The directors continuing in office whose terms will expire at the 2018 annual meeting of stockholders are:
The Board of Directors has a standing Corporate Governance Committee, Nominating Committee, Compensation Committee and Audit and Examining Committee.
Board Leadership Structure. The Board of Directors believe that the Company’s Chief Executive Officer is best situated to serve as Chairman because he is the director most familiar with the Company’s business and industry, and most capable of effectively identifying strategic priorities and leading the discussion and execution of strategy. The Board believes this provides an efficient and effective leadership model for the Company. The Board believes that combining the Chairman and Chief Executive Officer roles fosters clear accountability, effective decision-making, and alignment on corporate strategy. In addition, this structure facilitates the flow of information between management and the Board. To assure effective independent oversight, and because the Company does not have a lead independent director, the Board has adopted a number of governance practices, including:
| · | A strong, independent director role; |
| · | Regular executive sessions of the independent directors; and |
| · | Annual performance evaluations of the Chairman and Chief Executive Officer by the independent directors. |
The Board believes that the combined role of Chairman and Chief Executive Officer is in the best interest of stockholders because it provides the appropriate balance between strategic development and oversight of management.
Risk Oversight. The Board of Directors has an active role, as a whole and also at the committee level, in overseeing management of the Company’s risks. The Board reviews monthly information regarding the Company’s credit, liquidity and operations, as well as the risks associated with each. The Company’s Compensation Committee is responsible for overseeing the management of risks relating to the Company’s executive compensation plans and arrangements. The Audit and Examining Committee oversees management of financial risks. The Nominating Committee and Corporate Governance Committee each manages risks associated with the independence of the Board of Directors and potential conflicts of interest. While each committee is responsible for evaluating certain risks and overseeing the management of such risks, the entire Board of Directors is regularly informed through committee reports about such risks.
The Board of Directors, together with the Audit and Examining, Corporate Governance and Compensation Committees of the Board, coordinate with each other to provide enterprise-wide oversight of our management and handling of risk. These committees report regularly to the entire Board of Directors on risk-related matters and provide the Board of Directors with integrated insight about the Company’s management of strategic, credit, interest rate, financial reporting, technology, liquidity, compliance, operational and reputational risks. While the Company has not developed an enterprise-wide risk statement, the Board of Directors believes that sound credit underwriting to manage credit risk and a conservative investment portfolio to manage liquidity and interest rate risk contribute to an effective oversight of the Company’s risk.
At meetings of the Board of Directors and its committees, directors receive regular updates from management regarding risk management. Outside of formal meetings, the Board, its committees and individual Board members have regular access to senior executives, including the Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, and Chief Lending Officer.
Corporate Governance Committee
The Company’s Corporate Governance Committee is comprised of at least three members, each appointed by the Board of Directors, and is responsible for developing a set of corporate governance policies for the Company. The Corporate Governance Committee consists of: Mary Kathleen Sulick, Chairperson, James H. Johnson, Jr., Eric M. Keitz, and John A. Lamon III. The Board has determined that each of the members of the Corporate Governance Committee is independent under the Nasdaq Listing Rules. The Corporate Governance Committee met four times in 2015. The Corporate Governance Committee, in addition to setting corporate governance policies of the Company, is responsible for establishing criteria for selecting new directors, and identifying, screening and recruiting new directors. In addition, the Corporate Governance Committee will select members for the various Board of Director committees, determine director and committee member compensation, and may consider the institution of a process for stockholders to submit recommendations of director candidates and to communicate with the Board. The Corporate Governance Committee’s responsibilities are described in a written charter that was adopted by the Board of Directors, a copy of which is available on the Company’s website www.severnbank.com.
Nominating Committee
The Company’s Nominating Committee consists of the full Board of Directors, however, only the independent directors may vote on approval of nominations. There is no written charter. The Board has determined that the following directors are independent as defined under the Nasdaq Listing Rules: Raymond S. Crosby, James H. Johnson, Jr., Eric M. Keitz, John A. Lamon III, Albert W. Shields, Mary Kathleen Sulick and Konrad Wayson. Alan J. Hyatt and David S. Jones are not independent as defined under the Nasdaq Listing Rules. While the Nominating Committee will consider nominees recommended by stockholders, it has not actively solicited recommendations from stockholders for nominees nor established any procedures for this purpose, other than the procedures contained in the Bylaws concerning nominations of candidates by stockholders. The Company’s Bylaws provide that if a stockholder wishes to submit nominations for directors, it should be done in writing and sent to the Secretary of the Company at least 60 days prior to the Annual Meeting of Stockholders. The Company’s Board, in its capacity as the Nominating Committee, met two times during 2015. This year’s nominees were selected by the full Board and approved by the independent directors after evaluating each nominee’s general business acumen and knowledge of the Company and its business activities and prior service on the Company’s board. In addition to the aforementioned criteria, the Board considers the investment in the Company made by the nominee as demonstrated by the number of shares owned by such nominee. The Nominating Committee is seeking Board membership that reflects diversity in its broadest sense, including persons diverse in professional backgrounds, gender and ethnicity. The Board’s process for identifying and evaluating director nominees relates to the general business acumen and knowledge of the Company and its business activities. Board membership longevity is also evaluated when considering the nomination of current Board members. There was no third party paid to identify or assist in finding candidates for the Board of Directors.
Compensation Committee
The Company has no compensation committee because the Company has no employees. The executive officers of the Company are employed and paid by the Bank. The Bank has a Compensation Committee, the primary functions of which are to determine the compensation of the Company’s executive officers and to administer the Company’s equity compensation plans. The role of the Compensation Committee is described in greater detail under the section entitled “Executive and Director Compensation - Background.” The Compensation Committee currently consists of: John A. Lamon, III, Chairman, Eric M. Keitz, Raymond S. Crosby, Albert W. Shields and Konrad M. Wayson. The Board has determined that each of the members of the Bank’s Compensation Committee is independent under the Nasdaq Listing Rules. The Compensation Committee’s responsibilities are described in a written charter that was adopted by the Board of Directors, a copy of which is available on the Company’s website www.severnbank.com. The Compensation Committee met three times in 2015.
