Clients may wish to retain proxy voting authority and vote their own proxies if necessary to satisfy particular social, environmental or other goals.
Since in general the proxy voting will arise in connection with the individual circumstances of subject companies (workouts, mezzanine investments, etc.), JHUSA and Manulife IM PM (US) typically will not know in advance how they will vote. For routine matters JHUSA and Manulife IM PM (US) would expect to vote in accordance with the position of the subject company's management. For all other matters, JHUSA and Manulife IM PM (US) would decide how to vote on a case-by-case basis considering the relevant circumstances of the subject company.
Clients may obtain a record of how we voted the proxies for their accounts by contacting Investment Compliance by sending an email to bcfcomplianceoffice@jhancock.com.
II.Process
The analysts of JHUSA, who also provide services to Manulife IMPM (US) under a services agreement ("Analysts"), are responsible for performing research on the companies in which our managed accounts invest. The same Analysts are responsible for making recommendations or decisions regarding proxy voting, as they are the most familiar with company-specific issues. Portfolio managers also may provide input when appropriate. Proxy voting mechanics are the responsibility of the Analysts. Any proxy voted in accordance with this policy may be executed or directed to be executed by a Director or above.
It is our policy to vote all proxies received on behalf of Manulife IMPM (US)'s Client accounts, JHUSA's separate account clients and accounts governed by ERISA, except in unusual circumstances. We may abstain from voting a proxy if we conclude that the effect on the account holder's economic interests or the value of the portfolio holding is indeterminable or insignificant. We also may abstain from voting a proxy for cost reasons (e.g., costs associated with voting proxies of non-U.S. securities). In accordance with any applicable fiduciary duties, we would weigh the costs and benefits of voting proxy proposals relating to foreign securities and make an informed decision with respect to whether voting a given proxy proposal is prudent. Our decision would consider the expected effect that such vote, either by itself or together with other votes, would have on the value of the account holder's investment and whether this expected effect would outweigh the cost of voting.
We will maintain the records required to be maintained by us with respect to proxies in accordance with the requirements of the Advisers Act and, with respect to any registered investment company Clients, the Investment Company Act of 1940. These records include (a) a copy of each proxy statement received for a security held in a Client account, (b) a record of each vote cast on behalf of a Client account, (c) a copy of any document we created that was material to making a decision on how to vote proxies on behalf of a Client account or that memorializes the basis for that decision and (d) a copy of each written Client request for information on how the adviser voted proxies and a copy of any written response to any written or oral Client request for information on how the adviser voted proxies on behalf of the requesting Client. We may, but need not, maintain proxy statements that we receive regarding Client securities to the extent that such proxy statements are available on the SEC's on-line system. We may also rely upon a third party to maintain certain records required to be maintained under the Advisers Act or the Investment Company Act of 1940.
III.Conflicts of Interest
We have business relationships with various public and private institutions and may invest in the securities of certain of these institutions on behalf of our managed accounts. As noted above, we invest principally in fixed income securities with respect to which proxies are not required to be voted. In cases in which we are granted the discretion to vote proxies by an account holder, and an equity security is held in the corresponding account with respect to which a vote is required, we are responsible for voting proxies for that security. We recognize that the potential for conflicts of interest could arise in situations where we have material business relationships1 or
1In determining whether we have a material business relationship with a subject company we will consider, among other things, whether the subject company is a party to any material agreement listed on MFC's most recent Annual Information Form, attached to its 40-F filing.