UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
Filed by the Registrant | x | Filed by a Party other than the Registrant | o |
Check the appropriate box: | |||||
o | Preliminary Proxy Statement | ||||
o | Confidential, For Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | ||||
x | Definitive Proxy Statement | ||||
o | Definitive Additional Materials | ||||
o | Soliciting Material Pursuant to Section 240.14a-12 | ||||
EXACTECH, INC. | |||||
(Name of Registrant as Specified in Its Charter) | |||||
(Name of Person(s) Filing Proxy Statement if other than the Registrant) | |||||
Payment of filing fee (Check the appropriate box): | |||||
x | No fee required. | ||||
o | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. | ||||
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EXACTECH, INC.
2320 N.W. 66th Court
Gainesville, Florida 32653
___________________
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To be held on May 2, 2013
___________________
To the Shareholders of
EXACTECH, INC.:
NOTICE IS HEREBY GIVEN that the 2013 Annual Meeting of Shareholders (the “Annual Meeting”) of Exactech, Inc., a Florida corporation (the “Company”), will be held at the Company’s headquarters, 2320 N.W. 66th Court, Gainesville, Florida, 32653, on Thursday, May 2, 2013, at 9:00 a.m., local time, for the following purposes:
(1)to elect three Class I directors to the Company’s Board of Directors to hold office for the term of such class or until their successors are duly elected and qualified;
(2)to approve a non-binding advisory resolution regarding the compensation of our Named Executive Officers;
(3)to ratify the selection of McGladrey LLP to serve as the Company’s principal independent registered public accounting firm for the fiscal year ending December 31, 2013; and
(4)to transact such other business as may properly come before the Annual Meeting and any adjournments or postponements thereof.
All shareholders are cordially invited to attend; however, only shareholders of record at the close of business on March 8, 2013 are entitled to vote at the Annual Meeting or any adjournments thereof.
By Order of the Board of Directors
/s/ Betty Petty
BETTY PETTY
Secretary
Gainesville, Florida
March 22, 2013
WHETHER OR NOT YOU PLAN TO ATTEND THE ANNUAL MEETING IN PERSON, PLEASE VOTE YOUR SHARES. YOU MAY VOTE YOUR SHARES OVER THE INTERNET BY TELEPHONE, OR, IF YOU RECEIVED A PAPER COPY OF THE PROXY CARD BY MAIL, PLEASE COMPLETE, SIGN AND DATE THE PROVIDED PROXY AND RETURN IT PROMPTLY IN THE SELF-ADDRESSED STAMPED ENVELOPE PROVIDED. INSTRUCTIONS REGARDING THE METHODS OF VOTING ARE CONTAINED IN THE PROXY CARD. VOTING OVER THE INTERNET, BY TELEPHONE OR BY MAILING A PROXY CARD WILL NOT LIMIT YOUR RIGHT TO ATTEND THE ANNUAL MEETING, AND VOTE YOUR SHARES IN PERSON.
2013 ANNUAL MEETING OF SHAREHOLDERS
OF
EXACTECH, INC.
_____________________
PROXY STATEMENT
_____________________
This proxy statement is furnished in connection with the solicitation by the Board of Directors of Exactech, Inc., of proxies from the holders of our common stock for use at our 2013 Annual Meeting of Shareholders to be held at our headquarters, 2320 N.W. 66th Court, Gainesville, Florida, 32653, on Thursday, May 2, 2013, at 9:00 a.m., local time, or at any adjournments or postponements. You should review the accompanying Notice of Annual Meeting of Shareholders for information about the Annual Meeting.
On or about March 22, 2013, we began mailing a notice containing instructions on how to access this proxy statement, the form of proxy, and our annual report online, and we began mailing a full set of the proxy materials to shareholders who had previously requested delivery of the materials in paper copy. Shareholders should review the information contained in this proxy statement, together with our 2012 Annual Report on Form 10-K. Our principal executive offices are located at 2320 N.W. 66th Court, Gainesville, Florida 32653, and our telephone number is (352) 377-1140.
INFORMATION CONCERNING PROXY
The requested proxy is solicited on behalf of our Board of Directors. The giving of a proxy does not preclude the right to vote in person should any shareholder giving the proxy so desire. Each shareholder has an unconditional right to revoke his or her proxy at any time prior to the exercise of that proxy, either in person at the Annual Meeting or by filing with our Secretary at our headquarters a written revocation or duly executed proxy bearing a later date; however, this revocation will not be effective until we receive written notice of the revocation at or prior to the Annual Meeting.
The cost of preparing, assembling and distributing all proxy materials in connection with the Annual Meeting is our responsibility. In addition to the use of mail, our employees may solicit proxies personally and by telephone. Our employees will receive no compensation for soliciting proxies other than their regular salaries. We may request banks, brokers and other custodians, nominees and fiduciaries to forward copies of the proxy material to their principals and to request authority for the execution of proxies. We may reimburse such persons for their expenses in so doing.
Important Notice Regarding the Internet Availability of Proxy Materials
Our proxy materials and our 2012 Annual Report are available on the Internet to shareholders as of the close of business on March 8, 2013, which we refer to as the Record Date, who have received the required control numbers at http://www.amstock.com/proxyservices/viewmaterials.asp. Our proxy materials and our 2012 Annual Report are additionally available to the general public at http://www.exac.com.
If you received a notice of Internet availability of proxy materials by mail, you will not receive a printed copy of the proxy materials unless you request one, as described in the notice. Instead, the notice contains instructions on how to access and review all of the information contained in the proxy materials, and describes the various means available to vote your shares. On or about March 22, 2013, we began mailing to all shareholders of record and beneficial owners as of the Record Date the notice, as well as a full set of the proxy materials to shareholders who had previously requested delivery of the materials in paper copy.
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PURPOSES OF THE ANNUAL MEETING
At the Annual Meeting, our shareholders will consider and vote upon the following matters:
(1) | the election of three Class I directors to the Company’s Board of Directors to serve for the term of such class, or until their successors are duly elected and qualified; |
(2) | a non-binding advisory resolution regarding the compensation of our Named Executive Officers; |
(3) | the ratification of the selection of McGladrey LLP to serve as the Company’s principal independent registered public accounting firm for the fiscal year ending December 31, 2013; and |
(4) | the transaction of such other business as may properly come before the Annual Meeting, including any adjournments or postponements. |
QUORUM AND VOTING REQUIREMENTS
Quorum Requirements
The Board of Directors has set the close of business on March 8, 2013 as the Record Date for determining our shareholders entitled to notice of and to vote at the Annual Meeting. As of the Record Date, there were 13,366,020 shares of our common stock issued and outstanding, all of which are entitled to be voted at the Annual Meeting. Each share of common stock is entitled to one vote on each matter submitted to shareholders for approval at the Annual Meeting. Shareholders do not have the right to cumulate their votes for directors. The attendance, in person or by proxy, of the holders of a majority of the outstanding shares of common stock entitled to vote at the Annual Meeting constitutes a quorum.
If less than a majority of outstanding shares entitled to vote are represented at the Annual Meeting, a majority of the shares represented may adjourn the Annual Meeting to another date, time or place. We do not need to give notice of the new date, time or place if the new date, time or place is announced at the Annual Meeting before an adjournment is taken.
Required Vote for Proposals
Election of directors.
If a quorum is present, directors will be elected pursuant to the affirmative vote of a plurality of the shares of common stock voting in person or represented by proxy at the Annual Meeting, which means that the three nominees who receive the most affirmative votes will be elected to the Board of Directors. In voting to elect nominees to the Board of Directors, shareholders may vote in favor of all the nominees or any individual nominee or withhold their votes as to all the nominees or any individual nominee.
Approval of non-binding advisory resolution regarding the compensation of our Named Executive Officers.
You may vote “FOR”, “AGAINST, or “ABSTAIN” on the advisory vote on named executive officer compensation. If a quorum is present, approval requires that the number of votes cast at the Annual Meeting in favor of the resolution exceeds the number of votes cast opposing the resolution. The outcome of this vote is not binding on the Company; however, the Compensation Committee will consider the outcome of the vote when developing and reviewing the future executive compensation plans.
Ratification of the selection of McGladrey LLP as our independent auditor.
You may vote “FOR”, “AGAINST”, or “ABSTAIN” on the ratification of the selection of McGladrey LLP to serve as the Company’s principal independent registered public accounting firm for the fiscal year ending December 31, 2013. If a quorum is present, ratification of the appointment of our independent registered public accounting firm requires that the number of votes cast at the Annual Meeting in favor of ratification exceeds the number of votes cast opposing ratification.
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How Shares Will Be Voted
When you properly submit your proxy via the Internet, phone or mail, the shares it represents will be voted at the Annual Meeting in accordance with your directions. If you properly submit your proxy with no direction, the proxy will be voted “FOR”:
• | the election of the nominees for directors named below; |
• | approval of the non-binding advisory resolution regarding the compensation of our Named Executive Officers; and |
• | Ratification of the selection of McGladrey LLP as our independent registered public accounting firm for the 2013 fiscal year. |
Other Business
The Board of Directors does not know of any other matters that may be brought before the Annual Meeting nor does it foresee or have reason to believe that proxy holders will have to vote for substitute or alternate nominees for election to our Board of Directors. If any other matter should properly come before the Annual Meeting or any nominee is unable to stand for election, then the persons named in the Proxy will have discretionary authority to vote all proxies not marked to the contrary with respect to such matters in accordance with their best judgment.
Inspector of Election
Prior to the Annual Meeting, we will select one or more inspectors of election for the meeting. Such inspector(s) shall determine the number of shares of common stock represented at the meeting, the existence of a quorum and the validity and effect of proxies, and shall receive, count and tabulate ballots and votes and determine the results thereof.
Abstentions and Broker Non-Votes
Abstentions
Pursuant to Florida law, abstentions are counted as present for purposes of determining the presence of a quorum; however, abstentions will not be counted as votes cast “for” or “against” any proposal and will have no effect on the voting results for any proposal,
Broker “non-votes”
Under applicable exchange rules, if a broker, bank or other institution that holds shares in street name for a customer does not receive voting instructions from that customer, the broker may vote on only certain “routine” matters, including Proposal 3 (the ratification of the appointment of McGladrey LLP as our independent registered public accounting firm). For “non-routine” matters, which include all other proposals contained in this Proxy Statement, a broker may not vote on such matters unless it receives voting instructions from the customer for whom it holds shares. A broker “non-vote” occurs when a broker does not receive such voting instructions from its customer on “non-routine” matters. Broker non-votes are counted for purposes of determining the presence of a quorum; however, they will not be counted as votes cast “for” or “against” any proposal and will have no effect on the voting results for any proposal.
Because all proposals in this Proxy Statement, except Proposal 3, are considered “non-routine” matters under applicable exchange rules, we urge you to give voting instructions to your broker.
If any “routine” matters (in addition to Proposal 3) are properly brought before the Annual Meeting, then brokers holding shares in street name may vote those shares in their discretion for any such routine matters.
Availability of Shareholder List
A list of shareholders entitled to vote at the Annual Meeting will be available at our executive offices, 2320 N.W. 66th Court, Gainesville, Florida 32653, for a period of ten days prior to the Annual Meeting and at the Annual Meeting itself for examination by any shareholder.
