maximizes the net financial reward to Mr. Miller of the compensation he receives from the Corporation.
The NEOs and other employees of the Bank have built the Corporation into the successful enterprise that it is today, and the Compensation Committee believes that it is important to protect them in the event of a change of control. Further, it is the Committee’s belief that the shareholders will be best served if the interests of management are aligned with the interests of the shareholders. Providing change of control benefits should eliminate, or at least reduce, the reluctance of management to pursue potential change of control transactions that may be in the best interests of shareholders. Relative to the overall value of the Corporation, these potential change of control benefits are relatively minor. The level of change of control benefits are based on industry practices and negotiations with the Named Executive Officers. (Change of control benefits for Mr. Miller and Mr. Swift are described in the section describing their respective employment agreements.)
On December 27, 2005, the Corporation, the Bank and Jann Allen Weaver, CPA, Treasurer and Assistant Secretary of the Corporation and Executive Vice President and Chief Financial Officer of the Bank, entered into a change of control agreement. The agreement provides certain benefits to Mr. Weaver in the event of a change of control of the Corporation or the Bank or other specified events. On November 27, 2007, the agreement was amended to comply with regulations implementing Section 409A of the Internal Revenue Code of 1986, as amended, and regulations implementing that Code Section.
The agreement provides that upon termination of employment in connection with a change of control, Mr. Weaver will receive a lump sum payment equal to the present value of one times his compensation determined by using the short-term applicable federal rate under Section 1274 of the Internal Revenue Code of 1986, as amended, in effect on the date of termination of employment. In addition, Mr. Weaver will continue, for 12 months, his eligibility to participate in all employee benefit plans and programs in which he was previously entitled to participate. Compensation is the sum of Mr. Weaver’s current direct annual salary and the highest bonus paid with respect to one of the last three years of employment.
Notwithstanding the terms of his change of control agreement, during the period of the Company’s participation in the CPP, Mr. Weaver may not receive compensation upon the termination of employment in connection with a change of control.
On October 1, 1998, the Bank entered into salary continuation agreements (SERPS) with Mr. Miller, Mr. Swift and Mr. Weaver, which were subsequently amended on December 27, 2005. These agreements provide for certain payments to these named executives following the executive’s normal retirement date and continuing for 240 months for Mr. Miller and for 180 months for Messrs. Swift and Weaver. The SERPs provide an annual benefit at normal retirement age (60 for Mr. Miller and 65 for Messrs. Swift and Weaver) of $130,433 (Mr. Miller), $105,978 (Mr. Swift) and $74,797 (Mr. Weaver). On December 23, 2008, the SERPs
were amended to add a 4% annualized increase if an NEO remains employed past his normal retirement age, up to a maximum of five years. The agreements contain provisions for early retirement, disability benefits, death benefits and payments on specified changes of control. The agreements also contain non-competition provisions.
The non-competition provision contained in Mr. Miller’s and Mr. Swift’s plans prohibit them from competing with the Corporation or with its financial subsidiary, PeoplesBank, within fifty miles of the Bank’s registered office for a period of three years following a termination of employment for any reason other than a change of control. However, Mr. Swift’s agreement permits him to engage in the private practice of law following termination.
The non-competition provision contained in Mr. Weaver’s plan prohibits him from competing with the Corporation or with its financial subsidiary, PeoplesBank, within twenty-five miles of the Bank’s registered office for a period of one year following his termination of employment for any reason other than a change of control.
Payments due under the plans vest gradually over a period of time. Thus, the plans serve to encourage longevity. The Committee believes that it is appropriate to reward long-term executives with benefits that provide for a retirement life style commensurate with that they experienced during their professional careers.
Restrictions imposed as a result of the Corporation’s participation in the CPP limit the benefits provided under the SERPs based upon a change of control.
Supplemental Long-Term Disability Program
The Company provides supplemental long-term disability insurance for certain executives, including Messrs. Miller and Weaver. The individual policies are designed to supplement coverage, in the event of a disability, to bridge the gap between payments under the Company’s general short- and long-term plans and the executive’s salary.
Stock Incentive Plan
The Corporation maintains a 2007 Long-Term Incentive Plan (“2007 Plan”). The purposes of the 2007 Plan are to advance the long-term success of the Corporation and to increase shareholder value by providing the incentive of long-term stock-based rewards to officers, directors and key Bank employees.
The 2007 Plan provides for awards of incentive stock options, non-statutory stock options, restricted stock awards, stock appreciation rights, and stock awards. The Compensation Committee administers the 2007 Plan. Persons eligible to receive awards under the 2007 Plan are those officers, directors and key Bank employees as determined by the Committee.
The Corporation granted 26,148 options and 18,306 shares of restricted stock under the 2007 Plan during 2010 to NEOs and other Bank officers. Awards to the NEOs are disclosed in the Outstanding Equity Awards Table. The Plan reserved 157,756 shares of the Corporation’s common stock (adjusted for stock splits and stock dividends) for issuance. As of December 31,
25
2010, 67,882 shares are available for future issuance. The shares are subject to adjustment in the event of specified changes in the Corporation’s capital structure.
