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DEF 14A Filing
UDR (UDR) DEF 14ADefinitive proxy
Filed: 8 Apr 21, 4:19pm
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
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SCHEDULE 14A |
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
| ☐ Filed by a Party other than the Registrant | |
Check the appropriate box: | ||
☐ | Preliminary Proxy Statement | |
☐ | CONFIDENTIAL, FOR USE OF THE COMMISSION ONLY (AS PERMITTED BY RULE 14a-6(e)(2)) | |
Definitive Proxy Statement | ||
☐ | Definitive Additional Materials | |
☐ | Soliciting Material Pursuant to §240.14a-12 |
UDR, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box): | |
No fee required. | |
☐ | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
(1) Title of each class of securities to which transaction applies: | |
(2) Aggregate number of securities to which transaction applies: | |
(3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): | |
(4) Proposed maximum aggregate value of transaction: | |
(5) Total fee paid: | |
☐ | Fee paid previously with preliminary materials. |
☐ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
(1) Amount Previously Paid: | |
(2) Form, Schedule or Registration Statement No.: | |
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(4) Date Filed: |
1745 SHEA CENTER DRIVE, SUITE 200
HIGHLANDS RANCH, CO 80129
__________________
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held on May 27, 2021
__________________
You are cordially invited to attend the 2021 Annual Meeting of Shareholders (the “Meeting”) of UDR, INC. (“UDR” or the “Company”) to be held on Thursday, May 27, 2021, at 10:00 a.m. local time at Hotel Crescent Court, 400 Crescent Court, Dallas, Texas 75201, for the following purposes:
1. | To elect nine directors, for a term of one year each, until the next Annual Meeting of Shareholders and until their successors are elected and qualified; |
2. | To ratify the appointment of Ernst & Young LLP, to serve as independent registered public accounting firm for the Company for the fiscal year ending December 31, 2021; |
3. | To conduct an advisory vote on executive compensation; |
4. | To approve the Amended and Restated 1999 Long-Term Incentive Plan; and |
5. | To transact such other business as may properly come before the Meeting or any adjournment(s) thereof. |
Only shareholders of record at the close of business on March 29, 2021, will be entitled to notice of, and to vote at, the Meeting or any adjournment(s) thereof. Each share of common stock is entitled to one vote for each director position and one vote for each of the other proposals.
On or about April 8, 2021, we intend to mail to our shareholders of record a notice containing instructions on how to access our 2021 proxy statement (“Proxy Statement”) and our Annual Report on Form 10-K for the year ended December 31, 2020, and how to vote online. The notice also provides instructions on how you can request a paper copy of these documents if you desire, and how you can enroll in e-delivery. If you received your annual meeting materials via email, the email contains voting instructions and links to our annual report and proxy statement on the Internet. If you would like to reduce the costs incurred by UDR in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions on the Proxy Card to vote using the Internet and, when prompted, indicate that you agree to receive or access shareholder communications electronically in future years. We want to thank you for helping make UDR an environmentally friendly company and for your continued support of UDR.
We intend to hold our annual meeting in person; however, we are actively monitoring the coronavirus (COVID-19). We are sensitive to the public health and travel concerns that our shareholders may have and the protocols that federal, state, and local governments have imposed or may impose. In the event it is not possible or advisable to hold our annual meeting in person, we will announce alternative arrangements for the meeting as promptly as practicable, which may include holding the meeting by means of remote communication. Please monitor our annual meeting website at https://www.udr.com/2021annualmeeting for updated information. If you are planning to attend our meeting, please check the website one week prior to the meeting date. To the extent we hold our annual meeting virtually, our shareholders who register to attend will have the opportunity to participate through the virtual meeting portal both prior to and during the meeting. Appropriate questions will be read and answered during the meeting.
WHETHER OR NOT YOU EXPECT TO BE AT THE MEETING, PLEASE VOTE AS SOON AS POSSIBLE TO ENSURE THAT YOUR SHARES ARE REPRESENTED.
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| By Order of the Board of Directors |
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| WARREN L. TROUPE |
| Corporate Secretary |
April 8, 2021
NOTICE OF 2021 ANNUAL MEETING OF SHAREHOLDERS
How To Vote In Advance | |
Your vote is important. Whether or not you plan to attend the meeting, we urge you to vote your shares electronically through the Internet, by telephone or, if you have requested and received a paper copy of the proxy statement, by completing, signing and returning the paper proxy card enclosed with the proxy statement. | |
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By Telephone: You can submit your vote by proxy over the telephone by following the instructions provided on the separate proxy card if you received a printed set of the proxy materials. | |
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By Internet: You can go to www.proxyvote.com and vote through the Internet. | |
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By Mail: If you have requested and received a paper copy of the proxy statement, you can mark, sign, date and return the paper proxy card enclosed with the proxy statement in the postage-paid envelope that we have provided to you. Please note that if you vote through the Internet or by telephone, you do not need to return your proxy card. | |
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Important Notice Regarding the Availability of Proxy Materials for UDR, Inc.’s Annual Meeting of Shareholders to be held on May 27, 2021. This Notice of Annual Meeting and Proxy Statement and UDR, Inc.’s Annual Report/Form 10-K for the year ended December 31, 2020 are available on the Internet at the following website: www.proxyvote.com. | |
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Forward-Looking Statements
This Proxy Statement contains forward-looking statements within the meaning of Section 27A of the Securities Act of 1933 and Section 21E of the Securities Exchange Act of 1934. Such forward-looking statements include, without limitation, statements concerning property acquisitions and dispositions, development activity and capital expenditures, capital raising activities, rent growth, occupancy, rental expense growth and expected or potential impacts of the novel coronavirus disease (“COVID-19”) pandemic. Words such as “expects,” “anticipates,�� “intends,” “plans,” “likely,” “will,” “believes,” “seeks,” “estimates,” and variations of such words and similar expressions are intended to identify such forward-looking statements. Such statements involve known and unknown risks, uncertainties and other factors which may cause our actual results, performance or achievements to be materially different from the results of operations or plans expressed or implied by such forward-looking statements. Such factors include, among other things, the impact of the COVID-19 pandemic and measures intended to prevent its spread or address its effects, unfavorable changes in the apartment market, changing economic conditions, the impact of inflation/deflation on rental rates and property operating expenses, expectations concerning the availability of capital and the stability of the capital markets, the impact of competition and competitive pricing, acquisitions, developments and redevelopments not achieving anticipated results, delays in completing developments and redevelopments, delays in completing lease-ups on schedule or at expected rent and occupancy levels, expectations on job growth, home affordability and demand/supply ratio for multifamily housing, expectations concerning development and redevelopment activities, expectations on occupancy levels and rental rates, expectations concerning joint ventures and partnerships with third parties, expectations that automation will help grow net operating income, and expectations on annualized net operating income.
The following factors, among others, could cause our future results to differ materially from those expressed in the forward-looking statements:
● | the impact of the COVID-19 pandemic and measures intended to prevent its spread or address its effects; |
● | general economic conditions; |
● | unfavorable changes in apartment market and economic conditions that could adversely affect occupancy levels and rental rates, including as a result of COVID-19; |
● | the failure of acquisitions to achieve anticipated results; |
● | possible difficulty in selling apartment communities; |
● | competitive factors that may limit our ability to lease apartment homes or increase or maintain rents; |
● | insufficient cash flow that could affect our debt financing and create refinancing risk; |
● | failure to generate sufficient revenue, which could impair our debt service payments and distributions to stockholders; |
● | development and construction risks that may impact our profitability; |
● | potential damage from natural disasters, including hurricanes and other weather-related events, which could result in substantial costs to us; |
● | risks from climate change that impacts our properties or operations; |
● | risks from extraordinary losses for which we may not have insurance or adequate reserves; |
● | risks from cybersecurity breaches of our information technology systems and the information technology systems of our third party vendors and other third parties; |
● | uninsured losses due to insurance deductibles, self-insurance retention, uninsured claims or casualties, or losses in excess of applicable coverage; |
● | delays in completing developments and lease-ups on schedule; |
● | our failure to succeed in new markets; |
● | risks that third parties who have an interest in or are otherwise involved in projects in which we have an interest, including mezzanine borrowers, joint venture partners or other investors, do not perform as expected; |
● | changing interest rates, which could increase interest costs and affect the market price of our securities; |
● | potential liability for environmental contamination, which could result in substantial costs to us; |
● | the imposition of federal taxes if we fail to qualify as a REIT under the Code in any taxable year; |
● | our internal control over financial reporting may not be considered effective which could result in a loss of investor confidence in our financial reports, and in turn have an adverse effect on our stock price; and |
● | changes in real estate laws, tax laws, rent control or stabilization laws or other laws affecting our business. |
A discussion of these and other factors affecting our business and prospects is set forth in Part I, Item 1A. Risk Factors of our Annual Report/Form 10-K for the year ended December 31, 2020. We encourage investors to review these risk factors.
Although we believe that the assumptions underlying the forward-looking statements contained herein are reasonable, any of the assumptions could be inaccurate, and therefore such statements included in this Proxy Statement may not prove to be accurate. In light of the significant uncertainties inherent in the forward-looking statements included herein, the inclusion of such information should not be regarded as a representation by us or any other person that the results or conditions described in such statements or our objectives and plans will be achieved.
Forward-looking statements and such risks, uncertainties and other factors speak only as of the date of this Proxy Statement, and we expressly disclaim any obligation or undertaking to update or revise any forward-looking statement contained herein, to reflect any change in our expectations with regard thereto, or any other change in events, conditions or circumstances on which any such statement is based, except to the extent otherwise required by law.
TABLE OF CONTENTS | |
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2021 PROXY STATEMENT HIGHLIGHTS | |
TOP OF MIND ISSUES | |
PROXY SUMMARY | |
PROPOSAL NO. 1 ELECTION OF DIRECTORS | |
Vote Required and Board of Directors’ Recommendation | |
CORPORATE GOVERNANCE MATTERS | |
Corporate Governance Overview | |
Majority Voting Standard for Uncontested Elections | |
Our Commitment to Shareholder Engagement | |
Identification and Selection of Nominees for Director | |
Proxy Access | |
Shareholder Bylaws Amendments | |
Director Rotation and Retirement | |
Director Independence | |
Succession Planning | |
Director Responsibilities and Obligations | |
Board Leadership Structure and Committees | |
Role of Compensation Committee and Compensation Consultants | |
Board of Directors and Committee Meetings | |
The Role of the Board in Risk Oversight | |
Board Evaluation | |
Communicating with the Board | |
COMPENSATION OF DIRECTORS | |
Director Compensation Table | |
Director Compensation Table Discussion | |
2020 Director Compensation Program | |
2021 Director Compensation Program | |
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT | |
HUMAN CAPITAL MANAGEMENT | |
SUSTAINABILITY | |
EXECUTIVE OFFICERS | |
EXECUTIVE COMPENSATION | 48 |
Compensation Discussion and Analysis | |
Compensation Committee Report | |
Compensation of Executive Officers | |
Employment and Other Agreements | |
Post-Employment Compensation - Severance, Change of Control and Other Arrangements | |
CEO Pay Ratio | |
Compensation Risks | |
Transactions with Related Persons | |
Equity Compensation Plan Information | |
AUDIT COMMITTEE REPORT | |
AUDIT MATTERS | |
Audit Fees | |
Pre-Approval Policies and Procedures | |
PROPOSAL NO. 2 RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS | |
Vote Required and Board of Directors’ Recommendation | 89 |
PROPOSAL NO. 3 ADVISORY VOTE ON EXECUTIVE COMPENSATION | |
Vote Required and Board of Directors’ Recommendation | |
PROPOSAL NO. 4 APPROVAL OF AMENDED AND RESTATED 1999 LONG-TERM INCENTIVE PLAN | |
Purpose of the Plan | |
Background of the Plan | |
Questions and Answers About the Plan and the Proposal | |
New Plan Benefits | |
Stock Option Awards and Other Awards Under the Plan | |
Vote Required and Board of Directors’ Recommendation | |
FREQUENTLY ASKED QUESTIONS ABOUT THE ANNUAL MEETING | |
Why did you provide this proxy statement to me? | |
Why did I receive a one-page notice in the mail regarding the Internet availability of proxy materials instead of a full set of proxy materials? |
i | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
What constitutes a quorum in order to hold and transact business at the meeting? | |
How do I vote? | |
How will my proxy be voted? | |
Will other matters be voted on at the annual meeting? | |
Can I revoke my proxy and change my vote? | |
What vote is required for the proposals if a quorum is present? | |
What is an abstention, and how will it affect the vote on a proposal? | |
What are broker non-votes, and how will they affect the vote on a proposal? | |
Who will tabulate the votes? | |
Who is soliciting the proxy, and who will pay for the proxy solicitation? | |
Where do I find the voting results of the meeting? | |
OTHER MATTERS | |
Delivery of Voting Materials | |
Annual Report | |
Shareholder Proposals for the 2022 Annual Meeting of Shareholders | |
Advance Notice Procedures for the 2022 Annual Meeting of Shareholders | |
Proxy Access Procedures for the 2022 Annual Meeting of Shareholders | |
DEFINITIONS | |
APPENDIX A | |
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ii | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
2021 PROXY STATEMENT HIGHLIGHTS
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2020 Performance Highlights |
1, 3, 5, 10 and 20-Year Total Shareholder Return as of December 31, 2020
1-Year | 3-Year | 5-Year | 10-Year | 20-Year | |
UDR | (14.6)% | 10.3% | 20.7% | 130.0% | 900.6% |
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NAREIT Apartment Index | (15.3)% | 10.9% | 18.3% | 122.1% | 557.7% |
NAREIT Equity Index | (8.0)% | 10.6% | 26.2% | 122.1% | 517.5% |
S&P 500 Index | 18.4% | 48.9% | 103.0% | 267.0% | 322.3% |
UDR’s Absolute Return in Dollars ($ millions)
193rd Consecutive Dividend Paid
Our January 2021 dividend represented our 193rd consecutive quarterly dividend paid. We are committed to returning value to our shareholders, and for 2020 we increased our dividend by 5.1%, and we have increased our dividend 5.1% annually over the past 3 years, 5.3% annually over the past 5 years and 7.2% annually over the past 10 years. Our dividend has increased in each of the last 11 years.
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| 1-Year | 3-Year Average | 5-Year Average | 10-Year Average |
Dividend per share growth | 5.1% | 5.1% | 5.3% | 7.2% |
FFOA per | -1.9% | 2.9% | 4.2% | 6.5% |
(a) We present reconciliations of these non-GAAP financial measures to their most directly comparable GAAP measures, as well as additional information, in “Definitions” on page 109).
1 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
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Our Five Strategic Objectives
● | Our 2020 results consisted of improvement across all five of our strategic objectives, which are: 1) operating excellence, |
2) balance sheet strength,
3) portfolio composition,
4) accretive capital allocation, and
5) a strong, innovative culture with a focus on sustainability, leading to an investment for all cycles.
Below is a summary of our results categorized by objective:
1. | Operating Excellence |
A best-in-class operating platform that couples strong blocking and tackling with continued innovation is expected to drive operating margin expansion. Initiatives that better monetize our real estate, pricing our apartment homes more efficiently, and nurturing an operating culture that embraces accretive evolution are all repeatable competitive advantages that result in superior NOI growth over a full cycle.
2. | Balance Sheet Strength |
Our balance sheet is safe, liquid, flexible, and capable of funding both internal and external growth opportunities. An investment-grade rating, well-laddered maturity profile, and access to liquidity from a wide variety of capital sources affords UDR efficient pricing of external capital, which serves as a competitive advantage.
*We present reconciliations of certain non-GAAP financial measures to their most directly comparable US generally accepted accounting principles (GAAP) measures in “Item 7. Management’s Discussion and Analysis of Financial Condition and Results of Operations - Apartment Community Operations” in our 2020 Annual Report, including reconciliations of net income/loss reported under GAAP to NOI, FFO, FFO as Adjusted and FFOA, as well as additional information about non-GAAP measures.
(a) We present reconciliations of these non-GAAP financial measures to their most directly comparable GAAP measures, as well as additional information, in “Definitions” on page 109.
2 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
3. | Portfolio Composition |
Our diversified portfolio across markets, price points, and product types is a differentiating factor, appeals to a wide renter and investor audience, provides for more markets to invest in and overlay our operating platform onto, and lessens volatility in long-term same-store growth, cash flow growth, and total shareholder return to deliver a full-cycle investment that generates both growth and stability.
4. | Accretive Capital Allocation |
UDR’s history of disciplined capital allocation has created significant value for stakeholders over time and is a function of our ability to consider cost of capital signals and leverage our well-rounded suite of available investment options. Our diversified portfolio allows us to seek returns where others cannot, and our willingness and ability to pivot toward the investment opportunity that generates the highest risk-adjusted IRR and the greatest earnings accretion is central to UDR’s capital allocation strategy.
3 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
5. | A Strong, Diverse, Innovative Culture |
Our culture is achievement-based, goal-oriented, forward-thinking, and driven by innovation and technology. These principles support an empowered, merit-based structure that rewards strong financial results while also mandating accountability and respect for all. Our diversity, equity and inclusion initiative is designed to help assure continued high levels of associate engagement in the future. High associate engagement levels are one of the reasons it is possible for UDR to consistently deliver financial results, which in turn allow us to provide the tools our associates need to take advantage of career mobility, which helps generate long-term cash flow growth and total return to our shareholders, and deliver superior customer service to our residents. These accomplishments are achieved in concert with UDR being a responsible steward of the environment, a socially conscious corporate citizen, and a promoter of sound corporate governance.
Environmental
Social and Community Engagement
Governance
4 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
As described further within this proxy statement we regularly interact with our shareholders and other stakeholders, having had 517 total interactions with shareholders (representing 84.1% of our outstanding common stock), including 50 representatives of the stewardship or governance functions of 29 of our shareholders (representing 44.3% of our outstanding common stock), in 2020 and early 2021. Set forth below are issues that are most commonly topics of discussion in such engagements and brief descriptions of what we have done to address them.
COVID-19
As with other businesses across the globe, the COVID-19 pandemic negatively impacted our business as well as our residents, associates, and communities in a wide variety of ways during 2020. Addressing these impacts required targeted responses including measured and intentional actions to assist our residents and our associates with a focus on protecting, to the extent we could, the health and well-being of our residents and our associates.
With respect to our residents, we enhanced our cleaning protocols and improved air quality protocols. To help address our residents’ mental wellness and foster personal engagement amidst social distancing requirements, we coordinated virtual social and entertainment opportunities such as trivia contests and cooking classes. In addition, to assist with financial impacts we offered payment plans, as well as payment options such as payment by credit card or installment payments, while waiving associated fees. We also created processes to assist residents in applying for applicable rent assistance programs. Our Next Generation Operating Platform allowed us to expand the number of activities residents and prospective residents could accomplish in a self-service, no-contact manner at the time of their choosing, including the ability to make amenity reservations and log maintenance requests, among others. We substantially increased the availability of self-guided tours and added the capability for virtual community tours, allowing a UDR leasing associate to virtually “walk” prospective residents around a community through on-line interaction.
With respect to our associates, we sourced and provided personal protective equipment and provided additional cleaning supplies. In addition, we offered additional paid time off for COVID-19 reasons, one-time financial bonuses, flexible work schedules, work-from-home optionality, vacation time buy-out programs, mental wellness programs, and other benefits that assisted our associates and their families in addressing COVID-19 challenges. Senior management also communicated frequently with our associates (initially weekly and then less frequently) through Company-wide telephonic calls and virtual meetings and webinars. The goal was to ensure that our associates understood how the Company was addressing the challenges presented by the pandemic, and to provide an open forum where they could express concerns to or ask questions directly of leadership. We did not furlough or layoff any of our associates due to COVID-19.
Interaction between management and the board also increased. Additional board meetings were held virtually during 2020 so that board members had a full understanding regarding what the Company was doing to address the impact of COVID-19 and could efficiently exercise their oversight responsibilities. See page 45.
Environmental, Social, and Governance (“ESG”)
ESG remains a cornerstone of how we operate our business and invest our capital, not only because strong corporate citizenry is important to our stakeholders, but because focusing on it makes solid economic and business sense.
Environmental - Sustainability/Climate Change
Sustainability issues and climate change directly impact the long-term viability of our assets and the markets in which they are located. However, in our view “sustainable” does not end with widely utilized metrics such as resource conservation (e.g., electricity, water, and renewable energy usage, emissions, recycling efforts, etc.) and their associated cost savings, but also encompasses topics such as how our buildings impact our residents and the communities in which they are located. For example, we account for the “walk,” “public transit,” and “bike” scores of a community when making investment decisions, both on new developments and when acquiring operating assets to better assess these impacts. While we have measured and considered various sustainability metrics for many years, in 2019 we began an effort to explicitly disclose our sustainability metrics, goals, efforts, and accomplishments. We also undertook the task of more formally reporting and disclosing these items to our stakeholders to provide them with a deeper understanding of our efforts. In 2020 we released our second Corporate Responsibility Report, available on our website under “Corporate Social Responsibility/Corporate Responsibility Report”, which included enhanced disclosure including (1) Sustainability Accounting Standards Board (“SASB”) real estate specific disclosures with respect to energy management, water management, management of tenant sustainability and climate change adaption, and (2) Task Force for Climate-related Financial Disclosure (“TCFD”) focal points such as climate-related management, along with the Global Reporting Initiative (“GRI”) disclosures included in our inaugural report. Our efforts resulted in UDR receiving a GRESB Public Disclosure rating of “A”, a disclosure score of 97, which was the highest within our GRESB determined comparison group, and an overall survey score of 83, which resulted in a “4 Star” designation from GRESB and our being named a top ESG performer among global real estate firms.
We believe climate change related risks are growing in importance and in recognition thereof, in 2020 we engaged two third-party consultants to provide climate change risk data for each of our assets and all the markets in which we operate.
5 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
In our property-level and market analyses, we assessed both long-term and event-driven climate change risk through variables such as heat stress, water stress, sea level rise, flooding risk, hurricane risk and earthquake risk. We used these findings to segment our portfolio by relative “riskiness” to better focus our efforts on high-risk markets and communities that require further analysis. Lastly, these risks are considered by our board as part of their oversight of enterprise risk management.
The assessment results are also considered as we make decisions with respect to capital investments in our owned assets (for example, whether to “harden” an asset against sea level rise or xeriscape a property to conserve water) as well as market-level investment and divestment decisions (for example, markets or sub-markets in which to invest and markets that we may exit) within our portfolio strategy process. We presented the results of such assessments, together with our strategy and plan surrounding climate change, to our board and engaged in extensive dialogue on the topic at board meetings throughout 2020. We intend to provide regular climate change risk updates to the board in the years ahead, so that they are fully informed of the risks we may face and can actively oversee such risks. In 2020, the Company also engaged a third-party expert to present thoughts regarding climate change risks to management and the board.
Greenhouse gas emissions and carbon-footprint are important globally and are areas that we believe may be focal points for increased future regulation. Accordingly, in 2020 we measured the Scope 1 and 2 greenhouse gas emissions at each asset in our portfolio. Our aggregate Scope 1 and Scope 2 emissions are reported in our Corporate Responsibility Report. These assessments, in addition to the planned incorporation of estimated Scope 3 emissions in 2021, will be updated annually to (1) enable evaluation of usage patterns over time, (2) allow us to monitor year-over-year emission reductions due to capital investments we have previously made, (3) allows us to measure progress against our GHG reduction goal set forth in the Corporate Responsibility Report, and (4) provide insight into how and where we can further lower our carbon footprint through additional energy conservation investments. When evaluating existing properties for acquisition we also perform, as part of our due diligence process, site assessments and property condition assessments, the results of which, in part, are used to assess opportunities to improve building energy usage. See pages 46 through 47.
Social - Human Capital
We have increased our disclosure of human capital related efforts in this proxy statement. See pages 42 through 45. Our associates and their collective engagement are a key driver of our success and ability to execute our strategic plan. Accordingly, we emphasize hiring and retaining associates with necessary skills while also fostering a culture that encourages inclusion and innovation. To ensure that we provide our associates the tools they need to succeed and drive our success, we have established a wide-ranging training program, which also fosters career mobility opportunities. In 2020, we enhanced the training available to our associates, both through a more robust set of mandatory learning modules as well as the expansion of our library of elective training courses. Regarding UDR’s culture, in 2020, we updated our culture statement and launched an associate-facing website devoted to our cultural values to ensure our associates understand our values and have an opportunity to participate in their evolution. Diversity, equity and inclusion (“DEI”) are also important in the hiring and retaining of associates and to our business generally. Accordingly, beginning in 2020 and continuing into 2021, we are formalizing our DEI efforts and have created a committee dedicated to overseeing those efforts. In addition, we have created a high-level DEI strategy and more focused implementation plan, both of which have been discussed with the board. Pursuant to the plan, we retained a third-party consultant with the appropriate expertise to survey all UDR associates on DEI topics. Our consultant then conducted focus groups with UDR associates at all levels of the Company to ensure we have the appropriate feedback and information to help guide our efforts. Based on the results of the survey and focus groups, we are creating programs designed to specifically target and therefore strengthen our DEI efforts. The results should also help us to create DEI-related goals against which we can measure our progress, which will be reported to the board at least annually. Last, understanding that our associates’ mental well-being is important, in 2020 we created and distributed to all associates a brochure outlining mental health resources available to them under our benefit plans. As further described below, we also include metrics in our short-term compensation program for the “Health of the Workforce” and for ESG/DEI. In addition, we report to the board on human capital issues on a regular basis.
Governance
Similar to recent years, we made governance-related changes in 2020. In October, Diane M. Morefield was appointed to the board, furthering our board refreshment efforts. Thirty-three percent (33%) of our board is now comprised of female directors. In addition, in early 2020 our board formally adopted a “Rooney Rule” with respect to board refreshment and to enhance third-party led search efforts related to succession planning for the role of chief executive officer. While we have always considered board and senior officer candidates with a wide variety of backgrounds and traits, the explicit inclusion of this rule in our governance documents formalizes our efforts to increase diversity amongst our board and senior officer ranks.
In addition, in early 2021 we adopted changes to certain of our governance documents including a change to the charter of the Governance Committee to provide that the Governance Committee will assess our disclosure of ESG matters, including reviewing any annual reports published with respect to such matters. See pages 24 through 36.
6 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Compensation
Over time, we have enhanced the framework used to align short-term and long-term executive compensation with business results, including tying specific compensation metrics to our business plan. However, executive compensation remains a primary topic of conversation with our shareholders and other stakeholders each year. In response to comments we have received, and in connection with the approval of the Amended and Restated 1999 Long-Term Incentive Plan (see Proposal No. 4), we are changing certain features of our incentive compensation plan in 2021. These changes include replacing a “single-trigger” acceleration provision upon a change of control with a “double-trigger” provision and, generally, requiring all equity grants to have a minimum vesting period of 12 months. Also, for 2021, we added an ESG/DEI metric to our short-term incentive program for senior officers, including our named executive officers, to tie a portion of their compensation to our results with respect to our ESG and DEI efforts. The new ESG/DEI metric complements the Health of the Workforce metric added in 2019. See discussion starting on page 48.
7 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
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Executive Compensation Highlights |
Say-on-pay approved every year since it was first introduced in 2011; over the last five years, shareholder support for the vote on executive compensation has averaged 87%.
Focus on Variable Pay Linked to both Short-Term and Long-Term Performance
Focus on Performance-Based Compensation
Our focus on equity-based compensation, together with our robust CEO and executive stock ownership guidelines of 110,000 shares for the CEO and the President, 50,000 shares for any Executive Vice President and 20,000 shares for any Senior Vice President, assist in creating long-term alignment with our shareholders.
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Compensation Framework | |||
| Salary | Short Term Incentive Plan | Long Term Incentive Plan |
Who Receives | All Named Executive Officers | All Named Executive Officers | All Named Executive Officers |
When Received | Annually | Annually, generally in February of the year following the end of the performance period | Annually, generally in February of the year following the end of the applicable performance period |
Form | Cash | Cash or Equity (decision made by executive in prior year) | Equity |
Performance Period | Continuous | 1 Year | Typically 3 Years for 70% of Award; 1 Year for 30% of Award |
How Payment Determined | Committee Judgment | Performance Metrics for 70%; Individual Performance for 30% | 100% Performance Metrics |
Due to the high percentage of the compensation of our named executive officers that is variable and based on the performance of the Company, the effects of the COVID-19 pandemic negatively impacted the compensation earned by our named executive officers in 2020 (see page 57).
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| | | | |
Corporate Governance Highlights |
Shareholder Engagement
In 2020 and early 2021, we had 517 interactions with our investors through meetings and property tours, representing ownership of approximately 84.1% of our outstanding common stock. In addition, we proactively contacted the governance or stewardship departments of 110 of our investors and received responses from and had engagement meetings with representatives of 29 of such departments, representing ownership of approximately 44.3% of our outstanding common stock.
Proxy Access
The Company’s Amended and Restated Bylaws (“bylaws”) include a proxy access provision, which permits a shareholder, or a group of up to 20 shareholders, owning 3% or more of the Company’s outstanding common stock continuously for at least three years, to nominate and include in the Company’s proxy materials director candidates constituting up to 20% of the board.
Majority Voting
The Company’s bylaws specify a majority voting standard in uncontested director elections, which incorporates a director resignation policy for any director who does not receive the requisite vote.
Bylaw Amendment
Prior to our 2018 annual meeting, we reached out to shareholders holding approximately 74% of our outstanding common stock regarding a proposed amendment to our bylaws. Following such discussions, we amended our charter and our bylaws to provide that a shareholder, or a group of up to 20 shareholders, owning 3% or more of the Company’s outstanding common stock continuously for at least three years, may propose binding amendments to our bylaws. In order to implement the amendment to our bylaws we were required to amend our charter, which previously provided that our bylaws could only be amended by our board. The amendment to our charter received the approval of 74% of the votes cast.
Succession Planning
We remain focused on refreshing the membership of the board. Over the past seven years, we have added five new independent directors to the board, most recently including the addition of Diane M. Morefield in 2020, Clint D. McDonnough in 2016, and Mary Ann King in 2015.
To formalize our commitment to seeking diverse candidates for open board positions, in early 2020 our board adopted modifications to our Statement on Corporate Governance and our Nominating Committee Charter to enhance such documents by adopting a “Rooney Rule” specifically requiring that diverse candidates, based on gender and ethnicity, be included in the initial pool for any external search for director candidates and any external search for a Chief Executive Officer, and to further provide that any search firm used for conducting any such search is required to include such candidates in its initial pool of candidates. While our board has always considered diverse candidates in such searches, these modifications formalize our continued commitment to diversity.
We also focus on the development of our executive management team. Effective January 1, 2021 two Vice Presidents were promoted to Senior Vice Presidents and the titles and roles of other members of management were changed. In 2019, the board appointed Jerry A. Davis to President – Chief Operating Officer and five Vice Presidents were appointed to Senior Vice President. Further, over the three years ending December 31, 2020, 740 of our associates were promoted, building a deeper and more diverse associate pool. Of associates that were promoted to the positions of community director or director, or a higher job classification, over such three year time period, 60% were female and 15% were of ethnic backgrounds other than White.
We have also formalized our efforts with respect to diversity, equity, and inclusion for the Company. Our efforts have been discussed with our board and include formation of a committee dedicated to overseeing our efforts in this area, engagement of a consultant with expertise in the area to help guide our efforts, and an all associate survey to help identify potential areas of focus.
Lead Independent Director
In 2017, our board determined that it was appropriate to appoint our Chief Executive Officer and President, Thomas W. Toomey, as Chairman of the Board, and, in connection therewith, to appoint James D. Klingbeil as Lead Independent Director in accordance with our governance standards. Such appointments were effective January 1, 2018.
Corporate Responsibility
Because of its importance to our stakeholders including our associates, residents and investors, we have made corporate responsibility a part of our culture. Building on our efforts in 2019 and previous years, we had many successes in this area in 2020. In 2020 we again reported to GRESB and based upon our submission we received a survey score of 83 and, for
9 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
the second consecutive year, a GRESB Public Disclosure rating of “A”. Our survey score of 83 resulted in our earning a “4 Star” designation from GRESB, and our disclosure score of 97 was the highest within the GRESB determined comparison group. In addition, in October of 2020 we published our second annual Corporate Responsibility Report. The 2020 report was significantly enhanced by the inclusion of SASB real estate specific disclosures with respect to energy management, water management, management of tenant sustainability, and climate change adaption as well as the addition of the TCFD framework enhancing our disclosure around climate-related management. In addition, in 2020 we obtained, and published in our Corporate Responsibility Report, independent third party assurance that our processes for measuring, compiling, and reporting primary electric, gas, water, and GHG-based metrics are accurate and complete.
We take an inclusive approach to corporate responsibility, addressing not only governance, see pages 24 through 36, but also the impact that our efforts have on the lives of our associates and our residents and the communities of which we are a part, as well as the impact of our apartment communities on the environment. Some highlights with respect to our associates and residents are set forth elsewhere in this proxy statement, see pages 42 and 46. In particular, in 2020 we formalized our approach to diversity, equity and inclusion and revised our culture statement and associate communication with respect to our culture and we include metrics in our short-term compensation program for senior management that are based on our success in these areas. With respect to our communities, for a number of years we have considered environmental impacts when making decisions regarding acquisitions, development and re-development:
COVID-19 Pandemic
The COVID-19 pandemic negatively impacted not only our business, but also our residents and associates, and required targeted and intentional responses. With respect to our residents, we worked with those residents who experienced financial hardship by, among other things, providing payment plans, allowing for payment by credit card without an additional fee, providing installment payment options without an additional fee, and, in certain markets, waiving late fees and foregoing rent increases. We also have created processes to assist residents who qualify in seeking governmental rent assistance funds. In addition, we enhanced our cleaning protocols, provided residents with opportunities to participate in virtual activities, and, using technologies incorporated into our Next Generation Operating Platform, expanded services available to residents and potential residents in a non-contact manner, for example by expanding the activities available to be completed on our app and by increasing the use of self-guided tours and adding virtual tours. With respect to our associates, we offered additional time-off, one-time bonuses, flexible work schedules, work-from-home options, vacation buy-out programs, mental wellness programs and other benefits to assist with addressing the impacts of COVID-19 on associates and their families. We also utilized our governmental affairs group, which was formed in early 2020, to track and report on a daily basis legislation and regulation on federal, state and local levels to help ensure we were aware of the rapidly changing regulatory landscape
10 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
PROXY SUMMARY
This summary highlights selected information about the items to be voted on at the annual meeting. This summary does not contain all of the information that you should consider in deciding how to vote. You should read the entire proxy statement carefully before voting.
Meeting Agenda and Voting Recommendations
| | | | |
Election of 9 Directors | | |||
| The Board recommends a vote FOR each of the director nominees. | | ||
| | ● | Diverse slate of directors with broad leadership experience. | |
| | ● | All candidates are highly successful executives with relevant skills and expertise. | |
| | ● | Average director tenure of 11.8 years with 8 of 9 directors to be voted upon independent of management. | |
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| |
| | | | |
Our Existing Board
| | Years of Tenure | | # of Other Public Company Boards | | | Committee Memberships (2) | ||||||||||||
Name | Principal Professional Experience (1) |
|
| | AC | CC | GC | NC | EC | ||||||||||
Katherine A. Cattanach | General Partner of INVESCO Private Capital, Inc. | | | 15 | 0 | | | ||||||||||||
Jon A. Grove | Chairman, President and CEO of ASR Investments Corporation | | | 23 | 0 | | | | |||||||||||
Mary Ann King | Co-Head of Financial Services and Head of Institutional Sales of Berkadia | | | 6 | 0 | | | | |||||||||||
James D. Klingbeil(3) | Chairman and CEO of Klingbeil Capital Management and The Klingbeil Company | | | 23 | 0 | | | | C | C | |||||||||
Clint D. McDonnough | Office Managing Partner for Ernst & Young LLP’s Dallas office | | | 5 | 1 | C | | | | ||||||||||
Robert A. McNamara | Group Chief Risk Officer of Lend Lease Corporation | | | 7 | 1 | | C | | |||||||||||
Diane M. Morefield(4) | Executive Vice President, Chief Financial Officer of CyrusOne | | | 0 | 1 | | | | |||||||||||
Mark R. Patterson | President of MRP Holdings LLC | | | 7 | 3 | | C | | | ||||||||||
Thomas W. Toomey(5) | Chairman and CEO of UDR, Inc. | | | 20 | 0 | | | | |
| ||
(1) | The professional experiences listed for Dr. Cattanach, Messrs. Grove, McDonnough and McNamara, and Ms. Morefield are these nominees’ former principal occupations.. | |
(2) | Committee assignments for the period from the 2021 annual meeting to the 2022 annual meeting will be made after the annual election of directors at the 2021 annual meeting. | |
(3) | Lead Independent Director. | |
(4) | Ms. Morefield was appointed to the Board of Directors in October 2020. | |
(5) | Chairman and Chief Executive Officer. | |
KEY: AC = Audit and Risk Management Committee CC = Compensation and Management Development Committee GC = Governance Committee |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Information About Our Board And Committees (Page 34)
| | | | | | |
| | Number of Members |
| Independent | | Number of Meetings During 2020 |
Full Board of Directors |
| 9 | | 88.9% | | 8* |
Audit and Risk Management Committee |
| 4 | | 100.0% | | 8 |
Compensation and Management Development Committee |
| 3 | | 100.0% | | 6 |
Governance Committee |
| 4 | | 100.0% | | 4 |
Nominating Committee | | 4 | | 100.0% | | 1* |
Executive Committee |
| 3 | | 66.7% | | 0 |
___________
* Also acted by unanimous written consent during the year.
The number of meetings of the board as well as communication to the board increased in 2020 as a direct result of COVID-19.
GOVERNANCE HIGHLIGHTS (Page 24)
UDR has a history of strong corporate governance guided by three primary principles – dialogue, transparency and responsiveness. The board has adjusted our governance approach over time to align with evolving best practices, drive sustained shareholder value and best serve the interests of shareholders. | |||
Shareholder | Annual election of all directors | ||
Rights | Majority voting in uncontested director elections | ||
| Proxy access for eligible director candidates nominated by eligible shareholders | ||
| No shareholder rights plan (poison pill) | ||
| Confidential voting | ||
| No material restrictions on shareholders’ right to call a special meeting | ||
| Active shareholder engagement with holders of approximately 84.1% of outstanding shares in 2020 and early 2021 | ||
| Ability for shareholders to propose binding bylaw amendments | | |
Independent Oversight | Strong Lead Independent Director role with clearly articulated responsibilities | ||
Audit, Compensation, Governance and Nominating Committees consist entirely of Independent Directors | |||
| All directors are independent, except the Chairman and Chief Executive Officer | ||
| Independent directors meet regularly in executive session | ||
Good Governance | Extensive board dialogue with formal processes for shareholder engagement and frequent cross-committee and board communications | ||
Annual board and committee self-evaluations | |||
| Annual individual director evaluation process | ||
| Periodic continuing education for directors | ||
| All directors attended at least 75% of meetings held Policies requiring the initial pools of candidates for the board of directors and external searches for a Chief Executive Officer to include diverse candidates | ||
| Annual advisory approval of named executive officer compensation | ||
| Robust Code of Business Conduct and Ethics, and Code of Ethics for Senior Financial Officers | ||
| Stock ownership guidelines for executive officers and directors | ||
| Prohibition on hedging transactions | ||
| Pledging transactions prohibited without prior approval | ||
| Policy on recoupment of performance-based incentives No employment agreements with executives Annual ESG reporting Double-trigger acceleration of vesting in the event of a change in control Twelve month minimum vesting on awards generally Board and committee oversight of material risks, ESG and human capital management |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Independent Registered Public Accounting Firm | | |||
| The Board recommends a vote FOR ratification of Ernst & Young LLP for 2021. | | ||
| | ● | Independent firm with few ancillary services and reasonable fees. | |
| | ● | Significant industry and financial reporting expertise. | |
| | | | |
| | |
| |
| | | | |
Ernst & Young LLP, independent registered public accounting firm, served as our auditors for fiscal 2020. Our Audit Committee has selected Ernst & Young LLP to audit our financial statements for fiscal 2021. Although it is not required to do so, the board is submitting the Audit Committee’s selection of our independent registered public accounting firm for ratification by the shareholders at the annual meeting in order to ascertain the view of our shareholders regarding such selection. Below is summary information about Ernst & Young’s fees for services during fiscal years 2020 and 2019:
Description of Services |
| 2020 |
|
| 2019 |
| ||
Audit Fees |
| $ | 1,512,986 |
|
| $ | 1,813,186 |
|
Audit-Related Fees |
|
| — |
|
|
| — |
|
Tax Fees |
|
| 36,928 |
|
|
| 106,539 |
|
All Other Fees |
|
| — |
|
|
| — |
|
TOTAL |
| $ | 1,549,914 |
|
| $ | 1,919,725 |
|
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| | | | |
Say-on-Pay: Advisory Vote on the Compensation of the Named Executive Officers | | |||
| The Board recommends a vote FOR this proposal. | | ||
| | ● | Independent oversight by our Compensation and Management Development Committee, with the | |
| | ● | Executive compensation comprised of a mix of base salary, short-term incentive compensation and | |
| | ● | Executive compensation that is competitive with our peers and that is structured to be aligned with total return to shareholders and our strategy. | |
| | ● | Our total shareholder return compares favorably to the peer group. | |
| | | | |
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| |
| | | | |
Executive Compensation Matters (Page 48)
We are requesting your non-binding vote to approve the compensation of our named executive officers as described on pages 48 through 86 of this proxy statement. The goals for our executive compensation program are to (i) attract, retain and motivate effective executive officers, (ii) align the interests of our executive officers with the interests of the Company, our shareholders, our associates and our residents, (iii) incentivize our executive officers based on clearly defined performance goals and measures of successful achievement, and (iv) align market competitive compensation with our long-term and short-term performance.