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SECURITY OWNERSHIP
We have set forth in the following table, as of the Record Date, the number of shares of our common stock which were beneficially owned by (i) each person who is known by us to beneficially own more than 5% of our common stock, (ii) each director, (iii) each of the Named Executive Officers (as defined in below “Executive Compensation”) and (iv) all directors and executive officers as a group:
Name and Address of Beneficial Owner(1) | Number of Outstanding Shares Owned of Record(2) (A) | Shares Not Owned of Record But Owned Beneficially(2) (B) | Shares Acquirable Within 60 Days Pursuant to Options(2)(3)(C) | Total Number of Shares Beneficially Owned ((Columns (A) + (B) + (C)) | Percentage of Outstanding Shares Owned (2) | ||||||||
William and Betty Petty, M.D. | 169,800 | (4) | 3,298,838 | (4) | 290,133 | (4) | 3,758,771 | (4) | 27.5 | % | |||
David W. Petty | 65,516 | 448 | (5) | 113,866 | (5) | 179,830 | (5) | 1.3 | % | ||||
Joel C. Phillips, CPA | 90,491 | 14,003 | (6) | 64,666 | (6) | 169,160 | (6) | 1.3 | % | ||||
Gary J. Miller, Ph.D. | 34,481 | (7) | 332,412 | (7) | 56,826 | (7) | 423,719 | (7) | 3.2 | % | |||
Bruce Thompson | 17,048 | — | 63,693 | (8) | 80,741 | (8) | * | ||||||
Donna Edwards | 2,360 | — | 38,273 | (9) | 40,633 | (9) | * | ||||||
James G. Binch | 1,819 | — | — | 1,819 | * | ||||||||
Albert H. Burstein, Ph.D. | 7,622 | — | 13,166 | (10) | 20,788 | (10) | * | ||||||
William B. Locander, Ph.D. | 9,143 | — | — | 9,143 | * | ||||||||
Richard C. Smith | 9,661 | — | 5,000 | (11) | 14,661 | (11) | * | ||||||
Fern S. Watts | 3,363 | — | — | 3,363 | * | ||||||||
All directors and executive officers as a group (12 persons) | 4,702,628 | (12) | 33.6 | % | |||||||||
Director and Officer Partnerships | |||||||||||||
Prima Investments, Limited Partnership | 3,298,838 | (4) | — | — | 3,298,838 | (4) | 24.7 | % | |||||
Miller Family Holdings, LLC | 332,412 | (7) | — | — | 332,412 | (7) | 2.5 | % | |||||
Institutional Owner | |||||||||||||
Royce and Associates LLC | 1,177,259 | (13) | — | — | 1,177,259 | (13) | 8.8 | % | |||||
FMR, LLC | 900,000 | (14) | — | — | 900,000 | (14) | 6.7 | % |
____________________________
* | Less than 1%. |
(1) | Unless otherwise indicated, the address of each beneficial owner is Exactech, Inc., 2320 N.W. 66th Court, Gainesville, Florida 32653. |
(2) | Unless otherwise noted, we believe that all persons named in the table have sole voting and investment power with respect to all shares of common stock beneficially owned by them. |
(3) | A person is deemed to be the beneficial owner of securities that can be acquired by such person within 60 days from the date hereof upon exercise of options, warrants and convertible securities. Each beneficial owner’s percentage ownership is determined by assuming that options, warrants and convertible securities that are held by such person (but not those held by any other person) and that are exercisable within 60 days from the date hereof have been exercised. |
(4) | Includes 3,298,838 shares of common stock held by Prima Investments, Limited Partnership, a Florida limited partnership (“Prima Partnership”). Prima Investments, Inc., a Florida corporation wholly-owned by Dr. and Mrs. Petty, is the general partner of Prima Partnership. Dr. and Mrs. Petty along with their children hold all limited partnership interests in Prima Partnership. Also includes (i) 99,400 shares of common stock held by William Petty, (ii) 70,400 shares of common stock held by Betty Petty, (iii) 219,887 shares of common stock issuable upon the exercise of options granted to William Petty which are currently exercisable, and (iv) 70,246 shares of common stock issuable upon the exercise of options granted to Betty Petty which are currently exercisable. |
(5) | Includes (i) 113,866 shares of common stock issuable upon the exercise of options granted to Mr. Petty which are currently exercisable and (ii) 448 shares of common stock held by Mr. Petty’s spouse. |
(6) | Includes (i) 64,666 shares of common stock issuable upon the exercise of options granted to Mr. Phillips which are currently exercisable and (ii) 14,003 shares of common stock held by Mr. Phillips’ minor children. |
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(7) | Includes 332,412 shares of common stock held by Miller Family Holdings, LLC, a Florida limited liability company (“MFH, LLC”). Miller Family Holdings, Inc., a Florida corporation wholly-owned by Dr. Miller and his wife, is the principal member of MFH, LLC. Dr. Miller, his wife and children hold all membership interests in MFH, LLC. Also includes (i) 34,481 shares of common stock held by Dr. Miller and (ii) 56,826 shares of common stock issuable upon the exercise of options granted to Dr. Miller which are currently exercisable. |
(8) | Includes 63,693 shares of common stock issuable upon the exercise of options granted to Mr. Thompson which are currently exercisable. |
(9) | Includes 38,273 shares of common stock issuable upon the exercise of options granted to Ms. Edwards which are currently exercisable. |
(10) | Includes 13,166 shares of common stock issuable upon the exercise of options granted to Dr. Burstein which are currently exercisable. Options to purchase 1,193 shares of common stock are not included and not currently exercisable. |
(11) | Includes 3,333 shares of common stock issuable upon the exercise of options granted to Mr. Smith which are currently exercisable. |
(12) | See notes (4)-(14). Includes 643,956 shares of common stock issuable upon the exercise of options which are currently exercisable. |
(13) | Based on Schedule 13G dated January 8, 2013, Royce and Associates, LLC, an investment adviser registered under Section 203 of the Investment Advisers Act of 1940, is the beneficial owner of 1,177,259 shares or 8.8% of the Company’s outstanding common stock as a result of acting as investment adviser to various investment companies registered under Section 8 of the Investment Company Act of 1940. Royce and Associates, LLC has its principal business office at 745 Fifth Avenue, New York, New York 10151. |
(14) | Based on Schedule 13G dated February 13, 2013, FMR LLC, an investment adviser registered under Section 203 of the Investment Advisers Act of 1940, is the beneficial owner of 900,000 shares or 6.7% of the Company’s outstanding common stock as a result of acting as investment adviser to various investment companies registered under Section 8 of the Investment Company Act of 1940. FMR LLC has its principal business office at 82 Devonshire Street, Boston, Massachusetts 02109. In addition, Edward C. Johnson, 3rd may be deemed beneficial owner of the shares due to his status as affiliate of Fidelity. |
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PROPOSAL 1
ELECTION OF DIRECTORS
Our Board of Directors is currently composed of eight members, including one vacancy, divided into three classes of directors. As of the date of this proxy statement, Class II and Class III have two directors each and Class I has three directors. Each class of directors is elected to serve a three-year term. The current term of the Class I directors terminates on the date of the Annual Meeting.
The Board of Directors has nominated for election to the Class I set of directors, William B. Locander, Ph.D., James G. Binch, and David Petty, who are currently Class I directors.
Our Board of Directors has no reason to believe that any of Dr. Locander, Mr. Binch or Mr. Petty will refuse or be unable to stand for election and serve as a Class I director; however, in the event that any such person is unable to stand for election, or if any other unforeseen contingencies should arise, each proxy that does not direct otherwise will be voted for such other persons as may be designated by the Board of Directors. Unless instructed otherwise, the persons named on the accompanying proxy card will vote for the election of the nominees for election to the Board of Directors, to serve for their respective terms or until their successors are duly elected and qualified.
For a description of the Board’s rationale for nominating each of the above individuals, see “Management” below.
Upon election of the director nominees named in this Proxy Statement at the annual meeting, the term and members of each class of directors will be as set forth below:
Class | Term | Names of Nominees/Directors |
Class I | Term Expires at the 2016 Annual Meeting | William B. Locander, Ph.D. James G. Binch David Petty |
Class II | Term Expires at the 2014 Annual Meeting | William Petty, M.D. Richard C. Smith |
Class III | Term Expires at the 2015 Annual Meeting | Albert Burstein, Ph.D. Fern S. Watts |
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MANAGEMENT
Executive Officers and Directors
Our executive officers and directors are as follows:
Name | Age | Position |
William Petty, M.D. | 70 | Chief Executive Officer and Chairman of the Board |
Gary J. Miller, Ph.D. | 65 | Executive Vice President, Research and Development |
David W. Petty | 46 | President and Director |
Joel C. Phillips | 45 | Chief Financial Officer and Treasurer |
Bruce Thompson | 55 | Senior Vice President, General Manager – Biologics and Spine Division |
Betty Petty | 70 | Vice President, Administration and Corporate Secretary |
Donna Edwards | 40 | Vice President, Legal |
James G. Binch | 65 | Director |
Albert Burstein, Ph.D. | 75 | Director |
William B. Locander, Ph.D. | 69 | Director |
Richard C. Smith | 51 | Director |
Fern S. Watts | 54 | Director |
William Petty, M.D. is a founder of Exactech. He has been Chairman of the Board and Chief Executive Officer of the Company since its inception and was President from January 2002 until December 2007. Dr. Petty was a Professor at the University of Florida College of Medicine from July 1975 to September 1998. Dr. Petty also served as Chairman of the Department of Orthopaedic Surgery at the University of Florida College of Medicine from July 1981 to January 1996. Dr. Petty has served as a member of the Hospital Board of Shands Hospital, Gainesville, Florida, as an examiner for the American Board of Orthopaedic Surgery, as a member of the Orthopaedic Residency Review Committee of the American Medical Association, on the Editorial Board of the Journal of Bone and Joint Surgery, on the Executive Board of the American Academy of Orthopaedic Surgeons, and as President of the Corporate Advisory Council of the American Academy of Orthopaedic Surgeons. He holds the Kappa Delta Award for Outstanding Research from the American Academy of Orthopaedic Surgeons and Orthopaedic Research Society. His book, Total Joint Replacement, was published in 1991. Dr. Petty received his B.S., M.S., and M.D. degrees from the University of Arkansas. He completed his residency in Orthopaedic Surgery at the Mayo Clinic in Rochester, Minnesota. Dr. Petty is the husband of Betty Petty, and the father of David W. Petty.
Dr. Petty’s extensive experience in the orthopaedic industry, both as a founder of Exactech and as an orthopaedic surgeon, is invaluable to our business development and strategy.
Gary J. Miller, Ph.D. is a founder and has been Executive Vice President, Research and Development of Exactech since February 2000. He was Vice President, Research and Development from 1986 until 2000 and was a Director from March 1989 through May 2003. Dr. Miller was Associate Professor of Orthopaedic Surgery and Director of Research and Biomechanics at the University of Florida College of Medicine from July 1986 until August 1996. Dr. Miller received his B.S.M.E. from the University of Florida, his M.S.M.E. (Biomechanics) from the Massachusetts Institute of Technology, and his Ph.D. in Mechanical Engineering (Biomechanics) from the University of Florida (UF). He previously held an Adjunct Associate Professorship in the College of Veterinary Medicine’s Small Animal Surgical Sciences Division and served as an Adjunct Associate Professor in the Department of Aerospace, Mechanics and Engineering Sciences from 1995 until 2010 at UF. He has held a Courtesy Professorship in the Department of Mechanical and Aerospace Engineering, University of Florida since 2011. He was a consultant to the FDA from 1989 to 1992 and has served as a consultant to such companies as Johnson & Johnson Orthopaedics, Dow-Corning Wright and Orthogenesis.
David W. Petty was promoted to the position of President on November 29, 2007. Mr. Petty has served the Company in various capacities in the areas of operations and sales and marketing since joining the Company in 1988. From February 2000 to November 2007, Mr. Petty served as Executive Vice President of Sales and Marketing. From 1993 to 2000, he served as Vice President of Marketing, and from April 1991 until April 1993, he served as Vice President of Operations. Mr. Petty received his B.A. from the University of Virginia in 1988 and completed The Executive Program of the Darden School of Business in 1999. He is the son of Dr. and Ms. Petty.
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Mr. Petty’s long-term experience with the Company and in marketing orthopaedic products, make him a valuable contributor to our strategy and growth.
Joel C. Phillips, CPA has been Chief Financial Officer of Exactech since July 1998 and Treasurer since March 1996. Mr. Phillips was Manager, Accounting and Management Information Systems at the Company from April 1993 to June 1998. From January 1991 to April 1993, Mr. Phillips was employed by Arthur Andersen. Mr. Phillips received a B.S. and a Masters in Accounting from the University of Florida and is a Certified Public Accountant. During 2008, Mr. Phillips completed the Advanced Executive Program at the Kellogg School of Management at Northwestern University.
Bruce Thompson has been Senior Vice President, General Manager – Biologics Division since joining the Company in July 2004. In 2008 he assumed the role of general manager of both the biologics and spine divisions of Exactech. Prior to joining Exactech, Mr. Thompson spent 22 years with Smith & Nephew in their Orthopaedic Division. During that time, he held various positions within Smith & Nephew, including Vice President – International Sales, Vice President – Product Planning and Launch, Vice President, General Manager – Spine Division, Group Director of Trauma Manufacturing, Director of Materials Management, and held various product and sales management positions. Mr. Thompson earned a B.S. in Accountancy at Miami University, Oxford, Ohio, and completed the Executive MBA program at the University of Memphis in 1989.
Betty Petty is a founder, Vice President, Administration and Corporate Secretary. She was Vice President Human Resources and Administration from February 2000 to May 2010. She has also been Corporate Secretary of Exactech since its inception and served as Treasurer and a Director until March 1996. Ms. Petty served in the dual capacities of Human Resources Coordinator and Director of Marketing Communications from the founding of the Company until 2001. She received her B.A. from the University of Arkansas at Little Rock and her M.A. in English from Vanderbilt University. Ms. Petty is the wife of Dr. Petty and the mother of David W. Petty.
Donna Edwards has been our Vice President of Legal since August 2011. She has been employed by Exactech since January 2001, serving in the capacity of Interim Compliance Officer from April 2011 to August 2011, Corporate Attorney from February 2003 to April 2011, and Legal Coordinator from January 2001 to February 2003. Previously, she was employed by Exactech as Regulatory Affairs Coordinator from June 1996 to 1998. Ms. Edwards received her B.S. degree from Duke University and her J.D. degree from the University of Alabama.