Scope of Authority of the Compensation Committee. The scope of the Compensation Committee’s authority and responsibilities is set forth in its written charter, a copy of which is available on the Company’s website www.severnbank.com. The chairperson, in consultation with other members of the Committee, sets the agenda of each meeting. As provided under the Committee’s charter, the Committee may delegate its authority to special subcommittees as the Committee deems appropriate, consistent with applicable law and the Nasdaq Listing Rules.
The Role of Management in Determining or Recommending Executive Compensation. As part of the review process, each executive is independently interviewed by the Compensation Committee, and provides input into the performance of the Company and the performance of each executive officer, including himself. However, no executive officer participates in the Compensation Committee’s deliberations or decisions.
Role of Compensation Consultants in Determining or Recommending Executive Compensation. Under its charter, the Compensation Committee has authority to retain, at the Company’s expense, such counsel, consultants, experts and other professionals as it deems necessary. To date, the Compensation Committee has not relied on compensation consultants. Instead, the Compensation Committee performs an informal survey of area companies and banks and reviews the compensation practices of the surveyed companies.
Audit and Examining Committee
The Company’s Audit and Examining Committee is comprised of at least three members, each of whom is appointed by the Board of Directors, and is responsible for overseeing the accounting and financial reporting process of the Company, and the audits of the financial statements of the Company. In addition, the Committee prepares an audit committee report as required by SEC rules to be included in the Company’s annual proxy statement. The Audit and Examining Committee consists of: Eric M. Keitz, Chairman, John A Lamon, III, Albert W. Shields, Mary Kathleen Sulick and Konrad M. Wayson. The Board has determined that each of the Audit and Examining Committee members is independent under the Nasdaq Listing Rules and applicable SEC rules. The Audit and Examining Committee’s responsibilities are described in a written charter that was adopted by the Board of Directors, a copy of which is available on the Company’s website www.severnbank.com. The Board has determined that Eric M. Keitz is an “audit committee financial expert,” as such term is defined by applicable SEC rules. The Audit and Examining Committee met four times in 2015.
Audit and Examining Committee Report
The Audit and Examining Committee has reviewed and discussed the Company’s audited consolidated financial statements for the fiscal year ended December 31, 2015, with the Company’s management. The Audit and Examining Committee has discussed with BDO USA, LLP, the Company’s independent registered public accounting firm, the matters required to be discussed by Auditing Standard No. 16, as issued by the Public Company Accounting Oversight Board. The Audit and Examining Committee has received the written disclosures and the letter from BDO USA, LLP required by applicable requirements of the Public Company Accounting Oversight Board’s Rule 3526 regarding the independent accountant’s communications with the Audit and Examining Committee concerning independence, and has discussed with BDO USA, LLP the independence of BDO USA LLP. Based on the review and discussions described in this paragraph, the Audit and Examining Committee recommended to the Company’s Board of Directors that the Company’s audited consolidated financial statements for the fiscal year ended December 31, 2015 be included in the Company’s Annual Report on Form 10‑K for the fiscal year ended December 31, 2015 for filing with the SEC.
Audit and Examining Committee Members:
Eric M. Keitz, Chairman
John A. Lamon III
Albert W. Shields
Mary Kathleen Sulick
Konrad M. Wayson
The information contained in this Audit and Examining Committee Report is not “soliciting material” and has not been “filed” with the Securities and Exchange Commission. This Audit and Examining Committee Report will not be incorporated by reference into any of the Company’s future filings under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that the Company may specifically incorporate it by reference into a future filing.
Recommendation: The Board recommends a vote “FOR” the nominees for director.
Proposal 2: | Ratification of Appointment of Independent Auditor |
The Audit and Examining Committee has appointed BDO USA, LLP as independent auditor for the year ending December 31, 2016. Although action by the stockholders on this matter is not required, the Audit and Examining Committee believes it is appropriate to seek stockholder ratification of the appointment of the independent auditor to provide a forum for stockholders to express their views with regard to the Audit and Examining Committee’s appointment. If the stockholders do not ratify the selection of the independent auditor, the Audit and Examining Committee will reconsider the appointment, but is not required to change its selection. However, even if you ratify the selection, the Audit and Examining Committee may still appoint a new independent auditor at any time during the year if it believes that a change would be in the best interests of the Company and its stockholders.
Representatives of BDO USA, LLP will be present at the Annual Meeting, available to respond to your appropriate questions and able to make such statements as they desire.
Audit Fees. The aggregate fees billed by BDO USA, LLP for professional services rendered for the audit of the Company’s annual financial statements for the fiscal years ended December 31, 2015 and December 31, 2014 and the review of the financial statements included in the Company’s Forms 10-Q for fiscal years 2015 and 2014 totaled $167,532 and $174,172, respectively.
Audit-Related Fees. The aggregate fees billed by BDO USA, LLP for professional services rendered for audit-related services that are not disclosed in the paragraph captioned “Audit Fees” above, for the fiscal years ended December 31, 2015 and December 31, 2014 totaled $21,552 and $22,817, respectively. These services related to the audit of the Company’s benefit plans.
Tax Fees. The aggregate fees billed by BDO USA, LLP for professional services rendered for tax compliance, tax advice and tax planning for the fiscal years ended December 31, 2015 and December 31, 2014 totaled $35,437 and $49,833, respectively.
All Other Fees. There were no fees billed by BDO USA, LLP for professional services rendered for products and services, other than the services described in the paragraphs above, for the fiscal years ended December 31, 2015 and December 31, 2014.
