00 a.m. (Vancouver time); or |
(c) | by internet, as instructed in the enclosed form of proxy, not later than May 4, 2017 at 10:00 a.m. (Vancouver time). |
Non-registered Shareholders whose shares are registered in the name of an intermediary should carefully follow voting instructions provided by the intermediary. A more detailed description on returning proxies by non-registered Shareholders can be found on page 2 of the attached Circular.
DATED at Vancouver, British Columbia, this 28THday of March, 2017.
BY ORDER OF THE BOARD OF DIRECTORS | ||
“Rick Van Nieuwenhuyse” | ||
Rick Van Nieuwenhuyse, President and Chief Executive Officer |
TRILOGY METALS INC.
MANAGEMENT INFORMATION CIRCULAR
TABLE OF CONTENTS
-i- |
INFORMATION REGARDING ORGANIZATION AND CONDUCT OF MEETING
THIS MANAGEMENT INFORMATION CIRCULAR (“CIRCULAR”) IS FURNISHED IN CONNECTION WITH THE SOLICITATION OF PROXIES BY OR ON BEHALF OF THE MANAGEMENT AND THE BOARD OF DIRECTORS (THE “BOARD OF DIRECTORS” OR THE “BOARD”) OF TRILOGY METALS INC. (the “Company”, “Trilogy”, or “Trilogy Metals”) for use at the Annual Meeting of Shareholders of the Company to be held at the offices of Blake, Cassels & Graydon LLP, Suite 2600, 595 Burrard Street, Vancouver, British Columbia, V7X 1L3 at 10:00 a.m. (Vancouver time) on May 8, 2017 (the “Meeting”) or at any adjournment thereof, for the purposes set forth in the accompanying Notice of Meeting. The Company anticipates this Circular, proxy materials and form of proxy will be first mailed to Shareholders on or about March 28, 2017.
Solicitation of proxies will primarily be by mail or courier, supplemented by telephone or other personal contact by employees or agents of the Company, and all costs thereof will be paid by the Company. The Company will also pay the fees and costs of intermediaries for their services in transmitting proxy related material to non-registered Shareholders in accordance with National Instrument 54-101– Communication with Beneficial Owners of Securities of a Reporting Issuer (“NI 54-101”) and the rules and regulations of the NYSE-MKT. The Company estimates such fees and costs to be nominal.
General
Unless otherwise specified, the information in this Circular is current as at March 1, 2017. Unless otherwise indicated, all references to “$” or “US$” in this circular refer to United States dollars. References to “C$” in this circular refer to Canadian dollars.
Copies of this Circular and proxy-related materials, as well as the Company’s financial statements to be received at the Meeting and related MD&A, can be obtained under the Company’s profile atwww.sedar.com or atwww.trilogymetals.com.
Record Date and Quorum
The Board of Directors of the Company has fixed the record date for the Meeting as the close of business on March 20, 2017 (the “RecordDate”). If a person acquires ownership of shares subsequent to the Record Date such person may establish a right to vote by delivering evidence of ownership of his or her common shares of the Company (“CommonShares”) satisfactory to the Board and a request for his or her name to be placed on the voting list to Blake, Cassels & Graydon LLP, the Company’s legal counsel, at Suite 2600, 595 Burrard Street, Vancouver, BC, V7X 1L3, Attention: Trisha Robertson. Subject to the above, all registered holders of Common Shares at the close of business on the Record Date (the “Shareholders”) will be entitled to vote at the Meeting. No cumulative rights are authorized and dissenter’s rights are not applicable to any matters being voted upon. Such registered Shareholders will be entitled to one vote per Common Share.
Two or more persons who are, or who represent by proxy, holders of at least 5% of the Common Shares entitled to vote at the Meeting will constitute a quorum at the Meeting.
Voting of Common Shares
Registered Shareholders
Registered Shareholders have two methods by which they can vote their shares at the Meeting, namely in person or by proxy. To assure your representation at the Meeting, please complete, sign, date and return the enclosed proxy, whether or not you plan to personally attend. Sending your proxy will not prevent you from voting in person at the meeting.
Shareholders who do not wish to attend the Meeting or do not wish to vote in person, can vote by proxy. A registered Shareholder must return the completed proxy to the Company:
-1- |
(a) | by delivering the proxy to the Toronto office of the Company’s transfer agent, Computershare Investor Services Inc. (“Computershare”) at its office at 100 University Avenue, 8th Floor, Toronto, Ontario, Canada M5J 2Y1, for receipt not later than May 4, 2017 at 10:00 a.m. (Vancouver time); |
(b) | by fax to the Toronto office of Computershare, Attention: Proxy Tabulation at 416-263-9524 or 1-866-249-7775 not later than May 4, 2017 at 10:00 a.m. (Vancouver time); or |
(c) | by internet, as instructed in the enclosed form of proxy, not later than May 4, 2017 at 10:00 a.m. (Vancouver time). |
The persons named in the enclosed form of proxy are officers and directors of the Company.Each Shareholder has the right to appoint a person or a company (who need not be a Shareholder) to attend and act for him/her and on his/her behalf at the Meeting other than the persons designated in the enclosed form of proxy. Such right may be exercised by striking out the names of the persons designated on the enclosed form of proxy and by inserting such appointed person’s name in the blank space provided for that purpose or by completing another form of proxy acceptable to the Board.
Non-registered Shareholders
The information set forth in this section is of significant importance to many Shareholders of the Company, as a substantial number of Shareholders do not hold Common Shares in their own name. Shareholders who do not hold their Common Shares in their own name (i.e. non-registered or beneficial Shareholders) should note that only proxies deposited by Shareholders whose names appear on the records of the Company as the registered holders of Common Shares can be recognized and acted upon at the Meeting. If Common Shares are listed in an account statement provided to a Shareholder by a broker, then, in almost all cases, those Common Shares will not be registered in the Shareholder’s name on the records of the Company. Such Common Shares will more likely be registered under the name of the Shareholder’s broker or an agent of that broker. In Canada and the United States, the vast majority of such Common Shares are registered under the name of CDS & Co. (the registration name for The Canadian Depository for Securities, which acts as nominee for many Canadian brokerage firms) or Cede & Co. (operated by the Depository Trust Company), respectively. Common Shares held by brokers or their agents or nominees can only be voted upon the instructions of the non-registered Shareholder. Without specific instructions, brokers and their agents and nominees are prohibited from voting Common Shares for their clients, which is generally referred to as a “broker non-vote.”Therefore, non-registered Shareholders should ensure that instructions respecting the voting of their Common Shares are communicated to the appropriate person.
Applicable regulatory policy requires intermediaries/brokers to seek voting instructions from non-registered Shareholders in advance of shareholders’ meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions to clients, which should be carefully followed by non-registered Shareholders in order to ensure that their shares are voted at the Meeting. The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge. Broadridge typically uses its own form of proxy, mails those forms to the non-registered Shareholders and asks non-registered Shareholders to either return the proxy forms to Broadridge or alternatively provide voting instructions by using the Broadridge automated telephone system. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting.A non-registered Shareholder receiving a proxy from Broadridge cannot use that proxy to vote Common Shares directly at the Meeting – the proxy must be returned to Broadridge well in advance of the Meeting in accordance with Broadridge’s instructions in order to have the shares voted.
Although a non-registered Shareholder may not be recognized directly at the Meeting for the purposes of voting Common Shares registered in the name of his broker (or an agent of the broker), a non-registered Shareholder may attend the Meeting as a proxyholder for the registered Shareholder and vote the Common Shares in that capacity. Non-registered Shareholders who wish to attend the Meeting and indirectly vote their Common Shares as a proxyholder for the registered Shareholder, should enter their own names in the blank space on the form of proxy provided to them by their broker (or agent) and return the same to their broker (or the broker’s agent) in accordance with the instructions provided by such broker (or agent), well in advance of the Meeting.
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On any ballot that may be called for, the Common Shares represented by a properly executed proxy will be voted or withheld from voting in accordance with the instructions given on the form of proxy and, if the Shareholder specifies a choice with respect to any matter to be acted upon, the Common Shares will be voted accordingly.Where no choice is specified, the enclosed proxy will confer discretionary authority and will be voted in favour of all matters referred to on the form of proxy.
The proxy also confers discretionary authority to vote for, withhold from voting or vote against, amendments or variations to matters identified in the Notice of Meeting and with respect to other matters not specifically mentioned in the Notice of Meeting but which may properly come before the Meeting. Management has no present knowledge of any amendments or variations to matters identified in the Notice of Meeting or any business other than that referred to in the accompanying Notice of Meeting which will be presented at the Meeting. However, if any other matters properly come before the Meeting, it is the intention of the person named in the enclosed proxy to vote in accordance with the recommendations of management of the Company.
Proxies must be received by the Toronto office of Computershare, located at 100 University Avenue, 8th Floor, Toronto, Ontario, Canada M5J 2Y1 not later than May 4, 2017 at 10:00 a.m. (Vancouver time).
A Shareholder who has given a proxy may revoke it at any time insofar as it has not been exercised. In addition to any other manner permitted by law, a Shareholder who has given an instrument of proxy may revoke it by instrument in writing, executed by the Shareholder or by his attorney authorized in writing, or if the Shareholder is a Company, under its corporate seal, and deposited either with the Company’s transfer agent, Computershare at its Vancouver office at 510 Burrard Street, 2nd Floor, Vancouver, BC, V6C 3B9 or with the Company’s legal counsel, Blake, Cassels & Graydon LLP, at Suite 2600, 595 Burrard Street, Vancouver, BC, V7X 1L3, Attention: Trisha Robertson, at any time up to and including the last business day preceding the Meeting at which the proxy is to be used, or any adjournment thereof or with the chairman of such Meeting on the date of the Meeting, or any adjournment thereof, and upon either of such deposits the proxy is revoked. A Shareholder attending the Meeting has the right to vote in person and if he does so, his proxy is nullified with respect to the matters such person votes upon and any subsequent matters thereafter to be voted upon at the Meeting.
Voting Shares and Principal Holders Thereof
As atMarch 20, 2017, being the Record Date, the Company has 105,527,893Common Shares issued and outstanding without nominal or par value. Each Common Share is entitled to one vote.
The following table sets forth certain information regarding the ownership of the Company’s common shares as at March 20, 2017 by each Shareholder known to the Company who owns, directly or indirectly, or exercises control or direction over, to the knowledge of the Company’s directors or officers, more than 5% of the outstanding Common Shares of the Company, based on such person’s Schedules 13D, 13F and 13G filed with the US Securities and Exchange Commission (the “SEC”).
Name of Shareholder | Number of Voting Securities | Percentage of Outstanding Voting Securities | ||||||
Electrum Strategic Opportunities Fund (“Electrum”)(1) | 22,587,873 | 21.4 | % | |||||
Paulson & Co. Inc. | 11,603,178 | 11.0 | % | |||||
The Baupost Group, L.L.C. | 10,600,758 | 10.0 | % | |||||
Resource Capital Fund VI L.P. | 10,353,300 | 9.8 | % | |||||
Gold First Investments Ltd. | 5,568,000 | 5.3 | % |
-3- |
Note:
(1) | Includes (i) 10,000 common shares held by Tigris Financial Group Ltd. (“Tigris”), (ii) 113,739 common shares held directly by Mr. Thomas Kaplan, (iii) 21,630,801 common shares held by Electrum Strategic Opportunities Fund L.P. (“ESOF”), and (v) 833,333 common shares held by GRAT Holdings LLC (“GRAT Holdings”). Mr. Thomas Kaplan has sole voting and investment power with respect to the 10,000 common shares held by Tigris and the 113,739 common shares held directly by Mr. Thomas Kaplan. GRAT Holdings has sole voting and investment power with respect to the 833,333 common shares it holds directly. Each of Mr. Thomas Kaplan, GRAT Holdings, ESOF, Electrum Global Holdings L.P. (“Global Holdings”), TEG Global GP Ltd (“TEG Global”), ESOF GP Ltd. (“ESOF GP”), Leopard Holdings LLC (“Leopard”) and The Electrum Group LLC (“TEG Services”) may be deemed to share the power to vote and dispose of the 21,630,801 common shares held directly by ESOF and, accordingly, each may be deemed to beneficially own such shares. ESOF GP is the sole general partner of Electrum Strategic Opportunities Fund GP L.P., the sole general partner of ESOF. Global Holdings is the owner of all of the equity interests of ESOF GP. TEG Global is the sole general partner of, and TEG Services is the investment adviser to, Global Holdings. TEG Services possesses voting and investment discretion with respect to assets of Global Holdings, including indirect investment discretion with respect to the common shares held by ESOF. Mr. Thomas Kaplan has the ability to direct such discretion of TEG Services. TEG Global is principally owned and controlled by Leopard, which is owned and controlled by GRAT Holdings. |
Except as otherwise noted in this Circular, a simple majority of votes cast at the Meeting, whether in person or by proxy, will constitute approval of any matter submitted to a vote. Abstentions and broker non-votes will not be counted either in favor of or against any proposal or either for or withheld in the election of directors, and, therefore, will have no effect on the outcomes of any proposal or election of directors.
Broker non-votes occur when a beneficial owner who holds company stock through a broker does not provide the broker with voting instructions as to any matter on which the broker is not permitted to exercise its discretion and vote without specific instruction. Broker non-votes may exist in connection with the election of directors.
The following chart describes the proposals to be considered at the meeting, the voting options, the vote required for each matter, and the manner in which votes will be counted:
Matter | Voting Options | Required Vote | Impact of Abstentions or Broker Non-Votes | |||
Election of Directors | For; Withhold | Plurality of votes - nominees receiving the eight highest number of votes at the meeting will be elected* | No effect | |||
Appointment of Auditors | For; Withhold | Simple majority of votes cast (only votes “for” are considered votes cast) | No effect. (Brokers are permitted to exercise their discretion and vote without specific instruction on this matter. Accordingly, there are no broker non-votes.) |
* See “Election of Directors” for a description of the Company’s Majority Voting Policy. In an uncontested election, if the number of votes “withheld” for any nominee exceeds the number of votes “for” the nominee, then the policy requires that the nominee shall tender his or her written resignation to the chair of the Board.
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MATTERS TO BE ACTED UPON AT MEETING
The proposed nominees in the list that follows are, in the opinion of management, well qualified to direct the Company’s activities for the ensuing year and have confirmed their willingness to serve as directors, if elected. The term of office of each director elected will be until the next annual meeting of the Shareholders of the Company or until his or her successor is elected or appointed, unless his or her office is earlier vacated, in accordance with the Articles of the Company and the provisions of theBusiness Corporations Act (British Columbia).
The Board adopted a Majority Voting Policy on March 28, 2013, as amended March 14, 2017, stipulating that Shareholders shall be entitled to vote in favour of, or withhold from voting for, each individual director nominee at a Shareholders’ meeting. If the number of Common Shares “withheld” for any nominee exceeds the number of Common Shares voted “for” the nominee, then, notwithstanding that such director was duly elected as a matter of corporate law, he or she shall tender his or her written resignation to the chair of the Board. The Corporate Governance and Nominating Committee will consider such offer of resignation and will make a recommendation to the Board concerning the acceptance or rejection of the resignation all factors deemed relevant. The Board must take formal action on the Corporate Governance and Nominating Committee’s recommendation within 90 days of the date of the applicable Shareholders meeting and announce its decision by press release. Absent exceptional circumstances, the Board will be expected to accept the resignation which will be effective on such date. The policy does not apply in circumstances involving contested director elections. See “Statement of Corporate Governance Policies – Majority Voting Policy”.
Unless the proxy specifically instructs the proxyholder to withhold such vote, Common Shares represented by the proxies hereby solicited shall be voted FOR the election of the nominees whose names are set forth below. If, prior to the Meeting, any of the listed nominees shall become unavailable to serve, the persons designated in the proxy form will have the right to use their discretion in voting for a properly qualified substitute. Management does not contemplate presenting for election any person other than these nominees but, if for any reason management does present another nominee for election, the proxyholders named in the accompanying form of proxy reserve the right to vote for such other nominee in their discretion unless the Shareholder has specified otherwise in the form of proxy.
-5- |
Name, Province or State and Country of Residence | Independence | Principal Occupation | Director Since(6) | |||
Tony Giardini(2)(3) British Columbia, Canada | Independent | Chief Financial Officer of Kinross Gold Corporation | January 2012 | |||
William Hayden(3)(4) New South Wales, Australia | Independent | Geologist | June 2015 | |||
Gregory Lang(4)(5) Utah, USA | Independent | President and Chief Executive Officer of NOVAGOLD Resources Inc. | January 2012 | |||
Kalidas Madhavpeddi(2)(4) Arizona, USA | Independent | President of Azteca Consulting LLC and Advisor for China Molybdenum Co., Ltd. | January 2012 | |||
Gerald McConnell(1) Nova Scotia, Canada | Independent | Chairman of Namibia Rare Earths Inc. | January 2012 | |||
Janice Stairs(3)(5) Nova Scotia, Canada | Independent | General Counsel to Namibia Rare Earths Inc. | April 2011 | |||
Rick Van Nieuwenhuyse(6) British Columbia, Canada | Non-Independent | President and Chief Executive Officer of the Company | April 2011 | |||
Diana Walters(2)(5) New York, USA | Independent | Manager and Founder of 575 Grant LLC | May 2016 |
(1) | Chairman of the Board |
(2) | Member of the Audit Committee. |
(3) | Member of the Compensation Committee. |
(4) | Member of the Environment, Health, Safety and Technical (“EHST”) Committee. |
(5) | Member of the Corporate Governance and Nominating Committee. |
(6) | The term of office for each director expires as at the date of each annual general meeting unless such director is re-elected at that annual general meeting. |
Refer to Section “Information Concerning the Board of Directors and Executive Officers” for further information regarding the above directors.
See “Security Ownership of Certain Beneficial Owners and Management and Related Shareholder Matters” for details on share ownership and the number of securities beneficially owned, or controlled or directed, directly or indirectly, by each proposed director.
The independent auditors of the Company are PricewaterhouseCoopers LLP, Chartered Professional Accountants (“PwC”), located at 250 Howe Street, 14th Floor, Vancouver, British Columbia, Canada. PwC were first appointed auditors of the Company on March 28, 2012 by the shareholders of NOVAGOLD Resources Inc. (“NOVAGOLD”) prior to the spin out of Trilogy in April 2012. The Shareholders will be asked at the Meeting to vote for the appointment of PwC as auditors of the Company until the next annual meeting of the Shareholders of the Company or until a successor is appointed, at a remuneration to be fixed by the directors upon the recommendation of the Audit Committee.To the Company's knowledge, a representative from PwC will not be present at the Meeting to take questions, although the firm will be permitted to make a statement if it so desires.
In the absence of a contrary instruction, it is intended that all proxies received will be voted FOR the appointment of PricewaterhouseCoopers LLP as auditors of the Company until the next annual meeting of Shareholders or until a successor is appointed, at a remuneration to be fixed by the Directors upon the recommendation of the Audit Committee.
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A table setting forth the fees paid by the Company to PwC, its independent auditor, during the years ended November 30, 2016, 2015 and 2014 is set forth below.
Year Ended November 30 | ||||||||||||
2016 $ | 2015 $ | 2014 $ | ||||||||||
Audit Fees(1) | 76,052 | 124,186 | 124,001 | |||||||||
Audit Related Fees(2) | 2,948 | 31,481 | 26,642 | |||||||||
Tax Fees(3) | - | - | - | |||||||||
All Other Fees(4) | - | - | - | |||||||||
Total | 79,000 | 155,667 | 150,643 |
(1) | “Audit Fees” are the aggregate fees billed by PwC for the audit of the Company’s consolidated annual financial statements, reviews of interim financial statements and attestation services that are provided in connection with statutory and regulatory filings or engagements. |
(2) | “Audit-Related Fees” are fees charged by PwC for assurance and related services that are reasonably related to the performance of the audit or review of the Company’s financial statements and are not reported under “Audit Fees.” This category comprises fees billed for review and advisory services associated with the Company’s financial reporting. |
(3) | “Tax Fees” are fees billed by PwC for tax compliance, tax advice and tax planning. |
(4) | “All Other Fees” are fees charged by PwC for services not described above. |
Pre-Approval Policies and Procedures
All services to be performed by the Company’s independent auditor must be approved in advance by the Audit Committee. The Audit Committee has considered whether the provision of services other than audit services is compatible with maintaining the auditors’ independence and has adopted a charter governing its conduct. The charter is reviewed annually and requires the pre-approval of all auditing services and permitted non-audit services (including the fees and terms thereof) to be performed for the Company by its independent auditor, subject to thede minimisexceptions for non-audit services as allowed by applicable law or regulation. The Audit Committee may form and delegate authority to subcommittees consisting of one or more members when appropriate, including the authority to grant pre-approvals of audit and permitted non-audit services, provided that decisions of such subcommittee to grant pre-approvals shall be presented to the full Audit Committee at its next scheduled meeting. Pursuant to these procedures, all services and related fees reported were pre-approved by the Audit Committee.