Employee Stock Bonus Plan
In 2001, the Corporation implemented an Employee Stock Bonus Plan, administered by non-employee members of the Corporation’s Board of Directors, under which the Corporation may issue shares of its common stock to employees as performance-based compensation. As of December 31, 2010, 14,292 shares of common stock were reserved for possible issuance under this plan, subject to future adjustment in the event of specified changes in the Corporation’s capital structure. The Corporation issued 81 shares under the Employee Stock Bonus Plan to an employee in 2010. No shares of stock were issued to NEOs under the Employee Stock Bonus Plan during 2010.
401(k) Retirement Plan
The Bank maintains and sponsors a defined contribution 401(k) retirement plan. The 401(k) plan is administered by a committee which is appointed by the Board of Directors. The 401(k) plan is subject to the Internal Revenue Code of 1986, as amended, and to the regulations promulgated thereunder. Participants are entitled to certain rights and protection under the Employee Retirement Income Security Act of 1974, as amended.
Each Bank employee who attains the age of 21, successfully completes any probationary period(s), and if a part time employee, completes 1,000 hours of service per year, may participate in the 401(k) plan. An eligible employee may elect to contribute certain portions of salary, wages, commissions, or other direct remuneration to the 401(k) plan. Generally, eligible employees may not contribute more than 50% of their compensation. In 2010, the Bank matched 50% of the first 6% of each employee’s contributions. Employee contributions to the 401(k) plan vest immediately. Employer contributions vest 100% after three years of service.
Officer Group Term Replacement Plans
The Company provides an officers’ life insurance program for certain Bank officers, including the NEOs. This program provides a death benefit to the officer’s beneficiary in an amount equal to three times base salary so long as the Named Executive Officer is employed by the Company. The premiums for this program were paid in 1998 in a one-time, lump sum payment in an aggregate amount equal to $1,531,000, of which $551,000, $545,000 and $300,000 was paid for Messrs. Miller, Swift and Weaver. Additional premiums for this program were paid in 2008 in the amount of $105,316 for Mr. Miller and $1,786 for Mr. Weaver. Under this Program, the Bank is the beneficiary of any death proceeds remaining after an officer’s death benefit is paid to his or her beneficiary. The Committee believes that this benefit helps the Corporation attract and retain talented individuals to the management team. It also believes that it is an appropriate compensation strategy to provide for the continuing lifestyle of the officers’ families in the case of death.
Accounting guidance, effective for fiscal years beginning on December 31, 2007, requires that liabilities for post-retirement split-dollar arrangements be accrued as a liability. The Company proposed, and each participant agreed to, a buy-out of the participants’ post-retirement
26
portion of the life insurance benefit;these buy-outs eliminated, for 2009 and beyond, benefit accruals (expense) related to the post-retirement life insurance benefits. In the case of the NEOs and one other Bank officer, the amount of the accrued liability related to the post-retirement life insurance benefit was rolled into the SERPs. The termination of the post-retirement life insurance benefit for participants in the Officers Group Term Replacement Plan is expected to decrease the related expense by an average of approximately $20,000 per year for the next five years. This served to increase the benefit payable to each NEO under the SERPs.
The NEOs also participate in the Corporation’s other benefit plans on the same terms as other employees. These plans include medical and dental insurance, short and long-term disability insurance, Employee Stock Purchase Plan participation, and discounts on the Corporation’s products and services.
SUMMARY COMPENSATION TABLE
The following table summarizes the total compensation paid or earned by each of the Named Executive Officers for the fiscal years ended December 31, 2010, 2009 and 2008.
