Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
Filed by the Registrant x Filed by a Party other than the Registrant ¨
Check the appropriate box:
| | |
¨ | | Preliminary Proxy Statement |
| |
¨ | | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2) |
| |
x | | Definitive Proxy Statement |
| |
¨ | | Definitive Additional Materials |
| |
¨ | | Soliciting Material Pursuant to § 240.14a-12 |
DUPREE MUTUAL FUNDS
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
| | | | |
| |
x | | No fee required. |
| |
¨ | | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11 |
| | |
| | (1) | | Title of each class of securities to which transaction applies: |
| | (2) | | Aggregate number of securities to which transaction applies: |
| | (3) | | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined): |
| | (4) | | Proposed maximum aggregate value of transaction: |
| | (5) | | Total fee paid: |
| |
¨ | | Fee paid previously with preliminary materials |
| |
¨ | | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
| | |
| | (1) | | Amount Previously Paid: |
| | (2) | | Form, Schedule or Registration Statement No.: |
| | (3) | | Filing Party: |
| | (4) | | Date Filed: |
DUPREE MUTUAL FUNDS
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
October 26, 2016
September 20, 2016
The Annual Meeting of Shareholders of Dupree Mutual Funds, a Kentucky business trust, (the “Trust”), will be held at the Hilton Lexington Downtown Hotel, 369 West Vine Street, Lexington, Kentucky 40507, on Wednesday, October 26, 2016, at 10:00 A. M., Lexington time, for the following purposes:
| 2. | Ratification of selection of Ernst & Young LLP as the independent certified public accountants for the Trust for the year ending June 30, 2017; and |
Shareholders are cordially invited to meet with the officers and Trustees of the Trust prior to the meeting, beginning at 9:30 A.M. at the Hilton Lexington Downtown Hotel. This notice of annual meeting, proxy statement and proxy are first being delivered, mailed or transmitted to shareholders on September 20, 2016.
MICHELLE M. DRAGOO
Secretary
125 South Mill Street
Lexington, Kentucky 40507
YOUR VOTE IS IMPORTANT!
Shareholders of record on September 7, 2016 are urged to read carefully and follow the instructions on the enclosed proxy card, indicate their choices as to each of the matters to be acted upon, and to date, sign, and return the completed and signed proxy in the accompanying envelope, which requires no postage if mailed in the United States.
You may also vote by internet by going to the websitewww.proxyvote.com and following the instructions on the website, or by telephone by calling 1-800-690-6903, or in person at the annual meeting. Broadridge Financial Solutions, Inc. (“Proxy Solicitor”) has been engaged by the Trust to assist in the proxy solicitation process. In connection with internet and telephone voting, the Proxy Solicitor and the Trust will use procedures designed to authenticate each shareholder’s identity, to allow the shareholder to authorize the voting of his or her shares in accordance with the shareholder’s instructions, and to confirm that the shareholder’s instructions have been properly recorded.
Your prompt return of the proxy will help the Trust avoid the additional expense of further solicitation to assure a quorum at the meeting
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF
PROXY MATERIALS FOR THE ANNUAL MEETING OF
SHAREHOLDERS TO BE HELD ON OCTOBER 26, 2016
This Proxy Statement and the 2016 Annual Report are available at:http://www.dupree-funds.com/forms.html
DUPREE MUTUAL FUNDS
Annual Meeting of Shareholders
October 26, 2016
PROXY STATEMENT
This statement is furnished in connection with the solicitation of proxies by the Board of Trustees of Dupree Mutual Funds, a Kentucky business trust, (the “Trust”), for use at the Annual Meeting of Shareholders of the Trust to be held on Wednesday, October 26, 2016, 10:00 A.M. Lexington time at the Hilton Lexington Downtown Hotel, 369 West Vine Street, Lexington, Kentucky 40507 and at any and all adjournments thereof. This Proxy Statement and related proxy card are first being delivered, mailed or transmitted to shareholders beginning on September 20, 2016.
Shareholders of the Trust of record on September 7, 2016 are being asked to vote in favor of the nominees of the Board of Trustees of the Trust; and in favor of ratification of the selection of Ernst & Young to serve as independent certified public accountants for the Trust for the year ending June 30, 2017.
If the enclosed form of proxy is properly executed and returned in time to be voted at the meeting, the shares covered thereby will be voted in accordance with the instructions marked thereon by the shareholders. You may vote by internet by going to the website www.proxyvote.com and following the instructions provided on the website or you may vote by telephone by calling 1-800-690-6903 and following the instructions. You may also vote in person at the Annual Meeting. You may contact Dupree Mutual Funds at1-800-866-0614 or 859-254-7741 for additional assistance. Any proxy may be revoked at any time prior to its exercise by a written notice of revocation addressed to and received by the Secretary of the Trust, by delivering a duly executed proxy bearing a later date, or by attending the Annual Meeting and voting in person.
Executed proxies that are unmarked will be voted as follows:
All Series:
| 1. | For the nominees of the Board of Trustees of the Trust in the election of Trustees; |
| 2. | In favor of ratification of the selection of Ernst & Young, LLP to serve as independent certified public accountants for the Trust for the year ending June 30, 2017; and |
| 3. | In favor of Proxy Holders’ use of discretion in acting upon any and all other matters which may properly come before the meeting and any adjournments thereof. |
1
| | | | | | | | |
| | 1. ELECTION OF TRUSTEES | | | 2. RATIFY INDEPENDENT CERTIFIED PUBLIC ACCOUNTANT | | 3. USE OF PROXY HOLDERS’ DISCRETION |
Alabama Tax-Free Income Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
Kentucky Tax-Free Income Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
Kentucky Tax-Free Short-to-Medium Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
Mississippi Tax-Free Income Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
North Carolina Tax-Free Income Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
North Carolina Tax-Free Short-to-Medium Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
Tennessee Tax-Free Income Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
Tennessee Tax-Free Short-to-Medium Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
Intermediate Government Bond Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
Taxable Municipal Bond Series | | | CUMULATIVE VOTE | | | VOTE | | VOTE |
A representative from Broadridge Financial Solutions, Inc. (“Broadridge”) will determine if a quorum is present and will tabulate the votes and serve as an inspector of election for the annual meeting. An additional inspector will be present at the meeting.
