In addition to the minimum statutory requirement, Federal Life is subject to risk-based capital (“RBC”) requirements adopted by state insurance regulators. A company’s “authorized control level RBC” is a measure of the amount of capital appropriate for an insurance company to support its overall business operations in light of its size, growth, and risk profile. RBC standards are used by regulators to determine appropriate regulatory actions for
insurers that show signs of weak or deteriorating conditions. Companies that do not maintain total adjusted capital (“TAC”) in excess of the company’s “company action level RBC,” which is two times its “authorized control level RBC,” may be required to take specific actions at the direction of state insurance regulators. Federal Life’s TAC at December 31, 2017 significantly exceeded its “company action level RBC,” which was $17.6 million at December 31, 2017.
As an Illinois domiciled mutual holding company, Federal Life Mutual Holding Company is subject to the same minimum statutory capital and surplus levels as Federal Life. However, Federal Life Mutual Holding Company is not authorized to transact insurance business and cannot issue or reinsure insurance policies. Accordingly, the level of statutory capital and surplus at Federal Life Mutual Holding Company has no material effect on the ability of Federal Life to write insurance or on the Company’s consolidated results of operations, financial position, or liquidity. Although Federal Life Mutual Holding Company is subject to minimum capital and surplus requirements, it is not subject to RBC requirements. Our other operating subsidiaries are not subject to regulatory capital requirements or RBC.
For the nine months ended September 30, 2018, we had a net decrease in cash of $619,000 compared with a net decrease of $1.8 million for the nine months ended September 30, 2017. The reduction in the use of cash of $1.2 million was due to a decrease in cash used in investing of $5.0 million mainly due to lower repurchases of fixed maturity securities. This was offset by an increase in net cash used in operating activities of $2.3 million and a decrease in cash provided by financing activities of $1.5 million related to policyholder account balances.
New Accounting Pronouncements
See Note 3 to our unaudited consolidated financial statements in this Form10-Q, which are incorporated by reference in this Item 2.4.
Item 4: Controls and Procedures
Disclosure Controls and Procedures
The Company’s management, with the participation of the Company’s Chief Executive Officer and Chief Financial Officer, has reviewed and evaluated the effectiveness of the Company’s disclosure controls and procedures (as defined in Rules13a-15(e) or15d-15(e) under the Securities Act of 1934, as amended) as of September 30, 2018. These controls and procedures have been designed to ensure that information required to be disclosed by the Company in the reports that it files or submits under the Exchange Act is recorded, processed, summarized and reported within the time periods specified in the Commission’s rules and forms. Based on this evaluation, the Company’s management has concluded that our disclosure controls and procedures were not effective.
During the 4th quarter of fiscal year 2018, we identified material weaknesses in our controls regarding our interim financial statement presentation. Based upon that discovery, our Chief Executive Officer and Chief Financial Officer have concluded that our disclosure controls and procedures are not effective at a level that provides reasonable assurance of timely reporting as of the date this report is filed.
The material weaknesses in our disclosure controls and procedures resulted from failure to timely present our quarterly report on Form10-Q to our outside auditors in a manner consistent with the presentation requirements for Smaller Reporting Companies under RegulationS-X. Specifically, we did not have adequate controls in place to assure that our report on Form10-Q would be presented to the auditors with the required interim period information in a timely manner.
Promptly upon our IPO, we prepared a disclosure controls and procedures policy and sought to implement the policy prior to preparation of this first Form10-Q. To remediate the material weaknesses described above, we will fully implement all aspects of the policy and create detailed timetables for presentation of our reports to our outside advisors and auditors such that all reviews may be completed in a timely manner. We expect that the remediation of these material weaknesses will be completed prior to the filing of the Company’s annual report on Form10-K for the fiscal year ended December 31, 2018.
Internal Control over Financial Reporting
As noted above, the Company failed to timely present a draft of its Form10-Q to its outside auditors, who upon review noted material errors in financial reporting including omissions of required financial statements and misclassifications in the statement of cash flows. Based on these material errors the Company’s management concluded there was a reasonable possibility that a material misstatement of the Company’s financial statements would not be prevented or detected on a timely basis because it did not adequately utilize the internal and external resources available to the Company relating to its financial reporting function. Therefore, management concluded that its internal control over financial reporting was not effective as of September 30, 2018.
In order to achieve effective internal controls over financial reporting, the Company will implement the disclosure controls and procedures policy discussed above and create detailed timetables for the preparation of financial disclosures. The Company will also provideon-going training around financial reporting in GAAP and the skills and knowledge required for those performing financial reporting functions in public companies. The Company’s management believes these steps will lead to an internal control process that is more efficient, effective and communicative with regard to accounting and financial matters and expects that the remediation of this material weakness in internal control over financial reporting will be completed prior to the filing of the Company’s annual report on Form10-K for the fiscal year ended December 31, 2018.
PART II – OTHER INFORMATION
Item 1. Legal Proceedings
We are, from time to time, involved in various legal proceedings in the ordinary course of business. While it is not possible to forecast the outcome of such legal proceedings, in light of existing insurance, reinsurance, and established reserves, we believe there is no individual case pending that is likely to have a material adverse effect on our financial condition or results of operations.
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