SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a)
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[ ] Preliminary Proxy Statement [ ] CONFIDENTIAL, FOR USE OF THE
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[ ] Definitive Additional Materials
[ ] Soliciting Material Pursuant to Section
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IOWA PUBLIC AGENCY INVESTMENT TRUST
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NOTICE OF SPECIAL MEETING OF PARTICIPANTS
TO BE HELD
August 28, 2013
NOTICE IS HEREBY GIVEN that a Meeting of Participants (the "Meeting") of Iowa Public Agency Investment Trust, an Iowa common law trust organized under Chapter 28E of the Iowa Code ("IPAIT"), will be held on August 28, 2013 at 9:30 am local time at the Iowa Association of Municipal Utilities, 1735 NE 70th Avenue, Ankeny, Iowa for the following purposes:
1.
To ratify and approve the election of five members of the Board of Trustees.
2.
To amend the IPAIT Investment Policy
3.
To ratify the selection of KPMG LLP as IPAIT's auditors.
The Board of Trustees of IPAIT fixed the close of business on July 31, 2013 as the record date (the "Record Date") for determining the Participants who are entitled to notice of, and to vote at, the Meeting or any adjournments thereof. Each Participant as of the Record Date which has a positive account in the Diversified Portfolio is entitled to cast one vote per Unit for each matter to be voted on. Please read the full text of the accompanying Proxy Statement for a complete understanding of the proposals.
YOUR VOTE IS IMPORTANT. THE AUTHORIZED OFFICIAL OF EACH PARTICIPANT MAY EXECUTE THE PROXY. Please sign, date and return the accompanying proxy card in the enclosed return envelope, or you may fax the signed proxy card to us toll-free at 866-260-0246. Faxing or returning your proxy card will not prevent you from voting in person, but will assure that your vote will be counted if you are unable to attend the meeting, and will ensure that a quorum will be present at the meeting, which will avoid the additional expense of further proxy solicitation if a quorum is not present. IT IS VERY IMPORTANT THAT YOUR PROXY BE RECEIVED PROMPTLY. We must receive your vote by no later than August 26, 2013. THE ENCLOSED PROXY IS BEING SOLICITED BY THE BOARD OF TRUSTEES OF IPAIT. THE BOARD OF TRUSTEES RECOMMENDS THAT YOU VOTE IN FAVOR OF THE PROPOSED ITEMS.
By Order of the Board of Trustees
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Robert Haug
SECRETARY
Des Moines, Iowa
July 31, 2013
IOWA PUBLIC AGENCY INVESTMENT TRUST
c/o Miles Capital
1415 28TH STREET SUITE 200
WEST DES MOINES, IOWA 50266-1461
(515) 244-5426 or 800-872-4024
PROXY STATEMENT
SPECIAL MEETING OF PARTICIPANTS
GENERAL INFORMATION
We are providing you with this Proxy Statement in connection with the solicitation of proxies by and on behalf of Iowa Public Agency Investment Trust, an Iowa common law trust organized under Chapter 28E of the Iowa Code ("IPAIT"), for use at the Meeting of Participants to be held at the Iowa Association of Municipal Utilities, 1735 NE 70th Avenue, Ankeny, Iowa on August 28, 2013, at 9:30 am local time, and at any and all postponements or adjournments thereof (the "Meeting"). This proxy statement, the accompanying form of proxy, and the Notice of Special Meeting will be first mailed or given to Participants on or about July 31, 2013.
Because many of the authorized representatives of IPAIT's Participants may be unable to attend the Meeting in person, the Board of Trustees is soliciting proxies to give each Participant an opportunity to vote on all matters presented at the Meeting. Authorized representatives of the Participants are urged to:
(1) read this Proxy Statement carefully;
(2) specify their choice in each matter by marking the appropriate box on the enclosed Proxy,
(3) sign, date and return the Proxy by mail, or
(4) fax the Proxy toll-free to fax number 866-260-0246.
If the accompanying proxy is executed properly by an authorized official of a Participant and returned, the Participants so voting will be deemed to have voted their Units at the Meeting in accordance with the instructions given. The Board of Trustees of IPAIT recommends a vote FOR all proposals. If no instructions are given, the Participant's Units will be voted FOR the approval of all proposals and any other business as may properly come before the Meeting.
