U.S. SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
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FORM 10-QSB/A
Amendment No. 1
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QUARTERLY REPORT under Section 13 or 15(d) of the Securities Exchange Act of 1934
For the quarterly period ended March 31, 2005
Commission File Number 33-54566
EXCHANGE BANCSHARES, INC.
(Exact name of small business issuer as specified in its charter)
Ohio
34-1721453
(State or other jurisdiction of incorporation)
(IRS employer identification number)
237 Main Street, PO Box 177, Luckey, Ohio 43443
(Address of principal executive offices) (Zip code)
Issuer’s telephone number (419) 833-3401
Check whether the issuer (1) filed all reports required to be filed by Section 13 or 15(d) of the Exchange Act during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes X No _____
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The number of common shares outstanding as of June 30, 2005 was 586,644 shares, par value $5.00 per share. There were no preferred shares outstanding.
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Transitional Small Business Disclosure Format
Yes
No X .
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EXCHANGE BANCSHARES, INC.
FOR THE QUARTER ENDED MARCH 31, 2005
Explanatory Note
This Amendment to Exchange Bancshares, Inc.’s (the “Company”) Quarterly Report on Form 10-QSB for the quarter ended March 31, 2005 includes restated financial statements as of March 31, 2005 and December 31, 2004, and for the quarters ended March 31, 2005 and 2004. This restatement relates to our application of Statement of Financial Accounting Standard No. 109. “Accounting for Income Taxes” (“Statement 109”).
The principal application of Statement 109 to the Company’s consolidated financial statements relates to the accounting for the Company’s net operating loss carryforwards and the valuation allowance for deferred tax assets. As a result of an updated review and analysis of the requirements of Statement 109 and the consideration of various factors, including the Company’s recent losses and decreases in loans, deposits and net interest income, the Company has restated the consolidated financial statements for the quarters ended March 31, 2005 and 2004, and for the year ended December 31, 2004 to reflect an increase in the valuation allowance for deferred tax assets of $35,000 for the quarter ended March 31, 2005, $117,000 for the quarter ended March 31, 2004 and $196,000 for the year ended December 31, 2004.
This application of Statement 109 results in the following changes in reported net loss for the periods presented in this report:
·
an increase of $35,000 in the net loss for the quarter ended March 31, 2005;
·
an increase of $117,000 in the net loss for the quarter ended March 31, 2004.
This application of Statement 109 also results in changes to comprehensive income and the consolidated statements of cash flows and balance sheets.
The following tables summarize the effect of the restatement on the Company’s consolidated financial statements for the quarters ended March 31, 2005 and 2004:
March 31, 2005
March 31, 2004
As
As
previously
As
previously
As
reported
restated
reported
restated
(Dollars in thousands, except per share data)
Statements of Operations
Federal income tax credit
$
(35)
$
-
$
(117)
$
-
Net loss
(77)
(112)
(222)
(339)
Net loss per share
(0.13)
(0.19)
(0.38)
(0.58)
Comprehensive Income
Net loss
(77)
(112)
(222)
(339)
Total comprehensive loss
(226)
(261)
(140)
(257)
Statements of Cash Flows
Net loss
(77)
(112)
(222)
(339)
Accrued interest receivable
and other assets
(67)
(32)
(129)
(12)
2
Balance Sheets
Accrued interest receivable and
other assets
1,429
1,069
1,369
1,123
Total assets
87,522
87,162
101,410
101,164
Total shareholders’ equity
8,397
8,037
9,058
8,812
Total liabilities and shareholders’
equity
87,522
87,162
101,410
101,164
The restatement had no impact on cash flow from operations and as shown in Note 5, the Bank continues to be classified as “well capitalized” under the regulatory framework for prompt corrective action.
This Report, as amended, covers the quarter ended March 31, 2005 and was originally filed on May 16, 2005. This Report has been amended to restate certain financial statements and related financial results only and does not reflect events after the filing of the original report and does not modify or update disclosures as originally filed, except as required to reflect the effect of the restatement. Contemporaneously with the filing of this Report, we have also filed an amended Annual Report on Form 10-KSB/A for the year ended December 31, 2004.
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EXCHANGE BANCSHARES, INC.
Form 10-QSB for the Quarter Ended March 31, 2005
TABLE OF CONTENTS
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Page
PART I. FINANCIAL INFORMATION
Item 1. | Financial Statements (Unaudited) | |
Consolidated Balance Sheets March 31, 2005 and December 31, 2004 | 5 | |
| ||
Consolidated Statements of Operations Three months ended March 31, 2005 and 2004 | 6 | |
| ||
Consolidated Statements of Shareholders’ Equity Three months ended March 31, 2005 and 2004 | 7 | |
Consolidated Statements of Cash Flows Three months ended March 31, 2005 and 2004 | 8 | |
Notes to Consolidated Financial Statements | 9 | |
Item 2. | Management’s Discussion and Analysis of Financial Condition and Results of Operations | 14 |
Item 3. | Controls and Procedures | 19 |
PART II. OTHER INFORMATION
Item 1. | Legal Proceedings | 20 |
Item 2. | Unregistered Sales of Equity Securities and Use of Proceeds | 20 |
Item 3. | Defaults upon Senior Securities | 20 |
Item 4. | Submission of Matters to a Vote of Security Holders | 20 |
Item 5. | Other Information | 20 |
Item 6. | Exhibits | 20 |
SIGNATURES | 21 |
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PART 1. FINANCIAL INFORMATION
ITEM 1. FINANCIAL STATEMENTS
EXCHANGE BANCSHARES, INC.
