EXHIBIT G
CHEMUNG FINANCIAL CORPORATION
One Chemung Canal Plaza
Elmira, New York 14901
Notice of 2002 Annual Meeting of Shareholders
And Proxy Statement
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Subsidiaries: Chemung Canal Trust Company
CFS Group, Inc.
April 5, 2002
Dear Shareholder:
You are cordially invited to attend our Annual Meeting of Shareholders at 7:00 p.m. on Wednesday, May 15, 2002, at the Clemens Center in Elmira, New York. Parking will be available in the Chemung Canal Trust Company main lot or in the parking garage located on Gray Street.
In addition to the formal items of business, we will review your Company's financial performance during 2001, discuss this year's first quarter results and plans for 2002, and answer questions from our shareholders. Following the meeting, our officers and staff look forward to enjoying conversation and refreshments with those of you who are able to attend.
It is important for you to be represented at the meeting, whether or not you plan to attend. Please mark, sign and date the enclosed proxy card and return it in the enclosed envelope.
Sincerely yours,
Jan P. Updegraff
President and
Chief Executive Officer
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CHEMUNG FINANCIAL CORPORATION
One Chemung Canal Plaza
P.O. Box 1522
Elmira, New York 14902
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
Date/Time: | 7:00 p.m. on Wednesday, May 15, 2002 | |
Place: | Clemens Center 116 East Gray Street Elmira, NY 14901 | |
Items of Business: | (1) | Election of five directors, and |
(2) | Transaction of other business properly brought before the meeting. | |
Who May Vote: | Shareholders of record as of March 29, 2002. | |
Annual Report & Proxy Statement: | Copies of the 2001 Annual Report & Proxy Statement are enclosed. | |
Date of Mailing: | This Notice and the Proxy Statement are being mailed to stockholders on or about April 5, 2002. | |
BY ORDER OF THE BOARD OF DIRECTORS Jane H. Adamy, Secretary |
April 5, 2002
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TABLE OF CONTENTS
Questions About the Meeting | 3 |
Election of Directors and Nominee Biographies | 5 |
Standing Director Biographies | 6 |
Security Ownership of Certain Beneficial Owners & Management | 7 |
Personnel Committee Report on Executive Compensation | 11 |
Executive Compensation | 12 |
Pension Plans & Employment Contracts | 13 |
Comparative Return Performance Graph | 15 |
Board of Directors Information | 16 |
Audit Committee Report | 17 |
Other Information | 18 |
Director Business Relationships | 19 |
Section 16(a) Beneficial Ownership Reporting | 19 |
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QUESTIONS ABOUT THE MEETING
What do I need to know about Chemung Financial Corporation and Chemung Canal Trust Company?
Chemung Canal Trust Company (the "Bank") is the wholly owned banking subsidiary of Chemung Financial Corporation (the "Corporation"), and unless otherwise stated, financial and other information, which also includes the Corporation's wholly owned subsidiary CFS Group, Inc., is presented on a consolidated basis.
What am I voting on?
You are voting on the re-election of five directors to the Corporation's Board of Directors.
Who may vote?
You may vote if you owned the Corporation's stock at the close of business on March 29, 2002. As of March 12, 2002, there were 3,945,616 shares of common stock outstanding.
How do I vote?
Please vote by signing, dating, and returning each proxy card you receive in the prepaid envelope. Also, indicate in the space provided on the proxy card if you plan to attend the meeting.
Can I change my mind after indicating my vote and returning the proxy card?
Yes. You may change your vote any time before the polls close at or before the annual meeting by:
(a) | signing and returning another proxy card indicating a later date; or |
(b) | attending the annual meeting and voting in person; or |
(c) | revoking your proxy by notifying the Corporate Secretary in writing. |
What if I return my proxy card but do not provide voting instructions?
Properly signed proxies received without voting instructions will be voted FOR the nominee directors.
How are votes counted?
