Property Management Fee and Reimbursement
Wholly owned subsidiaries of PCF and the Operating Partnership entered into hotel management agreements with affiliates of the Company for the management of each of the Company’s hotels. Under the terms of the management agreements, the manager operates and manages each hotel, including making all human resource decisions. The employees of the hotels are employed by the managers, however, pursuant to the management agreements, all compensation of hotel personnel is recorded as a direct operating expense of the hotel. The manager of each hotel is paid a base management fee equal to 3% of the respective hotel’s gross revenues and is also reimbursed for certain expenses and centralized service costs.
The terms of the in-place management agreements expire March 28, 2024, March 28, 2024, August 14, 2024, February 26, 2025 and June 3, 2031 for the Staybridge Suites St. Petersburg, the Springhill Suites Wilmington, the Hotel Indigo Traverse City, the Hilton Garden Inn Providence and the Cherry Tree Inn, respectively. Aggregate property management fees earned for the year ended December 31, 2022 and the six months ended June 30, 2023 were $894,075 and $403,239, respectively, and are included in the property management fees to affiliates balance on the statement of operations. As of December 31, 2022 and the six months ended June 30, 2023, $68,647 and $102,879, respectively, of accrued property management fees payable were included in due to related parties on the balance sheet. Aggregate net reimbursements for certain expenses for the year ended December 31, 2022 and the six months ended June 30, 2023 were $762,324 and $342,027, respectively. As of December 31, 2022, $61,982 of expense reimbursements were included in due to related parties on the consolidated balance sheets. As of June 30, 2023, $73,561 of expense reimbursements were included in due to related parties on the condensed consolidated balance sheet. During the year ended December 31, 2022 and the six months ended June 30, 2023, the Company paid $460,222 and $594,143, respectively, to TPG Risk Services, LLC, an affiliate of the Company, for the reimbursement of prepaid insurance at the hotel properties. As of December 31, 2022 and June 30, 2023, $76,718 and $21,760, respectively, of amounts owed to TPG Risk Services, LLC were included in the due to related parties balance. As of December 31, 2021, $3,749 of prepaid insurance reimbursements were included in due from TPG Risk Services, LLC on the consolidated balance sheets. During the year ended December 31, 2022, the Company paid an affiliate $63,552 for expenses identified as incorrectly charged and included such in due from related parties on the consolidated balance sheet at December 31, 2022.
Construction Management Fee
The Company pays its property managers or third parties selected by PHA, after requesting bids from such parties, a construction management fee (which may include expense reimbursements) based on market rates for such services in the markets in which the hotel properties are located and will take into account the nature of the services to be performed, which generally will constitute the supervision or coordination of any construction, improvements, refurbishments, renovations, or restorations of the Company’s hotel properties. If PHA selects the property manager or another affiliate of the Sponsor to perform such services, any resulting agreement must be approved by a majority of the Company’s board of directors, including a majority of its independent directors. Construction management fees incurred during the year ended December 31, 2022 and the six months ended June 30, 2023 were $1,620,024 and $0, respectively. During the year ended December 31, 2022 and the six months ended June 30, 2023, the Company reimbursed TPG Construction, LLC, an affiliate of the Company, $1,752,746 and $1,952, respectively for capital expenditure costs incurred at the hotel properties. Included in the due from related parties balance at December 31, 2022 and at June 30, 2023 were receivables for TPG Construction in the amounts of $198,596 and $47,540, relating to working capital requests to provide funding for vendors and contractor deposits at the Cherry Tree Inn and the Hilton Garden Inn Providence, respectively. As of December 31, 2022 and the six months ended June 30, 2023, $1,952 and $0, respectively, of construction reimbursements were included in the due to related parties balance.
Additional Service Fees
If the Company requests that PHA or its affiliates perform other services, including but not limited to, renovation evaluations, the compensation terms for those services shall be approved by a majority of the members of the Company’s board of directors, including a majority of the board’s independent directors. No such fees for additional services were incurred for the years ended December 31, 2022 or the six months ended June 30, 2023.