CONSOLIDATED BALANCE SHEETS (Unaudited)
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March 31, 2005 | December 31, 2004 | |
(Dollars in thousands, except share data) | (As restated) | (As restated) |
ASSETS | ||
CASH AND CASH EQUIVALENTS | ||
Cash and due from banks | $ 2,776 | $ 1,719 |
Interest-bearing demand deposits in banks | 10 | 12 |
Federal funds sold | 1,166 | 598 |
Total cash and cash equivalents | 3,952 | 2,329 |
SECURITIES | ||
Available-for-sale, at fair value | 19,036 | 22,258 |
Restricted stock, at cost | 692 | 686 |
Total securities | 19,728 | 22,944 |
LOANS | 60,283 | 62,274 |
Less allowance for loan losses | 1,132 | 1,106 |
Net loans | 59,151 | 61,168 |
PREMISES AND EQUIPMENT, NET | 3,262 | 3,318 |
ACCRUED INTEREST RECEIVABLE AND OTHER ASSETS | 1,069 | 960 |
TOTAL ASSETS | $ 87,162 ===== | $ 90,719 ===== |
LIABILITIES AND SHAREHOLDERS’ EQUITY | ||
LIABILITIES | ||
Deposits: | ||
Non-interest bearing | $ 13,473 | $ 11,903 |
Interest-bearing | 65,283 | 70,104 |
Total deposits | 78,756 | 82,007 |
Federal Home Loan Bank borrowing | 73 | 74 |
Accrued interest payable and other liabilities | 296 | 340 |
Total liabilities | 79,125 | 84,421 |
SHAREHOLDERS’ EQUITY | ||
Preferred shares, $25.00 par value. Authorized 750 shares; no shares issued | - | - |
Common stock, $5.00 par value. Authorized 750,000 shares; issued and outstanding 586,644 shares | 2,933 | 2,933 |
Additional paid-in capital | 5,071 | 5,071 |
Retained earnings | 282 | 394 |
Accumulated other comprehensive loss | (249) | (100) |
Total shareholders’ equity | 8,037 | 8,298 |
TOTAL LIABILITIES AND SHAREHOLDERS’ EQUITY | $ 87,162 ======= | $ 90,719 ======= |
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See accompanying notes to consolidated financial statements.
5
EXCHANGE BANCSHARES, INC.
CONSOLIDATED STATEMENTS OF OPERATIONS (Unaudited)
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Three Months Ended March 31, (As restated) | |||
(Dollars in thousands, except share data) | 2005 | 2004 | |
INTEREST INCOME | |||
Loans, including fees | $ 976 | $ 1,120 | |
Investment securities | 145 | 177 | |
Federal funds sold and other | 7 | 11 | |
Total interest income | 1,128 | 1,308 | |
INTEREST EXPENSE | |||
Deposits | 269 | 382 | |
Federal Home Loan Bank borrowing | 2 | 1 | |
Total interest expense | 271 | 383 | |
Net interest income | 857 | 925 | |
PROVISION FOR LOAN LOSSES | 99 | 382 | |
Net interest income, after provision for loan losses | 758 | 543 | |
NON-INTEREST INCOME | |||
Service charges on deposit accounts | 84 | 96 | |
Secondary market loan fees | 10 | 5 | |
Net gain on sale of securities | 1 | - | |
Other | 25 | 19 | |
Total non-interest income | 120 | 120 | |
NON-INTEREST EXPENSES | |||
Salaries, wages and employee benefits | 485 | 507 | |
Occupancy of premises | 133 | 147 | |
Bank, ATM and credit card charges | 39 | 44 | |
Data processing | 46 | 46 | |
Directors fees | - | - | |
Audit and other professional fees | 58 | 39 | |
State and other taxes | 26 | 28 | |
Postage and courier | 31 | 28 | |
Supplies and printing | 17 | 18 | |
Advertising | 46 | 9 | |
Legal | 40 | 41 | |
Telephone | 18 | 23 | |
Other | 51 | 72 | |
Total non-interest expenses | 990 | 1,002 | |
Loss before federal income taxes | (112) | (339) | |
FEDERAL INCOME TAX CREDIT | - | - | |
NET LOSS | $ (112) ====== | $ (339) ======= | |
NET LOSS PER SHARE Based on 586,644 shares in 2005 and 2004 | $ (0.19) ====== | $ (0.58) ====== |
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See accompanying notes to consolidated financial statements.
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EXCHANGE BANCSHARES, INC.
CONSOLIDATED STATEMENTS OF SHAREHOLDERS’ EQUITY (Unaudited)
Three Months ended March 31, 2005 and 2004
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Common Stock | Additional paid-in capital | Retained earnings | Accumulated other comprehensive income(loss) | Total | |
(Dollars in thousands) | |||||
BALANCE AT DECEMBER 31, 2004, as restated | $ 2,933 | $ 5,071 | $ 394 | $ (100) | $ 8,298 |
Comprehensive loss: | |||||
Net loss, as restated | - | - | (112) | - | (112) |
Change in net unrealized loss, net of reclassification adjustments and related income taxes | - | - | - | (149) | (149) |
Total comprehensive loss, as restated | - | - | - | - | (261) |
BALANCE AT MARCH 31, 2005, as restated | $ 2,933 ====== | $ 5,071 ====== | $ 282 ====== | $ (249) ====== | $ 8,037 ====== |
BALANCE AT DECEMBER 31, 2003, as restated | $ 2,933 | $ 5,071 | $ 958 | $ 107 | $ 9,069 |
Comprehensive loss: | |||||
Net loss, as restated | - | - | (339) | - | (339) |
Change in net unrealized gain, net of reclassification adjustments and related income taxes | - | - | - | 82 | 82 |
Total comprehensive loss, as restated | - | - | - | - | (257) |
BALANCE AT MARCH 31, 2004, as restated | $ 2,933 ====== | $ 5,071 ====== | $ 619 ====== | $ 189 ===== | $ 8,812 ====== |
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See accompanying notes to consolidated financial statements.
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EXCHANGE BANCSHARES, INC.