| | | | | | | | | | | | | | | | | | |
(a) | (b) | (c) | (d) | (e) | (f) | (g) | (h) | (i) | (j) |
Name and Principal Position | | Year | | Salary ($)1 | | Bonus ($)8 | | Stock Awards ($)2 | | Option Awards ($)2 | | Non-equity Incentive Plan Compen- sation ($) | | Non-qualified Deferred Compen- sation Earnings ($)7 | | All Other Compen- sation ($)3456 | | Total ($) |
Larry J. Miller, | | 2010 | | 290,000 | | -- | | 36,004 | | 6,622 | | -- | | 139,214 | | 36,242 | | 508,083 |
Vice Chairman, | | 2009 | | 270,000 | | -- | | 12,531 | | 19,236 | | -- | | 434,538 | | 35,599 | | 771,904 |
President and Chief | | 2008 | | 270,000 | | -- | | 175 | | 22,636 | | -- | | 101,656 | | 36,550 | | 431,017 |
Executive Officer | | | | | | | | | | | | | | | | | | |
| | | | | | | | | | | | | | | | | | |
Harry R. Swift, | | 2010 | | 197,000 | | 23,800 | | 5,438 | | 2,229 | | -- | | 82,528 | | 18,134 | | 329,129 |
Esquire, Executive Vice | | 2009 | | 190,000 | | -- | | 2,525 | | 9,287 | | -- | | 318,036 | | 7,408 | | 527,256 |
President, General | | 2008 | | 190,000 | | -- | | 131 | | 598 | | -- | | 56,898 | | 9,253 | | 256,880 |
Counsel, Cashier | | | | | | | | | | | | | | | | | | |
| | | | | | | | | | | | | | | | | | |
Jann A. Weaver, CPA, | | 2010 | | 118,000 | | 12,400 | | 2,052 | | 3,199 | | -- | | 47,324 | | 5,153 | | 188,128 |
Executive Vice | | 2009 | | 114,000 | | -- | | 1,281 | | 5,075 | | -- | | 180,809 | | 7,117 | | 308,282 |
President and Chief | | 2008 | | 114,000 | | -- | | 61 | | 288 | | -- | | 32,699 | | 7,952 | | 155,000 |
Financial Officer | | | | | | | | | | | | | | | | | | |
27
| |
| |
1 For 2011, Mr. Miller’s base salary was increased to $299,000, Mr. Swift’s base salary was increased to $203,000 and Mr. Weaver’s base salary was increased to $122,000. |
2 The amounts in columns (e) and (f) reflect the amounts recognized for financial statement purposes for the fiscal years noted, in accordance with ASC 718, of awards pursuant to the 2000 Stock Incentive Plan and 2007 Long Term Incentive Plan and thus, include amounts from awards granted prior to 2010. There were no awards of options made to Mr. Miller in 2010;the amounts shown above reflect the vesting of awards from prior years. Assumptions used in the calculation of these amounts are included in Note 13 to the Corporation’s audited consolidated financial statements for the fiscal year ended December 31, 2010, included in the Corporation’s Annual Report filed on Form 10-K filed with the SEC on or around March 24, 2011.
3For 2010, the amounts reflected in column (i), for each Named Executive Officer, include:
| | |
| • | matching contributions allocated by the Corporation to each Named Executive Officer pursuant to the Corporation’s 401(k) Retirement Plan which is more fully described on page 26 under the heading “401k Retirement Plan” (Mr. Miller, $7,350; Mr. Swift, $5,910; Mr. Weaver, $3,540). |
| • | the incremental cost attributable to certain post-retirement benefits provided pursuant to an Officer Group Term Replacement Plan which provides each Named Executive Officer and other members of management with a death benefit equal to three times annual base salary. The post-retirement benefits were eliminated in 2009. |
| • | an incremental cost attributable to the annual expenses of the Change of Control and Supplemental Retirement Trust established for the benefit of the Named Executive Officers and other members of management at the Hershey Trust Company (Mr. Miller, $275; Mr. Swift, $183; and Mr. Weaver, $183). |
| • | imputed cost of life insurance (Mr. Miller, $1,714; Mr. Swift, $1,723; Mr. Weaver, $855). |
4In addition to the items noted in footnote (2) above, the amount in column (i) reflects:
| | |
| • | the cost of long-term health care insurance for Mr. Miller ($20,846), which is described on page 23 under the heading “Long-Term Nursing Care Agreement”; |
| • | well-day payments to Mr. Miller under the Corporation’s well-day program; |
| • | supplemental disability insurance premiums for Mr. Miller ($481 annually) and Mr. Weaver ($576 annually). |
5 In 2010 the amount attributable to perquisites for Mr. Swift exceeded $10,000. Mr. Swift’s perquisites primarily consisted of the personal benefits associated with the use of a car owned by the Corporation, totaling $9,977. The calculation of this benefit consists of the incremental cost attributable to Corporation-provided automobiles, as well as insurance premiums, maintenance, and repair costs. Mr. Swift’s remaining perquisites consisted of spousal attendance at business related activities paid for by the Corporation. The amounts attributable to perquisites in 2010 for Mr. Miller and Mr. Weaver were less than $10,000.
6 The incremental cost attributable to Corporation-provided automobiles (calculated in accordance with Internal Revenue Service guidelines) are included on the W-2 of Named Executive Officers who receive such benefits. Each such Named Executive Officer is responsible for paying income tax on such amount.
7 Column (h) reflects change in the present value of future benefits payable under Supplemental Executive Retirement Plans (SERPS), described on page 24 under the heading “Salary Continuation Agreements – Supplemental Executive Retirement Plans (SERPS)”. The larger than normal increase in SERP value for 2009 reflects additional value that was rolled over into the NEO’s SERPS as a result of the buy-out of certain post-retirement death benefits. The amount of the rollover for each individual was: $308,421 for Mr. Miller, $241,989 for Mr. Swift and $137,204 for Mr. Weaver. See “Officer Group Term Replacement Plans” on page 26.