Albert Burstein, Ph.D. has been a director since March 1996. From 1976 to 1996, Dr. Burstein was Senior Scientist, Department of Research and Associate Attending Orthopaedic Surgeon (Biomechanical Engineering) at the Hospital for Special Surgery, New York, New York and Adjunct Associate Professor of Mechanical Engineering at the Sibley School of Mechanical and Aerospace Engineering, Cornell University, Ithaca, New York. In addition, he was Professor of Applied Biomechanics (in surgery) at Cornell University Medical College, New York, New York from 1978 through 1996. From 1976 until 1992, he served as Director, Department of Biomechanics, Research Division, at the Hospital for Special Surgery. He served as Deputy Editor for Research for The Journal of Bone and Joint Surgery from 1980 to 2003. Dr. Burstein is an author of six textbooks on Orthopaedic Biomechanics. He holds the Shands Award of the Orthopaedic Research Society for outstanding career contributions to orthopaedic research, the Kappa Delta Award of the American Academy of Orthopaedic Surgeons for research, and the Lifetime Achievement Award from the International Society for Technology in Arthroplasty (ISTA). He is a Past President of the American Society of Biomechanics. Dr. Burstein holds twenty-five patents for orthopaedic devices.
Dr. Burstein’s expertise in biomechanical engineering and long-term work with the orthopaedic industry, both in and outside of Exactech, is invaluable in providing oversight regarding our product development.
William B. Locander, Ph.D. has been a Director since May 2003. During 2008, Dr. Locander accepted the Deanship at the Joseph A. Butt, S.J. College of Business at Loyola University in New Orleans, LA. He was the Director of the Davis Leadership Center and held the Davis Chair of Leadership at Jacksonville University in Jacksonville, Florida. Dr. Locander was the Chairman of Marketing, Professor of Marketing and Quality at the University of South Florida in Tampa, Florida from 1992 to 2004. He was also the Director of the USF Leadership Center. He was previously Professor of Marketing at the University of Tennessee, Knoxville from 1983 until 1992. From 1973 through 1983 he was a faculty member at the University of Houston, serving as Associate Professor, Chairman of the Department of Marketing, and Associate Dean for Research and Administration at that institution. Dr. Locander has authored numerous articles in reference publications and has served on the editorial board of the Journal of Marketing and the Journal of Marketing Research. He was president of the National American Marketing Association in 1988 and 1989. He was an examiner for the Malcolm Baldridge
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National Quality Award in 1991 and 1992. Dr. Locander has spoken and consulted in the areas of marketing, total quality, organizational change, strategic planning, and customer satisfaction, with companies such as IBM, General Electric, 3M, Proctor and Gamble, and Chevron. In 2004, Dr. Locander received an award from the American Marketing Association for strategic facilitation to the Academic Division. He received his B.S., M.S. and Ph.D. degrees from the University of Illinois in Champaign-Urbana.
Dr. Locander’s knowledge of marketing and the customer is valuable in discussions regarding our product strategy and development of our customer-centric culture. In our rapidly growing company, organizational change is a constant and Dr. Locander also lends his expertise in this area.
James G. Binch has been a Director since May 2007. Mr. Binch has been Managing Director, Lincolnshire Management since February 2007, where his principal duties are oversight, assistance and guidance to the operating companies within the Lincolnshire Management portfolio of investments. Prior to joining Lincolnshire, Mr. Binch was Chief Executive Officer of Memry Corporation, an AMEX-listed company, from 1992 until 2006. During his tenure, Memry acquired a division of Raychem Corporation and Putnam Plastics and was named among the fifty fastest-growing technology firms in Connecticut for eight consecutive years. In 1988 Mr. Binch founded Trinity Capital Corporation, a merchant bank in Stamford, Connecticut, where he served as President and Chief Executive Officer until 1991. From 1980 to 1987, he held senior roles with Combustion Engineering of Stamford, including three years as President and Chief Operating Officer of the engineering sector of Combustion Engineering and its principal subsidiary, Lummus-Crest, Inc., with more than 3,000 employees, offices in eight countries and annual contract volumes in excess of two billion dollars. He was vice president of planning and business development at Champion International’s building products division from 1978 to 1980. Mr. Binch began his career in 1972 as a principal with the general management consulting firm of Cresap, McCormick and Paget in New York, serving there until 1978. Mr. Binch is a Trustee of Trinity College School, in Ontario, Canada, and is a Director of 169855 Canada Inc, Nursery Supplies, Inc., and Aerosim, Inc.. He is a graduate engineer from Princeton University, and holds an MBA from the Wharton School at the University of Pennsylvania.
Mr. Binch, with his experience in investments and portfolio management, his many years as a chief executive officer, and his years of expertise as management of enterprises within the healthcare arena brings vast knowledge of business and finance to the Board.
Richard C. Smith has been a Director since May 2010. Mr. Smith has been a partner in Fulbright & Jaworski L.L.P.'s Washington DC office since June 2007, where he focuses on litigation, white-collar crime, governmental investigation and corporate governance matters and is also chair of Global White Collar Crime and Investigations Group and co-chair of the firm's Subprime and Credit Crisis practice group. Prior to joining Fulbright & Jaworski, Mr. Smith was with Akerman Senterfitt in Washington, D.C from October 2005 to May 2007, where he was chair of their Litigation Group, and co-chair of the White Collar, Parallel Proceedings and Corporate Advisory Practice Group. He has extensive experience in representing corporate entities, their executives and employees in connection with various government investigations, prosecutions and judicial and administrative proceedings. Mr. Smith also has experience representing business entities and executives in such civil matters as breach of contracts, tortious interference of business relationships, business conspiracy, fraud, criminal conversion and forum non conveniens. He received his B.A. in Political Science from Alabama A&M University, his M.A. and J.D. from the University of Florida, and his LL.M. in Health Law from the University of Houston Law Center.
Mr. Smith’s expertise in litigation, corporate governance, government investigations and enforcement, and antitrust, marketing and trade regulation provide us a great resource in navigating today’s heightened regulatory and compliance environment.
Fern S. Watts has been a Director since May 2012. Ms. Watts is an attorney specializing in corporate and securities law, and she has served clients by providing both legal and business advice as external as well as internal counsel. Ms. Watts is engaged in private practice in Miami, Florida representing businesses and entrepreneurs in connection with private placements, acquisitions, debt financings and other business transactions. From 2007 until 2009, Ms. Watts was General Counsel of MGM International Group, a privately held developer of carbon emission reduction projects, where she was responsible for worldwide legal operations and provided legal and business advice to senior management. From 2004 until 2005, Ms. Watts was Chief Legal Officer of Terremark Worldwide, Inc., a provider of managed information technology solutions, which, during her tenure, was publicly traded. Previously, Ms. Watts was a Shareholder for ten years in the Miami office of Greenberg Traurig, P.A., specializing in representing public and private companies in numerous types of
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corporate and finance transactions. Ms. Watts began her legal career at corporate law firms in New York City. She received her B.A. in Linguistics from Barnard College, Columbia University, and her J.D. from Harvard Law School.
Ms. Watts’ experience as internal counsel for both publicly and privately held companies as well as her extensive experience in securities law, mergers and acquisitions and financings is valuable in the Board’s oversight of securities law compliance and its evaluation of future business and financing opportunities.
Election of Executive Officers and Directors
Our officers are elected annually by the Board of Directors and serve at the discretion of the Board of Directors. Our directors hold office until the expiration of their term or until their successors have been duly elected and qualified.
Committees and Meetings of the Board of Directors
During the fiscal year ended December 31, 2012, our Board of Directors held four meetings. Each director attended 100% of the aggregate of (i) the number of the meetings of the Board held during the period that person served on the Board and (ii) the number of meetings of committees held during the period that person served on such committee.
We have three committees: the Audit Committee, the Compensation Committee, and the Nominating, Compliance, and Governance Committee (“Governance Committee”). All nominations and recommendations for nominations to the Board of Directors shall be addressed to the Chairman of our Board or the Chairman of our Governance Committee. See “Director Nomination Policy” on page 14. Each of our committees is governed by a charter. A copy of the Audit Committee Charter, Compensation Committee Charter and Governance Committee Charter, including all amendments thereto, as well as our Corporate Governance Principles is available on our website at http://www.exac.com.
Audit Committee
The Audit Committee is currently composed of James G. Binch, Richard C. Smith and William B. Locander. James Binch serves as Chairman of the Committee. The Audit Committee’s functions include overseeing the integrity of our financial statements, our compliance with legal and regulatory requirements, the selection and qualifications of our independent registered public accounting firm, the performance of our internal audit function and controls regarding financial reporting and disclosure, accounting, legal compliance and ethics that management and the Board of Directors have established. In this oversight capacity, the Audit Committee reviews the scope, timing and fees for the annual integrated audit of our financial statements and internal control over financial reporting and disclosure and the results of audit examinations performed by the internal auditors and independent registered public accounting firm, including their recommendations to improve the system of accounting and internal controls. The Audit Committee met seven times during the year ended December 31, 2012.
The Audit Committee is composed of three non-employee members of the Board of Directors. After reviewing the qualifications of the current members of the Audit Committee, and any relationships they may have with us that might affect their independence from us, the Board of Directors has determined that (1) all current committee members are “independent” as that concept is defined in Section 10A of the Securities Exchange Act of 1934, (2) all current committee members are “independent” as that concept is defined in the applicable rules of the Nasdaq Global Market (“Nasdaq”), (3) all current committee members are financially literate, and (4) James Binch qualifies as an “audit committee financial expert” under the applicable rules promulgated under to the Securities Exchange Act of 1934. In making the determination as to Mr. Binch’s status as audit committee financial expert, the Board determined he has accounting and related financial management expertise within the meaning of the aforementioned rules as well as the listing standards of the Nasdaq.
Please refer to the Audit Committee Report on page 30, for a further description of the Audit Committee’s responsibilities and its recommendation with respect to our audited consolidated financial statements for the year ended December 31, 2012.
Compensation Committee
The Compensation Committee is currently composed of William B. Locander, Ph.D., James G. Binch, and Fern S. Watts. Dr. Locander serves as Chairman of the Committee. The Compensation Committee’s functions consist of administering our 2009 Executive Incentive Compensation Plan, recommending and approving grants of stock-based compensation awards under the 2009 Executive Incentive Compensation Plan, and recommending, reviewing and approving our salary
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and fringe benefits policies, including compensation of our executive officers. The Compensation Committee met one time during the year ended December 31, 2012.
Please refer to the Compensation Committee Report, on page 30, and the Compensation Discussion and Analysis, beginning on page 17, for further description of the Compensation Committee’s responsibilities and its compensation philosophy and a description of considerations underlying each component of compensation paid to our executive officers for 2012.
Nominating, Compliance, and Governance Committee
Our Governance Committee oversees the Company’s director nomination process as well as corporate governance and compliance matters. The Governance Committee is currently composed of Richard C. Smith, William B. Locander, Ph.D, and Fern S. Watts. Mr. Smith serves as Chairman of the Committee. The Governance Committee met seven times during the year ended December 31, 2012. For a description of the Governance Committee’s responsibilities, its consideration of director candidates recommended by shareholders and its qualifications for director candidates, please see “Nominating, Compliance, and Governance Committee” and “Director Nomination Policy” on page 14.
Board’s Leadership Structure
Dr. William Petty serves as both our Chairman of the Board and Chief Executive Officer. At this time, the Board believes that Dr. Petty’s dual role serves the best interests of both us and our shareholders. As Chairman of the Board, Dr. Petty consults with the Chairs of the Board’s committees and establishes the agenda for each meeting of the Board. As one of our founders and our Chairman and Chief Executive Officer since inception, Dr. Petty is uniquely suited to lead our Board of Directors and to ensure that critical business issues are brought before the Board. We believe that Dr. Petty’s guidance enables the Board to efficiently and effectively develop and implement business strategies and oversee our risk management efforts.
The Board appreciates that the advantages gained by having a single Chairman and Chief Executive Officer must be viewed in light of potential independence concerns. The Board considers, however, that we have adequate safeguards in place to address those concerns. Our Board meets regularly, and each director is an equal participant in each decision made by the full Board.
Each of our directors has access to our management. As necessary or appropriate, the Board and its committees may also retain outside legal, financial or other advisors.
Board’s Role in Risk Oversight
The Board of Directors is involved in the oversight of risk management for the Company. The overall Board and management meet at least annually to assess the most significant risks and develop a plan to mitigate the identified risks. Certain members of the Board and management are then assigned to further review and provide follow-up on the identified risks at subsequent Board meetings. The audit committee of the Board oversees the Company’s risks and policies as they relate to financial risks and compliance risks associated with the financial statements and financial reporting. The Compensation Committee oversees risk management as it relates to our overall incentive compensation programs, including the executive compensation program. The compensation committee reviews the compensation programs with management to ensure that those programs do not create incentives for employees to take excessive or inappropriate risks which could have a material adverse effect on the Company. The Governance Committee oversees risks related to compliance and governance issues.
Director Compensation
We reimburse all directors for their expenses in connection with their activities as our directors.
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Director Compensation Table
The following director compensation table lists the cash and other compensation paid or accrued for our non-employee directors, for the fiscal year ended December 31, 2012.