CONSOLIDATED STATEMENTS OF CASH FLOWS (Unaudited)
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Three Months Ended March 31, (As restated) | |||
2005 | 2004 | ||
(Dollars in thousands) | |||
CASH FLOWS FROM OPERATING ACTIVITIES | |||
Net loss | $ (112) | $ (339) | |
Adjustments to reconcile net loss to net cash provided by operating activities: | |||
Provision for loan losses | 99 | 382 | |
Depreciation | 59 | 63 | |
Investment securities amortization, net | 82 | 104 | |
Federal Home Loan Bank stock dividends | (6) | (5) | |
Net gain on sale of securities | (1) | - | |
Loss from sale of other real estate owned and equipment | - | 21 | |
Effects of changes in operating assets and liabilities: | |||
Accrued interest receivable and other assets | (32) | (12) | |
Accrued interest payable and other liabilities | (44) | (101) | |
Net cash provided by operating activities | 45 | 113 | |
CASH FLOWS FROM INVESTING ACTIVITIES | |||
Purchases of available-for-sale securities | - | (937) | |
Proceeds from sale of available-for-sale securities | 1,879 | - | |
Proceeds from maturities of available-for-sale securities | 1,036 | 602 | |
Net decrease in loans | 1,918 | 2,221 | |
Purchases of premises and equipment | (3) | (34) | |
Proceeds from disposal of equipment | - | 17 | |
Proceeds from sale of other real estate owned | - | 215 | |
Net cash provided by investing activities | 4,830 | 2,084 | |
CASH FLOWS FROM FINANCING ACTIVITIES | |||
Net decrease in deposits | (3,251) | (362) | |
Repayment of Federal Home Loan Bank borrowing | (1) | (1) | |
Net cash used in financing activities | (3,252) | (363) | |
NET INCREASE IN CASH AND CASH EQUIVALENTS | 1,623 | 1,834 | |
CASH AND CASH EQUIVALENTS | |||
Beginning of period | 2,329 | 6,702 | |
End of period | $ 3,952 ===== | $ 8,536 ===== | |
SUPPLEMENTAL DISCLOSURES | |||
Cash paid during the period for interest | $ 268 | $ 384 | |
Cash paid during the period for income taxes | - | - | |
Loans transferred to other real estate owned | - | 95 | |
Change in deferred income taxes on net unrealized | |||
gain (loss) on available-for-sale securities | 77 | (41) | |
Change in net unrealized gain (loss) on available-for-sale securities | (226) | 123 |
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See accompanying notes to consolidated financial statements.
8
EXCHANGE BANCSHARES, INC.
NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (Unaudited)
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Exchange Bancshares, Inc. (the “Company”) was incorporated in 1992 in the State of Ohio as a one-bank holding company for its wholly-owned subsidiary, The Exchange Bank (the “Bank”). The Company, through its subsidiary, operates in one industry segment, the commercial banking industry.
The Bank, an Ohio chartered bank organized in 1906, provides financial services through its five branches located in Luckey, Ohio, and nearby communities. These communities are the source of substantially all deposit and loan activities. The majority of the Bank’s income is derived from commercial and retail lending activities and investments in securities. Its primary deposit products are checking, savings, and term certificate accounts, and its primary lending products are residential mortgage, commercial, and installment loans. Substantially all loans are secured by specific items of collateral including business and consumer assets and real estate. Commercial loans are expected to be repaid from cash flow from operations of business. Real estate loans are secured by both residential and commercial real estate.
The consolidated financial statements have been prepared without audit. In the opinion of management, all adjustments (which include normal recurring adjustments) necessary to present fairly the Company’s financial position at March 31, 2005, and the results of operations and changes in cash flows for the periods presented have been made.
Certain information and footnote disclosures typically included in financial statements prepared in accordance with generally accepted accounting principles have been omitted. The Annual Report for the Company for the year ended December 31, 2004, contains consolidated financial statements and related footnote disclosures, which should be read in conjunction with the accompanying consolidated financial statements. The results of operations for the period ended March 31, 2005 are not necessarily indicative of the operating results for the full year or any future interim period.
Selected accounting policies followed by the Company are presented below.
USE OF ESTIMATES IN PREPARING FINANCIAL STATEMENTS
In preparing consolidated financial statements in conformity with generally accepted accounting principles, management is required to make estimates and assumptions that affect the reported amounts of assets and liabilities as of the date of the balance sheet and reported amounts of revenues and expenses during each reporting period. Actual results could differ from those estimates. The most significant area involving the use of management’s estimates and assumptions which are particularly susceptible to significant change in the near term are the determination of the allowance for loan losses and provision for loan losses, as well as the valuation allowance for deferred tax assets. The Company recently received a comment letter from the Securities and Exchange Commission (the “SEC”) regarding its Form 10-KSB for 2004, as more fully described in Note 2 of the Notes to Consolidated Financial Statements.
PRINCIPLES OF CONSOLIDATION
The consolidated financial statements include the accounts of the Company and its wholly-owned subsidiary. All significant intercompany balances and transactions have been eliminated in consolidation.
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LOANS
Loans that management has the intent and ability to hold for the foreseeable future or until maturity or pay-off generally are stated at their outstanding principal amount, adjusted for charge-offs, the allowance for loan losses and any deferred loan fees or costs on originated loans. Interest is accrued based upon the daily outstanding principal balance. Loan origination fees and certain direct origination costs are capitalized and recognized as an adjustment of the yield of the related loan.
Interest income is not reported when full repayment is in doubt, typically when the loan is impaired or payments are past due over 90 days. All interest accrued but not collected for loans that are placed on nonaccrual or charged-off is reversed against interest income. The interest on these loans is accounted for on the cash-basis or cost-recovery method, until qualifying for return to accrual. Loans are returned to accrual status when all the principal and interest amounts contractually due are brought current and future payments are reasonably assured.
ALLOWANCE FOR LOAN LOSSES
The allowance for loan losses is established as losses are estimated to have occurred through a provision for loan losses charged to income. Loan losses are charged against the allowance when management believes the uncollectibility of a loan balance is confirmed. Subsequent recoveries, if any, are credited to the allowance.
