When is my voting entitlement fixed?
To attend, speak and vote at the AGM you must be a registered holder of ADSs at 5 p.m. Eastern Time (“ET”) on 28 February 2019. Your voting entitlement will depend on the number of shares you hold at that time.
The holders of ADSs are entitled to one vote per ADS on all matters that are subject to shareholder vote.
How can you attend the Meeting in person?
If you wish to attend the Meeting in person, you must give notice to the Company of your attendance by completing and delivering a Notice of Attendance to Citibank, N.A. in its capacity as ADS and Transfer Agent for Autolus’ ADS program at P.O. BOX 43099, Providence, Rhode Island 02940-5000 on or before Thursday, 21 March 2019 (10:00 a.m. ET time). You will also need to make arrangements with your broker to provide evidence of your share holdings as of Record Date at 5 p.m. Eastern Time on 19 February 2019. To do so you should contact Citibank, N.A. - ADR Shareholder Services at1-877-248-4237(Mon-Fri 8:30 a.m. – 6:00 p.m. Eastern Time). You will not be able to vote at the meeting.
How do I vote my ADSs?
You can instruct the depositary, Citibank, N.A. (the “Depositary”), or any other person to vote on your behalf.
You can instruct the Depositary to vote on your behalf by completing and returning the paper ADS voting instruction card (if one has been sent to you). Please read the instructions carefully to ensure you have completed and signed the card correctly.
Paper voting instructions, including any amendments, must be received by the Depositary by 10 a.m. Eastern Time on Thursday, 21 March 2019.
If you are an ADS holder holding via a bank, broker or nominee, you would need to contact such said party to submit your vote through your bank, broker or nominee and complete the paperwork required by said party by their required deadlines.
ADS holders that do not notify the ADS Depositary that they wish to attend may be denied access to the AGM by the Issuer. ADS holders cannot vote at the AGM.
By when do I have to submit my vote?
Paper voting instructions, including any amendments, must be received by the Depositary by 10 a.m. ET on 21 March 2019.
If your instructions are not received by the Depositary by the appointed times, then under the terms of the Deposit Agreement your ADSs may, under certain circumstances, be voted by a person designated by the Company.
I already voted but have changed my mind – can I change my vote?
You can submit a new instruction at any time during the voting period. If you wish to amend a paper instruction you must do so in writing and sign your new instruction.
The voting instruction received last will be the one that is followed.
I hold my shares in a street name – can I still vote?
You should contact your bank, broker or nominee for information on how to vote your ADSs. If you wish to attend the AGM, you will need to bring with you evidence of your share ownership in the form of a currently dated letter from your bank or broker and photographic ID. On verification of such evidence, you may attend the AGM but may not speak or vote your shares at the AGM.