Report of the Audit Committee
The Audit Committee reviewed and discussed with management and the Company's independent auditors the audited consolidated financial statements included in the Company's Annual Report on Form 10-K for the year ended November 30, 2016. In addition, the Audit Committee has discussed with the Company's independent auditors the matters required to be discussed by Auditing Standard No. 1301, as amended, as adopted by the Public Company Accounting Oversight Board. The Audit Committee has also received the written disclosures and the letter from the Company's independent auditors required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees) and has discussed with the Company's independent auditors that audit firm's independence from the Company and its management. Based on the review and discussions, the Audit Committee recommended to the Board that the audited financial statements be included in the Annual Report on Form 10-K for the year ended November 30, 2016, for filing with the SEC, which Annual Report is available under the Company’s profile on SEDAR atwww.sedar.com and on EDGAR atwww.sec.gov/edgar.
Audit Committee of the Board
Kalidas Madhavpeddi, Chair
Tony Giardini
Diana Walters
-7- |
INFORMATION CONCERNING THE BOARD OF DIRECTORS AND EXECUTIVE OFFICERS
The following table sets forth certain information with respect to our current directors and executive officers. The term for each director expires at our next annual meeting of the Shareholders of the Company or at such time as his or her successor is appointed, upon ceasing to meet the qualifications for election as a director, upon death, upon removal by the Shareholders or upon delivery or submission to the Company of the director's written resignation, unless the resignation specifies a later time of resignation. Each executive officer shall hold office until the earliest of the date his or her resignation becomes effective, the date his or her successor is appointed or he or she ceases to be qualified for that office, or the date he or she is terminated by Board of Directors of the Company. The names, locations of residence, ages of, and offices held by, the directors and executive officers has been furnished by each of them and is current as of March 1, 2017. Unless otherwise indicated, the address of each director and executive officer in the table set forth below is care of Trilogy Metals Inc., Suite 1950, 777 Dunsmuir Street, Vancouver, British Columbia, V7Y 1K4 Canada.
Name and Municipality of Residence | Position and Office Held | Director/Officer Since | Age | |||
Tony Giardini(1)(2) British Columbia, Canada | Director | January 24, 2012 | 57 | |||
William Hayden(2)(3) New South Wales, Australia | Director | June 19, 2015 | 65 | |||
Gregory Lang (3)(4) Utah, USA | Director | January 24, 2012 | 62 | |||
Kalidas Madhavpeddi(1)(3) Arizona, USA | Director | January 24, 2012 | 61 | |||
Gerald McConnell(6) Nova Scotia, Canada | Chairman | January 24, 2012 | 72 | |||
Janice Stairs(2)(4) Nova Scotia, Canada | Director | April 27, 2011 | 57 | |||
Rick Van Nieuwenhuyse British Columbia, Canada | Director, President and Chief Executive Officer of the Company | April 27, 2011 | 61 | |||
Diana Walters(1)(4) New York, USA | Director | May 18, 2016 | 53 | |||
Elaine Sanders British Columbia, Canada | Vice President, Chief Financial Officer and Corporate Secretary | April 29, 2011(5) | 47
|
(1) | Member of the Audit Committee. |
(2) | Member of the Compensation Committee. |
(3) | Member of the EHST Committee. |
(4) | Member of the Corporate Governance and Nominating Committee. |
(5) | Appointed Corporate Secretary on April 29, 2011 and Vice President and CFO on January 30, 2012. |
(6) | Mr. McConnell was appointed Chairman on June 19, 2015. |
-8- |
Tony Giardini, CPA, CA
Mr. Giardini is currently Chief Financial Officer of Kinross Gold Corporation and was Chief Financial Officer of Ivanhoe Mines Ltd. from May 2006 to April 2012. Prior to joining Ivanhoe Mines Ltd., Mr. Giardini spent more than 10 years with Placer Dome Inc. as Vice President and Treasurer, responsible for managing and overseeing the company’s debt and capital market activities, including managing banking relationships with U.S., Canadian, and international banks. During his time at Placer Dome, Mr. Giardini led the financing team that raised in excess of US$1 billion in debt and equity financings. Mr. Giardini is a Chartered Professional Accountant and a Certified Public Accountant and spent 12 years with accounting firm KPMG prior to joining Placer Dome Inc.
Principal Occupation During Past Five Years: Chief Financial Officer of Kinross Gold Corporation (November 2012-present); Chief Financial Officer of Capstone Mining Corp. (August – November 2012); and Chief Financial Officer of Ivanhoe Mines Ltd. (2006 – 2012).
The Board has determined that Mr. Giardini should serve as a director due to his experience in finance, financial reporting and operations as a chief financial officer of a major mining company.
Areas of experience include: finance, investment banking, governance, mining industry, treasury and audit.
Directorships Held During Past Five Years
Current: none
Non-current: NOVAGOLD Resources Inc.
Overall Attendance 93% | Securities Held | |||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | DSUs # | ||||||||||
Board | 6/7 | 8,048 | 400,000 | 169,218 | ||||||||||
Audit | 4/4 | |||||||||||||
Compensation | 3/3 |
William (Bill) Hayden
Mr. Hayden is a geologist with over 37 years of experience in the mineral exploration industry, much of which has been in Africa, South America and the Asia-Pacific region. Bill was the co-founder and President of Ivanhoe Nickel and Platinum Ltd. (now Ivanhoe Mines Ltd), a Canadian company which assembled extensive mineral holdings in South Africa and the Democratic Republic of Congo. Since 1983, Bill has worked in a management capacity with several exploration and mining companies both in Australia and overseas. Bill was the President of Ivanhoe Philippines and GoviEx Uranium Inc., and a former director of Sunward Resources Ltd.
Principal Occupation During Past Five Years: President and director of Ivanhoe Philippines, Inc. (July 2005 – December 2011).
The Board has determined that Mr. Hayden should serve as a director due to his knowledge of the mining industry and public capital markets.
Areas of experience include: senior officer, mining industry, international project, and public capital markets.
Directorships Held During Past Five Years
Current: Ivanhoe Mines Ltd., Globe Metals & Mining Ltd., Asia Pacific Mining Limited, China Polymetallic Mining Ltd, and Condoto Platinum NL.
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William (Bill) Hayden
Non-current: Sunward Resources Ltd.
Overall Attendance 92% | Securities Held | |||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | DSUs # | ||||||||||
Board | 7/7 | - | 250,000 | 75,000 | ||||||||||
Compensation | 3/3 | |||||||||||||
EHST | 2/3 |
Gregory Lang
Mr. Lang is President and Chief Executive Officer of NOVAGOLD. Mr. Lang has over 35 years of diverse experience in mine operations, project development and evaluations, including experience as President of Barrick Gold of North America, a wholly-owned subsidiary of Barrick Gold Corporation. Mr. Lang has held operating and project development positions over his 10-year tenure with Barrick Gold Corporation and, prior to that, with Homestake Mining Company and International Corona Corporation, both of which are now part of Barrick Gold Corporation. He holds a Bachelor of Science in Mining Engineering from University of Missouri-Rolla and is a Graduate of the Stanford University Executive Program.
Principal Occupation During Past Five Years: President and Chief Executive Officer of NOVAGOLD Resources Inc. (January 2012 –present).
The Board has determined that Mr. Lang should serve as a director due to his knowledge of mine building and operations.
Areas of experience include: senior officer, mine engineering, construction, safety and operations.
Directorships Held During Past Five Years
Current: NOVAGOLD Resources Inc.
Non-current: Sunward Resources Ltd.
Overall Attendance 100% | Securities Held | |||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | DSUs # | ||||||||||
Board | 7/7 | 33,896 | 400,000 | 163,768 | ||||||||||
Audit | 2/2 | |||||||||||||
EHST | 3/3 | |||||||||||||
Corporate Governance and Nominating | 3/3 | |||||||||||||
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Kalidas Madhavpeddi
Mr. Madhavpeddi is President of Azteca Consulting LLC, an advisory firm to the metals and mining sector, and has been since November 2006. He is also an advisor for China Molybdenum Co., Ltd. His extensive career in the mining industry spans over 30 years including Phelps Dodge Corp. from 1980 to 2006, starting as a Systems Engineer and ultimately becoming Senior Vice President for Phelps Dodge Corporation, a Fortune 500 company, responsible for the company's global business development, acquisitions and divestments, including joint ventures, as well as its global exploration programs. He was contemporaneously President of Phelps Dodge Wire and Cable, a copper and aluminum cable manufacturer with international operations in over ten countries, including Brazil and China. Mr. Madhavpeddi is an alumnus of the Indian Institute of Technology, Madras, India, the University of Iowa and Harvard Business School.
Principal Occupation During Past Five Years: President of Azteca Consulting LLC (2006 – present) and Advisor of China Molybdenum Co. Ltd. (2008 – present).
The Board has determined that Mr. Madhavpeddi should serve as a director due to his many years of experience in the copper industry with a major producer and his knowledge of mergers and acquisitions.
Areas of experience include: corporate strategy, mergers and acquisitions, mining operations and capital, marketing and sales.
Directorships Held During Past Five Years
Current: Capstone Mining Corp., NOVAGOLD Resources Inc.
Non-current: Namibia Rare Earths Inc.
Overall Attendance 100% | Securities Held | |||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | DSUs # | ||||||||||
Board | 7/7 | 4,293 | 400,000 | 174,368 | ||||||||||
Audit | 4/4 | |||||||||||||
EHST | 3/3 |
Gerald McConnell, Q.C.
Mr. McConnell has over 25 years of experience in the resource sector. Mr. McConnell is a director and Chair of the Board of Namibia Rare Earths Inc., a public Canadian company focused on the development of rare earth opportunities in Namibia. From 1990 to 2010, he was President and Chief Executive Officer, as well as a director, of Etruscan Resources Inc., a West African junior gold producer. From December 1984 to January 1998, Mr. McConnell was the President of NOVAGOLD Resources Inc. and from January 1998 to May 1999 he was the Chairman and Chief Executive Officer of NOVAGOLD Resources Inc. Gerald McConnell, a graduate of Dalhousie Law School, was called to the bar of Nova Scotia in 1971 and received his Queen’s Counsel designation in 1986.
Principal Occupation During Past Five Years: Chair of the Board of Namibia Rare Earths Inc. (2016 - present), Director and Chief Executive Officer of Namibia Rare Earths Inc. (2010 –2016).
The Board has determined that Mr. McConnell should serve as a director due to his knowledge of legal and corporate governance.
Areas of experience include: legal, compensation, operations, mining industry, senior officer and board governance.
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Gerald McConnell, Q.C.
Directorships Held During Past Five Years
Current: Namibia Rare Earths Inc., NOVAGOLD Resources Inc.
Non-current: none
Overall Attendance 100% | Securities Held | |||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | DSUs # | ||||||||||
Board | 7/7 | 5,609 | 400,000 | 160,168 |
Janice Stairs, LLB, MBA
Ms. Stairs has over 25 years of experience working with companies involved in the resource sector. Ms. Stairs is currently General Counsel to Namibia Rare Earths Inc., a TSX-listed explorer focused on rare earths in Namibia. Prior to joining Namibia Rare Earths in September 2011, Ms. Stairs was General Counsel to Endeavour Mining Corporation, a position she assumed in September 2010 after Endeavour acquired Etruscan Resources Inc. where Ms. Stairs had held the positions of Vice President and General Counsel since 2004. Prior to 2004, Ms. Stairs was a partner with the law firm of McInnes Cooper (formerly Patterson Palmer) located in Halifax, Nova Scotia, and she continues to act as counsel to the firm. Ms. Stairs practiced law in private practice for 19 years specializing in corporate finance, securities and resource-related issues for private and public companies. Ms. Stairs is a director and past Chair of Nova Scotia Business Inc., a Nova Scotia crown corporation established to promote economic development in Nova Scotia. Ms. Stairs graduated from Dalhousie Law School and holds a Masters of Business Administration degree from Queen's University.
Principal Occupation During Past Five Years: General Counsel to Namibia Rare Earths Inc. (2011-present).
The Board has determined that Ms. Stairs should serve as a director due to her experience in securities compliance and public listing requirements and knowledge of legal and corporate governance.
Areas of experience include: legal aspects of corporate finance, securities and resource-related issues for private and public companies.
Directorships Held During Past Five Years
Current: AuRico Metals Inc.
Non-current: AuRico Gold Inc.
Overall Attendance 100% | Securities Held | |||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | DSUs # | ||||||||||
Board | 7/7 | 10,000 | 400,000 | 168,068 | ||||||||||
Compensation Committee | 3/3 | |||||||||||||
Corporate Governance and Nominating | 5/5 |
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Diana Walters
Ms. Walters has 28 years of experience in the natural resources sector, as an investment banker and equity investor and in other roles within the sector. Ms. Walters is the owner and sole manager of 575 Grant LLC, a company that provides advisory services in the field of natural resources, and has been since 2014. She served as the President and Chief Executive Officer of Liberty Metals & Mining Holdings, LLC and as a member of senior management of Liberty Mutual Asset Management from January 2010 to September 2014. She was a Managing Partner of Eland Capital, LLC, a natural resources advisory firm founded by her, from 2007 to 2010. Ms. Walters has extensive investment experience with both debt and equity through various leadership roles at Credit Suisse, HSBC and other firms. She also served previously as Chief Financial Officer of Tatham Offshore Inc., an independent oil and gas company with assets in the Gulf of Mexico. Ms. Walters graduated with Honors from the University of Texas at Austin with a B.A. in Plan II Liberal Arts and an M.A. in Energy and Mineral Resources.
Principal Occupation During Past Five Years: Manager and Founder of 575 Grant LLC (2014 – present); and President, Liberty Metals and Mining. (2010 – 2014).
The Board has determined that Ms. Walters should serve as a director due to her knowledge and experience of corporate finance and the mining sector.
Areas of experience include: finance, mergers and acquisitions, compensation, corporate governance and the mining industry.
Directorships Held During Past Five Years
Current: Platinum Group Metals and Electrum Special Acquisition Corporation.
Non-current: Allana Potash Corp., Alderon Iron Ore, BasAgro Minerals, Black Eagle Coal, Celeste Copper Corporation, Mietze Copper, Ram Coal, Silver Run Acquisition Corp, and Sunshine Silver Corporation.
Overall Attendance 100% | Securities Held | ||||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | DSUs # | |||||||||||
Board | 4/4 | - | 75,000 | 87,040 | |||||||||||
Audit | 2/2 | ||||||||||||||
Corporate Governance and Nominating | 3/3 |
Rick Van Nieuwenhuyse
Mr. Van Nieuwenhuyse is the President and Chief Executive Officer of the Company. Mr. Van Nieuwenhuyse has more than 30 years of experience in the natural resource sector, including his role as Founder, President and Chief Executive Officer of NOVAGOLD from 1997 to 2012 and his role as Vice President of Exploration for Placer Dome Inc. from 1990 to 1997. In addition to his international exploration perspective, Mr. Van Nieuwenhuyse brings years of working experience in and knowledge of Alaska to the Company. Mr. Van Nieuwenhuyse has managed projects from grassroots discovery through to advanced feasibility studies, production and closure. Mr. Van Nieuwenhuyse holds a Candidature degree in Science from the Université de Louvain, Belgium, and a Masters of Science degree in Geology from the University of Arizona. He received the Thayer Lindsley award in 2009 for his role in the Donlin Gold discovery.
Principal Occupation During Past Five Years: President and Chief Executive Officer of the Company (2012–present); and Former President and Chief Executive Officer of NOVAGOLD (1997-2012).
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Rick Van Nieuwenhuyse
The Board believes that Mr. Van Nieuwenhuyse is an invaluable member of management due to his leadership skills. His understanding of Alaska, technical, economic and social aspects of the Company’s UKMP Projects have significantly contributed to the advancement of the Company’s core asset. Accordingly, the Board has determined that Mr. Van Nieuwenhuyse should once again serve as a director.
Areas of experience include: exploration, geology, government relations, mining industry, financing, senior officer and board governance.
Directorships Held During Past Five Years
Current: Alexco Resource Corp., NOVAGOLD Resources Inc., SolidusGold Inc.
Non-current: AsiaBase Metals Inc., Tintina Resources Inc
Overall Attendance 100% | Securities Held | |||||||||||||
Board / Committee Membership | Regular Meeting | Common Shares # | Stock Options # | RSUs # | ||||||||||
Board | 7/7 | 1,072,536 | 2,537,500 | 400,001 |
Elaine Sanders, CPA, CA, CPA (Illinois)
Ms. Sanders is the Chief Financial Officer and Corporate Secretary of Trilogy and was Vice President, Chief Financial Officer and Corporate Secretary of NOVAGOLD previously. She brings over 20 years of experience in audit, finance and accounting with public and private companies. She has been involved with numerous financings and acquisitions, and has listed companies on both the TSX and NYSE-MKT (previously AMEX). Elaine is responsible for all aspects of financial reporting, compliance and corporate governance of the Company. She holds a Bachelor of Commerce degree from the University of Alberta, and is a Chartered Professional Accountant and a Certified Public Accountant.
Principal Occupation During Past Five Years: Chief Financial Officer and Corporate Secretary of the Company (2012–present); and Vice President, Chief Financial Officer and Corporate Secretary of NOVAGOLD Resources Inc. (2011 – 2012).
Areas of experience include: finance, securities compliance, senior officer and corporate governance.
Directorships Held During Past Five Years:
Current: Alexco Resource Corp.
Non-current: none.
Meetings of the Board and Board Member Attendance at Annual Meeting
During the fiscal year ended November 30, 2016, the Board held seven meetings. None of the incumbent directors attended fewer than 75% of the aggregate total number of Board meetings and meetings of the committees on which he or she serves.
Board members are not required to attend the annual general meeting. No non-employee directors attended the 2016 annual general meeting in person.
Legal Proceedings
There are no material proceedings pursuant to which any of our directors, officers or affiliates or any owner of record or beneficial owner of more than 5% of our securities or any associate of any such director, officer or security holder is a party adverse to us or has a material interest adverse to us.None of our directors or executive officers has, during the past ten years, been involved in any material bankruptcy, criminal or securities law proceedings.
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Family and Certain Other Relationships
There are no family relationships among the members of the Board or the members of senior management of our Company. There are no arrangements or understandings with major Shareholders, customers, suppliers or others, pursuant to which any member of the Board or member of senior management was selected or any proposed director to be elected.
Interest of Certain Persons or Companies in Matters to be Acted Upon
Except as described in this Circular, no (i) person who has been a director or executive officer of the Company at any time since the beginning of the Company’s last financial year, (ii) proposed nominee for director, or (iii) associate or affiliate of any of the foregoing persons, has any material interest, direct or indirect by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the Meeting.
Independence of Directors
The Board has determined that the following directors qualify as independent under the applicable standards of the NYSE-MKT, SEC rules and National Instrument 52-110: Messrs. Giardini, Hayden, Lang, Madhavpeddi, McConnell, and Mmes. Stairs and Walters. Mr. Van Nieuwenhuyse is not independent as Mr. Van Nieuwenhuyse is an executive officer of the Company.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act requires the Company's executive officers and directors and persons who own more than 10% of a registered class of the Company's equity securities, to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the SEC. Officers, directors and such 10% Shareholders are required to furnish the Company with copies of all Forms 3, 4 and 5 they file.