The allowance for loan losses is evaluated on a regular basis by management and is based upon management’s periodic review of the collectibility of the loans in light of historical experience, the nature and volume of the loan portfolio, adverse situations that may affect the borrower’s ability to repay, estimated value of any underlying collateral and prevailing economic conditions. This evaluation is inherently subjective as it requires estimates that are susceptible to significant revision as more information becomes available.
PER SHARE DATA
Net income (loss) per share is computed based on the weighted average number of shares of common stock outstanding during each year.
NOTE 2. SECURITIES AND EXCHANGE COMMISSION COMMENT LETTER
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Subsequent to the Company filing its Form 10-KSB for the year ended December 31, 2004, the Company received a comment letter from the Securities and Exchange Commission (“SEC”) which included questions relating to the accounting and reporting of the valuation allowance for deferred tax assets. As a result of such comments, the Company performed an updated review and analysis of the requirements of Statement of Financial Accounting Standards No. 109, “Accounting for Income Taxes”, as they relate to the accounting for net operating loss carryforwards and the valuation allowance for deferred tax assets. As a result of such analysis and the consideration of various factors, including the Company’s recent losses and decreases in loans, deposits and net interest income, the Company has restated the quarters ended March 31, 2005 and 2004 consolidated financial statements to reflect an increase in the valuation allowance for defe rred tax assets of $35,000 for the quarter ended March 31, 2005 and $117,000 for the quarter ended March 31, 2004. In addition, the December 31, 2004 consolidated financial statements were restated, as filed on Form 10-KSB/A.
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NOTE 3. DEFINITIVE AGREEMENT
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On April 13, 2005, the Company announced that it has entered into an Agreement and Plan of Merger (the “Merger Agreement”) with Rurban Financial Corp. (“Rurban”), an Ohio corporation located in Defiance, Ohio. Pursuant to the Merger Agreement, the Company will be merged with and into Rurban, with Rurban being the surviving corporation of such merger. According to the terms of the Merger Agreement, one-half of the Company’s shares will be exchanged for cash at the rate of $22.00 per share and the other half of the shares will be exchanged for Rurban shares at the exchange rate of 1.555 Rurban shares for each Company share, all subject to adjustments, including without limitation a downward adjustment should the Company’s shareholders’ equity, as defined, fall below $8.1 million at the last day of the month preceding the closing date. Based on the closing price of Rurban shares of $14.22 on April 12, 2005, t he aggregate purchase price of the merger transaction would be approximately $12.9 million. The Merger Agreement is subject to shareholder and regulatory approval and is expected to be completed during the second half of 2005.
The Company and the Bank have entered into an Administrative Services Agreement with Rurban whereby management of Rurban will provide various services to the Company and the Bank for a fee of $3,500 per week, plus out-of-pocket expenses.
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NOTE 4. LOANS AND ALLOWANCE FOR LOAN LOSSES
Loans are summarized as follows:
(Dollars in thousands) | March 31, 2005 | December 31, 2004 | ||
Amount | Percent | Amount | Percent | |
Loans secured by real estate: | ||||
Construction | $ 1,475 | 2.4 % | $ 1,714 | 2.8 % |
Residential properties | 30,240 | 50.2 % | 31,083 | 49.9 % |
Non-residential properties, including farm land | 18,378 | 30.5 % | 18,632 | 29.9 % |
Agricultural production | 793 | 1.3 % | 851 | 1.4 % |
Commercial and industrial | 2,059 | 3.4 % | 2,115 | 3.4 % |
Consumer | 6,964 | 11.6 % | 7,505 | 12.0 % |
Municipal | 374 | 0.6 % | 374 | 0.6 % |
Total loans | $60,283 ===== | 100.0 % ====== | $62,274 ====== | 100.0 % ====== |
Activity in the allowance for loan losses is summarized as follows:
Three Months Ended March 31, 2005 | Year Ended December 31, 2004 | Three Months Ended March 31, 2004 | |
(Dollars in thousands) | |||
Beginning balance | $ 1,106 | $ 1,395 | $ 1,395 |
Provision for loan losses | 99 | 542 | 382 |
Loans charged-off | (105) | (921) | (346) |
Recoveries | 32 | 140 | 29 |
Transfer to other liabilities | - | (50) | (66) |
Ending balance | $ 1,132 ====== | $ 1,106 ====== | $ 1,394 ====== |
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During the first quarter of 2004, the Bank transferred $66,000 from the allowance for loan losses to other liabilities representing the Bank’s calculation of credit loss relating to unfunded loan commitments. There was no such transfer made during the first quarter of 2005.
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NOTE 5. REGULATORY MATTERS
The following table illustrates the compliance by the Company and the Bank with currently applicable regulatory capital requirements at March 31, 2005.
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Actual (As restated) | Minimum Capital Requirement | Minimum to be Well Capitalized Under Prompt Corrective Action Provisions | |||||
Amount | Ratio | Amount | Ratio | Amount | Ratio | ||
(Dollars in thousands) | |||||||
As of March 31, 2005: | |||||||
Total Capital (to Risk- | |||||||
Weighted Assets) | |||||||
Consolidated | $ 8,914 | 15.9% | $ 4,518 | > 8.0% | $ N/A | N/A | |
Bank | 8,799 | 15.7% | 4,511 | > 8.0% | 5,639 | > 10.0% | |
Tier I Capital (to Risk- | |||||||
Weighted Assets) | |||||||
Consolidated | $ 8,203 | 14.6% | $ 2,259 | > 4.0% | $ N/A | N/A | |
Bank | 8,088 | 14.4% | 2,256 | > 4.0% | 3,383 | > 6.0% | |
Tier I Capital (to | |||||||
Average Assets) | |||||||
Consolidated | $ 8,203 | 9.3% | $ 3,531 | > 4.0% | $ N/A | N/A | |
Bank | 8,088 | 9.2% | 3,527 | > 4.0% | 4,408 | > 5.0% |
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NOTE 6. COMMITMENTS AND CONTINGENT LIABILITIES
At March 31, 2005, the Company had commitments to originate or fund loans totaling $8,590,000, and no commitments to purchase or sell loans.