IPAIT'S ANNUAL AND SEMI-ANNUAL REPORTS HAVE PREVIOUSLY BEEN DELIVERED TO PARTICIPANTS OF IPAIT. SUCH REPORTS ARE AVAILABLE AT NO COST BY CALLING TOLL-FREE AT 800-872-4024, VIEWING ONLINE AT WWW.IPAIT.ORG, OR WRITING TO IPAIT IN CARE OF MILES CAPITAL, AT 1415 28TH STREET, SUITE 200, WEST DES MOINES, IOWA 50266-1461.
YOUR VOTE IS IMPORTANT. Please take a moment now to sign, date and return the accompanying proxy card in the enclosed return envelope. Returning your proxy card will not prevent you from voting in person, but will assure that your vote will be counted if you are unable to attend the meeting, and will avoid the additional expense of further proxy solicitation and will ensure that a quorum is represented at the meeting.
QUESTION AND ANSWER SUMMARY: ABOUT THE VOTE
WHAT IS BEING VOTED ON AT THE MEETING?
As more fully described in this proxy statement, the Board of Trustees of IPAIT is asking participants to consider and vote on the following proposals:
1.
Election of five Trustees
2.
Amendment of the IPAIT Investment Policy
3.
Ratification of the selection of KPMG LLP as IPAIT's auditors
WHO CAN VOTE AT THE MEETING?
The Board of Trustees has set July 31, 2013 as the record date for the Meeting. Only Participants at the close of business on the record date which have positive account balances in the Diversified Portfolio will be entitled to receive notice of and to vote at the Meeting. Each Participant will be entitled to one vote per unit of beneficial ownership ("Unit") held on each matter properly submitted for vote at the Meeting. Participants vote on the Election of Trustees and the ratification of the selection of KPMG LLP.
WHAT CONSTITUTES A QUORUM FOR THE MEETING?
Quorum for the Meeting is based on the number Units outstanding held by Participants that are represented in person or by proxy. To have a quorum we need a majority of the Units of the Diversified Portfolio to be present, in person or by proxy. Proxies received will be considered present at the Meeting for purposes of establishing a quorum for the transaction of business at the meeting. The vote with respect to each proposal will be tabulated separately.
If a quorum is not present at the Meeting, or if a quorum is present at the Meeting, but sufficient votes to approve a proposal are not received, the persons named as proxies may propose one or more adjournments of the Meeting to permit further solicitation of proxies with respect to a proposal. In determining whether to adjourn the Meeting, the following factors may be considered: the nature of a proposal, the percentage of votes cast, the percentage of negative votes cast, the nature of any further solicitation and the information to be provided to Unit holders with respect to the reasons for the solicitation. Any adjournment will require the affirmative vote of a majority of participants represented in person or by proxy at the Meeting. In that case, the persons named as proxies will vote all proxies required to be voted for a proposal, FOR such an adjournment; provided, however, any proxies required to be voted against a proposal will be voted AGAINST such adjournment.
HOW TO VOTE?
If an authorized representative of each Participant completes and properly signs the accompanying proxy card and return it to us, it will be voted as they direct, unless they later revoke the proxy. Unless instructions to the contrary are marked, or if no instructions are specified, Participants represented by a proxy will be voted FOR the proposals set forth on the proxy, and in the discretion of the persons named as proxies on such other matters as may properly come before the Meeting. If you do not complete a proxy card and return it to us or vote at the meeting, you will be treated as if you voted AGAINST a proposal. If you check the box labeled ABSTAIN on the proxy card and return it to us, you will be treated as if you voted AGAINST a proposal.
If you attend the Meeting, you may deliver your completed proxy card or vote in person. You may either mail the proxy card to us in the envelope provided or you fax the signed proxy card toll-free to us at 866-260-0246.
CAN THE VOTE BE CHANGED AFTER RETURN OF THE PROXY CARD?
Yes. Even after you have submitted your proxy, you may change your vote at any time before the proxy is exercised by filing with our Secretary, at the address indicated above, either a written notice of revocation, a duly executed proxy bearing a later date, or if you vote in person at the Meeting. The
powers of the proxy holders will be suspended if you attend the Meeting in person and so request. However, attendance at the Meeting will not by itself revoke a previously granted proxy.
Any written notice of revocation sent to us must include the Participant's name and must be received prior to the Meeting to be effective.
WHAT VOTE IS REQUIRED TO APPROVE THE PROPOSALS?