8 On March 22, 2011, the Compensation Committee awarded discretionary cash bonuses to Mr. Swift and Mr. Weaver for 2010.
28
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR END1
| | | | | | | | | | | | | | | | | | |
| Option Awards | Stock Awards |
Name | | Number of Securities Underlying Unexercised Options Exercisable2 | | Number of Securities Underlying Unexercised Options Unexercisable2 | | Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options | | Option Exercise Price ($)2 | | Option Expiration Date | | Number of Shares or Units of Stock That Have Not Vested | | Market Value of Shares or Units of Stock That Have Not Vested ($) | | Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested | | Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested |
Larry J. Miller | | 11,820 | | | | | | 9.8987 | | 12/11/2011 | | | | | | | | |
| | 12,763 | | | | | | 15.4747 | | 06/22/2014 | | | | | | | | |
| | 12,342 | | 5,8913 | | | | 15.3023 | | 06/14/2015 | | | | | | | | |
| | 2,980 | | | | | | 8.7650 | | 12/9/2018 | | | | | | | | |
| | | | | | | | | | | | 21,3335 | | 202,664 | | 0 | | 0 |
Harry R. Swift | | 2,553 | | | | | | 15.4747 | | 06/22/2014 | | | | | | | | |
| | 2,431 | | | | | | 15.3023 | | 06/14/2015 | | | | | | | | |
| | 2,097 | | | | | | 8.7650 | | 12/9/2018 | | | | | | | | |
| | 3,800 | | | | | | 6.4250 | | 8/25/2019 | | | | | | | | |
| | | | | | | | | | | | 4,4656 | | 42,418 | | 0 | | 0 |
Jann A. | | 2,218 | | | | | | 9.8987 | | 12/11/2011 | | | | | | | | |
Weaver | | 2,553 | | | | | | 15.4747 | | 06/22/2014 | | | | | | | | |
| | 2,431 | | | | | | 15.3023 | | 06/14/2015 | | | | | | | | |
| | 1,007 | | | | | | 8.7650 | | 12/9/2018 | | | | | | | | |
| | 2,280 | | | | | | 6.4250 | | 8/25/2019 | | | | | | | | |
| | | | 2,2144 | | | | 9.060 | | 11/9/2020 | | 8727 | | 8,284 | | 0 | | 0 |
| |
| |
1 Includes shares issued under Codorus Valley Bancorp, Inc.’s 2000 Stock Incentive Plan and 2007 Long-Term Incentive Plan. |
|
2As adjusted for stock dividends distributed through December 31, 2010. |
|
3Options for 4,862 shares vest January 1, 2011. Options for 1,029 shares vest January 1, 2012. |
|
4Options for 2,214 shares vest May 9, 2011. |
|
5385 shares vest December 9, 2011. 5,192 shares vest on the later of August 25, 2011 or repayment by the Corporation of TARP. 5,193 shares vest on the later of August 25, 2012 or the repayment by the Corporation of TARP. 5,281 shares vest on the later of November 9, 2012 or the repayment by the Corporation of TARP. 5,282 shares vest on the later of November 9, 2013 or the repayment by the Corporation of TARP. |
|
6 271 shares vest on December 9, 2011. 292 shares vest on August 25, 2011. 293 shares vest on August 25, 2012. 1,804 shares vest on November 9, 2012. 1,805 shares vest on November 9, 2013. |
|
7130 shares vest on December 9, 2011. 175 shares vest on August 25, 2011. 176 shares vest on August 25, 2012. 195 shares vest on November 9, 2012. 196 shares vest on November 9, 2013. |
29
Compensation Committee Report
The Compensation Committee certifies that every six months during 2010, it reviewed (i) with the Corporation’s senior risk officers, the senior executive officer (“SEO”) compensation plans and has made all reasonable efforts to ensure that these plans do not encourage SEOs to take unnecessary and excessive risks that threaten the value of the Corporation; (ii) with the Corporation’s senior risk officers the employee compensation plans and has made all reasonable efforts to limit any unnecessary risks these plans pose to the Corporation; and (iii) the employee compensation plans to eliminate any features of these plans that would encourage the manipulation of reported earnings of the Corporation to enhance the compensation of any employee. Based upon such review, the Compensation Committee also determined that the compensation policies and practices for all employees do not create risks that are reasonably likely to have a material adverse effect on the Corporation.
Description of SEO and Employee Compensation Plans Required by §30.7(b) of the Interim Final Rule
The Compensation Committee undertook a review of all compensation plans from a risk perspective with the assistance of Strategic Compensation Planning, Inc., a compensation consultant. The assessment of risk encompassed a review of business processes, the current economic environment and the design and administration of each plan. Criteria used by the Compensation Committee to quantify the risk included, among others, the percentage of the employee’s total compensation provided by the plan, the covered employees’ potential ability to manipulate earnings, if any, the covered employees’ potential impact on reported earnings and the covered employees’ ability to approve a proposed transaction or make another business decision that could have a material impact on the Corporation. The Compensation Committee concluded, based on this review, that there are no features of these plans that unnecessarily expose the Corporation to excessive risks or that could threaten the value of the Corporation.
As a general matter, the Compensation Committee determined that broad-based plans of general applicability that provide for welfare and retirement benefits on a non-discriminatory basis do not encourage unnecessary and excessive risks that threaten the value of the Corporation or create an incentive or opportunity for an employee to manipulate the reported earnings of the Bank Corporation.
SEO Compensation Plans
The Corporation Leadership Cash Incentive Plan. The nature of this plan allows awards to be based on a comprehensive assessment of performance criteria. These criteria include corporate, functional and individual goals. While some of these goals are related to financial performance, the Compensation Committee has determined that this plan does not encourage unnecessary or excessive risk-taking by the Senior Executive Officers that threatens the value of the Corporation or the manipulation of reported earnings.