Our shareholders have consistently supported our executive compensation program. At our 2020 Annual Meeting of Shareholders, 83% of the votes cast were voted in favor of our resolution seeking advisory approval of our executive compensation. Over the last five years, shareholder support for our advisory vote on executive compensation has averaged 87% (with no year below 83%). While we have consistently had strong shareholder support for our executive compensation program, we do continue to engage in a dialogue with shareholders on executive compensation issues. We will continue to consider the outcome of future advisory votes on executive compensation when establishing the Company’s compensation programs and policies and making compensation decisions regarding our named executive officers. With respect to awards made in 2021 and thereafter, subject to shareholder approval (see Proposal No. 4), we have made changes to our compensation programs in part due to feedback we have received from shareholders. These changes include adding a “double-trigger”” acceleration provision in connection with a change of control and adding a minimum 12 month vesting provision, subject to specific exclusions.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| | | | |
Approval of Amended and Restated 1999 Long-Term Incentive Plan | | |||
| The Board recommends a vote FOR this proposal. | | ||
| | ● | The 1999 Amended and Restated 1999 Long-Term Incentive Plan has not been submitted to | |
| | ● | Increase the number of shares available for issuance from 19,000,000 to 35,000,000. | |
| | ● | Provide for double-trigger acceleration of vesting in connection with a change of control with respect to grants made in 2021 and thereafter. | |
| | ● | Provide for a minimum vesting period of one year, subject to certain exceptions described below, with respect to grants made in 2021 and thereafter. | |
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| | |
| Our Use of Abbreviations: We use a number of abbreviations in this proxy statement. We refer to UDR, Inc. as “UDR,” “the Company,” “we,” “us” or “our” and to our board of directors as the “board.” The term “proxy materials” includes this proxy statement, as well as the enclosed proxy card. References to “fiscal 2020” and “fiscal 2021” mean our 2020 fiscal year, which began on January 1, 2020 and ended on December 31, 2020, and our 2021 fiscal year, which began on January 1, 2021 and will end on December 31, 2021, respectively. We refer to the Audit and Risk Management Committee as the “Audit Committee.” We refer to the Compensation and Management Development Committee as the “Compensation Committee.” We refer to the U.S. Securities and Exchange Commission as the “SEC” and we refer to the New York Stock Exchange as the “NYSE.” Our 2021 Annual Meeting of Shareholders to be held on May 27, 2021 is simply referred to as the “meeting” or the “annual meeting.” | |
15 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The nine individuals listed below, each of whom is currently a member of the board, have been nominated for election to the board at the 2021 annual meeting of shareholders. If any of the nominees is unable or declines to serve as a director at the time of the meeting, the proxies will be voted for any nominee who is designated by the present board to fill the vacancy. It is not expected that any nominee will be unable or will decline to serve as a director. The directors elected will hold their respective offices until the next annual meeting of shareholders or until their successors are elected and qualified.
Each nominee brings a strong and unique background and set of skills to our board, giving the board as a whole competence and experience in a wide variety of areas of value to the Company, including corporate governance and board service, executive management, corporate finance and financial markets, real estate investment and the real estate industry and civic leadership. For each of our director nominees, set forth below are the specific experience, qualifications, attributes or skills that led the board to conclude that the person should serve as a director for the Company. There is no family relationship between any of our directors or executive officers.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Board Expertise
At UDR, we believe that diversity of background and perspective is an important attribute of a well-functioning board. Collectively, the members of our board standing for election embody a range of viewpoints, backgrounds and expertise. Currently, 33% of the members of our board are women and, while our board does not currently have members who represent underrepresented populations, all recent searches have included ethnically diverse candidates (utilizing search firms with specific expertise with underrepresented populations) and we have adopted a “Rooney Rule” for all board searches. The diversity of our board will continue to be a point of focus in connection with our board refreshment efforts:
17 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
KATHERINE A. CATTANACH, PH.D. | | JON A. GROVE | ||||||
| Age: | 76 | | | Age: | 76 | ||
| UDR Board Service | | | UDR Board Service | ||||
| ● | Tenure: 15 years (2006) | | | ● | Tenure: 23 years (1998) | ||
| ● | Audit Committee | | | ● | Compensation Committee | ||
| ● | Executive Committee | | | | | ||
| ● | Governance Committee | | | | | ||
| | | | | | | ||
| | Independent | | | | Independent | ||
| | | | | | | | |
Professional Experience ● Former General Partner of INVESCO Private Capital, Inc. (formerly Sovereign Financial Services, Inc.), a company specializing in private equity investments, from 1987 to 2005. Relevant Skills ● Currently a member of the Institute of Chartered Financial Analysts. ● Has a strong background in both business and academia, and her expertise in investments and finance is recognized nationally and internationally. ● Has executive management experience, having served as Founder and Chief Executive Officer of Sovereign Financial Services, Inc. and as Executive Vice President of Captiva Corporation. ● Has a Ph.D. in Finance and has served on the faculty of the College of Business at the University of Denver and as an Associate Professor of Finance at the University of Denver’s Graduate School of Business. Other ● Former Secretary and a member of the Board of Trustees of Great Outdoors Colorado. She is active in, and serves as a member of, numerous charitable organizations. ● Member of the board of directors and chair of the audit committee of Great West Trust Company. ● Extensive civic leadership, including the Colorado Commission on Higher Education, the Governing Board for the Colorado State University System, the Foundation for Metropolitan State College, the Board of Trustees for the Colorado Chapter of the Nature Conservancy and the Board of Trustees for the Yellowstone Association. ● From 2005 to March 2006, she served as a director and member of the audit and compensation committees of Collect America, Ltd. ● Has served as a member of several corporate boards and board committees and on several partnership advisory boards. | | Professional Experience ● Former Chairman, President and Chief Executive Officer of ASR Investments Corporation from its organization in 1987 until our acquisition of ASR in 1998. ● Former Chairman and director of American Southwest Holdings, LLC and SecurNet Mortgage Securities LLC. Relevant Skills ● From 1987 to 1998, served as the Chairman, President and Chief Executive Officer of a publicly traded real estate investment trust that owned and operated apartment communities. |
18 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
MARY ANN KING | | JAMES D. KLINGBEIL | ||||||
| Age: | 68 | | | Age: | 85 | ||
| UDR Board Service | | | UDR Board Service | ||||
| ● | Tenure: 6 years (2015) | | | ● | Tenure: 23 years (1998) | ||
| ● | Audit Committee | | | ● | Lead Independent Director | ||
| ● | Governance Committee | | | ● | Executive Committee Chair | ||
| | | | | ● | Nominating Committee Chair | ||
| | | | | | | ||
| | Independent | | | | Independent | ||
| | | | | | | | |
Professional Experience ● Co-Head of Investment Sales and the Head of Institutional Sales for Berkadia, a privately-held commercial real estate firm that provides multifamily and commercial clients with a suite of services that include investment sales, mortgage banking and servicing. ● Formerly, Ms. King was the Co-Chairman of Moran & Company, a real estate brokerage firm focusing exclusively on multifamily assets and mixed-use assets with significant multifamily components, whose investment sales operations were purchased by Berkadia in January of 2021. Relevant Skills ● Ms. King has been in the apartment industry since 1983. ● Has served three terms as a Urban Land Institute (ULI) Trustee. ● Is currently a member of the National Multifamily Housing Council’s Executive Committee. ● Previously served on the National Multifamily Housing Council’s Leadership Team from 2000 to 2008 and was Chair of that organization from 2006 to 2008. Other ● Over the Rainbow Association – Member of the Board of Directors, Member of the Executive Committee and Development Committee and Member and Chairman of the Association’s LIFE Fund. ● Member of the Advisory Board of Sack Properties. ● Full Member of ULI and Member of MFC-Blue Product Council; former Trustee from 2012-2015 and former Product Council Counselor for all four Multifamily Product Councils. | | Professional Experience ● Lead Independent Director since January 2018. ● Chairman of the Board of Directors from March 2010 to December 2017 and Vice Chairman of the Board from October 2000 until March 2010. ● Chairman of Klingbeil Capital Management and The Klingbeil Company. ● Chairman and Chief Executive Officer of American Apartment Communities II from 1995 until its merger with the Company in December of 1998. ● He currently serves as a director of numerous private companies and on the Board of Trustees of The Ohio State University. He is also the past Chairman and a lifetime member of the Board of Trustees of the Urban Land Institute and a member of the ULI Foundation Board. Relevant Skills ● Mr. Klingbeil has been active in nearly every aspect of real estate investment, development and management for over 60 years, with a special focus on building, acquiring, managing and/or selling multifamily communities. ● Chairman and Chief Executive Officer of American Apartment Communities II, which had a value of $800 million when we acquired it in December 1998, and he has demonstrated exceptional leadership abilities as a member of our board since that acquisition. |
19 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
CLINT D. MCDONNOUGH | | ROBERT A. MCNAMARA | ||||||
| Age: | 66 | | | Age: | 67 | ||
| UDR Board Service | | | UDR Board Service | ||||
| ● | Tenure: 5 years (2016) | | | ● | Tenure: 7 years (2014) | ||
| ● | Audit Committee Chair | | | ● | Compensation Committee | ||
| ● | Nominating Committee | | | ● | Governance Committee Chair | ||
| | | | | ● | Nominating Committee | ||
| | | | | | | ||
| | Independent | | | | Independent | ||
| | | | | | | | |
Professional Experience ● Managing Partner of McDonnough Consulting LLC, a consulting firm, since May 2016. ● Served 38 years for Ernst & Young LLP before retiring in June, 2015. ● In his role as Office Managing Partner for Dallas, Texas, he was responsible for day-to-day practice operations. ● Prior to serving as the Office Managing Partner, Mr. McDonnough was the firm’s Managing Partner of Assurance & Advisory Business Services for the Southwest Area practice. He also served as Ernst & Young’s National Director of Real Estate Advisory Services. Relevant Skills ● Served as Ernst & Young’s National Director of Real Estate Advisory Services, creating a unified national real estate consulting practice. ● Has an extensive background in accounting, auditing and advisory services, having worked for 38 years with Ernst & Young LLP, including as the firm’s Office Managing Partner for Dallas, Texas, as Managing Partner of Assurance & Advisory Business Services for the Southwest Practice Area and as Director of Real Estate Advisory Services. Other ● Mr. McDonnough serves on the board of directors and is chair of the audit committee of Forterra (Nasdaq), a manufacturer of water and drainage pipe and products, and previously served on the board of directors and as chair of the audit committee of Orix USA, a diversified financial services company. ● Currently a board member of the Dallas City Council. ● Active in, and previously served on the boards of, several charitable, civic and educational organizations. | | Professional Experience ● Former Group Chief Risk Officer of Lend Lease Corporation (ASX), an international property and infrastructure firm from 2014 to 2017. ● Former Chief Executive Officer Americas of Lend Lease Corporation (ASX) from 2010 to 2014. ● Former Chairman and Chief Executive Officer of Penhall/LVI International, an environmental remediation, concrete services and infrastructure repair firm, from 2006 to 2010. ● Mr. McNamara held various positions at Fluor Corporation, a global engineering and construction company, from 1996 to 2006, including Senior Executive and Group President. ● Mr. McNamara began his career at Marshall Contractors, Inc., a general contractor, where he held various positions from 1978 to 1996, including President and Chief Operating Officer. Relevant Skills ● Was responsible for ensuring Lend Lease achieves world’s best practice in risk management and operational excellence. He also oversaw Lend Lease’s Building, Engineering and Services business in Australia. ● Mr. McNamara is an accomplished senior executive with significant expertise in construction, development and real estate investment. ● He brings to the board over 35 years of experience managing global businesses in the development, design and delivery of projects in the government, institutional, infrastructure and industrial sectors in senior management positions. Other ● Member of the Board of Directors and a member of the audit committee of Jacobs Engineering Group, Inc. (NYSE), a provider of technical, professional and construction services. ● Former Board member of several privately-held firms. ● Mr. McNamara has also served on the board of the US China Business Council and as Chairman for the Construction Industry Institute’s Technology Implementation Task Force. |
20 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
DIANE M. MOREFIELD | | MARK R. PATTERSON | ||||
| Age: | 62 | | | Age: | 60 |
| UDR Board Service | | | UDR Board Service | ||
| ● | Tenure: <1 years (2020) | | | ● | Tenure: 7 years (2014) |
| ● | Audit Committee | | | ● | Compensation Committee Chair |
| ● | Governance Committee | | | ● | Nominating Committee |
| | | | | | |
| | | | | | |
| | Independent | | | | Independent |
Professional Experience ● Retired EVP and Chief Financial Officer of CyrusOne, a publicly-traded global data center REIT with revenue over $1 billion and a total enterprise value in excess of $12 billion, from 2016 through 2020. ● Former EVP and Chief Financial Officer of Strategic Hotels & Resorts, a publicly-traded hotel REIT, from 2010 to 2015. ● Prior to Strategic Hotels, Ms. Morefield was the SVP Operations of Equity Office and Chief Financial Officer of Equity International for 12 years. Relevant Skills ● Was responsible for CyrusOne’s accounting, finance, capital markets, tax, procurement and investor relations. During her tenure, she raised in excess of $13 billion of capital in numerous equity and debt transactions. She served on the executive leadership team that set strategy and oversaw the global expansion. ● Ms. Morefield is a financial and operating executive with over 35 years of experience in CFO and corporate executive roles, primarily of publicly-traded real estate companies (REITs). She has successfully led all aspects of finance organizations and has extensive experience in M&A, having been involved with multiple acquisitions and divestitures over the course of her career. Ms. Morefield’s career also includes public accounting, consulting and real estate commercial banking. Other ● Ms. Morefield currently serves on the Board of Directors of Copart Inc. (Nasdaq) where she is Chair of the Governance and Nominating Committee and a member of the Audit Committee. ● She also currently serves on the board, and is the Audit Committee Chair, of Link Logistics Real Estate, a logistics real estate portfolio owned by the Blackstone funds. ● She served six years on the Board of Directors of Spirit Realty Capital, Inc. (NYSE) and as their Audit Committee Chair. ● She has served on several other advisory and non-public boards. ● Ms. Morefield earned her BS in Accountancy from the University of Illinois and is a CPA. She has her MBA from the University of Chicago Booth School of Business. | | Professional Experience ● Currently a real estate consultant and financial advisor and is a director and President of MRP Holdings LLC. ● From September 2010 until March 2016, Mr. Patterson was Chairman, and until January 2015, Chairman and Chief Executive Officer, of Boomerang Systems, Inc., a manufacturer of fully automated, robotic parking systems. In August 2015, Boomerang Systems, Inc. filed for bankruptcy under Chapter 11 of the US Bankruptcy Code. ● Until January 2009, Mr. Patterson was a Managing Director and the Head of Real Estate Global Principal Investments at Merrill Lynch, where he oversaw the real estate principal investing activities of Merrill Lynch. Mr. Patterson joined Merrill Lynch in April 2005 as the Global Head of Real Estate Investment Banking and in 2006 he also became the Co-Head of Global Commercial Real Estate, which encompassed real estate investment banking, principal investing and mortgage debt. ● Prior to joining Merrill Lynch, Mr. Patterson spent 16 years at Citigroup, where he was the Global Head of Real Estate Investment Banking since 1996. ● Previously, Mr. Patterson was with Chemical Realty Trust in New York from 1987 to 1989, as an Associate in the Real Estate Investment Banking group and in the Real Estate Group at Arthur Andersen in Houston, Texas from 1982 to 1985. Relevant Skills ● Mr. Patterson has a strong background in real estate finance. During his tenure as Managing Director and Head of Real Estate Global Principal Investments at Merrill Lynch, Mr. Patterson oversaw investment banking, private equity and real estate debt. Other ● Mr. Patterson is Chair of the board of directors, Chair of the governance committee and was previously a member of the compensation committee and the investment committee of Americold Realty Trust (NYSE), a REIT focused on temperature-controlled warehouses, serves on the board of directors and is a member of the nominating and governance committee and compensation committee of Digital Realty Trust (NYSE), a REIT focused on data centers, and serves as lead director and is a member of the governance committee of Paramount Group, Inc. (NYSE), a REIT focused on Class A office properties. ● Between 2011 and 2017, Mr. Patterson served on the board of directors and was a member of the audit, compensation and governance committees of General Growth Properties, a REIT focused on shopping malls, which was listed on the NYSE until its acquisition in 2018. ● Mr. Patterson is an Advisory Director for Investcorp International, Inc., a global private equity manager, and a Senior Advisor to Rockefeller Capital Management, a private wealth management firm. |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
THOMAS W. TOOMEY | | | | |||
| Age: | 60 | | | | |
| UDR Board Service | | | | ||
| ● | Tenure: 20 years (2001) | | | | |
| ● | Chairman of the Board | | | | |
| ● | Executive Committee | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
Professional Experience ● Chairman and Chief Executive Officer of UDR, Inc., a $20 billion, S&P 500 company, having served as Chief Executive Officer and a member of the board since joining the Company in 2001. Mr. Toomey also served as President of the Company from 2001 to 2019. ● Over his tenure, Mr. Toomey has been instrumental in repositioning UDR’s portfolio, including the acquisition and disposition of approximately $20 billion in multifamily communities and development of $4 billion in multifamily communities, which has led to above average return of 12% for UDR’s shareholders. As of December 2020, UDR owned or had an ownership interest in approximately 52,589 apartment homes in select markets across the U.S. Relevant Skills ● Chairman and Chief Executive Officer of UDR. ● Prior to heading UDR, Mr. Toomey held various senior positions, including Chief Operating Officer and Chief Financial Officer, with AIMCO (NYSE), a multifamily REIT peer, which in 2020 underwent a separation and became two public companies, Apartment Income REIT Corp. and AIMCO. At AIMCO, Mr. Toomey was instrumental in transforming the company into the largest apartment owner in the U.S., growing its portfolio ten-fold over his tenure. ● Prior to AIMCO, Mr. Toomey served as a Senior Vice President with Lincoln Property Company, a multifaceted, national real estate firm, for five years. Other ● As a leader in the real estate industry, Mr. Toomey is a Trustee and a past Global Chair of the Urban Land Institute (ULI), a Board member of the ULI Foundation, a past member of the Board of Governors of the National Association of Real Estate Investment Trusts (NAREIT), on the Executive Committee of the National Multi Housing Council (NMHC), a member of The Real Estate Roundtable and is past Chair and a current Trustee of the Oregon State University Foundation. ● Mr. Toomey served on the board of directors and was a member of the audit committee of The Ryland Group, Inc. (NYSE), a home builder, from December 2013 until its merger with Standard Pacific in October 2015. | | |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Vote Required and Board of Directors’ Recommendation
The affirmative vote of a majority of the votes cast is required for the election of a director in an uncontested election. A majority of the votes cast means that the number of shares voted “for” a director’s election exceeds fifty percent of the total number of votes cast with respect to that director’s election. If an incumbent director does not receive a majority of the votes cast for his or her election, the director is required to tender his or her resignation for the consideration of the board. See “Corporate Governance Matters – Majority Voting Standard for Uncontested Director Elections.”
Our board recommends that the
shareholders vote “FOR” the director nominees listed above.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
CORPORATE GOVERNANCE MATTERS
We believe that effective and transparent corporate governance is critical to our long-term success and our ability to create value for our shareholders. We frequently review our corporate governance policies, monitor emerging developments in corporate governance and enhance our policies and procedures when our board determines that it would benefit our Company and our shareholders to do so.
We maintain a corporate governance page on our website that includes key information about UDR’s corporate governance, including our:
| • |
| Statement on Corporate Governance; |
| • |
| Code of Business Conduct and Ethics; |
| • |
| Code of Ethics for Senior Financial Officers; |
| • |
| Related Person Transactions Policy; |
| • |
| Amended and Restated Insider Trading Policy; |
| • |
| Recoupment of Performance-Based Incentives Policy; |
| • |
| Executive Stock Ownership Guidelines; |
| • |
| Charter of the Audit Committee; |
| • |
| Charter of the Compensation Committee; |
| • |
| Charter of the Governance Committee; and |
| • |
| Charter of the Nominating Committee. |
All of these documents can be found by accessing the “Investor Relations” page at ir.udr.com and then clicking on “Corporate Governance” and “Governance Documents.” The documents noted above will also be provided without charge to any shareholder who requests them. Any changes to these documents, and any waivers granted by us with respect to our Code of Business Conduct and Ethics and our Code of Ethics for Senior Financial Officers, will be posted on our website.
We believe in and follow certain principles with respect to governance as follows:
| ● ● |
Principle 1: Boards are accountable to shareholders. | ● All directors stand for election annually ● Proxy access for eligible director candidates nominated by eligible shareholders ● Shareholder ability to propose binding bylaw amendments |
Principle 2: Shareholders should be entitled to voting rights in proportion to their economic interest. | ● Each shareholder gets one vote per share ● Majority voting in uncontested director elections, and directors not receiving majority support must tender their resignation for consideration by the board |
Principle 3: Boards should be responsive to shareholders and be proactive in order to understand their perspectives. | ● Management met with investors owning approximately 84% of shares outstanding in 2020 and early 2021 ● Engagement topics included corporate strategy, sustainability and social strategy, enterprise risk management, board composition, leadership and refreshment, succession planning, ESG, culture, diversity, equity and inclusion and our executive compensation program |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| ● ● ● |
Principle 4: Boards should have a strong, independent leadership structure. | ● Lead Independent Director with clearly defined duties that are disclosed to shareholders ● Board considers appropriateness of its leadership structure at least annually ● Independent Committee Chairs ● Proxy Statement discloses why board believes current leadership structure is appropriate |
Principle 5: Boards should adopt structures and practices that enhance their effectiveness. | ● As of March 31, 2021, 88.9% of board members are independent ● Annual board evaluation ● Active board refreshment plan; five new board members in last seven years |
Principle 6: Boards should develop management incentive structures that are aligned with the long-term strategy of the company. | ● Our vote on our executive compensation program has received shareholder support averaging 87% over the last five years ● Compensation Committee annually reviews and approves incentive program design, goals and objectives for alignment with compensation and business strategies ● Annual and long-term incentive programs are designed to reward financial and operational performance that furthers short- and long-term strategic objectives and include metrics assessing our performance relative to that of our peers |
We also monitor our corporate governance policies and practices to maintain compliance with the provisions of the Sarbanes-Oxley Act of 2002 (the “Sarbanes-Oxley Act”), the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the “Dodd-Frank Act”), the rules of the SEC and the corporate governance rules of the NYSE. Our policies and practices meet, and in many cases exceed, the listing requirements of the NYSE, applicable SEC rules and the corporate governance requirements of the Sarbanes-Oxley Act and the Dodd-Frank Act, including:
| • |
| The board has adopted clear corporate governance policies; | |
| • |
| Eight of our nine current board members (and eight of the nine to be voted on at the 2021 annual meeting) are independent directors as defined by the NYSE; | |
| • |
| The independent directors meet without the presence of management at each regularly scheduled meeting; | |
| • |
| All members of the Audit Committee, Compensation Committee, Governance Committee and Nominating Committee are independent directors; | |
| • |
| While the Chairman and Chief Executive Officer role is combined, the board has appointed a Lead Independent Director in accordance with our Statement on Corporate Governance; | |
| • |
| The charters of the board committees clearly establish their respective roles and responsibilities, including their responsibilities for oversight of risks, and are reviewed annually; | |
| • | | The entire board oversees and receives reports with respect to our ESG, culture and DEI efforts; | |
| • |
| The board has adopted a Code of Business Conduct and Ethics that applies to all of our directors, officers, and employees and that is required to be provided to agents and consultants that, among other things, prohibits bribery and other forms of corruption; | |
| • |
| We have a Code of Ethics for Senior Financial Officers that applies to our senior financial officers; and |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| • |
| We have a hotline with a 1-800 number and a third-party anonymous reporting system at http://udr.ethicspoint.com available to all employees, and our Audit Committee has procedures in place for the anonymous submission of any employee complaint, including those relating to accounting, internal controls or auditing matters. Instructions for making a report are published in the Corporate Governance subsection of the Investor Relations page of the Company’s website at ir.udr.com. |
Majority Voting Standard for Uncontested Director Elections
The Company’s bylaws specify a majority voting standard in uncontested director elections, which incorporates a director resignation policy for any director who does not receive the requisite vote. Under this majority voting standard, the affirmative vote of a majority of the votes cast is required for the election of a director in an uncontested election. A majority of the votes cast means that the number of shares voted “for” a director’s election exceeds fifty percent of the total number of votes cast with respect to that director’s election. If an incumbent director does not receive a majority of the votes cast for his or her election, the director is required to tender his or her resignation to the board. The board would then decide within 90 days following certification of the shareholder vote, through a process managed by the Governance Committee and excluding the nominee in question, whether to accept or reject the tendered resignation, or whether other action is recommended. The board would promptly publicly disclose its decision and rationale. If an incumbent director’s resignation is accepted by the board, then the board may fill the resulting vacancy or decrease the size of the board in accordance with the bylaws. If a director's resignation is not accepted by the board, such director will continue to serve until his or her successor is duly elected and qualified, or his or her earlier death, resignation, retirement or removal. For the purposes of applying this majority voting standard, an election is considered “uncontested” if no shareholder provides notice of intention to nominate one or more candidates to compete with the boards’ nominees in the manner required by the bylaws, or if any such shareholder or shareholders have withdrawn all such nominations at least ten (10) days prior to the filing our definitive proxy statement with the SEC. In any contested election, each director shall be elected by a plurality of votes cast, in which case each share may be voted for as many individuals as there are directors to be elected and for whose election the share is entitled to be voted.
Our Commitment to Shareholder Engagement
The Company has an ongoing proactive practice of meeting with and discussing corporate governance issues with significant shareholders throughout the year. We value the insights of and feedback from our shareholders and remain committed to ongoing engagement with investors. To this end, we engage in regular outreach to enable meaningful discussion and deliver feedback to our board to help drive strategic results. In 2020 and early 2021, we engaged in direct outreach and discussions with 517 shareholders representing 84.1% of our outstanding shares including representatives of governance and stewardship functions representing 44.1% of our outstanding shares, although certain opportunities to engage with investors were curtailed due to the pandemic. Key topics of focus during such interactions included company strategy and results, technological operating and capital allocation initiatives and environmental, social and governance (ESG) matters.
● | Ongoing Shareholder Outreach: Our Chairman and Chief Executive Officer, President, Chief Financial Officer, and Investor Relations team frequently meet and interact with shareholders and the investment community throughout the year. In addition, in 2020 and early 2021, we affirmatively contacted key governance / stewardship contacts at our investors to ask for engagement opportunities specific to environmental, social and governance (ESG) matters. As a result of these efforts, members of management, including our Chairman and Chief Executive Officer, Senior Advisor to the Office of the Chairman, General Counsel, Chief Financial Officer, and Investor Relations team, were able to meet and interact with key governance contacts at a number of our shareholders representing 44.1% of our outstanding shares and have in depth discussions regarding a variety of ESG matters. |
26 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
● | Purposeful Engagement: We seek transparent and collaborative discussions with shareholders, and our engagement with investors includes the appropriate level of senior management for the topics being discussed to ensure actionable outcomes, where appropriate. |
● | Regular Board Meetings: The Governance Committee, Compensation Committee, Audit Committee, and the board request and receive reports regarding shareholder engagement several times each year from UDR management. In addition to reviewing the content of such reports, our board will consider shareholders’ feedback and insights. |
● | We also attend a variety of investor conferences annually at which we interact with shareholders throughout the year. While the schedule may vary year-to-year and in 2020 many conferences were cancelled, the conferences we attended in 2020 are as follows: |
o | March 2020 |
◾ | Citi Global Property CEO Conference |
o | June 2020 |
◾ | NAREIT 2020 Investor Conference (Virtual) |
◾ | European Non-Deal Roadshow hosted by JP Morgan (Virtual) |
o | September 2020 |
◾ | US Non-Deal Roadshow hosted by Citi (Virtual) |
◾ | Evercore ISI Annual Real Estate Conference (Virtual) |
◾ | Bank of America Global Real Estate Conference (Virtual) |
o | November 2020 |
◾ | NAREIT REITWorld 2020 Annual Conference (Virtual) |
Identification and Selection of Nominees for Directors
Our Nominating Committee works closely with our Chairman and Chief Executive Officer (“CEO”) and Lead Independent Director (who currently serves as Chairman of the Nominating Committee) in recommending to the board criteria for open board positions, taking into account such factors as the Nominating Committee deems important, including, among others, the current composition of the board, the range of talents, experiences, expertise and skills that would complement those already represented on the board and those that would help achieve the Company’s current and future goals as set forth in our strategic plan. The recommendations are then discussed by the board. In evaluating a nominee, the board, acting through our Nominating Committee, will consider, among other things, whether a potential director nominee has the time available, in light of other business and personal commitments, to perform the responsibilities required for effective service on the board. The Nominating Committee considers candidates that are suggested by members of the board, as well as management, our shareholders and any director search firm retained by the board or the Nominating Committee, using the same criteria to evaluate all candidates.
The board believes its effectiveness is enhanced by being comprised of individuals with diverse backgrounds, skills and experience that are relevant to the role of the board and the needs of our business as well as diversity with respect to gender and ethnicity. In our Code of Business Conduct and Ethics we describe diversity as embracing the following characteristics with respect to the Company as a whole, including our board: age, race, gender, nationality, physical ability, culture, religion, marital status, sexual orientation, experience and perspective. In 2020, consistent with its overall views with respect to diversity and in order to formalize our practice, the board enhanced our Statement on Corporate Governance and the Charter of our Nominating Committee by amending such documents to adopt a “Rooney Rule” specifically requiring that diverse candidates, based on gender and ethnicity, be included in the initial pool for any external search for director candidates or for any external search for a Chief Executive Officer. In addition, any search firm used for conducting any such searches is required to include such candidates in its initial pool of candidates. Since 2019 we have hired search firms with specific experience in identifying candidates from underrepresented populations in connection with searches for board candidates. While our board does not currently include any members that self-identify as an
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
underrepresented minority, all recent searches for potential board members have included, and future searches will continue to include, diverse candidates. The diversity of our board will remain a focus in connection with our board refreshment efforts. The board, through the Nominating Committee and in consultation with our CEO, will regularly review the changing needs of the business and the skills and experience of its board members, with the intention that the board will be periodically “renewed” as certain directors rotate off and new directors are recruited. The board’s commitment to diversity and renewal will be tempered by the need to balance change with continuity and experience. The board believes that its commitment in this regard has been effective in establishing a board that consists of members with diverse backgrounds, skills and experience that are relevant to the role of the board and the needs of the business, and the board will continue to monitor the effectiveness of these efforts as part of its periodic self-assessment process.
Once a potential director nominee has been identified, the Nominating Committee, in consultation with the Chairman and CEO and Lead Independent Director, will evaluate the prospective nominee against the specific criteria that have been established, as well as the standards and qualifications contained in our Statement on Corporate Governance. If it is determined based upon a preliminary review that a candidate warrants further consideration, members of the board, as appropriate, will interview the prospective nominee. After completing this evaluation and interview process, the board makes the final determination as to whether to nominate or appoint the new director.
In addition to any other applicable requirements, Section 2.11 of the bylaws sets forth the procedures and requirements relating to nominations of directors by shareholders. Any shareholder who wishes to recommend a prospective nominee for consideration at our 2022 annual meeting of shareholders must submit specified information, no sooner than November 9, 2021 and no later than December 9, 2021.
Each proposed candidate also must submit a written questionnaire, representation and agreement specifically addressing agreements, arrangements or understandings that the candidate has with certain other persons, including with respect to voting commitments and compensation, as well as a representation and agreement to comply with our applicable policies, codes and guidelines. Such information should be sent to the attention of our Corporate Secretary at 1745 Shea Center Drive, Suite 200, Highlands Ranch, Colorado 80129-1540.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The Company’s bylaws include a proxy access provision which permits a shareholder, or a group of up to 20 shareholders, owning 3% or more of the Company’s outstanding common stock continuously for at least three years, to nominate and include in the Company’s proxy materials director candidates constituting up to 20% of the board, provided that the shareholder(s) and the nominee(s) satisfy the requirements specified in the bylaws.
In 2018, following the approval by our shareholders of a charter amendment, the board amended our bylaws to provide that a shareholder, or a group of up to 20 shareholders, owning 3% or more of the Company’s outstanding common stock continuously for at least three years could propose a binding amendment to our bylaws. A shareholder proposal submitted under our amended bylaws may not alter, modify or repeal Article VII of the bylaws (which addresses indemnification) or Section 8.5 (which addresses procedures for amending the bylaws) without the approval of any indemnitees adversely affected or our board, respectively. Prior to the 2018 annual meeting we had engaged with shareholders holding approximately 74% of our outstanding common stock regarding the amendment and, while there was no consensus as to the appropriate ownership limits, some of our shareholders did indicate our ownership limits were acceptable. Further, our research confirmed and continues to confirm that a number of companies require a supermajority of shareholders to amend the bylaws and that a number of companies incorporated in Maryland continue to provide their boards of directors the exclusive ability to amend their bylaws.
Director Rotation and Retirement
Directors are elected annually to serve for a term until the next annual meeting of shareholders or until their successors are elected and qualified. The board does not impose arbitrary limits on the number of terms a director may serve. However, the Nominating Committee will consider various criteria, including a director’s contribution to the board, in determining whether or not to recommend a director for re-election. Employee directors are required to resign as a director after ceasing to be an employee, unless the board asks them to continue to serve. The Chairman will refer the resignation to the Governance Committee for review. The board will decide, in light of the circumstances and the recommendation of the Governance Committee, the date at which the resignation will become effective. A vacancy created by a director’s retirement may be filled by a majority of the remaining directors in accordance with our bylaws. A director so appointed to fill the vacancy will stand for re-election at the first annual meeting of shareholders following that director’s appointment to the board if recommended for re-election by the Nominating Committee. In addition, the Company requires that directors tender their resignation when they change employment or other significant organizational affiliations. The board then decides, in light of the circumstances and the recommendation of the Governance Committee, whether to accept such resignation.
The board’s policy is that a significant majority of its members should be independent directors (see our Statement on Corporate Governance, which is available on our website at ir.udr.com). Each year, the board affirmatively determines whether each director has any material relationship with the Company (directly, or as a partner, shareholder or officer of an organization that has such a relationship with the Company), as defined under the NYSE listing standards and the Company’s director independence standards. The board has determined that all directors who served in 2020, and the directors who are standing for election at the annual meeting, are independent under both sets of standards, except Mr. Toomey, who is not independent because, in addition to serving as Chairman, he is the Company’s CEO. Additional information about each of the directors standing for election is set forth under Proposal No. 1 in this proxy statement. In making these independence determinations, the board considered information submitted by the directors in response to directors’ questionnaires and information obtained from the Company’s internal records.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
One of the primary responsibilities of the board is to ensure that the Company has the necessary senior management talent to pursue our strategies and to be successful. The Company’s Statement on Corporate Governance states that the board is responsible for appointing the CEO, and planning for his succession, as well as the succession for other executive officers of the Company. The Compensation Committee is responsible for annually reviewing the development and retention plans for the Company’s key executive officers, including the CEO, reviewing and approving a succession plan for the CEO, and ensuring development and succession plans are in place for the Company’s key executive officers reporting to the CEO. Consistent with its responsibilities, the Compensation Committee regularly reviews succession plans for the CEO and the key executive officers, and reports to the board regarding those plans. Under the direction of the Compensation Committee, the CEO and the SVP – Organizational Development and Engagement have undertaken and continue to undertake a concerted effort to develop and implement a strategy to identify, assess and develop successors for the key executive officers. This effort involves potential candidates working with third party consultants and completing a series of leadership assessment programs with the goal of determining skill sets and executive potential as potential successors for key executive officers.
The Company has a proven track record on talent development and succession:
● | Mr. Lacy, our Senior Vice President – Property Operations, and other members of management took on enhanced duties with respect to our operations in connection with the resignation of Mr. Davis as Chief Operating Officer at the beginning of 2021; |
● | Mr. Davis remains as President focusing on our Next Generation Operating Platform; |
● | Two Vice Presidents were promoted to Senior Vice President in 2021; |
● | Five Vice Presidents were promoted to Senior Vice Presidents in 2019; |
● | We had successful CFO and Chief Accounting Officer transitions in 2017; |
● | Over the three-year period ending on December 31, 2020 we have deepened our management pool and have also made it more diverse: |
● | 60% of associates who were promoted to the positions of community director or director or higher job classifications were female; and |
● | 15% of associates who were promoted to the positions of community director or director or higher job classifications were of ethnic backgrounds other than White; |
● | Over the three-year period ending on December 31, 2020, 740 of our associates were promoted of which, at the level of director or community director and higher job classifications, 60% were female; |
● | In 2020, our associates took 25,350 hours of training including training designed to help them increase their skills to allow career advancement; and |
● | Our workforce is diverse – 61% male, 39% female; 55% white, 45% other ethnicity. |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The following outlines certain highlights of our succession planning:
| |
---|---|
| Management Succession |
● | The Company maintains an executive talent pipeline for every executive officer position, including the CEO position. |
● | We have a formal plan in place addressing an emergency vacancy in the CEO position. |
● | The executive talent pipeline includes “interim,” “ready now,” and “under development” candidates for each position. The Company has an intentional focus on those formally under development for executive roles. Management is also focused on attracting, developing and retaining strong talent across the organization. |
● | The executive talent pipeline is formally updated annually and is the main topic of at least two of the Compensation Committee’s meetings each year. The Compensation Committee also reviews the pipeline in connection with year-end performance and compensation reviews for every executive officer position. The pipeline is discussed regularly at the executive management level as well. |
● | Talent development and succession planning is a coordinated effort among the CEO, the Compensation Committee, the Senior Vice President – Organizational Development and Engagement and the Company’s Human Resources team, as well as each succession candidate. |
● | The board is provided exposure to succession candidates for executive officer positions, including by attendance of potential candidates at board meetings from time-to-time. |
● | All executive succession candidates have development plans, which include the use of outside consultants for assessment and coaching. |
● | All CEO succession candidates receive one-on-one development from a professional executive coach. |
● | The CEO provides formal updates to the Compensation Committee and the board annually on CEO succession candidates’ development plan progress. |
● | The Company maintains a forward-looking approach to succession. Positions are filled considering the business strategy and needs at the time of a vacancy and the candidate’s skills, experience, expertise, leadership and fit. |
Director Responsibilities and Obligations
Our directors have specific responsibilities and obligations arising from their service on the board and the Committees of the board, as described in the table below:
| |
Responsibilities of the Board of Directors: | In addition to each director’s basic duties of care and loyalty, the board has separate and specific obligations under our Statement on Corporate Governance. Among other things, these obligations require directors to effectively monitor management’s capabilities, compensation, risk oversight (including, among other areas, cybersecurity, societal and environmental risks), leadership and performance, without undermining management’s ability to successfully operate the business. In addition, the board and the board’s committees have the authority to retain outside legal, accounting or other advisors, as necessary, to carry out their responsibilities. |
Director Education: | All directors are expected to be knowledgeable about the Company and its industry and to understand their duties and responsibilities as directors. The Company recognizes the importance of continuing education for directors and is committed to supporting continuing director education in order to enhance board and committee performance. We conduct periodic continuing education for directors and, at a director’s request, we will arrange for the director’s participation in continuing education programs offered by third parties that are relevant to the director’s role as a board and committee member. All of our independent directors are expected to participate in orientation programs. In addition, orientation sessions are conducted by senior management to familiarize directors with the Company’s strategic plans, significant financial, accounting and risk management issues, our compliance programs, our Code of Business Conduct and Ethics, and our principal officers, as well as our internal and external auditors. Finally, certain board meetings are held in locations where we own properties so that directors can observe our properties and operations. |
Director Evaluations: | The board, acting through the Governance Committee, annually evaluates the effectiveness of the board collectively and of board members individually, and the performance of each standing board committee. The Governance Committee determines the appropriate means for this evaluation. |
Committee Evaluations: | Each committee of the board annually evaluates the effectiveness and performance of each respective committee collectively and of the members of each respective committee individually. |
Directors’ Share Ownership Guidelines: | Our Statement on Corporate Governance provides that each director is expected to develop a meaningful equity stake in our Company over time and that after the fifth anniversary of election to the board, each director is required to own shares of the Company’s common stock and/or LTIP Units (as described below) equivalent to not less than 5 times their annual cash retainer. Each of our directors is in compliance with our share ownership guidelines. |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Board Attendance at Annual Meeting: | The board has adopted the following policy on director attendance at meetings: Absent extenuating circumstances, such as the COVID-19 pandemic which forced the 2020 annual meeting and certain board and committee meetings to be held virtually, directors are expected to attend in person our annual meeting of shareholders, all regularly scheduled board and committee meetings and to participate telephonically or via web based application in regularly scheduled board and committee meetings when they are unable to attend in person. All of our nine serving directors who were directors at such time attended our 2020 annual meeting of shareholders virtually. |
Board Leadership Structure and Committees
The leadership structure of the board and information regarding the Audit, Compensation, Governance and Nominating Committees is provided in the following table:
| |
Board Leadership Structure: | The board periodically evaluates our board leadership structure. As stated in our Statement on Corporate Governance, the board will exercise its discretion in combining or separating the offices of Chairman of the Board and Chief Executive Officer. The determination is based on the board’s judgment of the best interests of the Company and its shareholders from time to time. We currently combine the roles of the Chairman of the Board and Chief Executive Officer. Effective January 1, 2018, the board appointed Mr. Toomey Chairman of the Board, in addition to his roles at that time of Chief Executive Officer and President. The appointment of Mr. Toomey to the role of Chairman of the Board, Chief Executive Officer and President in 2018 reflected his strong knowledge of the multifamily real estate industry and the complex operations of UDR. Effective January 1, 2019, Mr. Toomey resigned as President and Mr. Davis was appointed President – Chief Operating Officer. Mr. Davis resigned as Chief Operating Officer effective December 31, 2020, but remains President. The board believes that while serving as Chairman and Chief Executive Officer, Mr. Toomey is best equipped to lead the board in the discussion of key business and strategic matters, and to focus the board on the most critical issues facing UDR. The board further believes that, in serving as the Chairman and Chief Executive Officer, Mr. Toomey offers the Company-specific expertise and extensive industry knowledge that is necessary as we pursue our five strategic objectives, which are operating excellence, balance sheet strength, portfolio diversification, capital allocation and creating an empowering culture and a great place to work and live, while at the same time leading the board’s efforts in oversight of the Company and its management. Our Statement on Corporate Governance provides that if the offices of Chairman of the Board and Chief Executive Officer are combined, or if the Chairman does not qualify as an independent director, the board will designate a Lead Independent Director, who will chair the executive sessions of the board and have such other duties as the board deems appropriate. The name of the Lead Independent Director will be disclosed in our annual proxy statement. Effective January 1, 2018, the board appointed Mr. Klingbeil as Lead Independent Director. Mr. Klingbeil has extensive experience leading the board, having served as Chairman of the Board from 2010 to 2017, and having served as Vice Chairman of the Board from 2000 to 2010. Mr. Klingbeil has served on the board since 1998. As Lead Independent Director, Mr. Klingbeil’s duties include: ● presiding at all meetings of the board at which the Chairman is not present; ● calling meetings of the independent directors; ● chairing meetings of the independent directors; ● serving as a liaison between the Chairman and the independent directors; ● approving agendas for the meetings of the board; ● approving meeting schedules to assure that there is sufficient time for discussion of all agenda items; ● developing and managing (with oversight from the Governance Committee) a process for the annual evaluation of the effectiveness of directors and the board; |
32 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| ● serving as an informal advisor to the Chairman on matters pertaining to board practices; and ● performing such other duties as the board may from time to time delegate. The board’s administration of its risk oversight function has not affected the board’s leadership structure. |
Independence of the Audit, Compensation, Governance and Nominating Committees: | The Audit, Compensation, Governance and Nominating Committees consist entirely of independent directors, as defined in the NYSE listing standards and the Company’s director independence standards. Each member of the Audit Committee and the Compensation Committee also satisfies the additional independence requirements set forth in rules under the Securities Exchange Act of 1934 and the NYSE listing standards. |
Audit Committee Financial Expert: | Each member of the Audit Committee is financially literate, and the board has determined that each member of the Audit Committee is an “audit committee financial expert” within the meaning of the SEC’s regulations. |
Executive Sessions of Independent Directors: | Our independent directors hold regularly scheduled executive sessions at which our independent directors meet without the presence of management. These executive sessions generally occur around regularly scheduled meetings of the board. The Lead Independent Director presides as chairman of these executive sessions. |
Compensation Committee Interlocks and Insider Participation: | The members of the Compensation Committee in fiscal 2020 included Jon A. Grove, Robert A. McNamara, and Mark A. Patterson (Chairman). None of the members of the Compensation Committee during fiscal 2020, or as of the date of this proxy statement, is a former or current officer or employee of the Company or has any interlocking relationships as set forth in applicable SEC rules. In addition, during 2020 and through the date of this proxy statement, none of our executive officers has served as a member of the board or compensation committee of any other entity that has one or more executive officers serving as a member of our board or Compensation Committee. |
Role of Compensation Committee and Compensation Consultants
Our Compensation Committee is responsible for developing and administering compensation programs for (1) our directors, (2) our executive officers, including base salaries and short-term and long-term incentive compensation plans, and (3) long-term incentive compensation plans for all of our associates. Annually, the entire board submits an evaluation of the CEO’s performance to the Chairman of the Compensation Committee and then the board meets in executive session to discuss and evaluate the performance of our CEO. After that, the members of the Compensation Committee meet in executive session, without the CEO present, to further discuss and evaluate the performance of our CEO.