Name | Fees Earned or Paid in Cash ($) | Stock Awards ($) (1) | Option Awards ($) (1) | All Other Compensation ($)(2) | Total ($) | ||||||||||
(a) | (b) | (c) | (d) | (g) | (h) | ||||||||||
Albert Burstein, Ph.D. | 36,496 | 59,955 | — | 180,000 | 276,451 | ||||||||||
William B. Locander, Ph.D. | 53,646 | 59,955 | — | — | 113,601 | ||||||||||
James G. Binch | 55,862 | 59,955 | — | — | 115,817 | ||||||||||
Richard Smith | 54,796 | 59,955 | — | — | 114,751 | ||||||||||
Fern S. Watts | 23,681 | 39,979 | — | — | 63,660 | ||||||||||
R. Wynn Kearney, JR, M.D. | 23,489 | 14,984 | — | — | 38,482 |
(1) | The equity awards for 2012 were granted and issued in four quarterly installments during 2012. Amounts shown in this column represent the fair value of the awards as of date of issuance computed in accordance with FASB ASC Topic 718. For additional information regarding assumptions underlying the valuation of equity awards and the calculation method, please refer to Note 11 to our consolidated financial statements, which are contained in our Annual Report on Form 10-K for the year ended December 31, 2012. |
(2) | Dr. Burstein received consulting fees pursuant to a consulting arrangement we maintain with Dr. Burstein. See “Certain Transactions” later in this proxy statement for additional information regarding this consulting arrangement. |
Non-employee directors are eligible to receive stock-based incentive awards under the 2009 Executive Incentive Compensation Plan. For 2012, we compensated non-employee Directors (a) annual compensation of $25,000 for each director; (b) an annual fee for the Chairman of the Audit Committee of $10,000; (c) an annual fee for the Chairman of the Compensation Committee of $6,000; (d) attendance fees of $2,000 per board meeting attended in person, plus reimbursement of travel expenses, or $1,000 per board meeting attended telephonically; (e) attendance fees of $1,100 per committee meeting attended; and (f) an equity award to each director with a market value equal to $60,000.
Under the 2009 Executive Incentive Compensation Plan, we may grant stock options and restricted stock awards to eligible employees, directors, and independent agents and consultants. At the time of the award, the Compensation Committee determines any restrictions on transferability, risk of forfeiture and other restrictions. During March 2012, the Committee approved equity compensation awards to the five outside members of the Board of Directors for their service on the Board of Directors. Each director received a grant of stock awards with an annual market value of $60,000, payable in four equal quarterly grants of common stock based on the closing market prices of the common stock on the respective dates of grant. The four quarters of the compensation were granted and paid during 2012. The summary information of the restricted stock grants is presented below:
Grant date | February 29, 2012 | May 31, 2012 | August 31, 2012 | November 30, 2012 | |||||||||||
Aggregate shares of restricted stock granted | 4,715 | 4,303 | 4,645 | 4,410 | |||||||||||
Grant date fair value | $75,000 | $70,000 | $75,000 | $75,000 | |||||||||||
Weighted average fair value per share | $15.89 | $16.26 | $16.14 | $16.99 | |||||||||||
All of the restricted stock awards in 2012 were fully vested at each of their respective grant dates.
In February 2013, the Compensation Committee approved equity compensation awards for the five outside members of the Board of Directors for their service on the Board of Directors. The restricted stock awards are issuable by us in four equal quarterly installments, which will total $86,000. Each quarterly award is valued based on the closing market price per share of common stock on the date of grant. The first quarter of the compensation was granted on February 28, 2013 and the remaining three-quarters of the compensation will be paid during May, August and November of 2013.
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Corporate Governance
We operate within a comprehensive plan of corporate governance for the purpose of defining responsibilities, setting high standards of professional and personal conduct and assuring compliance with such responsibilities and standards. We regularly monitor developments in the area of corporate governance to ensure our continued compliance with changing standards and regulations. A summary of our corporate governance measures follows:
Independent Directors
• | A majority of the members of our Board of Directors are independent from management. When making determinations regarding independence, the Board of Directors references the listing standards adopted by Nasdaq as well as the independence standards set forth in the Sarbanes-Oxley Act of 2002 and the rules and regulations promulgated by the Securities and Exchange Commission under that Act. In particular, our Audit Committee periodically evaluates and reports to the Board on the independence of each member of the Board. The committee analyzes whether a director is independent by evaluating, among other factors, the following: |
1. | Whether the member of the Board of Directors has any material relationship with us, either directly, or as a partner, shareholder or officer of an organization that has a relationship with us; |
2. | Whether the member of the Board of Directors is our current employee or was one of our employees within three years preceding the date of determination; |
3. | Whether the member of the Board of Directors is, or in the three years preceding the date of determination has been, affiliated with or employed by (i) a present internal or external auditor of ours or any affiliate of such auditor, or (ii) any former internal or external auditor of ours or any affiliate of such auditor, which performed services for us within three years preceding the date of determination; |
4. | Whether the member of the Board of Directors is, or in the three years preceding the date of determination has been, part of an interlocking directorate, in which one of our executive officers serves on the compensation committee of another company that concurrently employs the member as an executive officer; |
5. | Whether the member of the Board of Directors receives any compensation from us, other than fees or compensation for service as a member of the Board of Directors and any committee of the Board of Directors and reimbursement for reasonable expenses incurred in connection with such service and for reasonable educational expenses associated with Board of Directors or committee membership matters; |
6. | Whether an immediate family member of the member of the Board of Directors is one of our current executive officers or was an executive officer within three years preceding the date of determination; |
7. | Whether an immediate family member of the member of the Board of Directors is, or in the three years preceding the date of determination has been, affiliated with or employed in a professional capacity by (i) a present internal or external auditor of ours or any of our affiliates, or (ii) any of our former internal or external auditors or any affiliate of ours which performed services for us within three years preceding the date of determination; and |
8. | Whether an immediate family member of the member of the Board of Directors is, or in the three years preceding the date of determination has been, part of an interlocking directorate, in which one of our executive officers serves on the compensation committee of another company that concurrently employs the immediate family member of the member of the Board of Directors as an executive officer. |
The above list is not exhaustive and the Governance Committee considers all other factors which could assist it in its determination that a director has no material relationship with us that could compromise that director’s independence.
As a result of this review, the Board of Directors affirmatively determined that current directors William B. Locander, Ph.D., James G. Binch, Richard C. Smith and Fern S. Watts are independent of our Company and our management under the standards set forth above. William Petty, M.D. and David Petty are not independent
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directors because of their employment as senior executives. Albert Burstein, Ph.D. is considered an outside director who is not independent because of certain consulting arrangements Dr. Burstein maintains with us. Additional information regarding these consulting arrangements and transactions between Dr. Burstein and us can be found under “Certain Transactions” below.
• | Our non-management directors hold formal meetings, separate from management, in conjunction with each Board of Directors meeting at least four times per year. |
• | We have no formal policy regarding attendance by our directors at annual shareholders meetings, although we encourage such attendance and most of our directors have historically attended those meetings. Each of our directors attended the 2012 Annual Meeting of Shareholders, and is anticipated to attend the 2013 Annual Meeting of Shareholders. |
Audit Committee
• | All Audit Committee members possess the required level of financial literacy and at least one member of the Committee meets the current standard of requisite financial management expertise as required by Nasdaq and applicable SEC rules and regulations. |
• | The Audit Committee operates under a formal charter that governs its duties and conduct. |
• | All members of the Audit Committee are independent from our executive officers and management. |
• | Our independent registered public accounting firm reports directly to the Audit Committee. |
• | The Audit Committee meets with management and representatives of the registered public accounting firm prior to the filing of officers' certifications with the SEC to receive information concerning, among other things, effectiveness of the design or operation of our internal controls over financial reporting, as required by section 404 of the Sarbanes-Oxley Act of 2002. |
• | The Audit Committee has adopted a Policy for Reporting Improper Activity to enable confidential and anonymous reporting of improper activities to the Audit Committee. |
Compensation Committee
• | The Compensation Committee operates under a formal charter that governs its duties and conduct. |
• | Members of the Compensation Committee are independent from our executive officers and management. |
Nominating, Compliance, and Governance Committee (Governance Committee)
• | The Governance Committee operates under a formal charter that governs its duties and conduct. |
• | Members of the Governance Committee are independent from our executive officers and management. |
Director Nomination Policy
• | In connection with this, our Board of Directors has adopted certain nomination procedures with respect to third party nominations. Pursuant to these procedures: |
▪ | All nominations and recommendations for nominations to the Board of Directors shall be addressed to the Chairman of the Governance Committee of the Board of Directors who shall submit such nominations to the full Board of Directors; |
▪ | The Board of Directors shall nominate such recommended individual for election by our shareholders if such members determine election of such recommended individual is in our best interest based upon Board members’ knowledge of our operations, financial position, prospects and strategic goals as well as historical criteria for membership on the Board of Directors; and |
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▪ | All issues concerning the timing of receipt of nominations or recommendations for election of members to our Board of Directors shall be governed by applicable provisions of our Articles of Incorporation and Bylaws as well as applicable rules and regulations promulgated by the United States Securities and Exchange Commission such as those described on page 34 of this proxy statement. |
Consideration of Diversity in the Nominations Process
The Board does not have a formal policy with respect to diversity. However, the Board believes that it is essential that the Board members represent diverse viewpoints, with a broad array of experiences, professions, skills, geographic representation and backgrounds that, when considered as a group, provide a sufficient mix of perspectives to allow the Board to best fulfill its responsibilities to the long-term interests of our shareholders.
Code of Business Conduct and Ethics
• | Our management has adopted a Code of Business Conduct and Ethics that includes provisions ranging from restrictions on gifts to conflicts of interest. All employees and directors are bound by this Code of Business Conduct and Ethics. Violations of our Code of Business Conduct and Ethics may be reported to the Audit Committee. |
• | The Code of Business Conduct and Ethics includes provisions applicable to all of our employees, including senior financial officers and members of our Board of Directors. This Code of Business Conduct and Ethics is available in the “Investors” section of our website (http://www.exac.com/Investors/default.asp). We intend to post amendments to or waivers from our Code of Business Conduct and Ethics. |
Personal Loans to Executive Officers and Directors
• | We prohibit extensions of credit in the form of a personal loan to or for our directors and executive officers. |
Communication with the Board
Anyone who has a concern about our conduct, including accounting, internal accounting controls or audit matters, or about the Company in general, may communicate directly with our Chairman of the Board of Directors, our non-management directors or the Audit Committee. These communications may be confidential or anonymous, and may be e-mailed to donna.edwards@exac.com or audit.chair@exac.com, submitted in writing to Exactech, Inc., Attn: Donna Edwards, Vice President, Legal, or Attn: Audit Committee Chair of the Board of Directors, at 2360 N.W. 66th Court, Gainesville, Florida 32653 or reported by phone at (352) 377-1140. All of these concerns will be forwarded to the appropriate directors for their review, and the directors will address such concerns with management. Our Code of Business Conduct and Ethics prohibits any employee from retaliating or taking any adverse action against anyone for raising or helping to resolve an integrity concern.
Section 16(a) Beneficial Ownership Reporting Compliance
Under section 16(a) of the Exchange Act, our directors, executive officers, and persons who own more than ten percent (10%) of our outstanding common stock, are required to file with the SEC, and provide to us, initial reports of ownership and reports of changes in ownership of our common stock and our other equity securities. To our knowledge, based solely on a review of the copies of such reports furnished to us during and/or with respect to our fiscal year ended December 31, 2012, we are not aware of any late or delinquent filings required under Section 16(a) of the Exchange Act in respect of our common stock or other equity securities, other than a single Form 4 for William Locander that was filed late reporting the sale of 8,244 shares of common stock on May 9, 2012.
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PROPOSAL 2
ADVISORY VOTE ON EXECUTIVE COMPENSATION
The Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the “Dodd-Frank Act”), which added Section 14A to the Exchange Act, enables our shareholders to vote to approve, on an advisory and non-binding basis, the compensation of our Named Executive Officers as disclosed in this proxy statement.
As described in detail under the “Compensation Discussion and Analysis,” our executive officer compensation program is designed to attract, motivate and retain executives with the competencies and talent required for us to meet our objectives. Under this program, our Named Executive Officers are rewarded for individual fixed and variable compensation measures. The variable compensation component of our program is designed to link incentive goals with the interests of our shareholders and reward superior individual performance that is tied to our Company’s performance, but at the same time is designed to not promote excessive risk taking.
The Compensation Committee reviews and approves the executive officer compensation program annually to ensure that it achieves the desired goals of emphasizing long-term value creation and aligning the interests of management and shareholders through the use of share-based awards. The Board believes this link between compensation and the achievement of our near- and long-term business goals has helped drive our performance over time.