Each share of Common Stock is entitled to one vote. There are no cumulative voting rights. Nominees for director will be elected by a plurality of votes cast. Any other matter requires the affirmative vote of a majority of votes cast except as otherwise provided in the Corporation's Certificate of Incorporation or By-laws. Only shares voted in favor of a nominee will be counted toward the achievement of plurality. Votes withheld (including broker non-votes) and abstentions are counted as present for the purpose of determining a quorum but are not counted as votes cast.
Who pays for the solicitation of proxies?
The cost of soliciting proxies will be borne by the Corporation. In addition to solicitations by mail, some of the directors, officers, and regular employees of the Corporation and the Bank may conduct additional solicitations by telephone and personal contacts without additional remuneration. American Stock Transfer & Trust Company, theCorporation's transfer agent, will aid the Corporation in the solicitation of proxies and proxy vote tabulations. If you hold your stock in "street" name, the transfer agent will request the appropriate nominees, brokerage houses, custodians and fiduciaries to forward soliciting material to you at the Corporation's expense.
What is the deadline for submitting shareholder proposals?
Shareholders desiring to present proposals in next year's proxy statement and at the 2003 Annual Meeting of Shareholders, including director nominations, must submit their proposal to the Corporate Secretary on or before December 5, 2002. Each shareholder proposal must comply with the rules and regulations of the Securities and Exchange Commission in order to be included in next year's proxy statement.
Who are the Corporation's independent auditors?
The firm of KPMG LLP has acted as the Corporation's independent auditors since 1990, and the directors have appointed KPMG LLP to continue in service throughout 2002. Representatives of KPMG LLP will be present at the Annual Meeting to answer your questions.
Is there any other business to come before the meeting?
Management knows of no other business to be presented for consideration, other than the election of five directors. If other matters are properly presented, the proxies intend to vote in accordance with their best judgment.
How do I obtain an Annual Report on Form 10-K?
You may obtain a copy of Chemung Financial Corporation's 2001 Annual Report on Form 10-K filed with the Securities and Exchange Commission without charge if you would like more detailed information concerning the Corporation. To obtain a copy, write to: Jane H. Adamy, Vice President & Secretary, Chemung Canal Trust Company, One Chemung Canal Plaza, P. O. Box 1522, Elmira, NY 14902, or e-mail your request to our website: www.chemungcanal.com.
ELECTION OF DIRECTORS AND NOMINEE BIOGRAPHIES
Who are the nominees this year?
Robert E. Agan, Stephen M. Lounsberry III, Dr. Thomas K. Meier, Charles M. Streeter, Jr. and Nelson Mooers van den Blink have each been nominated for election to the Corporation's Board of Directors. If elected, each nominee will hold the office of director for three years or until attainment of age 72.
What are the backgrounds of this year's nominees?
ROBERT E. AGAN,Age 63, Director since 1986 | |
Formerly Chairman of the Board and Chief Executive Officer of Hardinge Inc., a worldwide machine tool manufacturer. | |
STEPHEN M. LOUNSBERRY III,Age 48, Director since 1995 | |
President of Applied Technology Manufacturing, a manufacturer of machined industrial and railroad component parts. | |
THOMAS K. MEIER,Age 61, Director since 1988 | |
President of Elmira College. | |
CHARLES M. STREETER, JR.,Age 62, Director since 1985 | |
President of Streeter Associates, Inc., a general building contractor. | |
NELSON MOOERS VAN DEN BLINK,Age 67, Director since 1985 | |
Chairman of the Board, Chief Executive Officer and Treasurer of The Hilliard Corporation, a motion control equipment, oil reclaimer and filter manufacturer. | |
STANDING DIRECTOR BIOGRAPHIES
What are the backgrounds of the directors not standing for election this year?