Our CEO makes recommendations to, and consults with, the Compensation Committee with respect to the compensation for the executive officers who report directly to our CEO.
The Compensation Committee has the sole authority to retain and terminate any compensation consultants to be used to assist in establishing compensation for our executive officers and to approve such consultants’ fees and other retention terms. The Compensation Committee engaged FPL Advisory Group as its independent compensation consultant for 2020.
FPL reports directly to the Compensation Committee, and the Compensation Committee is free to replace FPL or to hire additional consultants from time to time. FPL does not have any conflict of interest with the Company, the members of the Compensation Committee or our executive officers. For more information regarding the Compensation Committee’s compensation consultants, see “Executive Compensation — Compensation Discussion and Analysis — Compensation Consultants.”
33 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Board of Directors and Committee Meetings
The board held eight meetings during fiscal 2020, including five meetings that were held by teleconference or by web-based application. No director attended fewer than 75% of the aggregate of (1) the total number of meetings of the board, and (2) the total number of meetings held by all committees of the board on which he or she served during fiscal 2020, held during the time such director was a member of the board or the applicable committee. The board has standing Audit, Compensation, Governance, Nominating and Executive Committees to assist it in discharging its duties. Information regarding each committee is set forth below:
| | | |||||||
---|---|---|---|---|---|---|---|---|---|
Committee |
| Members on 12/31/2020 |
| Key Functions |
| Number of Meetings in 2020 | |||
Audit |
| Clint D. McDonnough(1) Katherine A. Cattanach Mary Ann King Diane M. Morefield |
| • Assists the board in its general oversight of our accounting financial reporting process, audits of our financial statements, internal controls and internal audit functions • Appointment, compensation and oversight of our independent auditors • Represents and assists the board in its oversight of: • the quality or integrity of our financial statements; • our compliance with legal and regulatory requirements; and • the performance of our internal audit department and independent auditors • Discusses the adequacy and effectiveness of our internal controls over financial reporting • Oversees our compliance with procedures and processes pertaining to corporate ethics and standards of business conduct • Establishes procedures for the receipt, retention and treatment of complaints received concerning accounting, auditing, internal controls and financial reporting matters • Oversees risk management policies and risk assessment • Pre-approves all non-audit services to be provided to the Company by the independent auditors |
| 8 | |||
Compensation |
| Mark R. Patterson(1) Jon A. Grove Robert A. McNamara |
| • Administers and approves general compensation policies applicable to our key executive officers • Reviews and approves compensation for the board and its committees • Reviews and ensures the appropriate administration of our compensation and benefit plans, programs and policies • Determines and approves the compensation of our CEO • Sets annual objectives for, and evaluates the performance of, our CEO, with input from the board • Reviews and recommends to the board short- and long-term compensation for the principal officers of the Company who report directly to our CEO • Approves all employment and severance agreements for senior vice presidents and above • Reviews and approves the contributions and awards, if any, under the management incentive programs and other management compensation, if any, including the long-term incentive plan • Appoints and provides oversight of independent compensation consultants • Oversees our efforts with respect to our culture, DEI and our workforce |
| 6 | |||
Governance |
| Robert A. McNamara (1) Katherine A. Cattanach Mary Ann King Diane M. Morefield |
| • Exercises general oversight of board governance matters • Reviews the size, role, composition and structure of our board and its committees • Reviews and evaluates the board and its members • Reviews and updates our Corporate Governance Policies • Considers, develops and makes recommendations to the board regarding matters related to corporate governance • Ensures that each committee conducts an annual assessment • Oversees disclosure of environmental, social and governance matters |
| 4 |
34 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| | | |||||||
---|---|---|---|---|---|---|---|---|---|
Nominating | | James D. Klingbeil(1) Clint D. McDonnough Robert A. McNamara Mark R. Patterson | | • Identifies, evaluates and recommends to the board individuals qualified to serve as directors of the Company • Establishes criteria for the selection of new directors • Reviews the suitability for continued service as a director of board members • Establishes procedures for the submission or recommendations by shareholders | | 1 | |||
Executive |
| James D. Klingbeil(1) Katherine A. Cattanach Thomas W. Toomey |
| • Performs the duties and exercises the powers delegated to it by the board • Meets only when board action on a significant matter is required and it is impractical or not feasible to convene a full meeting of the board |
| 0 | |||
| (1) | Committee Chair. |
The Role of the Board in Risk Oversight
The board has oversight responsibility with respect to risk management and is not responsible for day-to-day management of risk, which is the responsibility of senior management. The board’s role in the Company’s risk oversight process includes receiving regular reports from members of senior management on areas of material risk to the Company, including operational, financial, legal, strategic, cybersecurity and reputational risks and other risks such as risks related to climate change, environmental and societal change. The Audit Committee, established in accordance with the applicable provisions of the Securities Exchange Act of 1934, and other board committees assist the board in fulfilling its oversight responsibility. The board has allocated and delegated risk oversight to committees as follows:
The board has allocated and delegated certain risk oversight responsibilities to various committees of the board in accordance with the following principles: | ||
The Audit Committee is responsible for: | The Compensation Committee is responsible for: | The Governance Committee is responsible for: |
● Oversight of risks related to integrity of financial statements, including oversight of financial reporting principles and policies and internal controls. ● Risks related to regulatory and compliance matters generally. ● Oversight responsibility of the Company’s efforts with respect to cybersecurity risks. ● Oversight responsibility generally for our Enterprise Risk Management activities. | ● Oversight of risks related to compensation programs, including formulation, administration and regulatory compliance with respect to compensation matters. | ● Oversight of risks related to corporate governance matters, including succession planning, director independence and related person transactions. ● Oversight of the Company’s workforce diversity, equity and inclusion efforts. ● Oversight of the Company’s disclosure regarding environmental, social and governance matters. |
Each committee is also responsible for monitoring reputational risk to the extent arising out of its area of responsibility |
35 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The board, through the Governance Committee, annually evaluates the board and its members as follows:
STEPS TO ACHIEVE BOARD EFFECTIVENESS – EVALUATION PROCESSES |
How We Evaluate the Board’s Effectiveness
Annual Evaluation Process
The Governance Committee oversees and approves the annual formal board evaluation process and determines whether it is appropriate for the evaluations to be conducted by the lead independent director.
Evaluation Questionnaires
Directors completed written questionnaires focusing on the performance of the board, each member of the board and each of its committees.
Discussion of Results
Based upon the written questionnaires, the lead independent director may conduct one-on-one interviews with members of the board. The lead independent director reviews the questionnaire and interview responses, as applicable, with the full board.
Use of Feedback
The board and each of its committees develops plans to take actions based on the results, as appropriate.
Our board provides a process for shareholders and all other interested parties to send communications to the board. Any shareholder and all other interested parties who wish to communicate with the board or any specific director, including the Chairman or the Lead Independent Director, may write to:
|
UDR, Inc. Attn: Board of Directors 1745 Shea Center Drive, Suite 200 Highlands Ranch, Colorado 80129-1540 |
Depending on the subject matter of the communication, management will:
| • |
| forward the communication to the director or directors to whom it is addressed; |
| • |
| attempt to handle the inquiry directly where the communication does not appear to require direct attention by the board, or an individual member of the board, e.g., the communication is a request for information about the Company or is a stock-related matter; or |
| • |
| not forward the communication if it is primarily commercial in nature or if it relates to an improper or irrelevant topic. |
Shareholders and all other interested parties may submit concerns regarding accounting matters via the Company’s third-party anonymous reporting system at http://udr.ethicspoint.com or by calling 1-844-989-2850. Instructions for making a report are published in the Corporate Governance section of the Investor Relations page of the Company’s website at ir.udr.com.
36 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
COMPENSATION OF DIRECTORS
The following table provides information concerning the compensation of our directors for fiscal 2020.
Name (a) |
| Fees Earned or Paid in Cash ($) (b) |
|
| Stock Awards ($) (c)(1)(2)(5) |
|
| Option Awards ($) (d) |
|
| Non-Equity Incentive Plan Compensation ($) (e) |
|
| Change in Pension Value and Nonqualified Deferred Compensation Earnings (f) |
|
| All Other Compensation ($) (g)(3) |
|
| Total ($) (h) |
| |||||||||||||
Katherine A. Cattanach(4) |
| $ | 80,000 |
|
| $ | 160,008 |
|
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
| $ | 7,403 |
|
| $ | 247,411 |
| ||||||
Jon A. Grove(4) |
|
| 80,000 |
|
|
| 132,167 |
|
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| 7,403 |
|
|
| 219,570 |
| ||||||
Mary Ann King(4) | | | 80,000 | | | | 132,167 | | |
| -0- |
|
|
| -0- |
|
|
| -0- |
| | | 7,403 | | | | 219,570 | | ||||||
James D. Klingbeil(4) |
|
| 120,000 |
|
|
| 230,005 |
|
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| 10,795 |
|
|
| 360,800 |
| ||||||
Clint D. McDonnough(4) | | | 95,000 | | | | 130,417 | | | | -0- | | | | -0- | | | | -0- | | | | 7,865 | | | | 233,282 | | ||||||
Robert A. McNamara | | | 95,000 | | | | 141,431 | | | | -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| 4,935 |
|
|
| 241,366 | | ||||||
Diane M. Morefield(4)(5) | | | 18,400 | | | | 36,791 | | | | -0- | | | | -0- | | | | -0- | | | | 560 | | | | 55,751 | | ||||||
Mark R. Patterson | | | 95,000 |
|
|
| 141,431 | | | | -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| 4,935 |
|
|
| 241,366 | | ||||||
Thomas W. Toomey(6) |
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
|
| -0- |
|
(1) | The dollar amount reflected in the “Stock Awards” column reflects the aggregate grant date fair value, computed in accordance with FASB ASC Topic 718, of a grant of shares of restricted stock, or Class 1 LTIP Units, which vested on the first anniversary date of the grant, as discussed below under “Director Compensation Table Discussion.” For those independent directors who elected to receive restricted stock, the amount of restricted stock was 3,469 shares (4,987 shares for an independent Chairman of the Board), which was priced at $46.12 per share, which was the closing sales price of our common stock on January 2, 2020, the date of grant. For those independent directors who elected to receive Class 1 LTIP Units, the amount was 3,469 units (4,987 units for an independent Chairman of the Board), and the Class 1 LTIP Units were priced at $46.12 per unit, which was the closing sales price of our common stock on January 2, 2020, the date of grant. | |||||||||
| | |||||||||
(2) | The following table sets forth the restricted stock awards and Class 1 LTIP Unit awards outstanding as of December 31, 2020 for each of our independent directors. Mr. Toomey’s holdings are set forth under the heading “Executive Compensation” in this proxy statement. The restrictions relating to these awards are described in more detail below under the heading “Director Compensation Table Discussion — 2020 Director Compensation Program.” | |||||||||
|
|
|
|
|
|
|
|
| ||
Director |
| Restricted Stock Awards Outstanding* |
| LTIP Unit Awards Outstanding* | Non-Qualified Stock Option Awards Outstanding |
| ||||
|
|
| ||||||||
Katherine A. Cattanach |
|
| 5,204 | |
| -0- |
| -0- |
| |
Jon A. Grove |
|
| -0- | |
| 5,204 |
| -0- |
| |
Mary Ann King | | | -0- | | | 5,204 | | -0- | | |
James D. Klingbeil |
|
| 7,589 | |
| -0- |
| -0- |
| |
Clint D. McDonnough | | | -0- | | | 5,529 | | -0- | | |
Robert A. McNamara | | | -0- | | | 3,469 | | -0- | | |
Diane M. Morefield | | | 1,556 | | | -0- | | -0- | | |
Mark R. Patterson | | | -0- | | | 3,469 | | -0- | |
* | Restricted stock or LTIP Unit awards that were granted on January 4, 2021 pursuant to our 2021 independent director compensation program are not included in this table, but are discussed below under “Director Compensation Table Discussion — 2021 Director Compensation Program.” | |
(3) | The dollar amount in this column includes dividends on all outstanding stock awards. | |
(4) | These directors elected to receive their cash portion of the fees in restricted stock and/or Class 1 LTIP Units, as follows: Dr. Cattanach received 1,735 shares of restricted stock, Mr. Grove and Ms. King each received 1,735 Class 1 LTIP Units, Mr. McDonnough received 2,060 Class 1 LTIP Units, Ms. Morefield received 519 shares of restricted stock and Mr. Klingbeil received 2,602 shares of restricted stock. | |
(5) | Ms. Morefield joined the board in October 2020 and her compensation was prorated and was priced at $35.47, which was the closing sale price on October 9, 2020, the date of grant. | |
(6) | Mr. Toomey is our Chairman and Chief Executive Officer. Because he is an employee of the Company, he receives no additional compensation for service as a director of the Company. His total compensation for 2020 is set forth below under the heading “Executive Compensation.” |
Director Compensation Table Discussion
Our compensation program for independent directors is designed to attract and retain highly qualified board members who can work with senior management to establish key strategic goals in support of long-term shareholder value creation. The program consists of a combination of a cash retainer fee and a grant of equity awards. Total compensation was targeted to be competitive with the median level of a diversified group of public REITs. The compensation program was set at competitive levels in recognition of the time commitments and responsibility levels associated with serving on public company boards within the current environment.
The Compensation Committee reviews our independent director compensation annually to ensure that we are competitive and to allow us to recruit and retain qualified candidates to serve as directors of the Company. The Compensation Committee utilizes FPL to assist the Compensation Committee in reviewing and assessing our independent director compensation program and both a benchmarking study prepared by FPL and other industry data in determining director compensation.
37 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
2020 Director Compensation Program
Retainer. For 2020 there was no change from 2019 to the independent director compensation program, each independent director receives an annual retainer fee of $80,000 ($120,000 for the Lead Independent Director). The chairpersons of each of the Audit and Compensation Committees also receive an annual retainer fee of $15,000. These fees were paid in January 2020.
The independent directors can elect to receive their 2020 annual retainer in cash, in stock or Class 1 LTIP Units, or in a combination of cash, stock or Class 1 LTIP Units.
Equity Grant. Each independent director also receives a grant of $160,000 in value of shares of restricted stock and/or Class 1 LTIP Units ($230,000 for the Lead Independent Director). For those independent directors who elected to receive restricted stock, the restricted stock was priced at $46.12 per share, which was the closing sales price of our common stock on January 2, 2020, the date of grant. The shares of restricted stock vested on January 2, 2021. The independent directors receiving restricted stock are entitled to receive dividends during the vesting period; however, any unvested shares at the end of the one-year vesting period will be returned to us and cancelled.
For those independent directors who elected to receive Class 1 LTIP Units, the Class 1 LTIP Units were priced at $46.12 per unit, the closing sales price of our common stock on January 2, 2020, the date of grant. The Class 1 LTIP Units vested on January 2, 2021. The independent directors who received Class 1 LTIP Units were entitled to receive distributions during the vesting period; however, any unvested Class 1 LTIP Units at the end of the one-year vesting period would be returned to us and cancelled.
2021 Director Compensation Program
For 2021 there was no change to the independent director compensation program from 2020 except that independent directors can elect restricted stock, Class 1 LTIP Units or Class 1 Performance LTIP Units for portions of their compensation paid in equity. Portions of the compensation paid in equity will vest on the one year anniversary of the grant date.
All independent directors are reimbursed for expenses incurred in connection with attending a board meeting or committee meeting in accordance with our Director Expense Reimbursement Policy.
Directors who are also employees of the Company receive no additional compensation for service as a director. All independent directors are reimbursed for expenses incurred in connection with attending a board meeting or committee meeting in accordance with our Director Expense Reimbursement Policy.
38 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Strategy – Updated 2-Year Strategic Plan | |
ACTIVE AND ENGAGED BOARD – SELECT ACTIONS OVER LAST SIX YEARS |
39 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL
OWNERS AND MANAGEMENT
The following table sets forth the shares of our common stock beneficially owned by (1) each of our directors, (2) the named executive officers, (3) all of our directors and executive officers as a group, and (4) all persons known by us to beneficially own more than 5% of our outstanding voting stock. We have determined the beneficial ownership shown on this table in accordance with the rules of the SEC. Under those rules, shares are considered beneficially owned if held by the person indicated, or if such person, directly or indirectly, through any contract, arrangement, understanding, relationship or otherwise has or shares the power to vote, to direct the voting of and/or to dispose of or to direct the disposition of such security. Except as otherwise indicated in the accompanying footnotes, beneficial ownership is shown as of March 29, 2021.
Amount and Nature of Beneficial Ownership | ||||||||||||||||||||||
|
|
|
|
| Shares for Which |
|
| Shares for Which |
|
|
|
|
|
|
| |||||||
|
|
|
|
|
|
|
|
|
|
|
| |||||||||||
|
|
|
|
|
|
|
|
|
|
|
| |||||||||||
|
|
|
|
|
|
|
|
|
|
|
| |||||||||||
|
| Shares |
|
|
|
| Total Beneficial Ownership |
| ||||||||||||||
Name of Beneficial Owner |
|
|
|
| Number of |
|
| Percent of |
| |||||||||||||
Thomas W. Toomey |
|
| 1,203,726 | (5) |
|
| — |
|
|
| 3,219,209 |
|
| | 4,422,935 | |
|
| 1.47 | % | ||
James D. Klingbeil |
|
| 146,093 | (6) |
|
| — |
|
|
| 2,315,086 | (6) |
| | 2,461,179 | |
|
|
| * | ||
Warren L. Troupe |
|
| 320,761 |
|
|
| — |
|
|
| 269,387 |
|
| | 590,148 | |
|
|
| * | ||
Jerry A. Davis |
|
| 169,887 | |
|
| — |
|
|
| 429,893 |
|
| | 599,780 | |
|
|
| * | ||
Harry G. Alcock |
|
| 67,667 |
|
|
| — |
|
|
| 861,883 |
|
| | 929,550 | |
|
|
| * | ||
Jon A. Grove |
|
| 450,058 |
|
|
| — |
|
|
| 75,012 |
|
| | 525,070 | |
|
|
| * | ||
Joseph D. Fisher | | | 35,486 | | | | — | | | | 1,121,516 | | | | 1,157,002 | | | | | * | ||
Katherine A. Cattanach |
|
| 76,633 |
|
|
| — |
|
|
| 18,418 |
|
| | 95,051 | |
|
|
| * | ||
Robert A. McNamara | | | 21,993 | | | | — | | | | 18,610 | | | | 40,603 | | | |
| * | ||
Clint D. McDonnough | | | 11,496 | | | | — | | | | 70,466 | | | | 81,962 | | | | | * | ||
Diane M. Morefield | | | 1,556 | | | | — | | | | 29,907 | | | | 31,463 | | | | | * | ||
Mary Ann King | | | 2,549 | | | | — | | | | 35,446 | | | | 37,995 | | | | | * | ||
Mark R. Patterson | | | 8,983 | | | | — | | | | 48,907 | | | | 57,890 | | | |
| * | ||
Michael D. Lacy | | | 11,889 | | | | — | | | | 208,196 | | | | 220,085 | | | | | * | ||
All directors and |
|
| 2,528,777 |
|
|
| — |
|
|
| 8,721,936 |
|
| | 11,250,713 | |
|
| 3.68 | % | ||
The Vanguard Group (7) |
|
| 46,219,245 |
|
|
| — |
|
|
| — |
|
| | 46,219,245 | |
|
| 15.57 | % | ||
Cohen & Steers, Inc. (8) |
|
| 36,283,509 |
|
|
| — |
|
|
| — |
|
| | 36,283,509 | |
|
| 12.22 | % | ||
BlackRock, Inc.(9) |
|
| 31,237,116 |
|
|
| — |
|
|
| — |
|
| | 31,237,116 | |
|
| 10.52 | % | ||
| | | | | | | | | | | | | | | | | | | | | ||
| * | Represents beneficial ownership of less than 1%, based on 296,815,110 shares of common stock outstanding as of March 29, 2021. On March 29, 2021, there were 2,695,363 shares of our Series E preferred stock and 14,381,121 shares of our Series F preferred stock outstanding. | ||||||||||||||||||||
| (1) | In addition to the shares of common stock beneficially owned, Mr. Klingbeil is deemed to beneficially own indirectly 2,221,214 shares of our Series F preferred stock held by certain trusts, limited partnerships, limited liability companies and other entities, or 15.45% of our outstanding Series F preferred stock. | ||||||||||||||||||||
| (2) | This column includes the number of shares of the Company’s common stock that could be issued if the operating partnership units (“OP Units”) of United Dominion Realty, L.P., a Delaware limited partnership (the “Operating Partnership”), beneficially owned by a person listed in the table are redeemed, and the Company elects to issue shares of common stock in exchange for the OP Units rather than pay cash upon such redemption. A holder of OP Units has the right to require the Operating Partnership to redeem all or a portion of the OP Units held by the holder in exchange for a cash payment based on the market value of our common stock at the time of redemption; however, the Operating Partnership’s obligation to pay the cash amount is subject to the prior right of the Company to acquire such OP Units in exchange for either the cash amount or shares of our common stock. This column also includes the number of shares of common stock that could be issued if vested LTIP Units beneficially owned by a person listed in the table were to convert those LTIP Units into OP Units and those OP Units are redeemed, and the Company elects to issue shares of common stock in exchange for the OP Units rather than pay cash upon such redemption, because vested LTIP Units can be converted into OP Units, provided that such LTIP Units have been outstanding for at least two years from the date of grant. Class 1 LTIP Units and Class 1 Performance LTIP Units vest on the first anniversary of the grant date. The Class 2 LTIP Units and Class 2 Performance LTIP Units are granted at the maximum potential amount that could vest upon the achievement of pre-established performance metrics for the applicable performance period, subject to continued employment. If the pre-established performance metrics for the applicable performance period are achieved at less than the maximum level, then a corresponding number of Class 2 LTIP Units and Class 2 Performance LTIP Units are forfeited in accordance with the terms of the awards. Further, in order for the Class 1 Performance LTIP Units or the Class 2 Performance LTIP Units to have value to the holder, the price of our common stock on the date of conversion of the Class 1 Performance LTIP Units or the Class 2 Performance LTIP Units into OP Units has to exceed the price of our common stock as of the date of grant. Therefore, the amount of Class 1 Performance LTIP Units, Class 2 LTIP Units and Class 2 Performance LTIP Units that a person listed in the table could convert into OP Units and, upon redemption of such OP Units, the number of shares that the Company could elect to issue in exchange for such OP Units, could be lower than the number of shares of common stock reported in the table. |
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| (3) | Such beneficial ownership calculations assume that all OP Units beneficially owned by the person indicated and outstanding as of March 29, 2021, are redeemed in exchange for shares of common stock (notwithstanding any holding period requirements, payment of exercise price or exchange rights). See Notes (2) and (6). | ||||||||||||||||||||
| (4) | Based on 296,815,110 shares of common stock outstanding at the close of business on March 29, 2021. Shares issuable upon redemption of the OP Units are deemed outstanding for computing the percentage of the person holding such shares, but are not deemed outstanding for computing the percentage of any other person. | ||||||||||||||||||||
| (5) | Includes 178,324 shares of common stock subject to a pledge by Mr. Toomey. Includes 110,000 shares of common stock indirectly held in a trust for Mr. Toomey’s children. | ||||||||||||||||||||
| (6) | Mr. Klingbeil is deemed to indirectly beneficially own 909,236 shares of common stock into which OP Units directly owned by certain trusts, limited partnerships, limited liability companies and other entities are redeemable if the Company elects to issue shares of common stock rather than pay cash on such redemption. Includes 592,663 OP Units owned directly by Mr. Klingbeil that were pledged as security for a line of credit, as well as 57,730 OP Units that were pledged as security for a line of credit by companies wholly-owned by Mr. Klingbeil. In connection with the OP Units, Mr. Klingbeil and certain of such trusts, limited partnerships, limited liability companies and other entities have entered into certain reimbursement agreements with us pursuant to which such entities may be required to reimburse us if certain debt owed to us by the Operating Partnership is not paid. | ||||||||||||||||||||
| (7) | Beneficial ownership is as of December 31, 2020, as reflected in a statement on Schedule 13G filed by The Vanguard Group (“Vanguard”) with the SEC on February 10, 2021. Vanguard has its principal business office at 100 Vanguard Blvd., Malvern, Pennsylvania 19355. Vanguard has the sole power to dispose of 44,294,125 shares. Vanguard has shared power to dispose of 1,925,120 shares of common stock owned, and the shared power to vote or direct the voting of 1,119,516 shares owned. Vanguard is the beneficial owner as a result of being a parent company or control person of the following subsidiaries, each of which holds less than 5% of the outstanding shares of common stock: Vanguard Asset Management, Limited; Vanguard Fiduciary Trust Company; Vanguard Global Advisors, LLC; Vanguard Group (Ireland) Limited; Vanguard Investments Australia Ltd; Vanguard Investments Canada Inc.; Vanguard Investments Hong Kong Limited; and Vanguard Investments UK, Limited. | ||||||||||||||||||||
| (8) | Beneficial ownership is as of December 31, 2020, as reflected in a statement on Schedule 13G filed by Cohen & Steers, Inc. (“C&S”) with the SEC on February 16, 2021. According to such Schedule 13G, C&S, a parent holding company, reported that it has sole power to vote or direct the voting of 23,906,552 shares of common stock and sole dispositive power with respect to 36,283,509 shares of common stock. Cohen & Steers Capital Management, Inc. (“CSCA”), a wholly-owned subsidiary of C&S and an investment adviser registered under Section 203 of the Investment Advisers Act of 1940, reported that it has sole voting power with respect to 23,790,024 shares and sole dispositive power with respect to 35,452,666 shares. Cohen & Steers UK Limited reported that it has sole voting power with respect to 116,528 shares and sole dispositive power with respect to 830,843 shares. The address for each of C&S and CSCA is 280 Park Avenue, 10th Floor, New York, New York 10017. The address for Cohen & Steers UK Limited is 50 Pall Mall, 7th Floor, London, United Kingdom SW1Y 5JH. | ||||||||||||||||||||
| (9) | Beneficial ownership is as of December 31, 2020, as reflected in a statement on Schedule 13G filed by BlackRock, Inc. (“BlackRock”) with the SEC on January 27, 2021. BlackRock has its principal business office at 55 East 52nd Street, New York, New York 10055. BlackRock has the sole power to dispose of 31,237,116 shares of common stock owned and the sole power to vote or direct the voting of 27,777,868 shares owned. BlackRock is the beneficial owner as a result of being a parent company or control person of the following subsidiaries, each of which holds less than 5% of the outstanding shares of common stock: BlackRock (Luxembourg) S.A.; BlackRock (Netherlands) B.V.; BlackRock (Singapore) Limited; BlackRock Advisors (UK) Limited; BlackRock Advisors, LLC; BlackRock Asset Management Canada Limited; BlackRock Asset Management Ireland Limited; BlackRock Asset Management North Asia Limited; BlackRock Asset Management Schweiz AG; BlackRock Financial Management, Inc.; BlackRock Fund Advisors; BlackRock Fund Managers Ltd; BlackRock Institutional Trust Company, National Association; BlackRock International Limited; BlackRock Investment Management (Australia) Limited; BlackRock Investment Management (UK) Ltd; BlackRock Investment Management, LLC; BlackRock Japan Co., Ltd; and BlackRock Life Limited. |
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The board believes that it is critical to our success that we continue to attract, develop and retain high quality associates in all functions of our business. Through its oversight function, the board sets the “tone at the top,” and the board holds senior management accountable for creating a culture that embodies our values and that allows us to attract and retain the high quality associates that we need. In 2018, in connection with our belief as to the importance of our associates to our success, a “Health of the Workforce” performance metric was added to our 2018 short term incentive compensation program, which metric was retained for 2019, 2020, and 2021.
In addition, a new ESG/DEI (diversity, equity and inclusion) metric was added to our 2021 short term incentive compensation program.
UDR’s culture is one based on innovation, inclusion, empowerment, adaptability, and execution, and understanding and maintaining our culture is fundamental to recruiting and retaining associates. To that end, in 2020 we updated our culture statement and launched an associate facing culture website to ensure that our associates understand our culture and have an opportunity to participate in its evolution.
Attracting, developing, and retaining high-quality, and diverse associates across our business is critical to the long-term success of the Company. A crucial factor in ensuring this occurs is compensation practices that are attractive and that are fair and non-biased. We use a number of recruiting methods depending on the job function for which candidates are needed, including an associate referral program, internet-based recruiting platforms, and third-party recruiting agencies. In 2020, 44% of our newly hired associates were from ethnic groups other than white and 40% were female. With respect to compensation, we utilize market surveys and other third party information when determining salary ranges and we design our compensation programs to include bonus potential in order to incentivize performance. In addition, we annually evaluate and analyze our compensation on gender and diversity bases for each job title in order to monitor pay equity and to identify areas for further action. The results of our evaluation and analysis are provided annually to our Board of Directors. Set forth below are graphs that show the average salary by gender and ethnicity versus the average salary company wide, in each case by job title:
With respect to associate retention, in 2020 we exceeded our retention goal by 6% and we have exceeded our retention goal in each of the last three years.
We believe that training is important to our associates’ job satisfaction, is essential to furthering their effectiveness, and assists in associate career advancement and retention, helping us to create a more efficient workforce. Each new associate undergoes an onboarding process that includes information and training
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regarding the Company’s culture, values and mission along with administrative matters. We also offer a wide variety of training opportunities. In addition to required training designed to address regulatory and statutory matters and matters we believe all associates should receive training on (e.g., sexual harassment, workplace harassment, cybersecurity, fair housing, business ethics and diversity, equity and inclusion, including unconscious bias), which are generally repeated annually, associates have the option of participating in management development through our Certified Manager and Career Mobility Programs. These programs are designed to enable our associates to acquire skills that will be useful to them as they progress in their career. Our training program also includes annual “refreshment” training, as appropriate. In total, there are over 5,000 courses available to our associates. Examples of program topics include: leasing skills, basic property maintenance, customer service, project management, and system applications. In aggregate, 25,350 hours of training were provided to associates in 2020, equal to an average of 25 hours per associate. In 2020, we enhanced our training through creating a better process to ensure required training is taken in a timely manner and by increasing or modifying training availability and training programs, including in the areas of safety and cybersecurity.
Certifications are important in the apartment business and we encourage our associates to become professionally certified in areas that interest them and are beneficial to the Company. Certifications range from master’s degree programs to certified property manager programs, to technical licenses for HVAC systems, all of which equip our associates with knowledge and the potential for career-expansion opportunities. UDR offers partial tuition reimbursement related to attaining these certifications.
Each UDR associate is required to engage in an annual performance review with their direct supervisor. Among other things, the performance reviews establish the associate’s training plans for the upcoming year and provides feedback on career development for each associate.
In addition, we monitor associate turnover and take action when issues are identified, if appropriate
In addition, we are committed to creating and maintaining a diverse and inclusive workplace environment that supports the development and advancement of all associates. In 2020 and continuing into 2021, we formalized our diversity, equity, and inclusion efforts by forming a committee dedicated to overseeing our efforts in these areas. In addition, we engaged a consultant with appropriate expertise to help guide our efforts and surveyed all associates, followed up by focus groups conducted by our consultant, to ensure that we have the appropriate information to guide our efforts. In connection with our efforts, we measure the diversity of our workforce and set forth highlights below.
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We conduct an associate engagement survey every two years, which surveys all associates on a variety of issues. In our 2019 survey, the results showed that 97% of associates are proud to work at the Company, 87% of associates feel that people from diverse backgrounds can succeed at the Company, and 84% of associates feel that the Company is innovative. These results exceed the “High Performing Norm” (top 30 companies) and the “Industry Norm” (real estate companies) for companies included in the database maintained by the consultant we use to conduct the survey.
We believe that our associates should also be involved in their communities and that we should assist with those efforts. In connection therewith, UDR provides paid time off during specified, Company-wide volunteer days. In 2019, UDR provided 2,558 hours of paid time off for our associates to be used for volunteer work with more than 25 local organizations that make a difference in the communities in which we operate. While the COVID-19 pandemic negatively affected our associates ability to work for volunteer agencies in 2020, we intend to continue such community involvement when we are able.
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COVID-19 and Employee Safety, Health and Wellness
The safety, health and wellness of our associates is a top priority. The COVID-19 pandemic presented a unique challenge with regard to maintaining associate safety, health and wellness while continuing to operate our business. We did not furlough or layoff any of our associates due to COVID-19. During the pandemic, through the adaptability of our management and our associates, we were and continue to be able to transition to a work schedule allowing employees to work from remote locations and provide a safe working environment for associates performing resident-facing activities at our communities.
We have taken a number of actions to promote the health and well-being of our associates during the pandemic and to ensure that our associates understand their value to the Company. Among other things, we have:
● | asked all associates not to come to work (and to work remotely, if possible) when they experienced or have been in contact with others who experienced signs or symptoms of a possible COVID-19 infection; |
● | provided up to two weeks of additional paid time off if an associate had an absence due to having COVID-19 symptoms or a COVID-19 diagnosis or are caring for others who have COVID-19 symptoms or a COVID-19 diagnosis; |
● | provided flexible work arrangements; |
● | provided a one-time bonus for the front-line associates at our communities; |
● | increased communication including initially weekly and then monthly calls and webinars with the Chairman of the Board and Chief Executive Officer involving either groups of associates or all associates; and |
● | offered a vacation buy-back program twice during 2020 whereby associates could sell a portion of their accrued but unused vacation back to the Company. |
In addition, in connection with on-going efforts with respect to associate health and well-being in 2020, we created and distributed to all associates a brochure setting forth the mental health programs that our associates may access. We also provide all associates with the opportunity to participate in a wide set of employee benefits, including health, dental and vision insurance coverage.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
In 2020, we published our second corporate responsibility report covering 2019, which is available on our website under “Corporate Social Responsibility/Corporate Responsibility Report.” In addition to the GRI standards used as a guide for our report published in 2019, we added SASB and TCFD standards to the report. The SASB real estate specific disclosures include energy management, water management, management of tenant sustainability and climate change adaption. The TCFD framework enhanced our disclosure around climate-related management. In addition, the report published in 2020 includes independent, third party assurance with respect to our processes for compiling, measuring, and reporting primary metrics for electric, gas, water and greenhouse gases (GHG). Along with reporting as to what we have done we also have determined and disclosed in our corporate responsibility report forward-looking sustainability goals.
Year-over-year scores with respect to our corporate responsibility reports have improved:
| 2019 | 2020 |
GRESB | 54 | 83 |
Sustainalytics (note, a lower score is better) | 19 | 13 |
MSCI | A | A |
We understand the impact our business can have on the environment and our stakeholders and when appropriate we undertake initiatives designed to improve our operational quality, improve quality for associates and residents an improve their retention and reduce our impact on the environment. Examples of recent efforts include having third parties assess climate-change risks for each of our assets in 2020 (the results of which are reported to the board and will be used to inform future decision making), conducting environmental assessments of each asset that we acquire and our recent addition of “green lease” addendums to our leases, included in every lease entered into in 2020, to assist out residents in their efforts to be environmentally conscious. We actively look for opportunities to reduce the consumption of energy at our properties and model the avoided emissions potential as well as the projected financial return of each energy conservation project we consider. Over the past six years we have completed almost 200 energy conservation projects and have invested over $11,500,000 in such projects. These projects have resulted in estimated avoided emissions of more than 21,000 metric tons of carbon dioxide equivalent (CO2e) since 2015 and have also provided a financial return. In 2020 in furtherance of these efforts, we reviewed the environmental performance of each asset in our portfolio including the GHG emissions of each asset. These assessments will be completed annually and the data will allow us not only to measure the results of our initiatives undertaken at a property but also to identify and evaluate future investments to decrease GHG emissions.
Highlights of our sustainability efforts over recent years include:
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EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
In this section, we describe the material components of our executive compensation program for our NEOs, whose compensation is set forth in the 2020 Summary Compensation Table and other compensation tables contained in this Proxy Statement:
NAMED EXECUTIVE OFFICERS (NEOs) | |
● Thomas W. Toomey, Chairman and Chief Executive Officer; | ● Harry G. Alcock, Senior Vice President – Chief Investment Officer; |
● Jerry A. Davis, President and Chief Operating Officer;* | ● Joseph D. Fisher, Senior Vice President – Chief Financial Officer; and |
● Warren L. Troupe, Former Senior Executive Vice President;** | ● Michael D. Lacy, Senior Vice President – Property Operations.*** |
________________ *Mr. Davis resigned as Chief Operating Officer effective December 31, 2020, and will retire as President effective December 31, 2021 and become a consultant to the Company. **Mr. Troupe resigned as Senior Executive Vice President effective March 31, 2020. ***Mr. Lacy became an NEO in 2020 although he has been employed by the Company for a number of years. We also provide an overview of our executive compensation philosophy and our executive compensation program. In addition, we explain how and why our Compensation Committee arrived at the specific compensation decisions involving the NEOs for fiscal year 2020. |
2020 Financial Performance
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The COVID-19 pandemic began to impact our operations at the end of the first quarter of 2020 and continued to affect operations for the remainder of the year. By the first week of April, roughly 95% of the people in the United States were subject to some form of restriction on their activities and 42 states had issued a “stay-at-home” order. By April 23, the number of Americans that had filed for unemployment since mid-March was approximately 26 million. In addition, a number of laws, regulations or other actions directly impacting our industry and our company were enacted, adopted or implemented at the federal, state and local levels, including eviction moratoriums, rent freezes, and limits on fees that can be charged. We used our governmental affairs function, which we established in early 2020, to track and report legislation and regulation, on the federal, state and local levels, that might impact our business, to help ensure we were aware of the rapidly changing regulatory landscape. These developments resulted in an unexpected and difficult operating environment, which continues to date. Specifically, the closure of many businesses and the move to work from home has caused decreasing demand for multifamily rentals in many markets, which leads to elevated concessions and/or decreases in occupancy. In certain cases, work from home also necessitated changes in the manner in which we conduct our business. In addition, business closures resulting in job losses or wage declines impact the ability of certain of our residents or commercial tenants to pay their rent, or timely pay their rent. Further, governmental responses to the pandemic, such as eviction moratoriums, limits on allowable fees and restriction on collection activities have negatively impacted our ability to enforce our legal and contractual rights.