As of September 7, 2016, the record date, there were 175,316,393.045 shares of beneficial interest of the Trust outstanding, being comprised of
| | | | |
| 2,364,845.332 | | | Shares of Alabama Tax-Free Income Series |
| 127,261,956.801 | | | Shares of Kentucky Tax-Free Income Series |
| 16,056,694.598 | | | Shares of Kentucky Tax-Free Short-to-Medium Series |
| 907,493.491 | | | Shares of Mississippi Tax-Free Income Series |
| 12,957,673.524 | | | Shares of North Carolina Tax-Free Income Series |
| 2,300,950.752 | | | Shares of North Carolina Tax-Free Short-to-Medium Series |
| 9,682,598.866 | | | Shares of Tennessee Tax-Free Income Series |
| 1,053,510.383 | | | Shares of Tennessee Tax-Free Short-to-Medium Series |
| 1,617,971.491 | | | Shares of Intermediate Government Bond Series |
| 1,112,697.807 | | | Shares of Taxable Municipal Bond Series |
all having no par value. As of September 7, 2016, no person was known to the Trust to be the beneficial owner of more than five percent (5%) of the outstanding shares of the Kentucky Tax-Free Income Series.
2
As of September 7, 2016, the following persons were known to the Trust to be beneficial owners of shares of more than five percent (5%) of the outstanding shares of the following Series:
| | | | | | | | |
Name(s) and Address of Beneficial Owner(s) | | Number of Shares and Nature of Beneficial Ownership | | | Percent of Shares Outstanding Held | |
Alabama Tax-Free Income Series | | | | | | | | |
| | |
Charles Schwab & Co., Inc. 101 Montgomery Street San Francisco, CA 94104 | |
| 245,698.318
Shared investment and voting power |
| | | 10.39 | % |
| | |
National Financial Services LLC FEBO BB&T Company DBA Wilbranch & Company 223 West Nash Street Wilson, NC 27893 | |
| 230,013.218
Shared investment and voting power |
| | | 9.73 | % |
| | |
Kentucky Tax-Free Short-to-Medium Series | | | | | | | | |
| | |
National Financial Services LLC FEBO CEBANTCO as nominee agent for Central Bank and Trust Company 300 West Vine Street Lexington, KY 40507 | |
| 1,949,361.479
Shared investment and voting power |
| | | 12.14 | % |
| | |
Unified Trust Company 2353 Alexandria Drive Suite 100 Lexington, KY 40504 | |
| 956,446.404
Shared investment and voting power |
| | | 5.96 | % |
| | |
Mississippi Tax-Free Income Series | | | | | | | | |
| | |
National Financial Services LLC FEBO Trustmark National Bank 248 East Capitol Street Jackson, MS 39201 | |
| 262,489.881
Shared investment and voting power |
| | | 28.92 | % |
| | |
National Financial Services LLC FEBO Chew Investments LLC 345 Richardson Road Ridgeland, MS 39157 | |
| 67,455.242
Sole investment power |
| | | 7.43 | % |
| | |
Martha A. Fulton 2181 Highway 82 West Greenville, MS 38701 | |
| 46,114.170
Sole investment power |
| | | 5.08 | % |
| | |
NC Tax-Free Income Series | | | | | | | | |
| | |
Charles Schwab & Co., Inc. 101 Montgomery Street San Francisco, CA 94104 | |
| 1,902,449.268
Shared investment and voting power |
| | | 14.68 | % |
| | |
National Financial Services LLC FEBO BB&T Company DBA Wilbranch & Company 223 West Nash Street Wilson, NC 27893 | |
| 1,597,088.226
Shared investment and voting power |
| | | 12.32 | % |
3
| | | | | | | | |
Name(s) and Address of Beneficial Owner(s) | | Number of Shares and Nature of Beneficial Ownership | | | Percent of Shares Outstanding Held | |
NC Tax-Free Income Series (continued) | | | | | | | | |
| | |
National Financial Services LLC FEBO AMG National Trust Bank 6295 Greenwood Plaza Boulevard Greenwood Village, CO 80111 | |
| 1,034,918.929
Shared investment and voting power |
| | | 7.99 | % |
| | |
NC Tax-Free Short-to-Medium Series | | | | | | | | |
| | |
Charles Schwab & Co., Inc. 101 Montgomery Street San Francisco, CA 94104 | |
| 446,186.432
Shared investment and voting power |
| | | 19.38 | % |
| | |
Henry W. Burnett 641 Oaklawn Avenue Winston Salem, NC 27104 | |
| 254,389.002
Sole investment power |
| | | 11.05 | % |
| | |
TN Tax-Free Income Series | | | | | | | | |
| | |
Charles Schwab & Co., Inc. 101 Montgomery Street San Francisco, CA 94104 | |
| 2,326,356.998
Shared investment and voting power |
| | | 24.03 | % |
| | |
TN Tax-Free Short-to-Medium Series | | | | | | | | |
| | |
Charles Schwab & Co., Inc. 101 Montgomery Street San Francisco, CA 94104 | |
| 244,683.968
Shared investment and voting power |
| | | 23.23 | % |
| | |
George Herda 9391 Whittingham Drive Brentwood, TN 37027-8462 | |
| 54,691.709
Sole investment power |
| | | 5.19 | % |
| | |
Intermediate Government Bond Series | | | | | | | | |
| | |
Hospice of Lake Cumberland 100 Parkway Drive Somerset KY 42503 | |
| 113,595.914
Shared investment and voting power |
| | | 7.02 | % |
| | |
Taxable Municipal Bond Series | | | | | | | | |
| | |
Hardin County Water District No. 2 Elizabethtown, KY 42702-0970 | |
| 323,235.903
Shared investment and voting power |
| | | 29.05 | % |
| | |
National Christian Charitable Foundation 11625 Rainwater Drive, Suite 500 Alpharetta, GA 30004 | |
| 282,112.037
Shared investment and voting power |
| | | 25.35 | % |
| | |
Vanguard Brokerage Services 455 Devon Park Drive Wayne, PA 19087 | |
| 110,686.970
Shared investment and voting power |
| | | 9.95 | % |
4
As of September 7, 2016, the current Trustees, and Officers of the Trust, as a group beneficially owned 1.56% directly or indirectly of theKentucky Tax-Free Income Series.