Election of Trustees requires as to each Trustee, the affirmative vote of a plurality of the Units of the Diversified Portfolio voting at the meeting. This means that the trustee nominee with the most affirmative votes for a particular slot is elected for that slot. Abstentions will not count as votes cast and will have no effect on the outcome of this proposal. The nominees for this election are unopposed and are either incumbents are were appointed effective January 31, 2013 to fill a vacancy created by retirement.
The change in the investment policy requires the affirmative vote of a majority of the outstanding Units of the Portfolio voting at the meeting.
The ratification of the selection of KPMG LLP as IPAIT's auditors requires the affirmative vote of a majority of the outstanding Units voting at the meeting.
Abstentions are counted in tabulations of the votes cast on proposals presented to participants. Therefore, for all matters presented at the Meeting, abstentions will have the same effect as a vote against the proposals.
PROPOSAL 1.
ELECTION OF TRUSTEES
The Board is currently comprised of nine persons who are representative of the three types of Iowa public agencies that have historically participated in IPAIT - the Iowa League of Cities (ILC), the Iowa Association of Municipal Utilities (IAMU), and the Iowa State Association of Counties (ISAC) (collectively the "Associations") with each group having three representatives. The qualifications for the Trustees require that the person be an "official" and employee with an Iowa public agency. In the future, the Board will continue this structure in filling vacancies. To the extent that a vacancy occurs, the Board will seek and nominate persons to fill the vacancy with a person associated with the group meeting the qualifications for the vacancy.
The nominees for election as Trustees are: Craig Hall, Brent Hinson, Dianne Kiefer, Paula Meyer and Greg Fritz.
Terms ending 2016: Craig Hall, Brent Hinson, and Dianne Kiefer.
Term ending 2015: Paula Meyer to fill the remaining term for the vacancy created by Lynn Miller’s retirement.
Term ending 2014: Greg Fritz to fill the remaining term for the vacancy created by Don Kerker’s retirement.
Information about all Trustees, including the nominees is provided below:
Craig Hall has served on the IPAIT Board since 2004, and is currently the Board Chair. He has served as the Manager of Brooklyn Municipal Utilities since 1998. Hall also serves on the Board of the Iowa Association of Municipal Utilities (IAMU).
Brent Hinson has served on the IPAIT Board since 2010. Hinson is the City Administrator for the City of Washington, Iowa (since 2011). He also served as the City Administrator for the City of Garner (2005-2011). Hinson has also served on the Executive Board for the Iowa League of Cities. Hinson has his Master of Public Administration degree from Drake University, and his BA from University of Northern Iowa.
Dianne Kiefer has served on the IPAIT Board since 2000, serving as the Board Chair from 2010 to 2013. Kiefer has a degree in accounting, has passed the CPA exam, and teaches accounting and financial statement analysis at Buena Vista University. She has served as the Treasurer for Wapello County for over 26 years.
Paula Meyer was nominated by the IAMU, and appointed by the IPAIT Board at its January 30, 2013 meeting to serve until the Participant Election. Meyer has served as the Accounting Manager and Treasurer of West Des Moines Water Works since 1999, managing cash flow and investments. She has an MBA from Drake University and is a CPA.
Greg Fritz was nominated by the IAMU, and appointed by the IPAIT Board at its January 30, 2013 meeting to serve until the Participant Election. Effective April 1, 2008, Fritz, became the Chief Executive Officer of NIMECA. From 1995 to 2008, Fritz was City Administrator for the City of Pocahontas, Iowa. As City Administrator in Pocahontas, his duties included management of the city's operations, including the city's municipal electric utility. Fritz has a BA in Public Administration from the University of Northern Iowa.
The IPAIT Board includes trustees who are experienced public servants who share their experience in managing public funds for the benefit of the public agency participants of IPAIT.
The year that the term for each Trustee will end is specified in the table. All Trustees are non-interested and independent. Each of the nominees and the other Trustees listed below has consented to being named in this Proxy Statement and each of the three nominees has indicated a willingness to serve as a Trustee if elected. Unless otherwise instructed, the proxy holder will vote the proxies received for the election of the persons listed below. It is not expected that any of the nominees will decline or become unavailable for election, but in case this should happen, the proxy holders reserve the right to select and substitute another person as a Trustee nominee.
| | | | | | | | | | | | |
Name | Address | Age | Position held with IPAIT | Term of Office | Length of Time Served | Principal Occupation During Past Five Years | Number of Portfolios Overseen by Trustee | Outside SEC Directorships Past 5 years | | | | |
Greg Fritz | 1011 12th Ave.