UDR responded to the changed environment in key, directed and specific ways:
● | Protecting Our Residents. We quickly and effectively adopted and deployed new technologies, or accelerated the utilization of technologies we had previously deployed, to drive operations. We also changed cleaning regimens and provided personal protective equipment to residents to both assist residents and comply with appliable law. In addition, our Next Generation Operating Platform (Phase 1 of which began in 2018), allowed us to provide residents with more self-service opportunities and the ability to remain touchless (for example, through virtual touring), reducing the need for in-person interaction with our associates and helping to provide a safer environment for both residents and associates. Further, recognizing the impact of the COVID-19 pandemic on our residents we provided assistance in the form of payment arrangements, including waiving late fees, fees for payments by credit card and fees for payment of rent on a bi-weekly basis. Last, during the period in which lock down orders were in place in |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
our markets we arranged and provided residents with virtual entertainment opportunities such as cooking classes and physical fitness opportunities in the home. |
● | Protecting Our Associates. We have also taken several measures to assist our associates during the pandemic including instituting additional sick pay, vacation buyouts, and, to the extent possible based on job duties, flexible work schedules. In addition, we increased communication with our associates including through regular calls or webinars with our Chairman and Chief Executive Officer and other members of senior management. |
● | Protecting Our Business. During the COVID-19 pandemic we have taken a surgical, asset-by-asset, approach to operating our properties with the goal of maximizing revenue at the unit level. A similar approach has been utilized with respect to residents, including accommodating residents in need with payment plans. |
2020 Shareholder Returns and Operating Highlights
Our 5-year Total Shareholder Return (TSR) exceeded both the FTSE NAREIT Apartment REIT Index (“NAREIT Apartment Index”) and the FTSE NAREIT Equity Index (“NAREIT Equity Index”); and our 10-year and 20-year TSR both exceeded the NAREIT Apartment Index and the NAREIT Equity Index while our 20-year TSR also exceeded the S&P 500 Index.
1, 3, 5, 10 and 20-Year Total Shareholder Return as of December 31, 2020
1-Year | 3-Year | 5-Year | 10-Year | 20-Year | |
UDR | (14.6)% | 10.3% | 20.7% | 130.0% | 900.6% |
| | | | | |
NAREIT Apartment Index | (15.3)% | 10.9% | 18.3% | 122.1% | 557.7% |
NAREIT Equity Index | (8.0)% | 10.6% | 26.2% | 122.1% | 517.5% |
S&P 500 Index | 18.4% | 48.9% | 103.0% | 267.0% | 322.3% |
Cumulative Shareholder Return
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
|
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193rd Consecutive Dividend Paid
Our January 2021 dividend represented our 193rd consecutive quarterly dividend paid. We are committed to returning value to our shareholders, and for 2021 we increased our dividend by 5.1%, following an increase of 5.1% for 2020. We have increased our dividend 5.1% annually over the past 3 years, 5.3% annually over the past 5 years and 7.2% annually over the past 10 years.
| 1-Year | 3-Year Average | 5-Year Average | 10-Year Average |
Dividend per share growth | 5.1% | 5.1% | 5.3% | 7.2% |
FFOA per | -1.9% | 2.9% | 4.2% | 6.5% |
(a) We present reconciliations of these non-GAAP financial measures to their most directly comparable GAAP measures, as well as additional information, in “Definitions” on page 109.
Our growth rates compare favorably to those of our 7 apartment peers.
| ||||
| 1-Year | 3-Year | 5-Year | 10-Year |
Peer Average Dividend per share growth(a) | 5.1% | 4.7% | 5.0 | 7.5% |
UDR Rank | 4 | 3 | 4 | 3 |
Peer Average FFOA per share(b) | -3.0% | 1.7% | 2.3% | 6.5% |
UDR Rank | 3 | 2 | 2 | 4 |
(a) Based on data obtained from peer companies’ SEC reports (based on cash dividends paid in each calendar year).
(b) Based on data compiled by SNL (based on FFOA mean estimate for apartment peers; actual results for the Company).
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
2020 Operating Performance
Our Five Strategic Objectives
● | Our 2020 results consisted of improvement across all five of our strategic objectives, which are: |
1) operating excellence,
2) balance sheet strength,
3) portfolio composition,
4) accretive capital allocation and
5) a strong, diverse, innovative culture with a focus on sustainability.
Executing these objectives successfully should, over time, result in high quality, risk adjusted FFOA, dividend and net asset value growth which should result in above average total shareholder return. Below is a summary of our results categorized by objective.
1. | Operating Excellence |
A best-in-class operating platform that couples strong blocking and tackling with continued innovation is expected to drive operating cash flow and margin expansion. Initiatives that better monetize our real estate, pricing our apartment homes more efficiently, and nurturing an operating culture that embraces accretive evolution are all repeatable competitive advantages that result in superior NOI growth over a full cycle.
Same-Store Revenue Growth
● | We were 3 of the 7 (including UDR) apartment peers in 2020 (NYSE: AIV, AVB, CPT, EQR, ESS, and MAA)(1). |
● | Same-Store Revenue Growth: -1.7%, trailed the apartment peer average by 38 bps. |
(1) AIV: Apartment Investment and Management Company; AVB: AvalonBay Communities, Inc.; CPT: Camden Property Trust; EQR: Equity Residential; ESS: Essex Property Trust, Inc.; and MAA: Mid-America Apartment Communities, Inc.
*We present reconciliations of certain non-GAAP financial measures to their most directly comparable US generally accepted accounting principles (GAAP) measures in “Item 7. Management’s Discussion and Analysis of Financial Condition and Results of Operations - Apartment Community Operations” in our 2019 Annual Report, including reconciliations of net income/loss reported under GAAP to NOI, FFO, FFO as Adjusted and FFOA, as well as additional information about non-GAAP measures.
We have continued our operational excellence over an extended time frame. Since 2008, we have outperformed our apartment peers with respect to same-store revenue growth (“win-the-market”) in 12 of 13 years.
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Same-store net operating income (“NOI”) growth
● | We were 3rd of the 7 apartment peers in 2020. |
● | NOI growth: -3.9% (see “Item 7. Management’s Discussion and Analysis of Financial Condition and Results of Operations - Apartment Community Operations” in our 2020 Annual Report for a reconciliation of net income/loss reported under US generally accepted accounting principles (GAAP) to NOI growth, as well as additional information about this non-GAAP measure). |
● | Trailed the apartment peer average by 66 bps. |
2. | Balance Sheet Strength |
Our balance sheet is safe, liquid, flexible, and capable of funding both internal and external growth opportunities. An investment-grade rating, well-laddered maturity profile, and access to liquidity from a wide variety of capital sources affords UDR efficient pricing of external capital, which serves as a competitive advantage.
*We present reconciliations of certain non-GAAP financial measures to their most directly comparable US generally accepted accounting principles (GAAP) measures in “Item 7. Management’s Discussion and Analysis of Financial Condition and Results of Operations - Apartment Community Operations” in our 2020 Annual Report, including reconciliations of net income/loss reported under GAAP to NOI, FFO, FFO as Adjusted and FFOA, as well as additional information about non-GAAP measures.
(a) We present reconciliations of these non-GAAP financial measures to their most directly comparable GAAP measures, as well as additional information, in “Definitions” on page 109.
Our debt issuances, debt repayments and refinancing efforts during 2020 resulted in a weighted average years to maturity of 8.0 years at the end of 2020, an increase of 0.9 years over the weighted average years to maturity at the end of 2019, a weighted average interest rate of 2.91%, a decrease of 52 basis points from the rate at the end of 2019, and no consolidated scheduled debt maturities (excluding commercial paper) until 2023.
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3. | Portfolio Composition |
Our diversified portfolio across markets, price points, and product types is a differentiating factor, appeals to a wide renter and investor audience, provides for more markets to invest in and overlay our operating platform onto, and lessens volatility in long-term same-store growth, cash flow growth, and total shareholder return to deliver a full-cycle investment that generates both growth and stability.
4. | Accretive Capital Allocation |
UDR’s history of disciplined capital allocation has created significant value for stakeholders over time and is a function of our ability to consider cost of capital signals and leverage our well-rounded suite of available investment options. Our diversified portfolio allows us to seek returns where others cannot, and our willingness and ability to pivot toward the investment opportunity that generates the highest risk-adjusted IRR and the greatest earnings accretion is central to UDR’s capital allocation strategy.
5. | Strong, Diverse, Innovative Culture |
Our culture is achievement-based, goal-oriented, forward-thinking, and driven by innovation and technology. These principles support an empowered, merit-based structure that rewards strong financial results while also mandating accountability. Associate engagement is one of the factors that makes it possible for UDR to consistently deliver financial results that enable the Company to provide the tools our Associates need to take advantage of career mobility, generate long-term cash flow growth and total return to our shareholders, and deliver superior customer service to our residents. These accomplishments are achieved in concert with UDR being a responsible steward of the environment, a socially conscious corporate citizen, and a promoter of sound corporate governance.
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Compensation Philosophy and Objectives
Our executive compensation program has four principal goals:
| • |
| attract, retain and motivate effective executive officers; |
| • |
| align the interests of our executive officers with the interests of the Company, our shareholders, our associates and our residents; |
| • |
| incentivize our executive officers based on clearly defined performance goals and measures of successful achievement; and |
| • |
| align market competitive compensation with our long-term and short-term performance. |
Our Compensation Committee determines the form and amount of compensation, as well as the overall structure of our executive compensation program. The compensation of our “named executive officers,” who are identified above, is comprised of a mix of base salary, short-term incentive compensation and long-term incentive compensation and is influenced by both the named executive officer’s individual performance and the Company’s overall performance. The composition of our named executive officers’ compensation is determined based on the consideration of a number of factors described in more detail below, including a periodic review of relevant comparative market information and alignment of strategic and tactical objectives agreed upon by the board.
The Compensation Committee believes that the application of its collective experiences and judgment is as important to excellence in compensation as the use of data and formulae, and the Company’s compensation policies and practices as described herein reflect this belief. Market data provides an important tool for analysis and decision-making; however, the Compensation Committee also gives consideration and emphasis to an individual’s personal contributions to the organization, as well as his or her skill sets, qualifications and experience. We also value and seek to reward performance that develops talent within the Company, embraces the sense of urgency that distinguishes the Company and demonstrates the qualities of imagination and drive that enables a Company executive to resolve longer-term challenges, or important new issues. These and similar qualities and attributes are not easily correlated to typical compensation data, but also deserve and are given consideration and weight in reaching compensation decisions.
Under our executive compensation program, as an executive officer’s level of responsibility increases with his or her relative ability to impact the long-term performance of the Company as a whole, a greater portion of that executive officer’s compensation is based on performance-based incentive compensation, and less is based on base salary, thereby creating the potential for greater variability in the executive officer’s compensation level from year to year. The mix, level and structure of the components of compensation generally reflect the executive officer’s role and relative impact on business results as well as competitive market practices.
Our 2020 performance, including our 2020 performance relative to our peers, along with the individual performance of our named executive officers, including their contributions toward the achievements outlined below, served as key factors in determining compensation for 2020. In considering 2020 performance, the Compensation Committee took into account the effects of the COVID-19 pandemic, as well as the response of our executives and the Company to the pandemic.
Consistent with our variable pay-for-performance philosophy, the compensation mix for our CEO and the other named executive officers in 2020 placed a high emphasis on performance-based incentive compensation, as demonstrated in the graphics below showing the breakdown of our CEO’s Total Direct Compensation for 2020 and our named executive officers’ Total Direct Compensation for 2020. For this purpose, the term “Total Direct Compensation” refers to total compensation (including salary and target short-term incentive compensation) and the amounts earned for target long-term incentive compensation in 2020 and “Fixed” refers to compensation that was determined at the beginning of 2020 and “Variable” refers to the compensation components that are determined based on the performance of the Company and the executive.
56 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Compensation Earned
Total compensation, as reported in the Summary Compensation Table and calculated as required by applicable rules and regulations, includes items driven by accounting rules and assumptions with respect to incentive compensation that has not yet been earned and may in the future not be earned. Therefore, it is not reflective of the compensation our named executive officers actually earned in a given year, especially in a year of great challenge such as 2020. Accordingly, to supplement the disclosure contained in the Summary Compensation Table and the narrative disclosure accompanying the table starting on page 77, we are providing the table below to compare the compensation earned by our named executive officers in 2020, 2019 and 2018 to the total compensation shown by the Summary Compensation Table.
The amounts set forth below for “Earned Compensation” differ materially from the amounts reported as total compensation in the Summary Compensation Table and are not a substitute for those amounts.
| |||
| Total | Earned | |
Name and Principal | (from Summary | Compensation | |
Position | Year | Compensation Table) | Total |
Thomas W. Toomey | 2020 | $ 6,394,379 | $ 5,089,169 |
Chief Executive Officer | 2019 | $ 6,307,734 | $ 10,106,679 |
| 2018 | $ 6,278,476 | $ 7,465,085 |
Warren L. Troupe | 2020 | $ 1,741,821 | $ 1,741,821 |
Former Senior Executive Vice President | 2019 | $ 3,700,742 | $ 7,610,674 |
2018 | $ 2,861,132 | $ 3,234,056 | |
Jerry A. Davis | 2020 | $ 3,781,663 | $ 2,603,796 |
President - Chief Operating Officer | 2019 | $ 3,748,454 | $ 5,738,845 |
| 2018 | $ 2,844,172 | $ 3,267,956 |
Harry G. Alcock | 2020 | $ 3,386,465 | $ 2,651,317 |
Senior Vice President - Chief Investment Officer | 2019 | $ 3,290,125 | $ 6,010,781 |
2018 | $ 2,772,266 | $ 3,196,050 | |
Joseph D. Fisher | 2020 | $ 2,880,383 | $ 2,142,151 |
Senior Vice President - Chief Financial Officer | 2019 | $ 2,462,576 | $ 3,476,581 |
| 2018 | $ 1,867,928 | $ 1,453,050 |
Michael D. Lacy Senor Vice President - Property Operations | 2020 | $ 1,156,954 | $ 1,029,701 |
Earned Compensation for 2020 includes 2020 salary, any bonus earned in 2020, short-term incentive compensation earned for 2020, the portion of the long-term incentive programs with respect to which the performance period ended on December 31, 2020 and the “All Other Compensation” from the Summary Compensation Table for 2020.
Earned Compensation for 2019 includes 2019 salary, any bonus earned in 2019, short-term incentive compensation earned for 2019, the portion of the long-term compensation programs with respect to which the performance period ended on December 31, 2019 and the “All Other Compensation” from the Summary Compensation Table for 2019.
Earned Compensation for 2018 includes 2018 salary, any bonus earned in 2018, short-term incentive compensation earned for 2018, the portion of the long-term compensation programs with respect to which the performance period ended on December 31, 2018 and the “All Other Compensation” from the Summary Compensation Table for 2018.
57 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Our Compensation Best Practices
Our compensation policies and programs are built upon a strong foundation of corporate governance and compensation best practices, including:
| ||||
WE DO: | | WE DO NOT: | ||
Provide a significant portion of our named executive officers’ total compensation in the form of awards tied to our long-term strategy and our performance relative to key business and personal objectives and performance versus our peers as measured by a diverse set of metrics. | | X | Have any employment agreements with our named executive officers. | |
Require compliance with our Executive Stock Ownership Guidelines, which require that our executive officers own a specified number of shares of the Company’s common stock (110,000 shares for the Chairman and Chief Executive Officer and President, 50,000 for any Executive Vice President and 20,000 for any Senior Vice President). | | X | Permit any Company personnel, which includes directors, officers and all other employees of the Company, to engage in any short-term, speculative securities transactions, engage in short sales, buying or selling put or call options, trading in options (other than those granted by the Company) or engaging in hedging transactions. | |
Have a Policy on Recoupment of Performance-Based Incentives, which applies to our executive officers, including our named executive officers, and their performance-based incentive compensation. | | X | Permit purchasing securities on margin or pledging securities as collateral without prior approval. | |
Have a Compensation Committee comprised entirely of independent directors and the Compensation Committee has retained its own independent compensation advisor. | | X | Provide tax gross-ups for our named executive officers. | |
Have a Compensation Committee that reviews external market considerations, as well as internal considerations and the long-term interests of our shareholders, when making compensation decisions. | | X | Grant only time-vested restricted stock, restricted stock units, LTIP Units (including Performance LTIP Units), options or other equity awards to our named executive officers as part of our long-term incentive compensation program, other than in limited circumstances such as the appointment of a new executive officer or to recognize extraordinary achievements. | |
Have the ongoing consideration and oversight by the Compensation Committee with respect to any potential risks associated with our incentive compensation programs. | | X | Time the grants of restricted stock, restricted stock units, LTIP Units, options or other equity awards to coordinate with the release of material non-public information, or time the release of material non-public information for the purpose of affecting the value of any named executive officer compensation. |
Say on Pay/Shareholder Engagement While we have consistently had strong shareholder support for our executive compensation program, we do continue to engage in dialogue with shareholders on executive compensation issues. We will consider the outcome of future advisory votes and the input we receive from shareholder engagement when establishing the Company’s compensation programs and policies and making compensation decisions regarding our named executive officers. Based on input we received from our engagements, beginning with grants made in 2021 and subject to the approval of the Amended and Restated 1999 Long-Term Incentive Plan (see Proposal No. 4), all equity grants will have a minimum vesting period of 12 months subject to certain exclusions, and all grants will be subject to a double-trigger change in control provision. Our shareholders have consistently supported our executive compensation program and over the last five years, shareholder support for our advisory vote on executive compensation has averaged 87% (with no year below 83%). |
58 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The Compensation Committee
Our Compensation Committee is composed entirely of independent directors and is responsible for developing and administering compensation programs for: (1) our directors, (2) executive officers, including base salaries and short-term and long-term incentive compensation plans, and (3) all long-term incentive compensation plans for our associates. The board meets each year in executive session to discuss the individual director’s evaluation of the CEO. After the board meets, the members of the Compensation Committee meet each year in executive session, without the CEO present, to evaluate the performance of our CEO. When evaluating the performance of our CEO, the Compensation Committee considers, among other materials, evaluations of our CEO that are provided by the members of the board. Our CEO makes recommendations to, and consults with, the Compensation Committee with respect to the compensation for the executive officers who report directly to our CEO. The Compensation Committee, in consultation with our CEO, each year sets the compensation for these executive officers and approves salary ranges for other executive officers.
Compensation Consultants
The Compensation Committee has the sole authority to retain and terminate any compensation consultants to be used to assist in establishing compensation for our executive officers and to approve such consultants’ fees and other retention terms. The Compensation Committee selected FPL to serve as the Compensation Committee’s independent compensation consultant for 2020.
FPL reports directly to the Compensation Committee and the Compensation Committee is free to replace FPL or to hire additional consultants from time to time. FPL does not have any conflict of interest with the Company, the members of the Compensation Committee or our executive officers.
As part of its engagement, FPL provided the Compensation Committee and our CEO with, among other things, analyses regarding market pay and composition of pay, which the Compensation Committee considered as part of its analysis of the compensation of our named executive officers. In addition, FPL reviewed the competitiveness of the pay levels of our named executive officers against pay levels for the diversified public REIT peer group, discussed below.
Consideration of Market Data
Consistent with the Company’s goal to provide compensation that remains competitive, the Compensation Committee considers the executive compensation practices of companies in a peer group selected in consultation with FPL as one of several factors used in setting compensation. The Compensation Committee does not target a specific percentile range within the peer group when determining a named executive officer’s compensation. Instead, the Compensation Committee uses the market data provided by the peer group as one of several reference points useful for determining the form and amount of compensation.
The Compensation Committee reviews the peer group annually. The companies comprising the peer group must be publicly traded REITs based in the United States and of a size and equity market capitalization that are comparable to UDR.
For 2020, the peer group, which we refer to herein as either the “diversified public REIT peer group” or the “peer group,” included the companies listed in the table below. The companies listed below consist of six apartment REITs and ten comparably-sized REITs in other property sectors, recognizing that UDR competes with all REITs for executive talent and capital.
| | ||||||||||||||
Peer Group Company |
| NYSE Symbol |
| Equity Market Capitalization December 31, 2020 (1) | | Enterprise Value December 31, 2020(1) | | 2020 Fiscal Year End Total Assets |
| NAREIT Property Sector | |||||
|
|
|
| (In millions) | | (In millions) | | (In millions) |
|
| |||||
|
|
|
|
| |
| |
|
|
| |||||
American Campus Communities, Inc. | | ACC |
| $ | 5,907 | | $ | 10,001 | | $ | 7,531 |
| Residential | ||
Apartment Investment and Management Company(2) |
| AIV |
| $ | 6,980 | | $ | 11,188 | | $ | 8,070 |
| Apartments | ||
AvalonBay Communities Inc. |
| AVB |
| $ | 22,353 | | $ | 30,183 | | $ | 19,199 |
| Apartments | ||
Camden Property Trust |
| CPT |
| $ | 9,906 | | $ | 12,715 | | $ | 7,199 |
| Apartments | ||
Digital Realty Trust |
| DLR |
| $ | 40,225 | | $ | 55,496 | | $ | 36,076 |
| Data Center | ||
Equity Residential |
| EQR |
| $ | 22,889 | | $ | 31,773 | | $ | 20,287 |
| Apartments | ||
Essex Property Trust, Inc. |
| ESS |
| $ | 16,027 | | $ | 23,353 | | $ | 12,936 |
| Apartments | ||
Extra Space Storage | | EXR | | $ | 15,647 | | $ | 21,508 | | $ | 9,396 | | Storage | ||
Federal Realty Investment Trust |
| FRT |
| $ | 6,503 | | $ | 10,618 | | $ | 7,608 |
| Retail | ||
Host Hotels & Resorts, Inc. |
| HST |
| $ | 10,427 | | $ | 14,474 | | $ | 12,890 |
| Lodging |
59 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Invitation Homes Inc. | | INVH | | $ | 16,751 | | $ | 24,545 | | $ | 17,506 | | Residential | ||
Mid-America Apartment Communities, Inc. | | MAA | | $ | 15,004 | | $ | 19,526 | | $ | 11,195 | | Apartments | ||
Realty Income Corporation | | O | | $ | 21,850 | | $ | 29,689 | | $ | 20,740 | | Retail | ||
Regency Centers Corporation |
| REG |
| $ | 7,749 | | $ | 12,262 | | $ | 10,937 |
| Retail | ||
SL Green Realty |
| SLG |
| $ | 4,564 | | $ | 16,192 | | $ | 11,708 |
| Office | ||
Sun Communities, Inc. | | SUI | | $ | 16,720 | | $ | 20,243 | | $ | 11,207 | | Residential | ||
| | | | | | | | | | | | | �� | ||
Peer Average | | | | $ | 14,969 | | $ | 21,485 | | $ | 14,030 | | | ||
Peer Median | | | | $ | 15,325 | | $ | 19,884 | | $ | 11,457 | | | ||
UDR | | | | $ | 12,380 | | $ | 17,856 | | $ | 9,638 | | | ||
UDR Rank (out of 17) | | | | | 10 | | | 10 | | | 12 | | | ||
| (1) Equity Market Capitalization and Enterprise Value based upon data from KeyBanc Capital Markets as of December 31, 2020, except for UDR which is calculated internally. (2) In December 2020, Apartment Investment and Management Company completed a transaction pursuant which resulted in a division into two public companies, Apartment Investment and Management Company and Apartment Income REIT Corp. The data for the two companies is combined in the above table. |
Components of Compensation
The mix, level and structure of the components of our named executive officers’ compensation generally reflect real estate industry practices, as well as the executive’s role and relative impact on business results consistent with our variable pay-for-performance philosophy. The mix of compensation elements for our named executive officers, places relatively greater emphasis on at-risk, variable incentive compensation, as compared with the median mix of compensation elements for the companies in our peer group. As an executive officer’s level of responsibility increases consistent with his or her relative ability to impact the long-term performance of the Company as a whole, a greater portion of the named executive officer’s compensation is based on performance-based incentive compensation and less on base salary, thereby creating the potential for greater variability in the individual’s compensation level from year to year.
The key components of our named executive officers’ compensation, base salary, short-term incentive compensation, and long-term incentive compensation, are described in more detail in the following table:
60 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| | | ||||
Compensation Component | Objectives Associated with the Compensation Component | Key Features of the Compensation Component | Additional Information | |||
Base Salary |
| • Designed to reward individual effort associated with job-related duties and to attract and retain talented executive officers for our Company. |
| • Paid in cash. • The Compensation Committee annually reviews and determines the base salary of our named executive officers in consultation with our CEO. |
| • The considerations in setting base salary include: qualifications, experience level, competitive market for qualified executives and tenure. |
Short-Term Incentive Compensation (“STI”) | • Designed to encourage outstanding individual and Company performance by motivating the named executive officers to achieve short-term Company and individual goals by rewarding performance measured against key annual strategic objectives and, for the CEO, using the independent directors’ evaluation of the CEO’s performance towards achieving short-term goals. . | | • Depending on the particular executive officer, short-term incentive compensation may be in the form of cash, LTIP Units (including Performance LTIP Units), restricted stock and/or stock options, which is determined prior to the beginning of the performance period. • The metrics and the threshold, target and maximum dollar amounts for short-term incentive compensation are established prior to the beginning of each year and are intended to drive performance in areas that further our strategic objectives. The value of the award is paid in February of the following year based upon an evaluation of achievement of goals established at the time the targets are set. | | • Short-term incentive compensation is based on pre-determined weighting between Company performance based on pre-established metrics and individual performance with Company performance weighted more heavily than individual performance. The relative metrics and weightings are determined based on the extent to which a particular executive officer has responsibility for and influence over overall Company performance. | |
Long-Term Incentive Compensation (“LTI”) | | • Our LTI compensation is designed to closely align the interests of our management with the creation of shareholder value, to motivate our management to achieve long-term growth and success of our Company and to foster significant ownership of our common stock by our management. | | • Our LTI compensation consists of equity awards which vest only if the Company meets pre-determined performance targets over a specific performance period established by the Compensation Committee prior to the commencement of the performance period. • The metrics used are selected to encourage our named executive officers to act in furtherance of our strategic objectives. • Equity awards may consist of one or a combination of any of the following: restricted stock; restricted stock units; LTIP Units (including Performance LTIP Units); and stock options. | | • LTI compensation is the most significant component of the named executive officer’s compensation. |
Long-Term Incentive Compensation. Long-term incentive compensation, consisting of equity awards including restricted stock, restricted stock units, and/or LTIP Units (including Performance LTIP Units), constitute the most significant component of our executive officers’ compensation, which closely aligns their long-term interests with the long-term interests of our shareholders, while mitigating potential risks related to our compensation programs. Both LTIP Units and Performance LTIP Units structurally encourage long-term holding by the participant, further aligning the interests of management with the creation of shareholder value over time. The following table shows characteristics of each.
61 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
LTIP Unit | Performance LTIP Unit | |
Class of partnership interest in our Operating Partnership called “LTIP Units” | Class of Partnership interests in our Operating Partnership called “Performance LTIP Units” | |
Qualify as “profit interest” for federal tax purposes. | Qualify as “profit interest” for federal tax purposes | |
Not economically equivalent to a share of our common stock at grant. | Not economically equivalent to a share of our common stock at grant. | |
Over time can increase in value to equal the value of common stock based on satisfaction of provisions of partnership tax rules. | | In order for Performance LTIP Units to have value to the holder, the price of our common stock on the date of conversion of the Performance LTIP Unit has to exceed the price of our common stock as of the date of grant. |
Once vested, convertible to OP Units provided LTIP Unit has been outstanding for 2 years from grant. OP Units are, subject to the terms of the partnership agreement for the Operating Partnership, redeemable for common stock. | | Once vested, convertible to LTIP Units. |
During performance period distributions equal to 10% of regular distributions paid on OP Units. | | During performance period distributions equal to 2% of regular distributions paid on OP Units. |
After LTIP Units vest, they are entitled to distributions, regular and special, equal to distributions paid on OP Units. | | No change in distributions until converted to LTIP Units. |
Class 1 LTIP Units and Class 1 Performance LTIP Units are granted to the board and vest twelve months following the date of grant. The Class 2 LTIP Units and Class 2 Performance LTIP Units are granted at maximum, and will vest only to the extent that pre-established performance metrics are met for the applicable performance period, subject to continuing employment. Consistent with the treatment of other equity awards under the 1999 Plan, upon a Class 2 LTIP Unit or Class 2 Performance LTIP Unit holder’s death or disability during his or her employment, or in the event of a change of control, all restrictions on outstanding awards shall lapse; otherwise, vesting shall cease upon the date that employment is terminated for any other reason. Holders of Class 2 LTIP Units and Class 2 Performance LTIP Units have the same voting rights as limited partners holding OP Units in the Operating Partnership, with such units voting together as a single class with the holders of OP Units and having one vote per unit, and holders of such units shall not be entitled to approve, vote on or consent to any other matter.
Retirement Plans. We have a retirement plan (the “401(k) Plan”), which is a defined contribution plan covering all eligible full-time employees. Under the 401(k) Plan, the Company makes discretionary profit sharing and matching contributions to the plan as approved by the Compensation Committee. Details regarding matching contributions for our named executive officers are set forth below under the Summary Compensation Table. UDR does not have a pension plan, a SERP or any similar arrangements.
Perquisites and Other Benefits. The primary perquisites that we offer to our named executive officers are Company-paid health insurance (including dental), life insurance, long-term disability insurance and accidental death and disability insurance. Our named executive officers participate in these benefit plans on the same terms as other employees. In addition to the group medical plans that we provide, we reimburse up to a maximum of $5,000 in expenses for annual physical exams for our named executive officers. To help us attract and retain qualified personnel, we also offer relocation benefits, but these benefits are individually negotiated when they occur.
We review our policies with respect to perquisites on a regular basis to consider whether the perquisites should be maintained and whether, or to what extent, it may be appropriate for us to discontinue particular perquisites or to require repayment of the cost of perquisites. During 2020, we did not change our policies with respect to perquisites that we offer to our CEO and other named executive officers.
62 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Our 2020 Incentive Compensation Programs
The 2020 incentive compensation programs were focused on providing short-term and long-term compensation based on rigorous and diverse performance objectives. All of our long-term compensation is awarded based on the achievement of pre-determined performance objectives and none is awarded on a time-based basis. The objectives originally set by the Compensation Committee for 2020 were:
2020 SHORT-TERM INCENTIVE COMPENSATION: PERFORMANCE METRICS | | 2020 LONG-TERM INCENTIVE COMPENSATION: PERFORMANCE METRICS | ||
FFO as Adjusted per share Transaction Volume Acquisitions/Sales/Development/Redevelopment/DCP during the year | | 35% 20% | 3-Year Relative Cumulative TSR vs. Apartment Peers 3-Year Relative Cumulative TSR vs. NAREIT Equity REITs Total Return Index | |
Controllable Operating NOI Calculated excluding non-controllable expense for the same store portfolio | | 15% | 3-Year Relative Cumulative FFO as Adjusted Growth Rate vs. Apartment Peers | |
Operating Platform Execution Measured by progress against pre-determined metrics | | 30% | 1-Year FFO as Adjusted per share | |
Acquisition NOI NOI generated by assets acquired in 2019 | | | | |
Health of the Workforce Calculated by the “Overall Health of the Workforce” score made up of a number of components including exit and stay interview results, customer loyalty and satisfaction test, associate turnover and retention, results of associate engagement surveys and associate performance evaluation results | | | | |
| | | | |
2020 Short-Term Incentive Program. Our short-term incentive compensation awards for 2020 were based on pre-determined weighting between Company performance and individual performance. Company performance (as measured by the applicable metrics set forth in the table above) was weighted equal to or more heavily than individual performance based on the extent to which a particular named executive officer has responsibility for, and influence over, the overall performance of the Company. The Acquisition NOI metric was added by the Compensation Committee for the 2020 program as it is a short-term metric that impacts our performance and provides value to our shareholders.
Notwithstanding the impact of the COVID-19 pandemic, no changes were made to the 2020 short-term incentive compensation program.
2020 Long-Term Incentive Program. The 2020 LTI program award opportunity for the 3-year performance period which commenced in 2020 has two separate tranches with different performance periods and vesting schedules and includes four performance metrics, as follows: (i) 30% of the award opportunity has an FFO as Adjusted performance period of 1-year and one-half vested in February 2021 and one-half will vest in February 2022; (ii) 35% of the award opportunity has a metric measured by the Company’s 3-year relative cumulative TSR rank versus the Apartment Peers and will vest on the date the Compensation Committee determines performance in January or February of 2023; (iii) 20% of the award opportunity has a metric measured by the Company’s 3-Year relative cumulative TSR performance versus the NAREIT Equity REITs Total Return Index and will vest on the date the Compensation Committee determines performance in January or February of 2023; and (iv) 15% of the award opportunity has a metric measured by the Company’s 3-year relative cumulative FFO as Adjusted growth rate versus the Apartment Peers and will vest on the date the Compensation Committee determines performance in January or February of 2023.
63 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
After considering and discussing the adverse effects of the COVID-19 pandemic on the Company’s performance and management’s strong leadership in addressing the adverse effects of the pandemic throughout the year, in December 2020 the Compensation Committee approved a modification to the 1-year FFO as Adjusted Metric of the Company’s 2020 LTI Program but did not modify the other three metrics. The considerations of the Compensation Committee in making such modification included the following:
● | When the performance targets for the 1-year FFO as Adjusted Metric were determined (in 2019) the impact of the pandemic was unforeseeable; |
● | The impact of the pandemic was not unique to the Company; |
● | The strong leadership of the named executive officers and other participants in the LTI program during the pandemic, as demonstrated by their efforts in instituting new policies and procedures to address economic and regulatory changes that impacted the Company, our associates and our residents; and |
● | The fact the Company’s performance related to the 1-year FFO as adjusted metric during 2020 was not reflective of management’s efforts, particularly given that first quarter performance for 2020 was on track to meet or exceed the target for the 1-year FFO as Adjusted Metric set prior to the beginning of the year. |
● | Modifying the metric to a two-year growth relative to peers metric results in a meaningful incentive to management and alignment with the interests of our shareholders. |
● | Modifying the metric does not result in compensation for performance that was not achieved. |
Accordingly, the Compensation Committee modified the 2020 LTI Program to remove the 1-Year FFO as Adjusted metric for the 2020 fiscal year, and to replace such metric with a new metric based on the growth of the Company’s FFO as Adjusted over a two year period as compared to the growth in the weighted average FFO as Adjusted for our Apartment Peers over the same period. The performance period for the 2-Year FFO as Adjusted metric will be the 2020 and 2021 calendar years. One-half of the portion of the 2020 LTI Program awards based on the 2-Year FFO as Adjusted relative growth rate metric will vest, if at all, when the Compensation Committee determines actual performance for the 2-Year FFO as Adjusted metric in January or February of 2022 and one-half will vest one year thereafter. The threshold, target and maximum performance levels for the 2-Year FFO as Adjusted relative growth rate metric are as follows:
Relative 2-Year FFO as Adjusted Growth Rate | Percentage Earned |
Below -600bps to Weighted Average Growth Rate | 0% |
-600bps to Weighted Average Growth Rate | 50% |
Weighted Average Growth Rate | 100% |
+600bps to Weighted Average Growth Rate | 200% |
The Compensation Committee has not previously modified metrics or performance levels for the LTI Program during the applicable performance period, but did so in response to the unique and challenging environment created by the COVID-19 pandemic. The Compensation Committee retains their discretion to make modifications, subject to the provisions of the Amended and Restated Long-Term Incentive Plan.
The Compensation Committee believes that this modification to the 2020 LTI Program will increase the incentives to participants with respect to growing FFO as Adjusted relative to our peers aligning their interests with the interests of our shareholders while at the same time recognizing the hard work, commitment and achievements of the participants in the 2020 LTI Program during an extremely challenging time. Further, this modification only affects approximately 15.5% on average of the long-term and short-term incentive compensation for our named executive officers (excluding Mr. Troupe who was not a participant in the short-term or long-term incentive programs in 2020).
64 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The Compensation of Our Named Executive Officers for 2020
Base Salaries
Mr. Lacy’s base salary for 2020 was $300,000. The base salaries for 2020 for our other NEOs were not changed from those in 2019, except that Mr. Troupe resigned as Senior Executive Vice President and transitioned to a consulting role on March 31, 2020 and, accordingly, was paid his salary only through March 31, 2020. Mr. Troupe was also paid an aggregate of $1,350,000 of consulting fees for the period from April 1, 2020 to December 1, 2020, in recognition of the greater than expected time commitment involved in his consulting role and his efforts on the Company’s behalf with respect to our board, the Company’s COVID-19 responses and his efforts on a variety of other matters.
Short-Term Incentive Compensation
Neither Mr. Troupe nor Mr. Lacy participated in the short-term incentive compensation program in 2020. In addition, notwithstanding the COVID-19 pandemic, we did not adjust any of the metrics or targets for the short-term incentive compensation program for 2020. The short-term incentive program metrics were selected and the threshold, target and maximum levels set in order to drive performance towards our strategic goals.
2020 Results. The Company’s 2020 performance, as measured by the performance metrics utilized for determining short-term incentive compensation for the named executive officers, was as follows:
Performance Measure |
| Threshold |
| Target |
| Maximum | Actual |
FFO as Adjusted per share |
| $2.16 | | $2.20 | | $2.24 | $2.04 |
Transaction Volume | | $335 million | | $675 million | | $1,350 million | $1,041 million |
Controllable Operating NOI | | $989.3 million | | $995.9 million | | $1,002.4 million | $924 million |
Operating Platform Execution | | 50% | | 100% | | 200% | 139% |
Acquisitions NOI | | $120 million | | $123.5 million | | $127 million | $120 million |
Health of the Workforce | | 3.8 | | 4.0 | | 4.2 | 4.2 |
65 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
|
|
Short-Term Incentive Compensation of CEO (Mr. Toomey). The Compensation Committee established the following range for Mr. Toomey’s 2020 short-term incentive compensation:
● | with 70% based on the Company’s performance as measured by five of the annual performance metrics that were weighted as described below, and |
● | the remaining 30% based on his individual performance against the board-approved leadership competencies and key performance objectives. |
The Compensation Committee determined that the above-referenced amounts were consistent with the target short-term incentive compensation as a percentage of overall compensation for the CEO position, and these amounts provide a market competitive level of compensation for the CEO. The Compensation Committee also made a subjective determination that these amounts were appropriate to motivate Mr. Toomey to achieve short-term Company and individual goals and to help ensure Mr. Toomey’s continued service with the Company.
The annual performance metrics that were used for determining the 70% of the 2020 short-term incentive compensation based on Company performance for Mr. Toomey were as follows:
eaea | |||
Performance Measure |
| Weight |
|
FFO as Adjusted per share |
| 30% | |
Transaction Volume |
| 20% | |
Controllable Operating NOI |
| 20% | |
Operating Platform Execution | | 20% | |
Health of the Workforce | | 10% | |
Mr. Toomey’s individual goals for 2020, which were factored into the 30% of the award based on individual performance, were as follows:
(1) | set the vision for the Company, |
(2) | strategic planning, |
(3) | leadership of the Company, |
(4) | board relations, |
(5) | refine, enhance and execute on the Business Plan and strategic vision, |
(6) | communication – responding to a changing market, |
(7) | resolving areas for which the board requests further discussion and analysis, and |
(8) | management team development and succession. |
In evaluating Mr. Toomey’s 2020 compensation, the Compensation Committee considered Mr. Toomey’s accomplishment of these goals.
In February 2021, the Compensation Committee awarded Mr. Toomey short-term incentive compensation in the amount of $1,191,000 for fiscal 2020, based on the Company’s performance against the annual performance metrics and his individual performance. Of the total amount, $771,000 was attributable to the Company’s performance against the annual performance metrics and the remainder was attributable to Mr. Toomey’s individual performance. In October 2019, Mr. Toomey elected to receive 100% of his short-term incentive compensation for 2020 in Class 2 LTIP Units.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
|
|
Short-Term Incentive Compensation of President – Chief Operating Officer (Mr. Davis). The Compensation Committee established a range for Mr. Davis’s 2020 short-term incentive compensation as follows:
● | with 70% based on the Company’s performance as measured by the five annual performance metrics that were weighted as described below, and |
● | 30% based on his individual performance. |
The Compensation Committee determined that these amounts were consistent with the target short-term incentive compensation as a percentage of overall compensation for the President – Chief Operating Officer position, and these amounts provide a market competitive level of compensation for the President – Chief Operating Officer. The Compensation Committee, in consultation with our CEO, also made a subjective determination that these amounts were appropriate to motivate Mr. Davis to achieve short-term Company and individual goals and to help ensure Mr. Davis’s continued service with the Company.
The annual performance metrics that were used for determining the 70% of the 2020 short-term incentive compensation based on Company performance for Mr. Davis were as follows:
|
|
|
|
Performance Measure |
| Weight |
|
FFO as Adjusted per share | | 30% | |
Controllable Operating NOI | | 20% | |
Operating Platform Execution | | 30% | |
Health of the Workforce | | 10% | |
Acquisition NOI | | 10% | |
The Compensation Committee, in consultation with our CEO, considered Mr. Davis’s individual performance in 2020 in part based on the accomplishment of his specific goals that included:
(1) | increasing cash flow to support dividend growth through operations, sales and marketing, |
(2) | maintaining a great place to work and live, considering human resources and resident satisfaction, |
(3) | increasing resident interactions completed electronically, and |
(4) | increasing resident satisfaction. |
In February 2021, the Compensation Committee awarded Mr. Davis short-term incentive compensation in the total amount of $848,000 for fiscal 2020, based on the Company’s performance against the annual performance metrics, and his individual performance. Of the total amount, $518,000 was attributable to the Company’s performance against the annual performance metrics and the remainder was attributable to Mr. Davis’ individual performance. In October 2019, Mr. Davis elected to receive 100% of his short-term incentive compensation for 2020 in Class 2 LTIP Units.