| | | | | | | | |
Name(s) and Address of Beneficial Owner(s) | | Number of Shares and Nature of Beneficial Ownership | | | Percent of Shares Outstanding Held | |
Kentucky Tax-Free Income Series | | | | | | | | |
| | |
James C. Baughman, Jr. 1999 Richmond Road Suite 2A Lexington, KY 40502 | |
| 21,933.081
Shared investment and voting power |
| | | .02 | % |
| | |
William A. Combs, Jr. 111 Woodland Avenue #510 Lexington, KY 40502-6423 | |
| 817,389.777
Shared investment and voting power(1) |
| | | .64 | % |
| | |
C. Timothy Cone 201 West Short Street Lexington, KY 40507 | |
| 90,868.187
Shared investment and voting power(2) |
| | | .07 | % |
| | |
Ann Rosenstein Giles 343 Waller Avenue, Suite 100 Lexington, KY 40504 | |
| 1,346.323
Sole investment and voting power |
| | | .00 | % |
| | |
Marc A Mathews, CPA, CTP 2104 Lakeside Drive Lexington, KY 40502 | |
| 6.203.867
Sole investment and voting power |
| | | .00 | % |
| | |
Thomas P. Dupree, Sr. P.O. Box 1149 Lexington, KY 40588 | |
| 955,874.752
Shared investment and voting power(3) |
| | | .75 | % |
| | |
Gay M. Elste P.O. Box 28 Versailles, KY 40383 | |
| 65,260.378
Sole investment and voting power |
| | | .05 | % |
| | |
Allen E. Grimes, III P.O. Box 1149 Lexington, KY 40588 | |
| 37,341.655
Shared investment and voting power(4) |
| | | .03 | % |
| | |
Michelle Dragoo P.O. Box 1149 Lexington, KY 40588 | |
| 1,143.906
Shared investment and voting power |
| | | .00 | % |
| | |
Vince Harrison P.O. Box 1149 Lexington, KY 40588 | |
| 132.382
Sole investment and voting power |
| | | .00 | % |
| (1) | 688,639.884 sole investment and voting power; 128,749.893 beneficial ownership only-legal ownership and voting power in others |
| (2) | 68,378.478 sole investment and voting power; 18,052.566 beneficial ownership only-legal ownership in others; 4,437.143 legal ownership and voting power-beneficial ownership in others |
| (3) | 431,271.580 sole investment and voting power; 330,869.862 shared investment and voting power; 193,733.310 beneficial ownership only-legal ownership and voting power in others |
| (4) | 13,173.340 sole investment and voting power; 24,168.315 beneficial ownership only-legal ownership in others |
5
As of September 7, 2016, the current Trustees, and Officers of the Trust, as a group beneficially owned 1.41% directly or indirectly of theKentucky Tax-Free Short-to-Medium Series.
| | | | | | | | |
Name(s) and Address of Beneficial Owner(s) | | Number of Shares and Nature of Beneficial Ownership | | | Percent of Shares Outstanding Held | |
Kentucky Tax-Free Short-to-Medium Series | | | | | | | | |
| | |
C. Timothy Cone 201 West Short Street Lexington, KY 40507 | |
| 76,824.661
Shared investment and voting power(1) |
| | | .48 | % |
| | |
Thomas P. Dupree, Sr. P.O. Box 1149 Lexington, KY 40588 | |
| 148,658.850
Sole investment and voting power |
| | | .93 | % |
| | |
Allen E. Grimes, III P.O. Box 1149 Lexington, KY 40588 | |
| 360.793
Shared investment and voting power(2) |
| | | 0.00 | % |
| (1) | 33,286.362 sole investment and voting power; 3,186.501 beneficial ownership only-legal ownership in others; 40,351.798 legal ownership and voting power-beneficial ownership in others |
| (2) | Beneficial ownership only – legal ownership in others |
As of September 7, 2016, the current Trustees and Officers of the Trust, as a group beneficially owned directly or indirectly less than 1% of theIntermediate Government Bond Series
A copy of the Annual Report of Dupree Mutual Funds for the fiscal year ended June 30, 2016, including financial statements, has been mailed to shareholders of record at the close of business on that date, and to persons who became shareholders of record between that time and the close of business on September 7, 2016, the record date for the determination of the shareholders who are entitled to be notified of and to vote at the meeting.Copies of the Annual Report may be obtained by shareholders free of charge by contacting the Trust at: Dupree Mutual Funds, P.O. Box 1149, Lexington, KY, 40588-1149 or calling (800) 866-0614. Copies of the Annual Report will be mailed by first class mail or other equally prompt means within one business day of receipt of the request. Copies of the Annual Report may also be viewed via the Internet at www.dupree-funds.com.
Shareholders are entitled to one vote for each full share, and a proportionate vote for each fractional share, of the Trust held as of the record date except with respect to the election of Trustees, as to which cumulative voting shall apply. Cumulative voting allows a shareholder to multiply the number of votes they are entitled to cast by the number of Trustees for whom they are entitled to vote and cast the product of the multiplication for a single nominee or distribute the product among two (2) or more nominees. In accordance with Kentucky law, shares owed by three or more persons as co-fiduciaries will be voted in accordance with the will of the majority of such fiduciaries, unless a written instrument or court order providing to the contrary has been filed with the Secretary of the Trust.