North Humboldt, IA 50548 | 41 | Trustee | Term Ending 2014 | Since April, 2013 |
Chief Executive Officer, NIMECA | 1 | None | | | | |
Craig Hall | 138 Jackson St. Brooklyn, IA 52211 | 61 | Trustee, Chair | Term Ending 2013 | Since 2004 | Manager, Brooklyn Municipal Utilities | 1 | None | | | | |
Richard Heidloff | 206 S. Second Ave. Rock Rapids, IA 51246 | 68 | Trustee Second Vice Chair | Term Ending 2014 | Since 2006 | Lyon County Treasurer | 1 | None | | | | |
Brent Hinson | 215 E. Washington St. Washington, IA 52353 | 35 | Trustee | Term Ending 2013 | Since 2010 | City Administrator City of Washington (2011-2013) City of Garner (2005-2011) | 1 | None | | | | |
Dianne Kiefer | 101 W. Fourth St. Ottumwa, IA 52501 | 63 | Trustee | Term Ending 2013 | Since 2000 | Wapello County Treasurer, College Instructor, Buena Vista University | 1 | None | | | | |
Andrew Lent | 110 W. Third St. Vinton, IA 52349 | 47 | Trustee | Term Ending 2015 | Since 2012 | City Coordinator City of Vinton | 1 | None | | | | |
Paula Meyer | 4200 Mills Civic Parkway West Des Moines, IA 50265 | 55 | Trustee | Term Ending 2015 | Since April, 2013 | Accounting Manager, Treasurer West Des Moines Water Works | 1 | None | | | | |
Charles Rieken * |
5 W 7th Street Atlantic, IA 50022 | 66 | Trustee
| Term Ending 2015 | August 2011 | Cass County Supervisor | 1 | None | | | | |
Susan Vavroch * | 50 Second Ave. Bridge Cedar Rapids, IA 52401 | 54 | Trustee,
Vice Chair
| Term Ending 2014 | Since 2003 | Cedar Rapids City Treasurer | 1 | None | | | | |
Alan Kemp | 317 Sixth Ave. Ste 800 Des Moines, IA 50309 | 52 | IPAIT Assistant Secretary | | Since 2007 | Iowa League of Cities Executive Director | | | | | | |
William Peterson | 5500 Westown Pkwy, Ste 190 West Des Moines, IA 50266 | 62 | IPAIT Treasurer | | Since 1994 | Iowa State Association of Counties Executive Director | | | | | | |
Robert Haug | 1735 NE 70th Ave. Ankeny, IA 50021 | 65 | IPAIT Secretary | | Since 1987 | Iowa Association of Municipal Utilities Executive Director | | | | | | |
* Vavroch and Rieken have resigned from the Board. At the August 28, 2013 Board meeting, The vacancies created by their resignations will be filled by the Board until the next Participant meeting.
The Board of Trustees does not include any person who is deemed to be an "interested person" as defined in Section 2(a)(19) of the Investment Company Act of 1940 ("1940 Act").
DURING THE FISCAL YEAR ENDED JUNE 30, 2013, THE COMPANY'S BOARD OF TRUSTEES HELD FOUR MEETINGS. ALL INCUMBENT TRUSTEES OF THE IPAIT ATTENDED AT LEAST 75 PERCENT OF THE AGGREGATE OF (I) THE TOTAL NUMBER OF MEETINGS OF THE BOARD OF TRUSTEES (HELD DURING THE PERIOD FOR WHICH HE OR SHE WAS A TRUSTEE) AND (II) THE TOTAL NUMBER OF MEETINGS HELD BY ALL COMMITTEES OF THE BOARD ON WHICH HE OR SHE SERVED.
The Board of Trustees has an Executive Committee comprised of the Chairman, the Vice Chairman, the Second Vice Chairman, the Treasurer, and the Secretary. In the fiscal year ending June 30, 2013, the Executive Committee met once. The Executive Committee discusses the audit report with the auditor and also reviews the contract with the auditor, and the proposals for audit services. The full board then discusses the committee’s recommendations. There is no Audit Committee. The full Board of Trustees considers and approves the engagement of the independent auditors.
