(the “Code”), or any similar tax that may hereafter be imposed (the “Excise Tax”), the Company shall pay to the participant an additional amount (the “Gross-Up Payment”). The Gross-Up Payment shall compensate the participant any Excise Tax related to Section 4999 and any federal, state and local taxes paid by the participant due to the Gross-Up Payment. The amount of the Gross-Up Payment shall be calculated by the Company such that the net amount retained by the participant shall be the Severance Payments less any applicable federal, state and local income taxes on the Severance Payments.
The Plan shall be administered by the Committee.
for assistance. The Committee may consult with and rely upon the advice of counsel who may be counsel for the Company or any affiliate.
5.02-3 The Committee shall be the plan administrator under federal laws and regulations applicable to plan administration and shall comply with such laws and regulations. The Committee shall be the agent for service of process on the Plan at the Company’s address.
5.03 | Company and Employer Functions |
5.03-1 All authority of the Company or an Employer shall be exercised by the chief executive officer of the Company or the Employer, who may delegate some or all of the authority to any officer or manager of the Company or the Employer.
5.03-2 The power to amend or terminate this Plan may be exercised only by the Company’s chief executive officer, who may delegate some or all of the authority to any officer of the Company.
5.03-3 The Board of Directors of the Company or any Employer shall have no administrative authority or function with respect to the Plan. Being a member of the Board shall not, in and of itself, make a person a plan fiduciary.
5.04 | Claims and Review Procedures |
5.04-1 Any person claiming a benefit or requesting information, an interpretation or a ruling under the Plan shall present the request in writing to the person designated by the Company; provided, however, that during the 24 months following a Change in Control an eligible employee may initiate arbitration and seek a declaratory order as to whether a material alteration in the employee’s position has occurred. The employee is not required to complete the claims and review procedure set forth in Section 5.04 prior to requesting such declaratory order.
5.04-2 The decision on a claim shall be made by the Company and shall normally be made within 90 days. If special circumstances require an extension of time for processing the claim, the claimant shall be so notified and the time limit shall be 180 days. If the claimant has not been notified of a decision on a claim within the time limit, the claim shall be deemed denied.
5.04.3 If the claim or request is denied, the written notice of denial shall state:
(a) The reasons for denial, with specific reference to the terms of the Plan on which denial is based.
(b) A description of any additional material or information required for review of the claim and an explanation of why it is necessary.
13
(c) | An explanation of the Plan’s claims review procedure. |
5.04-4 Any person whose claim or request is denied, or who has not received a response within 90 days, or within 180 days if special circumstances require an extension of time, may request review by notice in writing to the Committee. The original decision will be reviewed by the Committee or the Committee’s delegate, who may, but shall not be required to, grant the claimant a hearing. On review, whether or not there is a hearing, the claimant may have representation, examine pertinent documents and submit issues and comments in writing.
5.04-5 The decision on review shall normally be made within 60 days. If an extension of time is required for a hearing or other special circumstances, the claimant shall be so notified and the time limit shall be 120 days. The decision shall be in writing and shall state the reasons and the relevant Plan provisions. All decisions on review shall be final and binding on all parties concerned. If the participant does not receive a decision within the time limit, the claim shall be considered wholly denied on review.
5.04-6 Interpretations of the plan shall be determined based on the following:
(a) Where there is no Change in Control, the Company, when acting on a claim under 5.04-2 and 5.04-3, and the Committee, when acting on a review of a claim under 5.04-4 and 5.04-5, shall have full and absolute discretion to determine all questions concerning eligibility and participation and whether or not the conditions for payment of severance benefits have been made, including questions of interpretation of the Plan.
(b) | During the 24 months following a Change in Control, |
(i) the Company and Committee shall apply the standard of review set forth in 3.04-3 to all questions concerning whether a termination was for gross misconduct or gross negligence; and
(ii) the Company shall give deference to the eligible employee’s determination as to whether the employee has experienced an alteration under 3.03-3.
5.04-7 Decisions by the Company on claims shall have no binding effect on the Committee and no precedential value when the Committee is acting on a review of a claim within 24 months of a Change in Control.
5.05 | Indemnity and Bonding |
5.05-1 Subject to the indemnification provisions in the Articles and Bylaws of the Company and any provisions and procedures in the corporate resolutions of the Company, the Company shall indemnify and defend any Plan fiduciary who is an officer, director or employee
14
of the Company against any claim or liability that arises from any action or inaction in connection with the Plan, subject to the following rules:
(a) Coverage shall be limited to actions taken in good faith that the fiduciary reasonably believed were not opposed to the best interest of the Plan.
(b) | Negligence by the fiduciary shall be covered to the fullest extent permitted by law. |
(c) | Coverage shall be reduced to the extent of any insurance coverage. | |
5.05-2 Plan fiduciaries shall be bonded to the extent required by applicable law.
5.06-1 A Committee member who is employed full-time by an Employer shall not be separately compensated for services as Administrator. The Committee shall be reimbursed by the Company for all expenses incurred while acting as Committee.
5.06-2 The Company may elect to pay any administrative fees or expenses and may allocate the cost among the Employers. Otherwise, the expenses and fees shall be paid from Company assets.
ARTICLE VI
General Provisions
6.01 | Enforceability and Exclusive Benefit |
The Company and Employers intend the terms of this Plan, including those relating to the coverage and benefits, to be legally enforceable. The Company and Employers further intend that the Plan be maintained for the exclusive benefit of eligible employees of Employers.
The Company may amend this Plan at any time only by written instrument. No purported oral amendment shall have any effect.
15
The Company may terminate this Plan at any time; provided, however, that the Plan may not be altered, amended or terminated within the 24 months following a Change in Control.
This Plan shall be construed according to the laws of Oregon, except as preempted by federal law.