TERM EXPIRING IN 2003: | |
DAVID J. DALRYMPLE,Age 48, Director since 1993 | |
President of Dalrymple Holding Corporation, parent company for several construction materials and highway construction companies. Mr. Dalyrmple is the brother of Robert H. Dalrymple, also a Director of the Corporation. | |
JOHN F. POTTER,Age 56, Director since 1991 | |
President of Seneca Beverage Corporation, a wholesale distributor of beer and water products. | |
WILLIAM C. UGHETTA,Age 69, Director since 1985 | |
Lawyer, of Counsel to the law firm of Sayles & Evans; | |
Formerly Senior Vice President and General Counsel of Corning Incorporated, a diversified manufacturing company; | |
Director of Covance, Inc.; | |
Director of GlobalLift Technologies, Inc.; | |
Vice Chairman of the Board of Trustees of Corning Community College. | |
JAN P. UPDEGRAFF,Age 59, Director since 1996 | |
President and Chief Executive Officer of the Corporation and Bank; | |
Formerly Vice President and Treasurer of the Corporation and Chief Operating Officer and Executive Vice President of the Bank. | |
TERM EXPIRING IN 2004: | |
ROBERT H. DALRYMPLE,Age 51, Director since 1995 | |
Secretary of Dalrymple Holding Corporation, a parent company for several construction materials and highway construction companies. Mr. Dalrymple is the brother of David J. Dalrymple, also a Director of the Corporation. | |
FREDERICK Q. FALCK,Age 53, Director since 1997 | |
President of L.M. Trading Company, an agricultural investment corporation; | |
Vice President of Arnot Realty Corporation; | |
President and former Chairman of The Rathbone Corporation. | |
RALPH H. MEYER, Age 62, Director since 1985 | |
Retired since August 1, 1998; | |
Formerly President and Chief Executive Officer of Guthrie Healthcare System, a vertically integrated health care delivery system. | |
RICHARD W. SWAN, Age 53, Director since 1985 | |
President of Swan & Sons-Morss Co., Inc., an insurance brokerage agency. | |
WILLIAM A. TRYON, Age 71, Director since 1987 | |
Chairman of the Board and Chief Executive Officer of Trayer Products, Inc., an automotive, truck and other industrial parts manufacturer; | |
Financial Representative of Northwestern Mutual Financial Network; | |
Formerly Chairman of Perry & Carroll, Inc., an insurance brokerage agency; | |
Formerly a Director of the Bank from 1964 to 1976. |
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS & MANAGEMENT |
The following table shows how much of the Corporation's common stock is owned by directors, named executive officers and owners of more than five percent of our outstanding stock as of February 28, 2002.
Name of Beneficial Owner | Amount & Nature of | Percent of Shares |
Chemung Canal Trust Company |
528,5771 | 13.4% |
Chemung Canal Trust Company |
369,7902 | 9.4% |
David J. Dalrymple |
632,0413, 5 | 16.0 % |
Robert H. Dalrymple |
591,5164, 5 | 15.0% |
Robert E. Agan | 15,5356 | * |
James E. Corey III | 8,4617 | * |
Jerome F. Denton | 8,6407 |
* |
Frederick Q. Falck | 131,3296, 8 | 3.3% |
Stephen M. Lounsberry III | 22,9966 | * |
Thomas K. Meier | 9,3116 | * |
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS & MANAGEMENT | |||
Name of Beneficial Owner (and address if Ownership Exceeds 5%) | Amount & Nature of Stock Beneficially Owned | Percent of Shares Outstanding* | |
Ralph H. Meyer |
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John F. Potter |
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Charles M. Streeter, Jr. |
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Richard W. Swan |
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William A. Tryon |
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William C. Ughetta |
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Jan P. Updegraff |
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Nelson Mooers van den Blink |
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All Directors and Executive Officers as a group (21 persons) |
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* |
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS & MANAGEMENT (Continued)
FOOTNOTES
1 | Held by the Bank in various fiduciary capacities, either alone or with others. Includes 28,248 shares held with sole voting and dispositive powers, 500,329 shares held with shared power to vote and 306,647 shares held with shared dispositive power. Shares held in a co-fiduciary capacity by the Bank are voted by the co-fiduciary in the same manner as if the co-fiduciary were the sole fiduciary. Shares held by the Bank as sole trustee will be voted by the Bank only if the trust instrument provides for voting of the shares at the direction of the grantor or a beneficiary and the Bank actually receives voting instructions. |