Policy on Audit and Examining Committee Pre-Approval of Audit and Non-Audit Services of Independent Auditor
Among its other duties, the Audit and Examining Committee is responsible for appointing, setting compensation and overseeing the work of the independent auditor. The Audit and Examining Committee has established a policy regarding pre-approval of all audit and non-audit services provided by the independent auditor. On an ongoing basis, management communicates specific projects and categories of service for which the advance approval of the Audit and Examining Committee is requested. The Audit and Examining Committee reviews these requests and advises management if the Audit and Examining Committee approves the engagement of the independent auditor. Pursuant to its pre-approval policies and procedures, the Audit and Examining Committee approved all of the foregoing audit and permissible non-audit services provided by BDO USA, LLP in fiscal years 2015 and 2014.
The Audit and Examining Committee reviews summaries of the services provided by BDO USA, LLP and the related fees and has considered whether the provision of non-audit services is compatible with maintaining the independence of BDO USA, LLP.
Recommendation: The Board of Directors recommends a vote “FOR” the ratification of the selection of BDO USA, LLP as the independent auditor for the year ending December 31, 2016.
EXECUTIVE AND DIRECTOR COMPENSATION
Background
Because the Company does not have any employees, compensation decisions are made by the Compensation Committee of the Bank’s Board of Directors. The Compensation Committee currently consists of: John A. Lamon III, Chairman, Raymond S. Crosby, Eric M. Keitz, Albert W. Shields and Konrad M. Wayson. Each of the members of the Bank’s Compensation Committee is independent under the Nasdaq Listing Rules as currently in effect.
The Compensation Committee operates under a written charter adopted by the Company’s Board of Directors. The responsibilities of the Committee include:
| · | formulating, evaluating and approving the compensation of the Company’s executive officers; |
| · | overseeing all compensation programs involving the issuance of the Company’s stock and other equity securities of the Company; and |
| · | to the extent required by SEC regulations, reviewing and discussing with the Company’s management the “Compensation Discussion and Analysis” section and preparing the Compensation Committee’s report thereon for inclusion in the Company’s annual proxy statement. |
Objectives of the Compensation Program
The primary objectives of the Compensation Committee with respect to executive compensation are:
| · | To attract and retain the best possible executive talent; |
| · | To tie annual and long-term cash and stock incentives to achievement of corporate and individual performance objectives; and |
| · | To align executives’ incentives with stockholder value creation. |
To achieve these objectives, the Compensation Committee has implemented and maintains compensation plans that tie a portion of an executive’s overall compensation to the financial performance of the Company. Overall, the total compensation opportunity is intended to create an executive compensation program that is set at the median competitive levels of comparable public savings and loan companies.
The executive officers have no employment contracts. Annually, the Bank’s Compensation Committee evaluates profiles of comparable financial institutions to assure that the compensation to its executive officers is comparable to similarly sized companies in the industry. Other factors used by the Compensation Committee in determining compensation for its executive officers include an assessment of the overall financial condition of the Bank, including an analysis of the Bank’s asset quality, interest rate risk exposure, capital position, net income and consistency of earnings. The Bank’s return on average assets and return on equity are considered and compared to its peer group. In addition, the Compensation Committee interviews each executive officer individually and collectively to evaluate performance of the Company and the individual executive officers. This input is used to determine the total compensation package for each executive officer, and the allocation between the different components within the compensation package. The complexity of the activities of the executive officers are considered, and intangible items are considered such as the reputation and general standing of the Bank within the community and the likelihood of continuing successful and profitable results.
Say-on-Pay Vote
At the 2014 annual meeting, we held a stockholder advisory vote on the compensation of our named executive officers, commonly referred to as a say-on-pay vote. Our stockholders approved the compensation of our named executive officers at the 2014 annual meeting, with an overwhelming majority of stockholder votes that were cast in favor of our say-on-pay resolution. As we evaluated our compensation practices, we were aware of the strong support our stockholders expressed for our pay for performance compensation philosophy. As a result, following our annual review of our executive compensation philosophy, the Compensation Committee decided to retain our general approach to executive compensation. We believe our executive compensation program for 2016 advances our goals of recruitment and retention, promotes both short-term and long-term performance of our executive officers and aligns executives’ incentives with stockholder value creation.
In keeping with the preference expressed by our stockholders at our 2014 annual meeting, our Board has adopted a policy of holding say-on-pay votes every three years until changed by the advisory vote of stockholders at the next say-on-frequency vote. The next say-on-pay vote will occur at our 2017 annual meeting and the next say-on-frequency vote will occur no later than our 2020 annual meeting.
Compensation Components
Compensation consists of the following components:
Base Salary. Base salaries are used to attract and retain employees by providing a portion of compensation that is not considered “at risk.” Base salaries are designed to reward the performance of our executive officers in the daily fulfillment of their responsibilities to the Company. Base salaries for our executives are established based on the scope of their responsibilities and historical compensation levels, taking into account competitive market compensation paid by other companies for similar positions. Generally, the Company believes that executive base salaries should be targeted near the median of the range of salaries for executives in similar positions and with similar responsibilities at comparable companies in line with the Company’s compensation philosophy. Base salaries are reviewed annually, and adjusted from time to time to realign salaries with market levels after taking into account individual responsibilities, performance and experience.
Annual Bonus. The purpose of the annual bonus program is to align the interests of executive officers with Company stockholders by motivating executive officers to achieve superior annual financial and annual operational performance. The Company’s annual bonus plan for its executives provides for a discretionary cash bonus, dependent upon the level of achievement of corporate and personal goals. In addition, the discretionary bonus for the executive officers named in the proxy statement is determined based on the Company’s performance compared to budgets and projections. The Board of Directors establishes specific financial and operational goals for the Company at the beginning of each year and annual discretionary bonus funding is in part related to achievement of these annual goals. The Compensation Committee approves any award for the Chief Executive Officer and for each other executive officer. The Compensation Committee retains the right to award discretionary bonuses.