The Corporation has a Long Term Equity Incentive Compensation Plan. All awards under the Plan are discretionary. Restricted stock awards vest over three-years. The Committee determined that this plan does not encourage unnecessary or excessive risk-taking by the Senior
30
Executive Officers that threatens the value of the Corporation or the manipulation of reported earnings.
Employee Compensation Plans
In addition to the compensation plans solely for Senior Executive Officers discussed above, there are various other employee compensation plans, some of which are discretionary in nature as to the amounts to be paid thereunder, some for which the amounts to be paid thereunder is based on a formula, some of which meet the requirements for commission compensation under the CPP Compensation Standards and others for which the amounts to be paid thereunder may be determined based on a combination of these approaches. All of these plans were reviewed by the Committee. As a result of the review, no plan was identified as having a high degree of risk. It was determined that risk management’s oversight and internal controls affecting the Company generally, the discretionary nature of some of the plans, or a combination of these features, are key factors that serve to ensure that the compensation plans do not encourage undesirable risk-taking activities or the manipulation of earnings.
This report was adopted on March 22, 2011 by the Compensation Committee of the Board of Directors:
|
THE COMPENSATION COMMITTEE |
|
Rodney L. Krebs, Chairman |
D. Reed Anderson, Esquire |
MacGregor S. Jones |
William H. Simpson |
Dallas L. Smith |
Michael L. Waugh |
DIRECTOR COMPENSATION
The Corporation uses a combination of cash and stock-based compensation to attract and retain qualified candidates to serve on the Board. In setting director compensation, the Corporation considers the significant time commitment required of directors in fulfilling their duties to the Corporation.
Cash Compensation Paid to Board Members
In 2010, the Bank’s non-employee directors were compensated for their services rendered as follows:
| | |
| • | a monthly retainer of $900; |
| | |
| • | directors’ fees of $500 for each regular or special meeting attended; and |
| | |
| • | committee meeting fees paid at the rate of $200 per hour. |
31
The Bank’s Chairman of the Board received a monthly retainer of $1,000 in 2010. In addition, each director recognized imputed income for insurance premiums paid on behalf of the non-employee Bank directors, which totaled $3,632 in 2010. In the aggregate, the Bank paid $171,590 in cash compensation to the directors in 2010.
Independent Directors’ Deferred Compensation Plan
The Corporation maintains a deferred compensation plan for independent directors. Participants may elect to defer receipt of compensation in order to gain certain tax benefits under Internal Revenue Code Section 451. This plan is not funded by the Corporation.
Independent Directors’ Stock Option Plan
The Corporation maintains the Codorus Valley Bancorp, Inc. 1998 Independent Directors’ Stock Option Plan. The Corporation’s shareholders approved the plan at the 1998 annual meeting, and the Board of Directors originally reserved 100,000 shares, or 83,646 shares as of December 31, 2010, as adjusted for stock dividends, for issuance under the plan. The right to grant options under the plan expired in 2008. The purposes of the plan were to advance the Corporation’s and the Bank’s development, growth and financial condition by providing additional incentives to non-employee members of the Corporation’s Board of Directors by encouraging them to acquire stock ownership in the Corporation and to secure, retain and motivate non-employee directors.
Directors who are not employees of the Corporation or its subsidiaries were eligible to receive awards under the plan. Pursuant to the terms of the plan, from 1998 through 2002, each non-employee director who attended at least 75% of the total number of Board of Directors and committee meetings was granted non-qualified stock options at each annual reorganization meeting of the Corporation. The purchase price of common stock subject to each stock option granted is the fair market value at the time of grant. The recipient may exercise these stock options for ten years from the grant date. In prior periods, the Corporation granted all 143,214 stock options available for issuance under this plan, as adjusted for applicable stock dividends and/or stock splits. This aggregate amount includes stock options that may have been cancelled and/or exercised in those prior periods.
In 2007, the shareholders approved the Long-Term Incentive Plan (the “LTIP”). The LTIP permits awards of non-qualified stock options to non-employee directors in 2007 and subsequent years. In 2010, the Corporation granted 21,726 non-qualified stock options to non-employee directors.
32
DIRECTOR SUMMARY COMPENSATION TABLE
The table below summarizes the compensation paid by the Corporation to non-employee directors for the fiscal year ended December 31, 2010.