2 | The Plan participants instruct the Bank as trustee how to vote these shares. If a participant fails to instruct the voting of the shares, the Bank votes these shares in the same proportion as it votes all of the shares for which it receives voting instructions. Plan participants have dispositive power over these shares subject to certain restrictions. |
3 | Includes 101,407 shares held directly, 3,808 shares held as custodian for Mr. Dalrymple's children, 448,510 shares held by the Dalrymple Family Limited Partnership of which David J. Dalrymple and Robert H. Dalrymple are sole general partners, and 78,316 shares held by Dalrymple Holding Corporation, of which David J. Dalrymple and Robert H. Dalrymple are officers, directors and principal shareholders. Excludes 7,176 shares held by Mr. Dalrymple's spouse as to which Mr. Dalrymple disclaims beneficial ownership. See footnote 5. |
4 | Includes 64,690 shares held directly, 448,510 shares held by the Dalrymple Family Limited Partnership of which David J. Dalrymple and Robert H. Dalrymple are sole general partners, and 78,316 shares held by Dalrymple Holding Corporation of which David J. Dalrymple and Robert H. Dalrymple are officers, directors and principal shareholders. Excludes 4,600 shares held by Mr. Dalrymple's spouse as to which Mr. Dalrymple disclaims beneficial ownership. See footnote 5. |
5 | Excludes 30,230 shares held by Susquehanna Supply Company of which David J. Dalrymple and Robert H. Dalrymple each own 23.1% of the outstanding common stock. Because of the definition of "beneficial ownership" under Section 13 of The Exchange Act, David and Robert Dalrymple are each listed as beneficial owners of 526,826 of the same shares. Without such multiple counting, David and Robert Dalrymples' aggregate beneficial ownership would equal 17.67% of the Corporation's outstanding shares. |
6 | Includes shares that Messrs. Agan (14,635), Falck (3,187), Lounsberry (5,847), Meier (2,311), Meyer (11,666), Potter (11,625), Streeter (5,228), and Ughetta (6,696) have credited to their accounts in memorandum unit form under the Corporation's Deferred Directors Fee Plan. The deferred fees held in memorandum unit form will be paid solely in shares of the Corporation's Common Stock pursuant to the terms of the Plan and the election of the Plan participants. Shares held in memorandum unit form under the Plan have no voting rights. |
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS & MANAGEMENT (Continued) FOOTNOTES | |
7 | Includes all shares of Common Stock of the Corporation held for the benefit of each Executive Officer by the Bank as trustee of the Bank's Profit-Sharing, Savings and Investment Plan. Messrs. Updegraff, Corey and Denton have an interest in 7,156, 5,682, and 7,278 such shares held by the Plan, respectively. |
8 | Includes 1,800 shares held directly and 126,342 shares held in trusts over which Mr. Falck has voting and dispositive power. Excludes 142,463 shares owned by The Rathbone Corporation of which Mr. Falck is an officer and director. |
9 | Includes 13,894 shares owned by Seneca Beverage Corporation, of which Mr. Potter is an officer, director and principal shareholder. |
10 | Includes 11,700 shares owned by Swan & Sons-Morss Co., Inc., of which Mr. Swan is an officer, director and one of the principal shareholders, 33,255 shares held in trusts over which Mr. Swan has voting and dispositive power, and 480 shares held by Mr. Swan as custodian for his minor children. Does not include 4,316 shares held by others as trustees for a trust of which Mr. Swan is an income beneficiary or 4,236 shares held by Mr. Swan's spouse as to which Mr. Swan disclaims beneficial ownership. |
11 | Excludes 2,438 shares held by Mr. Tryon's spouse as to which Mr. Tryon disclaims beneficial ownership. |
12 | Excludes 500 shares held by Mr. Updegraff's spouse as to which Mr. Updegraff disclaims beneficial ownership. |
13 | Does not include 25,891 shares owned by spouses of certain officers and directors as to which shares such officers and directors disclaim beneficial ownership. Does not include 526,826 shares included under each of David J. and Robert H. Dalrymple (see footnote 5). Also does not include 102 shares of preferred stock owned by directors, certain officers and their spouses of CCTC Funding Corp., a subsidiary of the Bank, a Real Estate Investment Trust under the Internal Revenue Code. |
PERSONNEL COMMITTEE REPORT ON EXECUTIVE COMPENSATION OF MANAGEMENT
The Personnel Committee of the Board of Directors furnishes the following report on executive compensation:
What is our philosophy of executive compensation?