There is no Nominating Committee, as the full Board of Trustees reviews and recommends candidates for election to fill vacancies on the Board of Trustees. The Board of Trustees will consider written recommendations from the Sponsoring Associations and directly from Participants for possible nominees. Participants should submit their recommendations to the Secretary.
The structure of the Board of Trustees and its committees has been essentially the same since IPAIT was organized in 1987 and has proven to be an effective and efficient means of oversight of the business and risks of IPAIT. The Board meets quarterly and as part of its regular agenda receives and reviews reports from the Chief Compliance Officer, the Adviser and the Custodian concerning its investments and operations. As the Board is comprised of persons who have been public servants in management positions with various public agencies for many years, they all have years of experience in dealing with the management of public funds. They are also not interested persons and as a result the Board operates with complete independence from the Adviser and its other service providers.
As of the Record Date, none of the Trustees owned of record or beneficially any Units of either of IPAIT's Portfolios as none are legally permitted to invest in IPAIT. Only public agencies in the State of Iowa are permitted to participate in IPAIT.
The Trustees receive no compensation for serving on the Board of Trustees, except reimbursement for mileage and lodging in attending meetings. IPAIT has no pension or retirement plans for its Trustees.
A Participant may nominate an individual for election to the Board of Trustees at the Special Meeting of Participants if the Participant: (1) is a Participant of record at the time of giving notice of its intent to nominate a candidate; (2) is a Participant of record at the time of the Special Meeting; (3) is entitled to vote at the Special Meeting; and (4) has given written notice of the nomination to the Secretary of the IPAIT no earlier than July 31, 2013 and no later than August 26, 2013. The notice must contain all information relating to the nominee required for proxy solicitations by Regulation 14A under the Securities Exchange Act of 1934, as amended (including the individual's written consent to being named in the proxy statement as a nominee and to serving as a trustee if elected). The notice must also contain the Participant's name and address as they appear on IPAIT books, the number of Units owned of record by such Participant and the "slot" for which the person in nominated for election.
PROPOSAL 2.
BACKGROUND FOR PROPOSAL 2.
Yields from the Diversified Portfolio continue at historical lows near 0%, as interest rates on certificates of deposit and repurchase agreements have hovered around 0.0025%---sometimes much less. In the repurchase market other changes have made obtaining repurchase agreements more difficult. These market conditions have forced our investment adviser to review all possible investment arrangements to squeeze as much yield as possible.
To address this it is proposed that the investment policy be amended to specifically permit the investment in bank deposits insured through FDIC as outlined in Section 12.10(7) of the Iowa Code. The Board of Trustees and Miles Capital believe that additional yield could be obtained. Management and legal counsel believe that the proposals are consistent with current Iowa law, but are not currently permitted by IPAIT’s investment policies.
Proposal 2.
TO AMEND THE INVESTMENT POLICY TO ALLOW FOR INVESTMENTS IN
DEPOSITS AS OUTLINED IN IOWA CODE SECTION 12B.10(7),WHICH SECTION WAS
CHANGED BY THE LEGISLATURE LAST YEAR TO INCLUDE NOT ONLY
CERTIFICATES OF DEPOSITS, BUT DEPOSIT ACCOUNTS.
Until the fall of 2008, FDIC insurance was limited to $100,000 of deposits in any one bank. By placing the deposits in multiple banks in the program, the lead bank can provide competitively higher interest rates while assuring FDIC coverage for the entire investment. In the fall of 2008, the FDIC insurance limits were increased to $250,000. The higher FDIC coverage limit permits placement of funds in a fewer number of banks.
In 2009, the participants amended the IPAIT investment policy to allow for investments in accordance with Iowa Code section 12B.10 (7), which included certificates of deposit with FDIC insured funds placed in out of state depositories, through a reciprocal agreement with an Iowa depository. Since that change, the Iowa legislature has changed Iowa Code section 12B.10 (7) to include not only certificates of deposits, but also deposits. The Investment Adviser recommended to the IPAIT Board that the adoption of this change in IPAIT’s investment policy to implement the change made by the legislature. The Investment Adviser believes this could provide a greater yield to IPAIT, with full FDIC insurance.
