(c) Meetings of the Board; Actions by Written Consent. A quarterly meeting (each, a “Quarterly Meeting”) of the Board shall be held on the last Monday of each calendar quarter at 2:00 pm, Pacific time, or at such other time as the Board may select. Other meetings of the Board may be called by any director with at least 48 hours’ prior written notice. Meetings of the Board may be held either in person or by means of telephone or video conference or other communications device that permits all directors participating in the meeting to hear each other, at the offices of Viansa or at any place that shall be determined by the Board. At all meetings of the Board, a quorum shall not exist unless all directors of the Board are present (in person or by proxy). Board action may also be taken by written consent so long as it is signed by the directors necessary to take action in accordance herewith.
(d) Actions by the Board. All decisions of the Board shall be made by majority vote. None of the following actions may be taken by Sonoma Brands, the Company or Viansa unless the Board has given its prior written consent:
(i) Approval of the Annual Budget (defined in Section 3 below);
(ii) Any capital expenditure by Viansa over $100,000; or
(iii) enter into, amend or terminate any employment agreement or other employment arrangement with any senior management of Viansa.
(e) Actions requiring Sonoma Director Consent. Notwithstanding anything to the contrary herein, for so long as the Sonoma Entities collectively hold at least 397,239 shares of the Company’s Series A Stock, without par value (as adjusted to account for dividends, splits, subdivisions, combinations and similar events, the “Purchased Shares”), none of the following actions may be taken by the Company without the Sonoma Director’s prior approval:
(i) Amend the Charter (as such term is defined in that certain Shareholders’ Agreement, dated as of April 4, .2018, by and among the Company and its shareholders (the “Shareholders’ Agreement”), except as permitted by the Charter as in effect on the Effective Date, or the Shareholders’ Agreement;
(ii) Convert the Company to a partnership, limited liability company or any other form of entity other than in connection with the Sale of the Company;
(iii) Make any announcement or public release of information about Sonoma Entities’ ownership of any shares, or other involvement, in the Company; or
(iv) Issue any Preemptive Right Securities (as defined in the Shareholders’ Agreement), unless the Company has offered to sell such Preemptive Right Securities to the Sonoma Entities, along with the Major Investors (as defined in the Shareholders’ Agreement), in accordance with Section 7 of the Shareholders’ Agreement.
3. Annual Budget. During the term of this Agreement, Sonoma Brands shall prepare and deliver to the Board a proposed annual operating budget for Viansa for the following calendar year, which shall include statements of profit and losses, cash flows, a balance sheet and capital expenditure plan (an “Annual Budget”), at least one (1) week prior to the last Quarterly Meeting
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