Based solely on a review of the reports received by the SEC, furnished to the Company, or written representations to the Company that all reportable transactions were reported, the Company believes all transactions required to be reported pursuant to Section 16(a) were timely reported by the Company's executive officers, directors and greater than 10% Shareholders.
STATEMENT OF EXECUTIVE COMPENSATION
Compensation Committee Report
The Compensation Committee has reviewed and discussed with management the Company's Compensation Discussion and Analysis included herein. Based on such review and discussions, the Compensation Committee has recommended to the Board of Directors that the Compensation Discussion and Analysis be included in the Company's Annual Report on Form 10-K for the year ended November 30, 2016 and the Company's 2017 Circular.
The 2016 fiscal year continued to be challenging for the mining sector with declining investment returns. Many smaller mining companies placed their projects on care and maintenance and some stopped activities all together. As a result of current market conditions, the Board has suspended the compensation targets in its compensation program and adopted a discretionary approach using judgemental or qualitative assessment of performance. Most companies, including Trilogy, operated their companies with a small executive team. Trilogy completed an acquisition during 2015 and the sale of a non-core asset in 2016 that allowed the Company to continue advancing its projects. The Company executed a successful geotechnical, metallurgical and hydrogeological drill program at Arctic and expanded its environmental baseline studies significantly during the 2016 field season and the executive team worked closely with the State of Alaska supporting the efforts for permitting a road into the Ambler mining district. The executive team’s performance was reviewed by the Board relative to the accomplishments for the year and the current operating environment and the Board approved a discretionary non-cash bonus in Restricted Share Units (“RSUs”), as well as annual long-term stock option and RSU grants to the executive officers. In consideration of market conditions, there has been no increase to the Chief Executive Officer (“CEO”) and Chief Financial Officer (“CFO”) base salaries since the Company’s inception in 2012.
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Submitted by the following members of the Compensation Committee of the Board of Directors:
Tony Giardini (Chair)
William Hayden
Janice Stairs
Compensation Discussion and Analysis
This Compensation Discussion and Analysis describes and explains the significant elements of the Company’s executive compensation program for the 2016 fiscal year to attract, retain and incentivize the Company’s named executive officers (“NEOs” or “NamedExecutiveOfficers”).
The Company’s current NEOs are:
· | Mr. Rick Van Nieuwenhuyse, President and CEO, and |
· | Ms. Elaine Sanders, Vice President and CFO. |
The Company has a comprehensive compensation program in place for the executive officers with identifiable objectives considering market data and advice from an independent compensation consultant. In the past few years, the financial markets have been difficult for the mining sector and the result has been many junior mining companies have adopted a more simplified approach to executive compensation. Trilogy has also simplified its approach to executive compensation during the past few years and has chosen to do so again for the 2016 fiscal year. The Company has adopted a discretionary approach using a judgemental or qualitative assessment of performance for compensation based on current market conditions and advice from its independent compensation consultant. The Company will consider this approach annually and potentially re-evaluate its compensation program and philosophy once the financial markets have rebounded for the mining sector.
Objectives of Compensation Program
The objectives of the Company’s compensation program are to attract, retain and incentivize highly qualified executive officers with the talent and experience necessary for the success of the Company. The Company’s compensation program is designed to recruit and retain key individuals and reward individuals with compensation that has long-term growth potential while recognizing that the executives work as a team to achieve corporate results and should be rewarded accordingly.
The Compensation Committee evaluates each executive officer position to establish and enumerate skill requirements and levels of responsibility. The Compensation Committee, after referring to market information recommends compensation for the executive officers. The Compensation Committee engages an outside compensation advisor, Roger Gurr & Associates (the “Compensation Consultant”), to review the market information and complete an analysis. The main elements of the engagement include reviewing the peer comparator group of mining companies, reviewing and confirming the compensation strategy and reviewing compensation data of the peer comparators. Typically, the CEO makes a recommendation to the Compensation Committee regarding base salary increases, annual incentives and long-term incentives for executive officers other than the CEO. These recommendations are based on the individual’s salary in relation to guidepost, their actual individual and company performance and market conditions. The Compensation Committee holds an in camera meeting to review these recommendations and then puts forward their recommendation to the Board for approval.
Executive Compensation Policies and Programs
In establishing compensation objectives for executive officers, the Compensation Committee seeks to accomplish the following goals:
· | incentivize executives to achieve important corporate and personal performance objectives and reward them when such objectives are met; |
· | recruit and subsequently retain highly qualified executive officers by offering overall compensation that is competitive with that offered for comparable positions at Peer Group companies; and |
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· | align the interests of executive officers with the long-term interests of Shareholders through participation in the Company’s stock-based compensation plans. |
Currently, the Company’s executive compensation package consists of the following principal components: base salary, annual incentive bonus, various health plan benefits, registered retirement savings plan (“RRSP”) matching for Canadian NEOs, and long-term incentives in the form of stock options and restricted share units.
The following table summarizes the different elements of the Company’s total compensation package.
COMPENSATION ELEMENT | OBJECTIVE | KEY FEATURE | ||
Base Salary | Provide a fixed level of cash compensation for performing day-to-day responsibilities. | Actual increases are based on individual performance. | ||
Annual Incentive Plan | Reward for short-term performance against corporate, and individual goals. | Actual payout depends on performance against corporate and individual goals. Minimum Company performance needs to be met before a payout occurs. | ||
Stock Options | Align management interests with those of Shareholders, encourage retention and reward long-term Company performance. | Stock option grants generally vest over 2 years and have a 5-year life. | ||
Restricted Share Units (“RSUs”) | Align management interests with those of Shareholders, encourage retention and reward long-term Company performance. | RSU grants generally vest over a period of 2 years. | ||
Retirement Plans: RRSP (Canadian employees) | Provide retirement savings. | RRSP – Company matches 100% of the employee’s contribution up to 5% of base salary. | ||
Health Plan Benefits | Provide security to employees and their dependents pertaining to health and welfare risks. | Coverage includes medical and dental benefits, short- and long-term disability insurance, life insurance and employee assistance plan. |
Annual Compensation Decision-Making Process
Each year, the executive team establishes goals and initiatives for the upcoming year that include key priorities. The CEO presents these goals and initiatives to the Board for approval. Similarly, the CEO and the Chair of the Compensation Committee work together to establish goals for the CEO for the upcoming fiscal year and the CEO follows a process similar to the other NEOs.
Performance relative to these goals is reviewed at year-end and performance ratings are determined for the Company by the Board, for the CEO by the Compensation Committee and for each of the other NEOs by the CEO. These performance ratings are used in making decisions and calculations related to base salary increases, annual incentive payouts and stock-based grants.
The Board can exercise discretion in determining the appropriate performance rating for the Company and executive officers based on their evaluation of performance against goals set at the beginning of the year.
The Compensation Committee makes a recommendation to the Board regarding the CEO’s base salary, annual incentive payout and stock-based grant. The Compensation Committee also reviews the performance and compensation recommendations for the NEOs by the CEO and makes the final determination regarding the same. In 2016, the Compensation Committee reviewed the performance of both the CEO and CFO given the small size of the executive team and made a recommendation to the Board.
Base salary increases are effective January 1st of each year and annual incentive payments are usually paid out shortly after each performance cycle. The Company’s performance cycle is aligned with its fiscal year end. Due to market conditions there were no base salary increases for the NEOS for fiscal year 2017.
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Consideration of Previous Advisory Vote on Executive Compensation
The Company conducted an advisory vote on executive compensation, commonly referred to as a “Say on Pay” proposal in 2016. The Shareholders voted in favour of a non-binding resolution approving the compensation of the Company’s Named Executive Officers. The Compensation Committee took this vote result into account when reviewing compensation for our executive officers. The Shareholders voted for the non-binding Shareholder vote on compensation of the Company’s NEOs to occur every three years.In accordance with Section 951 of the Dodd-Frank Wall Street Reform and Consumer Protection Act and Section 14A of the Exchange Act and the vote by Shareholders as to frequency in 2016, the Company will conduct its next advisory vote on executive compensation in 2019.
Risk Assessment of Compensation Policies and Practices
Annually, the Compensation Committee conducts a risk assessment of the Company’s compensation policies and practices as they apply to all employees, including all executive officers. The design features and performance metrics of the Company’s cash and stock-based incentive programs along with the approval mechanisms associated with each were evaluated to determine whether any of these policies and practices would create risks that are reasonably likely to have a material adverse effect on the Company.
As part of the review, the following characteristics of the Company’s compensation policies and practices were noted as being characteristics that the Company believes reduce the likelihood of risk-taking by the Company’s employees, including the Company’s officers and non-officers:
· | The Company’s compensation mix is balanced among fixed components such as salary and benefits, annual incentive payments and long-term incentives, including RSUs and Options. |
· | The Compensation Committee, under its charter, has the authority to retain any advisor it deems necessary to fulfill its obligations and has engaged the Compensation Consultant. The Compensation Consultant assists the Compensation Committee in reviewing executive compensation and provides advice to the Committee on an as needed basis. |
· | The annual incentive program for the executive management team, which includes each of the NEOs, is approved by the Board. Individual payouts are based on a combination of financial metrics as well as qualitative and discretionary factors. |
· | Stock-based awards are all recommended by the Compensation Committee and approved by the Board. |
· | The Board approves the compensation for the President and CEO based upon a recommendation by the Compensation Committee comprised of all independent directors. |
· | A “Say on Pay” proposal is put before the Shareholders every three years. |
· | The nature of the business in which the Company operates requires some level of risk taking to achieve reserves and development of mining operations in the best interest of all stakeholders. Consequently, the executive compensation policies and practices have been designed to encourage actions and behaviours directed towards increasing long term value while modifying and limiting incentives that promote excessive risk taking. |
Based on this assessment, it was concluded that the Company’s compensation policies and practices do not create risks that are reasonably likely to have a material adverse effect on the Company.
NEOs and directors are not permitted to purchase financial instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the NEO or director.
Peer Group
The Company retains the Compensation Consultant to assist the Compensation Committee in determining compensation levels for each of the three main components for the Company’s directors and NEOs. The Compensation Consultant’s work encompasses a review of the Company’s executive compensation philosophies against a comparable peer group of mining companies using the publicly available filings of peer companies.
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A compensation comparator group of mining companies has been developed using the following ideal criteria:
· | exploration/development phase; |
· | market cap between C$50-250 million; |
· | focus on copper and precious metals; |
· | projects focused in North America (or low risk jurisdictions); |
· | common shares listed on US and/or Canadian stock exchange; and |
· | stand-alone company with a full-time executive team. |
The Company considers the above selection criteria to be relevant because the criteria reflect the types of companies and the market in which the Company primarily competes for talent.
Based upon considerations of company size, stage of development and operating jurisdictions, the following peer comparators were selected.
Almaden Minerals Ltd. | Midas Gold Corp. | |
Alexco Resource Corp. | Nevada Copper Corp. | |
AuRico Metals Inc. | NGEx Resources Ltd. | |
Copper Fox Metals Inc. | Noront Resources Ltd. | |
Entrée Gold Inc. | Polymet Mining Corp. | |
Exeter Resource Corp. | Sabina Gold and Silver Corp. | |
International Tower Hill Mines Ltd. | Victoria Gold Corp. |
(collectively, the “Peer Group”)
Compensation Elements
After compiling information based on salaries, bonuses and other types of cash and equity based compensation programs obtained from the public disclosure records of the Peer Group, the Compensation Consultant reported its findings to the Compensation Committee. The Compensation Consultant made recommendations to the Compensation Committee regarding compensation targets for directors and NEOs.
Base Salary
Salaries for executive officers are determined by evaluating the responsibilities inherent in the position held and the individual’s experience and past performance, as well as by reference to the competitive marketplace for management talent at other Peer Group companies. The Compensation Committee refers to market information publicly available and information provided by the Compensation Consultant.
The Compensation Consultant matched the executive officers to those individuals performing similar functions at the Peer Group companies. Each of the CEO’s and CFO’s base salary is in the top quartile of the peer group. The Company targets base salaries above the median to assist in attracting and retaining the key people that the Company needs to be successful.
Individual performance is evaluated based on goals and initiatives set at the beginning of the year. The CEO determines a salary increase budget for each year based on market data from consulting companies and considering the Company’s financial resources. Using this budget and taking into account individual performance and the individual’s position in his or her salary band, the CEO may recommend an increase for one or all NEOs. The Compensation Committee makes a recommendation for the CEO’s base salary increase, also taking into account the budget set and the CEO’s individual performance.
As a result of the compensation review conducted in 2016, the Compensation Committee has recommended leaving the current salary of the NEOs unchanged for 2017.
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Base Salary for 2017
Consistent with prior years, management and the Compensation Committee agreed to no base salary increases for2017. The CEO and CFO’s base salaries have remained constant since 2012.
Name | Title | 2016 Base Salary | 2015 Base Salary | % Change | ||||||
Rick Van Nieuwenhuyse | President & CEO | C$400,000 | C$400,000 | 0 | % | |||||
Elaine Sanders | VP & CFO | C$299,600 | C$299,600 | 0 | % |
Annual Incentive Plan
At the end of each fiscal year, the Compensation Committee reviews actual performance against the objectives set by the Company and the NEOs for such fiscal year. The assessment of whether the Company’s objectives for the year have been met includes, but is not limited to, considering the quality and measured progress of the Company’s exploration projects, raising of capital, strategic opportunities, corporate alliances and similar achievements.
A minimum corporate performance needs to be met prior to any payout.
Annual Incentive Payout for 2016
As in the prior year, no cash bonuses were paid out to the NEOs. The Compensation Committee considered corporate performance and the contributions of each NEO and determined a one-time RSU grant would be awarded for the successful completion of the 2016 corporate goals. The CEO was awarded 200,000 RSUs vesting over two years and the CFO was awarded 100,000 RSUs vesting over two years.
The following table outlines the results of the annual incentive calculation for 2016.
name | 2016 Annual Incentive payout ($) | 2016Corporate Rating | ||||
Rick Van Nieuwenhuyse | C$126,000(1) | 100 | % | |||
Elaine Sanders | C$63,000(2) | 100 | % |
(1) | 2016 Annual Incentive Payout was issued in the form of 200,000 RSUs on December 15, 2016. Amounts in respect of RSUs are based on the fair value of the grants as at the grant date. |
(2) | 2016 Annual Incentive Payout was issued in the form of 100,000 RSUs on December 15, 2016. Amounts in respect of RSUs are based on the fair value of the grants as at the grant date. |
Stock-Based Incentive Plans
Stock-based grants are generally awarded to executive officers at the commencement of their employment and periodically thereafter. For annual grants, stock options and/or RSUs are granted based on a review of prior year grants and peer group grants. The purpose of granting stock options and/or RSUs is to assist the Company in compensating, attracting, retaining and motivating directors, officers, employees and consultants of the Company and to closely align the personal interests of such persons to that of the Shareholders. These equity vehicles were chosen because the Company believes that these vehicles best incentivize the team to focus their efforts on increasing shareholder value.
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Stock-Based Grants in 2016
The Compensation Committee approved an annual grant of a total of 600,000 stock options exercisable at a price of C$0.70 and 300,000 RSUs on December 15, 2016 for compensation earned in 2016 to Mr. Van Nieuwenhuyse, and Ms. Sanders which vest over two years, 1/3 on the grant date, 1/3 on the first anniversary of the grant, and 1/3 on the second anniversary of the grant. The annual grants of stock options and RSUs to the NEOs in 2016 represents approximately 0.9% of the total Common Shares issued and outstanding.
The following table outlines details of the 2016 annual stock option grant.
Name | Stock OptionGrant #/Value | RSUGrant #/Value | ||
Rick Van Nieuwenhuyse | 400,000/$86,750 | 200,000/C$126,000 | ||
Elaine Sanders | 200,000/ $43,375 | 100,000/C$63,000 |
Retirement Plans
The purpose of the Company’s retirement plans is to assist eligible employees with accumulating capital toward their retirement. The Company has an RRSP plan for Canadian employees whereby employees are able to contribute up to 5% of their base salary and receive a 100% Company match up to the annual RRSP contribution limit as established by the Government of Canada.
Benefits
The Company’s benefit programs provide employees with health and wellness benefits. The programs consist of health and dental benefits, life insurance, disability insurance, accidental death and dismemberment insurance, and an employee assistance plan.
The Compensation Committee is a standing committee of the Board and is appointed by and reports to the Board, with a mandate to assist the Board in fulfilling its oversight responsibilities related to:
· | ensuring that the Company has in place programs to attract and develop management of the highest caliber and a process to provide for the orderly succession of senior executives including the annual receipt of the CEO’s current recommendation; |
· | developing and maintaining a position description for the CEO and assessing the performance of the CEO against the CEO’s position description, goals and objectives; |
· | reviewing and recommending for approval by the Board, the annual salary, bonus and other benefits, direct and indirect, including corporate goals and objectives, of the CEO; |
· | reviewing and recommending to the Board the frequency with which the Company will conduct a shareholder advisory vote on executive compensation and to review the results of any votes on executive compensation and consider recommendations and changes to the Company’s compensation policies; |
· | making recommendations to the Board on compensation policies and guidelines for the Company and overseeing the implementation and administration of compensation policies and programs concerning executive compensation, contracts, stock plans or other incentive plans and proposed personnel changes involving officers reporting to the CEO; |
· | approving compensation, incentive plans and equity-based plans for all other key employees; and |
· | reviewing the adequacy and form of the compensation of directors. |
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The Compensation Committee may delegate its authority and duties to subcommittees or individual members of the Compensation Committee as it considers appropriate.
The Terms of Reference of the Compensation Committee are available atwww.trilogymetals.com. More information regarding the responsibilities and operations of the Compensation Committee and the process by which compensation is determined is discussed elsewhere in this “Report on Executive Compensation” and below under the heading “Directors’ Compensation”.
For the year ended November 30, 2016, the Compensation Committee consisted of three independent directors: Mr. Giardini, Mr. Hayden, and Ms. Stairs. Mr. Giardini is the Chair of the Compensation Committee. All members of the Compensation Committee are non-executive directors of the Company and satisfy the applicable independence standards of the NYSE-MKT. The Compensation Committee met three times in the year ended November 30, 2016.
Tony Giardini, CPA, CA and CPA (Illinois), is the Chief Financial Officer at Kinross Gold Corporation and was formerly the Chief Financial Officer at Ivanhoe Mines Ltd. (“Ivanhoe”). In his role at Ivanhoe, Mr. Giardini also worked with a compensation consultant to assist with director and executive compensation reviews. Additionally, Mr. Giardini has previously chaired the Compensation Committee for other public companies including NOVAGOLD.
Compensation Committee’s Relationship with its Independent Compensation Consultant
The Compensation Committee has engaged the Compensation Consultant, Roger Gurr & Associates, to provide specific support to the Compensation Committee in determining compensation for the Company’s officers and directors, including during the most recently completed fiscal year. Such analysis and advice from the Compensation Consultant includes, but is not limited to, executive compensation policy (for example, the choice of companies to include in the Peer Group and compensation philosophy), total compensation benchmarking for the NEOs, and incentive plan design. In addition, this support in the past has consisted of (i) the provision of general market observations throughout the year with respect to market trends and issues; (ii) the provision of benchmark market data; and (iii) attendance at a Compensation Committee meeting to review market trends and issues and market analysis findings. In 2016, the Compensation Consultant completed a review of the Company’s peer group, gathering of market information, commentary on market conditions and executive compensation analysis. Decisions made by the Compensation Committee, however, are the responsibility of the Compensation Committee and may reflect factors and considerations other than the information and recommendations provided by the Compensation Consultant. In addition to this mandate, the Compensation Consultant provides general employee compensation consulting services to the Company, however these services are limited in size and scope and are significantly lesser value than those provided related to executive and director compensation.
The Compensation Committee Chair pre-approves the Statement of Work provided by the Compensation Consultant prior to the start of the annual executive and Director Compensation Reviews or any other project that needs to be completed. The Statement of Work confirms the work that the Compensation Consultant is asked to complete and their fees. The Compensation Committee has assessed the independence of the Compensation Consultant pursuant to SEC rules and concluded that the Compensation Consultant’s work for the Compensation Committee does not raise any conflict of interest.
The fees paid to the Compensation Consultant for the services provided during the fiscal year 2016 were C$27,600.