| | | | | | | | | | | | | | |
Name1 | | Fees Earned or Paid in Cash ($)4 | | Stock Awards ($) | | Option Awards ($)3 | | Non-Equity Incentive Plan Compensation ($) | | Change in Pension Value and Nonqualified Deferred Compensation Earnings ($) | | All Other Compensation ($)2 | | Total ($) |
D. Reed Anderson, Esq. | | 27,200 | | -0- | | 4,941 | | -0- | | -0- | | 501 | | 32,642 |
MacGregor S. Jones | | 26,220 | | -0- | | 4,756 | | -0- | | -0- | | 405 | | 31,381 |
Rodney L. Krebs | | 26,500 | | -0- | | 4,730 | | -0- | | -0- | | 673 | | 31,903 |
William H. Simpson | | 25,500 | | -0- | | 4,710 | | -0- | | -0- | | 452 | | 30,662 |
Dallas L. Smith | | 28,070 | | -0- | | 4,958 | | -0- | | -0- | | 372 | | 33,400 |
Donald H. Warner5 | | 11,400 | | -0- | | 1,776 | | -0- | | -0- | | 814 | | 13,990 |
Michael L. Waugh | | 26,700 | | -0- | | 4,814 | | -0- | | -0- | | 415 | | 31,929 |
1 The Corporation’s President and CEO, Larry J. Miller, is not disclosed in this table because he is an employee director and does not receive separate compensation as a director of the Corporation. Mr. Miller’s compensation is described and disclosed in the Executive Compensation section of this proxy.
2 Imputed cost of life insurance for non-employee directors for a life insurance benefit of $100,000 for the named beneficiary of each director.
3 Reflects the amount recognized for financial statement purposes in accordance with ASC 718, of awards pursuant to the LTIP. Assumptions used in the calculation of this amount are included in Note 13 to the Corporation’s audited consolidated financial statements for the fiscal year ended December 31, 2010, included in the Corporation’s Annual Report filed on Form 10-K filed with the SEC on or around March 24, 2011.
4 Includes fees for attendance at board of directors meetings of PeoplesBank. The Board of Directors of PeoplesBank met 29 times in 2010.
5Mr. Warner retired as a director effective May 18, 2010.
33
RELATED PERSON TRANSACTIONS
Some of Codorus Valley Bancorp, Inc.’s directors and executive officers, their immediate family members, and the companies with which they are associated were customers of and had banking transactions with the Bank during 2010. All loans and loan commitments made to them and their immediate family members and to their companies were made in the ordinary course of business, on substantially the same terms, including interest rates, collateral and repayment terms, as those prevailing at the time for comparable transactions with other customers of the Bank, and did not involve more than a normal risk of collectability or present other unfavorable features. The principal loan balance outstanding for these persons on December 31, 2010, was approximately $2,608,013, which did not include unfunded commitments of approximately $369,968. The Bank anticipates that it will enter into similar transactions in the future.
Related person transactions are reviewed and voted on by the Board of Directors of the Corporation or the Bank, as applicable. Interested parties do not participate in the review and vote.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee met with management periodically during the year to consider the adequacy of the Corporation’s internal controls and the objectivity of its financial reporting. The Audit Committee discussed these matters with the Corporation’s independent registered public accounting firm.
The Audit Committee met privately at its regular meetings with both the independent registered public accounting firm and the internal auditors, each of whom has unrestricted access to the Audit Committee.
The Audit Committee appointed and the Board approved ParenteBeard LLC as the independent registered public accounting firm for the Corporation after reviewing the firm’s performance and independence from management.
Management has primary responsibility for the Corporation’s consolidated financial statements and the overall reporting process, including the Corporation’s system of internal controls. The independent registered public accounting firm audited the annual consolidated financial statements prepared by management, expressed an opinion as to whether those consolidated financial statements fairly present the financial position, results of operations and cash flows of the Corporation in conformity with generally accepted accounting principles in the United States of America and discussed with the Audit Committee any issues they believe should be raised with the Audit Committee.
The Audit Committee reviewed with management and ParenteBeard LLC, the Corporation’s independent registered public accounting firm, the Corporation’s audited consolidated financial statements and met separately with both management and ParenteBeard LLC to discuss and review those consolidated financial statements and reports prior to issuance. Management has represented, and ParenteBeard LLC has confirmed to the Audit Committee, that the consolidated financial statements were prepared in accordance with generally accepted accounting principles in the United States of America.
34
The Audit Committee received from and discussed with ParenteBeard LLC the written disclosure and the letter required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees). These items relate to that firm’s independence from the Corporation. The Audit Committee also discussed with ParenteBeard LLC matters required to be discussed by the Statement on Auditing Standards No. 61 (Communication with Audit Committees) of the Auditing Standards Board of the American Institute of Certified Public Accountants to the extent applicable. The Audit Committee monitored certified public accounting firm independence and reviewed audit and non-audit services performed by ParenteBeard LLC.
Based on the reviews and discussions referred to above, the Committee recommended to the Board of Directors and the Board has approved that the audited consolidated financial statements be included in the Annual Report on Form 10-K for the year ended December 31, 2010, for filing with the Securities and Exchange Commission.
|
AUDIT COMMITTEE
|
D. Reed Anderson, Esquire, Chairman |
William H. Simpson |
Dallas L. Smith |
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Board of Directors has selected ParenteBeard LLC as the independent registered public accounting firm for the examination of its consolidated financial statements for the fiscal year ending December 31, 2011. As explained above, ParenteBeard LLC served as the Corporation’s independent public accounting firm for the year ended December 31, 2010.
We expect a representative of ParenteBeard LLC to be present at the Annual Meeting to respond to appropriate questions and to make a statement if the representative desires to do so.