The proposed amendment is to Section 6-Instruments Eligible for Investment. The amended Section 6 would read in its entirety (changes noted) :
Section 6 – INSTRUMENTS ELIGIBLE FOR INVESTMENT
Assets of IPAIT may be invested in the following, all as more fully described in the IPAIT Information Statement:
--
Obligations of the United States government, its agencies and instrumentalities.
--
Certificates of deposit ("CDs") and other evidences of deposit at federally insured Iowa depository institutions approved and secured pursuant to chapter 12C . or through the CDARS Program, pursuant to section 12B.10(7) and further provided that the lead bank for CDARS is a federally insured Iowa depository institution approved and secured pursuant to chapter 12C.
--
Repurchase agreements, provided that the underlying collateral consists of obligations of the United States government, its agencies and instrumentalities and that the Custodian takes delivery of the collateral either directly or through a third party custodian.
-
Insured deposits or certificates of deposit, invested pursuant to Iowa Code Section 12B10(7), in an amount above any insured portion of the public funds on deposit at a federally insured Iowa depository institution approved and secured pursuant to Iowa Code chapter 12C.
All instruments eligible for investment are further qualified by all other provisions of this Investment Policy, including Section 8, Diversification and Investment Maturity Limitations
THE BOARD OF TRUSTEES RECOMMENDS THAT PARTICPANTS VOTE FOR AMENDMENT OF THE IPAIT INVESTMENT POLICY.
PROPOSAL 3.
RATIFICATION OF SELECTION OF AUDITORS
At the meeting of the Board of Trustees held on August 22, 2012, KPMG LLP was selected by the Trustees as the independent auditors for the 2012/2013 fiscal year. The Board of Trustees seeks your ratification of the selection of KPMG LLP as IPAIT's independent auditors for the fiscal year ending June 30, 2013.
IPAIT has been advised by its independent accountants that they have no direct or material indirect financial interest in IPAIT. Representatives of KPMG LLP are not expected to be present at the Meeting but will be available by telephone to respond to any questions.
Fees Paid to KPMG LLP by IPAIT (for the Fiscal Years ending June 30, 2012 and June 30, 2013).
2012
2013
| | | |
| Audit Fees | $16,000 | $16,500 |
| Tax Fees | 1,200 | 1,200 |
| Total Fees | $17,200 | $17,700 |
The Tax Fees included those specific charges billed by KPMG LLP and paid by IPAIT relating to the preparation and filing of all tax returns for IPAIT during the fiscal years indicated. KPMG LLP does not provide non-audit services to Miles Capital.
THE BOARD OF TRUSTEES RECOMMENDS THAT PARTICIPANTS VOTE FOR RATIFICATION OF THE SELECTION OF KPMG LLP AS INDEPENDENT AUDITORS OF IPAIT.
ADDITIONAL INFORMATION
RECORD DATE AND NUMBER OF OUTSTANDING UNITS
The Board of Trustees of IPAIT has fixed the close of busness on July 31, 2013 as the Record Date for the determination of Participants entitled to notice of and to vote at the Meeting and any adjournment thereof. Only Participants of record with positive account balances in the Portfolios at the close of business on the Record Date are entitled to notice of and to vote at the Meeting and any adjournment thereof. On this record date, there were 418,463,322 Units of the outstanding of the Diversified Portfolio.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
As of the Record Date, all Trustees and Officers of IPAIT, as a group, owned no Units of the Diversified Portfolio of IPAIT and are not as a matter of law permitted to own any such Units.
The following table sets forth information regarding beneficial ownership of the Units in the Diversified Portfolio by all Participants known to IPAIT to be the beneficial owner of five percent or more of the outstanding Units. Unless otherwise noted in the footnotes following the table, the information is provided as of July 31, 2013 and the persons as to whom information is given have sole voting and investment power over the Units beneficially owned.
DIVERSIFIED PORTFOLIO
NAME
# Units
%
| | | | | |
City of Cedar Rapids | | 140,226,443 | | | 34% |
City of West Des Moines | | 44,442,886 | | | 11% |
City of Johnston | | 20,822,951 | | | 5% |
SOLICITATION OF PROXIES
This solicitation is being made by mail on behalf of the Board of Trustees of IPAIT, but may also be made without additional remuneration by officers or employees of the Adviser by telephone, telegraph, facsimile transmission, electronic mail or personal interview. The expense of the printing and mailing
of this Proxy Statement and the enclosed form of Proxy and Notice of Special Meeting, and any additional material relating to the Meeting, which may be furnished to Participants by the Board subsequent to the furnishing of this Proxy Statement, has been or will be borne by the Administrator. To obtain the
necessary representation of Participants at the Meeting, supplementary solicitations may be made by mail, electronic mail, telephone or interview by officers of IPAIT or employees of the Adviser. It is anticipated that the cost of any other supplementary solicitations, if any, will not be material.