Long-Term Incentive Program. The Compensation Committee believes that long-term performance is achieved through an ownership culture that encourages long-term performance by the Company’s executive officers through the use of stock-based awards. In connection with this, the Board of Directors adopted the Severn Bancorp, Inc. 2008 Equity Incentive Plan (the “2008 Plan”), which was ratified by our stockholders at the 2008 annual meeting. The purpose of the 2008 Plan is to enable the Company to (i) promote the long-term retention of employees; (ii) further reward these employees, directors and other persons for their contributions to the Company’s growth and expansion; (iii) provide additional incentive to these employees, directors and other persons to continue to make similar contributions in the future; and (iv) further align the interests of these employees, directors and other persons with those of the Company’s stockholders. These purposes will be achieved by granting to such employees, directors and other persons, in accordance with the 2008 Plan, options, stock appreciation rights, restricted stock or unrestricted stock, deferred stock, restricted stock units or performance awards (collectively the “Awards”), for shares of the Company’s common stock. By encouraging such stock ownership, the Company seeks to attract, retain and motivate the best available personnel for positions of substantial responsibility and to provide additional incentive to the Company’s directors and key employees and to promote the success of the business. On December 22, 2015, the Compensation Committee granted 111,500 options to directors, executives and employees under the 2008 Plan, and will consider other Awards under the 2008 Plan when determining long-term incentive programs. Included in the December 22, 2015 grant were 20,000 options at an exercise price of $6.33 to Mr. Hyatt, 15,000 options at an exercise price of $5.75 to Mr. Anthony and 12,500 options at an exercise price of $5.75 to Mr. Bevivino. All options awarded vest in five equal annual installments of 20% each over a five year period, and, except for those options awarded to Mr. Hyatt, expire six years from the grant date. Options awarded to Mr. Hyatt expire five years from the grant date.
Other Compensation. The Company’s executive officers participate in other employee benefit plans generally available to all employees, including the following:
| · | The Bank maintains a 401(k) plan, and contributes, on behalf of each participating employee, a matching contribution of 50% of salary deferred by an employee up to 6% of each participant’s salary. The Bank’s plan also allows a non-matching profit sharing contribution to be determined at the discretion of the Board of Directors. |
| · | The Company maintains the ESOP for employees of the Bank and its subsidiaries. The ESOP provides an opportunity for the employees of the Bank to become stockholders and thus strengthen their direct interest in the success of the Bank. In addition, the ESOP assists the Bank in attracting and retaining capable personnel. As of December 31, 2015, a total of 561,605 shares of the Company’s common stock were owned by the ESOP, of which 551,605 shares were allocated to employees. |
In addition, our executive officers receive modest benefits, including health insurance; however, the Compensation Committee in its discretion may revise, amend or add to the officer’s benefits if it deems it advisable. The Compensation Committee believes these benefits are currently at or slightly below median competitive levels for comparable companies. The Compensation Committee has no current plans to make changes to the levels of benefits provided.
Determination of Executive Compensation
Traditionally, the Compensation Committee reviews our executive compensation program in November of each year, although decisions in connection with new hires and promotions are made on an as-needed basis. As part of the review process, each executive provides input into the performance of the Company and the performance of each executive officer, including himself. However, no executive officer participates in the Compensation Committee’s deliberations or decisions. Each executive’s current and prior compensation is considered in setting future compensation. In addition, the Compensation Committee performs an informal survey of area companies and banks and reviews the compensation practices of the surveyed companies. To some extent, the compensation plan (base salary, bonus and long-term incentive program) is similar to the elements used by many companies; however, additional emphasis on fair treatment of all employees requires that the Company limits executive salaries at a level that does not prohibit us from competing for quality employees. The exact salary, annual bonus and stock option grants are chosen in an attempt to balance our competing objectives of fairness to all employees and attracting and retaining executive officers. The Compensation Committee also considered the favorable results of the nonbinding advisory vote on executive compensation held at the 2014 Annual Meeting of Stockholders. The Compensation Committee determined that Mr. Hyatt would receive a 3% increase in base salary in 2016 to $394,655 from a base salary of $383,160 in 2015. Mr. Hyatt also received a 3% salary increase in 2015. The Compensation Committee determined that Mr. Anthony would receive a 3% increase in base salary in 2016 to $243,080 from a base salary of $236,000 in 2015. Mr. Anthony did not receive a salary increase in 2015 because he was appointed Chief Operating Officer in August 2014. The Compensation Committee determined that Mr. Bevivino would receive a 3% increase in base salary in 2016 to $234,840 from a base salary of $228,000 in 2015. Mr. Bevivino received an approximately 1.3% increase in base salary in 2015. Based on the informal survey of area companies and banks, and the performance of the Company, the Compensation Committee did not award a discretionary bonus to executive officers in 2015 or 2014.
Accounting and Tax Considerations
Generally, Section 162(m) of the Code, and the IRS regulations adopted under that section, which are referred to collectively as Section 162(m), denies a deduction to any publicly held corporation, such as the Company, for certain compensation exceeding $1,000,000 paid during each calendar year to each of the chief executive officer and the four other highest paid executive officers whose compensation must be reported to stockholders on the proxy statement. Section 162(m) does not apply to “qualified performance-based compensation.” The Company’s policy is to maximize the tax deductibility of compensation paid to our most highly compensated executives under Section 162(m). For example, awards under the 2008 Equity Incentive Plan are intended to satisfy the exemption for “qualified performance-based compensation” under Section 162(m). Section 162(m) did not have any effect on the Company in 2015.