Aggregate fees billed to Codorus Valley Bancorp, Inc. by Beard and ParenteBeard LLC for services rendered for 2009 and 2010 are presented below:
| | | | | | | |
| | Year Ended December 31, | |
| | 2010 | | 2009 | |
|
Audit Fees | | $ | 89,234 | | $ | 107,263 | |
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Audit Related Fees | | | -0- | | $ | 3,300 | |
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Tax Fees | | $ | 16,429 | | $ | 17,174 | |
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All Other Fees | | | -0- | | | -0- | |
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Total Fees | | $ | 105,663 | | $ | 127,737 | |
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Audit fees include professional services rendered for the audit of the Corporation’s annual consolidated financial statements and review of consolidated financial statements included in the Forms 10-Q and the annual Form 10-K, and services normally provided in connection with statutory and regulatory filings, including out-of-pocket expenses. Audit-related fees for 2009 include: assistance with adoption of new fair value measurement and disclosure requirements and the Capital Purchase Program. Tax fees for 2010 and 2009 include the following: preparation of state and federal returns, tax planning matters, and assistance with tax questions and research.
The Audit Committee pre-approves all audit and permissible non-audit services provided by the independent registered public accounting firm. These services may include audit services, audit-related services, tax services, and other services. The Audit Committee has adopted a policy for the pre-approval of services provided by the independent registered public accounting firm. Under the policy, pre-approval is generally provided for up to one year, and any pre-approval is detailed as to the particular service or category of particular services on a case by case basis. The Audit Committee approved all fees, including tax fees, during 2010 and 2009.
The Audit Committee has considered whether, and determined that, the provision of the non-audit services is compatible with maintaining ParenteBeard LLC’s independence.
PROPOSAL 3 - RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Codorus Valley’s Audit Committee has selected the firm of ParenteBeard LLC as our independent registered public accounting firm for the fiscal year ending December 31, 2011. Although shareholder approval of the selection of ParenteBeard LLC is not required by law, the Board of Directors believes that it is advisable to give shareholders an opportunity to ratify this selection as is the common practice with other publicly traded companies. Assuming the presence of a quorum at the Annual Meeting, the affirmative vote of the majority of the votes cast is required to ratify the appointment of ParenteBeard LLC as Codorus Valley’s independent registered public accounting firm for the fiscal year ending December 31, 2011. If our shareholders at the 2011 Annual Meeting do not approve this proposal, the Audit Committee will reconsider its selection of ParenteBeard LLC, but no determination has been made as to what action the Audit Committee would take if shareholders do not ratify the appointment of ParenteBeard LLC.
Recommendation of the Board of Directors
The Board of Directors recommends that shareholders voteFOR ratification of the appointment of ParenteBeard LLC as Codorus Valley’s independent registered public accounting firm for the fiscal year ending December 31, 2011.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires Codorus Valley Bancorp, Inc.’s directors, executive officers and shareholders who beneficially own more than 10% of Codorus Valley Bancorp, Inc.’s outstanding equity stock to file initial reports of ownership and
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reports of changes in ownership of common stock and other equity securities of Codorus Valley Bancorp, Inc. with the Securities and Exchange Commission. Based on a review of copies of the reports we received, and on the statements of the reporting persons, with one exception, we believe that all Section 16(a) filing requirements were complied with in a timely fashion during 2010. One Form 4 was filed four days late. The late filing involved the sale of 9,350 shares of the Corporation’s stock by MacGregor S. Jones and was filed late as the result of an inadvertent miscommunication concerning the date of the transaction.
ADDITIONAL INFORMATION
Any shareholder may obtain a copy of Codorus Valley Bancorp, Inc.’s Annual Report on Form 10-K for the year ended December 31, 2010, including the consolidated financial statements and related schedules and exhibits, required to be filed with the Securities and Exchange Commission, without charge, by submitting a written request to the Treasurer, Codorus Valley Bancorp, Inc., P.O. Box 2887, York, PA 17405-2887. You may also view these documents on the Corporation’s website at www.peoplesbanknet.com. Click on the “About Us” link. Click on the “Investor Relations” link in the left-hand margin, and then click on the “Annual Report on Form 10-K” link in the left-hand margin.
OTHER MATTERS
The Board of Directors knows of no matters other than those discussed in this Proxy Statement that will be presented at the Annual Meeting. However, if any other matter should be properly presented for consideration and voting at the annual meeting or any adjournments of the meeting, the proxy holders will vote the proxies in what they determine to be the Corporation’s best interests.
ELECTRONIC ACCESS
You may view our proxy and proxy card on line by visiting our website at www.peoplesbanknet.com, clicking on the “About Us” link, clicking on “Investor Relations” in the left-hand margin and then clicking on “Proxy Materials” in the left-hand margin.