In the normal course of business, the Company and Bank may be involved in various legal actions, but in the opinion of management and its legal counsel, the ultimate disposition of such matters is not expected to have a material adverse effect on the consolidated financial statements.
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The Company has entered into “change of control” agreements with four officers. The agreements provide for the payment of a specified multiple of each employee’s annual salary upon certain specified events taking place, such as the consummation of the transactions contemplated by the Merger Agreement described in Note 3. The maximum amount of compensation due to these employees is approximately $679,000. Since payment of such amount is contingent upon the occurrence of specified events, which have not and may not occur, no accrual for such payment has been reflected in the March 31, 2005 financial statements.
An amendment to the change of control agreements was authorized and approved by the Board of Directors on April 12, 2005. The agreement was amended to reflect changes in the federal tax laws.
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ITEM 2. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS
(Dollars in thousands, except share data)
The following discussion and analysis represents a review of the Company’s consolidated financial condition and results of operations. This review should be read in conjunction with the consolidated financial statements presented elsewhere in this report.
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Recent Developments
This Amendment to Exchange Bancshares, Inc.’s (the “Company”) Quarterly Report on Form 10-QSB for the quarter ended March 31, 2005 includes restated financial statements as of March 31, 2005 and December 31, 2004, and for the quarters ended March 31, 2005 and 2004. This restatement relates to our application of Statement of Financial Accounting Standard No. 109. “Accounting for Income Taxes” (“Statement 109”).
The principal application of Statement 109 to the Company’s consolidated financial statements relates to the accounting for the Company’s net operating loss carryforwards and the valuation allowance for deferred tax assets. As a result of an updated review and analysis of the requirements of Statement 109 and the consideration of various factors, including the Company’s recent losses and decreases in loans, deposits and net interest income, the Company has restated the consolidated financial statements for the quarters ended March 31, 2005 and 2004, and for the year ended December 31, 2004 to reflect an increase in the valuation allowance for deferred tax assets of $35,000 for the quarter ended March 31, 2005, $117,000 for the quarter ended March 31, 2004 and $196,000 for the year ended December 31, 2004.
This application of Statement 109 results in the following changes in reported net income (loss) for the periods presented in this report:
·
an increase of $35,000 in the net loss for the quarter ended March 31, 2005;
·
an increase of $117,000 in the net loss for the quarter ended March 31, 2004.
This application of Statement 109 also results in changes to comprehensive income and the consolidated statements of cash flows and balance sheets.
The restatement had no impact on cash flow from operations and as shown in Note 5, the Bank continues to be classified as “well capitalized” under the regulatory framework for prompt corrective action.
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Forward-Looking Statements
When used in this Report, the words or phrases “will likely result,” “are expected to,” “is anticipated,” “estimated,” “projected,” or similar expressions are intended to identify forward-looking statements within the meaning of the Private Securities Litigation Reform Act of 1995. Such statements are subject to certain risks and uncertainties, including changes in economic conditions in the Bank’s market area, changes in policies by regulatory agencies, fluctuations in interest rates, demand for loans in the Bank’s market area and competition, that could cause actual results to differ materially from historical earnings and those presently anticipated or projected. Factors listed above could affect the Company’s financial performance and could cause the Company’s actual results for future periods to differ materially from any statements expressed with respect to future periods .
In addition to the historical information contained herein, the following discussion contains forward-looking statements that involve risks and uncertainties. Economic circumstances, the operations of the Bank, and the Company’s actual results could differ significantly from those discussed in the forward-looking statements. Some of the factors that could cause or contribute to such differences are discussed herein, but also include changes in the economy and changes in interest rates in the nation and the Company’s primary market area.
14
The Company does not undertake, and specifically disclaims any obligations, to publicly revise any forward-looking statements to reflect events or circumstances after the date of such statements or to reflect the occurrence of anticipated or unanticipated events.
Future Accounting Standards
The Company does not believe the adoption of any recently issued pronouncements of the Financial Accounting Standards Board will have a significant impact on its consolidated financial statements.
FINANCIAL CONDITION
Balance Sheet
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At March 31, 2005, the consolidated assets of the Company totaled $87,162,000, a decrease of $3,557,000 or 3.9% from $90,719,000 at December 31, 2004. The decrease was primarily due to decreases of $3,216,000 in securities available-for-sale and $1,991,000 in loans, partially offset by increases of $1,057,000 in cash and due from banks and $568,000 in federal funds sold. Also, during the three months ended March 31, 2005, deposits decreased $3,251,000 to $78,756,000 from $82,007,000 at December 31, 2004 and shareholders’ equity decreased $261,000 to $8,037,000 at March 31, 2005. The ratio of capital to total assets was 9.2% at March 31, 2005 compared to 9.1% at December 31, 2004.
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The increase in federal funds sold was primarily due to the net impact of the re-allocation of funds from securities available-for-sale and loans and an outflow of deposits during the three months ended March 31, 2005.
Securities decreased $3,216,000 from $22,944,000 at December 31, 2004, to $19,728,000 at March 31, 2005. The decrease was primarily due to sales of $1,000,000 in U.S. treasury securities and $850,000 in U.S. government agency securities, and the maturity of $1,000,000 in corporate securities. For the three months ended March 31, 2005, the yield on the securities portfolio was 2.86% compared to 3.12% for the same three-month period in 2004. The decline in yield was due to the sale or maturity of higher yielding securities.