Summary Compensation Table
The following table sets forth information regarding compensation earned by the Company’s Chief Executive Officer, Chief Operating Officer and other most highly compensated executive officers during each of the last two fiscal years.
Summary Compensation Table
Name and Principal Position | | Year | | Salary(1) | | | Bonus(1) | | | | | | All Other Compensation(3) | | | Total | |
| | | | | | | | | | | | | | | | | |
Alan J. Hyatt | | 2015 | | $ | 381,686 | | | $ | - | | | $ | 61,094 | | | $ | 7,851 | | | $ | 450,631 | |
President and Chief Executive | | 2014 | | $ | 372,000 | | | $ | - | | | $ | 38,400 | | | $ | 7,791 | | | $ | 418,191 | |
Officer | | | | | | | | | | | | | | | | | | | | | | |
| | | | | | | | | | | | | | | | | | | | | | |
James M. Anthony Executive Vice-President and Chief Operating Officer (4) | | 2015 | | $ | 235,092 | | | $ | - | | | $ | 47,700 | | | $ | 7,418 | | | $ | 290,210 | |
2014 | | $ | 86,231 | | | $ | - | | | $ | 13,250 | | | $ | 1,679 | | | $ | 101,160 | |
| |
| | | | | | | | | | | | | | | | | | | | | | |
Thomas G. Bevivino | | 2015 | | $ | 227,123 | | | $ | - | | | $ | 39,750 | | | $ | 14,717 | | | $ | 281,590 | |
Executive Vice-President and | | 2014 | | $ | 225,000 | | | $ | - | | | $ | 26,500 | | | $ | 14,615 | | | $ | 266,115 | |
Chief Financial Officer (5) | | | | | | | | | | | | | | | | | | | | | | |
(1) | Amounts reflect compensation for services rendered in year indicated. |
(2) | This column reflects the aggregate grant date fair value of options awarded in 2015 and 2014 in accordance with FASB ASC Topic 718. Additional information regarding the size of the awards is set forth below under the “Outstanding Equity Awards” table. For information concerning the assumptions made in the valuation of these options, see Note 12 to the Company’s consolidated financial statements contained in the Annual Report on Form 10-K for the fiscal year ended December 31, 2015. The Company did not issue stock awards in 2015 or 2014. |
(3) | All other compensation for 2015 consisted of the following elements: |
Name and Principal Position | | Year | | Health Care Contribution(a) | | | 401 (k) Matching Contribution(b) | | | ESOP Plan(c) | | | Total | |
| | | | | | | | | | | | | | |
Alan J. Hyatt | | 2015 | | $ | - | | | $ | 3,642 | | | $ | 4,209 | | | $ | 7,851 | |
President and Chief Executive Officer | | | | | | | | | | | | | | | | | | |
| | | | | | | | | | | | | | | | | | |
James M. Anthony Executive Vice President and Chief Operating Officer | | 2015 | | $ | 5,240 | | | $ | 2,178 | | | $ | - | | | $ | 7,418 | |
| | | | | | | | | | | | | | | | | | |
Thomas G. Bevivino | | 2015 | | $ | 4,187 | | | $ | 6,840 | | | $ | 3,690 | | | $ | 14,717 | |
Executive Vice-President and Chief Financial Officer | | | | | | | | | | | | | | | | | | |
| (a) | Amounts reflect contributions made by the Company for the executive’s health insurance premiums in excess of the amounts the Company would otherwise contribute. |
| (b) | Amounts reflect matching contributions made by the Company to the executive’s 401(k) plan. |
| (c) | Amounts reflect contributions by the Company to the executive’s ESOP account in 2015 for 2014. Amounts to be contributed by the Company to the executive’s ESOP account for 2015 have not yet been determined and are expected to be determined during the second quarter of 2016. |
(4) | Mr. Anthony became an employee and Chief Operating Officer in August, 2014. |
(5) | Mr. Bevivino was the Chief Financial Officer prior to February, 2012 and has been the Chief Financial Officer since November, 2013. In addition, Mr. Bevivino was Chief Operating Officer from December 2011 to August 2014. |
Narrative to Summary Compensation Table
The Company does not have employment agreements with the executive officers. Salary and bonus decisions concerning executive officers are made by the Compensation Committee as described above. The base salaries for 2016 for Messrs. Hyatt, Anthony and Bevivino are $394,655, $243,080 and $234,840, respectively. For more information, see “Determination of Executive Compensation” above.
On December 22, 2015, the Compensation Committee granted 20,000 options at an exercise price of $6.33 to Mr. Hyatt, 15,000 options at an exercise price of $5.75 to Mr. Anthony and 12,500 options at an exercise price of $5.75 to Mr. Bevivino. All options awarded vest in five equal annual installments of 20% each over a five year period, and, except for those options awarded to Mr. Hyatt, expire six years from the grant date. Options awarded to Mr. Hyatt expire five years from the grant date.