67 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
|
|
Short-Term Incentive Compensation of Senior Executive Vice President (Mr. Troupe). Due to his transition on March 31, 2020, Mr. Troupe did not participate in the short-term incentive compensation program in 2020.
|
|
|
Short-Term Incentive Compensation of Senior Vice President – Chief Investment Officer (Mr. Alcock). The Compensation Committee established a range for Mr. Alcock’s 2020 short-term incentive compensation, as follows:
● | with 70% based on the Company’s performance as measured by four of the annual performance metrics that were weighted as described below, and |
● | 30% based on his individual performance. |
The Compensation Committee, in consultation with our CEO, determined that these amounts were consistent with the target short-term incentive compensation as a percentage of overall compensation for the Senior Vice President – Chief Investment Officer position, and these amounts provide a market competitive level of compensation for the Senior Vice President – Chief Investment Officer. The Compensation Committee, in consultation with our CEO, also made a subjective determination that these amounts were appropriate to motivate Mr. Alcock to achieve short-term Company and individual goals and to help ensure Mr. Alcock’s continued service with the Company.
The annual performance metrics that were used for determining the 70% of the 2020 short-term incentive compensation based on Company performance for Mr. Alcock were as follows:
Performance Measure |
| Weight |
|
FFO as Adjusted per share |
| 30% | |
Transaction Volume |
| 40% | |
Health of the Workforce |
| 10% | |
Acquisition NOI | | 20% | |
The Compensation Committee, in consultation with our CEO, considered Mr. Alcock’s individual performance in 2020 in part based on the accomplishment of his specific goals that included:
(1) | enhancing the portfolio through sales and acquisitions, |
(2) | addressing asset quality through redevelopment and asset quality initiatives, and |
(3) | strengthening the Company’s portfolio through development. |
In February 2021, the Compensation Committee awarded Mr. Alcock short-term incentive compensation in the total amount of $1,044,000 for fiscal 2020, based on the Company’s performance against the annual performance metrics, and his individual performance. Of the total amount, $714,000 was attributable to the Company’s performance against the annual performance metrics and the remainder was attributable to Mr. Alcock’s individual performance. In October 2019, Mr. Alcock elected to receive 50% of his short-term incentive compensation for 2020 in Class 2 LTIP Units and 50% in restricted stock units.
68 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
|
|
Short-Term Incentive Compensation of Senior Vice President – Chief Financial Officer (Mr. Fisher). The Compensation Committee established a range (which ranges were increased over 2019 due to Mr. Fisher’s additional responsibilities and areas of responsibility in 2020) for Mr. Fisher’s 2020 short-term incentive compensation as follows:
● | with 70% based on the Company’s performance as measured by the six annual performance metrics that were weighted as described below, and |
● | 30% based on his individual performance. |
The Compensation Committee, in consultation with our CEO, determined that these amounts were consistent with the target short-term incentive compensation as a percentage of overall compensation for the Senior Vice President – Chief Financial Officer position, and these amounts provide a market competitive level of compensation for the Senior Vice President – Chief Financial Officer. The Compensation Committee, in consultation with our CEO, also made a subjective determination that these amounts were appropriate to motivate Mr. Fisher to achieve short-term Company and individual goals and to help ensure Mr. Fisher’s continued service with the Company.
The annual performance metrics that were used for determining the 70% of the 2020 short-term incentive compensation based on Company performance for Mr. Fisher were as follows:
Performance Measure |
| Weight |
|
FFO as Adjusted per share |
| 30% | |
Transaction Volume | | 20% | |
Controllable Operating NOI |
| 10% | |
Operating Platform Execution |
| 20% | |
Acquisition NOI | | 10% | |
Health of the Workforce | | 10% | |
The Compensation Committee, in consultation with our CEO, considered Mr. Fisher’s individual performance in 2020 in part based on the accomplishment of his specific goals that included:
(1) | management of accounting and tax functions, |
(2) | management of investor relations function, |
(3) | financial planning and analysis, |
(4) | assist in debt and treasury initiatives, |
(5) | provide assistance to support functional execution of the Business Plan, |
(6) | examine and present options for the Company with respect to portfolio strategy and treasury initiatives, |
(7) | assist with board materials, and |
(8) | review and monitor technology investments. |
In February 2021, the Compensation Committee awarded Mr. Fisher short-term incentive compensation in the total amount of $890,000 for fiscal 2020, based on the Company’s performance against the annual performance metrics, and his individual performance. Of the total amount, $590,000 was attributable to the Company’s performance against the annual performance metrics and the remainder was attributable to Mr. Fisher’s individual performance. In October 2019, Mr. Fisher elected to receive 100% of his short-term incentive compensation for 2020 in Class 2 LTIP Units.
|
|
Short-Term Incentive Compensation of Senior Vice President – Property Operations (Mr. Lacy). As Mr. Lacy was not an NEO at the beginning of 2020, Mr. Lacy did not participate in the short-term incentive compensation program in 2020. Mr. Lacy was paid a bonus of $600,000 in cash in recognition of his efforts in 2020 (which included taking a larger role in
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
the management of our property operations in connection with the changes in Mr. Davis’ focus), which bonus was paid in January of 2021.
2018 LTI Compensation
Under the terms of the 2018 LTI Program, our named executive officers were awarded restricted stock units or Class 2 LTIP Units with dividend equivalent rights with the number of units awarded based upon the achievement of specific performance objectives over the relevant performance period, and each of the awards were subject to specific vesting provisions that were based on the achievement of the applicable performance criteria. The 2018 LTI Program included a three-year relative TSR performance metric that was based on the Company’s TSR performance against that of each of the companies (other than the Company) in the FTSE NAREIT Equity Apartments Index, a three-year relative TSR performance metric that was based on the Company’s TSR performance against each of the companies (other than the Company) in the NAREIT Equity REITs Total Return Index and a three-year cumulative FFO as Adjusted growth rate versus our apartment peers. On December 15, 2020, one of our apartment peers, Apartment Investment and Management Company (“AIMCO”), completed a spin-out of its core operating business to a newly formed REIT, Apartment Income REIT Corp. (“AIRC”) creating two companies. As AIMCO operated as one company for almost the entire performance period for the 2018 LTI Program, the Compensation Committee determined that it should be included for purposes of determining the performance results under the program. For purposes of the TSR related metrics, the TSR of AIMCO for the period prior to the transaction was used to calculate performance. For the FFO as Adjusted metric, the combined FFO as Adjusted for AIMCO and AIRC for the period from the closing of the transaction until the end of the performance period, plus the FFO as Adjusted for AIMCO for the period from the beginning of the performance period until the closing of the transaction, was used in calculating performance. The portion of the award that is earned contingent on the achievement of the three-year metrics cliff vests when measured and approved by the Committee following the conclusion of the performance period. In February 2021, the three-year metrics were measured and approved by the Compensation Committee.
The following table reflects the Company’s performance and the vested payout for the three-year metrics of the 2018 LTI Program grants:
Performance Metrics | Weighting | Metric | Payout | Actual Result | Payout % | ||||||
3-Year Relative Cumulative TSR vs. Apartment Peers | 35% | -900bps to Wavg TSR | 50% 100% | +150bps | 116.7% | ||||||
| +900bps to Wavg TSR | 200% | |||||||||
| | | |||||||||
3-Year Relative Cumulative TSR vs. NAREIT Equity REITs Total Return Index | 20% | -900bps | 50% | | | ||||||
| Index | 100% | | | |||||||
| +900bps | 200% | +160bps | 117.8% | |||||||
| | | | | | ||||||
| | | | | | ||||||
3-Year Relative Cumulative FFO as Adjusted Growth Rate vs. Apartment Peers | 15% | -900bps to Wavg | 50% | | | ||||||
| Wavg | 100% | +470bps | 151.9% | |||||||
| +900bps to Wavg | 200% | | | |||||||
2018-2020 3-Year TSR vs. Apartment Peers (35% of 2018 LTI Program Award) | |||||||||||
Threshold | Target | Maximum | Actual Amount | ||||||||
Mr. Toomey | $ 612,500 | $ 1,225,000 | $ 2,450,000 | $ 1,429,575 | |||||||
Mr. Davis | $ 218,750 | $ 437,500 | $ 875,000 | $ 510,563 | |||||||
Mr. Alcock | | $ 218,750 | $ 437,500 | $ 875,000 | $ 510,563 | ||||||
Mr. Fisher | | $ 157,500 | $ 315,000 | $ 630,000 | $ 367,605 | ||||||
Mr. Lacy* | | $ 21,875 | $ 43,750 | $ 87,500 | $ 51,056 | ||||||
2018-2020 3-Year TSR vs. NAREIT (20% of 2018 LTI Program Award) | |||||||||||
Threshold | Target | Maximum | Actual Amount | ||||||||
Mr. Toomey | $ 350,000 | $ 700,000 | $ 1,400,000 | $ 824,600 | |||||||
Mr. Davis | $ 125,000 | $ 250,000 | $ 500,000 | $ 294,500 | |||||||
Mr. Alcock | | $ 125,000 | $ 250,000 | $ 500,000 | $ 294,500 | ||||||
Mr. Fisher | $ 90,000 | $ 180,000 | $ 360,000 | $ 212,040 | |||||||
Mr. Lacy* | | $ 12,500 | $ 25,000 | $ 50,000 | $ 29,450 | ||||||
| | | | | |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
2018-2020 3-Year Relative Cumulative FFO as Adjusted Growth (15% of 2018 LTI Program Award) | ||||||||||
Threshold | Target | Maximum | Actual Amount | |||||||
Mr. Toomey | $ 262,500 | $ 525,000 | $ 1,050,000 | $ 797,475 | ||||||
Mr. Davis | $ 93,750 | $ 187,500 | $ 375,000 | $ 284,813 | ||||||
Mr. Alcock | | $ 93,750 | $ 187,500 | $ 375,000 | $ 284,813 | |||||
Mr. Fisher | $ 67,500 | $ 135,000 | $ 270,000 | $ 205,065 | ||||||
Mr. Lacy* | | $ 9,375 | $ 18,750 | $ 37,500 | $ 28,481 |
_________________
*Mr. Lacy, while not a named executive officer in 2018, was employed by the Company in 2018 and was a participant in the long-term incentive program as an employee.
2020 LTI Compensation
In December 2019, the Compensation Committee approved a new long-term incentive program for 2020. Mr. Troupe did not participate in the 2020 long-term incentive program for 2020 due to his transition on March 31, 2020.
The metrics used for the 2020 LTI Program were as follows:
Performance Metrics | Weighting | Range | Metric | Payout | Actual Result |
1-Year FFO as Adjusted | 30% | Threshold | $ 2.16 | 50% | |
| | Target | $ 2.20 | 100% | See Below |
| | Maximum | $ 2.24 | 200% | |
| | | | | |
3-Year Relative Cumulative TSR vs. Apartment Peers | 35% | Threshold | -900bps to Wavg TSR | 50% | |
| Target | Wavg TSR | 100% | TBD | |
| Maximum | +900bps to Wavg TSR | 200% | | |
| | | | | |
3-Year Relative Cumulative TSR vs. NAREIT Equity REITs Total Return Index | 20% | Threshold | -900bps | 50% | |
| Target | Index | 100% | | |
| Maximum | +900bps | 200% | TBD | |
| | | | | |
| | | | | |
3-Year Relative Cumulative FFO as Adjusted Growth Rate vs. Apartment Peers | 15% | Threshold | -900bps to Wavg | 50% | |
| Target | Wavg | 100% | TBD | |
| Maximum | +900bps to Wavg | 200% | |
The named executive officers elected to receive Class 2 LTIP Units in lieu of performance-based restricted stock units pursuant to the 2020 LTI Program except for Mr. Lacy who elected to receive one-half in Class 2 LTIP Units and one-half in restricted stock.
As described above the 1-Year FFO as Adjusted metric was removed and replaced by the Compensation Committee in December 2020 with a 2-Year Relative FFO as Adjusted Growth Rate vs. Apartment Peers metric due to the unforeseeable impacts of the COVID-19 pandemic. The details of the 2-Year metric are as follows:
Performance Metrics | Weighting | Range | Metric | Payout | Actual Result |
2-Year FFO as Adjusted | 30% | Threshold | -600bps to Wavg Rate | 50% | |
Growth Rate vs. Apartment | | Target | Wavg Rate | 100% | TBD |
Peers | | Maximum | +600bps to Wavg Rate | 200% |
The 2020 LTI Program awards were granted to Messrs. Toomey, Davis, Alcock, Fisher and Lacy, in the following amounts:
| Total 2020 LTI Program Awards | ||||||
| Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | | $ 2,100,000 | $ 4,200,000 | $ 8,400,000 | TBD | ||
Mr. Davis | | $ 825,000 | $ 1,650,000 | $ 3,300,000 | TBD | ||
Mr. Alcock | | $ 625,000 | $ 1,250,000 | $ 2,500,000 | TBD | ||
Mr. Fisher | | $ 550,000 | $ 1,100,000 | $ 2,200,000 | TBD | ||
Mr. Lacy | | $ 112,500 | $ 225,000 | $ 450,000 | TBD | ||
| | | | | |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| 3-Year Relative Cumulative TSR vs. Apartment Peers (35% of 2019 LTI Program Award) | ||||||
| Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | | $ 735,000 | $ 1,470,000 | $ 2,940,000 | TBD | ||
Mr. Davis | | $ 288,750 | $ 577,500 | $ 1,155,000 | TBD | ||
Mr. Alcock | | $ 218,750 | $ 437,000 | $ 875,000 | TBD | ||
Mr. Fisher | | $ 192,500 | $ 385,000 | $ 770,000 | TBD | ||
Mr. Lacy | | $ 39,375 | $ 78,750 | $ 157,500 | TBD | ||
| | | | | | ||
| 3-Year Relative Cumulative TSR Rank vs. NAREIT Equity REITs (20% of 2019 LTI Program Award) | ||||||
| Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | | $ 420,000 | $ 840,000 | $ 1,680,000 | TBD | ||
Mr. Davis | | $ 165,000 | $ 330,000 | $ 660,000 | TBD | ||
Mr. Alcock | | $ 125,000 | $ 250,000 | $ 500,000 | TBD | ||
Mr. Fisher | | $ 110,000 | $ 220,000 | $ 440,000 | TBD | ||
Mr. Lacy | | $ 22,500 | $ 45,000 | $ 90,000 | TBD | ||
| | | | | | ||
| 3-Year Relative Cumulative FFO as Adjusted Growth Rate vs. Apartment Peers (15% of 2019 LTI Program Award) | ||||||
| Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | | $ 315,000 | $ 630,000 | $ 1,200,000 | TBD | ||
Mr. Davis | | $ 123,750 | $ 247,500 | $ 495,000 | TBD | ||
Mr. Alcock | | $ 93,750 | $ 187,500 | $ 375,000 | TBD | ||
Mr. Fisher | | $ 82,500 | $ 165,000 | $ 330,000 | TBD | ||
Mr. Lacy | | $ 16,875 | $ 33,750 | $ 67,500 | TBD | ||
| 2-Year FFO as Adjusted Growth Rate vs. Apartment Peers (30% of 2019 LTI Program Award) | ||||||
| Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | | $ 630,000 | $ 1,260,000 | $ 2,520,000 | TBD | ||
Mr. Davis | | $ 247,500 | $ 495,000 | $ 990,000 | TBD | ||
Mr. Alcock | | $ 187,500 | $ 375,000 | $ 750,000 | TBD | ||
Mr. Fisher | | $ 165,000 | $ 330,000 | $ 660,000 | TBD | ||
Mr. Lacy | | $ 33,750 | $ 67,500 | $ 135,000 | TBD |
2021 LTI Compensation
In December 2020, the Compensation Committee approved a new long-term incentive program for 2021.
The metrics used for the 2021 LTI Program are as follows with each metric having a payout percentage for 0%, if the threshold is not met, to 200%:
Performance Metrics | Weighting |
1-Year FFO as Adjusted | 30% |
| |
| |
3-Year Relative Cumulative TSR vs. NAREIT Equity REITs Total Return Index | 20% |
| |
| |
3-Year Relative Cumulative TSR vs. Apartment Peers | 35% |
| |
| |
| |
3-Year Relative Cumulative FFO as Adjusted Growth Rate vs. Apartment Peers | 15% |
| |
|
The portions of the 2021 LTI awards based upon the 3-year relative apartment peer TSR metric, the 3-year relative NAREIT
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Equity Index TSR metric and the 3-year relative cumulative FFO as Adjusted metric will vest on the date the Compensation Committee determines performance in January or February 2024. The portion of the 2021 LTI awards based upon the 1-year FFO as Adjusted metric will be measured in January or February 2022 and will vest 50% at such time and 50% on the one-year anniversary thereof. As part of his transition, Mr. Davis will not participate in the 2021 LTI Program.
2021 STI Compensation
In December 2020, the Compensation Committee also approved a new short-term incentive program for 2021 and in October 2020, each of our named executive officers other than Mr. Alcock and Mr. Lacy elected to receive their short-term incentive compensation, to the extent earned, in Performance LTIP Units. Mr. Alcock elected to receive his short-term incentive compensation, to the extent earned, twenty-five percent (25%) in each of cash and restricted stock and fifty percent (50%) in the form of Performance LTIP Units. Mr. Lacy elected to receive his short-term incentive compensation, to the extent earned, seventy-five percent (75%) in cash and twenty-five percent (25%) in Performance LTIP Units.
As he transitioned to a new role effective December 31, 2020, Mr. Davis will not participate in the 2021 STI Program, but will be entitled to receive a bonus at the discretion of the Chairman and Chief Executive Officer, as described below.
For each named executive officer, 70% will be based on company performance measured by the metrics set forth below and 30% of the STI award will be based on the Compensation Committee’s determination of such executive’s performance. The weightings for each executive officer for each metric differ based on the role of the executive officer and are set by the Compensation Committee.
The metrics used for the 2021 STI Program are as follows:
Metric | Threshold | Target | Maximum |
FFO as Adjusted per Share | $1.88 | $1.94 | $2.00 |
Transaction Volume (millions) | $450M | $885M | $1,300M |
Transaction FFOA | $4.0M | $5.5M | $7.0M |
Operating Platform Execution* | 50% | 100% | 200% |
Same-Store “Wins”** | 40% | 50% | 60% |
ESG/DEI*** | 50% | 100% | 200% |
Health of the Workforce**** | 3.5 | 3.8 | 4.1 |
* Operating Platform Execution is a three metric measure based on Smart Home installations, site level headcount reductions and controllable expenses.
** Same-Store “Wins” measures the percentage of our markets in which our same store revenue growth is at or above the median compared to our apartment peers.
*** ESG/DEI is a three metric measure consisting of our absolute GRESB score, our GRESB score related to the GRESB average and our absolute GRESB social score.
**** Health of the Workforce is based on a multi-variable “Heath of the Workforce” scorecard.
Performance will be determined by the Compensation Committee and the awards will vest in January or February 2022.
President and Chief Operating Officer Transition
Mr. Davis resigned as Chief Operating Officer of the Company effective December 31, 2020, while continuing to serve as President of the Company. Effective January 1, 2022, Mr. Davis will transition to a consulting role. Mr. Davis and the Company entered into a letter agreement in connection with his resignation dated December 31, 2020. Under the letter agreement, Mr. Davis will be paid an annual salary of $387,500 in his role as President of the Company and is entitled to continued group health insurance benefits through December 31, 2027 under certain conditions. Further, under the terms of the Letter Agreement, Mr. Davis will not participate in the Company’s 2021 short-term incentive program or 2021-2023 long-term incentive program, but Mr. Davis will be entitled to vesting of awards that have previously been granted to him under the Company’s long-term incentive program that vest for periods prior to January 1, 2022 and his outstanding restricted stock awards will fully vest on the Retirement Date. Further, at the discretion of the Company’s Chairman and Chief Executive Officer, if the value of the awards vested is less than $2,000,000, Mr. Davis will be eligible for a cash bonus equal to such difference. The Letter Agreement (including the related release agreement) includes mutual releases and non-disparagement covenants of Mr. Davis and the Company.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Severance, Change of Control and Other Arrangements
We provide a description of the change of control provisions and the death, disability and retirement provisions in our 1999 Long Term Incentive Plan and our policy with respect to severance benefits, below under “Post-Employment Compensation – Severance, Change of Control and Other Arrangements.
Advisory Vote on Executive Compensation
At the 2020 annual meeting of shareholders, the shareholders approved, on an advisory basis, the compensation of our named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC, with 83% of votes cast voted in favor of the resolution. The Compensation Committee reviewed the final vote results for that resolution and the input we received from shareholder engagement, and as described above we have made changes to our executive compensation policies. While the vote on the compensation of our named executive officers is advisory, and therefore not binding on the Company, the Compensation Committee or our board, our board and our Compensation Committee value the opinions of our shareholders and, to the extent there is any significant vote against the named executive officer compensation, we will consider our shareholders’ concerns and the Compensation Committee will evaluate whether any actions are necessary to address those concerns. At our 2017 annual meeting, we conducted an advisory vote on the frequency of our advisory votes on executive compensation. Through that vote, our shareholders expressed a preference for an annual advisory vote on executive compensation, with 86% of votes cast in favor of an annual advisory vote on executive compensation. We have determined that our shareholders should cast an advisory vote on the compensation of our named executive officers on an annual basis. Accordingly, our board recommends that you vote “FOR” Proposal No. 3 at the annual meeting. For more information, see “Proposal No. 3 Advisory Vote on Executive Compensation” in this proxy statement.
Accounting and Tax Effects
Among many factors, the impact of accounting treatment is considered in developing and implementing our compensation programs generally, including the accounting treatment as it applies to amounts awarded or paid to our executives. The impact of federal tax laws on our compensation programs is also considered, including the deductibility of compensation paid to our named executive officers, as regulated by Section 162(m) of the Code.
Prior to the enactment of the Tax Cuts and Jobs Act in December 2017, under Section 162(m) of the Code, we generally would not receive a federal income tax deduction for compensation paid to our chief executive officer or any of the three other most highly compensated executive officers (other than the chief financial officer) employed on the last day of the fiscal year to the extent that any of such persons receive more than $1,000,000 in compensation in the fiscal year, subject to an exemption for “performance-based” compensation, which permitted us to receive a federal income tax deduction for the compensation paid, even if such compensation exceeded $1,000,000 in a single year.
The Tax Cuts and Jobs Act, among other changes, retained the $1,000,000 deduction limit in Section 162(m) of the Code, but repealed the exemption from the deduction limit for performance-based compensation, while expanding the definition of “covered employees” to include the chief financial officer and any executive who is subject to the limitation in tax years beginning after 2016. As a result, beginning in 2018, compensation paid to our named executive officers in excess of $1,000,000 is not deductible under Section 162(m), unless it qualifies for transition relief applicable to certain binding written performance-based compensation arrangements which were in effect as of November 2, 2017, and which were not modified in any material respect on or after that date.
The Compensation Committee has sought to maintain flexibility in compensating executive officers in a manner designed to promote varying corporate goals, and therefore the Compensation Committee has not adopted a policy that all compensation must be deductible on our federal income tax returns, and has reserved the right to adopt a policy, or may change any policy it does adopt, as it deems necessary. The Compensation Committee will continue to consider the tax deductibility of compensation as just one of many factors in determining the appropriate amount and form of compensation for our named executive officers.
The impact of Section 409A of the Code is also taken into account. The 1999 Long Term Incentive Plan has been designed to comply with the requirements of Section 409A of the Code so as to avoid possible adverse tax consequences that may result from noncompliance.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Equity Granting Process
Grants of stock options, restricted stock, restricted stock units, LTIP Units, Performance LTIP Units and other equity awards to our executive officers and other employees are approved by the Compensation Committee at regularly scheduled meetings, or occasionally by unanimous written consent. If approval is made at a meeting, the grant date of the award is the date of the meeting or a future date; if approval is by unanimous written consent, the grant date of the award is the day the last Compensation Committee member signs the written consent or a future date.
We have no practice of timing grants of stock options, restricted stock, restricted stock units, LTIP Units, Performance LTIP Units or other equity awards to coordinate with the release of material non-public information, nor have we timed the release of material non-public information for the purpose of affecting the value of any named executive officer compensation.
Stock Ownership Guidelines
To align the interests of our executive officers with the interests of our shareholders, each of our executive officers is required to comply with our Executive Stock Ownership Guidelines. These guidelines require our executive officers to own a specified number of shares of the Company’s common stock as determined by the executive officer’s position within four years of the date of the executive officer’s appointment. The individual guidelines are as follows:
| • |
| 110,000 shares for the Chairman and CEO and the President, |
| • |
| 50,000 shares for any Executive Vice President (or equivalent), and |
| • |
| 20,000 shares for any Senior Vice President (or equivalent). |
All of our named executive officers serving as of the end of 2020 are in compliance with the Executive Stock Ownership Guideline applicable to their position. The Governance Committee may, from time to time, re-evaluate and revise these guidelines to give effect to changes in the price of our common stock or our capitalization.
Stock that counts towards satisfaction of the ownership guidelines include:
| • |
| shares owned outright by the participant or his or her immediate family members residing in the same household, |
| • |
| vested restricted stock, |
| • |
| vested LTIP Units, and |
| • |
| shares into which OP Units in the Operating Partnership may be redeemed for shares of common stock. |
A copy of our Executive Stock Ownership Guidelines may be found on our corporate governance page on our website at ir.udr.com. To access the guidelines on our website at ir.udr.com, click on “Corporate Governance” and then click on “Governance Documents.”
Hedging, Pledging and Short-Term Speculative Transactions
We prohibit any Company personnel, which includes directors, officers and all other employees of the Company, from engaging in any short-term, speculative securities transactions, engaging in short sales, buying or selling put or call options, trading in options (other than those granted by the Company) and engaging in hedging transactions. We also prohibit purchasing securities on margin or pledging securities as collateral without the prior approval of our Corporate Compliance Officer or Chief Executive Officer.
Policy on Recoupment of Performance-Based Incentives
Our Compensation Committee adopted the Policy on Recoupment of Performance-Based Incentives, which applies to our executive officers, including our named executive officers, and their performance-based incentive compensation beginning with their compensation for the 2010 fiscal year. This policy provides that if the board determines that the Company’s financial statements are required to be restated as a result of fraud committed by an executive officer, the board may seek to recoup any portion of the performance-based awards that the executive officer would not have received if the Company’s financial results had been reported properly. The board administers the policy and determines, in its sole discretion, the amount of the performance-based award to be recouped. To access the guidelines on our website at ir.udr.com, click on “Corporate Governance” and then click on “Governance Documents.”
75 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Consideration of Risk
The Compensation Committee is aware of the consequences to companies that have not appropriately balanced risk and reward in executive compensation. The Compensation Committee believes that the emphasis on long-term performance in the 1999 Long Term Incentive Plan results in an overall compensation program that does not reward excessive risk-taking for the Company. The Company’s compensation strategy is intended to mitigate risk by emphasizing long-term compensation and financial performance measures correlated with growing shareholder value rather than rewarding shorter performance and payout periods.
Our Compensation Committee believes that our executive incentive compensation arrangements do not encourage our executives to take unnecessary or excessive risks that could threaten the value of our Company. While performance-based compensation constitutes a significant percentage of our executives’ overall total compensation and thereby the Compensation Committee believes motivates our executives to help fulfill our corporate mission and vision, including specific and focused Company performance objectives, the non-performance based compensation, for most executives for most years, is also a sufficiently high percentage of overall total compensation that the Compensation Committee does not believe that unnecessary or excessive risk taking is encouraged by the performance-based compensation. In addition, a significant portion of executive’s performance-based compensation is in the form of long-term equity incentives, which do not encourage unnecessary or excessive risk because they generally are performance-based and are earned over a multiple-year period of time, thereby focusing the executives on our Company’s long-term interests. In order to align the interests of our executive officers with the interests of our shareholders, each of our executive officers is required to comply with our Executive Stock Ownership Guidelines. Further, the Compensation Committee has adopted the Policy on Recoupment of Performance-Based Incentives as a means of discouraging unnecessary or excessive risk taking.
Compensation Committee Report
Notwithstanding anything to the contrary set forth in any of our previous or future filings under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate this proxy statement or future filings with the Securities and Exchange Commission, in whole or part, the following report shall not be deemed to be incorporated by reference into any such filing.
The Compensation Committee has reviewed and discussed with our management the Compensation Discussion and Analysis beginning on page 48 of this proxy statement. Based on such review and discussions, the Compensation Committee recommended to the board that the Compensation Discussion and Analysis be included in this proxy statement.
| | |
| | COMPENSATION AND MANAGEMENT |
| | DEVELOPMENT COMMITTEE |
| | Mark R. Patterson, Chair |
| | Jon A. Grove |
| | Robert A. McNamara |
76 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Compensation of Executive Officers
The executive officers named in the table below are referred to in this proxy statement as the “named executive officers.” The table below summarizes for each of the named executive officers the compensation amounts paid or earned for the fiscal years ended December 31, 2018, December 31, 2019 and December 31, 2020.
Summary Compensation Table
Name and Principal Position |
| Year |
|
| Salary ($) |
|
| Bonus ($) |
|
| Stock Awards(1) ($) |
|
| Option Awards(1) ($) |
|
| Non-Equity Incentive Plan Compensation ($) |
|
| Change In Pension Value and Nonqualified Deferred Compensation Earnings |
|
| All Other Compensation ($) |
|
| Total ($) |
|
| ||||||||||||||||||
(a) |
| (b) |
|
| (c) |
|
| (d) |
|
| (e) |
|
| (f) |
|
| (g) |
|
| (h) |
|
| (i) |
|
| (j) |
|
| ||||||||||||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |||||||||
Thomas W. Toomey(2) |
|
| 2020 |
|
| $ | 800,000 |
|
| $ | -0- |
|
| $ | 5,547,860 |
|
|
| -0- |
|
| $ | -0- | |
|
| -0- | |
| $ | 46,519 | |
| $ | 6,394,379 | | | |||||||||
Chief Executive |
|
| 2019 |
|
| $ | 800,000 |
|
|
| -0- |
|
| $ | 5,473,055 |
|
|
| -0- |
|
| $ | -0- | |
|
| -0- | |
| $ | 34,679 | |
| $ | 6,307,734 | | | |||||||||
Officer |
|
| 2018 |
|
| $ | 800,000 |
|
|
| 300,000 |
|
| $ | 3,450,891 |
|
|
| -0- |
|
| $ | 1,700,000 | |
|
| -0- | |
| $ | 27,585 | |
| $ | 6,278,476 | |
| |||||||||
|
|
|
|
|
|
|
|
|
|
|
| |||||||||||||||||||||||||||||||||||
Jerry A. Davis(3) |
|
| 2020 | | | $ | 650,000 | | | | -0- | | | $ | 3,115,743 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 15,920 | | | $ | 3,781,663 |
|
|
|
|
| ||||||
President – Chief |
|
| 2019 | | | $ | 650,000 | | | | 450,000 | | | $ | 2,628,609 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 19,845 | | | $ | 3,748,454 |
|
|
|
|
| ||||||
Operating Officer |
|
| 2018 | | | $ | 450,000 | | | | -0- | | | $ | 1,232,466 | | | | -0- | | | $ | 1,143,000 | | | | -0- | | | $ | 18,706 | | | $ | 2,844,172 |
|
|
|
|
| ||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
| |||||||||||||||||||||||||||||||||
Warren L. Troupe(4) |
|
| 2020 | | | $ | 1,474,317 | | | | 250,000 | | | $ | -0- | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 17,504 | | | $ | 1,741,821 |
|
|
| ||||||||
Former Senior Executive |
|
| 2019 | | | $ | 500,000 | | | | 1,200,000 | | | $ | 1,984,469 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 16,273 | | | $ | 3,700,742 |
|
|
| ||||||||
Vice President |
|
| 2018 | | | $ | 500,000 | | | | -0- | | | $ | 1,084,576 | | | | -0- | | | $ | 1,261,000 | | | | -0- | | | $ | 15,556 | | | $ | 2,861,132 | | | | ||||||||
|
|
|
|
|
|
|
|
|
|
|
|
| ||||||||||||||||||||||||||||||||||
Harry G. Alcock(5) |
|
| 2020 | | | $ | 500,000 | | | | -0- | | | $ | 2,869,024 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 17,441 | | | $ | 3,386,465 | |
|
|
|
|
| |||||
Senior Vice President – Chief Investment Officer |
|
| 2019 | | | $ | 500,000 | | | | 550,000 | | | $ | 2,223,344 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 16,781 | | | $ | 3,290,125 | |
|
|
|
|
| |||||
|
| 2018 | | | $ | 450,000 | | | | -0- | | | $ | 1,232,466 | | | | -0- | | | $ | 1,074,000 | | | | -0- | | | $ | 15,800 | | | $ | 2,772,266 |
|
|
|
|
|
| ||||||
| | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |||||
Joseph D. Fisher(6) | | | 2020 | | | $ | 450,000 | | | | -0- | | | $ | 2,412,942 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 17,441 | | | $ | 2,880,383 | | | | | | | |||||
Senior Vice President – | | | 2019 | | | $ | 450,000 | | | | 400,000 | | | $ | 1,592,995 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 19,581 | | | $ | 2,462,576 | | | | | | | |||||
Chief Financial Officer | | | 2018 | | | $ | 400,000 | | | | -0- | | | $ | 887,378 | | | | -0- | | | $ | 562,000 | | | | -0- | | | $ | 18,550 | | | $ | 1,867,928 | | | | | | | |||||
| | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |||||
Michael D. Lacy(7) | | | 2020 | | | $ | 300,000 | | | | 600,000 | | | $ | 236,240 | | | | -0- | | | $ | -0- | | | | -0- | | | $ | 20,714 | | | $ | 1,156,954 | | | | | | | |||||
Senior Vice President - | | | 2019 | | | $ | - | | | | - | | | | - | | | | - | | | | - | | | | - | | | | - | | | | - | | | | | | | |||||
Property Operations | | | 2018 | | | $ | - | | | | - | | | | - | | | | - | | | | - | | | | - | | | | - | | | | - | | | | | | | |||||
(1) | The dollar amounts reflected in the “Stock Awards” column represent the aggregate grant date fair value, computed in accordance with FASB ASC Topic 718, of grants of shares and units that vest over multiple years. For information regarding the valuation assumptions used in computing grant date fair value, refer to the note entitled “Employee Benefit Plans” in the Notes to our Consolidated Financial Statements included in our Annual Reports on Form 10-K for the fiscal years ended December 31, 2020, 2019 and 2018, as applicable. | |||||||||||||||||||||||||||||||||||||||||||||
(2) | “Stock Awards” for 2020 includes the aggregate grant date fair value of Class 2 LTIP Units awarded under the Company’s short-term and long-term incentive programs. The threshold, target and maximum for these awards were determined prior to the grant date, and the amount of the awards with respect to the portion of the awards with a 1-year performance period was determined in February 2021 based upon the achievement of the performance metrics, the portion of the long-term award with a 2-year performance period will be determined in January or February of 2022 and the portion of the long-term award with a 3-year performance period will be determined in January or February of 2023. The maximum amount of the awards was $2,800,000 for the short-term award and $8,400,000 for the long-term award. “All Other Compensation” includes $11,118 for Company paid health insurance (including dental) in 2020, $623 for Company paid life insurance, accidental death and disability insurance and disability insurance in 2020, $8,550 for the Company funded non-discretionary 401(k) Plan matching contribution and $26,228 for rent discount. | |||||||||||||||||||||||||||||||||||||||||||||
(3) | “Stock Awards” for 2020 includes the aggregate grant date fair value of Class 2 LTIP Units awarded under the Company’s short-term and long-term incentive programs. The threshold, target and maximum for these awards were determined prior to the grant date, and the amount of the awards with respect to the portion of the awards with a 1-year performance period was determined in February 2021 based upon the achievement of the performance metrics, the portion of the long-term award with a 2-year performance period will be determined in January or February of 2022 and the portion of the long-term award with a 3-year performance period will be determined in January or February of 2023. The maximum amount of the awards was $2,200,000 for the short-term award and $3,300,000 for the long-term award. In addition, “Stock Awards” for 2020 includes an incremental bonus of $450,000 that was paid in restricted stock and vest over a four-year period. The restricted stock was priced at $48.63, which was the closing sales price of our common stock on February 6, 2020, the date of grant. “All Other Compensation” includes $11,397 for Company paid health insurance (including dental) in 2020, $623 for Company paid life insurance, accidental death and disability and disability insurance in 2020 and $3,900 for the Company funded non-discretionary 401(k) Plan matching contribution. | |||||||||||||||||||||||||||||||||||||||||||||
(4) | No “Stock Awards” were granted for 2020. “All Other Compensation” includes $8,786 for Company paid health insurance (including dental) in 2020, $168 for Company paid life insurance, accidental death and disability and disability insurance in 2020 and $8,550 for the Company funded non-discretionary 401(k) Plan matching contribution. Salary includes consulting fees paid for periods after March 31, 2020 when Mr. Troupe resigned as an employee and became a consultant to the Company. | |||||||||||||||||||||||||||||||||||||||||||||
(5) | “Stock Awards” for 2020 includes the aggregate grant date fair value of Class 2 LTIP Units awarded under the Company’s short-term and long-term incentive programs. The threshold, target and maximum for these awards were determined prior to the grant date, and the amount of the awards with respect to the portion of the awards with a 1-year performance period was determined in February 2021 based upon the achievement of the performance metrics, the portion of the long-term award with a 2-year performance period will be determined in January or February of 2022 and the portion of the long-term award with a 3-year performance period will be determined in January or February of 2023. The maximum amount of the awards was $2,200,000 for the short-term award and $2,500,000 for the long-term award. In addition, “Stock Awards” for 2020 includes an incremental bonus of $550,000 that was paid in restricted stock and vest over a four-year period. The restricted stock was priced at $48.63, which was the closing sales price of our common stock on February 6, 2020, the date of grant. “All Other Compensation” includes $11,118 for Company paid health insurance (including dental) in 2020, $623 for Company paid life insurance, accidental death and disability and disability insurance in 2020 and $5,700 for the Company funded non-discretionary 401(k) Plan matching contribution. | |||||||||||||||||||||||||||||||||||||||||||||
(6) | “Stock Awards” for 2020 includes the aggregate grant date fair value of Class 2 LTIP Units awarded under the Company’s short-term and long-term incentive programs. The threshold, target and maximum for these awards were determined prior to the grant date, and the amount of the awards with respect to the portion of the awards with a 1-year performance period was determined in February 2021 based upon the achievement of the performance metrics, the portion of the long-term award with a 2-year performance period will be determined in January or February of 2022 and the portion of the long-term award with a 3-year performance period will be determined in January or February of 2023. The maximum amount of the awards was $1,100,000 for the short-term award and $2,200,000 for the long-term award. In addition, “Stock Awards” for 2020 includes an incremental bonus of $400,000 that was paid in restricted stock and vest over a four-year period. The restricted stock was priced at $48.63, which was the closing sales price of our common stock on February 6, 2020, the date of grant. “All Other Compensation” includes $11,118 for Company paid health insurance (including dental) in 2020, $623 for Company paid life insurance, accidental death and disability and disability insurance in 2020 and $5,700 for the Company funded non-discretionary 401(k) Plan matching contribution. |
77 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
(7) | “All Other Compensation” includes $11,303 for Company paid health insurance (including dental) in 2020, $861 for Company paid life insurance, accidental death and disability and disability insurance in 2020, $8,550 for the Company funded non-discretionary 401(k) Plan matching contribution. |
Grants of Plan-Based Awards Table
The following table provides information concerning each grant of a plan-based award made to a named executive officer in the 2020 fiscal year.
| | | Estimated Possible Payouts Under Non-Equity Incentive Plan Awards | Estimated Future Payouts Under Equity Incentive Plan Awards | All Other Stock Awards: Number of Shares of Stock or Units (j) | All Other Option Awards: Number of Securities Underlying Options (#) (k) | Exercise or Base Price of Option Awards ($/Sh) (l) | Grant Date Fair Value of Stock and Option Awards (m) | ||||
Name (a) | Award Type (b) | Grant Date (c) | Threshold ($) (d) | Target ($) (e) | Maximum ($) (f) | Threshold (#) (g) | Target (#) (h) | Maximum (#) (i) | ||||
| | | | | | | | | | | | |
Thomas W. Toomey | STI | 1/2/2020 | | | | 15,178 | 30,356 | 60,712 | - | - | - | $1,237,617 |
| LTI | 1/2/2020 | | | | 45,533 | 91,066 | 182,132 | - | - | - | $4,310,243 |
Jerry A. Davis | STI | 1/2/2020 | | | | 11,926 | 23,851 | 47,702 | - | - | - | $ 972,407 |
| LTI | 1/2/2020 | | | | 17,888 | 35,776 | 71,552 | 9,254 | - | - | $2,143,336 |
Harry G. Alcock | STI | 1/2/2020 | | | | 11,926 | 23,851 | 47,702 | - | - | - | $1,036,208 |
| LTI | 1/2/2020 | | | | 13,552 | 27,103 | 54,206 | 11,310 | - | - | $1,832,816 |
Joseph D. Fisher | STI | 1/2/2020 | | | | 10,842 | 21,683 | 43,366 | - | - | - | $ 884,017 |
| LTI | 1/2/2020 | | | | 11,926 | 23,852 | 47,704 | 8,225 | - | - | $1,528,925 |
Michael D. Lacy | STI | 1/2/2020 | | | | - | - | - | - | - | - | $ - |
| LTI | 1/2/2020 | | | | 2,440 | 4,879 | 9,759 | - | - | - | $ 236,240 |
Narrative Disclosure to Summary Compensation
Table and Grants of Plan-Based Awards Table
Long Term Incentive Compensation
The 2020 LTI Program covers consecutive, rolling three-year tranches (each consisting of 36 months) for an indefinite period. LTIP Units are a class of partnership interests in the Operating Partnership and serve as a form of equity-based award for our annual long-term incentive equity compensation. LTIP Units are designed to qualify as “profits interests” in the Operating Partnership for federal income tax purposes, meaning that initially they are not economically equivalent in value to a share of our common stock, but over time can increase in value to one-for-one parity with common stock by operation of special tax rules applicable to profits interests. LTIP Units are designed to offer executives a long-term incentive comparable to restricted stock or restricted stock units, while allowing them to enjoy a potentially more favorable income tax treatment. Each LTIP Unit awarded is deemed equivalent to an award of one share of common stock reserved under our 1999 Long Term Incentive Plan. The key difference between LTIP Units and restricted stock is that, at the time of award, LTIP Units do not have full economic parity with an OP Unit, but can achieve such parity over time upon the occurrence of specified events in accordance with partnership tax rules. Until and unless such parity is reached, the value that an executive will realize for a given number of vested LTIP Units is less than the value of an equal number of shares of our common stock.