<R>
Loans decreased $1,991,000 or 3.2% to $60,283,000 at March 31, 2005, compared to $62,274,000 at December 31, 2004. The decrease was due to decreases in all loan categories except municipal loans, which remained level. The majority of the decrease was a result of increased competition from other financial institutions, payoffs and a more conservative approach in evaluating credit quality and underwriting standards. </R>
At March 31, 2005, the allowance for loan losses was $1,132,000 or 1.88% of total loans, and 96.1% of total non-performing loans, compared to the allowance for loan losses at December 31, 2004, of $1,106,000 or 1.78% of total loans and 118.4% of total non-performing loans. Management believes that the allowance for loan losses is adequate to cover credit loss inherent in the loan portfolio at March 31, 2005.
Total deposits decreased $3,251,000 during the three months ended March 31, 2005, primarily due to decreases of $3,285,000 in interest-bearing demand deposit accounts and $1,629,000 in time deposits, partially offset by an increase of $1,570,000 in noninterest-bearing demand deposit accounts. The decrease in interest-bearing demand deposit accounts was due to the loss of one large public fund account of approximately $4,000,000. The decrease in time deposits was primarily due to competitive pricing of other local institutions. Due to the relatively low loan demand in the current market, coupled with the Bank’s liquidity position, the Bank’s asset/liability strategy includes maintaining or lowering its cost of funds, including time deposits.
<R>
At March 31, 2005, shareholders’ equity was $8,037,000 or 9.2% of total assets compared to $8,298,000 or 9.1% of total assets at December 31, 2004. The decrease in shareholders’ equity was due to a net loss of $112,000 for the three months ended March 31, 2005, and an increase of $149,000 in unrealized losses on available-for-sale securities, net of related income taxes.
</R>
15
Non-performing Assets
Non-performing assets are defined as loans accounted for on a non-accrual basis, renegotiated troubled debt, accruing loans that are contractually past due 90 days or more as to principal or interest payments, and other real estate obtained through loan foreclosure. The aggregate amounts of non-performing assets and selected ratios on the dates indicated are presented in the following table.
March 31, 2005 | December 31, 2004 | March 31, 2004 | |
Non-accrual loans | $ 979 | $ 892 | $ 836 |
Restructured loans | - | - | 369 |
Loans 90 days or more past due and still accruing interest | 199 | 42 | 370 |
Total non-performing loans | 1,178 | 934 | 1,575 |
Other real estate owned | - | - | 95 |
Total non-performing assets | $1,178 ===== | $ 934 ===== | $1,670 ===== |
Non-performing loans to total loans | 1.95% | 1.50% | 2.39% |
Non-performing assets to total loans plus other real estate owned | 1.95% | 1.50% | 2.53% |
The increase in non-performing loans for the three month period ended March 31, 2005, resulted from increases of $157,000 in loans 90 days or more past due and still accruing interest and $87,000 in non-accrual loans.
To identify and manage the risks of lending, reviews of the loan portfolio are made on a continuous basis to identify problem loans. Management has both internal and external loan review procedures that provide for analysis of problem loans. Other factors considered in the analysis of the loan portfolio include general economic conditions, credit quality trends and regulatory examination findings. Internally identified “Watch Loans” are graded for asset quality by either the senior loan officer and/or the internal/external loan review staff. The results of the grading process in conjunction with independent collateral evaluations are used by management and the Board ofDirectors in determining the adequacy of the allowance for loan losses account on a quarterly basis. The entire allowance for loan losses is available to absorb any particular loan loss.
Capital Resources
<R>
The Federal Reserve Board has established risk-based capital requirements for bank holding companies and banks. The primary purpose of these requirements is to assess the risk in a financial institution’s balance sheet and off-balance sheet financial instruments in relation to adjusted capital. To be considered well-capitalized under prompt corrective action, the Bank is required to maintain a minimum total qualifying capital of at least 10% and Tier I (core) capital of at least 6%. Tier I capital includes common equity, non-cumulative perpetual preferred stock, and minority interest less goodwill and other disallowed intangibles. Tier II (supplementary) capital includes subordinated debt, intermediate-term preferred stock, the allowance for loan losses and preferred stock not qualifying for Tier I capital. At March 31, 2005, the Bank’s risk-based capital ratio for Tier I and Total capital was 14.4% and 15.7%, respecti vely. A detailed summary of the capital amounts and selected ratios is provided in Note 5 of the Notes to Consolidated Financial Statements. </R>
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Liquidity and Market Risk
Exchange Bancshares, Inc. is a holding company and does not conduct operations. Its primary source of liquidity is dividends from the Bank. Generally, subject to certain minimum capital requirements, the Bank may declare a dividend without regulatory approval unless the total dividends in a calendar year exceed the total of the Bank’s net profits for the year combined with its retained profits of the two preceding years. At March 31, 2005, neither the Company nor the Bank may pay a dividend without the approval of regulators.
The Bank manages liquidity and market risk through its Asset / Liability Committee (“ALCO”). The ALCO Committee assesses interest rate risk by monitoring current economic conditions and ensuring that the Bank has funds available to satisfy the normal loan and deposit needs of its customers while taking advantage of investment opportunities as they arise in order to maintain consistent growth and earnings. The Bank maintains a stable core deposit base and adequate liquidity through the use of federal funds sold and investment securities. The Bank also has several additional sources available for both short-term and long-term funding needs. These include, but are not restricted to, advances from the FHLB, federal funds through correspondent banks and borrowings from the Federal Reserve Bank.