Outstanding Equity Awards at Fiscal Year-End Table
The following table includes certain information with respect to the value of all unexercised options previously awarded to the executive officers listed in the Summary Compensation Table as of December 31, 2015:
Outstanding Equity Awards at Fiscal Year End 2015
| | Option Awards |
Name and Principal Position | | Option Grant Date | | Number of Securities Underlying Unexercised Options Exercisable | | | Number of Securities Underlying Unexercised Options Unexercisable | | | Option Exercise Price | | Option Expiration |
| | | | | | | | | | | | |
Alan J. Hyatt | | 11/05/13 | | | 10,000 | | | | 15,000 | (2) | | $ | 5.310 | | 11/05/18 |
President and Chief Executive Officer | | 12/23/14 | | | 3,000 | | | | 12,000 | (3) | | $ | 4.980 | | 12/23/19 |
| | 12/22/15 | | | - | | | | 20,000 | (4) | | $ | 6.330 | | 12/22/20 |
| | | | | | | | | | | | | | | |
James M. Anthony | | 12/23/14 | | | 1,000 | | | | 4,000 | (3) | | $ | 4.530 | | 12/23/20 |
Executive Vice-President and | | 12/22/15 | | | - | | | | 15,000 | (4) | | $ | 5.750 | | 12/22/21 |
Chief Operating Officer | | | | | | | | | | | | | | | |
| | | | | | | | | | | | | | | |
Thomas G. Bevivino | | 01/02/13 | | | 6,000 | | | | 9,000 | (1) | | $ | 3.370 | | 01/02/19 |
Executive Vice-President and | | 11/05/13 | | | 6,000 | | | | 9,000 | (2) | | $ | 4.830 | | 11/05/19 |
Chief Financial Officer | | 12/23/14 | | | 2,000 | | | | 8,000 | (3) | | $ | 4.530 | | 12/23/20 |
| 12/22/15 | | | - | | | | 12,500 | (4) | | $ | 5.750 | | 12/22/21 |
(1) | The options vest in five equal annual installments of 20% upon each of the first five anniversaries of the date of the grant on January 2, 2013. |
(2) | The options vest in five equal annual installments of 20% upon each of the first five anniversaries of the date of the grant on November 5, 2013. |
(3) | The options vest in five equal annual installments of 20% upon each of the first five anniversaries of the date of the grant on December 23, 2014. |
(4) | The options vest in five equal annual installments of 20% upon each of the first five anniversaries of the date of the grant on December 22, 2015. |
Potential Payments upon a Termination of Employment or Change in Control
The Company does not have employment agreements, severance or “change in control” agreements with its executive officers.
Under the 2008 Plan, all outstanding stock options automatically will become exercisable upon the termination of the employment of the holder due to death or permanent disability.
In the event of a “change in control,” as defined in the Company’s 2008 Plan, all outstanding stock options will become immediately exercisable, as determined by the Compensation Committee in its sole discretion. The Company’s 2008 Plan defines “change of control” to mean: (i) the sale of all, or a material portion, of the assets of the Company; (ii) a merger or recapitalization of the Company whereby the Company is not the surviving entity; (iii) an acquisition by which a person becomes a controlling stockholder within the meaning of federal banking regulations; or (iv) the acquisition, directly or indirectly, of the beneficial ownership (within the meaning of that term as it is used in Section 13(d) of the Securities Exchange Act of 1934 and the rules and regulations promulgated thereunder) of ten percent or more of the outstanding voting securities of the Company by any person, entity, or group; provided, however, that a change in control of the Company shall not include the acquisition or disposition of securities of the Company by any person in control of the Company at the time of the adoption of the plan and shall not include any subsequent acquisition or disposition of the securities of the Company by any person owned or controlled by, or under common control with, a person in control of the Company at the time of the adoption of these plans.
Under the 2008 Plan, in the event of a change of control, the Compensation Committee, in its sole discretion, will take one or a combination of the following actions with respect to outstanding stock options, to be effective as of the date of such change in control:
| · | provide that such options shall be assumed, or equivalent options shall be substituted by the acquiring or succeeding corporation, or |
| · | provide that the participants will receive upon the closing of the change in control transaction a cash payment for each option surrendered equal to the difference between (1) the market value of the consideration to be received for each share of our common stock in the change in control transaction times the number of shares subject to a surrendered option and (2) the aggregate exercise price of such surrendered options. |
The following table sets forth the intrinsic value of the unvested stock options held by each executive officer named in the Summary Compensation Table as of December 31, 2015 that would become vested upon termination of employment of the executive due to death or permanent disability or, assuming that the Compensation Committee so elects, the occurrence of a change in control as described above:
Name and Principal Position | | Year | | Amount (1) | |
| | | | | |
Alan J. Hyatt | | 2015 | | $ | 15,840 | |
President and Chief Executive Officer | | | | | | |
| | | | | | |
James M. Anthony Executive Vice-President and Chief Operating Officer | | 2015 | | $ | 4,880 | |
| | | | | | |
Thomas G. Bevivino | | 2015 | | $ | 39,460 | |
Executive Vice-President and Chief Financial Officer | | | | | | |
(1) | Calculated based on the difference between $5.75, the closing price of our common stock on December 31, 2015, and the exercise price of unvested stock options as of such date, multiplied by the number of outstanding options. |
In the event that the employment of executive officers was terminated for any other reason on December 31, 2015, none of the unvested options would vest and all such options would expire.
In the event that the employment of an executive officer was terminated due to disability or death on December 31, 2015, they or their estate would be entitled to payments under disability or life insurance plans that the Company maintains for all full-time employees.
Director Compensation
For 2015, non-employee directors of the Company received a fee of $750 per attended meeting and non-employee directors of the Bank received $1,550 per attended meeting. Each director of the Company is also a director of the Bank. Meetings of the directors of the Company are held immediately before or after meetings of the directors of the Bank. In addition, each non-employee member of a committee of the Board of Directors received a fee for committee meetings attended in 2015 as follows: $880 per Compensation Committee meeting; $800 per Corporate Governance Committee meeting; and $880 per Audit and Examining Committee meeting. The Chairman of each committee received an additional $270 per meeting. A total of $308,650 was paid as directors’ fees and committee fees for the Company and the Bank in 2015.
The Board of Directors decided that for 2016, there would be no change in any of the fees payable to non-employee directors described above.
Non-employee directors are eligible to receive awards under the 2008 Plan, and a total of 14,000 stock options were granted to certain non-employee directors on December 22, 2015.