During the applicable performance period, holders of LTIP Units will receive distributions equal to one-tenth (1⁄10th) of the amount of regular quarterly distributions paid on an OP Unit, but will not receive any special distributions. After the end of the performance period, holders of earned LTIP Units, both vested and unvested, will be entitled to receive distributions in an amount per LTIP Unit equal to the distributions, both regular and special, payable on an OP Unit (which equal per share dividends (both regular and special) on our common stock). LTIP Units awarded with time-based vesting conditions only, both vested and unvested, are entitled to receive distributions in an amount per LTIP Unit equal to the distributions, both regular and special, payable on an OP Unit.
In October 2019, the named executive officers were permitted to elect to receive Class 2 LTIP Units in lieu of performance-based restricted stock units, and upon the elections of the named executive officers, the Compensation Committee awarded Class 2 LTIP Units to all of the named executive officers pursuant to the 2020 LTI Program. Subject to the conditions set forth in the Eleventh Amendment to the Amended and Restated
78 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Agreement of Limited Partnership of the Operating Partnership and subject to the vesting conditions specified with respect to each Class 2 LTIP Unit (described below), each Class 2 LTIP Unit may be converted, at the election of the holder, into an OP Unit of the Operating Partnership provided that such Class 2 LTIP Unit has been outstanding for at least two years from the date of grant. A holder of OP Units has the right to require the Operating Partnership to redeem all or a portion of the OP Units held by the holder in exchange for a cash payment based on the market value of our common stock at the time of redemption. However, the Operating Partnership’s obligation to pay the cash amount is subject to the prior right of the Company to acquire such OP Units in exchange for either the cash amount or shares of our common stock.
The Class 2 LTIP Units are granted at maximum, and will vest only to the extent that pre-established performance metrics are met for the applicable performance period, subject to continuing employment. The 2020 LTI program award opportunity for the three-year performance period which commenced in 2020 has two separate tranches with different performance periods and vesting schedules, as follows: (i) 30% of the award opportunity has an FFO as Adjusted performance period of one year with the intent that one-half would vest in February 2021 and one-half would vest in February 2022; (ii) 35% of the award opportunity has a 3-year relative cumulative TSR versus apartment peers metric and will vest on the date the Compensation Committee determines performance in January or February of 2023; (iii) 20% of the award has a 3-year relative cumulative TSR versus the NAREIT Equity Total Return Index metric and will vest on the date the Compensation Committee determines performance in January or February of 2023; and (iv) 15% of the award opportunity has a 3-year FFO as Adjusted Growth Rate versus apartment peers metric and will vest on the date the Compensation Committee determines performance in January or February of 2023. In this way, the vesting conditions for the Class 2 LTIP Units are comparable to the vesting conditions applicable to our performance-based restricted stock units. As described above, due to the impact of the COVID-19 pandemic, the Compensation Committee modified the 2020 LTI program to remove the 1-year FFO as adjusted metric and replaced it with a 2-year metric based on the Company’s FFO as Adjusted growth rate compared to a weighted average of the Apartment Peers. Consistent with the treatment of other equity awards under the 1999 Plan, upon a Class 2 LTIP Unit holder’s death or disability during his or her employment, or in the event of a change of control, all restrictions on outstanding awards shall lapse; otherwise, vesting shall cease upon the date that employment is terminated for any other reason. Holders of Class 2 LTIP Units have the same voting rights as limited partners holding OP Units in the Operating Partnership, with the LTIP Units voting together as a single class with the OP Units and having one vote per LTIP Unit, and holders of LTIP Units shall not be entitled to approve, vote on or consent to any other matter.
The metrics utilized for the 2020 LTI Program awards are as follows:
Performance Metric | Weighting | Range | Metric | Payout | Actual Result |
3-Year Relative Cumulative TSR vs. Apartment Peers | 35% | Threshold | -900bps to Wavg TSR | 50% | Because this is a 3 year metric, the result has not yet been determined |
| Target | Wavg TSR | 100% | ||
| Maximum | +900bps to Wavg TSR | 200% | ||
3-Year Relative Cumulative TSR vs. NAREIT Equity REITs Total Return Index | 20% | Threshold | -900bps | 50% | Because this is a 3 year metric, the result has not yet been determined |
| Target | Index | 100% | ||
| Maximum | +900bps | 200% | ||
3-Year Relative Cumulative FFO as Adjusted Growth Rate vs. Apartment Peers | 15% | Threshold | -900bps to Wavg | 50% | Because this is a 3 year metric, the result has not yet been determined |
| Target | Wavg | 100% | ||
| Maximum | +900bps to Wavg | 200% | ||
2-Year FFO as Adjusted Growth Rate vs. Apartment Peers | 30% | Threshold | -600bps to Wavg | 50% | Because this is a 2 year metric, the result has not yet been determined |
| | Target | Wavg | 100% | |
| | Maximum | +600bps to Wavg | 200% |
79 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The 2020 LTI Program awards were granted to Messrs. Toomey, Davis, Alcock, Fisher and Lacy, in the following amounts:
Total 2020 LTI Program Awards | ||||||
Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | $ 2,100,000 | $ 4,200,000 | $ 8,400,000 | TBD | ||
Mr. Davis | $ 825,000 | $ 1,650,000 | $ 3,300,000 | TBD | ||
Mr. Alcock | $ 625,000 | $ 1,250,000 | $ 2,500,000 | TBD | ||
Mr. Fisher | | $ 550,000 | $ 1,100,000 | $ 2,200,000 | TBD | |
Mr. Lacy | | $ 112,500 | $ 225,000 | $ 450,000 | TBD | |
3-Year Relative Cumulative TSR vs. Apartment Peers (35% of 2020 LTI Program Award) | ||||||
Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | $ 735,000 | $ 1,470,000 | $ 2,940,000 | TBD | ||
Mr. Davis | $ 288,750 | $ 577,500 | $ 1,155,000 | TBD | ||
Mr. Alcock | $ 218,750 | $ 437,000 | $ 875,000 | TBD | ||
Mr. Fisher | | $ 192,500 | $ 385,000 | $ 770,000 | TBD | |
Mr. Lacy | | $ 39,375 | $ 78,750 | $ 157,500 | TBD | |
| | | | | | |
3-Year Relative Cumulative TSR Rank vs. NAREIT Equity REITs (20% of 2020 LTI Program Award) | ||||||
Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | $ 420,000 | $ 840,000 | $ 1,680,000 | TBD | ||
Mr. Davis | $ 165,000 | $ 330,000 | $ 660,000 | TBD | ||
Mr. Alcock | $ 125,000 | $ 250,000 | $ 500,000 | TBD | ||
Mr. Fisher | | $ 110,000 | $ 220,000 | $ 440,000 | TBD | |
Mr. Lacy | | $ 22,500 | $ 45,000 | $ 90,000 | TBD | |
| | | | | | |
3-Year Relative Cumulative FFO as Adjusted Growth Rate vs. Apartment Peers (15% of 2020 LTI Program Award) | ||||||
Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | $ 315,000 | $ 630,000 | $ 1,200,000 | TBD | ||
Mr. Davis | $ 123,750 | $ 247,500 | $ 495,000 | TBD | ||
Mr. Alcock | $ 93,750 | $ 187,500 | $ 375,000 | TBD | ||
Mr. Fisher | | $ 82,500 | $ 165,000 | $ 330,000 | TBD | |
Mr. Lacy | | $ 16,875 | $ 33,750 | $ 67,500 | TBD | |
| | | | | | |
2-Year FFO as Adjusted Growth Rate (30% of 2020 LTI Program Award) | ||||||
Threshold | Target | Maximum | Actual Amount | |||
Mr. Toomey | $ 630,000 | $ 1,260,000 | $ 2,520,000 | TBD | ||
Mr. Davis | $ 247,500 | $ 495,000 | $ 990,000 | TBD | ||
Mr. Alcock | $ 187,500 | $ 375,000 | $ 750,000 | TBD | ||
Mr. Fisher | | $ 165,000 | $ 330,000 | $ 660,000 | TBD | |
Mr. Lacy | | $ 33,750 | $ 67,500 | $ 135,000 | TBD |
See “Compensation Discussion and Analysis — The Compensation of Our Named Executive Officers for 2020 — LTI Compensation.”
80 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Matching 401(k) Contributions
In 2020, Messrs. Toomey, Davis, Troupe, Alcock, Fisher and Lacy each received a non-discretionary 401(k) matching contribution made by us in the amount of $8,550, $3,900, $8,550, $5,700, $5,700 and $8,550, respectively. In 2019, Messrs. Toomey, Davis, Troupe, Alcock and Fisher each received a non-discretionary 401(k) matching contribution made by us in the amount of $8,400, $8,400, $8,400, $5,600 and $8,400, respectively. In 2018, Messrs. Toomey, Davis, Troupe, Alcock and Fisher each received a non-discretionary 401(k) matching contribution made by us in the amount of $8,250, $8,250, $8,250, $5,500 and $8,250, respectively.
Outstanding Equity Awards at 2020 Fiscal Year-End
The following table provides information concerning unexercised options, stock that has not vested and equity incentive plan awards for each named executive officer outstanding as of the end of the 2020 fiscal year:
|
| Option Awards |
| Stock Awards |
| | ||||||||||||||||||||||||||||||||||
Name | | Number of Securities Underlying Unexercised Option (#) Exercisable | | Number of Securities Underlying Unexercised Option (#) Unexercisable | | Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options (#) | | Option Exercise Price ($) | | | Option Expiration Date | | Number of Shares or Units of Stock That Have Not Vested (#) | | Market Value of Shares or Units of Stock That Have Not Vested ($) | | Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#) | | Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($) | | | |||||||||||||||||||
(a) |
| (b) |
| (c) |
| (d) |
| (e) |
|
| (f) |
| (g) |
| (h) |
| (i) |
|
| (j) |
| | ||||||||||||||||||
Thomas W. Toomey |
|
| | | | | | | | | | | | | | | | 14,298 | | $ | 549,472 | | | -- | | | | -- |
| | ||||||||||
| | | | | | | | | | | | | | | | | | 33,932 | | | 1,304,007 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | �� | -- | | | 64,855 | | | $ | 2,492,378 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 82,129 | | | | 3,156,217 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 46,928 | | | | 1,803,443 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 35,201 | | | | 1,352,774 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 92,880 | | | | 3,569,378 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 53,071 | | | | 2,039,519 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 39,807 | | | | 1,529,783 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 58,369 | | | | 2,243,121 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 75,642 | | | | 2,906,922 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 43,224 | | | | 1,661,098 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 32,422 | | | | 1,245,977 | | (1) | ||||||||||
Jerry A. Davis |
|
| | | | | | | | | | | | | | | | 9,254 | | $ | 355,631 | | | -- | | | | -- |
| | ||||||||||
|
|
| | | | | | | | | | | | | | | | 13,331 | | | 512,310 | | | -- | | | | -- |
| | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 50,960 | | | $ | 1,958,393 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 29,330 | | | | 1,127,152 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 16,757 | | | | 643,972 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 12,572 | | | | 483,142 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 36,486 | | | | 1,402,157 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 20,850 | | | | 801,266 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 15,640 | | | | 601,045 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 22,932 | | | | 881,277 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 29,713 | | | | 1,141,871 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 16,977 | | | | 652,426 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 12,734 | | | | 489,368 | | (1) | ||||||||||
Harry G. Alcock |
|
| | | | | | | | | | | | | | | | 11,310 | | $ | 434,643 | | | -- | | | | -- |
| | ||||||||||
| | | | | | | | | | | | | | | | | | 10,099 | | | 388,105 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 25,480 | | | $ | 979,196 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 12,386 | | | | 475,994 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 29,330 | | | | 1,127,152 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 16,757 | | | | 643,972 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 12,572 | | | | 483,142 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 27,644 | | | | 1,062,359 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 15,794 | | | | 606,963 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 11,850 | | | | 455,396 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 17,371 | | | | 667,568 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 22,513 | | | | 865,175 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | | | | | | | 12,863 | | | | 494,325 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 9,646 | | | | 370,696 | | (1) | ||||||||||
Joseph D. Fisher | | | | | | | | | | | | | | | | | | 6,954 | | $ | 267,242 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | 8,225 | | | 316,087 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | 8,887 | | | 341,527 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 46,326 | | | $ | 1,780,308 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 21,121 | | | | 811,680 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 12,071 | | | | 463,889 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 9,054 | | | | 347,945 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 24,325 | | | | 934,810 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 13,902 | | | | 534,254 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 10,423 | | | | 400,556 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 15,286 | | | | 587,441 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 19,812 | | | | 761,375 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 11,322 | | | | 435,104 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 8,494 | | | | 326,424 | | (1) |
81 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Michael D. Lacy | | | | | | | | | | | | | | | | | | 695 | | $ | 26,709 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | 1,313 | | | 50,459 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | 1,465 | | | 56,300 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | 1,416 | | | 54,417 | | | -- | | | | -- | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 2,934 | | | $ | 112,754 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 1,678 | | | | 64,486 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 1,255 | | | | 48,230 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 853 | | | | 32,781 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 488 | | | | 18,754 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 367 | | | | 14,104 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 1,932 | | | | 74,247 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 1,106 | | | | 42,504 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 830 | | | | 31,897 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 759 | | | | 29,168 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 887 | | | | 34,087 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 508 | | | | 19,522 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 381 | | | | 14,642 | | | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 1,563 | | | | 60,066 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 2,030 | | | | 78,013 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | -- | | | -- | | | 1,157 | | | | 44,464 | | (1) | ||||||||||
| | | | | | | | | | | | | | | | | | | | | | | | 870 | | | | 33,434 | | (1) | ||||||||||
_______________________ (1) STI and LTIP Units granted at maximum including estimated dividend equivalent shares, subject to forfeiture based upon final performance. |
The following table provides grant and vesting dates as of December 31, 2020 for each of the unvested stock awards listed in the table above:
|
| Grant Date |
|
| Unvested Shares or Units |
|
| Vesting Date | ||
|
|
|
| |||||||
Thomas W. Toomey | | | 2/2/2017 | | | | 14,298 | | | vests in 2/2021 |
| | | 1/2/2018 | | | | 164,258 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 33,932 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 185,758 | | | vests in 2/2022 |
| | | 1/2/2020 | | | | 64,855 | | | vests in 2/2021 |
| | | 1/2/2020 | | | | 58,369 | | | 1/2 vests in 2/2022 and 2/2023 |
| | | 1/2/2020 | | | | 151,288 | | | vests in 2/2023 |
Jerry A. Davis | | | 1/2/2018 | | | | 58,659 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 13,331 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 72,976 | | | vests in 2/2022 |
| | | 1/2/2020 | | | | 50,960 | | | vests in 2/2021 |
| | | 1/2/2020 | | | | 82,356 | | | vests in 2/2022 |
| | | 2/6/2020 | | | | 9,254 | | | 1/4 vests in 2/2021 and 3/4 in 2/2022 |
Harry G. Alcock | | | 1/2/2018 | | | | 58,659 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 10,099 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 55,288 | | | vests in 2/2022 |
| | | 1/2/2020 | | | | 37,866 | | | vests in 2/2021 |
| | | 1/2/2020 | | | | 17,371 | | | vests in 2/2022 and 2/2023 |
| | | 1/2/2020 | | | | 45,022 | | | vests in 2/2023 |
| | | 2/6/2020 | | | | 11,310 | | | 1/4 vests in 2/2021, 2/2022, 2/2023 and 2/2024 |
Joseph D. Fisher | | | 1/3/2017 | | | | 6,954 | | | vests in 1/2021 |
| | | 1/2/2018 | | | | 42,246 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 8,887 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 48,650 | | | vests in 2/2022 |
| | | 1/2/2020 | | | | 46,326 | | | vests in 2/2021 |
| | | 1/2/2020 | | | | 15,286 | | | vests in 2/2022 and 2/2023 |
| | | 1/2/2020 | | | | 39,628 | | | vests in 2/2023 |
| | | 2/6/2020 | | | | 8,225 | | | 1/4 vests in 2/2021, 2/2022, 2/2023 and 2/2024 |
Michael D. Lacy | | | 1/3/2017 | | | | 695 | | | vests in 1/2021 |
| | | 1/2/2018 | | | | 1,313 | | | 1/2 vests in 1/2021 and 1/2022 |
| | | 1/2/2018 | | | | 5,867 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 1,465 | | | 1/3 vests in 1/2021, 1/2022 and 1/2023 |
| | | 1/2/2019 | | | | 1,416 | | | vests in 2/2021 |
| | | 1/2/2019 | | | | 5,576 | | | vests in 2/2022 |
| | | 1/2/2020 | | | | 2,322 | | | vests in 2/2022 and 2/2023 |
| | | 1/2/2020 | | | | 5,833 | | | vests in 2/2023 |
82 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Stock Vested
The following table provides information concerning vesting of stock during the 2020 fiscal year for each of the named executive officers:
|
|
|
|
|
|
|
|
|
|
| Stock Awards |
| |||||
Name (a) |
| Number of Shares Acquired on Vesting (#) (d) |
|
| Value Realized on Vesting ($) (e) |
| ||
Thomas W. Toomey |
| | 270,823 | | | $ | 13,167,416 |
|
Jerry A. Davis |
| | 117,569 | | | $ | 5,717,758 |
|
Warren L. Troupe | | | 163,571 | | | $ | 7,282,911 | |
Harry G. Alcock |
| | 125,655 | | | $ | 6,110,850 |
|
Joseph D. Fisher |
| | 66,302 | | | $ | 3,208,101 | |
Michael D. Lacy | | | 5,159 | | | $ | 243,913 | |
Pension Benefits Table
We do not have any pension plans for our associates. We do have a 401(k) plan and our matching contributions are included in the Summary Compensation Table under the heading “All Other Compensation.”
Nonqualified Deferred Compensation Table
We do not have any nonqualified deferred compensation plans for our associates.
Employment and Other Agreements
We do not have employment agreements or arrangements with any of our other named executive officers other than the agreements and compensation programs described elsewhere in this proxy statement.
In November 2016, we entered into an aircraft time-share agreement with each of Messrs. Toomey and Troupe, which replaced prior agreements entered into in December 2011. Mr. Troupe’s agreement terminated by its terms when he left employment with the Company. These agreements were amended and restated in February 2019. Under the aircraft time-share agreement, we have agreed to lease an aircraft that we own and an aircraft in which we own a fractional interest, including crew and flight services, to Mr. Toomey for personal flights from time to time upon his request. Mr. Toomey will pay us a lease fee as may be set by the board from time to time for the flight expenses that may be charged under applicable regulations. We will invoice Mr. Toomey on the last day of the month in which any respective flight occurs. The aircraft time-share agreement will remain in effect until terminated by either party upon ten days’ prior written notice. The agreement automatically terminates upon the date Mr. Toomey is no longer employed by us.
In 2020, Mr. Toomey paid us $202,001 and Mr. Troupe paid us $0 for aircraft lease payments as contemplated by these agreements.
Post-Employment Compensation — Severance, Change of Control and Other Arrangements
Change of Control. Under the provisions of our 1999 Long-Term Incentive Plan, all outstanding options, stock appreciation rights and other awards that may be exercised generally become fully exercisable and all restrictions on outstanding awards will lapse upon the occurrence of a change of control unless otherwise provided in the award agreement. “Change of control” is defined in the Plan as (1) a merger or consolidation in which we are not the surviving entity, except for a transaction the principal purpose of which is to change the state in which we are incorporated; (2) the transfer or sale of all or substantially all of our assets other than to an affiliate or subsidiary of ours; (3) the liquidation of our Company; (4) the acquisition by any person, or by a group of persons acting in concert, of more than 50% of our outstanding voting securities, which results in the resignation or addition of 50% or more independent members of our board; (5) certain reverse mergers in which the Company is the surviving entity or (6) a change in the composition of the board over a period of 12 months or less such that a majority of the board ceases, by reason of one or more contested elections, to be comprised of individuals who are “continuing directors” (as defined in the Plan). The Plan also provides an exception to the
83 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
rule that the Compensation Committee may provide that unexercised awards will expire in the event of a change in control if the change in control results from a change in the composition of the board, including a change in the composition of the board resulting from the acquisition of more than 50% of the Company’s outstanding voting securities.
As set forth below, beginning with grants made in 2021, in order for the restrictions on vesting to lapse in connection with a “change of control,” the applicable participant must also lose his or her employment for specified reasons within 12 months of the occurrence of the change of control.
If a change in control occurred effective as of December 31, 2020, the value of the cash payments and the benefits provided (based on the exercise of options and the release of restrictions on previously granted stock awards) to each of the named executive officers who were employed by us as of December 31, 2020, would have been as follows:
Name |
| Cash Payments |
|
| Value of Outstanding Options |
|
| Value of Outstanding Restricted Stock Awards |
|
| Total |
| ||||
|
|
|
|
| ||||||||||||
Thomas W. Toomey |
| | -- | | | | -- | | | $ | 25,854,090 | | | $ | 25,854,090 |
|
Jerry A. Davis |
| | -- | | | | -- | | | $ | 11,050,008 | | | $ | 11,050,008 |
|
Harry G. Alcock |
| | -- | | | | -- | | | $ | 9,054,684 | | | $ | 9,054,684 | |
Joseph D. Fisher | | | -- | | | | -- | | | $ | 8,308,643 | | | $ | 8,308,643 | |
Michael D. Lacy | | | -- | | | | -- | | | $ | 941,035 | | | $ | 941,035 | |
Death, Disability or Retirement. Our 1999 Long-Term Incentive Plan provides that, unless otherwise provided in the award agreement, upon a participant’s death, disability or retirement, all outstanding options, stock appreciation rights and other awards that may be exercised shall become fully exercisable, and all restrictions on outstanding stock awards shall lapse. If the death, disability or retirement of each of our named executive officers who were employed by us as of December 31, 2020, occurred as of December 31, 2020, the benefits provided (based upon the exercise of options and the release of restrictions on previously granted stock awards) would have been as follows:
Name |
| Value of Outstanding Options |
|
| Value of Outstanding Restricted Stock Awards |
|
| Total |
| |||
| ||||||||||||
Thomas W. Toomey | | -- | | | $ | 25,854,090 | | | $ | 25,854,090 | |
|
Jerry A. Davis | | -- | | | $ | 11,050,008 | | | $ | 11,050,008 | |
|
Harry G. Alcock | | -- | | | $ | 9,054,684 | | | $ | 9,054,684 | | |
Joseph D. Fisher | | -- | | | $ | 8,308,643 | | | $ | 8,308,643 | | |
Michael D. Lacy | | -- | | | $ | 941,035 | | | $ | 941,035 | | |
Severance Benefits. We currently do not have any contractual severance arrangements with our named executive officers.
As required by Section 953(b) of the Dodd-Frank Wall Street Reform and Consumer Protection Act, and Item 402(u) of Regulation S-K, we are providing the following information about the relationship of the median annual total compensation of all of our employees and the annual total compensation of Mr. Toomey. For fiscal 2020, the median of the annual total compensation of all employees of UDR (other than Mr. Toomey) was $72,755, and the annual total compensation of Mr. Toomey, as reported in the Summary Compensation Table included elsewhere in this Proxy Statement, was $6,394,379. Based on this information, for fiscal 2020, the ratio of the annual total compensation of Mr. Toomey to the median of the annual total compensation of all employees of UDR (other than Mr. Toomey) was 88 to 1.
84 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The ratio of the annual total compensation of Mr. Toomey to the median of the annual total compensation of all employees of UDR (other than Mr. Toomey) presented above is a reasonable estimate calculated in a manner consistent with Item 402(u) of Regulation S-K. This ratio is not comparable to the ratio reported by other public companies, because each company uses its own assumptions, methodologies and estimates when computing the ratio.
To identify the median of the annual total compensation of all our employees, other than Mr. Toomey, as well as to determine the annual total compensation of our median employee and Mr. Toomey, we took the following steps:
● | We determined that, as of December 28, 2020, our employee population consisted of approximately 1,298 individuals, with all of these individuals located in the United States. This population consisted of our full-time, part-time, and temporary employees, and does not include any independent contractors that we have engaged. |
● | To identify the median employee from our employee population, we compared the amount of total compensation (consisting of salaries, rent discounts, 401(k) matching, benefits paid by us, commissions, bonuses and incentive plan awards) of our employees as reflected in our payroll records as of December 28, 2020. We identified our median employee using this compensation measure, which was consistently applied to all employees included in the calculation. |
● | Once we identified our median employee, we combined all of the elements of such employee’s compensation for fiscal 2020 in accordance with the requirements of Item 402(c)(2)(x) of Regulation S-K, resulting in annual total compensation of $72,755. |
● | For the annual total compensation of Mr. Toomey, we used the amount reported in the “Total” column (column (j)) of our 2020 Summary Compensation Table included in this proxy statement. |
This information is being provided for compliance purposes. Neither the Compensation Committee nor the management of the Company used the pay ratio measure in making compensation decisions.
As discussed on page 57, the required compensation measure used for Mr. Toomey as set forth in the Summary Compensation Table is determined in accordance with accounting rules and assumptions and does not reflect the compensation actually earned by Mr. Toomey in 2020. Using the compensation earned by Mr. Toomey during 2020 of $5,089,169 as reflected on page 57, the ratio of Mr. Toomey’s compensation to the ratio of the annual total compensation for all employees of UDR (other than Mr. Toomey), calculated as described above would be 70 to 1.
We have reviewed our overall compensation programs and practices for our employees, and we believe that any risks arising from those compensation policies and practices are not reasonably likely to have a material adverse effect on the Company. In reaching this conclusion, we reviewed the incentives created by our compensation policies and practices, how those incentives may create risks, and the mitigating factors or controls that addressed the potential adverse effect of any such risks. As with the compensation programs and practices in place for our executive officers, we do not believe that any of our incentive compensation arrangements for employees encourage them to take unnecessary or excessive risks that could threaten the value of our Company.
Transactions with Related Persons
Our board has adopted a policy relating to the review, approval and ratification of transactions with related persons. The Company recognizes that there are situations where related person transactions may be in, or not inconsistent with, the best interest of the Company and therefore the board adopted a written policy to provide a
85 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
procedure for the review, approval or ratification of related person transactions. The policy applies to any transaction, the amount of which exceeds $120,000, between the Company and any person who is a director, executive officer or the beneficial owner of more than 5% of any class of the Company’s voting securities, and in which such related person had, has or will have a direct or indirect interest. Any related person transaction is subject to approval by the board or the executive committee of the board. To access the guidelines on our website, click on “Investor Relations” and then click on “Corporate Governance.”
Equity Compensation Plan Information
The following table provides information about shares of our common stock that we may issue upon the exercise of options, warrants and rights under our existing equity compensation plans. All information is provided as of December 31, 2020. Our 1999 Long-Term Incentive Plan is our only shareholder approved equity compensation plan.
|
| Number of Securities to be Issued upon Exercise of Outstanding Options, Warrants and Rights |
|
| Weighted-Average Exercise Price of Outstanding Options, Warrants and Rights |
|
| Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in Column (a)) |
| |||
Plan Category |
| (a) |
|
| (b) |
|
| (c) |
| |||
Equity compensation plans approved by the security holders |
|
| — | | | $ | — | | | | 5,616,504 | |
Equity compensation plans not approved by the security holders |
|
| — |
|
|
| — |
|
|
| — |
|
Total |
| | — | | | $ | — | | | | 5,616,504 | |
86 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Notwithstanding anything to the contrary set forth in any of our previous or future filings under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate this proxy statement or future filings with the Securities and Exchange Commission, in whole or part, the following report shall not be deemed to be incorporated by reference into any such filing.
The Audit Committee has reviewed and discussed our unaudited financial statements for the quarters ended March 31, June 30 and September 30, 2020 and our December 31, 2020 audited financial statements with management and with Ernst & Young LLP, our independent accountants. Each member of the Audit Committee is “independent” in accordance with the applicable corporate governance listing standards of the NYSE.
The Audit Committee has also discussed with Ernst & Young LLP the matters required to be discussed by Auditing Standard No. 1301, Communications with Audit Committees, as adopted by the Public Company Accounting Oversight Board.
In addition, the Audit Committee has received from Ernst & Young LLP the written disclosures required by Rule 3526 of the Public Company Accounting Oversight Board, Communication with Audit Committees Concerning Independence, regarding their independence, and has discussed with Ernst & Young LLP their independence relative to us, including whether the provision of their services is compatible with maintaining Ernst & Young LLP’s independence.
Based on the review and discussions referred to above, the Audit Committee recommended to the board that the December 31, 2020 audited financial statements be included in our Annual Report on Form 10-K filed with the Securities and Exchange Commission.
| | |
| | AUDIT COMMITTEE |
| | Clint D. McDonnough, Chair |
| | Katherine A. Cattanach |
| | Mary Ann King |
| | Diane M. Morefield |
87 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
|
In connection with the audit of the 2020 financial statements, we entered into an engagement agreement with Ernst & Young LLP which set forth the terms by which Ernst & Young LLP will perform audit services for us.
The following table sets forth the aggregate fees billed or to be billed by Ernst & Young LLP for the following services during fiscal 2020 and fiscal 2019:
|
|
|
|
|
|
|
|
| ||||
Description of Services |
| 2020 |
|
| 2019 |
| ||||||
|
|
|
|
|
|
| ||||||
Audit Fees(1) |
| $ | 1,512,986 |
|
| $ | 1,813,186 |
| ||||
Audit-Related Fees(2) |
|
| — |
|
|
| — |
| ||||
Tax Fees(3) |
|
| 36,928 |
|
|
| 106,539 |
| ||||
All Other Fees |
|
| — |
|
|
| — |
| ||||
Total |
| $ | 1,549,914 |
|
| $ | 1,919,725 | | ||||
|
|
|
|
|
|
|
|
| ||||
| (1) | Audit fees consist of fees for the audit and review of the Company’s consolidated financial statements, acquisition audits, statutory audits, comfort letters, consents, debt covenant letters and assistance with and review of documents filed with the SEC. | ||||||||||
| (2) | Audit-related fees consist of fees for audit-related services for partnership and benefit plan audits, review of proxy materials, accounting advice in connection with specific transactions, internal control reviews and various attestation engagements. | ||||||||||
| (3) | Tax fees consist of fees for tax compliance, tax advisory services (1031 and state planning) and tax planning. |
Pre-Approval Policies and Procedures
The charter of the Audit Committee provides that the Audit Committee is responsible for the pre-approval of all audit and permitted non-audit services to be performed for the Company by the independent auditors. All of the fees paid to the independent auditors that are shown in the chart above for 2020 were approved by the Audit Committee in accordance with the procedures described below.
The Audit Committee reviews at its meetings audit and non-audit services proposed to be provided by the independent registered public accounting firm. The Committee has delegated to the Chair, or an alternate member of the Audit Committee, the authority to grant pre-approvals if either deems it necessary or appropriate to consider a pre-approval request without a meeting of the full Audit Committee. Pre-approvals by the Chair or alternate member are reviewed with the Audit Committee at its next regularly scheduled meeting.
In considering the pre-approval of proposed audit or non-audit services by the independent auditors, management reviews with the Audit Committee or its delegate, a description of and the budget for the proposed service and the reasons that the independent auditors are being requested to provide the services, including any possible impact on the independence of the independent auditors. Additional Audit Committee approval is required if the pre-approved services exceed the pre-approved budgeted amount for the services.
88 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
PROPOSAL NO. 2
RATIFICATION OF APPOINTMENTS OF INDEPENDENT AUDITORS
Ernst & Young LLP, independent registered public accounting firm, served as our auditors for fiscal 2020. Our Audit Committee has selected Ernst & Young LLP to audit our financial statements for fiscal 2021. We expect that a representative of Ernst & Young LLP will be present at the meeting, will have the opportunity to make a statement if he or she desires to do so and will be available to answer any appropriate questions from shareholders.
Vote Required and Board of Directors’ Recommendation
Although it is not required to do so, the board is submitting the Audit Committee’s selection of our independent registered public accounting firm for ratification by the shareholders at the meeting in order to ascertain the view of our shareholders regarding such selection. The affirmative vote of a majority of the votes cast at the meeting will be required to approve this proposal. In the event the shareholders do not ratify this appointment, the Audit Committee will reconsider its selection, but still may determine that the appointment of our independent registered public accounting firm is in the best interests of the Company and its shareholders. Even if the appointment is ratified by the shareholders, the Audit Committee, in its discretion, may appoint a different independent registered public accounting firm at any time during the year if the Audit Committee determines that such a change would be in the best interests of the Company and its shareholders.
Our board recommends that the shareholders vote “FOR”
the ratification of the appointment of Ernst & Young LLP
as our independent registered public accounting firm for fiscal 2021.
89 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
PROPOSAL NO. 3
ADVISORY VOTE ON EXECUTIVE COMPENSATION
Section 14A of the Exchange Act enables our shareholders to vote to approve, on an advisory basis, the compensation of our named executive officers as disclosed in this proxy statement in accordance with the SEC’s rules.
As described in detail under the heading “Executive Compensation — Compensation Discussion and Analysis,” our executive compensation programs are designed to attract and retain executive talent and to align the interests of our named executive officers with the interests of the Company and our shareholders by providing market competitive compensation that is closely tied to short-term and long-term performance goals set by our Compensation Committee. The compensation of our named executive officers is comprised of a mix of base salary, short-term incentive compensation and long-term incentive compensation. Please read the “Executive Compensation” section beginning on page 48, which includes the Compensation Discussion and Analysis, the tabular disclosure regarding the compensation of our named executive officers and the accompanying narrative disclosure set forth in this proxy statement for additional details about our executive compensation programs, including information about the fiscal year 2020 compensation of our named executive officers.
We are asking our shareholders to indicate their support for our named executive officer compensation as described in this proxy statement. Accordingly, our board is asking our shareholders to cast a non-binding advisory vote “FOR” the following resolution at the annual meeting:
“RESOLVED, that the Company’s shareholders approve, on an advisory basis, the compensation of the named executive officers, as disclosed in the Company’s Proxy Statement for the 2021 Annual Meeting of Shareholders pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, the Summary Compensation Table and the other related tables and disclosure.”
Vote Required and Board of Directors’ Recommendation
The vote on the compensation of our named executive officers as disclosed in this proxy statement is advisory, and therefore not binding on the Company, the Compensation Committee or our board. Our board and our Compensation Committee value the opinions of our shareholders and to the extent there is any significant vote against the named executive officer compensation as disclosed in this proxy statement, we will consider our shareholders’ concerns and the Compensation Committee will evaluate whether any actions are necessary to address those concerns. We have determined that our shareholders should cast an advisory vote on the compensation of our named executive officers on an annual basis. Unless this policy changes, the next advisory vote on the compensation of our named executive officers will be at the 2022 annual meeting of shareholders. The affirmative vote of a majority of votes cast is required to approve, on an advisory basis, the compensation of the named executive officers, as disclosed in the Company’s proxy statement pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, the Summary Compensation Table and the other related tables and disclosure.
Our board recommends that the shareholders vote “FOR” the approval of the compensation of our named executive officers, as disclosed in this proxy statement pursuant to the compensation disclosure rules of the Securities and Exchange Commission.
90 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
PROPOSAL NO. 4
APPROVAL OF AMENDED AND RESTATED
1999 LONG-TERM INCENTIVE PLAN
The shareholders are being asked to approve the action of our board amending and restating the 1999 Long-Term Incentive Plan (the “Plan”) to increase the number of shares reserved for issuance under the Plan by 16,000,000 shares from 19,000,000 shares to 35,000,000 shares and make other changes described below. The following description of the Plan is qualified in its entirety by the actual provisions of the Plan, as amended and restated, which is attached to this proxy statement as Appendix A.
The purpose of the Plan is to promote the success and enhance the value of the Company by linking the personal interests of our employees, officers, consultants and directors to those of our shareholders and by providing participants with an incentive for outstanding performance. The Plan is further intended to provide flexibility to the Company in its ability to motivate, attract and retain the services of employees, officers, consultants and directors upon whose judgment, interest and special effort the successful conduct of our operations is largely dependent.
The Plan became effective on March 9, 1999. The Plan, as amended and restated, was most recently approved by our shareholders at our Annual Meeting of Stockholders on May 22, 2014 (the “2014 Amendment and Restatement”). The 2014 Amendment and Restatement amended and restated the Plan to, among other things, increase the number of shares reserved for issuance under the plan by 3,000,000 shares from 16,000,000 shares to 19,000,000 shares.
On December 4, 2017, our Compensation Committee amended and restated the Plan to provide for awards of LTIP Units, which are units in our Operating Partnership that are intended to qualify as profits interests under federal income tax laws, and on February 2, 2017, our Compensation Committee amended and restated the Plan to allow tax withholding obligations to be satisfied with shares having a value that exceeds minimum statutory withholding rates, in light of revised standards published by the Financial Accounting Standards Board.
On November 12, 2020, our board approved the amendment and restatement of the Plan that shareholders are being asked to approve pursuant to this Proposal No. 4 (the “2021 Amendment and Restatement”).
Questions and Answers About the Plan and the Proposal
What changes would the 2021 Amendment and Restatement make to the Plan?
Subject to shareholder approval, the 2021 Amendment and Restatement would (1) increase the number of shares reserved for issuance under the Plan by 16,000,000 shares from 19,000,000 shares to 35,000,000, (2) with respect to awards granted on or after November 12, 2020, provide for double-trigger vesting in connection with a change of control, rather than single-trigger vesting, and add a one-year minimum vesting period requirement, with certain exceptions described below, and (3) in light of the elimination of the performance-based exception under Section 162(m) of the Internal Revenue Code, eliminate provisions relating to performance-based awards that limit the types of performance goals that can be used for performance-based vesting conditions and that limit the time period within which the goals must be established.
91 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Why is the 2021 Amendment and Restatement being submitted to shareholders for approval?
The listing rules of the New York Stock Exchange, as well as applicable tax laws, require that amendments to equity incentive plans that increase the number of shares that may be issued under the plan, such as the 2021 Amendment and Restatement, be submitted to shareholders for approval.
What happens if shareholders do not approve the amended and restated Plan?
If shareholders do not approve the 2021 Amendment and Restatement, the Plan will remain in effect. However, in that event we will be limited to the remaining number of shares available for future awards under the Plan, but the other changes made by the 2021 Amendment and Restatement noted above would become effective (i.e. the plan will still be amended to reflect the changes to provide for double-trigger vesting in connection with a change in control, the one-year minimum vesting period requirement and the revisions related to changes to Section 162(m)). As of March 31, 2021, there were 1,529,777 shares (out of the aggregate Plan reserve of 19,000,000 shares) remaining available for future awards under the Plan. Based on the rate at which we used shares under the Plan for the last three years (discussed below), we estimate that if the 2021 Amendment and Restatement is not approved by shareholders, the number of shares available for future awards under the Plan may be exhausted within two years.
What is the total “Overhang” resulting from the Plan?
A metric used to measure the cumulative impact of our equity compensation program is “overhang,” which we define as the number of equity awards outstanding, but not yet vested (or, in the case of stock options and stock appreciation rights, not yet exercised), plus the number of shares available for grant under the Plan, divided by total common shares outstanding and limited partnership units that are convertible into shares of our common stock on a one-for-one basis.
As of March 31, 2021, there were 2,844,567 outstanding full-value awards (restricted stock awards, restricted stock units, LTIP Units and Performance LTIP Units) that were previously granted under the Plan, and no outstanding stock options or stock appreciation rights. The number of shares potentially issuable with respect to awards with performance-based vesting conditions is reflected in the above amounts based on the amount that would be earned assuming “target” performance is achieved. If performance is achieved above target levels, a greater amount (up to 200% of the target amount) may be earned below maximum levels, a lesser amount (down to 0% of the target amount) may be earned.
The 2,844,567 full-value equity awards outstanding, together with the 1,529,777 shares remaining available for grant under the Plan, amounts to 4,374,344, representing an overhang of approximately 1.4% based on 322,054,787 outstanding common shares, Series E Preferred Shares and limited partnership units that are convertible into shares of our common stock on an as converted basis. If the 2021 Amendment and Restatement is approved, the additional 16,000,000 shares of common stock available for issuance under the Plan would increase the overhang to 3.6%.
What is the Company’s prior three-year average “Burn Rate”?