Under the supervision of the Committee (comprised entirely of outside directors), the Corporation has developed and implemented compensation policies that seek to enhance the profitability of the Bank and the Corporation, thus enhancing shareholder value. The executive compensation program consists of base pay, an annual management incentive bonus, and a long-term incentive bonus. The Committee feels that this philosophy provides fair and competitive compensation that attracts and retains well-qualified executives.
How is the Chief Executive Officer compensated?
The Board of Directors, upon recommendation of the Committee, sets the annual compensation of the Chief Executive Officer. The recommendation of the Committee follows substantial review of comparative information including executive compensation for similarly situated banks and bank holding companies. Key criteria include Return on Average Tier I Equity, Return on Average Assets and dividend performance. The Committee determined that the performance of the Bank was well within the range reported by its peers and that the compensation paid by the Bank was appropriate in comparison to the peer group. Incentive bonus payments to the CEO, based upon performance relative to goals, are determined at year-end. Based upon 2001 performance, Mr. Updegraff received an incentive bonus of $25,000 plus 300 shares of Chemung Financial Corporation stock.
How are other executive officers compensated?
In recommending to the Board of Directors the compensation and bonuses of the executive vice presidents and auditor, the Committee reviews a recommendation by the CEO that is based on a number of factors including individual and organizational performance, merit increases and responsibility levels.
The Committee believes the compensation policies, plans and programs implemented by the Committee have and will contribute to improving the long term financial performance of the Corporation.
William C. Ughetta, Chairman | Frederick Q. Falck | Richard W. Swan |
Robert E. Agan | Thomas K. Meier | William A. Tryon |
David J. Dalrymple | Ralph H. Meyer |
EXECUTIVE COMPENSATION
Who are the named executive officers whose compensation exceeds $100,000 for 2001?
Summary Compensation Table | ||||
Annual Compensation | ||||
Name and Principal |
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1 | Includes amounts allocated for the year indicated under the Bank's Profit-Sharing, Savings and Investment Plan. | |||
2 | Includes 300 shares of Chemung Financial Corporation stock with a value of $28.05 per share. | |||
NOTE:The officers of the Corporation are not separately compensated for services rendered to the Corporation. |
PENSION PLANS & EMPLOYMENT CONTRACTS
Pension Plans
The following table shows the estimated annual retirement benefits payable from the Chemung Canal Trust Company Pension and Executive Supplemental Pension Plans, based upon a straight-life annuity form of payment, payable on retirement at age 65, and assuming final average earnings as shown. Employees vest fully following 5 years of service, normal retirement age is 65, and reduced benefit payments are available for early retirement at or after age 55.
Average Annual Compensation |
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$100,000 | 24,122 | 32,162 | 40,203 | 47,243 | 54,284 |
$150,000 | 37,997 | 50,662 | 63,328 | 74,493 | 85,659 |
$200,000 | 51,872 | 69,162 | 86,453 | 101,743 | 117,034 |
$250,000 | 65,747 | 87,662 | 109,578 | 128,993 | 148,409 |
$300,000 | 79,622 | 106,162 | 132,703 | 156,243 | 179,784 |
1Maximum number of years allowed under the terms of the Pension Plan. |
The Pension Plan provides an annual benefit of 1.2% for each year of credited service to a maximum of 25 years; and, for each additional year to a maximum of 10 years, 1% of the above average annual compensation (exclusive of bonuses); plus, for each year of credited service to a maximum of 35 years, 0.65% of average compensation in excess of the average of the taxable wage base in effect under Section 230 of the Social Security Act for each year in the 35-year period ending with the year in which the participant attains Social Security retirement age. The average taxable wage base was $37,214 for a participant attaining age 65 in 2001.