As required by Section 14A of the Exchange Act, we are seeking advisory shareholder approval of the compensation of our Named Executive Officers as disclosed in the section of this Proxy Statement titled “Compensation Discussion and Analysis” including the tables that follow. We are asking shareholders to vote on the following advisory resolution:
“RESOLVED, that the holders of the Company’s common stock advise that they approve the compensation of the Company’s Named Executive Officers as disclosed in the Company’s proxy statement for its 2013 Annual Meeting of Shareholders pursuant to the compensation disclosure rules of the SEC (which disclosure includes the Compensation Discussion and Analysis, the compensation tables and the related footnotes, and the narrative information accompanying the tables).”
Although your vote is advisory and therefore non-binding, the Board of Directors will take into account the outcome of the vote when considering future executive compensation decisions for Named Executive Officers. We urge shareholders to read the Compensation Discussion and Analysis (“CD&A”) section of this Proxy Statement, which details our compensation actions for the year ended December 31, 2012. We believe that our compensation programs and policies and the compensation decisions for 2012 as described in the CD&A appropriately reward our Named Executive Officers for their and the Company’s performance, and we believe that these programs and policies will assist us in retaining our senior leadership team.
The Board of Directors recommends a vote “FOR” the approval of the compensation of our Named Executive Officers, as described in this Proxy Statement pursuant to the compensation disclosure rules of the SEC (which disclosure includes the CD&A, the compensation tables and the related footnotes, and the narrative information accompanying the tables).
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EXECUTIVE COMPENSATION AND OTHER INFORMATION
Compensation Discussion and Analysis
The following discussion and analysis is intended to provide an understanding of the actual compensation earned by each of our Named Executive Officers, and describes our compensation objectives and policies as applied to these Named Executive Officers, who are:
Executive Officer | Title | |
William Petty | Chairman of the Board and Chief Executive Officer | |
David Petty | President and Director | |
Joel C. Phillips | Chief Financial Officer and Treasurer | |
Gary Miller | Executive Vice President, Research and Development | |
Bruce Thompson | Senior Vice President, General Manager – Biologics and Spine Division |
Executive Summary
Despite an uncertain economy and a challenging regulatory environment, we outperformed our industry with 9% revenue growth in 2012. In addition, gross margin for the year increased to 69.4% compared to 68.4% for 2011. Our total operating expenses in 2012 were up 6% from the comparable period last year; however, as a percentage of sales, total operating expenses decreased to 60% from 62% in 2011. Our resulting net income for 2012 increased 44% to $12.7 million from $8.8 million in 2011.
Our executive compensation policies reflect our strong pay-for-performance philosophy, and include a significant percentage of compensation earned as performance based variable pay. We pay our executives short term cash incentives based on their abilities to achieve certain annual financial metrics and operating objectives that we believe will further our long-term business objectives and create shareholder value. As a result of our performance in 2012, our named executive officers were awarded annual bonuses of 120% of the targeted incentive amounts. Our 2013 executive compensation plan continues to reinforce our pay-for-performance philosophy. Although it has been our goal to compensate base pay at the midpoint of ranges developed from the industry-specific data, base salaries for executives in 2013 will be held at 2012 rates in order to address new expenses related to increased regulations in our industry. Accordingly, our compensation plan provides a significant portion of our executives’ total compensation will be subject to achieving certain targets established by our Compensation Committee. We continue to align our short-term incentive compensation to strategic and financial business metrics to include continued above-market revenue growth, operating profit margin in the range from 9.1% to 9.4%, and a neutral operating cash flow metric. We expect that long-term incentives in the form of stock-based awards will continue to create a strong financial incentive to promote long-term equity growth and alignment between shareholders and our named executive officers. We will continue to evaluate base pay levels according to individual performance and comprehensive relevant peer market data.
The Role of Shareholder Say-on-Pay Votes
Each year, we provide our shareholders with the opportunity to cast an advisory vote on executive compensation (a “say-on-pay proposal”), which, this year, is included as Proposal 2. At our 2012 Annual Meeting of Shareholders, 63% of the shares voted at that meeting, voted in favor of the say-on-pay proposal. The Compensation Committee viewed our shareholders’ approval of the say-on-pay proposal as support for the Company’s executive compensation philosophy and programs, and the Compensation Committee did not change its compensation philosophy or programs in 2012. The Committee also considered many other factors in evaluating the Company’s executive compensation programs as discussed in this Compensation Discussion and Analysis, including the Committee’s assessment of the alignment with the Company’s business objectives as well as a review of data of a comparator group of peer companies. However the Compensation Committee is concerned that approximately 37% voted against the Company’s say-on-pay proposal, and the Committee intends to further evaluate the Company’s executive compensation program to ensure that the program rewards performance that promotes the long-term success of the Company and maximizes shareholder returns. The Committee will continue to consider the outcome of this year’s and future say-on-pay proposals, as well as other shareholder concerns and feedback, when determining executive compensation in subsequent years.
Compensation Philosophy
• | Our compensation philosophy is to attract, motivate and retain key leadership that will work to achieve our desired business direction, strategy and performance. The primary goals of our compensation program for our Named |
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Executive Officers are the following: (1) to attract, motivate and retain executives with the competencies and talent required for us to meet our objectives; (2) to be compatible with our mission and culture; (3) to be competitive, fair and equitable; (4) to be cost effective; and (5) to comply with local, state, and federal laws and regulations.
• | In addition, the variable compensation component of our program is designed to link incentive goals with the interests of our shareholders and reward superior individual performance that is tied to our Company’s performance, but at the same time is designed to not promote excessive risk taking. |
To achieve the above goals, the Compensation Committee of our Board of Directors has approved a compensation program that is reviewed annually. It includes all of the following elements:
• | base salary; |
• | annual cash incentive bonus and quarterly profit sharing; |
• | share-based compensation; and |
• | retirement, health and other benefits. |
Factors Considered in Determining Compensation
The Compensation Committee reviews executive compensation levels on an annual basis to evaluate it in relation to the medical device industry. Data for this review is provided to the Compensation Committee from the Chief Executive Officer and the Vice President of Human Resources. This data details relevant market rates for executive salaries based on independent salary surveys that have been selected for benchmarks and verified by the surveying body through payroll and public records. The sources for this data include: U.S. Mercer SIRS Executive Compensation Survey, Radford Global Life Sciences U.S. Executive Compensation Survey, Equilar Insight Research Database, and Equilar Top 25 Compensation Survey. Criteria used to select the surveys used for benchmarking remain consistent from year-to-year. The Mercer SIRS and Radford surveys have remained constant for three years; however, the companies participating in the surveys may vary depending upon changes in subscribing companies. The Equilar Insight Research Institute Database of public companies was added in 2010 and the Equilar Insight Top 25 Compensation Survey data was added in 2011. We believe that the survey criteria are effective in yielding a comprehensive survey group of companies comparable to Exactech. In addition, we obtain and evaluate data from the public records of fourteen peer companies of similar size and related businesses recommended by a previously utilized independent compensation consultant, and we analyze the data according to a process prescribed by the consultant. The fourteen companies are: Alphatec Holdings, American Medical Systems, Angio Dynamics, CryoLife, Cyberonics, Integra Lifesciences Hldgs, Kensey Nash, Nuvasive, RTI Biologics, Symmetry, Synovis Life Tech, Theragenics, Thoratec, and Wright Medical Group.
The compensation committee has engaged in a comprehensive review of the compensation of our five Named Executive Officers, particularly the compensation of our Chief Executive Officer, Dr. Petty, who entered into a new employment agreement effective as of January 1, 2012. As part of this review, the compensation committee reviewed the above-described metrics and comparables. Currently, base compensation data is derived from the surveys listed above and peer company data is used for comparison. The analysis of peer companies indicated that our revenues tended toward the median of the peer group but that our EBITDA and net income tended toward the 75th percentile. Accordingly, the compensation committee seeks to set compensation between the median and 75th percentile metrics, allowing also for time in a position. This is consistent with our past compensation practices.
Written performance evaluations for the Named Executive Officers are prepared by the Chief Executive Officer and/or President. Total company sales growth, operating income, and cash flow performance are the metrics used in the evaluation of the performance of the Chief Executive Officer. Utilizing the compiled information, including the performance evaluation, the Compensation Committee reviews the various components of executive compensation to determine the base salary and annual and long-term awards and incentive targets for the Named Executive Officers as a group and individually.
Dr. Petty’s equity incentive compensation, per the Compensation Committee’s findings, is below that of the peer group. The compensation committee endeavored to balance a more comparable equity compensation level while taking into account Dr. Petty’s significant holdings in Exactech as a founder. In addition, the Compensation Committee believes that Dr. Petty’s status as the primary founder of the Company and the successes of the Company under his stewardship merit
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certain extraordinary succession planning measures to ensure the continuity of his service and minimize any disruption that would occur should he leave the Company.
To address these various concerns, Dr. Petty’s employment agreement includes the following provisions:
• | requirement that Dr. Petty be entitled to receive annual bonuses equal to an aggregate of 50% of Base Salary in cash plus 100% of Base Salary in an equity award, together with such other amounts at the sole discretion of the Board. For the year ended December 31, 2012, Dr. Petty was paid an annual bonus of 60% of his Base Salary and equity awards equal to 100% of his base salary. For the year ending December 31, 2013, Dr. Petty will be eligible to receive a cash bonus of not less than 50% of Base Salary and an equity award of not less than 100% of Base Salary, subject to allocation percentages and the achievement of certain financial targets set forth in the Management Performance Plan approved by the Compensation Committee of the Board of Directors. Dr. Petty is also entitled to receive annual bonuses and/or equity awards in accordance with the Company’s management performance plan or such other incentive plans as may be adopted by the Company from time to time; |
• | a provision for his continued work after December 31, 2013, potentially in another capacity as designated by Dr. Petty’s successor to the office of Chief Executive Officer to the extent Dr. Petty no longer serves in such capacity at that time so long as Dr. Petty’s total annual base and incentive compensation during this alternative tenure does not fall below 70% of the average compensation paid to him for the last two years he served as our Chief Executive Officer; |
• | upon a change of control during the employment term Dr. Petty would receive substantially the same benefits described above in the event of the Company’s termination of Dr. Petty’s employment without cause or by Dr. Petty for good reason when: |
◦ | there is Executive Transactional Support, and Dr. Petty’s employment is terminated by the Company (or its successor) without cause or by Dr. Petty for good reason on or prior to the one-year anniversary of the change in control; or |
◦ | there is no Executive Transactional Support, and either (x) Dr. Petty’s employment is terminated by Dr. Petty or the Company (or its successor) for any reason within 30 days following the change of control or (y) Dr. Petty’s employment is terminated by the Company (or its successor) without cause or by Dr. Petty for good reason on or prior to the one-year anniversary of the change in control, |
“Executive Transactional Support” means, with respect to any change in control, that Dr. Petty (i) voted as a director of the Company in favor the transaction (or series of transactions) in respect of such change in control (the “Subject Transaction”), or (ii) voted any of our voting equity securities, including, without limitation, shares of our common stock beneficially owned by him in favor of the Subject Transaction.
• | continuation of the royalty payments required under Dr. Petty’s consulting agreement with us with the proviso that such royalty payments will terminate on such date Dr. Petty is no longer actively supporting the Optetrak® knee product line on which these royalties are based. |
In addition, the employment agreement incorporates certain good corporate governance provisions including:
• | to ensure a smooth transition after the termination of Dr. Petty’s employment by the Company without cause, by Dr. Petty for good reason, or following a change in control and is conditioned upon Dr. Petty’s execution and delivery to us of a release of claims and his compliance with, among other covenants, the non-competition, nondisclosure and nonsolicitation covenants contained in the employment agreement; and |
• | customary restrictions to ensure compliance with Section 409A of the Internal Revenue Code. |
See “Employment Agreements” below for a more complete description of Dr. Petty’s employment agreement.
In 2009, our shareholders approved the 2009 Executive Incentive Compensation Plan to provide for grants of stock options, stock appreciation rights, restricted stock, deferred stock, other stock-related awards and performance or annual incentive awards that may be settled in cash, stock or other property. The amount and form of compensation under the 2009 Executive Incentive Compensation Plan for each of the Named Executive Officers is based on the above-referenced performance
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reviews, which are then compared against individual, team and Company targets, which are determined early each year. The Chief Executive Officer makes recommendations to the Compensation Committee with respect to stock option grant awards for Named Executive Officers other than himself. Any such awards are granted only upon the written approval of the Compensation Committee. The Chief Executive Officer neither recommends nor participates in any decisions regarding his own compensation, including any incentives.
Decisions regarding executive compensation also take into account Section 162(m) of the Internal Revenue Code. Section 162(m) generally provides that a publicly held corporation will not be entitled to deduct for federal income tax purposes compensation in excess of $1 million paid to either its chief executive officer or any of its four other most highly compensated executive officers in any year if that compensation is not performance related. The 2009 Executive Incentive Compensation Plan was designed and implemented in such a manner so that most awards granted thereunder will be tax deductible because they qualify as performance-based compensation under Section 162(m) of the Internal Revenue Code. Additionally, outstanding stock option grants under the 2009 Executive Incentive Compensation Plan are performance-based for purposes of Section 162(m). For 2010, a portion of the compensation paid to the Chief Executive Officer was subject to a Section 162(m) deductibility limitation, however we believe all compensation paid to the other Named Executive Officers for 2012, including profit sharing, is deductible under the Internal Revenue Code.