The following table shows our annual “burn rate” (or annual share usage rate) over the past three years, which we determine by dividing (1) the total time-based awards granted, plus the total performance-based awards earned, by (2) the weighted average outstanding common shares plus limited partnership units that are convertible into shares of our common stock on a one-for-one basis. No options or stock appreciation rights were granted in the past three years.
92 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| | |||||||||||||||||||||||
|
|
|
|
| Full-Value Awards |
|
|
|
|
|
|
|
|
|
| |||||||||
Fiscal Year |
| |
|
| Time-Based |
|
| Performance-Based |
|
| Total |
|
| Weighted Average |
|
| Annual Share |
| ||||||
2020 |
|
|
| 75,769 | |
|
| 856,657 |
|
| 932,426 |
|
| 319,804,575 | |
|
|
| 0.29 % |
| ||||
2019 |
|
|
| 59,521 |
|
| 495,385 |
|
| 554,906 |
|
| 311,031,399 |
|
|
| 0.18 % |
| ||||||
2018 |
| |
|
| 56,226 | |
|
| 569,792 |
|
| 626,018 | |
|
| 295,737,725 | |
|
|
| 0.22 % |
| ||
Three-Year Average Share Usage Rate (“Burn Rate”) |
|
|
| 0.23 % |
|
(1) Reflects the weighted average number of outstanding common shares and Series E Preferred Shares, plus limited partnership units that are convertible into shares of our common stock on an as converted basis, in the year indicated.
How are awards counted against the Plan’s share reserve?
Awards (other than options and stock appreciation rights) granted from and after the approval of the Plan at the Company’s 2009 Annual Meeting of Stockholders are counted against the Plan’s share reserve limit as 2.28 shares for each share actually subject to the award. Stock options and stock appreciation rights would be counted against the Plan’s share reserve as one share for each option or stock appreciation right. Each LTIP Unit award issued under the Plan is treated as a share for purposes of calculating the aggregate number of shares available for issuance under the Plan.
Can shares subject to outstanding awards be added back to the Plan’s share reserve?
If an award is canceled, terminates, expires, is forfeited or lapses for any reason, any shares underlying the award will again be available for the grant of an award under the Plan and shares subject to stock appreciation rights or other awards settled in cash will be available for the grant of an award under the Plan. If shares subject to an award again become available under the Plan, the number of shares that become available is equal the number of shares that counted against the Plan reserve, as described above. Shares that are (1) not issued or delivered as a result of the net settlement of a stock appreciation right or an option, (2) used to pay the exercise price or withholding taxes related to an award, or (3) repurchased on the open market with the proceeds of an option exercise price shall not again become available for issuance under the Plan. In addition, the Committee may not grant options with a “re-load” feature, which is a feature that provides for the automatic grant of a new option if the optionee delivers shares of stock as full or partial payment of the exercise price of the original option.
May the Plan’s share reserve and outstanding awards be adjusted in connection with corporate transactions?
Yes. In the event of a corporate transaction involving the Company (including, without limitation, a stock dividend, stock split, extraordinary cash dividend, recapitalization, reorganization, merger, consolidation, split-up, spin-off, combination or exchange of shares), the Plan’s share reserve and individual awards limits will be adjusted proportionately, and the Committee will adjust awards to preserve the benefits or potential benefits of the awards. Action by the Committee will include: (i) adjustment of the number and kind of shares or other securities which may be delivered under the Plan; (ii) adjustment of the number and kind of shares or other securities subject to outstanding awards; (iii) adjustment of the exercise price of outstanding awards; and (iv) any other adjustments that the Committee determines to be equitable. Without limiting the foregoing, in the event a stock dividend or stock split is declared upon the Company’s common stock, the share reserve and individual awards limits will be increased proportionately, and the shares of stock or other securities then subject to each award will be increased proportionately without any change in the aggregate purchase price (if any).
93 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Who is eligible to participate in the Plan?
Employees, officers, consultants and directors of the Company or of any parent or subsidiary companies are eligible to be selected to receive awards under the Plan. As of March 30, 2021, we had approximately 1,261 employees, 66 officers and nine directors. Approximately 32 employees, 34 officers and all of our directors have been granted and have outstanding awards under the Plan. None of our consultants have outstanding equity awards granted under the Plan.
Are there any limitations on the size of awards that may be granted?
The maximum number of shares of our common stock with respect to one or more options and/or stock appreciation rights that may be granted during any one calendar year under the Plan to any one person is 5,000,000 shares of common stock, subject to adjustment in the event of a corporate transaction (including, without limitation, any stock dividend, stock split, extraordinary cash dividend, recapitalization, reorganization, merger, consolidation, split-up, spin-off, combination or exchange of shares). The Plan also contains limits on the size of awards (other than stock options and stock appreciation rights) that are intended to constitute “performance-based compensation” under Section 162(m) of the Internal Revenue Code of 1986, as amended (the “Code”); however, as a result of amendments to Section 162(m) made by the Tax Cuts and Jobs Act, new awards under the Plan may no longer qualify as “performance-based compensation” for purposes of Section 162(m).
Who administers the Plan?
The Plan is administered by our Compensation Committee or, in the discretion of the board, by the board. For purposes of this proposal, we refer to the administrator as the “Committee.” The Committee has the authority to designate participants, determine the type or types of awards to be granted to each participant and the number, terms and conditions thereof, establish, adopt or revise any rules and regulations as it may deem advisable to administer the Plan, and make all other decisions and determinations that may be required under the Plan.
Can options or stock appreciation rights be “repriced”?
No. In no case (except due to an adjustment to reflect a corporate transaction, stock split or similar event or any repricing that may be approved by shareholders) will any adjustment be made to a stock option or stock appreciation right award under the Plan (by amendment, cancellation and re-grant, substitution, exchange, buyout or other means) that would constitute a reduction or “repricing” of the per-share exercise price of the stock option award or the grant price of the stock appreciation right.
What types of awards may be granted under the Plan?
The Plan authorizes the granting of awards in any of the following forms:
● | stock options; |
● | stock appreciation rights; |
● | restricted stock; |
● | LTIP Unit awards; |
● | performance units; |
● | dividend equivalents; |
● | other stock-based awards (including restricted stock units); and |
● | cash-based awards. |
Following is a brief description of awards that may be granted under the Plan.
Stock Options. The Committee is authorized to grant incentive stock options or non-qualified stock options under the Plan. Incentive stock options are stock options that are intended to meet the requirements of Section 422 of the Code. Non-qualified stock options are stock options that are not incentive stock options. Any options granted
94 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
under the Plan would be evidenced by a written award agreement with the participant, which would include provisions specified by the Committee, including the option term, exercise price and vesting schedule. The exercise price of an option may not be less than the fair market value of the underlying stock on the date of grant. No option may have a term of more than ten years.
Stock Appreciation Rights. Upon the exercise of a stock appreciation right, the participant has the right to receive the excess, if any, of the fair market value of one share of our common stock on the date of exercise, over the grant price of the stock appreciation right as determined by the Committee, which will not be less than the fair market value of one share of our common stock on the date of grant. Payment upon exercise of a stock appreciation right could be in shares or cash. Any stock appreciation rights granted under the Plan would be evidenced by an award agreement, reflecting the terms, methods of exercise, methods of settlement, form of consideration payable in settlement, and other terms and conditions of the stock appreciation right, as determined by the Committee at the time of grant. No stock appreciation right may have a term of more than ten years.
Restricted Stock. Restricted stock awards are awards of shares of our common stock that are subject to forfeiture conditions and restrictions on transferability and other restrictions that the Committee may impose (including, without limitation, limitations on the right to vote the restricted stock or the right to receive dividends on the restricted stock). These forfeiture conditions and restrictions may lapse separately or in combination at such times, under such circumstances, in such installments, upon the satisfaction of performance goals and/or continued service requirements or otherwise, as the Committee determines. Restricted stock awards may also provide that the participant will receive dividends and voting rights with respect to the restricted stock. Restricted stock awards granted under the Plan are evidenced by a written award agreement with the participant, which includes provisions specified by the Committee.
LTIP Unit Awards. The Committee may make awards of “LTIP Units” (as that term is defined and used in the Amended and Restated Agreement of Limited Partnership of United Dominion Realty, L.P.) to participants, which may be subject to such restrictions on transferability, performance and/or service-based vesting conditions and other terms and restrictions as the Committee may impose. LTIP Unit awards are intended to constitute “profits interests” within the meaning of the Code and may only be issued under the Plan to a participant for the performance of services to or for the benefit of the Operating Partnership (1) in the participant’s capacity as a partner of the Operating Partnership, (2) in anticipation of the Participant becoming a partner of the Operating Partnership, or (3) as otherwise determined by the Committee. If an LTIP Unit vests and obtains a liquidating value generally equal to the common stock price, a participant will be eligible to convert that LTIP Unit into an Operating Partnership common unit or to request that such LTIP Unit be redeemed for cash (or, at the election of the Company, purchased for common stock). LTIP Unit awards granted under the Plan are evidenced by a written award agreement with the participant, which includes provisions specified by the Committee.
Performance Units. Performance units are notional units (often referred to as restricted stock units) that do not represent any actual ownership interest in the company, but that entitle the participant to receive a payment (in cash or shares, as determined by the Committee) if applicable performance-based vesting conditions and service-based vesting conditions are satisfied. Performance units granted under the Plan are evidenced by a written award agreement with the participant, which includes provisions specified by the Committee.
Dividend Equivalents. The Committee is authorized to grant dividend equivalents to participants subject to such terms and conditions as may be selected by the Committee. Dividend equivalents entitle the participant to receive payments equal to dividends with respect to all or a portion of the number of shares of our common stock, as determined by the Committee. The Committee may provide that dividend equivalents be paid or distributed when accrued or be deemed to have been reinvested in additional shares of our common stock or otherwise reinvested. Dividend equivalents may not be granted with respect to options or stock appreciation rights. Dividend equivalents granted with respect to performance units may not be paid except to the extent the underlying performance units are earned.
Other Stock-Based Awards. The Committee may, subject to limitations under applicable law, grant to participants such other awards that are payable in, valued in whole or in part by reference to, or otherwise based on or related
95 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
to shares of our common stock as deemed by the Committee to be consistent with the purposes of the Plan, including without limitation, restricted stock units, shares of our common stock awarded purely as a bonus and not subject to any restrictions or conditions, convertible or exchangeable debt securities, other rights convertible or exchangeable into shares of our common stock, and awards valued by reference to book value of shares of our common stock or the value of securities of or the performance of specified parents or subsidiaries. Any such other stock-based awards granted under the Plan would be evidenced by a written award agreement with the participant, which would include provisions specified by the Committee.
Cash-Based Awards. The Committee may, subject to limitations under applicable law, grant to participants awards denominated in cash and that may be settled in cash and/or shares of stock, as deemed by the Committee to be consistent with the purposes of the Plan. The Committee will determine the terms and conditions of any such awards.
Performance Goals. Prior to the 2021 Amendment and Restatement, the Plan provided that the Committee may determine that any award will be determined solely on the basis of:
● | the achievement by the company or a parent or subsidiary of a specified target return, or target growth in return, on equity or assets; |
● | the company’s total shareholder return (stock price appreciation plus reinvested dividends) relative to a defined comparison group or target over a specific performance period or periods; |
● | the company’s stock price; |
● | the achievement by an individual, group of individuals, the company, or a business unit or division of the company, parent or subsidiary of a specified target, or target growth in, relative to a defined comparison group or otherwise, revenues, net income or earnings per share, or including but not limited to, targets based, in whole or part, on funds from operations (adjusted or otherwise), net asset value, asset quality, same store revenue growth, same store expense growth, net operating income (including, but not limited to, same store net operating income), operating margin, development or redevelopment activities (including, but not limited to, development or redevelopment funds from operations), lease-up activities, funds from operations pay-out ratio, net financial capabilities (including, but not limited to, with respect to cash, liquid receivables, available lines of credit or debt maturities), leverage ratio, balance sheet, credit rating, debt maturity, liquidity, credit capacity, fixed charges (including, but not limited to, fixed charge ratios), debt, net debt, earnings before or after taxes, interest, depreciation, or amortization, transactions (including, but not limited to, consummation of acquisitions, sales, joint ventures or financings), portfolio enhancement, mitigation plans or strategies; |
● | the achievement of objectively determinable goals with respect to service or product delivery, service or product quality, sales or marketing (including, but not limited to, web traffic, technology penetration, web platform (including, but not limited to, social networking platform), online leasing, concierge services or call centers), customer retention or satisfaction, expansion of revenue or income streams, sourcing of low cost capital, operational efficiencies, dividend growth, earnings multiple improvement, meeting budgets, staffing, retention, growth, development, engagement, integration, succession and/or reviewing performance of employees, business or strategic plans, investor communications or relations, compliance (including, but not limited to, with respect to accounting, tax, external or regulatory filings, internal financial reporting, audits (including, but not limited to, internal audits) or contract policies), financial planning or analysis; or |
● | any combination or subset of the goals set forth above. |
The reason for limiting performance goals to the goals listed in the Plan was to satisfy a requirement under Section 162(m) of the Internal Revenue Code that required use of a shareholder-approved goal for an award to qualify for the performance-based compensation exception under Section 162(m). In light of the Tax Cuts and Jobs Act’s elimination of the performance-based compensation exception under Section 162(m), the 2021 Amendment and Restatement expands the goals that may be selected by the Committee to include any other goals the Committee selects.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Prior to the 2021 Amendment and Restatement, the Plan also required that the Committee must establish goals prior to the beginning of the period for which such performance goal relates (or such later date as may be permitted under applicable tax regulations). This time limit, which was also intended to ensure performance goals were established by the deadline applicable to awards intended to qualify as performance-based compensation under Section 162(m), was eliminated in the 2021 Amendment and Restatement. The Committee may for any reason reduce (but not increase) any award, notwithstanding the achievement of a specified goal. Any payment of an award granted with performance goals will be conditioned on the written certification of the Committee in each case that the performance goals and any other material conditions were satisfied.
What are the limitations on transfer and beneficiaries?
Awards under the Plan are not assignable or transferable by a participant other than by will or the laws of descent and distribution or, except in the case of an incentive stock option, pursuant to a qualified domestic relations order; provided, however, that the Committee may (but need not) permit other transfers where the Committee concludes that such transferability does not result in accelerated taxation, does not cause any option intended to be an incentive stock option to fail to qualify as such, and is otherwise appropriate and desirable, taking into account any factors deemed relevant, including without limitation, any state or federal tax or securities laws or regulations applicable to transferable awards. A participant may, in the manner determined by the Committee, designate a beneficiary to exercise the rights of the participant and to receive any distribution with respect to any award upon the participant’s death. In addition, awards of LTIP Units are subject to the transfer restrictions and other terms and conditions of the partnership agreement of the Operating Partnership.
Will awards be accelerated upon a Change of Control of the Company?
Prior to the 2021 Amendment and Restatement, the Plan provided that, unless otherwise provided in an award agreement, all awards would vest upon the occurrence of a change of control of the Company. This provision, which is commonly referred to as a “single-trigger” acceleration clause, remains in effect with respect to awards granted before November 12, 2020, the date the board approved the 2021 Amendment and Restatement. However, the 2021 Amendment and Restatement replaces this single-trigger clause with a “double-trigger” clause for awards granted on or after November 12, 2020. Under this double-trigger clause, awards granted on or after November 12, 2020 vest if a participant’s employment or other service relationship with the Company is terminated by the Company without cause or by the participant for good reason, in each case on or within 12 months following the date of a change of control, with the vesting or exercisability of any award that would otherwise be subject to the achievement of performance goals, fully vesting based on the assumed achievement of performance at the “target” performance level. Refer to the copy of the Plan, as amended by the 2021 Amendment and Restatement, in Appendix A for definitions of the terms change of control, cause and good reason.
Will awards be accelerated upon other events?
Unless otherwise provided in an award agreement, upon a participant’s death, disability or retirement, all of his or her outstanding options, stock appreciation rights, and other awards in the nature of rights that may be exercised will become fully exercisable and all restrictions on his or her other outstanding awards will lapse. Any of his or her options or stock appreciation rights will thereafter continue or lapse in accordance with the other provisions of the Plan and the award agreement, except that in the case of retirement outstanding options and stock appreciation rights will remain exercisable for the full original term. For this purpose, retirement means termination of employment after attaining any normal or early retirement age specified in any applicable pension, profit sharing or other retirement program or, in the event of the inapplicability thereof with respect to the person in question, as determined by the Committee in its reasonable judgment. In addition, the Committee may at its discretion declare any or all awards to be fully vested, and/or all restrictions on any or all outstanding awards to lapse.
Can the Plan be terminated or amended?
The Plan is for an indefinite term, but the board or the Committee may, at any time and from time to time, terminate, amend or modify the Plan without shareholder approval. The committee may, however, condition any amendment on the approval of our shareholders if such approval is necessary or deemed advisable under tax,
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securities or other applicable laws, policies or regulations. No termination, amendment or modification of the Plan may adversely affect any award previously granted under the Plan without the written consent of the participant. The Committee may amend or terminate outstanding awards. However, such amendments shall not, without the participant’s consent, reduce or diminish the value of the awards determined if the award had been exercised, vested, cashed out or otherwise settled on the date of such amendment or termination. Unless approved by the shareholders or permitted by the anti-dilution provisions of the Plan, the exercise price of an outstanding option or the grant price of any outstanding stock appreciation right may not be reduced.
Does the Plan contain a minimum vesting period requirement for awards?
Prior to the Amendment and Restatement, the Plan did not contain a minimum vesting requirement. The 2021 Amendment and Restatement adds a minimum vesting under which awards granted on or after November 12, 2020 will not vest over a period of less than one (1) year from the date on which the award is granted; provided that the following awards would not be subject to this minimum vesting requirement: any (1) awards granted by another entity that are assumed by the Company or awards granted in substitution for outstanding awards granted by another entity, (2) awards to directors that vest on the earlier of the one-year anniversary of the date of grant and the next annual meeting of stockholders which is at least 50 weeks after the immediately preceding year’s annual meeting, and (3) any additional awards the Committee may grant, up to a maximum of five percent of the available share reserve authorized for issuance under the Plan. The foregoing restriction also would not apply to the Committee’s discretion to provide for accelerated exercisability or vesting of any award, including in cases of retirement, death, disability or a Change of Control.
What are the U.S. federal tax effects of awards granted under the Plan?
The following summary of the U.S. federal income tax consequences of awards granted under the Plan is based upon federal income tax laws in effect on the date of this proxy statement. This summary does not purport to be complete, and does not discuss non-U.S., state or local tax consequences.
Non-Qualified Stock Options. The grant of a non-qualified stock option under the Plan will not result in any federal income tax consequences to the participant or to us. Upon exercise of a non-qualified stock option, the participant is subject to income taxes at the rate applicable to ordinary compensation income on the difference between the option exercise price and the fair market value of the shares on the date of exercise. If the stock options are granted to an employee, the income recognized upon exercise will generally also be subject to employment taxes (i.e., social security and Medicare taxes) and withholding for federal income and employment tax purposes. We will generally be entitled to an income tax deduction in the amount of the ordinary income recognized by the recipient, subject to possible limitations imposed by Sections 162(m) and 280G of the Code, and provided the participant’s total compensation is deemed reasonable in amount and certain other conditions are satisfied. Any gain or loss on the participant’s subsequent disposition of the shares of common stock will receive long-term or short-term capital gain or loss treatment, depending on whether the shares are held for more than one year following exercise. We do not receive a tax deduction for any such gain.
Incentive Stock Options. The grant of an incentive stock option under the Plan will not result in any federal income tax consequences to the participant or to us. A participant recognizes no federal taxable income upon exercising an incentive stock option (subject to the alternative minimum tax rules discussed below), and we receive no deduction at the time of exercise. In the event of a disposition of stock acquired upon exercise of an incentive stock option, the tax consequences depend upon how long the participant has held the shares of common stock. If the participant does not dispose of the shares within two years after the incentive stock option was granted, nor within one year after the incentive stock option was exercised, the participant will recognize a long-term capital gain (or loss) equal to the difference between the sale price of the shares and the exercise price. We are not entitled to any deduction under these circumstances.
If the participant fails to satisfy either of the foregoing holding periods, he or she must recognize ordinary income in the year of the disposition (referred to as a “disqualifying disposition”). The amount of such ordinary income generally is the lesser of (i) the difference between the amount realized on the disposition and the exercise price or (ii) the difference between the fair market value of the stock on the exercise date and the exercise price. Any gain in excess of the amount taxed as ordinary income will be treated as a long or short-term capital gain,
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
depending on whether the stock was held for more than one year. We, in the year of the disqualifying disposition, are entitled to a deduction equal to the amount of ordinary income recognized by the participant, subject to possible limitations imposed by Sections 162(m) and 280G of the Code and so long as the participant’s total compensation is deemed reasonable in amount and certain other conditions are satisfied.
The “spread” under an incentive stock option (i.e., the difference between the fair market value of the shares at exercise and the exercise price) is classified as alternative minimum taxable income in the year of exercise for purposes of the alternative minimum tax. If a participant’s alternative minimum tax liability exceeds such participant’s regular income tax liability, the participant will owe the larger amount of taxes. In order to avoid the application of alternative minimum tax with respect to incentive stock options, the participant must sell the shares within the same calendar year in which the incentive stock options are exercised. However, such a sale of shares within the same year of exercise will constitute a disqualifying disposition, as described above.
Stock Appreciation Rights. Recipients of stock appreciation rights generally should not recognize income until the stock appreciation right is exercised. Upon exercise, the participant will normally recognize taxable ordinary income for federal income tax purposes equal to the amount of cash and fair market value the shares, if any, received upon such exercise. If the stock appreciation rights are granted to an employee, the income recognized upon exercise of the awards will generally also be subject to employment taxes (i.e., social security and Medicare taxes) and withholding for federal income and employment tax purposes. Participants will recognize gain upon the disposition of any shares received on exercise of a stock appreciation right equal to the excess of (i) the amount realized on such disposition over (ii) the ordinary income recognized with respect to such shares under the principles set forth above. That gain will be taxable as long-term or short-term capital gain, depending on whether the shares were held for more than one year.
We will generally be entitled to an income tax deduction in the amount of the ordinary income recognized by the recipient upon exercise of the stock appreciation right, subject to possible limitations imposed by Sections 162(m) and 280G of the Code, and provided the participant’s total compensation is deemed reasonable in amount and certain other conditions are satisfied.
Restricted Stock. Except in the case where an election is filed under Section 83(b) of the Code (as discussed below), the grant of restricted stock will subject the recipient to ordinary compensation income on the difference between the amount paid for such stock (if any) and the fair market value of the shares on the date that the restrictions lapse (often referred to as the “vesting” date). If the restricted stock is granted to an employee, the income recognized by the participant will generally also be subject to employment taxes (i.e., social security and Medicare taxes) and withholding for federal income and employment tax purposes. We will generally be entitled to an income tax deduction in the amount of the ordinary income recognized by the recipient, subject to possible limitations imposed by Sections 162(m) and 280G of the Code, and provided the participant’s total compensation is deemed reasonable in amount and certain other conditions are satisfied. Any gain or loss on the recipient’s subsequent disposition of the shares will receive long or short-term capital gain or loss treatment depending on how long the stock has been held since the restrictions lapsed. We do not receive a tax deduction for any such gain.
Recipients of restricted stock may make an election under Section 83(b) of the Code to recognize as ordinary compensation income in the year that such restricted stock is granted, the amount equal to the spread between the amount paid for such stock (if any) and the fair market value on the date of the issuance of the stock. If such an election is made, the recipient recognizes no further amounts of compensation income upon the lapse of any restrictions and any gain or loss on subsequent disposition will be long or short-term capital gain to the recipient. The Section 83(b) election must be made within thirty days from the time the restricted stock is issued.
LTIP Units. LTIP Units received by a participant are intended to be treated as profits interests in the Operating Partnership for U.S. federal income tax purposes. The Internal Revenue Service has provided safe harbors governing the issuance of profits interests. Although the LTIP Units are intended to comply with those safe harbors, there can be no assurance that they will do so.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
If the LTIP Units are respected as profits interests, a participant will not realize taxable income upon the issuance of an LTIP Unit or upon the vesting of an LTIP Unit, and neither the Company nor the Operating Partnership will be allowed a deduction upon issuance or vesting. Instead, the participant will be treated as a partner in the Operating Partnership from the date of grant of the LTIP Unit, and will consequently receive allocations of income, gain, loss, credit and deduction from the Operating Partnership.
Performance Units, Restricted Stock Units and Other Stock Awards. Recipients of performance units, restricted stock units and other stock awards generally should not recognize income until such awards are converted into cash or shares of stock. Upon conversion, the participant will generally recognize taxable ordinary income for federal income tax purposes equal to the amount of cash and fair market value of the shares, if any, received upon such conversion. If the awards are granted to an employee, the income recognized upon conversion of the awards will generally also be subject to employment taxes (i.e., social security and Medicare taxes) and it will generally be subject to withholding for federal income and employment tax purposes. Participants will recognize gain upon the disposition of any shares received upon conversion of the award equal to the excess of (i) the amount realized on such disposition over (ii) the ordinary income recognized with respect to such shares under the principles set forth above. That gain will be taxable as long-term or short-term capital gain, depending on whether the shares were held for more than one year.
We will generally be entitled to a tax deduction to the extent and in the year that ordinary income is recognized by the participant, subject to possible limitations imposed by Sections 162(m) and 280G of the Code, and provided that the participant’s total compensation is deemed reasonable in amount and certain other conditions are satisfied.
Dividends and Dividend Equivalents. Recipients of stock-based awards that earn dividends or dividend equivalents will generally recognize taxable ordinary income on any dividend or dividend equivalent payments received with respect to the awards. If paid to employees, the income will generally also be subject to employment taxes (i.e., social security and Medicare taxes) and will be subject to withholding for federal income and employment tax purposes.
Internal Revenue Code Section 409A. Awards under the Plan may be considered a deferral of compensation for purposes of Section 409A of the Code, which imposes additional requirements on a nonqualified deferred compensation plan. Generally, if a nonqualified deferred compensation plan fails to meet the requirements of Section 409A of the Code, or is not operated in accordance with those requirements, all amounts deferred under the nonqualified deferred compensation plan for the taxable year and all preceding taxable years, by or for any participant with respect to whom the failure relates, are includible in the gross income of the participant for the taxable year to the extent not subject to a substantial risk of forfeiture and not previously included in gross income. If an award is required to be included in income under Section 409A of the Code, the award may be subject to acceleration of income recognition, an additional 20% tax obligation, plus potential penalties and interest to the participant. While we intend to grant awards that are either exempt from or in compliance with Section 409A of the Code, we can provide no assurance that such an award will be so exempt or compliant or that the tax consequences described above will not apply.
Does the Plan provide for withholding of Taxes?
Yes. The Company or any parent or subsidiary may deduct or withhold, or require a participant to remit, an amount sufficient to satisfy federal, state, and local taxes (including the participant’s FICA tax obligation) required by law to be withheld with respect to any taxable event arising as a result of the Plan. The Committee may require or permit that any such withholding requirement (up to the maximum statutory withholding rates in the applicable jurisdiction) be satisfied, in whole or in part, by withholding from the award shares of stock, all in accordance with such procedures as the Committee establishes.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Future awards under the Plan will be made at the discretion of the Committee. Therefore, it is not presently possible to determine the benefits or amounts that may be received by such persons or groups pursuant to the Plan in the future.
Stock Option Awards and Other Awards Under the Plan
The following table shows the number of stock options and other awards, including any awards that were subsequently cancelled or surrendered for taxes, which the Company has awarded, as of March 29, 2021, to the following individuals and groups:
Name and Position | Number of Securities Underlying Stock Options Granted | Number of Shares Underlying Other Awards Granted |
Thomas W. Toomey, Chairman and Chief Executive Officer | 1,894,887 | 4,749,694 |
Jerry A. Davis, President – Chief Operating Officer | 14,639 | 860,901 |
Harry G. Alcock, Senior Vice President – Chief Investment Officer | - | 1,249,496 |
Joseph D. Fisher, Senior Vice President – Chief Financial Officer | - | 1,175,953 |
Warren L. Troupe, Former Senior Executive Vice President | 930,825 | 1,068,115 |
Michael D. Lacy, Senior Vice President – Property Operations | - | 245,459 |
All current executive officers, as a group | 2,840,351 | 9,349,618 |
All current directors who are not executive officers, as a group | 99,362 | 631,314 |
Each nominee for election as a director | 99,362 | 631,314 |
Each associate of any of such directors, executive officers or nominees | - | - |
Each other person who received or is to receive 5 percent of such options, warrants or rights | - | - |
All Employees, including all officers who are not Executive Officers, as a group | 1,499,800 | 3,049,778 |
The historical level of awards may not be indicative of future award levels.
As of March 29, 2021, the fair market value of a share of our common stock as reported on the New York Stock Exchange was $44.41.
For further information regarding shares of our common stock that we may issue upon the exercise of options, warrants and rights under the 1999 Long-Term Incentive Compensation Plan, see “Executive Compensation —Equity Compensation Plan Information.”
Vote Required and Board of Directors’ Recommendation
Assuming a quorum is present, to be approved by the shareholders, this proposal must receive the affirmative vote of a majority of the shares of common stock present in person or by proxy at the annual meeting, as well as a majority of the votes cast. Abstentions and broker non-votes, if any, are considered shares present in person or by proxy and thus will have the same effect as votes cast “Against” the proposal.
✓ Our board recommends that the shareholders vote “FOR” the approval of the
Amended and Restated 1999 Long-Term Incentive Plan.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
FREQUENTLY ASKED QUESTIONS ABOUT THE ANNUAL MEETING
We are providing this proxy statement and proxy card to you on the Internet or, upon your request, we are sending printed versions of this proxy statement and proxy card to you by mail, because you owned shares of our common stock and/or our Series E preferred stock or our Series F preferred stock at the close of business on March 29, 2021, which is the record date for the meeting. This proxy statement describes matters on which we would like you, as a shareholder, to vote. It also gives you information on these matters so that you can make an informed decision.
The holders of shares of our common stock and our Series E and Series F preferred stock outstanding at the close of business on the record date are entitled to receive notice of the meeting and are entitled to one vote for each share held on each proposal presented at the meeting. Cumulative voting is not permitted. At the record date of March 29, 2021, we had 296,815,110 shares of common stock, 2,695,363 shares of our Series E preferred stock and 14,381,121 shares of Series F preferred stock issued and outstanding.
When you vote, you appoint James D. Klingbeil and Thomas W. Toomey, or either of them, as your representatives at the meeting. Messrs. Klingbeil and Toomey will vote your shares at the meeting as you instructed them when you voted. This way, your shares will be voted whether or not you attend the meeting. Even if you plan to attend the meeting, you should vote by telephone, through the Internet or, if you have requested and received a paper copy of the proxy statement, by completing, signing and returning the paper proxy card enclosed with this proxy statement in advance of the meeting, in case your plans change.
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Why did I receive a one-page notice in the mail regarding the Internet availability of proxy materials instead of a full set of proxy materials? |
In accordance with rules and regulations adopted by the SEC, instead of mailing a printed copy of our proxy materials to each shareholder of record, we may furnish proxy materials, including this proxy statement and our 2020 Annual Report, by providing access to such documents on the Internet. Most shareholders will not receive printed copies of the proxy materials unless they request them, in which case printed copies of the proxy materials will be provided at no charge.
Instead of mailing a printed copy of our proxy materials to each shareholder of record, a Notice of Internet Availability of Proxy Materials (the “Notice of Internet Availability”) was mailed to such shareholders on or about April 8, 2021 that instructs you as to how you may access and review all of the proxy materials on the Internet. The Notice of Internet Availability also instructs you as to how you may submit your proxy on the Internet or by telephone.
Any shareholder may request to receive proxy materials in printed form by mail or electronically by e-mail on an ongoing basis by following the instructions set forth in the Notice of Internet Availability. Choosing to receive future proxy materials by e-mail will save us the cost of printing and delivering documents to shareholders and will reduce the environmental impact of our annual meetings. A shareholder’s election to receive proxy materials by e-mail will remain in effect until the shareholder terminates the election.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The presence, in person or by proxy, of holders of at least a majority of the total number of shares of our outstanding common stock, Series E preferred stock and Series F preferred stock, taken together, as of the record date, constitutes a quorum that is required to hold the meeting and to conduct business. If a quorum is not present at the meeting, the meeting may be adjourned from time to time until a quorum is obtained. Your shares will be counted as being present at the meeting if you vote your shares in person at the meeting, if you vote your shares by telephone or through the Internet, or if you submit a properly executed proxy card. Votes against a particular proposal will be counted to determine the presence of a quorum. Abstentions, broker non-votes, which are explained below, and shares as to which authority to vote on any proposal is withheld, are each included in the determination of the number of shares present at the meeting for purposes of obtaining a quorum. Each will be tabulated separately.
For Shares Directly Registered in Your Name: | If you hold your shares in your own name as holder of record with Wells Fargo Shareowner Services, there are four different ways to vote: | ||||
| • |
| Internet: You can go to www.proxyvote.com and vote through the Internet. | ||
| • |
| Telephone: You can submit your vote by proxy over the telephone by following the instructions provided on the separate proxy card if you received a printed set of the proxy materials. | ||
| • |
| Mail: If you have requested and received a paper copy of the proxy statement, you can mark, sign, date and return the paper proxy card enclosed with the proxy statement in the postage-paid envelope that we have provided to you. Please note that if you vote through the Internet or by telephone, you do not need to return your proxy card. | ||
| • |
| In person: If you are a shareholder as of the record date, you may vote in person at the meeting. Submitting a proxy prior to the meeting will not prevent a shareholder from attending the meeting and voting in person. | ||
| All valid proxies received and not revoked prior to the meeting will be voted in accordance with each shareholder’s instructions. | ||||
For Shares Held in “Street Name:” | If your shares are held by a brokerage firm, bank or other nominee (i.e., in “street name”), you will receive instructions from your nominee that you must follow in order to have your shares voted. “Street name” shareholders who wish to vote in person at the meeting will need to obtain a proxy form from the brokerage firm, bank or other nominee that holds their shares of record. | ||||
| In addition, a number of brokers and banks are participating in a program provided through Broadridge Financial Solutions, Inc. (“Broadridge”) that offers telephone and Internet voting options. This program is different from the program provided by Wells Fargo Shareowner Services for shares registered directly in the name of the shareholder. If your shares are held in an account with a broker or a bank participating in the Broadridge program, you may vote those shares telephonically by calling the telephone number shown on the voting form received from your broker or bank, or via the Internet at the Broadridge voting website (www.proxyvote.com). |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
All shares represented by properly executed proxies received in time for the meeting will be voted at the meeting in accordance with the instructions marked thereon or otherwise as provided therein, unless such proxies have previously been revoked. Unless instructions to the contrary are marked, or if no instructions are specified, shares represented by proxies will be voted:
| • |
| FOR the election of all nominees for director. |
| • |
| FOR the ratification of the appointment of Ernst & Young LLP as our independent registered public accounting firm for fiscal 2021. |
| • |
| FOR the approval, on an advisory basis, of the compensation of our named executive officers disclosed in this proxy statement. |
| • | | FOR approval of the Amended and Restated 1999 Long Term Incentive Plan. |
We have not received notice of any other matters that may properly be presented at the meeting. However, if a matter comes up for vote at the meeting that is not described in this proxy statement or listed on the proxy card, Messrs. Klingbeil and Toomey will vote your shares, under your proxy, in their discretion. It is the intention of Messrs. Klingbeil and Toomey to vote the shares they represent as directed by the board.
Yes. If you are a record holder of your shares, you may revoke your proxy at any time prior to the date of the meeting by:
| • |
| submitting a later-dated vote in person at the meeting, through the Internet, by telephone or, if you originally voted by returning a paper proxy card to us, by mail; or |
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| delivering instructions to the attention of the Corporate Secretary at 1745 Shea Center Drive, Suite 200, Highlands Ranch, Colorado 80129-1540. Any notice of revocation sent to us must include the shareholder’s name and must be received prior to the date of the meeting to be effective. |
If you hold your shares in “street name,” you should follow the directions provided by your broker or other nominee regarding how to revoke your proxy.
| • |
| The affirmative vote of a majority of the votes cast is required for the election of a director in Proposal 1. | |
| • |
| The affirmative vote of a majority of the votes cast is required to approve Proposal No. 2, the ratification of the appointment of Ernst & Young LLP as our independent registered public accounting firm for fiscal 2020. | |
| • |
| The affirmative vote of a majority of the votes cast is required to approve, on an advisory basis, the compensation of our named executive officers disclosed in this proxy statement, as specified in Proposal No. 3. | |
| • | | The affirmative vote of a majority of the votes cast is required to approve the Amended and Restated 1999 Long Term Incentive Plan, as specified in Proposal No. 4. | |
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
An “abstention” occurs when the beneficial owner of shares is present, in person or by proxy, and entitled to vote at the meeting (or when a nominee holding shares for a beneficial owner is present and entitled to vote at the meeting), but such person does not vote on the particular proposal. For purposes of Proposal Nos. 1, 2, 3, and 4 abstentions will not be counted as votes cast and will have no effect on the results of the vote with respect to such proposals. Abstentions will be considered present for the purpose of determining the presence of a quorum.
A “broker non-vote” occurs when a broker or other nominee holding shares for a beneficial owner does not vote on a particular proposal because the nominee does not have the discretionary voting power with respect to that proposal and has not received instructions from the beneficial owner. Under applicable rules, brokers or other nominees have discretionary voting power with respect to matters that are considered routine, but not with respect to non-routine matters. A broker or other nominee cannot vote without instructions on non-routine matters, therefore there may be broker non-votes on any such proposals. Broker non-votes will have no effect on the voting results for Proposal Nos. 1, 2, 3 and 4. Broker non-votes will be considered present for the purpose of determining the presence of a quorum.
The effect of broker non-votes is summarized in the table below:
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|
|
|
|
|
| | |
|
| Proposal No. 1: Election of Directors |
| Proposal No. 2: Ratification of Independent Registered Public Accounting Firm |
| Proposal No. 3: Advisory Vote on Executive Compensation | | Proposal No. 4: Approval of Amended and Restated 1999 Long Term Incentive Plan |
Status of the matter |
| Non-routine | | Routine | | Non-Routine | | Non-Routine |
Possibility of broker non-votes on the Proposal |
| Yes |
| No |
| Yes | | Yes |
Status of broker non-votes for purposes of determining whether shareholder approval has been obtained for the Proposal |
| Broker non-votes are not deemed to be votes cast |
| N/A |
| Broker non-votes are not deemed to be votes cast | | Broker non-votes are not deemed to be votes cast |
Status of broker non-votes for quorum purposes |
| Considered present |
| N/A |
| Considered present | | Considered present |
Broadridge will tabulate votes cast by proxy by an automated system. Votes cast by proxy or in person at the meeting will be counted by the persons appointed by us to act as election inspectors for the meeting.
This solicitation is being made on behalf of our board, but may also be made without additional remuneration by our officers or employees by telephone, telegraph, facsimile transmission, e-mail or personal interview. We will bear the expense of the preparation, printing and delivery of the enclosed form of proxy, notice of annual meeting of shareholders and this proxy statement and any additional materials relating to the meeting that may be furnished to our shareholders by our board subsequent to the furnishing of this proxy statement. We will reimburse banks and brokers who hold shares in their name or custody, or in the name of nominees for others, for their out-of-pocket expenses incurred in forwarding copies of the proxy materials to those persons for whom they hold such shares. To obtain the necessary representation of shareholders at the meeting, supplementary solicitations may be made by mail, telephone or interview by our officers or employees, without additional compensation.
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PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
We will announce the preliminary voting results at the meeting and publish the final results in a Current Report on Form 8-K filed with the SEC within four business days following the meeting.
106 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
To reduce the expenses of delivering duplicate materials to our shareholders, we are delivering one copy of the Notice of Internet Availability to shareholders who share the same address unless otherwise requested. The Notice of Internet Availability will instruct you as to how you may access and review all of the proxy materials on the Internet. The Notice of Internet Availability also instructs you as to how you may submit your proxy through the Internet. If you would like to receive a paper or e-mail copy of the proxy materials, you should follow the instructions for requesting such materials in the Notice of Internet Availability.
If you share an address with another shareholder and have received only one copy of the Notice of Internet Availability, and would like to request a separate copy of the Notice of Internet Availability, you may write or call us to request a separate copy of the Notice of Internet Availability at no cost to you. For future annual meetings, you may request a separate copy of the Notice of Internet Availability or request that we only send one copy of the Notice of Internet Availability to you if you are receiving multiple copies by calling us at (720) 283-6120 or by writing to us to the attention of Investor Relations, 1745 Shea Center Drive, Suite 200, Highlands Ranch, Colorado 80129-1540.
We will, upon written request and without charge, provide to any person solicited hereunder, a copy of our Annual Report on Form 10-K for the year ended December 31, 2020, including financial statements and financial statement schedules, as filed with the SEC. Requests should be addressed to the attention of Investor Relations, 1745 Shea Center Drive, Suite 200, Highlands Ranch, Colorado 80129-1540.
Shareholder Proposals for the 2022 Annual Meeting of Shareholders
The submission deadline for shareholder proposals to be included in our proxy materials for the 2022 annual meeting of shareholders pursuant to Rule 14a-8 under the Exchange Act is December 9, 2021, except as may otherwise be provided in Rule 14a-8. All such proposals must be in writing and should be sent to our Corporate Secretary at 1745 Shea Center Drive, Suite 200, Highlands Ranch, Colorado 80129-1540.