A majority of the shares of the Trust entitled to vote shall constitute a quorum for the transaction of business. A majority of the shares voted, at a meeting where a quorum is present, shall decide any questions, except where a different vote is specified by the Investment Company Act of 1940, and a plurality shall elect a Trustee. If no instruction is given on a proxy, the proxy will be votedin favor of the nominees as trustees,in favor of selection of Ernst & Young LLP to serve as independent certified public accountants, andin favor of use of Proxy Holders discretion in acting upon any and all other matters which may properly come before the meeting and any adjournments thereof. Abstentions and broker no-votes will not count toward a quorum though they will be counted with the majority of votes cast on any item of business if a quorum is present. With respect to proposals requiring approval of a majority of shareholders under the Investment Company Act of 1940 abstentions and broker no-votes will count towards a quorum. This will have the effect of a vote against those proposals. Abstentions and broker no-votes will not affect the outcome of the vote for Trustees.
The costs of the meeting, including the solicitation of proxies, will be paid by the Trust. The Annual Meeting of Shareholders is required to be held pursuant to the Declaration of Trust, and the expense of the meeting, including such items as printing, postage, meeting room, Proxy Solicitor are considered to be reasonable business expenses. Persons holding shares as nominees will be reimbursed, upon request, for their reasonable expenses in sending soliciting material to the principals of the accounts. In addition to the solicitation of proxies by mail, officers and Trustees of the Trust may solicit proxies in person or by telephone.
6
The date of this Proxy Statement is September 20, 2016.
7
1. ELECTION OF TRUSTEES
The Trust’s Board of Trustees has nominated the five (5) persons listed below for election as Trustees for the ensuing year, each to hold office until the 2017 Annual Meeting of Shareholders and until their successors are duly elected and qualified. All of the nominees are members of the present Board of Trustees of the Trust and all of the nominees are independent of the Trust’s Investment Adviser. The Trustees have determined to have the Board of Trustees be 100% independent. This means that the Trustees’ sole objective is to represent the shareholders of the Trust. Officers of the Investment Adviser will serve as officers of the Trust and attend all meetings of the Board of Trustees.
A shareholder using the enclosed form of proxy can vote for all or any of the nominees of the Board of Trustees or can withhold his or her vote from all or any of such nominees. If the proxy card is properly executed but unmarked it will be voted for all of the nominees. Each of the nominees has agreed to serve as a Trustee if elected; however, should any nominee become unable or unwilling to accept nomination or election, the persons named in the proxy will exercise their voting power in favor of such other person or persons as the Board of Trustees of the Trust may recommend.
In electing Trustees, shareholders are entitled to exercise cumulative voting rights. Under cumulative voting, each shareholder has the right to cast, in person or by proxy, an aggregate amount of votes equal to the number of shares held by such shareholder, multiplied by the number of Trustees to be elected, and the shareholder may cast the whole number of votes for one candidate, or distribute such votes among two or more candidates. The accompanying form of proxy confers cumulative voting rights on the persons named thereon as proxies.
| | | | | | | | | | |
Nominees for Trustee |
| | | | | |
Name, Address and Age | | Position(s) held with Funds | | Term of Office and Length of Time Served | | Principal Occupation(s) During Past 5 Years | | Number of Portfolios in Fund Complex Overseen by Trustee or Nominee | | Other Directorships Held by Trustee or Nominee During Past Five Years |
| | | | | |
William A. Combs, Jr. 111 Woodland Ave, #510 Lexington, KY 40502 Age: 76 | | Chairman of the Board of Trustees and Trustee of Dupree Mutual Funds | | One Year Term;
28 Years of Service | | Officer, Director:
Mercedes-Benz of Cincinnati, Ohio (1988-2016); Mercedes-Benz of West Chester, Ohio (2003- 2016) | | 10 | | N/A |
| | | | | |
James C. Baughman, Jr. 1999 Richmond Road Suite 2A Lexington, KY 40502 Age: 53 | | Trustee | | One Year Term;
9 Years of Service | | President, CJN Advisors, LLC (2013-present; business consulting); President, Blue Horse Entries, LLC (2014 to present; online business support services for equestrian events); Chief Executive Officer, Secretary, Treasurer, Director Office Suites Plus, Inc. (1998-2013; executive office space rental) | | 10 | | Advisory Board, Community Trust Bank, Lexington, KY |
| | | | | |
C. Timothy Cone 201 West Short Street Lexington, KY 40507 Age: 72 | | Trustee of Dupree Mutual Funds and Chair of Nominating Committee | | One Year Term;
14 Years of Service | | Of Counsel, Gess, Mattingly & Atchison, P.S.C. (law firm;President 1994-2016) | | 10 | | N/A |
8
Nominees for Trustee (Continued)
| | | | | | | | | | |
Name, Address and Age | | Position(s) held with Funds | | Term of Office and Length of Time Served | | Principal Occupation(s) During Past 5 Years | | Number of Portfolios in Fund Complex Overseen by Trustee or Nominee | | Other Directorships Held by Trustee or Nominee During Past Five Years |
| | | | | |
Ann Rosenstein Giles 343 Waller Avenue, Suite 100 Lexington, KY 40504 Age: 64 | | Trustee of Dupree Mutual Funds and Chair of Valuation Committee | | One Year Term;
5 Years of Service | | AJ Marketing Partners (self-employed marketing consultant; 1987-present) | | 10 | | N/A |
| | | | | |
Marc A. Mathews, CPA, CTP 2104 Lakeside Drive Lexington, KY 40502 Age: 58 | | Trustee of Dupree Mutual Funds and Chair of Audit Committee | | One Year Term
5 Years of Service | | Vice President for Finance and Business, Transylvania University (2009-present) | | 10 | | Director, Bank of the Bluegrass |
Ms. Giles and Messrs. Baughman, Combs, Cone and Mathews currently serve as Trustees of Dupree Mutual Funds and are standing for re-election. Set forth below is certain biographical information about the Trustee nominees, including a description of the specific experience, qualifications, attributes and skills that led to the conclusion that the person should serve as a member of our Board in light of the Trust’s business and structure.
James C. Baughman, Jr. — Mr. Baughman served until May, 2013 as the Chief Executive Officer, Secretary, Treasurer, and as a Director of Office Suites Plus, Inc. and its wholly owned subsidiary, Office Suites Plus Properties, Inc. (collectively “Office Suites Plus”). Office Suites Plus was a privately held business that provided high quality office and conference facilities with advanced technology and support services to corporations. Mr. Baughman is President of CJN Advisors, LLC , a business consulting firm and is also President of Blue Horse Entries, LLC, an online business supporting equestrian sport horse competitions and clinics. Mr. Baughman’s educational background is in the area of finance. His individual qualifications and skills include board-level and senior executive experience in the areas of corporate governance, strategic planning, finance and accounting, operations and marketing, real estate and technology.