Behaviors Designed to Reward
We believe that our purpose, values and culture are the foundation of our existence. We find it essential to maintain a compensation structure that rewards executives and other employees for the practice and preservation of these elements. We provide performance-based compensation measured by the achievement of goals set forth annually in each executive officer’s individual accountability plan. The accountability plans are reviewed and updated throughout the year with the Chief Executive Officer or President. These accountability plan goals are based on the corporate strategy formulated annually by our Leadership Team and communicated to our Board of Directors. The compensation program also rewards the achievement of certain company revenue, profitability, and cash flow targets.
Elements of Executive Compensation
Base Salary – We establish and maintain competitive salary levels within relevant markets using available resources, which include the surveys discussed above. To maintain our objective of attracting, motivating and retaining executives with the competencies and talent required for us to meet our objectives, our target rate for salaries reflects the relevant market rate based on these independent salary surveys that have been selected for benchmarks. Though it has been our goal to compensate base pay at the midpoint of ranges developed from the industry-specific data, elements of the plan are contingent upon our company’s performing to established business objectives, and therefore we have not compensated at our target rate in certain years, including 2010, 2011 and 2012, as necessary to meet those business objectives. Each Executive Officer’s base salary relative to the benchmark varies based on scope of responsibility and time in the position. In addition, we strive for internal equity consistent with job content, requirements and performance.
Incentive Bonus and Profit Sharing – We provide incentive compensation pursuant to our 2009 Executive Incentive Compensation Plan based on Company, team, and individual performance. Approval of all annual incentive compensation is determined by the Compensation Committee, upon recommendation of the Chief Executive Officer for all Named Executive Officers except for himself. All Named Executive Officers participate in the 2009 Executive Incentive Compensation Plan. The incentive payments are paid in cash and are based on annual preset performance measures for the individuals and their respective teams. The target levels are determined at the beginning of the fiscal year, are not adjusted during the year and are based on desired sales growth with an initial threshold dependent on a target before-tax operating profit. Incentive compensation aligns executive compensation with our business objectives and goals and rewards performance that leads to the achievement of those goals. For 2012, the performance targets included a sales growth range of 2% to 13%, operating profit margin range from 8.6% to 9.1%, and simplified operating cash flow metric of neutral. The incentive bonus plan provided for a range of payouts from 20% to 140% of the target performance payouts listed in the Grants of Plan-Based Awards table on page 25, based upon the Company financial performance targets. For 2013, the performance targets included a sales growth range of 3% - 10%, operating profit margin range from 9.1% to 9.4%, and simplified operating cash flow metric of neutral. The 2013 incentive bonus plan provides for a range of payouts from 20% to 140% of the target performance payouts below based upon the Company financial performance targets.
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Named Executive Officer | February 1, 2013 Salary | 2013 Target Annual Incentive (% of Salary) | 2013 Target Annual Incentive ($) * |
William Petty | $600,000 | 50% | $300,000 |
David Petty | $375,732 | 40% | $150,293 |
Joel Phillips | $368,458 | 35% | $128,960 |
Gary Miller | $317,064 | 40% | $126,826 |
Bruce Thompson | $381,286 | 35% | $133,450 |
*Actual performance payout can range from 20-140% of Target Annual Incentive annual pay
We have a profit sharing plan that distributes a portion of earnings after certain predetermined quarterly financial targets are achieved. Our predetermined targets are based on our quarterly diluted earnings per share goal. All U.S. employees who have been with the company more than 90 days, including the Named Executive Officers, are eligible for participation in the profit sharing plan. During 2012, we achieved targets for three of the four quarters; therefore, all employees, including the Named Executive Officers, received profit sharing for three quarters of 2012. During 2011, we achieved targets for one of the four quarters; therefore, all employees, including the Named Executive Officers, received profit sharing for one quarter of 2011.
Share Based Compensation – A portion of the 2009 Executive Incentive Compensation Plan includes a provision for stock awards, which have historically been in the form of stock options. Stock options are an important element of our long-term incentives program. The primary purpose of stock options is to provide Named Executive Officers and other employees with a personal and financial interest in our success through stock ownership, thereby aligning the interests of such persons with those of our shareholders. This broad-based program is a vital element of our goal to empower and motivate outstanding long-term contributions. The Compensation Committee believes that the value of stock options will reflect our financial performance over the long-term. Because our employee stock option program provides for a vesting period before options may be exercised and an exercise price at fair market value as of the date of grant, employees benefit from stock options only when the market value of the common shares increases over time. We measure the cost of employee services received in exchange for an award of equity instruments based on the grant date fair value of the award. We use the Black-Scholes option-pricing model to determine the grant date fair value. The Compensation Committee approves each stock option grant to Named Executive Officers. Individual Executive Officer stock option recommendations are based on salary levels, however the stock option awards are purely discretionary. Stock option awards are considered by the Compensation Committee on an annual basis. Awards can be granted in the form of incentive stock options or non-qualified stock options. We ensure that stock option awards approved by the Compensation Committee will be granted subsequent to any planned release of material non-public information. We do not engage in the backdating, cancellation or re-pricing of stock options and have not engaged in such practices in the past.
We also have a stock purchase plan that provides the opportunity for employees to purchase stock at a discount and achieve growth of their investment if our stock price appreciates. The stock purchase plan is available to all employees, with the exception of certain limited exclusions by law. Messrs. William Petty, David Petty and Gary Miller are not eligible to participate due to the number of shares they hold through beneficial ownership interests.
Retirement, health and other benefits – We provide retirement, health and other benefits as an additional incentive to retain employees. Exactech maintains a defined contribution 401(k) pension plan that allows employees to make plan contributions on a pre-tax basis, and for the year ended December 31, 2012, matched employee contributions at the rate of $1.00 for each dollar of employee contributions up to 5% of the employee’s compensation. We are not required to match employee contributions in the future. Although Named Executive Officers are eligible to participate in the 401(k) plan, they are prevented from participating at the same level as non-executives due to the rules under the Internal Revenue Code, which dictate certain limits on contributions.
We currently make available to our Named Executive Officers and all employees a comprehensive health, dental, life and disability insurance program. We participate in the employee’s health care coverage, as well as a portion of the employee’s dependent health care coverage. The health care insurance offers a variety of coverage options, at the employee’s discretion. Presently, we provide long-term disability insurance coverage to all employees and make available short-term disability coverage at the employee’s expense and discretion. The current offering for dental insurance coverage is at the employee’s expense and discretion. We currently provide a basic term life insurance policy to all employees and make additional coverage available at the employee’s expense and discretion. While we currently provide a broad array of insurance coverage options and a degree of participation in the cost, there can be no guarantees that we can continue to obtain and participate in these types of benefit and insurance plans.
We do not provide any additional perquisites to the Named Executive Officers.
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Employment Agreements
We have employment agreements with our Chief Executive Officer, William Petty, our Executive Vice President of Research and Development, Gary Miller, our President, David Petty, and our Vice President of Administration and Corporate Secretary, Betty Petty.
Dr. Petty entered into a new employment agreement effective as of January 1, 2012, which replaced his previous employment agreement that had expired on October 31, 2011. The new employment agreement is in effect through December 31, 2017. Dr. Petty’s new employment agreement provided for an initial annual base salary of $600,000. Refer to page 19 for further discussion on the determination of base salary for Dr. Petty. For the fiscal year ended December 31, 2012, Dr. Petty was paid an annual bonus of 60% of his Base Salary and equity awards equal to 100% of his base salary. For the fiscal year ending December 31, 2013, Dr. Petty is eligible to receive annual bonuses and/or equity awards including a cash bonus of no less than 50% of his annual base salary and an equity award with a value of no less than 100% of his annual base salary, with the cash bonus subject to allocation percentages based on performance metrics established by the Compensation Committee, similar to the incentive compensation performance metrics of the other Named Executive Officers. Dr. Petty’s new employment agreement provides that, beginning January 1, 2014, Dr. Petty will continue to work for the Company, at his discretion, in another capacity as designated by Dr. Petty’s successor to the office of Chief Executive Officer. While performing in this other capacity, Dr. Petty’s total annual base and incentive compensation may not be less than 70% of the average compensation paid to him for the last two years he served as our Chief Executive Officer. These terms of the continued employment through 2017 were considered vital due to Dr. Petty’s expertise and history with our Company. Dr. Petty’s employment agreement provides for the continuation of the royalty payments required under his consulting agreement with us, which royalty payments will terminate on such date on which he is no longer actively supporting the Optetrak knee product line on which such royalties are based. The provision for royalty payments was included in Dr. Petty’s employment agreement and consists of 0.5% of all domestic sales and 0.25% of all international sales of the Optetrak knee product on a quarterly basis, not to exceed $150,000 annually.
If Dr. Petty’s employment is terminated without cause, if Dr. Petty resigns in connection with a material breach of the new employment agreement by the Company that remains uncured or if a change of control in Exactech occurs, Dr. Petty shall be entitled to receive all earned and unpaid compensation plus a severance equal to all compensation contemplated to be paid to him through the longer of the December 31, 2017 term contemplated above and two years from the date of such event; provided that Dr. Petty must adhere to certain non-compete and non-solicit covenants that shall govern for this entire period.
On December 20, 2002, we entered into employment agreements with Dr. Gary Miller and Mr. David Petty, each of which provided for an original employment term commencing January 1, 2003 and ending December 31, 2005. Each agreement provides that the employment term automatically extends by one year on each anniversary date (each December 31st), unless the Board specifically provides notice to the executive that the agreement is not being extended on the anniversary date. As of December 31, 2012, the employment agreements with Mr. Petty and Dr. Miller were automatically extended through the end of December 2013. Dr. Miller’s employment agreement provides for the continuation of the royalty payments required under his consulting agreement with us, which consulting agreement expired. The provision for royalty payments was included in Dr. Miller’s employment agreement and consists of 0.5% of all domestic sales and 0.25% of all international sales of the Optetrak knee product on a quarterly basis, not to exceed $150,000 annually.
If either of Dr. Miller or Mr. Petty is terminated for cause, as defined in his employment agreement, he would not be entitled to receive severance pay. Termination for cause would include, (i) any action or omission of the executive which constitutes a willful and material breach of the employment agreement which is not cured or as to which diligent attempts to cure have not commenced within thirty (30) business days after receipt by the executive or notice of same, which notice specifies the conduct necessary to cure such breach, (ii) fraud, embezzlement or misappropriation as against the Company or (iii) the conviction of the executive for any criminal act which is a felony. If either such executive is terminated without cause, then such person would be entitled to receive his then current salary for the remaining term of the employment agreement. We believe that providing this type of severance for a termination without cause shows good faith and provides compensation for a reasonable transition period.
All of the employment agreements with Named Executive Officers contain a provision that the executives will not compete or engage in a business competitive with our current business for the term of the agreement and for one year thereafter if the executive is terminated for cause or the executive terminates his or her employment without good reason. In addition, pursuant to the employment agreements, each executive agreed not to disclose confidential information of our Company
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during the term of his employment or thereafter and agreed that all work, research and results thereof, including inventions, processes or formulas conceived or developed by the executive during the term of employment which are related to the business, research and development work, or our field of operation is the property of our Company.
Change in Control Arrangements
In February 2007, the Board of Directors adopted a change of control plan that is effective for the Company as a whole. The Board of Directors adopted the Change of Control Plan in recognition that as a publicly held company, there exists a potential for a change in control of ownership of the Company, and that the threat or occurrence of a change in control can result in the loss or significant disruption of the performance of key employees as a result of the uncertainty surrounding such threat or occurrence. As such, the Board of Directors has determined that it is in our best interest and in the best interest of our shareholders to retain the commitment of its key employees and ensure their continued commitment to the Company in the event of a threat or occurrence of a change in control. The Change of Control Plan provides for severance pay to all of our employees, including the Named Executive Officers, upon termination of employment as a result of a change in control, and within one year after the occurrence of a change in control. Certain circumstances of termination are excluded from severance pay under the Change of Control Plan, including termination for cause and the Executive Officer voluntarily initiating the termination. Terms of the plan provide for the payment of salary, benefits and any bonus earned for a period of up to one year from the date of termination from our Company or from the successor company. The time period of severance is dependent upon the employee’s responsibility level at our Company. Severance pay under this plan is reduced by the amount of severance pay provided for in any individual employment agreements.