The Company has entered into employment agreements with each of the NEOs to address many issues important in the employer-employee relationship including:
· | term of employment; |
· | amount of compensation and benefits such as vacation or health plan; |
· | the duties, tasks and responsibilities expected of the employee; |
· | termination provisions including in the event of a change of control; |
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· | confidentiality of information to prevent employees from disclosing to others any confidential information after employment ends; |
· | non-solicitation restrictions to prevent the employee from attempting to solicit other employees; and |
· | any other issues specific to the employment situation. |
Rick Van Nieuwenhuyse
Mr. Van Nieuwenhuyse was employed by the Company as President and Chief Executive Officer effective January 9, 2012. For the fiscal year ended November 30, 2016, Mr. Van Nieuwenhuyse was entitled to an annual salary of C$400,000.
Pursuant to the terms of his employment contract, Mr. Van Nieuwenhuyse receives an annual base salary of C$400,000, which is reviewed annually by the Compensation Committee in consultation with Mr. Van Nieuwenhuyse and may be adjusted for the next year based on his performance and the performance of the Company, provided, however, that in no event shall the salary be less than the salary payable in the previous fiscal year. Pursuant to his employment contract, the grant of any annual incentive payments would be at the sole discretion of the Company’s Board.
Mr. Van Nieuwenhuyse also received a monthly car allowance in the amount of C$1,248 and a monthly amount of C$317 in lieu of a life insurance policy.
Elaine Sanders
Pursuant to an employment contract with the Company effective November 13, 2012, Ms. Sanders is employed by the Company as Vice President and Chief Financial Officer. For the fiscal year ended November 30, 2016, Ms. Sanders was entitled to an annual salary of C$299,600.
Termination of Employment or Change of Control
The following termination clauses are in effect under all of the NEOs employment contracts.
In the event of a change of control of the Company, the Company shall continue to employ the NEOs and the NEOs shall continue to serve the Company in the same capacity and each shall have the same authority, responsibilities and status that each had immediately prior to the change of control, subject to the Company’s right to terminate the NEOs’ employment upon payment of severance.
Notwithstanding the foregoing, if within the 12 month period immediately following a change in control, an NEO advises the Company in writing within 90 days of the date the NEO becomes aware of certain changes to the terms of employment after a change of control (and the Company has not cured the condition within 30 days from receipt of such notice), the NEO’s employment with the Company will be deemed to be terminated. Deemed termination upon a change of control has occurred if (i) there is a material change (other than a promotion) in the NEO’s position, duties, responsibilities, title or office in effect immediately prior to any change of control; (ii) a material reduction in the NEO’s base salary in effect immediately prior to any change of control; or (iii) any material breach by the Company of any material provision of the employment agreement.
If an NEO’s employment with the Company is deemed to be terminated, the Company is required to pay such NEO (i) a lump sum payment equal to the NEO’s annual base salary plus such NEO’s annual incentive target for the fiscal year pursuant to the Company’s annual incentive program, multiplied by two, if such termination occurs prior to the first anniversary of the NEO’s employment agreement; or (ii) a lump sum payment equal to the NEO’s annual base salary at the time of termination plus such NEO’s annual incentive earned in the previous fiscal year pursuant to the Company’s annual incentive program, multiplied by two, if such termination occurs following the first anniversary of the NEO’s employment agreement (the “Severance Payment”).
A change of control means any of the following:
· | at least 50% in fair market value of all the assets of the Company are sold; |
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· | a direct or indirect acquisition by a person or group of persons of the voting shares of the Company constitutes 40% or more of the outstanding voting shares of the Company; |
· | a majority of the then-incumbent Board of Directors’ nominees for election to the Board of the Company are not elected at any annual or special meeting of the Shareholders; or |
· | the Company is merged, consolidated or reorganized into or with another entity and as a result of such business combination, more than 40% of the voting shares of such body immediately after such transaction are beneficially held in aggregate by a person or corporate body that beneficially held less than 40% of the voting shares of the Company immediately prior to such transaction. |
If the employment contract is terminated by the NEO upon a material breach by the Company, or terminated by the Company for reasons other than just cause, death, or extended inability to perform the NEO’s duties under the employment agreement, the Company is obliged to pay to such NEO the Severance Payment. An estimate of Severance Payment for each of the NEOs based on current salary and prior year’s earned annual incentive are C$1,052,000 for Rick Van Nieuwenhuyse and C$725,200 for Elaine Sanders.
The Company is also required to maintain group insurance benefits for Mr. Van Nieuwenhuyse and Ms. Sanders for a period of 12 months after termination in the circumstances described above or pay to the executive an amount equal to the present value of the Company’s cost of providing such benefits.
If the employment agreement is terminated as a result of the NEO’s permanent or extended inability to perform the NEO’s duties under the employment agreement, the Company is obligated to pay an amount equal to all accrued and unpaid salary as of the date of termination and a lump sum payment equal to the NEO’s annual salary at the time of termination.
Other than as set out above, there are no other termination clauses or change of control benefits in the employment agreements, or any other contract, agreement, plan or arrangement entered into with the NEO.
The contracts of each of the NEOs continue indefinitely, unless and until terminated in accordance with the terms of their employment agreements.
The summary compensation table below sets out NEO compensation information including annual salary, incentive bonuses and all other compensation earned during the fiscal year ended November 30, 2016. Amounts have been converted to US dollars using the average exchange rate during the fiscal year ended November 30, 2016 of CAD$1.00 = $0.754 US dollars.
Named Executive Officer Principal Position | Year | Salary $ | Bonus $ | Stock $ | Non-Equity Incentive Plan Compensation $ | Nonqualified Deferred Compensation Earnings $ | All Other Compensation $ | Total $ | ||||||||||||||||||||||||
Rick Van | 2016 | 301,516 | 94,978 | (5) | 177,573 | - | - | 23,720 | 597,787 | |||||||||||||||||||||||
Nieuwenhuyse, | 2015 | 318,000 | 139,920 | 219,845 | - | - | 24,842 | 702,607 | ||||||||||||||||||||||||
President and Executive Officer(2) | 2014 | 364,520 | - | 176,415 | - | - | 28,476 | 569,411 | ||||||||||||||||||||||||
Elaine Sanders, Vice | 2016 | 225,835 | 47,489 | (6) | 88,786 | - | - | 9,562 | 371,672 | |||||||||||||||||||||||
President and Chief | 2015 | 238,182 | 69,960 | 71,145 | - | - | 9,910 | 389,197 | ||||||||||||||||||||||||
Financial Officer(3) | 2014 | 273,025 | - | 88,208 | - | - | 11,059 | 372,292 |
(1) | Amounts in respect of stock awards are based on the fair value of the grants as at the grant date. Option-based awards are valued using the Black-Scholes valuation model. Stock awards granted during the year ended November 30, 2016 include vested and unvested amounts. |
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(2) | Vested during the year ended November 30, 2016 for Mr. Van Nieuwenhuyse: $nil of option-based awards and $42,328 of stock-based awards. Other compensation for Mr. Van Nieuwenhuyse includes $9,562 of matching contributions to Mr. Van Nieuwenhuyse’s registered retirement savings plan and $14,158 of other allowances including car allowance and amounts in lieu for life insurance premiums. |
(3) | Vested during the year ended November 30, 2016 for Ms. Sanders: $nil of option-based awards and $21,164 of stock-based awards. Other compensation for Ms. Sanders includes $9,562 of matching contributions to Ms. Sanders’s registered retirement savings plan. |
(4) | To calculate stock awards, the dollar value to be delivered to each NEO is calculated based the performance of the individual and Company. The Black-Scholes option valuation model is used because it provides a fair value widely accepted by the business community and is regarded as one of the best ways of determining fair prices of options. The fair value based on the Company’s historical stock prices to determine the stock’s volatility, the expected life of the option which is based on the average length of time similar option grants in the past have remained outstanding prior to exercise and the vesting period of the grant. |
(5) | 2016 Annual Incentive Payout was issued in the form of 200,000 RSUs on December 15, 2016. Amounts in respect of RSUs are based on the fair value of the grants as at the grant date. |
(6) | 2016 Annual Incentive Payout was issued in the form of 100,000 RSUs on December 15, 2016. Amounts in respect of RSUs are based on the fair value of the grants as at the grant date. |
2016 Grants of Plan-Based Awards
No stock option awards were re-priced during 2016. The number of stock options outstanding includes vested and unvested awards.
The following table provides information related to grants of plan-based awards to our NEOs in respect of the 2016 fiscal year.
Estimated Future Payouts Under Non-Equity Incentive Plan Awards | Estimated Future Payouts Under Equity Incentive Plan Awards | All Other Stock Awards: Number of Shares of Stock or | All Other Option Awards: Number of Securities Underlying | Exercise or Base Price of Option | Grant Date Fair Value of Stock and | |||||||||||||||||||||||||||||||||||||
Name | Grant Date | Threshold $ | Target $ | Maximum $ | Threshold # | Target # | Maximum # | Units # | Options # | Awards C$/Sh | Option Awards $ | |||||||||||||||||||||||||||||||
Rick Van | 12/23/2015 | - | - | - | - | - | - | - | 400,000 | 0.44 | 50,349 | |||||||||||||||||||||||||||||||
Nieuwenhuyse | 12/23/2015 | - | - | - | - | - | - | 400,000 | - | - | 127,036 | |||||||||||||||||||||||||||||||
Elaine Sanders | 12/23/2015 | - | - | - | - | - | - | - | 200,000 | 0.44 | 25,174 | |||||||||||||||||||||||||||||||
12/23/2015 | - | - | - | - | - | - | 200,000 | - | - | 63,518 |
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Outstanding Equity Awards at 2016 Fiscal Year-End
The following table provides information related to the outstanding stock option awards and stock awards held by each of our NEOs at November 30, 2016.
Option Awards | Stock Awards | |||||||||||||||||||||||||||||||||||||
Name | Grant Date | Number of Exercisable(1) | Number of Unexercisable(1) | Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options # | Option Exercise Price C$ | Option Expiration Date | Number of Shares or Units of Stock That Have Not Vested(1) # | Market Value of Shares or Units of Stock That Have Not Vested # | Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested # | Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested $ | ||||||||||||||||||||||||||||
(a) | (b) | (c) | (d) | (e) | (f) | (g) | (h) | (i) | (j) | |||||||||||||||||||||||||||||
Rick Van | 12/23/2015 | - | - | - | - | - | 266,667 | 149,333 | - | - | ||||||||||||||||||||||||||||
Nieuwenhuyse | 12/23/2015 | 133,333 | 266,667 | - | 0.44 | 12/22/2020 | - | - | - | - | ||||||||||||||||||||||||||||
11/06/2015 | 625,000 | 312,500 | - | 0.50 | 11/05/2020 | - | - | - | - | |||||||||||||||||||||||||||||
12/05/2014 | 266,666 | 133,334 | - | 0.62 | 12/04/2019 | - | - | - | - | |||||||||||||||||||||||||||||
09/09/2014 | 400,000 | - | 1.22 | 09/08/2019 | - | - | - | - | ||||||||||||||||||||||||||||||
Elaine Sanders | 12/23/2015 | - | - | - | - | - | 133,334 | 74,667 | - | - | ||||||||||||||||||||||||||||
12/23/2015 | 66,666 | 133,334 | - | 0.44 | 12/22/2020 | - | - | - | - | |||||||||||||||||||||||||||||
11/06/2015 | 133,333 | 66,667 | - | 0.50 | 11/05/2020 | - | - | - | - | |||||||||||||||||||||||||||||
12/05/2014 | 133,333 | 66,667 | - | 0.62 | 12/04/2019 | - | - | - | - | |||||||||||||||||||||||||||||
09/09/2014 | 200,000 | - | - | 1.22 | 09/08/2019 | - | - | - | - |
(1) | Stock options and RSUs granted vest one-third on the date of grant and one-third on each of the first and second anniversaries of the date of grant. |
2016 Option Exercises and Stock Vested
The following table provides information regarding stock that vested and stock options that were exercised by our NEOs during 2016. Option award value realized is calculated by subtracting the aggregate exercise price of the options exercised from the aggregate market value of the shares of common stock acquired on the date of exercise. Stock award value is calculated by multiplying the number of vested RSUs by the market value of the underlying shares on the vesting date.
Option Awards | Stock Awards | |||||||||||||||
Name | Number of Shares Acquired on Exercise # | Value Realized on Exercise $ | Number of Shares Acquired on Vesting # | Value Realized on Vesting $ | ||||||||||||
Rick Van Nieuwenhuyse | Nil | Nil | 133,333 | 58,667 | ||||||||||||
Elaine Sanders | Nil | Nil | 66,666 | 29,333 |
Nonqualified Deferred Compensation
The Company has no plans that provide for deferred compensation to its executive officers.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The Company has adopted an Equity Incentive Plan, a RSU Plan and a Deferred Share Unit Plan (“DSU Plan”). The intent of these equity plans are to allow the Company to provide a flexible mix of compensation components to attract, retain, and motivate the performance of the participants in alignment with the success of the Company and its Shareholders, to encourage share ownership by executives and directors, and to preserve cash where possible. The Company feels that Deferred Share Units (“DSUs”) align directors’ interests to Shareholders more effectively than other equity programs. These equity plans assist to further align the interests of executives and directors with the long term interests of Shareholders.
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Equity Compensation Plan Information as of November 30, 2016
Plan Category | Number of Securities to be Issued Upon Exercise of Outstanding Options, Warrants and Rights | Weighted-Average Exercise Price of Outstanding Options, Warrants and Rights | Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans Excluding Securities Reflected in Column (a) | |||||||||
(a) | (b) | (c) | ||||||||||
Equity compensation plans approved by security holders | 7,374,824 | 0.41 | 8,418,146 | |||||||||
NOVAGOLD Equity compensation plans approved by security holders(1) | 315,643 | 4.23 | nil | |||||||||
7,690,467 | 0.57 | 8,418,146 | ||||||||||
Equity compensation plans not approved by security holders | N/A | N/A | N/A | |||||||||
Total | 7,690,467 | 0.57 | 8,418,146 |
(1) Holders of NOVAGOLD equity compensation plans received one option or right to receive a share in Trilogy for every six options or rights held in NOVAGOLD upon the spin-out of Trilogy on April 30, 2012 by way of a Plan of Arrangement. The exercise price of the options in Trilogy was determined based on the relative fair values of Trilogy and NOVAGOLD based on the volume weighted-average trading prices on the Toronto Stock Exchange for the five trading days commencing on the sixth trading day following April 30, 2012. All other terms remained the same.
Equity Incentive Plan Information
The Company currently grants equity under the Equity Incentive Plan for the benefit of the officers, directors, employees and consultants of the Company or any subsidiary company. The purpose of the Equity Incentive Plan is to attract, retain and motivate eligible persons and to align the interests of such persons with those of the Company’s shareholders through the incentive inherent in share ownership and by providing them an opportunity to participate in the Company’s future performance through awards of options and bonus shares.
The Company believes the Equity Incentive Plan will increase the Company’s ability to attract skilled individuals by providing them with the opportunity, through the exercise of stock options and the issuance of bonus shares to benefit from the anticipated growth of the Company. The Board has the authority to determine the directors, officers, employees and consultants to whom options or bonus shares will be granted, the number of options or bonus shares to be granted to each person and the price at which Common Shares may be purchased, subject to the terms and conditions set forth in the Equity Incentive Plan.
The unallocated entitlements under the Equity Incentive Plan were approved by the Company’s Shareholders on May 20, 2015.
Eligible Participants
Under the Equity Incentive Plan, Awards may be granted to directors, officers, employees and consultants of the Company and its subsidiaries and affiliates.
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The total number of Common Shares reserved for issuance in connection with Awards granted or that may be granted under the Equity Incentive Plan is 10% of the total number of issued and outstanding Common Shares.
The maximum number of shares issuable to insiders pursuant to the Equity Incentive Plan, together with any shares issued pursuant to any other share compensation arrangement, at any time shall not exceed (i) 10% of the total number of outstanding shares on the date of grant; and (ii) 10% of the total number of outstanding Common Shares within any one-year period. No eligible person may be granted options under the Equity Incentive Plan for more than 15,000,000 Common Shares (subject to adjustment as provided for in the Equity Incentive Plan), in the aggregate in any calendar year.
Cashless Exercise
Under the terms of the Equity Incentive Plan, a “net exercise” feature allows for optionees to receive, at the discretion of the Board, the number of Common Shares having a value equal to the number of Common Shares issuable if such options were exercised multiplied by a quotient, the numerator of which is the result of the market price of one Common Share less the exercise price of one Common Share, and the denominator of which is the market price of one Common Share, without having to pay cash at the time of exercise
Administration
The Equity Incentive Plan is to be administered by the Compensation Committee appointed by the Board of Directors. Subject to the terms of the Equity Incentive Plan, the Compensation Committee may determine, among other things, the persons to whom Awards may be granted, the number of Awards to be granted to any person, the exercise price and the schedule and dates for vesting of Awards granted. The term of the Awards granted under the Equity Incentive Plan shall be determined by the Compensation Committee, however, in no event shall an option be exercisable during a period extending more than ten years after the date of grant. In the circumstance where the end of the term falls within, or within ten business days after the end of, a “black out” or similar period imposed under any insider trading policy or similar policy of the Company, the end of the term shall be the tenth business day after the earlier of the end of such black out period or the original expiry date. In no event shall the exercise price of an Award be less than the greater of: (i) the market price, which means the volume weighted average price of the Common Shares on the TSX for the five trading days prior to the date of grant of the option; and (ii) the fair market value, which means the closing price of the Common Shares on the TSX on the last trading day prior to the date of grant of the option.
Share Bonus Plan
Pursuant to the share bonus plan (the “Share Bonus Plan”), the terms of which are included as part of the Equity Incentive Plan, the Board, on the recommendation of the Compensation Committee, shall have the right, subject to the limitations set forth in the Equity Incentive Plan, to issue or reserve for issuance, for no cash consideration, to any eligible person, any number of Common Shares as a discretionary bonus of Common Shares subject to such provisos and restrictions as the Board may determine. The aggregate number of Common Shares that may be issued under the Share Bonus Plan is 1,000,000.
Change of Control
In the event of, among other things, a change of control affecting the Company, the Board of Directors of the Company will notify each awardee under the Equity Incentive Plan of the full particulars of the offer whereupon all Awards will become vested and may be exercised.
Cessation of Entitlement
If a Director, Officer, employee or consultant ceases to be so engaged by the Company for any reason, they will have the right to exercise any vested Award not exercised prior to such termination within the lesser of six months from the date of the termination or the expiry date of the Award, provided that the Committee retains the discretion to accelerate vesting; provided that if the termination is for just cause the right to exercise the vested Award shall terminate on the date of termination. All non-vested Awards shall terminate on the date of termination.
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Incentive Stock Options
An option granted to a U.S. participant shall specify whether such option is an incentive stock option or a nonqualified stock option. The number of shares available for granting incentive stock options under the Equity Incentive Plan shall not exceed 15,000,000.To the extent that the aggregate Fair Market Value of shares (determined as of the date of grant of the option) with respect to which Incentive Stock Options are exercisable for the first time by a U.S. participant during any calendar year exceeds US$100,000, or any limitation subsequently set forth in section 422(d) of the Code, such excess shall be considered a nonqualified stock option. An incentive stock option will terminate no later than ten years after the date of grant; provided, however, that in the case of a U. S participant who, at the time of grant, is a 10% shareholder, such incentive stock options will terminate no later than five years after the date of grant.