PARTICIPANT PROPOSALS FOR NEXT ANNUAL MEETING
Annual meetings of Participants are not required to be held unless they are necessary under the 1940 Act. Therefore, although the Board of Trustees has determined to hold a special meeting this year IPAIT may not hold Participant meetings on an annual basis. A Participant proposal intended to be presented at any meeting hereafter called must be received at IPAIT's offices a reasonable time before IPAIT begins to print and mail its proxy materials for that meeting, in order to be considered for inclusion in IPAIT's proxy statement and form of proxy relating to such meeting. If a Participant fails to submit the proposal by such date, IPAIT will not be required to provide any information about the nature of the proposal in its proxy statement, and the proposal will not be considered at that next annual meeting of Participants.
Proposals should be sent to Robert Haug, IPAIT, Secretary, at 1735 NE 70th Avenue, Ankeny, Iowa 50021. The submission by a Participant of a proposal for inclusion in a proxy statement does not guarantee that it will be included. Participant proposals are subject to certain regulations under the federal securities laws.
OTHER MATTERS
The Board is not aware of any matters to come before the Meeting, other than the proposals specified in the Notice of Special Meeting. However, if any other matter requiring a vote of the Participants should arise at the Meeting, it is the intention of the persons named in the accompanying Proxy to vote such Proxy in accordance with their best judgment.
00938057-1\15691-001
PROXY/VOTING INSTRUCTION CARD
SPECIAL MEETING August 28, 2013
THIS PROXY IS SOLICITED ON BEHALF OF IPAIT'S BOARD OF TRUSTEES
Revoking any such prior appointments, the undersigned, a participant of Iowa Public Agency Investment Trust ("IPAIT"), hereby appoints, Alan Kemp, Robert Haug and William Peterson and each of them, proxies, with full power of substitution, for and on behalf of the undersigned to vote, as designated below, as a participant in IPAIT as of the date of record, and as fully as the undersigned would be entitled to vote if personally present, at the Special Meeting of Participants to be held at the Iowa Association of Municipal Utilities, 1735 NE 70th Avenue, Ankeny, Iowa on August 28, 2013 at 9:30 am local time, and at any postponements or adjournments thereof.
THE VOTE OF THE PARTICIPANT REPRESENTED BY THIS PROXY/VOTING INSTRUCTION, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED BELOW, OR IF NO DIRECTION IS MADE, WILL BE VOTED IN FAVOR OF All PROPOSALS AND EACH OF THE OTHER ITEMS SET FORTH ON THE PROXY.
FOR THE REASONS SET FORTH IN THIS PROXY STATEMENT, THE BOARD OF TRUSTEES RECOMMENDS THAT PARTICIPANTS VOTE "FOR" ALL PROPOSALS.
Please mark boxes in ink. Sign, date and return this Proxy promptly by mail or toll-free fax 866-260-0246.
PROPOSAL 1: The Election of Board of Trustees. To withhold authority to vote for any Trustee, strike out that name.
Craig Hall Brent Hinson Dianne Kiefer Paula Meyer Greg Fritz
[ ] FOR the candidates listed (except those crossed out, if any)
[ ] AGAINST the candidates listed
[ ] ABSTAIN
PROPOSAL 2: To amend the investment policy to allow for investments in deposit accounts.
[ ] FOR
[ ] AGAINST
[ ] ABSTAIN
PROPOSAL 3: Ratification of the Selection of KPMG LLP as IPAIT'S auditors.
[ ] FOR
[ ] AGAINST
[ ] ABSTAIN
The undersigned hereby acknowledges receipt of the Notice of Special Meeting of Participants, dated August 28, 2013 and the Proxy Statement furnished therewith.
Participant:
Fund: IPAIT Diversified
# of Shares as of Record Date:
Signature of Authorized Official:
(Check with us to make sure you are authorized at 800-872-4024)
Printed Name:
Title of Authorized Official:
Date:
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