RESULTS OF OPERATIONS
Comparison of Three Months Ended March 31, 2005 and 2004
<R>
For the three months ended March 31, 2005, the Company had a net loss of $112,000 or $0.19 per share compared to a net loss of $339,000 or $0.58 per share for the three months ended March 31, 2004. The reduction of the net loss was due to decreases of $283,000 in the provision for loan losses and $12,000 in non-interest expenses, offset by a decrease of $68,000 in net interest income. For the three months ended March 31, 2005, the annualized return on average equity (ROE) and return on average assets (ROA) were (5.33)% and (0.51)%, respectively, compared to (14.91)% and (1.35)% for the same three-month period in 2004. </R>
Net Interest Income
The Company’s earnings are significantly dependent on net interest income, which is the difference between interest income earned on interest-earning assets less interest expense incurred on interest-bearing liabilities. Net interest income is affected by the composition of interest-earning assets and interest-bearing liabilities and the interest received or paid on these balances. The level of interest rates received or paid by the Bank can be significantly influenced by a number of factors, such as governmental monetary policy, local economic conditions and competing financial service companies. Average interest-earning assets decreased 13.5% from the first quarter last year while average interest-bearing liabilities decreased 18.6%. The Company’s net interest yield for the three months ended March 31, 2005 was 4.22%, an increase of 30 basis points (100 basis points equals 1.00%) from 3.92% for the same period last year. The increase in net interest yield was primarily due to the decrease in rates of interest-bearing liabilities.
For the three months ended March 31, 2005, the yield on interest-earning assets was 5.55% compared to 5.54% for the same period in 2004 and the cost of interest-bearing liabilities for the first quarter of 2005 was 1.66% compared to 1.90% for the same period last year. Interest income for the three months ended March 31, 2005 was $1,128,000, a decrease of $180,000 compared to the same period for 2004. The decrease in interest income was due to lower average balances of interest-earning assets. Interest expense for the three months ended March 31, 2005 was $271,000, a decrease of $112,000 compared to the same period for 2004. The decrease in interest expense was due to lower average balances of interest-bearing liabilities and a 24 basis point decrease in cost of funds. The net effect of the decreases in interest income and interest expense decreased net intere st income $68,000 for the three months ended March 31, 2005 as compared to the same period for 2004.
Provision for Loan Losses
Management has established a methodology for evaluating the adequacy of the allowance for loan losses. Under this methodology, allocations are assigned to credits based upon specific allocations, historical loan loss ratios and
17
concentration of credit ratios. Other factors affecting the evaluation include the overall size and composition of the loan portfolio, local and national economic conditions and delinquency trends. Management believes the methodology will maintain the allowance at an adequate level. Based on the calculated allowance for loan losses, the Company made a provision for loan losses of $99,000 for the first quarter of 2005 compared to $382,000 for the first quarter of 2004. Net loan charge-offs were $73,000 or 0.48% (annualized) of average loans for the three months ended March 31, 2005, compared to $317,000 or 1.87% (annualized) for the same period in 2004. The first quarter 2005 provision for loan losses reflects the decreases in net charge-offs and non-performing loans as compared with the first quarter of 2004, as well as consideration of the overall risk in the loan portfolio. The large provision for the first quarter of 20 04 reflected the higher net charge-offs as well as other problem credits identified during the first quarter of 2004.
March 31 2005 | December 31, 2004 | March 31, 2004 | |
Allowance for loan losses to total loans | 1.88% | 1.78% | 2.11% |
Allowance for loan losses to non-performing loans | 96.10 | 118.42 | 88.51 |
Non-Interest Income
Total non-interest income remained unchanged at $120,000 for the three months ended March 31, 2005 and March 31, 2004. Service charges on deposit accounts decreased $12,000 or 12.5%, offset by increases of $5,000 in secondary market loan fees, $1,000 in net gain on sale of securities and $6,000 in other income. Service charges decreased primarily due to decreases in service charges (from the introduction of free checking in 2004) and overdraft charges on checking accounts. Secondary market loan fees increased due to higher volumes of residential real estate loans being sold through the secondary mortgage market and the Bank hiring a mortgage loan originator.
Non-Interest Expenses
Non-interest expenses decreased $12,000 or 1.2% to $990,000 for the three months ended March 31, 2005, from $1,002,000 for the same period in 2004. The decrease was primarily due to decreases of $22,000 or 4.3% in salaries, wages and employee benefits, $14,000 or 9.5% in occupancy of premises, $5,000 or 11.4% in bank, ATM and credit card charges, $5,000 or 21.7% in telephone expense and $21,000 or 29.2% in other expenses, partially offset by increases of $19,000 or 48.7% in audit and other professional fees and $37,000 in advertising. The Company’s Board of Directors in an effort to improve operating results have decided to again waive their fees for 2005 as was the case for 2004. The decrease in salaries, wages and employee benefits was primarily due to staffing changes within the Bank. The decrease in occupancy of premises is due to lower maintenance and repair costs. The decrease in other expenses was primarily due to a loss o n the sale of a residential property from other real estate owned during the first quarter of 2004. Audit and other professional fees increased due to increases in external audit fees and consulting fees. The increase in advertising was due to a new marketing campaign provided by an outside firm that started in the fourth quarter of 2004 and continued during the first quarter of 2005.
Income Taxes
<R>
The Company did not provide for any federal income tax credit for the quarters ended March 31, 2005 and 2004 due to its net operating loss carryforward position. See Note 2 to the Company’s Consolidated Financial Statement for additional details.
</R>
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ITEM 3. CONTROLS AND PROCEDURES
Disclosure Controls and Procedures
With the participation of our management, including our Chief Executive Officer and the Chief Financial Officer, we have evaluated the effectiveness of our disclosure controls and procedures (as defined in Rules 13a-15(e) under the Securities Exchange Act of 1934, as amended (the “Exchange Act”)) as of the end of the period covered by this Quarterly Report on Form 10-QSB. Based upon that evaluation, our Chief Executive Officer and Chief Financial Officer have concluded that:
(a) information required to be disclosed by the Company in this Quarterly Report on Form 10-QSB would be accumulated and communicated to the Company’s management, including its chief executive officer and treasurer, as appropriate, to allow timely decisions regarding required disclosure;
(b) information required to be disclosed by the Company in this Quarterly Report on Form 10-QSB would be recorded, processed, summarized and reported within the time periods specified in the SEC’s rules and forms; and
(c) the Company’s disclosure controls and procedures are effective as of the end of the period covered by this Quarterly Report on Form 10-QSB to ensure that material information relating to the Company and its consolidated subsidiary is made known to them, particularly during the period for which our periodic reports, including this Quarterly Report on Form 10-QSB are being reported.