The named executive officers of the Corporation and the Bank had the following credited full years of service under the Plan as of December 31, 2001: Jan P. Updegraff--31, James E. Corey III--14, and Jerome F. Denton--29.
The Bank's non-qualified Executive Supplemental Pension Plan provides a benefit equal to the benefit which would have been paid under the terms of the Bank's Pension Plan without regard to limitations under the Internal Revenue Code less the amount payable under the Pension Plan. From time to time the Board of Directors may select executives as participants in the plan. Currently, Mr. Updegraff is the only active employee participating.
Employment Contracts
The Bank has employment contracts with twenty-three of its senior officers, all vice president level and above. The contracts provide that in the event of termination of any of these officers' employment without cause, the officer shall continue to receive his or her salary at the level then existing and the customary fringe benefits which he or she is then receiving for a period ending December 31, 2004, except for Ms. Deborah Adams, Mrs. Jane Adamy, Mrs. Janice Bennett, and Messrs. Bissonette, Burke, Carr, Cunningham, Hatlee, Kravec and Wirth whose guaranteed terms end December 31, 2003. The contracts further provide that they may be extended by the Board of Directors on a year-to-year basis and also may be terminated for cause upon thirty days' notice.
COMPARATIVE RETURN PERFORMANCE GRAPH
Comparison of Five-Year Cumulative Total Returns For Fiscal Years
Ending December 31, 1997 - 2001 Among Chemung Financial Corporation,
CRSP Total Returns Index for NASDAQ Stock Market (US Companies) and NASDAQ - Bank Stocks Index
(OMITTED GRAPHIC MATERIAL - SEE APPENDIX)
1996 | 1997 | 1998 | 1999 | 2000 | 2001 | |
Chemung Financial Corporation | 100.00 | 127.04 | 174.59 | 165.34 | 144.30 | 202.56 |
CRSP NASDAQ Composite | 100.00 | 122.48 | 172.68 | 320.89 | 193.01 | 153.15 |
NASDAQ - Bank Stocks | 100.00 | 167.41 | 166.33 | 159.89 | 182.38 | 197.44 |
The cumulative total return includes (i) dividends paid and (ii) changes in the share price of the Corporation's Common Stock and assumes that all dividends were reinvested. The above graph assumes that the value of the investment in Chemung Financial Corporation and each index was $100 on December 31, 1996.
The CRSP Total Returns Index for NASDAQ Stock Market (US Companies) and Bank Stocks indices were obtained from the Center for Research in Security Prices (CRSP), University of Chicago, Chicago, Illinois.
BOARD OF DIRECTORS INFORMATION
How often did the Board meet during fiscal year 2001?
The Board of Directors of the Corporation held ten scheduled and two special meetings and the Board of Directors of the Bank held twelve regularly scheduled meetings and two special meetings during the year ended December 31, 2001.
With the exception of Dr. Meier, who attended 73% of the Corporation's board meetings and 73% of the total Corporation's and Bank's board and committee meetings, each director of the Corporation and the Bank attended at least 75% of the board and committee meetings of which they were members.
What standing Board Committees exist at the Bank?
The following table shows the standing Committees, membership of each, and number of meetings held in 2001.