Amendment
The Board may, from time to time, subject to applicable law and the rules of the TSX, but without shareholder approval, suspend, terminate, or amend the Equity Incentive Plan or any option granted thereunder for the purposes of (i) making minor or technical modifications, (ii) to correct any ambiguity, defective provisions, error or omission in the provisions of the Equity Incentive Plan,(iii) to change any vesting provisions of the options, (iv) to change the termination provisions of the options provided it does not entail an extension beyond the original expiry date of the options, (v) toadd or change provisions relating to any form of financial assistance provided that would facilitate the purchase of options, (vi) to add a cashless exercise feature providing for the payment in cash or securities upon the exercise of options, (vii) subject to the restrictions below, to extend the term or reduce the exercise price of any option previously granted in accordance with Equity Incentive Plan terms, or (viii) to reduce the allocation of shares to the Share Bonus Plan issuable under the Equity Incentive Plan or; and the Board, absent prior approval of the Shareholders of Trilogy and the TSX or any regulatory body having authority over the Company, will not be entitled to: (i) increase the maximum number of Common Shares issuable by the Company pursuant to the Equity Incentive Plan; (ii) amend an option grant for an option held by an insider to effectively reduce the exercise price or extend the expiry date of such options; (iii) permit options granted under the Equity Incentive Plan to be transferable or assignable other than for normal estate settlement purposes; (iv) to reduce the allocation of Common Shares to the Share Bonus Plan; or (v) make any change to the amendment provisions of the Equity Incentive Plan.
Transferability
Awards under the Equity Incentive Plan are not transferable or assignable by the participant, otherwise then by will or operation of law.
The unallocated entitlements under the RSU Plan were approved by the Company’s Shareholders on May 18, 2016.
Eligible Participants
The RSU Plan is administered by the Compensation Committee of the Board. Employees, directors and eligible consultants of the Company and its designated subsidiaries are eligible to participate in the RSU Plan. In accordance with the terms of the RSU Plan, the Company, under the authority of the Board of Directors through the Committee, will approve those employees, directors and eligible consultants who are entitled to receive RSUs and the number of RSUs to be awarded to each participant. RSUs awarded to participants are credited to them by means of an entry in a notional account in their favour on the books of the Company. Each RSU awarded conditionally entitles the participant to receive one Common Share (or the cash equivalent) upon attainment of the RSU vesting criteria.
Vesting
The vesting of RSUs is conditional upon the expiry of a time-based vesting period. The duration of the vesting period and other vesting terms applicable to the grant of the RSUs shall be determined at the time of the grant by the Compensation Committee.
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Once the RSUs vest, the participant is entitled to receive the equivalent number of underlying Common Shares or cash equal to the Market Value of the equivalent number of Common Shares. The vested RSUs may be settled through the issuance of Common Shares from treasury, by the delivery of Common Shares purchased in the open market, in cash or in any combination of the foregoing (at the discretion of the Company). If settled in cash, the amount shall be equal to the number of Common Shares in respect of which the participant is entitled multiplied by the Market Value of a Common Share on the payout date. Market Value per share is defined in the RSU Plan and means, as at any date (if the Common Shares are listed and posted for trading on the TSX), the arithmetic average of the closing price of the Common Shares traded on the TSX for the five (5) trading days on which a board lot was traded immediately preceding such date. The RSUs may be settled on the payout date, which shall be the third anniversary of the date of the grant or such other date as the Compensation Committee may determine at the time of the grant, which in any event shall be no later than the expiry date for such RSUs. The expiry date of RSUs will be determined by the Committee at the time of grant. However, the maximum term for all RSUs is two years after the participant ceases to be an employee or eligible consultant of the Company. All unvested or expired RSUs are available for future grants.
Maximum Number of Common Shares Issued
RSUs may be granted in accordance with the RSU Plan provided the aggregate number of RSUs outstanding pursuant to the RSU Plan from time to time shall not exceed 3% of the number of issued and outstanding Common Shares from time to time.
The RSU Plan provides that the maximum number of Common Shares issuable to insiders (as that term is defined by the TSX) pursuant to the RSU Plan, together with any Common Shares issuable pursuant to any other security-based compensation arrangement of the Company, will not exceed 10% of the total number of outstanding Common Shares. In addition, the maximum number of Common Shares issued to insiders under the RSU Plan, together with any Common Shares issued to insiders pursuant to any other security-based compensation arrangement of the Company within any one year period, will not exceed 10% of the total number of outstanding Common Shares.
Cessation of Entitlement
Unless otherwise determined by the Company in accordance with the RSU Plan, RSUs which have not vested on a participant’s termination date shall terminate and be forfeited. If a participant who is an employee ceases to be an employee as a result of termination of employment without cause, in such case, at the Company’s discretion (unless otherwise provided in the applicable Grant Agreement), all or a portion of such participant’s RSUs may be permitted to continue to vest, in accordance with their terms, during any statutory or common law severance period or any period of reasonable notice required by law or as otherwise may be determined by the Company in its sole discretion. All forfeited RSUs are available for future grants.
Transferability
RSUs are not assignable or transferable other than by operation of law, except, if and on such terms as the Company may permit, to a spouse or minor children or grandchildren or a personal holding company or family trust controlled by a participant, the sole shareholders or beneficiaries of which, as the case may be, are any combination of the participant, the participant’s spouse, minor children or minor grandchildren, and after the participant’s lifetime shall enure to the benefit of and be binding upon the participant’s designated beneficiary, on such terms and conditions as are appropriate for such transfers to be included in the class of transferees who may rely on a Form S-8 registration statement under the U.S. Securities Act of 1933, as amended, to sell Common Shares received pursuant to the RSU.
Amendments to the RSU Plan
The Board may, at any time and from time to time, without shareholder approval, amend the RSU Plan or any provisions thereof in such manner as the Board, in its sole discretion, determines appropriate including, without limitation for the purposes of making formal minor or technical modifications to any of the provisions of the RSU Plan, to correct any ambiguity, defective provision, error or omission in the provisions of the RSU Plan, to change the vesting provisions of RSUs, to change the termination provisions of RSUs or the RSU Plan that does not entail an extension beyond the original expiry date of the RSU, to preserve the intended tax treatment of the benefits provided by the RSU Plan, as contemplated therein, or any amendments necessary or advisable because of any change in applicable laws; provided, however, that no such amendment of the RSU Plan may be made without the consent of each affected participant if such amendment would adversely affect the rights of such affected participant(s) under the RSU Plan, and shareholder approval shall be obtained in accordance with the requirements of the TSX for any amendment that results in (i) an increase in the maximum number of Common Shares issuable pursuant to the RSU Plan other than as already contemplated in the RSU Plan; (ii) an extension of the expiry date for RSUs granted to insiders under the RSU Plan; (iii) other types of compensation through Common Share issuance; (iv) expansion of the rights of a participant to assign RSUs beyond what is currently permitted in the RSU Plan; or (v) the addition of new categories of participants, other than as already contemplated in the RSU Plan.
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Summary of the Plan
The DSU Plan provides that non-executive directors may elect to receive up to 50% of their annual compensation amount (the “Annual Base Compensation”) in DSUs. A DSU is a unit credited to a Participant by way of a bookkeeping entry in the books of the Company, the value of which is equivalent to a Common Share. All DSUs paid with respect to Annual Base Compensation will be credited to the director by means of an entry in a notional account in their favour on the books of the Company (a “DSU Account”) when such Annual Base Compensation is payable. The director’s DSU Account will be credited with the number of DSUs determined by dividing the dollar amount of compensation payable in DSUs on the payment date by the Share Price of a Common Share at the time. Share Price is defined in the DSU Plan and means (if the Common Shares are listed and posted for trading on the TSX) the closing price of a Common Share on the TSX averaged over the five (5) consecutive trading days immediately preceding the date of grant or the redemption date, as the case may be.
Additionally, the Board may award such number of DSUs to a non-executive director as the Board deems advisable to provide the director with appropriate equity-based compensation for the services he or she renders to the Company. The Board shall determine the date on which such DSUs may be granted and the date as of which such DSUs shall be credited to the director’s DSU Account. The Company and a director who receives such an additional award of DSUs shall enter into a DSU award agreement to evidence the award and the terms applicable thereto.
Generally, a participant in the DSU Plan shall be entitled to redeem his or her DSUs during the period commencing on the business day immediately following the date upon which the non-executive director ceases to hold any position as a director of the Company and its subsidiaries and is no longer otherwise employed by the Company or its subsidiaries, including in the event of death of the participant (the “TerminationDate”) and ending on the 90th day following the Termination Date, provided, however that for U.S. Eligible Participants, redemption will be made upon such Participant’s “separation from service” as defined under Internal Revenue Code Section 409A. Redemptions under the DSU Plan may be in Common Shares issued from treasury, may be purchased by the Company on the open market for delivery to the director, may be settled in cash or any combination of the foregoing.
The unallocated entitlements under the DSU Plan were approved by the Company’s Shareholders on May 18, 2016.
Maximum Number of Common Shares Issued
DSUs may be granted in accordance with the DSU Plan, provided the aggregate number of DSUs outstanding pursuant to the DSU Plan from time to time does not exceed 2% of the issued and outstanding Common Shares from time to time.
The DSU Plan provides that the maximum number of Common Shares issuable to insiders (as that term is defined by the TSX) pursuant to the DSU Plan, together with any Common Shares issuable pursuant to any other security-based compensation arrangement of the Company, will not exceed 10% of the total number of outstanding Common Shares. In addition, the maximum number of Common Shares issued to insiders under the DSU Plan, together with any Common Shares issued to insiders pursuant to any other security-based compensation arrangement of the Company within any one year period, will not exceed 10% of the total number of outstanding Common Shares.
Transferability
No right to receive payment of deferred compensation or retirement awards shall be transferable or assignable by any participant under the DSU Plan except by will or laws of descent and distribution.
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Amendments to the DSU Plan
The Board may at any time, and from time to time, and without shareholder approval, amend any provision of the DSU Plan, subject to any regulatory or stock exchange requirement at the time of such amendment, including, without limitation for the purposes of making formal minor or technical modifications to any of the provisions of the DSU Plan including amendments of a “clerical” or “housekeeping” nature, to correct any ambiguity, defective provision, error or omission in the provisions of the DSU Plan, amendments to the termination provisions of the DSU Plan, amendments necessary or advisable because of any change in applicable laws, amendments to the transferability of DSUs, amendments relating to the administration of the DSU Plan, or any other amendment, fundamental or otherwise, not requiring shareholder approval under applicable laws; provided, however, that no such amendment of the DSU Plan may be made without the consent of each affected participant in the DSU Plan if such amendment would adversely affect the rights of such affected participant(s) under the DSU Plan, and shareholder approval shall be obtained in accordance with the requirements of the TSX for any amendment (i) to increase the maximum number of Common Shares which may be issued under the DSU Plan; (ii) to the amendment provisions of the DSU Plan; or (iii) to the definition of “Participant”.
The following table sets out information concerning the number and price of securities to be issued under the Equity Incentive, RSU and DSU Plans to employees and other service providers.
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Equity Incentive Plan | RSU Plan | DSU Plan | ||||||||||
As at November 30, 2016(most recently completed fiscal year) | ||||||||||||
Maximum number of Common Sharesreserved for issuance | 10,528,646 | 3,158,594 | 2,105,729 | |||||||||
Percent of Common Shares outstanding (approximate) | 10.0 | % | 3.0 | % | 2.0 | % | ||||||
Number of Common Sharesissuable upon exercise or vesting of option or right | 6,049,433 | 400,001 | 925,390 | |||||||||
Percent of Common Shares outstanding (approximate) | 5.75 | % | 0.38 | % | 0.88 | % | ||||||
Weighted average exercise price | $ | 0.50 | N/A | N/A | ||||||||
Number of Common Shares available for future issuance | 4,479,213 | 2,758,593 | 1,180,339 | |||||||||
Plan Features | ||||||||||||
Maximum number of Common Shares authorized for issuance to any one insider or such insider’s associate under all share compensation arrangements of the Company within a one-year period | 10% of the total Common Shares outstanding | |||||||||||
Maximum number of Common Shares reserved for issuance to any one person under all share compensation arrangements of the Company | 10% of the total Common Shares outstanding | |||||||||||
Maximum number of Common Shares authorized for issuance to insiders, at any time, under all share compensation arrangements of the Company | 10% of the total Common Shares outstanding | |||||||||||
As at March 20, 2017 | ||||||||||||
Maximum number of Common Sharesreserved for issuance | 10,552,789 | 3,165,836 | 2,110,557 | |||||||||
Percent of Common Shares outstanding (approximate) | 10.0 | % | 3.0 | % | 2.0 | % | ||||||
Number of Common Sharesissuable upon exercise or vesting of option or right | 7,465,000 | 600,002 | 997,631 | |||||||||
Percent of Common Shares outstanding (approximate) | 7.07 | % | 0.57 | % | 0.95 | % | ||||||
Weighted average exercise price | $ | 0.52 | N/A | N/A | ||||||||
Number of Common Shares remaining available for future issuances | 3,087,789 | 2,565,834 | 1,112,926 |
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During the year ended November 30, 2016, upon recommendation of the Compensation Committee, 600,000 stock options and 600,000 RSUs were granted to NEOs as consideration for their services to the Company as follows:
· | 200,000 stock options at an exercise price of C$0.44 exercisable for a period of five years and 200,000 RSUs were granted to Elaine Sanders subject to a vesting schedule whereby one-third vests on the grant date, one-third vests on the first-year anniversary of the grant date, and one-third vests on the second-year anniversary of the grant date. |
· | 400,000 stock options at an exercise price of C$0.44 exercisable for a period of five years and 400,000 RSUs were granted to Rick Van Nieuwenhuyse subject to a vesting schedule whereby one-third vests on the grant date, one-third vests on the first-year anniversary of the grant date, and one-third vests on the second-year anniversary of the grant date. |
In addition, 525,000 stock options at an exercise price of C$0.44 exercisable for a period of five years were granted to non-executive directors. These stock options were all fully vested on the grant date.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
AND RELATED SHAREHOLDER MATTERS
The following table sets forth certain information regarding the beneficial ownership or control and direction, direct or indirect, of our Common Shares as of March 20, 2017 by:
· | our NEOs; |
· | our directors and nominees; |
· | all of our executive officers and directors as a group; and |
· | each person who is known by us to beneficially own more than 5% of our issued and outstanding Common Shares. |
Unless otherwise indicated, the Shareholders listed possess sole voting and investment power with respect to the shares shown. Our directors and executive officers do not have different voting rights from other Shareholders.
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Name | Business Address | Amount and Nature of Beneficial Interest(1) | Percentage of Class(2) | |||||||
Rick Van Nieuwenhuyse | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 2,897,535 | (4) | 2.7 | % | |||||
Elaine Sanders | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 1,139,792 | (5) | 1.1 | % | |||||
Tony Giardini | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 577,266 | (6) | * | ||||||
William Hayden | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 325,000 | (7) | * | ||||||
Gregory Lang | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 597,664 | (8) | * | ||||||
Kalidas Madhavpeddi | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 595,327 | (9) | * | ||||||
Gerald McConnell | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 565,777 | (10) | * | ||||||
Janice Stairs | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 578,068 | (11) | * | ||||||
Diana Walters | Suite 1950, 777 Dunsmuir Street Vancouver, British Columbia Canada, V7Y 1K4 | 162,040 | (12) | * | ||||||
All directors and executive officers as a group | 7,438,470 | 7.0 | % | |||||||
Electrum Strategic Opportunities Fund (“Electrum”) | 700 Madison Avenue, 5th Floor, New York, NY, USA 10065 | 25,348,743 | (3) | 23.4 | % | |||||
Paulson & Co. Inc. | 1251 Avenue of the Americas, 50th Floor, New York, NY, USA 10020 | 14,364,048 | (13) | 13.3 | % | |||||
Baupost Group, L.L.C. | 10 St. James Ave, Suite 1700 Boston, MA, USA 02116 | 11,600,758 | (14) | 10.9 | % | |||||
Resource Capital Fund VI L.P. | 1400 Sixteenth Street, Suite 200 Denver, CO, USA 80202 | 10,353,300 | 9.8 | % | ||||||
Gold First Investments Ltd. | Unit 801-2-8F, 244-248 Des Voeux Road Central, Sheung Wan, Hong Kong | 5,568,000 | 5.3 | % |
(1) | Under applicable U.S. securities laws, a person is considered to be the beneficial owner of securities owned by him or her (or certain persons whose ownership is attributed to him or her) or securities that can be acquired by him or her within 60 days, including upon the exercise of options, warrants or convertible securities. |
(2) | Based on 105,527,893 Common Shares issued and outstanding as of March 20, 2017, plus any common shares deemed to be beneficially owned pursuant to options that are exercisable within 60 days from March 20, 2017. |
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(3) | Includes (i) 10,000 common shares held by Tigris Financial Group Ltd. (“Tigris”), (ii) 113,739 common shares held directly by Mr. Thomas Kaplan, (iii) 21,630,801 common shares held by Electrum Strategic Opportunities Fund L.P. (“ESOF”), (iv) 2,760,870 common shares issuable upon the exercise of warrants held by ESOF that are currently exercisable, (v) 833,333 common shares held by GRAT Holdings LLC (“GRAT Holdings”), and (vi) 2,760,870 currently exercisable warrants held directly by Electrum. Mr. Thomas Kaplan has sole voting and investment power with respect to the 10,000 common shares held by Tigris and the 113,739 common shares. GRAT Holdings has sole voting and investment power with respect to the 833,333 common shares it holds directly. Each of Mr. Thomas Kaplan, GRAT Holdings, ESOF, Electrum Global Holdings L.P. (“Global Holdings”), TEG Global GP Ltd (“TEG Global”), ESOF GP Ltd. (“ESOF GP”), Leopard Holdings LLC (“Leopard”) and The Electrum Group LLC (“TEG Services”) may be deemed to share the power to vote and dispose of the 21,630,801 common shares and 2,760,870 warrants held directly by ESOF and, accordingly, each may be deemed to beneficially own such shares. ESOF GP is the sole general partner of Electrum Strategic Opportunities Fund GP L.P., the sole general partner of ESOF. Global Holdings is the owner of all of the equity interests of ESOF GP. TEG Global is the sole general partner of, and TEG Services is the investment adviser to, Global Holdings. TEG Services possesses voting and investment discretion with respect to assets of Global Holdings, including indirect investment discretion with respect to the common shares held by ESOF. TEG Global is principally owned and controlled by Leopard, which is owned and controlled by GRAT Holdings. |
(4) | Includes 1,824,999 Common Shares underlying options exercisable within 60 days of March 20, 2017. |
(5) | Includes 733,332 Common Shares underlying options exercisable within 60 days of March 20, 2017. |
(6) | Includes 400,000 Common Shares underlying options exercisable within 60 days of March 20, 2017, and 169,218 DSUs as of March 20, 2017. |
(7) | Includes 250,000 Common Shares underlying options exercisable within 60 days of March 20, 2017, and 75,000 DSUs as of March 20, 2017. |
(8) | Includes 400,000 Common Shares underlying options exercisable within 60 days of March 20, 2017, and 163,768 DSUs as of March 20, 2017. |
(9) | Includes 416,666 Common Shares underlying options exercisable within 60 days of March 20, 2017, and 174,368 DSUs as of March 20, 2017. |
(10) | Includes 400,000 Common Shares underlying options exercisable within 60 days of March 20, 2017, and 160,168 DSUs as of March 20, 2017. |
(11) | Includes 400,000 Common Shares underlying options exercisable within 60 days of March 20, 2017, and 168,068 DSUs as of March 20, 2017. |
(12) | Includes 75,000 Common Shares underlying options exercisable within 60 days of March 20, 2017, and 87,040 DSUs as of March 20, 2017. |
(13) | Includes 11,603,178 common shares and 2,760,870 currently exercisable warrants held by Paulson & Co. Inc. |
(14) | Includes 10,600,758 common shares and 1,000,000 currently exercisable warrants held by The Baupost Group, L.L.C. |
* | Percentage of Common Shares beneficially owned or over which control or direction is exercised, directly or indirectly, is less than 1%. |
As of March 20, 2017, we had approximately 1,506 registered holders of Common Shares.
We have no knowledge of any other arrangements, including any pledge by any person of our securities, the operation of which may at a subsequent date result in a change of control of our Company.
Non-executive directors each are eligible to receive an annual retainer of $24,000 in cash of which each director can elect to receive 50% of their annual retainer in DSUs. The cash retainer is paid quarterly in arrears. In addition, the Chair of the Audit Committee receives $10,000 and the Chairs of the Compensation and Governance, Corporate Communications and EHST Committees of the Board each receive $5,000 annually and the Board Chair receives $16,000 annually, all paid on a quarterly basis. Non-executive directors receive a meeting fee of $1,000 in cash for each meeting attended. Each director is entitled to participate in any security-based compensation arrangement or other plan adopted by the Company from time to time with the approval of the Company’s Board. The directors are reimbursed for expenses incurred on the Company’s behalf. Executive officers who are also directors do not collect Board fees. Board members are eligible to participate in the Equity Incentive, RSU and DSU Plans. No additional fees are paid to directors. Director compensation is subject to review and possible change on an annual basis.