William A. Combs, Jr. — Mr. Combs currently served as an Officer and Director of Mercedes-Benz of Cincinnati, Ohio, Mercedes-Benz of West Chester, Ohio until 2016. He previously served as an Officer and Director of a family controlled lumber and supply business. His individual qualifications and skills include senior management experience, corporate governance, finance, strategic thinking and consensus building. Mr. Combs has served in leadership roles on numerous local civic boards.
C. Timothy Cone — Mr. Cone currently serves as Of Counsel to Gess, Mattingly & Atchison, P.S.C., a law firm based in Lexington, Kentucky. He previously served as President of the firm from 1994-2016. The principal areas of his law practice relate to Business Organizations and Transactions and Commercial Lending and Real Estate. His individual qualifications and skills include senior management experience in the areas of business formations, mergers and acquisitions, corporate governance, and strategic thinking. Mr. Cone has extensive experience with the Kentucky thoroughbred industry and he has served in leadership roles on numerous local civic boards.
Ann Rosenstein Giles — Ms. Giles is a self-employed marketing consultant. She has worked in various capacities in the advertising and marketing field in New York, Michigan, and Kentucky. Her individual qualifications and skills include senior management experience, marketing and advertising, strategic thinking, and business development.
Marc A. Mathews — Mr. Mathews serves as Vice President for Finance and Business for Transylvania University, a Lexington private institution of higher education. Mr. Mathews previously served as Treasurer and Controller of the University of Kentucky, and Senior Audit Manager for Pricewaterhouse Coopers, L.L.P. Mr. Mathews’ educational background is in Business
9
Administration and Accounting, and he is a Certified Public Accountant and a Certified Treasury Professional. Mr. Mathews serves or has served on numerous local civic boards. His individual qualifications include senior management experience, corporate governance, finance, strategic thinking and consensus building.
Officers of the Trust (Not nominees for Trustee)
| | | | | | | | | | |
Name, Address and Age | | Position(s) held with Funds | | Term of Office and Length of Time Served | | Principal Occupation(s) During Past 5 Years | | Number of Portfolios in Fund Complex Overseen by Officers | | Other Directorships Held by Officers |
| | | | | |
Thomas P. Dupree, Sr. 125 South Mill Street Lexington, KY 40507 Age: 86 | | President of Dupree Mutual Funds Elected President by Trustees | | One Year Term; 37 Years of Service | | Chairman, Dupree & Company, Inc. (broker/dealer/investment adviser) | | N/A | | N/A |
| | | | | |
Allen E. Grimes, III 125 South Mill Street Lexington, KY 40507 Age: 54 | | Executive Vice President; elected Executive Vice President by Trustees | | One Year Term;11 Years of Service | | President, Dupree & Company, Inc. (broker/dealer/investment adviser); | | N/A | | N/A |
| | | | | |
Michelle M. Dragoo 125 South Mill Street Lexington, KY 40507 Age: 55 | | Vice President, Secretary, Treasurer; elected Vice President, Secretary & Treasurer by Trustees | | One Year Term; 19 Years of Service as Vice President, 17 Years of Service as Secretary, Treasurer | | Vice President, Secretary, Treasurer of Dupree & Company, Inc. (broker/dealer/ investment adviser) | | N/A | | N/A |
| | | | | |
Vince Harrison 125 South Mill Street Lexington, KY 40507 Age:45 | | Assistant Secretary, Assistant Treasurer; elected by Trustees | | One Year Term; 1 Year of Service | | Vice President of Dupree & Company, Inc. (broker/dealer/ investment adviser) | | N/A | | N/A |
| | | | | |
Gay M. Elste P.O. Box 28 Versailles, KY 40383 Age: 65 | | Compliance Officer; elected by Trustees | | One Year Term;12 Years of Service as Compliance Officer; 35 Years of Service as legal counsel to Trust | | Attorney at Law, Darsie & Elste; Anstruther Farm (cattle farming) | | N/A | | N/A |
For the fiscal year ended June 30, 2016, the Trust paid to Dupree & Company, Inc. investment advisory fees and transfer agent fees totaling $7,555,133
10
During the past five years none of the “Non-Interested” Trustees or any of their immediate family members has had any direct or indirect interest in the investment adviser of the Trust or of any entity having any direct or indirect control of the investment adviser.
| | |
Name of Trustee | | Dollar Range of Equity Securities in the Trust as of September 7, 2016 |
James C. Baughman, Jr. | | Over $100,000 |
William A. Combs, Jr. | | Over $100,000 |
C. Timothy Cone | | Over $100,000 |
Ann Rosenstein Giles | | $10,001 - $50,000 |
Marc A. Mathews | | $10,001 - $50,000 |
COMPENSATION FROM THE TRUST
| | | | | | | | | | | | |
Name of Person, Position | | Aggregate Compensation From Trust | | Pension or Retirement Benefits Accrued As Part of Trust Expenses | | Estimated Annual Benefits Upon Retirement | | | Total Compensation From Trust and Trust Complex Paid to Trustees/ Legal Counsel & Compliance Officer | |
James C. Baughman, Jr. Trustee | | $29,000 | | None-No Pension or Retirement Plan | | | None | | | $ | 29,000 | |
William A. Combs, Jr. Chairman, Trustee | | $29,000 | | None-No Pension or Retirement Plan | | | None | | | $ | 29,000 | |
C. Timothy Cone Trustee | | $29,000 | | None-No Pension or Retirement Plan | | | None | | | $ | 29,000 | |
Ann Rosenstein Giles Trustee | | $29,000 | | None-No Pension or Retirement Plan | | | None | | | $ | 29,000 | |
Marc A. Mathews Trustee | | $29,000 | | None-No Pension or Retirement Plan | | | None | | | $ | 29,000 | |
Gay M. Elste Compliance Officer Legal Counsel | | $47,987.50-Legal Services;$39,235.65- Compliance Officer | | None-No Pension or Retirement Plan | | | None | | | $ | 87,223 | |
The Board of Trustees has authorized the payment of a fee of $25,000 to each of the non-interested Trustees for the fiscal year ending June 30, 2017, plus a fee of $2,000 to each of the non-interested Trustees for each audit committee meeting attended.
