Successfully preventing fraud requires an ongoing commitment from all of us. This includes actively participating in the prevention, detection, and reporting of suspected fraud, whether committed by an internal or external party. As employees we will not engage, directly or indirectly, in bribery, kick-backs, account falsification, false claims, time fraud or any other fraudulent or corrupt business practices.
Fraudulent actions are not only unethical, but may also be a violation of law,Bell has a “zero tolerance” stance with regards to all confirmed fraud situations. If you are approached by anyone with an opportunity to engage in fraudulent activities, you must report the incident to your manager and Corporate Security or through the confidential Employee Help Line available at clearviewconnects.com or by calling 1 866 298 2942 (toll free).
2.12.3 | Corporate Credit Cards and Bell Funds |
We are personally responsible for funds, cash, cheques, postage, etc., over which we have control. Corporate credit cards are not to be used for personal cash withdrawals or purchases and other charge cards are to be used only for business purposes. We must also ensure that all expense vouchers, benefit claims and invoices are accurate and properly authorized.
Corporate policy regarding the use of corporate credit cards and corporate travel is detailed on the Travel and Expenses Management intranet site.We should, unless unavailable, use the services of suppliers with whom Bell has negotiated agreements (e.g. travel agents, airlines,car-rental agencies, taxi companies, hotels).
2.12.4 | Hiring Consultants or Contractors |
Hiring of contractors, consultants or other external resourcesmust follow the rules as outlined on the Contractors and Consultants Procurement intranet site and hiring of external resourcesmust also comply with the principles and procedures of the Contractor Program Policy and the requirements of the relevant Bell Policies available on the Corporate Policies & Ethics intranet site, including the Personnel Security Policy. In addition, all contractors performing high-risk work must bepre-qualified to ensure all workers are competent, trained and compliant with the health and safety requirements of Bell, prior to conducting any work for Bell, as outlined in the Directive on contractor safety and high-risk services.
2.12.5 | Electronic Procurement and Electronic Processing of Expense Reports |
Bell electronically processes much of its procurement needs including employee expense reports and accounting for corporate credit card payments.All employee expense reports and credit card payments must be approved by a leader one level above the employee submitting the reports.
2.12.6 | Business Books and Records |
Bell’s books and records contain information essential to effective and efficient operations. They form the basis upon which key decisions about Bell are made by our executives, financial analysts, shareholders, investors, and regulators.
Because they are so crucial to Bell meeting its legal, regulatory and financial obligations, we must ensure that all documents, reports, plans and records falling under our responsibility are accurate and complete. We must also ensure that all transactions are properly authorized.
In preparing and maintaining our books and records,we must:
· | | adhere to all accepted accounting standards and practices, rules, regulations and controls applicable to us |
· | | ensure that all entries are recorded accurately, on time, in the proper accounts, and are properly documented |
· | | record all funds, assets and transactions; we may not establish any undisclosed or unrecorded fund or assets for any purpose |
· | | keep books and records which reflect fairly, accurately and in reasonable detail Bell’s transactions, acquisitions and disposal of assets and other relevant activities |
· | | sign only those documents we believe to be accurate and truthful |
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