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| | Shareowner ServicesSM P.O. Box 64945 St. Paul, MN 55164-0945
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| Vote by Internet, Telephone or Mail 24 Hours a Day, 7 Days a Week |
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| Your phone or Internet vote authorizes the named proxies to vote your shares in the same manner as if you marked, signed and returned your proxy card. |
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| INTERNET – www.eproxy.com/cvly Use the Internet to vote your proxy until 1:00 p.m. (ET) on May 16, 2011. |
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| PHONE – 1-800-560-1965 Use a touch-tone telephone to vote your proxy until 1:00 p.m. (ET) on May 16, 2011. |
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| MAIL – Mark, sign and date your proxy card and return it in the postage-paid envelope provided. |
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| If you vote your proxy by Internet or by Telephone, you do NOT need to mail back your Proxy Card. |
TO VOTE BY MAIL AS THE BOARD OF DIRECTORS RECOMMENDS ON ALL ITEMS BELOW,
SIMPLY SIGN, DATE, AND RETURN THIS PROXY CARD.
The Board of Directors Recommends a Vote FOR all Nominees.
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1. | ELECTION OF THREE (3) CLASS C DIRECTORS OF THE CORPORATION FOR THREE (3) YEAR TERMS: | 01 D. Reed Anderson 02 MacGregor S. Jones 03 Larry J. Miller | o | Vote FOR all nominees (except as marked) | o | Vote WITHHELD from all nominees |
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(Instructions: To withhold authority to vote for any indicated nominee, write the number(s) of the nominee(s) in the box provided to the right.) | |
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2. | Advisory (non-binding) approval of the Corporation’s Executive Compensation Program. | o | For | o | Against | o | Abstain |
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3. | Ratify the appointment of ParenteBeard LLC as Codorus Valley Bancorp, Inc.’s Independent Registered Public Accounting Firm for the fiscal year ending December 31, 2011. | o | For | o | Against | o | Abstain |
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4. | In their discretion, the proxy holders are authorized to vote upon such other business as may properly come before the meeting and any adjournment or postponement of the meeting. |
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THIS PROXY, WHEN PROPERLY SIGNED AND DATED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER(S). IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR ALL NOMINEES AND FOR THE ADVISORY (NON-BINDING) APPROVAL OF THE CORPORATION’S EXECUTIVE COMPENSATION PROGRAM. |
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Address Change? Mark Boxo Indicate changes below. I plan to attend the meetingo | Date | | , 2011 |
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| Signature(s) in Box |
| When signing as attorney, executor, administrator, trustee or guardian, please give full title. If more than one trustee, all should sign. If stock is held jointly, only one joint owner must sign. |
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CODORUS VALLEY BANCORP, INC.
ANNUAL MEETING OF SHAREHOLDERS
Tuesday, May 17, 2011
9:00 a.m. Prevailing Time
CODORUS VALLEY CORPORATE CENTER
105 Leader Heights Road
York, PA 17403
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![(CODORUS VALLEY BANCORP. INC. LOGO)](https://capedge.com/proxy/DEF 14A/0000897101-11-000593/a111573008_v1.jpg)
| PROXY |
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ANNUAL MEETING OF SHAREHOLDERS TO BE HELD ON MAY 17, 2011
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned, as a holder of common stock of Codorus Valley Bancorp, Inc. (the “Corporation”), hereby constitutes and appoints Richard Hupper, Ph.D., Samuel E. Keeney and Robert E. Rebert and each or any of them, proxy holders of the undersigned, with full power of substitution and to act without the other, to vote all of the shares of the Corporation that the undersigned may be entitled to vote at the Annual Meeting of Shareholders of the Corporation to be held at the Codorus Valley Corporate Center, 105 Leader Heights Road, York, Pennsylvania 17403 on Tuesday, May 17, 2011, commencing at 9:00 a.m., prevailing time, and at any adjournment or postponement thereof, as indicated upon the matters described in the Proxy Statement.
This proxy may be viewed by visiting our website at www.peoplesbanknet.com, clicking on the “About Us” link, clicking on “Investor Relations” in the left-hand margin and then clicking on “Proxy Materials” in the left-hand margin.
THIS PROXY MUST BE DATED, SIGNED BY THE SHAREHOLDER(S) AND RETURNED PROMPTLY TO WELLS FARGO BANK, N.A. IN THE ENCLOSED ENVELOPE. WHEN SHARES ARE HELD BY JOINT TENANTS, THE SIGNATURE OF ONE JOINT TENANT WILL VOTE ALL SHARES. WHEN SIGNING AS ATTORNEY, EXECUTOR, ADMINISTRATOR, TRUSTEE OR GUARDIAN, PLEASE GIVE FULL TITLE AS SUCH. IF MORE THAN ONE TRUSTEE, ALL SHOULD SIGN. IF A CORPORATION, PLEASE SIGN IN FULL CORPORATE NAME BY PRESIDENT OR AUTHORIZED OFFICER. IF A PARTNERSHIP, PLEASE SIGN IN PARTNERSHIP NAME BY AUTHORIZED PERSON. IF YOU RECEIVE MORE THAN ONE PROXY CARD, PLEASE DATE AND SIGN EACH CARD AND RETURN ALL PROXY CARDS IN THE ENCLOSED ENVELOPE.
THIS PROXY MAY BE REVOKED AT ANY TIME BEFORE IT IS VOTED.
See reverse for voting instructions.
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