Risk Management Assessment
The Compensation Committee has oversight responsibility to assess the Company's compensation program and its impact on long-term shareholder value. Several elements of the compensation program are designed to promote long-term shareholder value and incorporate components to mitigate risk:
• | the Company sets business goals at the beginning of each year that determines the level of incentive bonus employees of the Company are entitled to, including the Named Executive Officers. These business goals include desired sales growth and before tax operating profit. The Company sets goals in order to promote growth, and discourage excessive risk taking. |
• | stock option awards are granted based on a number of factors including company performance, individual performance, level of responsibility and individual contributions. Stock option grants to employees are vested over a specific time period, which we believe gives them incentive to focus on performance over a longer period of time. |
• | our executive officers are encouraged to retain common stock ownership in the company as this aligns them with other shareholders. |
• | while the equity grants required to be awarded to Dr. Petty under his employment agreement are not linked to performance metrics, they continue to incentivize by increasing Dr. Petty’s common stock ownership in the company, thus further aligning his interests with the other shareholders. |
Most of these components apply to all participants in the compensation program, and all these components apply to our executive officers. We have reviewed our compensation structures and policies as they pertain to risk, including the cash bonus payments and equity grants required to be made to Dr. Petty under his employment agreement, and we have determined that our compensation programs do not create or encourage the taking of risks that are reasonably likely to have a material adverse effect on the Company.
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Summary Compensation Table
The following compensation table sets forth, for the fiscal year ended December 31, 2012 the cash and certain other compensation paid or accrued by us to our Named Executive Officers.
Name and Principal Position | Year | Salary ($) | Bonus ($)(1) | Option Awards ($)(3) | Non-Equity Incentive Plan Compensation ($)(4) | All Other Compensation ($)(5) | Total ($) | ||||||||
(a) | (b) | (c) | (d) | (f) | (g) | (i) | (j) | ||||||||
William Petty, M.D. Chairman of the Board, Chief Executive Officer | 2012 | 600,100 | 12,000 | 566,955 | 360,000 | (7) | 162,500 | (2) | 1,701,555 | ||||||
2011 | 590,815 | (6) | 4,285 | 141,701 | 285,650 | (7) | 162,250 | (2) | 1,184,701 | ||||||
2010 | 526,762 | 4,125 | 1,011,158 | 275,000 | (7) | 162,250 | (2) | 1,979,295 | |||||||
David W. Petty President and Director | 2012 | 375,544 | 7,515 | 340,173 | 180,351 | 12,500 | 916,082 | ||||||||
2011 | 366,056 | (6) | 2,659 | 72,498 | — | 12,250 | 453,462 | ||||||||
2010 | 323,146 | 2,524 | 255,747 | — | 12,250 | 593,667 | |||||||||
Joel C. Phillips, CPA Chief Financial Officer and Treasurer | 2012 | 368,165 | 7,369 | 340,173 | 154,752 | 12,500 | 882,960 | ||||||||
2011 | 357,178 | (6) | 2,597 | 45,311 | — | 12,250 | 417,336 | ||||||||
2010 | 311,350 | 2,443 | 165,483 | — | 12,250 | 491,526 | |||||||||
Gary J. Miller, Ph.D. Executive Vice President, Research and Development | 2012 | 316,910 | 6,341 | 149,676 | 152,191 | 162,500 | (2) | 787,619 | |||||||
2011 | 309,113 | (6) | 2,243 | 23,068 | — | 162,250 | (2) | 496,674 | |||||||
2010 | 274,883 | 2,151 | 120,352 | — | 162,250 | (2) | 559,636 | ||||||||
Bruce Thompson Senior Vice President, General Manager – Biologics and Spine Division | 2012 | 381,898 | 7,626 | 179,914 | 160,140 | 12,500 | 742,078 | ||||||||
2011 | 383,401 | (6) | 2,776 | 48,607 | — | 12,250 | 447,035 | ||||||||
2010 | 347,733 | 2,710 | 188,049 | — | 12,250 | 550,742 |
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(1) | Includes profit-sharing plan payments, which are determined and distributed based on a portion of earnings after certain predetermined quarterly financial targets are achieved. |
(2) | Amounts include royalties of $150,000, paid pursuant to employment agreements between us and each of Drs. Petty and Miller. See “Certain Transactions.” |
(3) | Amounts shown in this column represent the fair value of the awards as of date of issuance computed in accordance with FASB ASC Topic 718. The assumptions on which this valuation is based are set forth in Note 11 of the Notes to the Consolidated Financial Statements included in our annual report on Form 10-K filed with the Securities and Exchange Commission on March 6, 2013. For additional details of individual grants during 2012, please see the Grants of Plan-Based Awards table below. There were no forfeitures of awards by any of the Named Executive Officers during the fiscal year. |
(4) | Amounts are comprised of cash incentive earned under the 2009 Plan. |
(5) | Represents matching contributions made by us under our 401(k) plan and royalty payments to Drs. Petty and Miller. The aggregate amount of perquisites and other personal benefits provided to each Executive Officer is less than $10,000 for each officer. |
(6) | Our adjustment to the 2011 salary for the NEO’s is a result of a change in our pay period cycles and additional accrual for 10 days pay earned in 2011 however paid in 2012. In Addition, David Petty’s salary was adjusted down for a non-qualified option exercise in 2011. |
(7) | Amount of cash incentive earned was set pursuant to the employment agreement with Dr. Petty. |
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Grants of Plan-Based Awards
The following table sets forth by individual grant the equity and non-equity awards granted to the Named Executive Officers for the fiscal year ended December 31, 2012.
Name | Grant Date | Estimated Future Payouts Under Non-Equity Incentive Plan Awards(1) | Estimated Future Payouts Under Equity Incentive Plan Awards | Exercise or Base Price of Option Awards(2) ($/Sh) | Grant Date Fair Value of Stock and Option Awards(2) | |||||||||||||||
Threshold ($) | Target ($) | Maximum ($) | Target(2) (#) | |||||||||||||||||
(a) | (b) | (c) | (d) | (e) | (g) | (k) | (l) | |||||||||||||
William Petty, M.D | 02/22/12 | — | — | — | 75,000 | 16.33 | 1,224,750 | |||||||||||||
12/31/12 | 300,000 | 300,000 | 420,000 | — | — | — | ||||||||||||||
David W. Petty | 02/22/12 | — | — | — | 45,000 | 16.33 | 734,850 | |||||||||||||
12/31/12 | 30,059 | 150,293 | 210,410 | — | — | — | ||||||||||||||
Joel C. Phillips, CPA | 02/22/12 | — | — | — | 45,000 | 16.33 | 734,850 | |||||||||||||
12/31/12 | 25,792 | 128,960 | 180,544 | — | — | — | ||||||||||||||
Gary J. Miller, Ph.D | 02/22/12 | — | — | — | 19,800 | 16.33 | 323,334 | |||||||||||||
12/31/12 | 25,365 | 126,826 | 177,556 | — | — | — | ||||||||||||||
Bruce Thompson | 02/22/12 | — | — | — | 23,800 | 16.33 | 388,654 | |||||||||||||
12/31/12 | 26,690 | 133,450 | 186,830 | — | — | — |
______________________________________
(1) | This represents the ranges of cash incentive potential for 2012 that is available to the Named Executive Officers under the 2009 Executive Incentive Compensation Plan. The ranges are based on annual preset performance measures for the individual and their respective teams that determine the level of award within the categories of participation. |
(2) | On February 22, 2012, the Board of Directors granted to each of the Named Executive Officers stock options to purchase shares of our common stock under our executive incentive compensation plan. The exercise price of $16.33 is the closing market price of our common stock as listed on Nasdaq. The stock options are for a seven year term, and vest 1/3 annually over a three year period beginning with the first anniversary of the date of grant. |
On February 25, 2013, the Board of Directors granted to each of the Named Executive Officers stock options to purchase shares of our common stock under the 2009 Executive Incentive Compensation Plan, as follows:
Name | Stock Option Shares | Exercise Price | |||||
William Petty, M.D | 75,000 | $18.55 | |||||
David W. Petty | 29,000 | 18.55 | |||||
Joel C. Phillips, CPA | 26,000 | 18.55 | |||||
Gary J. Miller, Ph.D | 16,000 | 18.55 | |||||
Bruce Thompson | 20,000 | 18.55 |
The above stock options are for a seven year term, and vest ratably over a five year period beginning with the first anniversary of the date of grant.
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Executive Incentive Plan
Stock Options
In February 2009, our Board of Directors adopted the 2009 Executive Incentive Compensation Plan, which was approved by our shareholders in May 2009. An amendment to the plan was approved by our shareholders on June 9, 2011. This comprehensive plan superseded and replaced all of our pre-existing stock option plans. Under the 2009 Executive Incentive Compensation Plan, our Compensation Committee has the authority to grant stock-based incentive awards to key employees, directors, consultants and independent sales agents, including stock options, stock appreciation rights, restricted stock, deferred stock, other stock-related awards and performance or annual incentive awards that may be settled in cash, stock or other property (collectively, the “Awards”). The effective date of the 2009 Executive Incentive Compensation Plan was May 7, 2009. As of March 8, 2013, options to purchase an aggregate of 1,463,101 shares of our common stock were outstanding under the plan, and we have issued 75,414 shares of our common stock as restricted stock awards.
Shares Available for Awards; Annual Per-Person Limitations. Under the 2009 Executive Incentive Compensation Plan, as amended, the total number of shares of common stock that may be subject to the granting of Awards under the 2009 Executive Incentive Compensation Plan at any time during the term of the 2009 Executive Incentive Compensation Plan is equal to 1,000,000 shares, plus (i) the number of shares with respect to which Awards previously granted under the preexisting plans terminate without being exercised, (ii) the number of shares that remain available for future issuance under the Pre-existing Plans, and (iii) the number of shares that are surrendered in payment of any Awards or any tax withholding requirements. The 2009 Executive Incentive Compensation Plan limits the number of shares which may be issued pursuant to incentive stock options to 1,000,000 shares.
In addition, the 2009 Executive Incentive Compensation Plan imposes individual limitations on the amount of some Awards in part to comply with Code Section 162(m). Under these limitations, during any fiscal year the number of options, stock appreciation rights, restricted shares of common stock, deferred shares of common stock, shares as a bonus or in lieu of other Company obligations, and other stock-based Awards granted to any one participant may not exceed 250,000 for all types of these Awards, subject to adjustment in specified circumstances. The maximum amount that may be paid out as an annual incentive Award or other cash Award in any fiscal year to any one participant is $1,000,000, and the maximum amount that may be earned as a performance Award or other cash Award in respect of a performance period by any one participant is $5,000,000.
Our Compensation Committee is authorized to adjust the above-described limitations and is authorized to adjust outstanding Awards (including adjustments to exercise prices of options and other affected terms of Awards) in the event that a dividend or other distribution (whether in cash, shares of common stock or other property), recapitalization, forward or reverse split, reorganization, merger, consolidation, spin-off, combination, repurchase, share exchange or other similar corporate transaction or event affects the common stock so that an adjustment is appropriate in order to prevent dilution or enlargement of the rights of participants. The Compensation Committee is also authorized to adjust performance conditions and other terms of Awards in response to these kinds of events or in response to changes in applicable laws, regulations or accounting principles.
Eligibility. The persons eligible to receive Awards under the 2009 Executive Incentive Compensation Plan are our officers, directors, employees, independent contractors and employees of our subsidiaries. An employee on leave of absence may be considered as still in our employ or in employ of a subsidiary for purposes of eligibility for participation in the 2009 Executive Incentive Compensation Plan. As of March 8, 2013, approximately 420 persons were eligible to participate in the 2009 Executive Incentive Compensation Plan.
401(k) Plan
Effective January 1, 1996, we implemented a 401(k) plan. For the year ended December 31, 2012, we matched employee contributions at the rate of $1.00 for each dollar of employee contributions up to 5% of the employee’s compensation. We are not required to match employee contributions in the future. The plan is administered by and offers the funds of a national mutual fund company.
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Outstanding Equity Awards at Fiscal Year-End
The following table provides information for the Named Executive Officers as of December 31, 2012, concerning outstanding awards representing potential amounts that may be received in the future, including the amount of securities underlying exercisable and non-exercisable options. No stock appreciation rights are outstanding.
