Director Resignation Upon Change in Principal Responsibilities
Our Corporate Governance Guidelines provide that any director who changes his or her principal employment, position, or professional role or affiliation shall notify the Governance Committee and offer his or her resignation from the Board. The Governance Committee will evaluate the facts and circumstances and make a recommendation to the Board whether to accept the offer of resignation or request that the director continue to serve on the Board. Any employee of Arconic who is also a director must offer to resign from the Board effective as of the same date that he or she retires or otherwise ceases to be an employee.
Meetings of the Board and Committees
During 2022, the Board held 11 meetings, the Audit Committee held seven meetings, the Compensation Committee held six meetings and the Governance Committee held five meetings. During 2022, each incumbent director attended at least 89% of the aggregate of all meetings of the Board and the committees on which he or she served and following his or her appointment to the Board or to such committees. All directors have access to materials for committee meetings, and are entitled to attend, as guests, any meeting of a committee on which they do not serve.
Attendance at Annual Meeting of Shareholders
Under Arconic’s Corporate Governance Guidelines, all directors are expected to attend the annual meeting of shareholders. All directors attended Arconic’s virtual annual meeting of shareholders in 2022.
Compensation Committee Interlocks and Insider Participation
No member of the Compensation Committee has served as one of our officers or employees at any time. None of our executive officers serves on the board or as a member of the compensation committee of any other company that has an executive officer serving as a member of our Board or as a member of our Compensation Committee.
We believe that accountability to and communication with our shareholders is critical to our success, and we actively seek shareholders’ input on topics such as business performance and overall corporate strategy, capital allocation, industry and market trends, corporate governance, and ESG initiatives. We provide information to our shareholders through a variety of formats, including our SEC reports, earnings calls, proxy statement, website, and ESG report. Our senior management, members of our Board and our investor relations team regularly engage with shareholders and respond to questions about Arconic through investor events, in-person non-deal roadshows, participation at investor conferences, and both inbound and outbound one-on-one calls or virtual meetings.
Communications with the Board
The Board believes that effective communication with the Company’s shareholders is important. Shareholders and other interested parties wishing to contact the Chairperson, the chair of any committee, individual directors or the independent directors as a group may do so by sending a written communication to the attention of the Chairperson of the Board of Directors c/o Corporate Secretary, 201 Isabella Street, Suite 400, Pittsburgh, PA 15212-5872.
Communications addressed to the Board or to a Board member are distributed to the Board or to any individual director or directors as appropriate. The Board has asked the Corporate Secretary to submit to the Board all communications received, excluding only those items that are not related to Board duties and responsibilities.
Director Orientation and Continuing Education
In consultation with the Governance Committee, management provides materials and briefings to new directors, on an individualized basis, to assist them in becoming familiar with our business, industry and corporate governance practices, and additional formal and informal opportunities to directors (including site visits to business operations) on an ongoing basis to enable them to better perform their duties and to recognize and deal appropriately with issues that arise. Director continuing education enhances the skills and knowledge necessary to fulfill director responsibilities. We also provide in-boardroom educational sessions on emerging issues and matters relevant to our business. During 2022, we conducted a visit by our directors to a manufacturing facility that included facility tours and educational presentations by facility personnel on a variety of subjects, including site history, manufacturing processes, equipment operation, research and development, and employee safety issues. Additionally, we encourage directors to participate in external continuing director education programs.