The Board of Trustees has an audit committee, a nominating committee, and a valuation committee each comprised of all of the non-interested trustees, but it does not have an executive committee. The audit committee, the nominating committee and the valuation committee have been established pursuant to the Trust’s By-laws and not by separate charter. The audit committee receives the SEC required communication from the independent auditor, meets with the independent auditor to discuss the annual audit, internal controls and any additional issues or concerns identified by the auditor or Trustees. The audit committee also meets with the investment adviser/transfer agent to discuss the annual audit, internal controls and any additional issues. The audit committee then recommends to the Board of Trustees that the audited financial statements be included in the Annual Report to shareholders. The audit committee selects the independent auditor and recommends ratification of the selection to the Board of Trustees and shareholders of the Trust, identifies to the independent auditor any matters to be reviewed by the independent auditor, and approves the fees to be charged to the Trust by the independent auditor. The audit committee met twice during the fiscal year ended June 30, 2016, with all members in attendance. The audit committee has not identified a “financial expert,” believing that the collective experience and expertise of all of the audit committee members in assessing the performance of companies and the evaluation of financial statements is sufficient to assess the issues which can reasonably be expected to be raised by the Trust’s financial statements.
11
The Board of Trustees oversees the Trust’s risk profile and the management processes for assessing and managing risk. Periodically throughout the year, the Board reviews strategic risks and opportunities facing the Trust and aspects of the Trust business. Categories of risk reviewed include but are not limited to the following: Audit (risks related to financial controls, legal, regulatory and compliance); Finance (risks related to the capital structure of the enterprise, including borrowings, liquidity, expenditures, and market forces); Corporate Governance and Ethics (compliance with statutory and regulatory measures); and Shareholder security (privacy, cyber security). The Board, together with management, reviews policies and guidelines to assess the performance and functioning of the Trust’s overall risk management function.
The nominating committee nominates the persons to serve as the Trustees, with said nominees to be submitted to the shareholders at their annual meeting. Potential nominees are identified by the Trustees and the qualifications of the nominees are evaluated by the Trustees in their capacities as members of the nominating committee. The nominating committee seeks persons with business, professional and educational backgrounds, and life experiences that demonstrate an ability and willingness to serve as stewards on behalf of the shareholders and prospective shareholders of the Trust. The nominating committee also seeks candidates that are cognizant of and supportive of the regulatory, business and compliance responsibilities inherent in the position as Trustee. The Trust has no separate diversity policy. The nominating committee will consider nominees recommended by security holders when a vacancy occurs among the Trustees, in which event any security holder needs to write to the Trust identifying the nominee and providing information about his/her qualifications. All shareholders may communicate directly to any officer or Trustee at their own addresses provided by this Proxy Statement, the Trust’s Annual Report or Statement of Additional Information. Shareholder communications may be sent to the Trust for forwarding to Trustees or officers. All shareholder communications will be relayed to the Trustees.
The officers of the Trust include a Chairman of the Board of Trustees, Chairmen of the Nominating, Audit and Valuation committees, all of whom are selected by the Trustees from among their members, and a President; Executive Vice President; Vice President, Secretary and Treasurer; an Assistant Secretary and an Assistant Treasurer, all of whom are employees of the Investment Adviser and selected by the Trustees, and a Compliance Officer, selected by the Trustees and independent of the Investment Adviser. The Vice President, Secretary and Treasurer is one individual serving in the several capacities. The Assistant Secretary and Assistant Treasurer is one individual serving in two capacities. The Compliance Officer is also the independent Legal Counsel to the Trust and Trustees. No other person holds more than one position. The leadership structure is based on having Trustees who are independent of management, providing oversight of management and allowing all Trustees to participate in all committee activities, including quarterly meetings of the Trustees with the Trust’s Compliance Officer/Legal Counsel providing direct Risk Oversight independent from management. The structure is seen to maximize the participation and oversight of all Trustees.
All of the 2016 nominees attended the October 27, 2015, Annual Meeting of shareholders. During the fiscal year ended June 30, 2016, all Trustees attended all of the four meetings of the Board of Trustees, and all Trustees attended both meetings of the Audit Committee, the meeting of the Nominating Committee and the meeting of the Valuation Committee.
The Board of Trustees does not have a compensation committee; however, all of the Trustees, being independent Trustees, determine both their own salaries and the fee arrangement for the Compliance Officer, the only Trust Officer directly compensated by the Trust. All of the Trustees have experience with business organizations and utilize their collective judgment to determine what they believe to be fair and reasonable compensation for the duties performed and responsibilities undertaken. Upon request, officers of the Trust may provide information to the Trustees concerning compensation paid to similarly situated directors or trustees of mutual funds. The Trustees do not engage external compensation consultants, but rather may consider comparably situated municipal bond fund compensation of directors, the expenses and size of the Trust and any new or additional responsibilities to be undertaken by the Trustees. No officers of the Trust participate in the Trustees deliberations concerning compensation.
At the October 27, 2015, Annual Meeting of Shareholders 169,913,816.690 Dupree Mutual Funds shares were outstanding and entitled to vote. Of the shares outstanding and entitled to vote 102,110,007.140 shares were present and voting in person or by proxy, for a percentage of 60.095%.
12
2. | RATIFICATION OF SELECTION OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS |
The selection by the Board of Trustees of the firm of Ernst & Young LLP, certified public accountants, as the independent certified public accountants for the fiscal year ending June 30, 2017, will be submitted for ratification by the shareholders at the annual meeting. If approved, Ernst & Young LLP will perform audit, tax preparation and other accounting services for the Trust for the fiscal year ending June 30, 2017.