Changes in Internal Control over Financial Reporting
There were no changes during the period covered by this Quarterly Report on Form 10-QSB in our internal control over financial reporting (as defined in Rules 13a-15(f) under the Exchange Act) that have materially affected, or are reasonably likely to materially affect, our internal control over financial reporting.
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PART II. OTHER INFORMATION
ITEM 1. LEGAL PROCEEDINGS
None
ITEM 2. UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS
None
ITEM 3. DEFAULTS UPON SENIOR SECURITIES
None
ITEM 4. SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS
None
ITEM 5. OTHER INFORMATION
None
ITEM 6. EXHIBITS
<R>
Exhibit 2:
Agreement and Plan of Merger dated as of April 13, 2005 by and between Exchange
Bancshares, Inc. and Rurban Financial Corp. – incorporated herein by reference
from the Company’s Form 8-K filed April 13, 2005
Exhibit 3(i):
Amended and Restated Articles of Incorporation – incorporated herein by reference
from the Company’s Quarterly Report on Form 10-QSB for the quarter ended
June 30, 1995
Exhibit 3(ii): Code of Regulations – incorporated herein by reference from the Company’s
Quarterly Report on Form 10-QSB for the quarter ended June 30, 2002
Exhibit 10.1: Administrative Services Agreement by and among Rurban Financial Corp.,
Exchange Bancshares, Inc. and The Exchange Bank, dated April 26, 2005 –
incorporated herein by reference from the Company’s Quarterly Report on Form 10-
QSB for the quarter ended March 31, 2005, filed May 16, 2005
Exhibit 10.2: Amendment to Change of Control Agreement – Thomas E. Funk – incorporated
herein by reference from the Company’s Quarterly Report on Form 10-QSB for the
quarter ended March 31, 2005, filed May 16, 2005
Exhibit 31.1: Certification of Chief Executive Officer
Exhibit 31.2: Certification of Chief Financial Officer
Exhibit 32.1: Certification Pursuant to 18 U.S.C. Section 1350 by Chief Executive Officer
Exhibit 32.2: Certification Pursuant to 18 U.S.C. Section 1350 by Chief Financial Officer
</R>
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SIGNATURES
In accordance with the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
EXCHANGE BANCSHARES, INC.
<R>
July 6, 2005 | /s/ Marion Layman |
Date | Marion Layman President and Chief Executive Officer |
July 6, 2005 | /s/ Thomas E. Funk |
Date | Thomas E. Funk Vice President and Chief Financial Officer |
</R>
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EXHIBIT 31.1
CEO CERTIFICATION PURSUANT TO RULE 13(a) – 14(a) / 15d – 14(a)
<R>
I, Marion Layman, certify that:
1.
I have reviewed this report on Form 10-QSB/A of Exchange Bancshares, Inc.;
2.
Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;
3.
Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;
4.
The registrant's other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and have:
a)
Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;
b)
Evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and
c)
Disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and
5.
The registrant's other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors (or persons performing the equivalent functions):
a)
All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and
b)
Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.
Date: July 6, 2005 | /s/ Marion Layman |
Marion Layman Chief Executive Officer |
</R>
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EXHIBIT 31.2
CFO CERTIFICATION PURSUANT TO RULE 13(a) – 14(a) / 15d – 14(a)
<R>
I, Thomas E. Funk, certify that:
1.
I have reviewed this report on Form 10-QSB/A of Exchange Bancshares, Inc.;
2.
Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;
3.
Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;
4.
The registrant's other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and have:
a)
Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;
b)
Evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and
d)
Disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and
5.
The registrant's other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors (or persons performing the equivalent functions):
a)
All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and
b)
Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.
Date: July 6, 2005 | /s/ Thomas E. Funk |
Thomas E. Funk Chief Financial Officer |
</R>
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EXHIBIT 32.1
CERTIFICATION PURSUANT TO
18 U.S.C. SECTION 1350,
AS ADOPTED PURSUANT TO
SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002
<R>
In connection with the Quarterly Report of Exchange Bancshares, Inc. (the “Company”) on Form 10-QSB/A for the three months ended March 31, 2005 as filed with the Securities and Exchange Commission on the date hereof (the “Report”), I, Marion Layman, Chief Executive Officer and President of the Company, certify, pursuant to 18 U.S.C. § 1350, as adopted pursuant to § 906 of the Sarbanes-Oxley Act of 2002, that to the best of my knowledge:
(1) The Report fully complies with the requirements of section 13(a) or 15(d) of the Securities Exchange Act of 1934; and
(2) The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company.
/s/ Marion Layman
Marion Layman
Chief Executive Officer / President
July 6, 2005
</R>
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EXHIBIT 32.2
CERTIFICATION PURSUANT TO
18 U.S.C. SECTION 1350,
AS ADOPTED PURSUANT TO
SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002
<R>
In connection with the Quarterly Report of Exchange Bancshares, Inc. (the “Company”) on Form 10-QSB/A for the three months ended March 31, 2005 as filed with the Securities and Exchange Commission on the date hereof (the “Report”), I, Thomas E. Funk, Chief Financial Officer of the Company, certify, pursuant to 18 U.S.C. § 1350, as adopted pursuant to § 906 of the Sarbanes-Oxley Act of 2002, that to the best of my knowledge:
(1) The Report fully complies with the requirements of section 13(a) or 15(d) of the Securities Exchange Act of 1934; and
(2) The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company.
/s/ Thomas E. Funk
Thomas E. Funk
Chief Financial Officer
July 6, 2005
</R>
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