The following table sets forth a summary of the compensation the Company paid to our non-employee directors in 2015:
Director Compensation for 2015
Name | | Fees earned or paid in cash(1) | | | Option Awards(2) | | | Total | |
| | | | | | | | | |
Michael H. Cook(3) | | $ | 29,580 | | | $ | - | | | $ | 29,580 | |
| | | | | | | | | | | | |
Raymond S. Crosby | | $ | 31,040 | | | $ | 6,360 | | | $ | 37,400 | |
| | | | | | | | | | | | |
James H. Johnson, Jr. | | $ | 34,600 | | | $ | 6,360 | | | $ | 40,960 | |
| | | | | | | | | | | | |
David S. Jones | | $ | 28,400 | | | $ | 6,360 | | | $ | 34,760 | |
| | | | | | | | | | | | |
Eric M. Keitz | | $ | 41,240 | | | $ | 6,360 | | | $ | 47,600 | |
| | | | | | | | | | | | |
John A. Lamon III | | $ | 40,970 | | | $ | 6,360 | | | $ | 47,330 | |
| | | | | | | | | | | | |
Albert W. Shields | | $ | 33,680 | | | $ | 6,360 | | | $ | 40,040 | |
| | | | | | | | | | | | |
Mary Kathleen Sulick | | $ | 32,560 | | | $ | - | | | $ | 32,560 | |
| | | | | | | | | | | | |
Konrad M. Wayson | | $ | 36,580 | | | $ | 6,360 | | | $ | 42,940 | |
(1) | Amounts reflect compensation for services rendered in 2015. |
(2) | This column reflects the aggregate grant date fair value of options awarded in 2015 in accordance with FASB ASC Topic 718. Additional information regarding the size of the awards is set forth below under the “Outstanding Equity Awards” table. For information concerning the assumptions made in the valuation of these options, see Note 12 to the Company’s consolidated financial statements contained in the Annual Report on Form 10-K for the fiscal year ended December 31, 2015. The total number of option awards outstanding as of December 31, 2015 was 2,000 for directors Raymond S. Crosby, James H. Johnson Jr., David S. Jones, Eric M. Keitz, John A. Lamon III, Albert W. Shields and Konrad M. Wayson. Michael H. Cook and Mary Kathleen Sulick did not have any option awards outstanding as of December 31, 2015. The Company did not issue stock awards in 2015 or 2014. |
(3) | Michael H. Cook resigned from the board effective December 21, 2015. |
Certain Transactions with Related Persons
Alan J. Hyatt, who is an affiliated person by virtue of his stock ownership and positions as director and President of the Company and the Bank, is a partner of the law firm of Hyatt & Weber, P.A., which serves as general counsel to the Company and the Bank. The law firm of Hyatt & Weber, P.A. received fees in the amount of $206,254 and $323,711 for services rendered to the Company and to the Bank and its subsidiaries for the years ended December 31, 2015 and 2014, respectively. The law firm received $191,382 and $209,801 in fees from borrowers who obtained loans from the Bank for the year ended December 31, 2015 and 2014, respectively. Mr. Hyatt’s interest in these fees is not determinable.
During January, 2007, Hyatt & Weber, P.A. entered into a five year lease agreement with HS West, LLC, a wholly owned subsidiary of the Company to lease office space from the Company. The term of the lease was five years with the option to renew the lease for three additional five year terms. The monthly lease payment is $20,056, which increases 2% annually beginning with the third anniversary of the lease. The first option to renew was exercised in January 2012. The lease payment for 2016 will be $22,586 per month. Total rental income received by the Company during 2015 and 2014 was $265,722 and $255,404, respectively. In addition, Hyatt & Weber, P.A. reimburses the Company for its share of common area maintenance and utilities. The total reimbursement for 2015 and 2014 was $138,253 and $129,438, respectively.
In November 2008, the Company completed a private placement of units, each unit consisting of 6,250 shares of the Company’s Series A 8.0% Non-Cumulative Convertible Preferred Stock and a Subordinated Note in the original principal amount of $50,000. The following table shows the outstanding principal due on the Subordinated Notes as of December 31, 2015 (which did not change during the year) and the total interest paid or accrued on the Subordinated Notes for 2015 and 2014 with respect to Subordinated Notes held by directors, nominees for director, executive officers and greater than 5% stockholders of Severn Bancorp, Inc., or their family members or affiliates:
Name | | Principal of Subordinated Notes | | | Interest Paid or Accrued in 2015 | | | Interest Paid or Accrued in 2014 | |
| | | | | | | | | |
Thomas G. Bevivino | | $ | 25,000 | | | $ | 2,000 | | | $ | 2,000 | |
| | | | | | | | | | | | |
Michael H. Cook(1) | | $ | 50,000 | | | $ | 4,000 | | | $ | 4,000 | |
| | | | | | | | | | | | |
Alan J. Hyatt(2) | | $ | 100,000 | | | $ | 8,000 | | | $ | 8,000 | |
| | | | | | | | | | | | |
Louis Hyatt(3) | | $ | 150,000 | | | $ | 12,000 | | | $ | 12,000 | |
| | | | | | | | | | | | |
Melvin Hyatt(3) (4) | | $ | 25,000 | | | $ | 2,000 | | | $ | 2,000 | |
| | | | | | | | | | | | |
John A. Lamon, III | | $ | 50,000 | | | $ | 4,000 | | | $ | 4,000 | |
| | | | | | | | | | | | |
Albert W. Shields | | $ | 150,000 | | | $ | 12,000 | | | $ | 12,000 | |
| | | | | | | | | | | | |
Konrad M. Wayson | | $ | 50,000 | | | $ | 4,000 | | | $ | 4,000 | |
(1) | Mr. Cook holds the Subordinated Note in an investment fund managed by Mr. Cook and in which he has an ownership interest. Mr. Cook resigned from the Board effective December 21, 2015. |
(2) | Mr. Alan Hyatt and his wife hold one Subordinated Note and Crownsville Family Limited Partnership, of which Mr. Alan Hyatt is a general partner holds one Subordinated Note. |
(3) | Subordinated Notes are owned jointly with their spouse. |
(4) | Retired from the Board at the annual meeting in April 2010. |
The Bank has, and expects to continue to have, loan and other banking transactions (including, but not limited to, checking, savings and time deposits) with certain of its directors, nominees for director, officers, certain of their immediate family members and certain corporations or organizations with which they are affiliated. All such loan and other banking transactions (i) have not been classified as nonaccrual, past due, restructured or potential problems, (ii) were made in the ordinary course of business, (iii) were made on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with persons not related to us, and (iv) did not involve more than the normal risk of collectability or present other unfavorable features.