The affirmative vote of a majority of the Trust’s outstanding voting securities is required for ratification of the selection of Ernst & Young LLP as defined in the Investment Company Act of 1940, the phrase “vote of a majority of the outstanding voting securities” means the vote of the holders of the lesser of (a) 67% of the shares present in person or represented by proxy and entitled to vote at the meeting, if the holders of more than 50% of the outstanding shares are so present or represented, and (b) more than 50% of the outstanding shares. Representatives of Ernst & Young LLP are not expected to be in attendance at the annual meeting.
For the fiscal years ended June 30, 2015 and June 30, 2016 Ernst & Young LLP billed the Trust $133,800 and $141,900 respectively for audit services provided to the Registrant.
Fees for audit related-services that are reasonably related to the performance of the audit of the Registrant’s financial statements and are not reported under Audit fees were $-0- and $-0- for fiscal years ended June 30, 2015 and 2016 respectively.
For the fiscal years ended June 30, 2015 and June 30, 2016 Ernst & Young LLP billed the Trust $49,300 and $39,500 respectively for professional services for tax compliance, tax advice, and tax planning, which included preparation of the Trust’s federal and state tax returns and review of the Tax portions of the Trust’s Prospectus and Statement of Additional Information.
For the fiscal years ended June 30, 2015 and June 30, 2016 Ernst & Young LLP billed the Trust $36,300 and $37,400 respectively for all other services which for the fiscal year ended June 30, 2015 consisted of examination of transfer agent ($10,000); Anti-Money Laundering Advisory services ($7,700); Internal control agreed upon procedures ($10,200); and review of semi-annual report ($8,400). For the fiscal year ended June 30, 2016, services consisted of examination of transfer agent ($10,300); Anti-Money Laundering Advisory services ($7,900); Internal control agreed upon procedures ($10,500) and review of semi-annual report ($8,700).
For the fiscal years ending June 30, 2015 and June 30, 2016, prior to recommending engagement of the independent auditors, the audit committee had received from Ernst & Young LLP a proposed scope of services to be provided during the forthcoming fiscal year. The proposed scope of services delineates the audit and permitted non audit services to be completed. In addition, during the course of any fiscal year, the audit committee may and has identified other areas for review by the independent auditors. Services are provided by the independent auditors only after approval by the audit committee. Communications between the independent auditors and the audit committee concerning the scope of services, both audit and non audit services, are made directly and not through management. All (100%) of the services described above in paragraphs (a) through (d) were approved by the audit committee. Ernst & Young LLP does not provide services for the Trust’s investment adviser absent pre-approval by the audit committee. For the fiscal years ended June 30, 2015 and June 30, 2016 Ernst & Young LLP engaged no persons other than its own full-time permanent employees to perform the audit of the Trust’s financial statements. For the fiscal years ended June 30, 2015 and June 30, 2016 Ernst & Young LLP billed the Trust $85,600 and $76,900 respectively for non-audit services. The audit committee does not consider the provision of the non-audit services to be incompatible with maintaining the principal accountant’s independence
3. | INVESTMENT ADVISORY SERVICES and TRANSFER AGENT SERVICES FOR EACH SERIES OF THE TRUST |
Dupree & Company, Inc. (“Dupree”) currently serves as the investment adviser to each Series of the Trust pursuant to separate written investment advisory agreements previously approved by the shareholders of each Series at the Annual Meeting of Shareholder held on October 22, 2014. Each Investment Advisory Agreement commenced November 1, 2014 and will
13
continue in effect until October 31, 2016. Thereafter, at least annually the investment advisory agreements for each Series must be specifically approved by the Trust’s Board of Trustees at a meeting called for that purpose or by a vote of the holders of a majority of the Series’ shares, and in either case, also by a vote of a majority of the Trust’s Trustees who are not “interested persons” of Dupree or the Trust within the meaning of the Investment Company Act of 1940, as amended (the “1940 Act”).
On August 29, 2016 the Board of Trustees voted to approve continuation of the Agreements for an additional year commencing November 1, 2016 and continuing until October 31, 2017.
Each investment advisory agreement is subject to termination by either party without penalty on sixty (60) days written notice to the other party, and it terminates automatically in the event of its assignment.
Under the investment advisory agreements for each of the eight tax-free municipal bond Series and the Taxable Municipal Bond Series, Dupree is compensated for its services at the annual rate of .50 of 1% of the first $100,000,000 average daily net assets; .45 of 1% of the average daily net assets between $100,000,001 and $150,000,000; .40 of 1% of the average daily net assets between $150,000,001 and $500,000,000; and .35 of 1% of the average daily net assets between $500,000,000 and $750,000,000; .30 of 1% of the average daily net assets between $750,000,001 and $1,000,000,000 and .25 of 1% of the average daily net assets in excess of $1,000,000,000. Under the investment advisory agreement for the Intermediate Government Bond Series, Dupree is compensated for its services at the annual rate of .20 of 1% of the average daily net assets.
Dupree & Company serves as the Transfer Agent for each Series of the Trust pursuant to a contract which is subject to annual renewal by the Board of Trustees. The Transfer Agent fee is based on the net asset value of each Series of the Trust and is computed for each Series at the annual rate of .15 of 1% of the first $20,000,000 of assets and .12 of 1% of all amounts in excess of $ 20,000,000.
OTHER BUSINESS
The management of the Trust knows of no other business which may come before the meeting. However, if any additional matters are properly presented at the meeting, it is intended that the persons named in the enclosed proxy, or their substitutes, will vote such proxy in accordance with their judgment on such matters.
“HOUSEHOLDING” OF PROXY MATERIALS
In accordance with the notices the Trust has sent to registered shareholders, the Trust is sending only one copy of its Annual Report and proxy statement to shareholders who share the same last name and mailing address, unless they have notified the Trust that they want to continue receiving multiple copies. Each shareholder will continue to receive a separate proxy card. The Trust understands that the brokerage community has mailed similar notices to holders of Trust shares who hold their shares in street name. This practice, known as “householding,” is permitted by the SEC and is designed to reduce duplicate mailings and save printing and postage costs, as well as conserves natural resources.