6.05 | Not Contract of Employment |
Nothing in this Plan shall give any employee the right to continue employment. The Plan shall not prevent discharge of any employee at any time for any reason.
In any suit or action arising out of or in any way pertaining to this Plan, the prevailing party may recover from the other party reasonable attorneys’ fees at trial and on any appeal.
All benefits payable under this Plan shall be unfunded and shall be payable only from the general assets of Employer. The participants shall have no interest in any assets of Employer and shall have no rights greater than the rights of any unsecured general creditor of Employer.
6.08-1 The rights of a participant under this Plan are personal; provided however, following a Change in Control, an eligible employee participant’s spouse or estate (as determined by the Company) will receive any unpaid severance pay to the extent that the circumstances set forth in 6.08-2 are met.
6.08-2 If an eligible employee or participant dies prior to receiving payment of severance pay, the Company shall pay the employee’s spouse or estate any unpaid severance pay if (1) the employee or participant had been notified of a Company-initiated termination or material alteration in position that would have made the employee eligible for severance pay but for the employee’s death; and (2) such termination, notice of termination, material alteration in position or notice of material alteration occurred following a Change in Control and within 24 months of such Change in Control.
6.08-3 No interest of a participant under this Plan may be assigned, transferred, seized by legal process or subjected to the claims of creditors in any way. A participant’s rights
16
under this Plan are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge or encumbrance.
The waiver of a condition of benefits on any occasion shall not constitute a waiver of any other condition on the same occasion or a waiver of the same or any other condition on any other occasion.
6.10 | Obligations of Employers |
The obligations of the Employers under this Plan are obligations to their own employees alone and the Company assumes no obligations to employees of any other Employer.
6.11-1 Any dispute arising out of or in any way pertaining to the interpretation or administration of this Plan shall be submitted to binding arbitration. Except as provided in 5.04-1, no claim may be submitted to arbitration until exhaustion of the claims and review procedure under 5.04. Claims must be submitted to arbitration within six months of the date the claim accrues. Except as specifically provided herein, the arbitration shall be governed under Federal Arbitration Act. The parties shall select a mutually agreeable arbitrator. If the parties are unable to agree on the selection of an arbitrator within thirty days, each party shall designate one arbitrator from the list of Oregon and Washington arbitrators maintained by the Judicial Arbitration and Mediation Services (J.A.M.S) office in Portland, Oregon. The arbitrators so selected shall select a third arbitrator. The arbitration shall be conducted in Portland, Oregon with no attorneys’ fees or costs to be awarded to either side; provided however, that in the event of a dispute concerning whether an employee has experienced a material alteration in position following a Change in Control, a prevailing employee shall be entitled to an award of reasonable attorneys fees and costs (including without limitation interest on any overdue payment).
17
6.11-2 Any claim involving a challenge to the exercise of discretion shall be determined by the arbitrator based upon substantial evidence on the record. Any claim involving a decision by the Company or Committee that is to be based upon the preponderance of the evidence (see 3.04-3) shall be determined by the arbitrator based upon the preponderance of the evidence.
Effective Date: December 1, 1998
Adopted: December 1, 1998
Company | | PACIFICORP |
| | By |
/s/ Michael J. Pittman
|
| | |
|
| | | Michael J. Pittman |
| | Date: December 1, 1998
|
18
EXHIBIT A
Severance Pay
1. | Participants entitled to severance benefits shall receive severance pay as follows: |
Level 1: Two times annual cash compensation
Level 2: One times annual cash compensation
2. | “Annual cash compensation” shall mean the sum of the following: |
(a) The eligible employee’s annualized base salary rate in effect at the time of material alteration in the position or termination, whichever is greater.
(b) The eligible employee’s guideline incentive award in effect at the time of material alteration in the position or termination, whichever is greater, as determined by Employer in accordance with the applicable incentive program.
(c) The eligible employee’s annualized vehicle allowance in effect at the time of material alteration in the position or termination, whichever is greater.
3. A noncompetition agreement required by Employer as a condition for severance benefits shall be for a period of two years for participants entitled to Level 1 severance benefits and for a period of one year for participants entitled to Level 2 severance benefits.
EXHIBIT B
Change In Control Severance Benefits
1. Participants entitled to severance benefits in the 24 months following a Change in Control as defined in 3.03-6 will be designated by the Personnel Committee Board into one of the following three categories for severance benefits.
- 3 times annual cash compensation
- 2.5 times annual cash compensation
- 2 times annual cash compensation
2. During the 24 months following the Change in Control, the Company shall not change the designation of employees in effect at the time of the Change in Control. The Personnel Committee may change the designation of employees from 2 times annual cash compensation to 2.5 times annual cash compensation at any time in the 24 months following a Change in Control (as defined in Section 3.03-6) but cannot reduce the benefit during this 24 month period.
3. | “Annual cash compensation” shall mean the sum of the following: |
(a) The eligible employee’s annualized base salary rate in effect immediately prior to the material alteration in the position or at the time of termination, whichever is greater.
(b) The eligible employee’s guideline incentive award in effect immediately prior to the material alteration in the position or at the time of termination, whichever is greater.
(c) The eligible employee’s annualized vehicle allowance in effect immediately prior to the material alteration in the position or at the time of termination, whichever is greater.
4. Subject to 4.02 of the Plan, participants entitled to severance benefits in the 24 months following a Change in Control (as defined in Section 3.03-6) shall receive Group Health Continuation Benefits as follows:
Years of Service | Months of Continued Benefits |
0-5 | 6 |
6-10 | 12 |
11-15 | 18 |
16 or more | 24 |
5. A noncompetition agreement required by Employer as a condition for severance benefits following a Change in Control shall be for a period of one year for all participants.
2