During fiscal 2016, non-executive directors were granted 525,000 stock options at an exercise price of C$0.44 exercisable for a period of five years. These stock options were all fully vested on the grant date.
The Compensation Committee periodically reviews the adequacy and form of the compensation of directors and ensures that the compensation realistically reflects the responsibilities and risks involved in being an effective director, and reports and makes recommendations to the Board accordingly. In 2016, the Compensation Consultant completed a review of the Company’s director compensation, gathering of market information, commentary on market conditions and director compensation analysis. Decisions made by the Compensation Committee, however, are the responsibility of the Compensation Committee and may reflect factors and considerations other than the information and recommendations provided by the Compensation Consultant. No changes were made to the director’s compensation program in 2016.
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The summary compensation table below sets out the compensation provided to the Company’s non-executive directors for the fiscal year ended November 30, 2016.
Name | Fees Earned or Paid in Cash $ | Stock Awards(1) $ | Option Awards $ | Non-Equity Incentive Plan | Nonqualified Deferred Compensation Earnings | All Other Compensation $ | Total $ | |||||||||||||||||||||
Tony Giardini | 30,000 | 12,000 | 9,475 | - | - | - | 51,476 | |||||||||||||||||||||
William Hayden | 35,000 | - | 9,475 | - | - | - | 44,476 | |||||||||||||||||||||
Gregory Lang | 31,000 | 12,000 | 9,475 | - | - | - | 52,476 | |||||||||||||||||||||
Igor Levental(2) | 13,896 | 8,366 | 9,475 | - | - | - | 31,738 | |||||||||||||||||||||
Kalidas Madhavpeddi | 35,000 | 12,000 | 9,475 | - | - | - | 56,476 | |||||||||||||||||||||
Gerald McConnell | 34,000 | 12,000 | 9,475 | - | - | - | 55,476 | |||||||||||||||||||||
Janice Stairs | 32,000 | 12,000 | 9,475 | - | - | - | 53,476 | |||||||||||||||||||||
Diana Walters(3) | 17,903 | 35,429 | - | - | - | - | 53,332 |
(1) | The 2016 DSU grants for directors are 100% vested on grant date, but payable on retirement. The value of the amounts in respect of stock-based awards is based upon the fair value at time of grant. |
(2) | Mr. Levental did not stand for re-election at the Annual General Meeting held on May 18, 2016. |
(3) | Ms. Walters was appointed to the board of directors on May 18, 2016. |
The DSU Plan has been established by the Company to promote the interests of the Company by attracting and retaining qualified persons to serve on the Board.
In an effort to preserve cash and to build share ownership, the Directors can elect to receive in DSUs 50% of their annual retainer by completing and delivering a written election to the Company on or before November 15th of the calendar year ending immediately before the calendar year with respect to which the election is made. Such election will be effective with respect to compensation payable for calendar quarters beginning during the calendar year following the date of such election. The majority of the directors elected to receive in DSUs 50% of their annual retainer.
Directors are not eligible to redeem the DSUs until they retire from the Company. This plan was approved by the Board on November 29, 2012 and the Company’s Shareholders on May 21, 2013.
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Outstanding Option-Based and Share-Based Awards
The following table sets out information concerning all option-based and share-based awards outstanding for each director (excluding NEOs) as of November 30, 2016 including awards granted before the most recently completed financial year.
Option-Based Awards | Share-Based Awards | |||||||||||||||||||||||||||
Name | Grant Date | Number of Securities Underlying Unexercised Options | Option Exercise Price C$ | Option Expiration Date | Value of Unexercised in-the-money Options(1) $ | Number of Shares or Units of Shares that have not Vested | Market or Payout Value of Shares or Units of Shares that have not Vested(2) $ | Market- related or Payout Value of Unearned Shares or Units that have not Vested(2) $ | ||||||||||||||||||||
12/23/2015 | 75,000 | 0.44 | 12/22/2020 | 45,060 | - | - | - | |||||||||||||||||||||
Tony | 11/06/2015 | 100,000 | 0.50 | 11/05/2020 | ||||||||||||||||||||||||
Giardini | 12/05/2014 | 75,000 | 0.62 | 12/04/2019 | ||||||||||||||||||||||||
09/09/2014 | 75,000 | 1.22 | 09/08/2019 | |||||||||||||||||||||||||
William | 12/23/2015 | 75,000 | 0.44 | 12/22/2020 | 37,240 | - | - | - | ||||||||||||||||||||
Hayden | 11/06/2015 | 100,000 | 0.50 | 11/05/2020 | ||||||||||||||||||||||||
Gregory | 12/23/2015 | 75,000 | 0.44 | 12/22/2020 | 45,060 | - | - | - | ||||||||||||||||||||
Lang | 11/06/2015 | 100,000 | 0.50 | 11/05/2020 | ||||||||||||||||||||||||
12/05/2014 | 75,000 | 0.62 | 12/04/2019 | |||||||||||||||||||||||||
09/09/2014 | 75,000 | 1.22 | 09/08/2019 | |||||||||||||||||||||||||
12/23/2015 | 75,000 | 0.44 | 12/22/2020 | 45,060 | - | - | - | |||||||||||||||||||||
Kalidas | 11/06/2015 | 100,000 | 0.50 | 11/05/2020 | ||||||||||||||||||||||||
Madhavpeddi | 12/05/2014 | 75,000 | 0.62 | 12/04/2019 | ||||||||||||||||||||||||
09/09/2014 | 75,000 | 1.22 | 09/08/2019 | |||||||||||||||||||||||||
12/23/2015 | 75,000 | 0.44 | 12/22/2020 | 45,060 | - | - | - | |||||||||||||||||||||
Gerald | 11/06/2015 | 100,000 | 0.50 | 11/05/2020 | ||||||||||||||||||||||||
McConnell | 12/05/2014 | 75,000 | 0.62 | 12/04/2019 | ||||||||||||||||||||||||
09/09/2014 | 75,000 | 1.22 | 09/08/2019 | |||||||||||||||||||||||||
12/23/2015 | 75,000 | 0.44 | 12/22/2020 | 45,060 | - | - | - | |||||||||||||||||||||
Janice | 11/06/2015 | 100,000 | 0.50 | 11/05/2020 | ||||||||||||||||||||||||
Stairs | 12/05/2014 | 75,000 | 0.62 | 12/04/2019 | ||||||||||||||||||||||||
09/09/2014 | 75,000 | 1.22 | 09/08/2019 | |||||||||||||||||||||||||
Diana Walters | - | - | - | - | - | - | - | - |
(1) | Based on the price of the Company’s Common Shares on the TSX as of November 30, 2016 of C$0.76 less the option exercise price converted into US dollars at an exchange rate of 1 USD = 1.3280 CAD. |
(2) | Based on the price of the Company’s Common Shares on the TSX as of November 30, 2016 of C$0.76 converted into US dollars at an exchange rate of 1 USD = 1.3280 CAD. |
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Value Vested or Earned During the Year
The following table sets out information concerning the value of incentive plan awards – option-based and share-based awards as well as non-equity incentive plan compensation – vested or earned by each director (other than NEOs) during the financial year ended November 30, 2016.
Option-Based Awards | Share-Based Awards | |||||||||||||||||||
Name | Number of Securities Underlying Options Vested | Value Vested During the Year(2) $ | Number of Shares or Units of Shares Vested | Value Vested During the Year(1) $ | Non-equity Incentive Plan Compensation – Value Earned During the Year $ | |||||||||||||||
Tony Giardini | 75,000 | 9,475 | 28,602 | 12,000 | - | |||||||||||||||
William Hayden | 75,000 | 9,475 | - | - | ||||||||||||||||
Gregory Lang | 75,000 | 9,475 | 28,602 | 12,000 | - | |||||||||||||||
Igor Levental | 75,000 | 9,475 | 21,569 | 8,365 | - | |||||||||||||||
Kalidas Madhavpeddi | 75,000 | 9,475 | 28,602 | 12,000 | - | |||||||||||||||
Gerald McConnell | 75,000 | 9,475 | 28,602 | 12,000 | - | |||||||||||||||
Janice Stairs | 75,000 | 9,475 | 28,602 | 12,000 | - | |||||||||||||||
Diana Walters | - | - | 75,000 | 35,428 | - |
(1) | Amounts in respect of share-based awards are based upon the market value of the units at time of vesting based on the prevailing share price times the number of units vested. |
(2) | Amounts in respect of option-based awards valued using the Black-Scholes valuation model. |
INDEBTEDNESS OF DIRECTORS AND OFFICERS
As of November 30, 2016, and the date of this circular, the aggregate indebtedness to the Company and its subsidiaries of all officers, directors, proposed directors and employees, and their respective associates and affiliates, and former officers, directors and employees of the Company or any of its subsidiaries was $nil.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
No informed person of the Company, which includes each person who has been a Director or executive officer of the Company since the beginning of the most recently completed fiscal year, nor any proposed nominee for election as director, nor any associate or affiliate of such informed person or proposed nominee, has had any material interest, direct or indirect, in any transaction entered into by the Company since the beginning of the most recently completed fiscal year.
In accordance with its charter, our Audit Committee is responsible for reviewing and approving all related person transactions if the amount involved exceeds $120,000 and a related person had or will have a direct or indirect material interest. The Audit Committee does not currently have a written related party transaction policy but its practice is to consider relevant factors and circumstances in determining whether or not to approve or ratify such a transaction. Based on its consideration of all relevant facts and circumstances, the Audit Committee decides whether or not to approve such transactions and approves only those transactions that are deemed to be in the overall best interests of the Company.
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STATEMENT OF CORPORATE GOVERNANCE PRACTICES
The Board is committed to sound corporate governance practices, which are both in the interest of Shareholders and contribute to effective and efficient decision making. As part of the Company’s commitment to effective corporate governance, the Board, with the assistance of the Audit and Corporate Governance and Nominating Committees, monitors changes in legal requirements and best practices.
Set out below is a description of certain corporate governance practices of the Company, as required by National Instrument 58-101 –Disclosure of Corporate Governance Practices (“NI 58-101”) and recommended by National Policy 58-201 –Corporate Governance Guidelines (“NP 58-201”).
Board of Directors
NP 58-201 recommends that boards of directors of reporting issuers be composed of a majority of independent directors. The Board is currently comprised of 8 directors, a majority of whom (7 of 8) are independent. Messrs. Giardini, Hayden, Lang, Madhavpeddi, McConnell, and Mmes. Stairs and Walters are considered to be “independent” directors for the purposes of NI 58-101, under the applicable NYSE-MKT standards and SEC rules. Mr. Van Nieuwenhuyse is not independent as Mr. Van Nieuwenhuyse is an executive officer of the Company.
The Company has taken steps to ensure that adequate structures and processes are in place to permit the Board to function independently of management. The Board holds regular meetings every three months. Between the scheduled meetings, the Board meets as required. A total of 7 board meetings were held during the fiscal year ended November 30, 2016. All directors attended more than 75 percent of the aggregate of (i) the total number of meetings of the Board and (ii) the total number of meetings held by all subcommittees of the Board on which he/she served.
The Company’s independent directors are expected to meet at least annually in executive session without the presence of non-independent directors and management. Also, in order to facilitate open and candid discussion among independent directors, from time to time as circumstances dictate, the non-independent directors and any representatives of management in attendance at meetings of the Board are excused. At the end of regularly scheduled Board meetings, the directors regularly meet in-camera without management present.
The Board members are not required to attend the annual and special meeting of Shareholders.
The Board has four standing committees: Compensation, Audit, Corporate Governance and Nominating, and EHST. Special committees are formed as needed.
Ethical Business Conduct
The Board has adopted a Code of Business Conduct and Ethics (the “Code”) for the Company’s directors, officers and employees, as well as a Code of Conduct for Chief Executive and Senior Financial Officers (the “Senior Officer Code”) for the Company’s Chief Executive Officer, Chief Financial Officer and Corporate Controller. Copies of the Code and the Senior Officer Code are available on the Company’s website at www.trilogymetals.com, on SEDAR atwww.sedar.com, and may be obtained by contacting the Company at the address given under “Additional Information” at the end of this Circular. The Company intends to disclose on its website or by filing a Form 8-K, any change to, or waivers from, the Senior Officer Code or the Code that relates to any element of “code of ethics” enumerated in Item 406(b) in Regulation S-K or otherwise required by the rules of the NYSE-MKT.
The Company has appointed the Company’s Chief Financial Officer to serve as the Company’s Ethics Officer to ensure adherence to the Code. Under the Code, directors, officers and employees is required to disclose any actual or potential conflict of interest to the Company’s Ethics Officer or the Chair of the Audit Committee. Under the Code, no director, officer or employee shall:
· | be a consultant to, or a director, officer or employee of, or otherwise operate an outside business that: |
o | competes with the Company; |
o | supplies products or services to the Company; or |
o | purchases products or services from the Company; |
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· | have any financial interest, including significant stock ownership, which means 10% or more of the common stock, in any entity with which the Company does business that might create or give the appearance of a conflict of interest; |
· | seek or accept any personal loan or services from any entity with which the Company does business, except from financial institutions or service providers offering similar loans or services to third parties under similar terms in the ordinary course of their respective businesses; |
· | be a consultant to, or a director, officer or employee of, or otherwise operate an outside business, if the demands of the outside business would interfere with the director’s, officer’s or employee’s responsibilities to the Company; |
· | accept any personal loan or guarantee of obligations from the Company, except to the extent such arrangements are legally permissible; or |
· | conduct business on behalf of the Company with immediate family, which includes spouses, children, parents, siblings and persons sharing the same home, whether or not legal relatives. |
The Code also describes how the Company is committed to honest and ethical conduct by all directors, officers, employees and other representatives, providing full, accurate, timely and understandable disclosure and compliance with all laws, rules and regulations.
The Company has also established a Whistle Blower Policy whereby the Board has delegated the responsibility of monitoring complaints regarding accounting, internal controls or auditing matters to the Audit Committee. Monitoring of accounting, internal control and auditing matters, as well as violations of the law, the Code and other Company policies or directives, occurs through the reporting of complaints or concerns through an anonymous whistleblower hotline accessible by telephone, fax or internet.
Certain of the Company’s directors serve as directors or officers of other reporting issuers or have significant shareholdings in other companies. To the extent that such other companies may participate in business ventures in which the Company may participate, the directors may have a conflict of interest in negotiating and concluding terms respecting the extent of such participation. In the event that such a conflict of interest arises at a meeting of the Board, a director who has such a conflict will abstain from voting for or against the approval of such participation or such terms and such director will not participate in negotiating and concluding terms of any proposed transaction. Any director or officer who may have an interest in a transaction or agreement with the Company is required to disclose such interest and abstain from discussions and voting in respect to same if the interest is material or if required to do so by corporate or securities law.
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The following directors and officers currently serve on the following boards of directors of other public companies:
Name | Reporting Issuer | |
William Hayden | China Polymetallic Mining Ltd (HKEx: stock code 2133) Condoto Platinum NL (ASX: CPD) Globe Metals & Mining Ltd. (ASX: GBE) Ivanhoe Mines Ltd (TSX: IVN) | |
Gregory Lang | NOVAGOLD Resources Inc. (TSX, NYSE-MKT: NG) | |
Kalidas Madhavpeddi | Capstone Mining Corp. (TSX: CS) NOVAGOLD Resources Inc. (TSX, NYSE-MKT: NG) | |
Gerald McConnell | Namibia Rare Earths Inc. (TSX: NRE) NOVAGOLD Resources Inc. (TSX, NYSE-MKT: NG) | |
Elaine Sanders | Alexco Resource Corp. (TSX: AXR, NYSE-MKT: AXU) | |
Janice Stairs | AuRico Metals Inc. (TSX: AMI) | |
Rick Van Nieuwenhuyse | Alexco Resource Corp. (TSX: AXR, NYSE-MKT: AXU) SolidusGold Inc. (TSX-V: SDC) NOVAGOLD Resources Inc. (TSX, NYSE-MKT: NG) | |
Diana Walters | Platinum Group Metals (TSX: PTM, NYSE-MKT: PLG) Electrum Special Acquisition Corporation (NASDAQ: ELECU) |
Board Mandate
The Board is responsible for the overall stewardship of the Company. The Board discharges this responsibility directly and through the delegation of specific responsibilities to committees of the Board. The Board works with management to establish the goals and strategies of the Company, to identify principal risks, to select and assess senior management and to review significant operational and financial matters.
The Board has adopted a written mandate, a copy of which is attached herewith as Appendix “A”. The mandate of the Board is to enhance and preserve long term shareholder value, and to ensure the Company meets the Company’s obligations on an ongoing basis and operates in a reliable and safe manner. In accordance with its mandate, the Board is expected to, among other things:
· | review and approve strategic plans on an annual basis and monitor annual programs in relation to strategic plans; |
· | review operating and financial performance relative to budgets and objectives; |
· | ensure the integrity and effectiveness of the Company’s internal control and management information systems; |
· | understand the principal risks of the Company’s business and ensure that there are systems in place which effectively monitor and manage those risks with a view to the Company’s long-term viability; |
· | monitor and evaluate the performance of the CEO, establish compensation programs and succession planning and determine compensation of the CEO and senior management; |
· | ensure the Company operates at all times within applicable laws and regulations and to the highest ethical and moral standards; |
· | appoint Board committees, including the Audit Committee, and delegate to those committees any appropriate powers of the Board; and |
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· | adopt a communication and disclosure policy for the Company and ensure the Company has in place effective communication processes with shareholders and other stakeholders and with financial, regulatory and other institutions and agencies. |
Position Descriptions
The position descriptions for the chairs of each Board committee are contained in the committee charters. The chair of each of the Audit Committee, Compensation Committee, Corporate Governance and Nominating Committee, and the EHST Committee is required to ensure the committee meets regularly and performs the duties as set forth in its charter, and reports to the Board on the activities of the committee. The Board has developed a written position description for the Chair of the Board and this position is presently held by Gerald McConnell. The Chair of the Board is principally responsible for overseeing the operations and affairs of the Board.
The Board has also developed a written position description for the CEO. The CEO is primarily responsible for the overall management of the business and affairs of the Company. In this capacity, the CEO shall establish the strategic and operational priorities of the Company and provide leadership to the management team. The CEO is directly responsible to the Board for all activities of the Company.
Orientation and Continuing Education
The Company provides an orientation and education program to new directors. This program consists of providing education regarding directors’ responsibilities, corporate governance issues, committee charters and recent and developing issues related to corporate governance and regulatory reporting. The Company provides orientation in matters material to the Company’s business and in areas outside of the specific expertise of the Board members. Historically, all new members of the Board have been experienced in the mining sector so no general mining orientation has been necessary.
Continuing education helps directors keep up to date on changing governance issues and requirements and legislation or regulations in their field of experience. The Board recognizes the importance of ongoing education for the directors and senior management of the Company and the need for each director and officer to take personal responsibility for this process. To facilitate ongoing education, the CEO or the Board may from time to time, as required:
· | request that directors or officers determine their training and education needs; |
· | arrange visits to the Company’s projects or operations; |
· | arrange funding for the attendance at seminars or conferences of interest and relevance to their position; and |
· | encourage participation or facilitate presentations by members of management or outside experts on matters of particular importance or emerging significance. |
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During 2016, directors participated in Company provided educational sessions and received educational materials on the topics outlined below.
Date | Educational Program | Presented By | Participant | |||
February 5, 2016 | 2016 Proxy Season: Overview of ISS and Glass Lewis Guidelines | Elaine Sanders | Board of Directors | |||
April 6, 2016 | U.S. GAAP: New Accounting for Leases | PricewaterhouseCoopers LLP | Audit Committee | |||
July 26, 2016 | Permitting in Alaska and Ambler Mining District Industrial Access Project Overview | Dorsey & Whitney LLP | Board of Directors | |||
July 26, 2016 | Fort Knox Mine Tour | Fort Knox Mine | Board of Directors | |||
July 27, 2016 | Upper Kobuk Mineral Projects Site Tour | NovaCopper US Inc. | Board of Directors | |||
November 2, 2016 | Gender Diversity on Boards in Canada Update | Blake, Cassels & Graydon LLP | Corporate Governance & Nominating Committee |
The Board also encourages senior management to participate in professional development programs and courses and supports management’s commitment to training and developing employees.