Shareholders who currently receive multiple copies of the annual report and proxy statement at their address and would like to request “householding” of their communications should contact their broker if they are a street name shareholder, or if they are a registered shareholder, should contact the Trust. Shareholders who are “householding” their communications, but who wish to begin to receive separate copies of the annual report and proxy statement in the future, may also notify their broker or the Trust. The Trust will promptly deliver a separate copy of the Annual Report and proxy statement at a shared address to which a single copy was delivered upon written or verbal request to: Dupree Mutual Funds, P.O. Box 1149, Lexington, KY 40588, 859-254-7741 or 1-800-866-0914.
SHAREHOLDERS’ PROPOSALS
If a shareholder wishes to present a proposal at the 2017 Annual Meeting of Shareholders, scheduled for that year, such proposal must be received by the Secretary of the Trust at the Trust’s Lexington office prior to May 23, 2017. The Trustees and officers of the Trust welcome the opportunity to discuss proposals or suggestions any shareholder may have.
14
| | |
PROXY TABULATOR P.O. BOX 9112 FARMINGDALE, NY 11735 | | To vote by Internet 1) Read the Proxy Statement and have the proxy card below at hand. 2) Go to websitewww.proxyvote.com 3) Follow the instructions provided on the website. Remember that equal shares of total votes will be allocated to the non-withheld trustees as nominated. To vote by Telephone 1) Read the Proxy Statement and have the proxy card below at hand. 2) Call1-800-690-6903 3) Follow the instructions. Remember that equal shares of total votes will be allocated to the non-withheld trustees as nominated. To vote by Mail 1) Read the Proxy Statement. 2) Check the appropriate boxes on the proxy card below. 3) Sign and date the proxy card. 4) Return the proxy card in the envelope provided. |
| | | | | | | | |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | | | | | | | | |
| | | | | | |
| | | | | | E13658-P82791 KEEP THIS PORTION FOR YOUR RECORDS |
| | | DETACH AND RETURN THIS PORTION ONLY |
|
| | | | | | | | | | | | | | |
| | | | | | | | | | | | |
| | | | | | For All | | Withhold All | | For All Except | | To withhold authority to vote for any individual nominee(s), mark “For All Except” and write the name(s) of the nominee(s) on the line below.Equal shares of total votes will be allocated to the non-withheld trustees as nominated. | |
| | | | | | | | | | |
1. | | ELECTION OF TRUSTEES Nominees: | | | | ¨ | | ¨ | | ¨ | | | | |
| | 01) James C. Baughman, Jr. | | 04) Ann Rosenstein Giles | | | | | | | | | | |
| | 02) William A. Combs, Jr. | | 05) Marc A. Mathews | | | | | | | | | | |
| | 03) C. Timothy Cone | | | | | | | | | | | | |
| | | | | | |
| | For | | Against | | Abstain |
| | | |
2. APPROVAL OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS. | | ¨ | | ¨ | | ¨ |
| | | |
3. TO TRANSACT SUCH OTHER BUSINESS AS MAY PROPERLY COME BEFORE THE ANNUAL MEETING OR ANY ADJOURNMENTS OR POSTPONEMENTS THEREOF. | | ¨ | | ¨ | | ¨ |
| | | | | | |
For address changes and/or comments, please check this box and write them on the back where indicated. | | ¨ | | | | |
| | | | | | |
| | | | Yes | | No |
| | | |
The undersigned hereby acknowledges receipt of the accompanying Notice of Annual Meeting and Proxy Statement, each dated September 20, 2016.All joint owners, all Trustees and other required co-signees, etc. MUST sign.When signing as attorney, trustee, executor, administrator, custodian, guardian or corporate officer, please give full title. | | Please indicate if you plan to attend this meeting. | | ¨ | | ¨ |
| | | | | | | | |
| | | | |
| | | | | | | | |
Signature [PLEASE SIGN WITHIN BOX] | | Date | | | | Signature [Joint Owners] | | Date |
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS
FOR THE ANNUAL MEETING OF SHAREHOLDERS: THE PROXY STATEMENT IS AVAILABLE AT
www.dupree-funds.com/forms.html
Your vote is important.
Your prompt return of the proxy will help the Trust avoid the additional expense of further solicitation to
assure a quorum at the meeting. We hope you will be able to attend the annual shareholder’s meeting.
E13659-P82791
DUPREE MUTUAL FUNDS
PROXY SOLICITED BY THE BOARD OF TRUSTEES
FOR ANNUAL MEETING OF SHAREHOLDERS
OCTOBER 26, 2016
The undersigned hereby constitutes and appoints ALLEN E. GRIMES, III and MICHELLE DRAGOO and each of them, with full power of substitution, to represent the UNDERSIGNED at the Annual Meeting of the Shareholders of DUPREE MUTUAL FUNDS (the “Trust”) to be held at theHilton Lexington Downtown Hotel, 369 West Vine Street, Lexington, KY 40507-1636on WEDNESDAY, OCTOBER 26, 2016 at 10:00 A.M., Lexington time, and at any adjournments thereof to vote all of the shares of the Trust which the undersigned would be entitled to vote, with all powers the undersigned would possess if personally present.
THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED IN THE MANNER INSTRUCTED HEREIN BY THE UNDERSIGNED SHAREHOLDER ON THE MATTERS PROPOSED ON THE REVERSE SIDE BY THE TRUST. IF THE PROXY IS SIGNED BUT NO INSTRUCTION IS GIVEN, THIS PROXY WILL BE VOTEDFOR THE PROPOSALS. THE PROXIES MAY VOTE AT THEIR DISCRETION ON ANY OTHER MATTER WHICH MAY PROPERLY COME BEFORE THE MEETING.
PLEASE SIGN AND DATE ON THE REVERSE SIDE.
| | | | | | | | |
| | | | | | | | |
| | | | Address Changes/Comments: | | |
| | | |
| | | | | | |
| | | |
| | | | | | |
| | | |
| | | | | | |
| | | |
| | | | | | |
| | | | |
| | | | | | | | |
(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)