The Company has adopted written policies and procedures regarding approval of transactions between the Company and any employee, officer, director and certain of their family members and other related persons required to be reported under Item 404 of Regulation S-K. Under these policies, a majority of the disinterested members of the Audit and Examining Committee must approve any transaction between the Company and any related party that involves more than $10,000. If a majority of the members of the Audit and Examining Committee are interested in the proposed transaction, then the transaction must be approved by a majority of the disinterested members of the Board (excluding directors who are employees of the Company). The Chair of the Audit and Examining Committee has the delegated authority to pre-approve or ratify (as applicable) any related party transaction in which the aggregate amount involved is expected to be less than $120,000. In determining whether to approve or ratify a related party transaction, the Audit and Examining Committee will take into account, among other factors it deems appropriate, whether the related party transaction is on terms no less favorable than terms generally available to an unaffiliated third-party under the same or similar circumstances and the extent of the related party’s interest in the transaction. After adopting this policy, the Audit and Examining Committee ratified each of the transactions described above and approved the continuation of such transactions for the current year on substantially the same terms and conditions.
DATE FOR SUBMISSION OF STOCKHOLDER PROPOSALS
FOR INCLUSION IN PROXY STATEMENT
Any proposal that a Company stockholder wishes to have included in the Company’s proxy statement and form of proxy relating to the Company’s 2017 Annual Meeting of Stockholders under Rule 14a‑8 of the Securities Exchange Act of 1934, as amended must be received by the Company’s Secretary at Severn Bancorp, Inc., 200 Westgate Circle, Suite 200, Annapolis, Maryland 21401 on or before November 24, 2016. Nothing in this paragraph shall be deemed to require the Company to include in its proxy statement and form of proxy for such meeting any stockholder proposal that does not meet the requirements of the SEC in effect at the time, including Rule 14a-8.
In addition, stockholders are notified that the deadline for providing the Company timely notice of any stockholder proposal submitted outside of the Rule 14a-8 process for consideration at the Company’s 2017 Annual Meeting of Stockholders is 60 days prior to the 2017 Annual Meeting of Stockholders. For example, assuming that the 2017 Annual Meeting is held on April 28, 2017, then the notice would be due on or before February 27, 2017. With respect to any proposal which the Company does not have notice of on or prior to such 60 day notice period, discretionary authority shall be granted to the persons designated in the Company’s proxy related to the 2016 Annual Meeting of Stockholders to vote on such proposal.
ANNUAL REPORT AND FINANCIAL STATEMENTS
A copy of the Company’s Annual Report to Stockholders for the year ended December 31, 2015 accompanies this Proxy Statement.
Upon receipt of a written request, the Company will furnish to any stockholder without charge a copy of the Company’s Annual Report on Form 10--K for the year ended December 31, 2015 and the exhibits thereto required to be filed with the SEC under the Securities Exchange Act of 1934. Such written request should be directed to:
Thomas G. Bevivino
Executive Vice-President and Secretary
Severn Bancorp, Inc.
200 Westgate Circle, Suite 200
Annapolis, Maryland 21401
The Form 10‑K is not part of the proxy solicitation materials.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Company’s directors, certain officers and persons who own more than 10% of its common stock, to file with the Securities and Exchange Commission initial reports of ownership of the Company’s equity securities and to all subsequent reports when there are changes in such ownership. Based on a review of reports submitted to the Company, the Company believes that during the fiscal year ended December 31, 2015 all Section 16(a) filing requirements applicable to the Company’s officers, directors, and more than 10% owners were complied with on a timely basis.
COMMUNICATIONS WITH DIRECTORS
If any stockholder wishes to communicate with a member of the Board of Directors, the stockholder may communicate in writing to 200 Westgate Circle, Suite 200, Annapolis, Maryland 21401, attention: Thomas G. Bevivino, via first class mail, or by facsimile at (410) 260-2059. All communications received by Mr. Bevivino will be distributed to all members of the Board of Directors. Stockholders may also speak with the directors who attend the Annual Meeting.
OTHER MATTERS
As of the date of this proxy statement, the Board of Directors does not know of any other matters to be presented for action by the Stockholders at the Annual Meeting. If, however, any other matters not now known are properly brought before the Annual Meeting, the persons named in the accompanying proxy will vote such proxy in accordance with the determination of a majority of the Board of Directors. The enclosed proxy confers discretionary authority to vote with respect to any and all of the following matters that may come before the Annual Meeting: (i) matters which the Company did not receive notice by February 29, 2016 were to be presented at the Annual Meeting; (ii) approval of the minutes of a prior meeting of the stockholders, if such approval does not amount to ratification of the action taken at the Annual Meeting; (iii) the election of any person to any office for which a bona fide nominee named in this Proxy Statement is unable to serve or for good cause will not serve; (iv) any proposal omitted from this Proxy Statement and the form of the proxy pursuant to Rules 14a-8 or 14a-9 under the Securities Exchange Act of 1934; and (v) matters incident to the conduct of the Annual Meeting.
| By order of the Board of Directors |
| |
| /s/ |
| |
| Thomas G. Bevivino |
| Secretary |
| |
Annapolis, Maryland | |
March 24, 2016 | |