Board’s Role in Risk Oversight
While Company management is charged with the day-to-day management of risks the Company faces including credit risk, liquidity risk and operational risk, the Audit Committee, pursuant to its charter, is responsible for oversight of risk management. Oversight begins with the Board of Directors and the Audit Committee. The Audit Committee consists of three independent directors. The Audit Committee reviews and assesses the adequacy of the Company’s risk management policies and procedures with regard to identification of the Company's principal risks, both financial and non-financial, and reviews updates on these risks from Company management. The Audit Committee also reviews and discusses policies with respect to risk assessment and risk management. The Audit Committee also has oversight responsibility with respect to the integrity of the Company’s financial reporting process and systems of internal control regarding finance, accounting and financial statements. In addition, the Audit Committee is charged with the responsibility of evaluating related party transactions and conflicts of interest. The Audit Committee reports periodically to the Board regarding the foregoing matters, and the Board ultimately approves any changes in corporate policies, including those pertaining to risk management.
The Board leadership structure promotes effective oversight of the Company's risk management for the same reasons that the structure is most effective for the Company in general, that is, by providing the Chief Executive Officer and other members of senior management with the responsibility to assess and manage the Company's day-to-day risk exposure and providing the Board, and specifically the Audit Committee of the Board, with the responsibility to oversee these efforts of management.
Shareholder Communications to the Board
Shareholders who are interested in communicating directly with members of the Board, or the Board as a group, may do so by writing directly to the individual Board member c/o Blake, Cassels & Graydon LLP, Corporate Secretary, Elaine M. Sanders, Trilogy Metals Inc. Suite 2600, 595 Burrard Street, Vancouver, British Columbia, Canada, V7X 1L3. The Company's Secretary will forward communications directly to the appropriate Board member. If the correspondence is not addressed to the particular member, the communication will be forwarded to a Board member to bring to the attention of the Board. The Company's Secretary will review all communications before forwarding them to the appropriate Board member. The Board has requested that items unrelated to the duties and responsibilities of the Board, such as junk mail and mass mailings, business solicitations, advertisements and other commercial communications, surveys and questionnaires, and resumes or other job inquiries, not be forwarded.
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Audit Committee and Audit Committee Financial Expert
The Board has appointed an Audit Committee to assist the Board in monitoring (i) the integrity of the financial statements of the Company, (ii) the independent auditor’s qualifications and independence, (iii) the performance of the Company’s internal financial controls and audit function and the performance of the independent auditors, and (iv) the compliance by the Company with legal and regulatory requirements. The members of the Audit Committee are elected annually by the Board at the annual organizational meeting. The members of the Audit Committee shall meet the independence and experience requirements of the NYSE-MKT and Section 10A(m)(3) of the Exchange Act and the rules and regulations of the SEC. At least one member of the Audit Committee shall be an “audit committee financial expert” as defined by the SEC. The Company’s Audit Committee consists of fully independent members and the Company’s “audit committee financial expert” is Tony Giardini. The Audit Committee meetings are held quarterly at a minimum. The Audit Committee met four times in the year ended November 30, 2016. The Company’s Audit Committee Charter is available on the Company’s website atwww.trilogymetals.com.
Corporate Governance and Nominating Committee
The Board is responsible for approving directors for nomination and election and filling vacancies among the directors. In all cases, the Board will consider the recommendations of the Corporate Governance and Nominating Committee. The Corporate Governance and Nominating Committee consists of Janice Stairs (Chair), Greg Lang and Diana Walters. All members of the Corporate Governance and Nominating Committee are independent.The Corporate Governance and Nominating Committee met five times in the year ended November 30, 2016.
The Corporate Governance and Nominating Committee Charter, which can be found on the Company’s website atwww.trilogymetals.com, states that the Corporate Governance and Nominating Committee will assist the Board by (i)��recommending, annually, the members proposed for reelection to the Board and identifying and recommending new nominees; (ii) recommending to the Board, on an annual basis, director nominees for each Board committee; (iii) in consultation with the Board, establishing criteria for Board membership and recommending Board composition; and (iv) developing and overseeing a process for director succession, including reviewing and assessing new candidates for appointment or nomination to the Board.
Director Nomination Policies
The Corporate Governance and Nominating Committee is responsible for reviewing any Shareholder proposals to nominate Board candidates. Shareholders may submit names of persons to be considered for nomination, and the Corporate Governance and Nominating Committee will consider such persons in the same way it evaluates other individuals for nomination as a new director. For the Company's policies regarding Shareholder requests for nominations, see the section entitled “Shareholder Proposals” in this Circular. None of the current nominees were nominated by a Shareholder pursuant to a shareholder proposal.
Annually, the Corporate Governance and Nominating Committee follows a process designed to consider the re-election of existing directors and, if applicable, to seek individuals qualified to become new Board members for recommendation to the Board to fill any vacancies. The Committee believes candidates for the Board of Directors should have the ability to exercise objectivity and independence in making informed business decisions and extensive knowledge in the mining industry, finance and other areas, and in particular, experience with regards to exploration and development of mineral properties, financial reporting, risk management and business strategy. With respect to nominating existing directors, the Committee reviews relevant information available to it and assesses each individual’s continued ability and willingness to serve as a director. The Committee also assesses each person’s contribution in light of the mix of skills and experience the Committee deems appropriate for the Board.
With respect to establishing criteria for Board membership and recommending the composition of the Board, the Corporate Governance and Nominating Committee is required by its charter to consider diversity in experience and perspectives in addition to general skills and competencies. Also, of consideration and interest are the experiences that personal diversity, including ethnicity, gender and education, can add to the Board.
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Board Renewal
Director term limits were considered by both the Corporate Governance and Nominations Committee and the Board and the Board has determined to not adopt a mandatory tenure or retirement age policy at this time. To ensure adequate board renewal, the Corporate Governance and Nominations Committee is responsible for conducting an annual assessment of the Board. The assessment includes an evaluation of the tenure and performance of individual directors and a review of the composition and effectiveness of the Board and its committees. Assessments include a review of skills and competencies, both universal, which are important for all board members to possess and collective, which are important for one or more Board members to possess for the effective stewardship of the Company. Assessment will also consider whether there are sufficient diversity on the Board and its committees. The results of the annual assessment are reported to the Board along with any recommendations from the Corporate Governance and Nominations Committee for improving the composition of the Board.
Diversity Policy
The Company recognizes and embraces the benefits of having a diverse Board and executive team and has developed and the Board has approved a written diversity policy (the “Diversity Policy”). A diverse Board will include and make good use of differences in the skills, regional and industry experience, background, race, gender and other distinctions between directors. These differences will be considered in determining the composition of the Board. All Board and executive appointments are made on merit, in the context of the skills, experience, independence and knowledge which the Board as a whole requires to be effective.
The Corporate Governance and Nominations Committee (the “Committee”) reviews and assesses Board composition on behalf of the Board and recommends the appointment of new directors. The Committee also oversees the conduct of the annual review of Board effectiveness.
The Board recognizes that gender diversity is a significant aspect of diversity and acknowledges the role that women with the right skills and experience can play in contributing to diversity of the perspective in the boardroom and at the executive level. Selection of female candidates to join the Board or the executive team will be, in part, dependent on the pool of female candidates with the necessary skills, knowledge and experience. The ultimate decision will be based on merit and the contribution the chosen candidate will bring to the Company.
The Diversity Policy also covers senior executive appointments and requires the CEO to have reference to the policy in selecting and assessing candidates and in presenting recommendations to the Board regarding appointments to the senior executive team. The Diversity Policy requires the Board to also consider gender diversity and the objectives of the policy when considering those recommendations.
At the date of adoption of the Diversity Policy, the Board’s aspirational target was to ensure that at least 25% of the Board was made up of women. Although the Company has not adopted specific targets for women in executive positions, the Company has had female leadership in executive positions since the Company’s inception.
Although the Company did not adopt a formal Diversity Policy until the 2016 fiscal year, the Board has always considered diversity as an important aspect of its decision making when recommending appointments to the Board or the executive team. Below is a chart showing the number of women on the Company’s Board and in executive officer positions at the end of the Company’s fiscal year.
Board Positions | Executive Officer Positions | |||||||||||||||||||||||||||||||
As at the End of the Fiscal Year | Target | # of Women on Board | Total # of Board Members | Percent | Target | # of Women Executive Officers | Total # of Executive Officers | Percent | ||||||||||||||||||||||||
2016 | 25 | % | 2 | 8 | 25 | % | N/A | 1 | 2 | 50 | % |
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Majority Voting Policy
The Board has adopted a Majority Voting Policy stipulating that Shareholders shall be entitled to vote in favour of, or withhold from voting for, each individual director nominee at a Shareholders’ meeting. If the number of Common Shares “withheld” for any nominee exceeds the number of Common Shares voted “for” the nominee, then, notwithstanding that such director was duly elected as a matter of corporate law, he or she shall tender his or her written resignation to the chair of the Board. The Corporate Governance and Nominating Committee will consider such offer of resignation and will make a recommendation to the Board concerning the acceptance or rejection of the resignation after considering all factors deemed relevant. The Board must take formal action on the Governance and Nominating Committee’s recommendation within 90 days of the date of the applicable Shareholders’ meeting and announce its decision by press release. Absent exceptional circumstances, the Board will be expected to accept the resignation which will be effective on such date. The policy does not apply in circumstances involving contested director elections.
Compensation Committee Interlocks and Insider Participation
The Board has a Compensation Committee, as more fully described under the heading “Statement of Executive Compensation – Compensation Discussion and Analysis”.
None of the members of the Compensation Committee is or has been an executive officer or employee of the Company or its subsidiary. No executive officer of the Company is or has been a director or member of the Compensation Committee of another entity having an executive officer who is or has been a director or a member of the Compensation Committee of the Company.
There were no Compensation Committee or Board interlocks among the members of our Board during 2016.
Other Board of Directors’ Committees
In addition to the Audit Committee, Compensation Committee, and Corporate Governance and Nominating Committee, the Company also has the following standing committee: Environment, Health, Safety and Technical Committee.
The role of the EHST Committee is to review, monitor and assess the effectiveness of the Company’s environmental policies and activities and the Company’s activities as they relate to health and safety issues. The EHST Committee is comprised of Gregory Lang (Chair), William Hayden, and Kalidas Madhavpeddi.
Special Committees are struck as needed.
Assessments
The Board is responsible for selecting and appointing executive officers and for monitoring their performance. The performance of executive officers is annually measured against pre-set objectives and the performance of mining companies of comparable size. The Corporate Governance and Nominating Committee is responsible for overseeing the development and implementation of a process for assessing the effectiveness of the Board, its committees and its members. The Corporate Governance and Nominating Committee may request each director to provide his or her assessment of the effectiveness of the Board and each evaluation should take into account the competencies and skills each director is expected to bring to his or her particular role on the Board or on a committee, as well as any other relevant facts.
Management is not aware of any matters to come before the Meeting other than those set forth in the Notice of Meeting. If any other matter properly comes before the Meeting, it is the intention of the person named in the proxy to vote the shares represented thereby in accordance with his/her best judgment on such matter.
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Additional information relating to the Company is available on SEDAR atwww.sedar.com and EDGAR atwww.sec.gov.The Company will furnish to Shareholders, free of charge, a hardcopy of the Company’s financial statements and management’s discussion and analysis and/or a hardcopy of the Company’s Annual Report on Form 10-K for the fiscal year ended November 30, 2016, upon request to Corporate Secretary at Trilogy Metals Inc., Suite 1950, 777 Dunsmuir Street, Vancouver, British Columbia, V7Y 1K4, Telephone 604-638-8088, Fax 604-638-0644. Financial information is provided in the Company’s comparative financial statements and management’s discussion and analysis for its most recently completed financial year.
The SEC’s rules permit the Company to deliver a single set of proxy materials to one address shared by two or more of Shareholders. This practice, known as “householding,” is intended to reduce the Company’s printing and postage costs. The Company has delivered only one set of proxy materials to Shareholders who hold their shares through a bank, broker or other holder of record and share a single address, unless the Company has received contrary instructions from any Shareholder at that address. However, any such street name holder residing at the same address who wishes to receive a separate copy of the proxy materials may make such a request by contacting the bank, broker or other holder of record, or Broadridge Financial Solutions, Inc. at (800) 542-1061 or in writing at Broadridge, Householding Department, 51 Mercedes Way, Edgewood, NY 11717. Street name holders residing at the same address who would like to request householding of Company materials may do so by contacting the bank, broker or other holder of record or Broadridge at the phone number or address listed above.
There are no other material facts to the knowledge of the Board relating to the matters for which this Circular is issued which are not disclosed herein.
Pursuant to the rules of the SEC, Shareholder proposals intended to be presented at the 2018 annual meeting of the Shareholders of the Company, and to be included in the Company’s proxy materials for the 2018 annual meeting of the Shareholders of the Company, must be received by us at our office in Vancouver, British Columbia by no later than November 28, 2017, which is 120 calendar days before the anniversary date on which our Circular was released to Shareholders in connection with this year's annual meeting of the Shareholders of the Company, if such proposals are to be considered timely.If the date of the next annual meeting is changed by more than 30 days from the anniversary date of this year’s annual meeting of the Shareholders of the Company, then the deadline to submit a proposal to be considered for inclusion in next year’s proxy circular and form of proxy is a reasonable time before we begin to print and mail proxy circular materials.The inclusion of any Shareholder proposal in the proxy materials for the 2018 annual meeting of the Shareholders of the Company will be subject to the applicable rules of the SEC, including, but not limited to, Rule 14a-8 promulgated under the Exchange Act.
The Company’s Articles do not provide a method for a Shareholder to submit a proposal for consideration at the 2018 annual general meeting of the Shareholders. However, the BCBCA, in Division 7, “Shareholder Proposals”, sets forth the procedure by which a person who:
a) | is a registered owner or beneficial owner of one or more Common Shares; and |
b) | has been a registered owner or beneficial owner of one or more such Common Shares for an uninterrupted period of at least 2 years before the date of the signing of the proposal, |
may submit a written notice setting out a matter that the submitter wishes to have considered at the next annual general meeting of the Company (a “proposal”). The BCBCA also sets out the requirements for a valid proposal and provides for the rights and obligations of the Company and the submitter upon a valid proposal being made. In general, for a proposal to be valid, it must be supported in writing by the holders of either at least 1% of the issued Common Shares or Common Shares having an aggregate value of C$2,000, must contain certain information and must be submitted to the registered office of the Company at least three months before the anniversary of the Company’s last annual general meeting.
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Pursuant to our advance notice policy, shareholder director nominations must be made not less than 30 days and not more than 65 days prior to the date of the annual meeting; provided, however, that in the event that the annual meeting is to be held on a date that is less than 50 days after the date on which the first public announcement of the date of the annual meeting was made, notice may be made not later than the close of business on the 10th day following such public announcement.
Proxies for the 2018 annual meeting of the Shareholders will confer discretionary authority to vote with respect to all proposals of which the Company does not receive proper notice (i) by the times specified above with respect to shareholder director nominations or (ii) with respect to all other proposals, at least three months before the anniversary of the Company’s 2017 annual meeting. If the date of the meeting has changed more than 30 days from the prior year, then notice must not have been received a reasonable time before the registrant sends its proxy materials for the current year.
Shareholders must submit written proposals, in accordance with the foregoing procedures, to the following address:
Trilogy Metals Inc.
Attention: Elaine Sanders, Corporate Secretary
c/o Blake, Cassels & Graydon LLP
Suite 2600, 595 Burrard Street
Vancouver, British Columbia
Canada V7X 1L3
The foregoing contains no untrue statement of a material fact and does not omit to state a material fact that is required to be stated or that is necessary to make a statement not misleading in light of the circumstances in which it was made. The contents and the sending of the Circular have been approved by the Board.
BY ORDER OF THE BOARD OF DIRECTORS, this 28THDAY of marcH, 2017.
“Rick Van Nieuwenhuyse” | |
Rick Van Nieuwenhuyse | |
President and Chief Executive Officer |
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TRILOGY METALS INC.
(the “Company”)
BOARD OF DIRECTORS TERMS OF REFERENCE
A. | PURPOSE |
The Board of Directors (the "Board") has the responsibility for the stewardship of the Company and to oversee the conduct of the business of the Company. The Board's fundamental objectives are to enhance and preserve long-term shareholder value, to ensure the Company meets its obligations on an ongoing basis and that the Company operates in a reliable and safe manner. In performing its functions, the Board should also consider the legitimate interests its other stakeholders such as employees, customers and communities may have in the Company. In overseeing the conduct of the business, the Board, through the Chief Executive Officer, shall set the standards of conduct for the enterprise.
B. | COMPOSITION, PROCEDURES AND ORGANIZATION |
The Board operates by delegating certain of its authorities to management and by reserving certain powers to itself. The Board retains the responsibility for managing its own affairs including selecting its Chair, nominating candidates for election to the Board, constituting committees of the full Board and determining Director compensation. Subject to the Company’s constating documents, theBusiness Corporations Act (British Columbia) (the “BCBCA”), and the rules and requirements of any securities exchanges that the Company’s securities are listed on, the Board may constitute, seek the advice of and delegate powers, duties and responsibilities to committees of the Board.
The Board shall determine the number of directors, which shall not be less than 3, required to effectively manage the Company’s affairs. The Board shall review the recommendation from the Company’s Corporate Governance and Nominating Committee regarding the nominees, and shall recommend the slate of nominees for election by shareholders at the annual meeting. The directors are elected annually at the Company’s annual meeting of shareholders and must meet the requirements of applicable corporate and securities laws, rules and regulations, including those of applicable stock exchanges on which the Company’s shares are listed (“Applicable Laws”).
The majority of the directors shall be independent as determined by Applicable Laws.
The Board shall meet at least 4 times per year, and may also hold additional meetings as considered necessary. The independent directors shall meet on a regular basis as often as necessary to fulfill their responsibilities including at least once every year in an executive session without the presence of non-independent directors and management.
The Board has developed a calendar of the activities to be undertaken by the Board for each meeting, a copy of which is attached hereto as Appendix A.
C. | DUTIES AND RESPONSIBILITIES |
The Board's principal duties and responsibilities fall into a number of categories which are outlined below.
1. | Legal Requirements |
a) | The Board has the responsibility to ensure that legal requirements have been met and documents and records have been properly prepared, approved and maintained; |
b) | The Board has the statutory responsibility to: |
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(i) | supervise the management of the business and affairs of the Company; |
(ii) | act honestly and in good faith with a view to the best interests of the Company; |
(iii) | exercise the care, diligence and skill that reasonable, prudent people would exercise in comparable circumstances; and |
(iv) | act in accordance with its obligations contained in the BCBCA and the regulations thereto, the Company's constating documents, the Securities Act of each province and territory of Canada, the federal securities laws of the United States, the rules and regulations of securities exchanges on which its securities are listed, including, without limitation, the Toronto Stock Exchange and the NYSE MKT LLC, and other relevant and applicable legislation and regulations. |
2. | Independence |
The Board has the responsibility to ensure that appropriate structures and procedures are in place to permit the Board to function independently of management.