Name | Executive | Loan | Trust & Employee Benefits | Portfolio | Audit | Personnel |
Agan | X* | X | X | |||
D.J.Dalrymple | X* | X | X | |||
R.H. Dalrymple | X | X | X* | |||
Falck | X | X | X | |||
Lounsberry | X | X | X | |||
Meier | X | X | X | |||
Meyer | X* | X | X | |||
Potter | X | X* | X | |||
Streeter | X | X | X | |||
Swan | X | X | X | |||
Tryon | X | X | X | |||
Ughetta | X | X | X* | |||
Updegraff | X | X | X | X | ||
van den Blink | X | X | X | |||
# of Meetings in 2001 | 5 | 12 | 12 | 4 | 4 | 4 |
*Committee Chair
TheExecutive Committee may, subject to limitations under applicable law and the By-Laws, act on behalf of the Board whenever the Board is not in session. Actions taken will be reported at the next regular meeting of the Board.
TheLoan Committee establishes policy for the Bank's lending functions as determined under applicable regulations and/or the By-Laws.
TheTrust and Employee Benefits Committee passes on all questions of policy bearing upon the investment of trust funds and the general conduct of the estate, agency, and fiduciary business of the Bank. The Committee also has responsibility for the Bank's own benefit plans and reviews the trust and investment policies and performance.
ThePortfolio Committee passes on all questions of policy relating to the oversight of the Bank's investment portfolio and internal administrative functions.
TheAudit Committeeis composed of independent directors for which information regarding the functions performed by the Committee, its membership, and the number of meetings held during the fiscal year, is set forth in the "Audit Committee Report," included in this annual proxy statement. The Audit Committee is governed by a written charter approved by the Board of Directors.
ThePersonnel Committee is responsible for the nomination of officers and makes compensation recommendations for the president, executive vice presidents and the auditor.
How are Directors compensated?
Each non-employee director of the Bank receives an annual retainer of $5,500 and a fee of $300 for each meeting of the Board of Directors and its committees attended. The Chair of each committee receives $350 for each committee meeting attended. Only one fee is paid for attendance at meetings that serve both the Corporation and the Bank. Employee directors receive no fees for their services as Directors.
A Deferred Directors Fee Plan for non-employee Directors provides that Directors may elect to defer receipt of all or any part of their fees. Deferrals are credited with either interest compounded quarterly at the Applicable Federal Rate for short-term debt instruments or converted to units which appreciate or depreciate as would an actual share of the Corporation's common stock purchased on the deferral date. Cash deferrals will be paid in cash. Units will be paid in shares of common stock.
AUDIT COMMITTEE REPORT
The Chemung Financial Corporation Board of Directors' Audit Committee is comprised of six directors who are not officers of the Corporation. Under currently applicable rules, all members are considered independent. The Audit Committee operates under a written charter adopted by the Board of Directors.
The Audit Committee held four meetings during 2001. The meetings were designed to facilitate and encourage private communication among the Audit Committee, the internal auditors and the Corporation's independent public accountants, KPMG LLP ("KPMG"). Management is responsible for the Company's internal controls and financial reporting process. The Audit Committee believes that management maintains an effective system of internal controls which results in fairly presented financial statements.
The Audit Committee has reviewed and discussed the Corporation's audited consolidated financial statements for the year ended December 31, 2001, with management and KPMG. The Audit Committee has also discussed with KPMG the matters required by Statement on Auditing Standards No. 61,Communication with Audit Committees. The Audit Committee has received from KPMG the written disclosures and the letter regarding KPMG's independence, as required by Independence Standards Board Standard No. 1,Independence Discussions with Audit Committees. Fees for services provided by the independent accountants for the 2001 fiscal year are as follows: audit fees (including quarterly reviews) - $92,800; financial systems and implementation fees - none; and all other fees (consisting primarily of fees related to income tax services and required audits of employee benefit plans) - $62,305. The Audit Committee discussed KPMG's independence with KPMG and has considered whether the non-audit services provided by K PMG during the year ended December 31, 2001, were compatible with maintaining KPMG's independence. The Audit Committee has concluded that the non-audit services provided do not impair the independence of KPMG.