Advance Notice Procedures for the 2022 Annual Meeting of Shareholders
In accordance with our bylaws, any shareholder who intends to submit a proposal at our 2022 annual meeting of shareholders, or bring a director nominee before the meeting, must, in addition to complying with applicable laws and regulations and the requirements of our bylaws, provide written notice to us for consideration no sooner than November 9, 2021 and no later than December 9, 2021. Such notice should be sent to our Corporate Secretary at 1745 Shea Center Drive, Suite 200, Highlands Ranch, Colorado 80129-1540. Please refer to the full text of our advance notice Bylaw provisions for additional information and requirements. A copy of our bylaws may be obtained by writing to our Corporate Secretary at the address listed above or by visiting the Investor Relations page of our website at ir.udr.com and then clicking on “Corporate Governance.”
Proxy Access Procedures for the 2022 Annual Meeting of Shareholders
In order to be eligible to require that the Company include an eligible shareholder nominee in the proxy materials for the 2022 annual meeting of shareholders pursuant to Section 2.15 of the Company’s bylaws, an eligible shareholder must provide to the Company, in proper form and within the times specified, (i) a written notice expressly electing to have such shareholder nominee included in the Company’s proxy materials pursuant to Section 2.15 (a “Notice of Proxy Access Nomination”) and (ii) any updates or supplements to such Notice of Proxy Access Nomination. To be timely, the Notice of Proxy Access Nomination must be so delivered or mailed to and received at the principal executive offices of the corporation not less than one hundred twenty (120) days
107 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
(December 9, 2021) nor more than one hundred fifty (150) days (November 9, 2021) prior to the one-year anniversary of the date on which the Company first mailed its proxy materials for the 2021 annual meeting of shareholders. Such notice should be sent to our Corporate Secretary at 1745 Shea Center Drive, Suite 200, Highlands Ranch, Colorado 80129-1540. Please refer to the full text of our advance notice Bylaw provisions for additional information and requirements. A copy of our bylaws may be obtained by writing to our Corporate Secretary at the address listed above or by visiting the Investor Relations page of our website at ir.udr.com and then clicking on “Corporate Governance.”
It is important that proxies be returned promptly. We depend upon all shareholders promptly signing and returning the enclosed proxy to avoid costly solicitation. You can save us considerable expense by signing and returning your proxy at once. You may also vote electronically through the Internet or by telephone as shown on the enclosed proxy card and as discussed above.
We intend to hold our annual meeting in person. However, we are actively monitoring the COVID-19 pandemic; we are sensitive to the public health and travel concerns our shareholders may have and the protocols that federal, state, and local governments have imposed or may impose. In the event it is not possible or advisable to hold our annual meeting in person, we will announce alternative arrangements for the meeting as promptly as practicable, which may include holding the meeting by means of remote communication. Please monitor our annual meeting website at https://www.udr.com/2021annualmeeting for updated information. If you are planning to attend our meeting, please check the website one week prior to the meeting date.
| | |
| | |
Dated: April 8, 2021 | | For the Board of Directors |
| | UDR, INC. |
| | |
| | WARREN L. TROUPE |
| | Corporate Secretary |
| | |
108 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
Consolidated Fixed Charge Coverage Ratio - adjusted for non-recurring items: The Company defines Consolidated Fixed Charge Coverage Ratio - adjusted for non-recurring items as Consolidated Interest Coverage Ratio - adjusted for non-recurring items divided by total consolidated interest, excluding the impact of costs associated with debt extinguishment, plus preferred dividends.
Management considers Consolidated Fixed Charge Coverage Ratio - adjusted for non-recurring items a useful metric for investors as it provides ratings agencies, investors and lending partners with a widely-used measure of the Company’s ability to service its consolidated debt obligations as well as compare leverage against that of its peer REITs. A reconciliation of the components that comprise Consolidated Fixed Charge Coverage Ratio - adjusted for non-recurring items is provided below (dollars in thousands).
Consolidated Interest Coverage Ratio - adjusted for non-recurring items: The Company defines Consolidated Interest Coverage Ratio - adjusted for non-recurring items as Consolidated EBITDAre – adjusted for non-recurring items divided by total consolidated interest, excluding the impact of costs associated with debt extinguishment.
Management considers Consolidated Interest Coverage Ratio - adjusted for non-recurring items a useful metric for investors as it provides ratings agencies, investors and lending partners with a widely-used measure of the Company’s ability to service its consolidated debt obligations as well as compare leverage against that of its peer REITs. A reconciliation of the components that comprise Consolidated Interest Coverage Ratio - adjusted for non-recurring items is provided below (dollars in thousands).
Consolidated Net Debt-to-EBITDAre - adjusted for non-recurring items: The Company defines Consolidated Net Debt-to-EBITDAre - adjusted for non-recurring items as total consolidated debt net of cash and cash equivalents divided by annualized Consolidated EBITDAre - adjusted for non-recurring items. Consolidated EBITDAre - adjusted for non-recurring items is defined as EBITDAre excluding the impact of income/(loss) from unconsolidated entities, adjustments to reflect the Company’s share of EBITDAre of unconsolidated joint ventures and other non-recurring items including, but not limited to casualty-related charges/(recoveries), net of wholly owned communities.
Management considers Consolidated Net Debt-to-EBITDAre - adjusted for non-recurring items a useful metric for investors as it provides ratings agencies, investors and lending partners with a widely-used measure of the Company’s ability to service its consolidated debt obligations as well as compare leverage against that of its peer REITs. A reconciliation between net income/(loss) and Consolidated EBITDAre - adjusted for non-recurring items is provided below (dollars in thousands).
Earnings Before Interest, Taxes, Depreciation and Amortization for Real Estate (EBITDAre): The Company defines EBITDAre as net income/(loss) (computed in accordance GAAP), plus interest expense, including costs associated with debt extinguishment, plus real estate depreciation and amortization, plus other depreciation and amortization, plus (minus) income tax provision/(benefit), net, (minus) plus net gain/(loss) on the sale of depreciable real estate owned, plus impairment write-downs of depreciable real estate, plus the adjustments to reflect the Company’s share of EBITDAre of unconsolidated joint ventures. The Company computes EBITDAre in accordance with standards established by the National Association of Real Estate Investment Trusts, or NAREIT, which may not be comparable to EBITDAre reported by other REITs that do not compute EBITDAre in accordance with the NAREIT definition, or that interpret the NAREIT definition differently than the Company does. The White Paper on EBITDAre was approved by the Board of Governors of NAREIT in September 2017.
Management considers EBITDAre a useful metric for investors as it provides an additional indicator of the Company’s ability to incur and service debt and will enable investors to assess our performance against that of its peer REITs. EBITDAre should be considered along with, but not as an alternative to, net income and cash flow as a measure of the Company’s activities in accordance with GAAP. EBITDAre does not represent cash generated from operating activities in accordance with GAAP and is not necessarily indicative of funds available to fund our cash needs. A reconciliation between net income/(loss) and EBITDAre is provided below (dollars in thousands).
109 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
A reconciliation between Net income/(loss) and EBITDAre and a reconciliation of the components that comprise Consolidated Fixed Charge Coverage Ratio - adjusted for non-recurring items, Consolidated Interest Coverage Ratio - adjusted for non-recurring items and Consolidated Net Debt-to-EBITDAre - adjusted for non-recurring items is provided below (dollars in thousands).
| Quarter Ended December 31, 2020 | |
Net income/(loss) | $ | 28,551 |
Adjustments: | ||
Interest expense, including costs associated with debt extinguishment | 62,524 | |
Real estate depreciation and amortization | 146,135 | |
Other depreciation and amortization | 2,074 | |
Tax provision/(benefit), net | 668 | |
Net (gain)/loss on the sale of depreciable real estate owned | (57,974) | |
Adjustments to reflect the Company's share of EBITDAre of unconsolidated joint ventures | 13,261 | |
EBITDAre | $ | 195,239 |
Casualty-related charges/(recoveries), net | 823 | |
Legal and other costs | 5,059 | |
Severance costs and other restructuring expense | 52 | |
(Income)/loss from unconsolidated entities | (4,516) | |
Adjustments to reflect the Company's share of EBITDAre of unconsolidated joint ventures | (13,261) | |
Management fee expense on unconsolidated joint ventures | (566) | |
Consolidated EBITDAre - adjusted for non-recurring items | $ | 182,830 |
Annualized consolidated EBITDAre - adjusted for non-recurring items | $ | 731,320 |
Interest expense, including costs associated with debt extinguishment | 62,524 | |
Capitalized interest expense | 2,108 | |
Total interest | $ | 64,632 |
Cost associated with debt extinguishment | (24,650) | |
Total interest - adjusted for non-recurring items | $ | 39,982 |
Preferred dividends | $ | 1,051 |
Total debt | $ | 4,976,548 |
Cash | (1,409) | |
Net debt | $ | 4,975,139 |
Consolidated Interest Coverage Ratio - adjusted for non-recurring items | 4.6x | |
Consolidated Fixed Charge Coverage Ratio - adjusted for non-recurring items | 4.5x | |
Consolidated Net Debt-to-EBITDAre - adjusted for non-recurring items | 6.8x |
110 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The following tables outline our reconciliation of Net income/(loss) attributable to common stockholders to FFO, FFO as Adjusted, and FFOA for the years ended December 31, 2020, 2019, 2018, 2017, 2016, 2015, 2014, 2013, 2012, 2011 and 2010 (dollars in thousands):
| | | | | |||||||||||
| | Year Ended December 31, | |||||||||||||
| | 2020 | | 2019 |
| 2018 |
| 2017 |
| 2016 | |||||
Net income/(loss) attributable to common stockholders | | $ | 60,036 | | $ | 180,861 | | $ | 199,238 | | $ | 117,850 | | $ | 289,001 |
Real estate depreciation and amortization | |
| 608,616 | |
| 501,257 | |
| 429,006 | |
| 430,054 | | | 419,615 |
Noncontrolling interests | |
| 4,704 | |
| 14,614 | |
| 18,436 | |
| 11,097 | | | 27,662 |
Real estate depreciation and amortization on unconsolidated joint ventures | | | 35,023 | | | 57,954 | | | 61,871 | | | 57,102 | | | 47,832 |
Cumulative effect of change in accounting principle | |
| - | |
| - | |
| (2,100) | |
| - | | | - |
Net gain on the sale of unconsolidated depreciable property | |
| - | |
| (125,407) | |
| - | |
| (35,363) | | | (47,848) |
Net gain on the sale of depreciable real estate owned | | (118,852) | | - | | (136,197) | | (41,824) | | | (209,166) | ||||
Funds from operations ("FFO") attributable to common stockholders and unitholders, basic | | $ | 589,527 | | $ | 629,279 | | $ | 570,254 | | $ | 538,916 | | $ | 527,096 |
Distributions to preferred stockholders - Series E (Convertible) | |
| 4,230 | |
| 4,104 | |
| 3,868 | |
| 3,708 | | | 3,717 |
FFO attributable to common stockholders and unitholders, diluted | | $ | 593,757 | | $ | 633,383 | | $ | 574,122 | | $ | 542,624 | | $ | 530,813 |
Income/(loss) per weighted average common share, diluted | | $ | 0.20 | | $ | 0.63 | | $ | 0.74 | | $ | 0.44 | | $ | 1.08 |
FFO per weighted average common share and unit, basic | | $ | 1.86 | | $ | 2.04 | | $ | 1.95 | | $ | 1.85 | | $ | 1.81 |
FFO per weighted average common share and unit, diluted | | $ | 1.85 | | $ | 2.03 | | $ | 1.93 | | $ | 1.83 | | $ | 1.80 |
Weighted average number of common shares and OP/DownREIT Units outstanding - basic | |
| 316,855 | |
| 308,020 | |
| 292,727 | |
| 291,845 | | | 290,516 |
Weighted average number of common shares, OP/DownREIT Units, and common stock equivalents outstanding - diluted | |
| 320,187 | |
| 311,799 | |
| 297,042 | |
| 296,672 | | | 295,469 |
| | | | | | | | | | | | | | | |
Impact of adjustments to FFO: | |
| | |
| | |
| | |
| | | | |
Cost associated with debt extinguishment and other | | $ | 49,190 | | $ | 29,594 | | $ | 3,476 | | $ | 9,212 | | $ | 1,729 |
Acquisition-related costs/(fees) | | | - | | | - | | | - | | | 371 | | | 213 |
Redemption of preferred stock | | | - | | | - | | | - | | | - | | | - |
Joint venture financing and acquisition fee | | | - | | | - | | | - | | | - | | | - |
Texas joint venture promote and disposition fee income | |
| - | |
| - | |
| - | |
| - | | | - |
Long-term incentive plan transition costs | | | - | | | - | | | - | | | - | | | 898 |
Promoted interest on settlement of note receivable, net of tax | | | - | | | (6,482) | | | - | | | - | | | - |
Legal and other costs | |
| 8,973 | |
| 3,660 | |
| 1,622 | |
| - | | | (480) |
Net gain on the sale of non-depreciable real estate owned | |
| - | |
| (5,282) | |
| - | |
| (1,580) | | | (1,685) |
Net loss on sale of unconsolidated land | |
| - | |
| - | |
| - | |
| - | | | 1,016 |
Gain on sale of TRS property/marketable securities | | | - | | | - | | | - | | | - | | | - |
Net gain on prepayment of note receivable | | | - | | | - | | | - | | | - | | | - |
Realized/unrealized (gain)/loss on unconsolidated technology investments, net of tax | | | (3,582) | | | (3,300) | | | - | | | - | | | - |
Joint venture development success fee | | | - | | | (3,750) | | | - | | | - | | | - |
Severance costs and other restructuring expense | |
| 1,948 | |
| 390 | |
| 114 | |
| 624 | | | 871 |
Tax benefit associated with the conversion of certain TRS entities into REITs | |
| - | |
| - | |
| - | |
| - | | | (2,436) |
Reversal of deferred tax valuation allowance | | | - | | | - | | | - | | | - | | | - |
Casualty-related charges/(recoveries), net | | | 2,545 | | | 636 | | | 2,364 | | | 4,504 | | | 732 |
Casualty-related charges/(recoveries) on unconsolidated joint ventures, net | | | 31 | | | (374) | | | - | | | (881) | | | (3,752) |
| | $ | 59,105 | | $ | 15,092 | | $ | 7,576 | | $ | 12,250 | | $ | (2,894) |
FFO as Adjusted attributable to common stockholders and unitholders, diluted | | $ | 652,862 | | $ | 648,475 | | $ | 581,698 | | $ | 554,874 | | $ | 527,919 |
| | | | | | | | | | | | | | | |
FFO as Adjusted per weighted average common share and unit, diluted | | $ | 2.04 | | $ | 2.08 | | $ | 1.96 | | $ | 1.87 | | $ | 1.79 |
| | | | | | | | | | | | | | | |
Recurring capital expenditures | |
| (56,924) | |
| (51,246) | |
| (46,915) | |
| (46,034) | | | (47,257) |
FFOA attributable to common stockholders and unitholders, diluted | | $ | 595,938 | | $ | 597,229 | | $ | 534,783 | | $ | 508,840 | | $ | 480,662 |
| | | | | | | | | | | | | | | |
FFOA per weighted average common share and unit, diluted | | $ | 1.86 | | $ | 1.92 | | $ | 1.80 | | $ | 1.72 | | $ | 1.63 |
111 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
| | | | | | |||||||||||||
| | Year Ended December 31, | ||||||||||||||||
| | 2015 | | 2014 | | 2013 |
| 2012 |
| 2011 | | 2010 | ||||||
Net income/(loss) attributable to common stockholders | | $ | 336,661 | | $ | 150,610 | | $ | 41,088 | | $ | 203,376 | | $ | 10,537 | | $ | (112,362) |
Real estate depreciation and amortization | |
| 374,598 | |
| 358,154 | |
| 341,490 | |
| 350,400 | | | 370,343 | | | 303,446 |
Noncontrolling interests | |
| 16,776 | |
| 5,508 | |
| 1,470 | |
| 8,126 | | | 562 | | | (3,689) |
Real estate depreciation and amortization on unconsolidated joint ventures | | | 38,652 | | | 42,133 | | | 33,180 | | | 32,531 | | | 11,631 | | | 5,698 |
Cumulative effect of change in accounting principle | |
| - | |
| - | |
| - | |
| - | | | - | | | - |
Net gain on the sale of unconsolidated depreciable property | |
| (59,445) | |
| - | |
| - | |
| - | | | - | | | - |
Net gain on the sale of depreciable real estate owned | |
| (251,677) | |
| (144,703) | |
| (40,450) | |
| (243,805) | | | (123,217) | | | (4,048) |
Funds from operations ("FFO") attributable to common stockholders and unitholders, basic | | $ | 455,565 | | $ | 411,702 | | $ | 376,778 | | $ | 350,628 | | $ | 269,856 | | $ | 189,045 |
Distributions to preferred stockholders - Series E (Convertible) | |
| 3,722 | |
| 3,724 | |
| 3,724 | |
| 3,724 | | | 3,724 | | | 3,726 |
FFO attributable to common stockholders and unitholders, diluted | | $ | 459,287 | | $ | 415,426 | | $ | 380,502 | | $ | 354,352 | | $ | 273,580 | | $ | 192,771 |
Income/(loss) per weighted average common share, diluted | | $ | 1.29 | | $ | 0.59 | | $ | 0.16 | | $ | 0.85 | | $ | 0.05 | | $ | (0.68) |
FFO per weighted average common share and unit, basic | | $ | 1.68 | | $ | 1.58 | | $ | 1.45 | | $ | 1.41 | | $ | 1.29 | | $ | 1.10 |
FFO per weighted average common share and unit, diluted | | $ | 1.66 | | $ | 1.56 | | $ | 1.44 | | $ | 1.40 | | $ | 1.28 | | $ | 1.09 |
Weighted average number of common shares and OP/DownREIT Units outstanding - basic | |
| 271,616 | |
| 260,775 | |
| 259,306 | |
| 248,262 | | | 208,896 | | | 171,569 |
Weighted average number of common shares, OP/DownREIT Units, and common stock equivalents outstanding - diluted | |
| 276,699 | |
| 265,728 | |
| 263,926 | |
| 252,659 | | | 214,086 | | | 176,900 |
| | | | | | | | | | | | | | | | | | |
Impact of adjustments to FFO: | |
| | |
| | |
| | |
| | | | | | | |
Cost associated with debt extinguishment and other | | $ | - | | $ | 192 | | $ | 178 | | $ | (277) | | $ | 4,602 | | $ | (3,521) |
Acquisition-related costs/(fees) | | | 3,586 | | | 442 | | | (254) | | | 2,762 | | | 6,076 | | | 2,865 |
Redemption of preferred stock | | | - | | | - | | | - | | | 2,791 | | | 175 | | | (25) |
Joint venture financing and acquisition fee | | | - | | | - | | | - | | | - | | | (2,335) | | | (982) |
Texas joint venture promote and disposition fee income | |
| (10,005) | |
| - | |
| - | |
| - | | | - | | | - |
Long-term incentive plan transition costs | | | 3,537 | | | - | | | - | | | - | | | - | | | - |
Promoted interest on settlement of note receivable, net of tax | | | - | | | - | | | - | | | - | | | - | | | - |
Legal and other costs | |
| 705 | |
| - | |
| - | |
| - | | | - | | | - |
Net gain on the sale of non-depreciable real estate owned | |
| - | �� |
| 1,056 | |
| - | |
| - | | | - | | | - |
Net loss on sale of unconsolidated land | |
| - | |
| - | |
| - | |
| - | | | - | | | - |
Gain on sale of TRS property/marketable securities | | | - | | | - | | | (2,651) | | | (7,749) | | | (9,780) | | | - |
Net gain on prepayment of note receivable | | | - | | | (8,411) | | | - | | | - | | | - | | | - |
Realized/unrealized (gain)/loss on unconsolidated technology investments, net of tax | | | - | | | - | | | - | | | - | | | - | | | - |
Joint venture development success fee | | | - | | | - | | | - | | | - | | | - | | | - |
Severance costs and other restructuring expense | |
| - | |
| - | |
| - | |
| 733 | | | 1,342 | | | 6,803 |
Tax benefit associated with the conversion of certain TRS entities into REITs | |
| - | |
| (5,770) | |
| - | |
| - | | | - | | | - |
Reversal of deferred tax valuation allowance | | | - | | | - | | | - | | | (21,530) | | | - | | | - |
Casualty-related charges/(recoveries), net | | | 2,335 | | | 541 | | | (9,665) | | | 9,262 | | | - | | | 567 |
Casualty-related charges/(recoveries) on unconsolidated joint ventures, net | | | 2,474 | | | - | | | - | | | - | | | - | | | - |
| | $ | 2,632 | | $ | (11,950) | | $ | (12,392) | | $ | (14,008) | | $ | 80 | | $ | 5,707 |
FFO as Adjusted (“FFOA”) attributable to common stockholders and unitholders, diluted | | $ | 461,919 | | $ | 403,476 | | $ | 368,110 | | $ | 340,344 | | $ | 273,660 | | $ | 198,478 |
| | | | | | | | | | | | | | | | | | |
FFO as Adjusted per weighted average common share and unit, diluted | | $ | 1.67 | | $ | 1.52 | | $ | 1.39 | | $ | 1.35 | | $ | 1.28 | | $ | 1.12 |
| | | | | | | | | | | | | | | | | | |
Recurring capital expenditures | |
| (45,467) | |
| (43,921) | |
| (42,707) | |
| (42,249) | | | (44,563) | | | (32,066) |
FFOA attributable to common stockholders and unitholders, diluted | | $ | 416,452 | | $ | 359,555 | | $ | 325,403 | | $ | 298,095 | | $ | 229,097 | | $ | 166,412 |
| | | | | | | | | | | | | | | | | | |
FFOA per weighted average common share and unit, diluted | | $ | 1.51 | | $ | 1.35 | | $ | 1.23 | | $ | 1.18 | | $ | 1.07 | | $ | 0.94 |
112 | UDR
PROXY STATEMENT and notice of annual meeting of SHAREHOLDERS | 2021 |
The following tables are our reconciliation of FFO share information to weighted average common shares outstanding, basic and diluted, for the years ended December 31, 2020, 2019, 2018, 2017, 2016, 2015, 2014, 2013, 2012, 2011 and 2010 (shares in thousands):
| | | | | | | | | | | | | | |
| | Year Ended December 31, | ||||||||||||
| | | 2020 | | 2019 | | 2018 | | 2017 | | 2016 | |||
Weighted average number of common shares and OP/DownREIT Units outstanding — basic | |
| 316,855 | | 308,020 | | | 292,727 | | | 291,845 | | | 290,516 |
Weighted average number of OP/DownREIT Units outstanding | |
| (22,310) |
| (22,773) | |
| (24,548) | |
| (24,821) | | | (25,130) |
Weighted average number of common shares outstanding — basic | |
| 294,545 |
| 285,247 | |
| 268,179 | |
| 267,024 | | | 265,386 |
| |
| |
| | | | | | | | | | |
Weighted average number of common shares, OP/DownREIT Units, and common stock equivalents outstanding — diluted | |
| 320,187 |
| 311,799 | |
| 297,042 | |
| 296,672 | | | 295,469 |
Weighted average number of OP/DownREIT Units outstanding | | | (22,310) |
| (22,773) | |
| (24,548) | |
| (24,821) | | | (25,130) |
Weighted average incremental shares from assumed conversion of stock options | |
| | | - | | | - | | | - | | | - |
Weighted average incremental shares from unvested restricted stock | | | |
| - | |
| - | |
| - | | | - |
Weighted average number of Series E Cumulative Convertible Preferred shares outstanding | | | (2,950) | | (3,011) | | | (3,011) | | | (3,021) | | | (3,028) |
Weighted average number of common shares outstanding — diluted | | | 294,927 | | 286,015 | | | 269,483 | | | 268,830 | | | 267,311 |
Year Ended December 31, | |||||||
| 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | |
Weighted average number of common shares and OP/DownREIT Units outstanding — basic | 271,616 | 260,775 | 259,306 | 248,262 | 208,896 | 171,569 | |
Weighted average number of OP/DownREIT Units outstanding | (12,947) | (9,247) | (9,337) | (9,411) | (7,602) | (5,712) | |
Weighted average number of common shares outstanding — basic | 258,669 | 251,528 | 249,969 | 238,851 | 201,294 | 165,857 | |
Weighted average number of common shares, OP/DownREIT Units, and common stock equivalents outstanding — diluted | 276,699 | 265,728 | 263,926 | 252,659 | 214,086 | 176,900 | |
Weighted average number of OP/DownREIT Units outstanding | (12,947) | (9,247) | (9,337) | (9,411) | (7,602) | (5,712) | |
Weighted average incremental shares from assumed conversion of stock options | - | - | (1,169) | (1,213) | (1,297) | (1,637) | |
Weighted average incremental shares from unvested restricted stock | - | - | (415) | (148) | (857) | (658) | |
Weighted average number of Series E Cumulative Convertible Preferred shares outstanding | - | (3,036) | (3,036) | (3,036) | (3,036) | (3,036) | |
Weighted average number of common shares outstanding — diluted | 263,752 | 253,445 | 249,969 | 238,851 | 201,294 | 165,857 |
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APPENDIX A
UDR, INC.
1999 LONG-TERM INCENTIVE PLAN
(AS AMENDED AND RESTATED MAY [ ], 2021)
ARTICLE 1
PURPOSE
1.1GENERAL. The purpose of the UDR, Inc. 1999 Long-Term Incentive Plan (the “Plan”) is to promote the success, and enhance the value, of UDR, Inc. (the “Company”), by linking the personal interests of its employees, officers, consultants and directors to those of Company shareholders and by providing such persons with an incentive for outstanding performance. The Plan is further intended to provide flexibility to the Company in its ability to motivate, attract, and retain the services of employees, officers, consultants and directors upon whose judgment, interest, and special effort the successful conduct of the Company’s operation is largely dependent. Accordingly, the Plan permits the grant of incentive awards from time to time to selected employees, officers, consultants and directors.
ARTICLE 2
EFFECTIVE DATE
2.1EFFECTIVE DATE. For tax reasons, the Plan was approved by the Board of Directors in interim stages. First, the Board approved the Plan on March 9, 1999 as it relates to Awards of Restricted Stock and Performance Units only (the “First Effective Date”), and the Plan became effective as of the First Effective Date for the limited purpose of (i) making Awards of Restricted Stock on or prior to May 31, 1999 to non-officer employees of the Company and (ii) making cash Performance Unit Awards under ARTICLE 9 of the Plan with respect to a performance period beginning on January 1, 1999.
On January 25, 2000, the Board approved the Plan for the purpose of (i) making Awards of Restricted Stock on or prior to May 31, 2000 to non-officer employees of the Company, (ii) making Awards of Restricted Stock on or prior to May 31, 2000 to certain officers of the Company from shares purchased by the Company on the open market, and (iii) making cash Performance Unit Awards under ARTICLE 9 of the Plan with respect to a performance period beginning on January 1, 2000 (the “Second Effective Date”).
On March 20, 2001, the Board approved the Plan as it relates to all types of Awards under the Plan (the “Third Effective Date”) and the Plan became fully effective as of the Third Effective Date. The Plan was approved by the shareholders of the Company on May 8, 2001.
The Plan was amended and restated by the Board on May 4, 2004 to eliminate the express authority under Section 7.1(c) to pay the exercise price of an Option with a promissory note, which amendment and restatement of the Plan was not subject to shareholder approval.
The Plan was amended and restated by the Board on July 23, 2004 to modify Sections 14.8 and 14.9 to provide that unless otherwise provided in a Participant’s Award Agreement upon a Participant’s Death, Disability or Retirement, all outstanding Options, Stock Appreciation Rights and other Awards in the nature of rights that may be exercised shall become fully exercisable and all restrictions on outstanding Awards shall lapse, which amendment and restatement of the Plan was not subject to shareholder approval.
The Plan was amended and restated by the Board on February 10, 2006 to eliminate the automatic grant of formula awards to non-employee directors and to update non-material terms of the Plan (par value of common stock and other nomenclature) to conform to Maryland versus Virginia corporate law, which amendment and restatement of the Plan was not subject to shareholder approval.
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The Plan was amended and restated by the Board on February 7, 2008 generally as follows: (i) to change the name of the Company from United Dominion Realty Trust, Inc. to UDR, Inc.; and (ii) to provide that the grant price of any Stock Appreciation Right may not be reduced except as provided in Section 15.1 or otherwise with the consent of the shareholders, which amendment and restatement of the Plan was not subject to shareholder approval.
The Plan was amended and restated by the Board on May 30, 2008 generally as follows: (i) to limit the term of Options and Stock Appreciation Rights to 10 years; (ii) to provide that shares of stock that are (a) not issued or delivered as a result of the net settlement of a Stock Appreciation Right or Option, (b) used to pay the exercise price or withholding taxes related to an outstanding Award or (c) repurchased on the open market with the proceeds of the Option exercise price shall not again become available for issuance under the Plan; (iii) to provide that the exercise price per share of an Option shall in no event be less than the Fair Market Value of one share of stock on the date of grant; (iv) to provide that the maximum Fair Market Value of any Awards, other than Options or Stock Appreciation Rights, that may be received by a Participant during any one calendar year shall be $2,000,000; (v) to provide that in no event may a Stock Appreciation Right be exercisable for more than 10 years from the date of its grant; (vi) to provide that, except as provided in Section 15.1, without the consent of shareholders an Award may not be exchanged or bought out if the effect is to lower the exercise price of the Option or the grant price of the Stock Appreciation Right; (vii) to provide that, except as provided in Section 15.1, without consent of the shareholders, an Award may not be granted in substitution of another Award if the effect is to replace an Option or Stock Appreciation Right with an Award with a lower exercise or grant price and (viii) to expand the performance goals.
Subject to shareholder approval, the Plan was amended and restated by the Board on March 12, 2009 generally as follows: (i) to increase the number of shares of Stock available for issuance pursuant to Awards from 4,000,000 to 16,000,000; (ii) to provide that the maximum Fair Market Value of any Awards, other than Options or Stock Appreciation Rights, that may be received by a Participant during any one calendar year shall be $5,000,000, (iii) to provide that the maximum number of shares of Stock with respect to one or more Options and/or Stock Appreciation Rights that may be granted during any one calendar year under the Plan to any one Participant shall be 5,000,000 shares and (iv) to provide that Awards (other than Options or Stock Appreciation Rights) granted from and after the approval of the Plan at the Company’s 2009 Annual Meeting of Stockholders shall count against the Plan reserve as 2.28 shares of Stock for each share of Stock actually subject to the Award. The Company’s shareholders approved the amendment and restatement on May 13, 2009.
The Plan was amended and restated by the Board on February 8, 2013, to revise the treatment of Awards in connection with certain Change of Control transactions, which amendment and restatement of the Plan was not subject to shareholder approval.
Subject to shareholder approval, the Plan was amended and restated by the Board on February 6, 2014 generally as follows: to (i) increase the number of shares of Stock available for issuance pursuant to Awards from 16,000,000 to 19,000,000; (ii) change the annual per Participant limits on Awards (other than Options, SARs and Cash-Based Awards) intended to constitute qualified performance-based compensation under Code Section 162(m) to 1,000,000 shares or, for Cash-Based Awards, $10,000,000; (iii) provide for Cash-Based Awards; and (iv) expand the performance goals. The Company’s shareholders approved the amendment and restatement on May 22, 2014.
The Plan was amended and restated by the Committee on December 4, 2015 to provide for Awards of LTIP Units, which amendment and restatement of the Plan was not subject to shareholder approval.
The Plan was amended and restated by the Committee on February 2, 2017 to provide for flexibility with respect to withholding for tax purposes in accordance with revised standards published by the Financial Accounting Standards Board, which amendment and restatement of the Plan was not subject to shareholder approval.
The Plan was amended and restated by the Board on November 12, 2020, 2020 generally as follows: (i) subject to shareholder approval to increase the number of shares of Stock available for issuance pursuant to Awards from 19,000,000 to 35,000,000; (ii) with respect to awards granted on or after November 12, 2020, to provide for double-trigger vesting in connection with a Change of Control, rather than single-trigger vesting; (iii) to add a one-year minimum vesting period requirement; and (iv) in light of the elimination of the performance-based exception under Code Section 162(m), to expand the performance goals to include any goals the Committee chooses and to remove a provision that required the Committee to establish performance goals prior to the beginning of the performance period or such later date as may be permitted under Code Section 162(m).
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ARTICLE 3
DEFINITIONS
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ARTICLE 4
ADMINISTRATION
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Notwithstanding the above, the Board or the Committee may expressly delegate to a special committee consisting of one or more directors who are also officers of the Company some or all of the Committee’s authority under subsections (a) through (g) above with respect to those eligible Participants who, at the time of grant are not, and are not anticipated to become, either (i) Covered Employees or (ii) persons subject to the insider trading rules of Section 16 of the 1934 Act.
ARTICLE 5
SHARES SUBJECT TO THE PLAN
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ARTICLE 6
ELIGIBILITY
6.1GENERAL. Awards may be granted only to individuals who are employees, officers, consultants or directors of the Company or a Parent or Subsidiary.
ARTICLE 7
STOCK OPTIONS
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If a Participant exercises an Option after termination of employment, the Option may be exercised only with respect to the shares that were otherwise vested on the Participant’s termination of employment.
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ARTICLE 8
STOCK APPRECIATION RIGHTS
ARTICLE 9
PERFORMANCE UNITS
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ARTICLE 10
RESTRICTED STOCK AWARDS
ARTICLE 11
DIVIDEND EQUIVALENTS
11.1GRANT OF DIVIDEND EQUIVALENTS. The Committee is authorized to grant Dividend Equivalents to Participants subject to such terms and conditions as may be selected by the Committee. Dividend Equivalents shall entitle the Participant to receive payments equal to dividends with respect to all or a portion of the number of shares of Stock subject to an Award, as determined by the Committee. The Committee may provide that Dividend Equivalents be paid or distributed when accrued or be deemed to have been reinvested in additional shares of Stock, or otherwise reinvested. Dividend Equivalents shall not be granted with respect to Options or SARs. Dividend Equivalents granted with respect to Performance Units may not be paid except to the extent the underlying shares of Stock have been earned.
ARTICLE 12
OTHER STOCK-BASED AWARDS
12.1GRANT OF OTHER STOCK-BASED AWARDS. The Committee is authorized, subject to limitations under applicable law, to grant to Participants such other Awards that are payable in, valued in whole or in part by reference to, or otherwise based on or related to shares of Stock, as deemed by the Committee to be consistent with the purposes of the Plan, including without limitation shares of Stock awarded purely as a “bonus” and not subject to any restrictions or conditions, convertible or exchangeable debt securities, other rights convertible or exchangeable into shares of Stock, and Awards valued by reference to book value of shares of Stock or the value of securities of or the performance of specified Parents or Subsidiaries. The Committee shall determine the terms and conditions of such Awards.
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ARTICLE 13
OTHER AWARDS
ARTICLE 14
PROVISIONS APPLICABLE TO AWARDS
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ARTICLE 15
CHANGES IN CAPITAL STRUCTURE
15.1GENERAL. In the event of a corporate transaction involving the Company (including, without limitation, any stock dividend, stock split, extraordinary cash dividend, recapitalization, reorganization, merger, consolidation, split-up, spin-off, combination or exchange of shares), the authorization limits under Section 5.1 and 5.4 shall be adjusted proportionately, and the Committee shall adjust Awards to preserve the benefits or potential benefits of the Awards. Action by the Committee shall include: (i) adjustment of the number and kind of shares or other securities which may be delivered under the Plan; (ii) adjustment of the number and kind of shares or other securities subject to outstanding Awards; (iii) adjustment of the exercise price of outstanding Awards; and (iv) any other adjustments that the Committee determines to be equitable. Without limiting the foregoing, in the event a stock dividend or stock split is declared upon the Stock, the authorization limits under Section 5.1 and 5.4 shall be increased proportionately, and the shares of Stock or other securities then subject to each Award shall be increased proportionately without any change in the aggregate purchase price therefor.
ARTICLE 16
AMENDMENT, MODIFICATION AND TERMINATION
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ARTICLE 17
GENERAL PROVISIONS
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| UDR, INC. | | |
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| By: | | |
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UDR, INC. 1745 SHEA CENTER DRIVE SUITE 200 HIGHLANDS RANCH, CO 80129 | VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. ELECTRONIC DELIVERY OF FUTURE SHAREHOLDER COMMUNICATIONS If you would like to reduce the costs incurred by UDR, Inc. in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access Shareholder Communications electronically in future years. VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions. VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to UDR, Inc. c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. | |||||||||||||||||||||||||||||
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TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | ||||||||||||||||||||||||||||||
| | D43447-P49173 | | KEEP THIS PORTION FOR YOUR RECORDS | ||||||||||||||||||||||||||
| | | | DETACH AND RETURN THIS PORTION ONLY | ||||||||||||||||||||||||||
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. | ||||||||||||||||||||||||||||||
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| The Board of Directors recommends that you vote “FOR” each of the nominees listed in Item 1: | | | | | | | | | | | |||||||||||||||||||
| 1. | ELECTION OF DIRECTORS | | | | | | | | | | | | | | |||||||||||||||
| | Nominees: | | For | Against | Abstain | | | | | | | | |||||||||||||||||
| | 1a. Katherine A. Cattanach | | ◻ | ◻ | ◻ | | The Board of Directors recommends that you vote “FOR” Items 2 and 3: | | For | Against | Abstain | | |||||||||||||||||
| | 1b. Jon A. Grove | | ◻ | ◻ | ◻ | | 2. | To ratify the appointment of Ernst & Young LLP to serve as independent registered public accounting firm for the year ending December 31, 2021. | | ◻ | ◻ | ◻ | | ||||||||||||||||
| | 1c. Mary Ann King | | ◻ | ◻ | ◻ | | 3. | Advisory vote to approve named executive officer compensation. | | ◻ | ◻ | ◻ | | ||||||||||||||||
| | 1d. James D. Klingbeil | | ◻ | ◻ | ◻ | | 4. | To approve the Amended and Restated 1999 Long-Term Incentive Plan. | | ◻ | ◻ | ◻ | | ||||||||||||||||
| | 1e. Clint D. McDonnough | | ◻ | ◻ | ◻ | | 5. | To transact such other business as may properly come before the meeting and any adjournment or postponement of the meeting. | | | | | | ||||||||||||||||
| | 1f. Diane M. Morefield | | ◻ | ◻ | ◻ | | NOTE: The shares represented by this proxy with properly executed will be voted in the manner directed herein by the undersigned Shareholder(s). It no direction is made, this proxy will be voted FOR each of the nominees listed in Item 1 and FOR Items 2 and 3. If any other matters properly come before the meeting or any adjournment of the meeting, the person(s) named in this proxy will vote in their discretion. | | | | | | |||||||||||||||||
| | 1g. Robert A. McNamara | | ◻ | ◻ | ◻ | | | | | | | | |||||||||||||||||
| | 1h. Mark R. Patterson | | ◻ | ◻ | ◻ | | | | | | | | |||||||||||||||||
| | 1i. Thomas W. Toomey | | ◻ | ◻ | ◻ | | | | | | | | |||||||||||||||||
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| Please sign exactly as your name(s) appear(s) hereon. All holders must sign. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. If a corporation, please sign in full corporate name by authorized officer. If a partnership, please sign in partnership name by authorized person. | | | | | | ||||||||||||||||||||||||
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| | Signature [PLEASE SIGN WITHIN BOX] | | Date | | | Signature (Joint Owners) | | Date | |
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UDR, INC.
ANNUAL MEETING OF SHAREHOLDERS
May 27, 2021
10:00 a.m., Local Time
Hotel Crescent Court
400 Crescent Court
Dallas, TX 75201
This proxy is solicited on behalf of the Board of Directors of UDR, Inc. for use at the Annual Meeting on May 27, 2021.
The shares of stock held in your account or in a dividend reinvestment account will be voted as you specify on the reverse side.
If no choice is specified, the proxy will be voted "FOR" each of the nominees listed in Item 1, and "FOR" Items 2, 3 and 4.
By signing the proxy, you (i) acknowledge receipt of the notice of annual meeting of shareholders and proxy statement, each dated April 8, 2021, (ii) revoke all prior proxies, and (iii) appoint James D. Klingbeil and Thomas W. Toomey, or either of them, as proxies and attorneys-in-fact, each with the power to appoint his substitute and hereby authorize(s) them to represent and to vote the shares which you would be entitled to vote if then and there personally present on the matters shown on the reverse side and any other matters which may come before the Annual Meeting and any adjournment thereof.
See reverse for voting instructions
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
UDR, Inc.'s Notice of Annual Meeting and Proxy Statement, Form 10-K for the year ended December 31, 2020
and Shareholder Letter are available on the Internet at www.proxyvote.com.
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| | UDR, INC. THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS ANNUAL MEETING OF SHAREHOLDERS MAY 27, 2021 The shareholder(s) hereby appoint(s) James D. Klingbeil and Thomas W. Toomey, or either of them, as proxies and attorneys-in-fact, each with the power to appoint his substitute and hereby authorize(s) them to represent and to vote, as designated on the reverse side of this proxy card, all of the shares of common stock, Series E preferred stock or Series F preferred stock of UDR, Inc. that the shareholder(s) is/are entitled to vote at the Annual Meeting of Shareholders to be held at 10:00 a.m., Local Time on May 27, 2021, at Hotel Crescent Court, 400 Crescent Court, Dallas, TX 75201, and any adjournment or postponement thereof. THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED AS DIRECTED BY THE SHAREHOLDER(S). IF NO SUCH DIRECTIONS ARE MADE, THIS PROXY WILL BE VOTED FOR THE ELECTION OF THE NOMINEES LISTED ON THE REVERSE SIDE FOR THE BOARD OF DIRECTORS, AND FOR ITEMS 2, 3 AND 4. | | | |||||
| | PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY CARD PROMPTLY USING THE ENCLOSED REPLY ENVELOPE | | | |||||
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| | | | CONTINUED AND TO BE SIGNED ON REVERSE SIDE | | | | |
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