3. | Strategy Determination |
The Board has the responsibility to:
(a) | at least annually, participate with management, in the development of, and ultimately approve, the Company’s strategic plan, taking into account, among other things, the opportunities and risks of the Company’s business; |
(b) | approve annual capital and operating budgets that support the Company’s ability to meet its strategic objectives; |
(c) | approve the entering into, or withdrawing from, lines of business that are, or are likely to be, material to the Company; |
(d) | approve financial and operating objectives used in determining compensation if they are different from the strategic, capital or operating plans referred to above; |
(e) | approve material divestitures and acquisitions; |
(f) | monitor the Company's progress towards its strategic objectives, and revise and alter its direction through management in light of changing circumstances; |
(g) | conduct periodic reviews of human, technological and capital resources required to implement the Company’s strategy and the regulatory, cultural or governmental constraints on the business; and |
(h) | review, at every regularly scheduled Board meeting if feasible, recent developments that may affect the Company’s strategy, and advise management on emerging trends and issues. |
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4. | Financial and Corporate Issues |
The Board has the responsibility:
(a) | to take reasonable steps to ensure the integrity and effectiveness of the Company's internal control and management information systems, including the evaluation and assessment of information provided by management and others (e.g., internal and external auditors) about the integrity and effectiveness of the Company’s internal control and management information systems; |
(b) | to review operating and financial performance relative to budgets and objectives; |
(c) | to approve the annual financial statements and notes thereto, management’s discussion & analysis of financial condition and results of operations contained in the annual report, the annual information form, the annual report on Form 10-K and the management information circular; |
(d) | to submit the Audit Committee’s appointment of the external auditors for the Company to the shareholders of the Company for ratification; and |
(e) | to approve significant contracts, transactions, and other arrangements or commitments that may be expected to have a material impact on the Company. |
5. | Managing Risk |
The Board has the responsibility to understand the principal risks of the business in which the Company is engaged, to achieve a proper balance between risks incurred and the potential return to shareholders, and to ensure that there are systems in place which effectively monitor and manage those risks with a view to the long-term viability of the Company.
6. | Appointment, Training and Monitoring Senior Management |
The Board has the responsibility:
(a) | to appoint the Chief Executive Officer (the "CEO"), to monitor and assess CEO performance against corporate goals and objectives, to determine CEO compensation, to consider the recommendations of the Compensation Committee, and to provide advice and counsel in the execution of the CEO's duties; |
(b) | to approve the appointment and remuneration of all executive officers, acting upon the advice of the CEO; |
(c) | to the extent possible, to satisfy itself as to the integrity of the CEO and other executive officers and satisfy itself that the CEO and other executive officers are creating a culture of integrity throughout the Company; |
(d) | to approve certain decisions relating to executive management, including the: |
(i) | appointment and discharge of executive officers; |
(ii) | compensation and benefits for executive officers; |
(iii) | acceptance by the CEO of any outside directorships on public companies or any significant public service commitments; and |
(iv) | employment, consulting, retirement and severance agreements, and other special arrangements proposed for senior officers; and |
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(e) | to ensure that adequate provision has been made to train and develop management and for the orderly succession of the CEO and the other senior officers. |
7. | Policies, Procedures and Compliance |
The Board has the responsibility:
(a) | to ensure that the Company operates at all times within applicable laws and regulations and to the highest ethical and moral standards; |
(b) | to approve and monitor compliance with significant policies and procedures by which the Company is operated; |
(c) | to ensure the Company sets high environmental standards in its operations and is in compliance with environmental laws and legislation; |
(d) | to ensure the Company has in place appropriate programs and policies for the health and safety of its employees in the workplace; and |
(e) | to review significant new corporate policies or material amendments to existing policies (including, for example, policies regarding business conduct, conflict of interest and the environment). |
8. | Governance |
The Board has the responsibility:
(a) | to appoint Board committees, including an Audit Committee, and delegate to those committees any appropriate powers of the Board; |
(b) | to review the size and composition required of the Board and approve nominations for candidates for election to the Board, with a view to ensuring that the Board is comprised of directors with the necessary skills and experience to facilitate effective decision-making; |
(c) | to develop the Company’s approach to corporate governance; and |
(d) | to review annually its terms of reference and its performance and the performance of the Board committees, the Chair of the Board, the Lead Director where applicable, and the Chair of the committees to ensure that the Board and the committees are operating effectively. |
9. | Reporting and Communication |
The Board has the responsibility:
(a) | to adopt a communication or disclosure policy for the Company and ensure that the Company has in place effective communication processes with shareholders and other stakeholders (including measures to enable stakeholders to communicate with the independent directors of the Board) and with financial, regulatory and other institutions and agencies; |
(b) | to ensure that the financial performance of the Company is accurately reported to shareholders, other security holders and regulators on a timely and regular basis in accordance with all applicable securities laws, rules and regulations; |
(c) | to ensure that the financial results are reported fairly and in accordance with generally accepted accounting principles in effect at the time and all applicable securities laws, rules and regulations; |
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(d) | to ensure the timely reporting of any other developments that have a significant and material impact on the value of the Company; |
(e) | to approve the content of the Company’s major communications to shareholders and the investing public, including the interim/annual reports (including the financial statements and management, discussion and analysis), the management information circular (including compensation, discussion and analysis and the disclosure of corporate governance practices), the annual information form, any prospectuses that may be issued, and any significant information respecting the Company contained in any documents incorporated by reference in any such prospectuses; and |
(f) | to report annually to shareholders on its stewardship of the affairs of the Company for the preceding year. |
D. | THE CHAIR OF THE BOARD & LEAD DIRECTOR |
The Chair is accountable to the Board and shall have the duties of a member of the Board as set out in applicable corporate laws and in the Company’s constating documents and as otherwise determined by the Board. The Chair, or Lead Director where applicable, is responsible for the management, development and effective performance of the Board and leads the Board to ensure that it fulfills its duties as required by law and as set out in the Board Terms of Reference.
1. | Appointment |
The Chair shall be appointed annually by the Board and shall have such skills and abilities appropriate to the appointment of the Chair as shall be determined necessary and desirable by the Board.
2. | Qualifications of the Board Chair |
The Chair shall be a duly elected member of the Board and shall be independent as defined under applicable securities laws, rules and regulations and the requirements of any applicable securities exchanges, unless the Board determines that it is inappropriate to require the Chair to be independent. If the Board determines that it would be inappropriate to require the Chair of the Board to be independent, then the independent directors shall select from among their number a director who will act as “Lead Director” and who will assume responsibility for providing leadership to enhance the effectiveness and independence of the Board. The Chair, if independent, or the Lead Director if the Chair is not independent, shall act as the effective leader of the Board and ensure that the Board’s agenda will enable it to successfully carry out its duties.
3. | Vacancy |
Where a vacancy occurs at any time in the position of Chair, it shall be filled by the Board. The Board may remove and replace the Chair at any time.
4. | Duties |
The Chair, or Lead Director where applicable, has the responsibility to:
(a) | organize the Board to function independently of management; |
(b) | promote ethical and responsible decision making,appropriate oversight of management and best practices in corporate governance; |
(c) | ensure that the Board works as a cohesive team and provide the leadership essential for this purpose; |
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(d) | ensure that the responsibilities of the Board are well understood by both the Board and management, and that the boundaries between Board and management responsibilities are clearly understood and respected; |
(e) | manage the affairs of the Board, including ensuring that the Board is organized properly, functions effectively and meets its obligations and responsibilities; |
(f) | act as a liaison between the Board and senior management to ensure that relationships between the Board and senior management are conducted in a professional and constructive manner; |
(g) | provide advice, counsel and mentorship to other members of the Board, the President and CEO and other senior members of management; |
(h) | lead the Board in establishing, reviewing and monitoring the strategy, goals, objectives and policies of the Company; |
(i) | communicate all major developments and issues to the Board in a timely manner, initiate opportune discussion of such matters and ensure provision to the Board of sufficient information to permit the Board to fulfill its oversight responsibilities; |
(j) | communicate with all members of the Board to co-ordinate their input, ensure their accountability and provide for the effectiveness of the Board and its committees; |
(k) | adopt procedures to ensure that the Board can conduct its work effectively and efficiently, including committee structure and composition, scheduling, and management of meetings; |
(l) | ensure that, where functions are delegated to appropriate committees, the functions are carried out and the results thereof are reported to the Board; |
(m) | as necessary and in consultation with the President and/or CEO, ensure the Company, and where appropriate the Board, is adequately represented at official functions and meetings with major shareholders, other stakeholders, financial analysts, media and the investment community; |
(n) | determine, in consultation with the Board and management, the time and places of the meetings of the Board and of the annual general meeting; |
(o) | co-ordinate with management and the Secretary to ensure that matters to be considered by the Board are properly presented and given the appropriate opportunity for discussion; |
(p) | ensure the Board has the opportunity to meet without members of management present on a regular basis; |
(q) | assist in the preparation of the agenda of the Board meetings; |
(r) | preside as chair of each meeting of the Board and as chair of each meeting of the shareholders of the Company; and |
(s) | carry out other duties as requested by the Board as a whole, depending on need and circumstance. |
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E. | COMMITTEE CHAIRS |
1. | Appointment |
The Chair of each Committee shall be appointed annually by the Board.
2. | Qualifications of a Committee Chair |
Each Committee Chair shall be a duly elected member of the Board.
3. | Vacancy |
Where a vacancy occurs at any time in the position of a Committee Chair, it shall be filled by the Board. The Board may remove and replace a Committee Chair at any time.
4. | Duties |
The Chair of a Committee shall lead and oversee the applicable Committee to ensure it fulfills its mandate as set out in its terms of reference. In particular, the Chair shall:
(a) | organize the Committee to function independently of management, including organizing in-camera sessions and other meetings without management; |
(b) | foster ethical and responsible decision-making by the Committee and its members; |
(c) | deal effectively with dissent and work constructively towards arriving at decisions and achieving consensus; |
(d) | ensure that the Committee has an opportunity to meet without members of management present at regular intervals; |
(e) | determine, in consultation with the Committee and management, the time and places of the meetings of the Committee; |
(f) | manage the affairs of the Committee, including ensuring that the Committee is organized properly, functions effectively and meets its obligations and responsibilities; |
(g) | co-ordinate with management and the secretary to the Committee to ensure that matters to be considered by the Committee are properly presented and given the appropriate opportunity for discussion; |
(h) | provide advice and counsel to the President and/or CEO and other senior members of management in the areas covered by the Committee's mandate; |
(i) | preside as chair of each meeting of the Committee; and |
communicate with all members of the Committee to co-ordinate their input, ensure their accountability and provide for the effectiveness of the Committee.
F. | INDIVIDUAL DIRECTORS |
Each Director (i) shall act honestly, in good faith and in the best interests of the Company and its shareholders and (ii) must exercise the degree of care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. In addition, each Director shall have the following responsibilities:
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1. | Responsibilities of Corporate Stewardship |
Each Director has the responsibility to:
(a) | represent the best interests of the Company and its shareholders, assist in the maximization of shareholder value and work towards the long-term success of the Company; |
(b) | advance the interests of the Company and the effectiveness of the Board by bringing his or her knowledge and experience to bear on the strategic and operational issues facing the Company; |
(c) | provide constructive counsel to and oversight of management; |
(d) | respect the confidentiality of information and matters pertaining to the Company; |
(e) | maintain his or her independence, generally and as defined under applicable securities laws, and objectivity; |
(f) | be available as a resource to the Board; and |
(g) | fulfill the legal requirements and obligations of a director and shall develop a comprehensive understanding of the statutory and fiduciary roles of a director. |
2. | Responsibilities of Integrity and Loyalty |
Each Director has the responsibility to:
(a) | comply with the Company’s Code of Business Ethics; |
(b) | disclose to the Secretary, prior to the beginning of his or her service on the Board, and thereafter as they arise, all actual and potential conflicts of interest; and |
(c) | disclose to the Chair of the Board, in advance of any Board vote or discussion, if the Board or a committee of the Board is deliberating on a matter that may affect the Director’s interests or relationships outside the Company and abstain from discussion and/or voting on such matter as determined to be appropriate. |
3. | Responsibilities of Diligence |
Each Director has the responsibility to:
(a) | prepare for each Board and committee meeting by reading the reports, minutes and background materials provided for the meeting; |
(b) | attend in person the annual meeting of the Company and attend all meetings of the Board and all meetings of committees of the Board of which the Director is a member, in person or by telephone, video conference, or other communication facilities that permit all persons participating in the meeting to communicate with each other; and |
(c) | as necessary and appropriate, communicate with the Chair and with the President and/or CEO between meetings, including to provide advance notice of the Director’s intention to introduce significant and previously unknown information at a Board meeting. |
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4. | Responsibilities of Effective Communication |
Each Director has the responsibility to:
(a) | participate fully and frankly in the deliberations and discussions of the Board; |
(b) | encourage free and open discussion of the Company’s affairs by the Board; |
(c) | establish an effective, independent and respected presence and a collegial relationship with other Directors; |
(d) | focus inquiries on issues related to strategy, policy, and results; |
(e) | respect the President and CEO’s role as the chief spokesperson for the Company and participate in external communications only at the request of, with the approval of, and in coordination with, the Chair, the President and the CEO; |
(f) | communicate with the Chair and other Directors between meetings when appropriate; |
(g) | maintain an inquisitive attitude and strive to raise questions in an appropriate manner and at proper times; and |
(h) | think, speak and act in a reasoned, independent manner. |
5. | Responsibilities of Committee Work |
Each Director has the responsibility to:
(a) | participate on committees and become knowledgeable about the purpose and goals of each committee; and |
(b) | understand the process of committee work and the role of management and staff supporting the committee. |
6. | Responsibilities of Knowledge Acquisition |
Each Director has the responsibility to:
(a) | become generally knowledgeable about the Company’s business and its industry; |
(b) | participate in Director orientation and education programs developed by the Company from time to time; |
(c) | maintain an understanding of the regulatory, legislative, business, social and political environments within which the Company operates; |
(d) | become acquainted with the senior officers and key management personnel; and |
(e) | gain and update his or her knowledge about the Company’s facilities and visit these facilities when appropriate. |
G. | OUTSIDE CONSULTANTS OR ADVISORS |
At the Company’s expense, the Board may retain, when it considers it necessary or desirable, outside consultants or advisors to advise the Board independently on any matter. The Board shall have the sole authority to retain and terminate any such consultants or advisors, including sole authority to review a consultant’s or advisor’s fees and other retention terms.
Dated: February 27, 2012
Amended and restated: October 23, 2012, with effect from December 1, 2012
Amended and restated: December 5, 2014
Amended and restated: December 15, 2016
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BOARD OF DIRECTORS
CALENDAR OF ACTIVITIES
Matter | Year end | Q1 | Q2 | Q3 | Budget/ Strategy | |||||
Business to be conducted at each meeting:
· Approve minutes of previous meetings
· Review Action Items
· President’s Report: Operations, Corporate Development & Strategic Update
· Review of Financial Results Year to Date & Annual Forecast
· Approval of Audit Committee Report, Approval of Annual/Interim Financial Statements, MD&A and Press Release
· Investor Relations Report
· Approval of Stock Option Grants (as necessary)
· In-Camera Meeting of Independent Directors | X | X | X | X | X | |||||
Approve Reports and Recommendations from:
· Corporate Governance & Compensation Committee
· EHS Committee | X | X | X | X | X | |||||
Review of CEO Performance and Approval of Compensation for CEO and Senior Officers | X | |||||||||
43-101 Report (as necessary for material projects) | X | X | X | X | X | |||||
Approval of Annual Information Form and Annual Report on Form 10-K | X | |||||||||
Approve Record Date and Date for Annual Meeting | X | |||||||||
Approval of Management Information Circular
· Approve Nominees for Directors and Appointment of Auditors | X | |||||||||
Appointment of Committees | X | |||||||||
Appointment of Officers | X | |||||||||
Director Education Sessions, as needed | X | X | X | X | X | |||||
Review Terms of Reference and Calendar of Activities | X | |||||||||
Approve Strategic Plan | X | |||||||||
Approve Capital and Operating Budgets and Financial Plan | X | |||||||||
Risk Management Review
· Review of Delegation of Authority | X |
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APPENDIX B
ADDITIONAL ANNUAL REPORT INFORMATION
Directors and Executive Officers Principal Occupation and Business
Name, Position | Principal Occupation | Principal Business of Employer | ||
Tony Giardini | Chief Financial Officer of Kinross Gold | Mining | ||
Director | Corporation | |||
William Hayden | Geologist | Mining | ||
Director | ||||
Gregory Lang | President and Chief Executive Officer of | Mining | ||
Director | NOVAGOLD Resources Inc. | |||
Kalidas Madhavpeddi | President of Azteca Consulting LLC and | Consultant | ||
Director | Advisor of China Molybdenum Co., Ltd. | |||
Gerald McConnell | Chairman of Namibia Rare Earths Inc. | Mining | ||
Director | ||||
Elaine Sanders | Vice President, Chief Financial Officer and | Mining | ||
Vice President, Chief Financial Officer and | Corporate Secretary of the Company | |||
Corporate Secretary | ||||
Janice Stairs | General Counsel to Namibia Rare Earths Inc. | Mining | ||
Director | ||||
Rick Van Nieuwenhuyse | President and Chief Executive Officer of the | Mining | ||
Director, President and Chief Executive Officer | Company | |||
Diana Walters | Owner and sole manager of 575 Grant LLC | Consultant | ||
Director |
Price Range of Common Shares
The Trilogy Shares are listed on the TSX and the NYSE-MKT under the symbol “TMQ”. On February 2, 2017, there were 1,507 holders of record of our shares, which does not include shareholders for which shares are held in nominee or street name. The following tables set out the market price range of the Common Shares on the TSX and NYSE-MKT for the two fiscal years prior to the date hereof.
NYSE-MKT | TSX (C$) | |||||||||||||||
Fiscal Quarter | High | Low | High | Low | ||||||||||||
Q1 2015 | 0.72 | 0.41 | 0.90 | 0.53 | ||||||||||||
Q2 2015 | 0.74 | 0.52 | 0.93 | 0.65 | ||||||||||||
Q3 2015 | 0.65 | 0.35 | 0.80 | 0.45 | ||||||||||||
Q4 2015 | 0.55 | 0.33 | 0.70 | 0.41 | ||||||||||||
Q1 2016 | 0.39 | 0.15 | 0.55 | 0.20 | ||||||||||||
Q2 2016 | 0.86 | 0.32 | 1.08 | 0.43 | ||||||||||||
Q3 2016 | 0.68 | 0.44 | 0.86 | 0.57 | ||||||||||||
Q4 2016 | 0.85 | 0.41 | 1.00 | 0.59 | ||||||||||||
December 2016 – February 2, 2017 | 0.59 | 0.44 | 0.80 | 0.58 |
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On February 2, 2017, the closing price of our Common Shares on the TSX was CDN$0.66 per Common Share and on the NYSE-MKT was $0.50 per Common Share.
Dividend Policy
We have not declared or paid any dividends on our Common Shares. Our current business plan requires that for the foreseeable future, any future earnings be reinvested to finance the growth and development of our business. We will not declare or pay any dividends until such time as our cash flow exceeds our capital requirements and will depend upon, among other things, conditions then existing including earnings, financial condition, restrictions in financing arrangements, business opportunities and conditions and other factors, or our Board determines that our shareholders could make better use of the cash.
Selected Financial Data
The selected financial data in the table below have been selected in part, from our consolidated financial statements, which have been prepared in accordance with accounting principles generally accepted in the United States. The selected financial data should be read in conjunction with those consolidated financial statements and the notes thereto.
in thousands of dollars, except per share amounts | ||||||||||||||||||||
Year ended November 30 | ||||||||||||||||||||
2016 $ | 2015 $ | 2014 $ | 2013 $ | 2012 $ | ||||||||||||||||
Results of operations | ||||||||||||||||||||
Loss and comprehensive loss for the period | 4,862 | 9,532 | 9,648 | 24,394 | 31,018 | |||||||||||||||
Basic and diluted loss per share | 0.05 | 0.12 | 0.17 | 0.47 | 0.67 | |||||||||||||||
Financial position | ||||||||||||||||||||
Working capital (deficit) | 15,056 | 16,134 | 4,846 | 5,423 | 21,190 | |||||||||||||||
Total assets | 46,747 | 51,181 | 36,826 | 38,899 | 55,696 | |||||||||||||||
Total long-term liabilities | - | - | - | - | - | |||||||||||||||
Shareholders’ equity | 46,154 | 50,430 | 35,847 | 37,157 | 53,723 |
NYSE-MKT Option Disclosure
The Company had 5,191,292 and 2,987,411 unoptioned shares available for the granting of options under our stock option plan as of December 1, 2015 and November 30, 2016, respectively. No outstanding stock option grants were repriced for any reason during the fiscal year ended November 30, 2016.
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