Based on the Audit Committee's discussion with management and KPMG, and its review of the information described in the preceding paragraph, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in Chemung Financial Corporation's Annual Report on Form 10-K for the year ended December 31, 2001, for filing with the Securities and Exchange Commission. The Committee and the Board have also appointed KPMG as the Corporation's independent auditors for 2002.
The Audit Committee of the Board of Directors of Chemung Financial Corporation:
Robert H. Dalrymple, Chairman | John F. Potter |
Robert E. Agan | Charles M. Streeter, Jr. |
Stephen M. Lounsberry III | Nelson Mooers van den Blink |
OTHER INFORMATION
Some of the Bank's directors and officers, and entities with which they are associated, are customers of the Bank in the ordinary course of business and are indebted to the Bank. The Bank anticipates that some of these directors, officers and entities will continue to be customers of and indebted to the Bank on similar terms in the future. All loans to these individuals and entities are made in the ordinary course of business, involve no more than a normal risk of collectibility and are on substantially the same terms, including interest rates and collateral requirements, as those services provided for comparable transactions with unaffiliated persons and entities.
The Bank has purchased and paid for insurance from Continental Casualty Company providing for reimbursement of directors and officers of the Corporation and the Bank for their costs and expenses for claims based on "wrongful acts" in connection with their duties as directors or officers, including actions as fiduciaries of the Bank's Pension and Profit-Sharing Plans. This insurance coverage, expiring in April 2002, has an annual cost of $11,250.
DIRECTOR BUSINESS RELATIONSHIPS
The Bank retained Sayles & Evans, a law firm of which Mr. Ughetta is of counsel, for legal services during 2001 and expects to retain Sayles & Evans for legal services during the current year.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Corporation's directors, certain executive officers, and ten percent shareholders (collectively "Reporting Persons") to file with the Securities and Exchange Commission ("SEC") initial reports of ownership and changes in beneficial ownership (the "Reports"). SEC regulations require Reporting Persons to furnish the Corporation with copies of all Reports filed.
Based solely on review of the Reports furnished to the Corporation and written representation from the Reporting Persons that no other reports were required for the year ended December 31, 2001, the Corporation's Reporting Persons complied with these requirements.
BY ORDER OF THE BOARD OF DIRECTORS
Jane H. Adamy
Secretary
Date: April 5, 2002
One Chemung Canal Plaza
Elmira, New York 14902
www.chemungcanal.com
CHEMUNG FINANCIAL CORPORATION
ANNUAL MEETING OF SHAREHOLDERS - MAY 15, 2002
PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
OF CHEMUNG FINANCIAL CORPORATION
John B. Hintz and Daniel Agan, each with power of substitution and with all powers and discretion the undersigned would have if personally present, are hereby appointed the Proxy Agents to represent the undersigned at the Annual Meeting of Shareholders of Chemung Financial Corporation, to be held on May 15, 2002 (including any adjournments or postponements thereof) and to vote all shares of Common Stock of Chemung Financial Corporation which the undersigned is entitled to vote on all matters that properly come before the meeting, subject to any directions indicated.
(To be signed on Reverse Side)
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THIS PROXY WILL, WHEN PROPERLY EXECUTED, BE VOTED AS DIRECTED. IF NO DIRECTIONS TO THE CONTRARY ARE GIVEN, THE PROXY AGENTS INTEND TO VOTE FOR THE NOMINEES.
NOMINEES: | 3-year term: | ||||||||
FOR | WITHHELD | ||||||||
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Stephen M. Lounsberry III | |||||||||
Thomas K. Meier | |||||||||
Charles M. Streeter, Jr. | |||||||||
Nelson Mooers van den Blink | |||||||||
For, except vote withheld from the following nominee(s): | |||||||||
| |||||||||
I/We will attend the Meeting | |||||||||
Number in group | ____ | ||||||||
______________________ | DATE | ________ | ___________________ | DATE | _________ | ||||
Signature | Signature If Held Jointly |
NOTE: Please sign exactly as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee, custodian or guardian, please give full title as such.