Option Awards | |||||||||||||
Name | Number of Securities Underlying Unexercised Options (#) | Option Exercise Price ($) | Option Expiration Date | ||||||||||
Exercisable | Unexercisable | ||||||||||||
(a) | (b) | (c) | (e) | (f) | |||||||||
William Petty, M.D | 25,000 | (1) | — | 14.46 | 05/02/2013 | ||||||||
45,000 | (1) | — | 18.60 | 05/17/2014 | |||||||||
30,000 | (1) | — | 14.12 | 05/09/2015 | |||||||||
20,000 | — | 13.40 | 05/31/2015 | ||||||||||
10,000 | (1) | — | 14.27 | 12/18/2016 | |||||||||
10,000 | (1) | — | 12.68 | 02/18/2015 | |||||||||
52,666 | (1) | 26,334 | (1) (2) | 17.02 | 02/16/2016 | ||||||||
65,421 | (1) | — | 18.10 | 02/22/2016 | |||||||||
6,666 | (1) | 13,334 | (1) (2) | 18.95 | 02/28/2017 | ||||||||
— | 86,900 | (1) (2) | 16.33 | 02/22/2018 | |||||||||
David W. Petty | 10,000 | — | 14.46 | 05/02/2013 | |||||||||
20,000 | — | 18.60 | 05/17/2014 | ||||||||||
25,000 | — | 14.12 | 05/09/2015 | ||||||||||
5,000 | — | 14.27 | 12/18/2016 | ||||||||||
5,000 | — | 12.68 | 02/18/2015 | ||||||||||
22,666 | 11,334 | (2) | 17.02 | 02/16/2016 | |||||||||
2,933 | 5,867 | (2) | 18.95 | 02/28/2017 | |||||||||
— | 45,000 | (2) | 16.33 | 02/22/2018 | |||||||||
Joel C. Phillips, CPA | |||||||||||||
10,000 | — | 18.60 | 05/17/2014 | ||||||||||
10,000 | — | 14.12 | 05/09/2015 | ||||||||||
5,000 | — | 14.27 | 12/18/2016 | ||||||||||
5,000 | — | 12.68 | 02/18/2015 | ||||||||||
14,666 | 7,334 | (2) | 17.02 | 02/16/2016 | |||||||||
1,833 | 3,667 | (2) | 18.95 | 02/28/2017 | |||||||||
— | 45,000 | (2) | 16.33 | 02/22/2018 | |||||||||
Gary J. Miller, Ph.D | 7,500 | — | 14.46 | 05/02/2013 | |||||||||
7,500 | — | 18.60 | 05/17/2014 | ||||||||||
10,000 | — | 14.12 | 05/09/2015 | ||||||||||
5,000 | — | 14.27 | 12/18/2016 | ||||||||||
5,000 | — | 12.68 | 02/18/2015 | ||||||||||
10,666 | 5,334 | (2) | 17.02 | 02/16/2016 | |||||||||
933 | 1,867 | (2) | 18.95 | 02/28/2017 | |||||||||
— | 19,800 | (2) | 16.33 | 02/22/2018 | |||||||||
Bruce Thompson | 10,000 | — | 21.09 | 07/01/2014 | |||||||||
10,000 | — | 14.12 | 05/09/2015 | ||||||||||
5,000 | — | 14.27 | 12/18/2016 | ||||||||||
5,000 | — | 12.68 | 02/18/2015 | ||||||||||
16,666 | 8,334 | (2) | 17.02 | 02/16/2016 | |||||||||
1,966 | 3,934 | (2) | 18.95 | 02/28/2017 | |||||||||
— | 23,800 | (2) | 16.33 | 02/22/2018 |
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(1) | Includes stock options that were granted to, and are held by Betty Petty, who is an executive officer of our Company, and is the spouse of William Petty. |
Number of Securities Underlying Unexercised Options(#) | Option Exercise Price ($) | Option Expiration Date | |||
Exercisable | Unexercisable | ||||
10,000 | — | 14.46 | 05/02/2013 | ||
15,000 | — | 18.60 | 05/17/2014 | ||
30,000 | — | 14.12 | 05/09/2015 | ||
5,000 | — | 14.27 | 12/18/2016 | ||
5,000 | — | 12.68 | 02/18/2015 | ||
7,333 | 3,667 | 17.02 | 02/16/2016 | ||
933 | 1,867 | 18.95 | 02/28/2017 | ||
— | 11,900 | 16.33 | 02/22/2018 |
(2) | Stock options granted, and vest annually 1/3 annually over a three year period beginning with the first anniversary of the date of grant. |
Option Exercises and Stock Vested
The following table sets forth certain information concerning the exercise of stock options by the Named Executive Officers during the fiscal year ended December 31, 2012. No stock appreciation rights were granted or are outstanding.
Option Awards | ||||||
Name | Number of Shares Acquired on Exercise (#) | Value Realized on Exercise ($) | ||||
(a) | (b) | (c) | ||||
Joel C. Phillips, CPA | 45,000 | 417,150 |
__________________
Retirement Plan and Post-Employment
Other than the 401(k) plan we do not maintain any other pension plan or non-qualified deferred compensation plan for our Executive Officers.
There have been no terminations of Named Executive Officers during the year ended December 31, 2012.
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Securities Authorized for Issuance Under Equity Compensation Plans
The following table provides information as of December 31, 2012 with respect to compensation plans (including individual compensation arrangements) under which our equity securities are authorized for issuance.
Equity Compensation Plan Information (2) | |||||||
Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights (in thousands) | Weighted-average exercise price of outstanding options, warrants and rights | Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a) (in thousands) | ||||
(a) | (b) | (c) | |||||
Equity compensation plans approved by security holders | 1,293 | $16.35 | 732 | ||||
Equity compensation plans not approved by security holders(1) | –— | –— | –— | ||||
Total | 1,293 | $16.35 | 732 |
_______________________
(1) | The 2009 Executive Incentive Compensation Plan approved by our shareholders at the annual meeting on May 7, 2009, and amendment approved by our shareholders at the annual meeting on June 9, 2011, superseded and consolidated all of our existing incentive stock plans. |
(2) | For further details regarding our equity compensation plans see “Stock Options” on page 26 of this proxy statement. |
Compensation Committee Interlocks and Insider Participation
In 2012, none of our executive officers or directors was a member of the board of directors of any other company where the relationship would be considered a committee interlock under SEC rules.
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The following Report of the Compensation Committee and the Report of the Audit Committee do not constitute soliciting material and should not be deemed filed or incorporated by reference into any of our other filings under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent we specifically incorporate the reports by reference in a particular filing.
COMPENSATION COMMITTEE REPORT
The Compensation Committee is responsible for establishing, reviewing and approving our compensation philosophy and policies, reviewing and making recommendations to the Board regarding forms of compensation provided to our directors and officers, reviewing and determining bonuses and equity awards for our officers and other employees, and administering our equity incentive plans.
In this context, the Compensation Committee has reviewed and discussed with management the Compensation Discussion and Analysis included in this proxy statement. In reliance on the reviews and discussions referred to above, the Compensation Committee recommended to the Board of Directors, and the Board of Directors has approved, that the Compensation Discussion and Analysis be included in this proxy statement for filing with the Securities and Exchange Commission.
Submitted by the Compensation Committee of the Board of Directors.
Members of The Compensation Committee
William B. Locander
James G. Binch
Fern S. Watts
AUDIT COMMITTEE REPORT
The role of the Audit Committee is to assist the Board of Directors in its oversight of the integrity of the Company’s financial reporting process and compliance with legal and regulatory requirements. The Board of Directors, in its business judgment, has determined that each current member of the Committee is “independent”, as required by applicable listing standards of the Nasdaq Global Market and the Sarbanes-Oxley Act of 2002 and applicable SEC rules. Management of the Company is responsible for the preparation, presentation and integrity of the Company’s financial statements. Management is also responsible for the Company’s accounting and financial reporting principles and internal controls and procedures designed to assure compliance with accounting standards and applicable laws and regulations. The independent registered public accounting firm is responsible for auditing the Company’s financial statements and expressing an opinion as to their conformity with accounting principles generally accepted in the United States of America, as well as assessing the effectiveness of the Company’s internal controls over financial reporting and management’s assessment of those same controls, and expressing an opinion on management’s assessment and an opinion on the effectiveness of the Company’s internal control over financial reporting based on their integrated audit. The Audit Committee acts in accordance with a written charter adopted by the Board of Directors. The Committee reviews this charter annually. A copy of the charter is available on the company’s website at http://www.exac.com.
In the performance of its oversight function, the Audit Committee has considered and discussed the audited financial statements and unaudited quarterly financial statements with management and the independent registered public accounting firm, including a discussion of the quality, not just the acceptability, of accounting principles, the reasonableness of significant judgments, the clarity of disclosures in the financial statements and the effectiveness of internal control over financial reporting, as required by section 404 of the Sarbanes-Oxley Act of 2002. The Audit Committee has also discussed with the independent registered public accounting firm the matters required to be discussed by Statement on Auditing Standards No. 61, Communication with Audit Committees, as amended, as adopted by the Public Company Accounting Oversight Board in Rule 3200T, and Statement on Auditing Standards No. 90, Audit Committee Communications. Finally, the Committee has received the written disclosures and the letter from the independent registered public accounting firm required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountant’s communications with the audit committee concerning independence, and has discussed with the auditors the auditors’ independence from the Company and its management, and reviewed and approved the compatibility of non-audit services provided by McGladrey LLP and approved the fees paid to them for the 2012 fiscal year.
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The Audit Committee meets with the representatives of the independent registered public accounting firm, with and without management present, to discuss the results of their examinations, their evaluations of the Company’s systems of internal control, and the overall quality of the Company’s financial reporting. The Audit Committee reviewed the Company’s internal control over financial reporting with the Company’s independent auditors and, consistent with Section 302 of the Sarbanes-Oxley Act of 2002 and the rules adopted thereunder, met with management and the auditors prior to the filing of officers’ certifications required by that statute to receive any information concerning (a) significant deficiencies in the design or operation of internal controls which could adversely affect the Company’s ability to record, process, summarize and report financial data and (b) any fraud, whether or not material, that involves management or other employees who have a significant role in the Company’s internal control over financial reporting.
On an informal basis the chairman communicates with the members outside of meetings with regard to significant issues that need to be brought to their immediate attention. Otherwise, communication between the members is mostly during meetings.
It is not the Audit Committee's duty or responsibility to conduct auditing or accounting reviews or procedures. Audit Committee members are not employees of the Company and may not be, and may not represent themselves to be, or to serve as, accountants or auditors by profession. Members of the Audit Committee rely, without independent verification, on the information provided to them and on the representations made by management and the independent accountants.
Based upon the reports and discussions described in this report, and subject to the limitations on the role and responsibilities of the Audit Committee referred to above, the Audit Committee recommended to the Board that the audited financial statements be included in the Company’s Annual Report on Form 10‑K for the year ended December 31, 2012 as filed with the Securities and Exchange Commission.
Submitted by the Audit Committee of the Board of Directors.
Members of The Audit Committee
James G. Binch
Richard C. Smith
William B. Locander
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CERTAIN TRANSACTIONS
Review and Approval of Related Person Transactions
The Audit Committee conducts an appropriate review of and oversees all related party transactions on a continuing basis and reviews potential conflict of interest situations where appropriate. The Audit Committee has not adopted formal standards to apply when it reviews, approves or ratifies any related party transaction. However, traditionally, as reflected in the minutes of its meetings, the Audit Committee has followed the following standards: (i) all related party transactions must be fair and reasonable to the Company and on terms comparable to those reasonably expected to be agreed to with independent third parties for the same goods and/or services at the time they are authorized by the Audit Committee and (ii) all related party transactions must be authorized, approved or ratified by the affirmative vote of a majority of the members of the Audit Committee who have no interest, either directly or indirectly, in any such related party transaction.
Consulting Agreement with Albert Burstein, Ph.D.
We have also entered into a verbal consulting agreement with Albert Burstein, Ph.D, a director of our Company. The agreement provides for the rendering of Dr. Burstein's services with respect to many facets of the orthopaedic industry, including product design rationale, manufacturing and development techniques and product sales and marketing. For the year ended December 31, 2012, we paid Dr. Burstein $180,000 as compensation under the consulting agreement.
Consulting Agreements with William Petty, M.D. and Gary Miller, Ph.D.
We have entered into consulting agreements with certain of our executive officers, directors and principal shareholders in connection with product design which entitles them to royalty payments aggregating 1% of our net sales of such products in the United States and less than 1% of our net sales of such products outside the United States, not to exceed an aggregate of $300,000 annually. For the year ended December 31, 2012, we paid royalties to each of Drs. Petty and Miller for an aggregate of $300,000, pursuant to these consulting agreements, with limitations contained in their respective employment agreements.
PROPOSAL 3
RATIFICATION OF SELECTION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Our Board of Directors has recommended the firm of McGladrey LLP as the principal independent registered public accounting firm of the Company for the current fiscal year. McGladrey LLP has served as our independent registered public accounting firm since 2007. Although the appointment of McGladrey LLP as our independent registered public accounting firm does not require ratification by our shareholders, the Board of Directors considers it appropriate to obtain such ratification. Accordingly, the vote of our shareholders on this matter is advisory in nature and has no effect upon the Audit Committee’s appointment of an independent registered public accounting firm, and the Audit Committee may change our auditors at any time without the approval or consent of the shareholders. The Board proposes and recommends that the shareholders ratify the selection of McGladrey LLP.
If the shareholders do not ratify the selection of McGladrey LLP at the Annual Meeting, the selection of another independent accountant will be considered by the Audit Committee.
Representatives of McGladrey LLP are expected to be present at the Annual Meeting to respond to appropriate questions and will be afforded the opportunity to make a statement if they so desire.
PRINCIPAL ACCOUNTANT FEES AND SERVICES
Aggregate fees and costs billed to us by McGladrey LLP, our principal accountant, for the fiscal years ended December 31, 2012 and 2011, were as follows for the referenced services:
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Audit Fees
The aggregate fees billed by McGladrey LLP for professional services rendered for the integrated audit of our annual financial statements and internal controls over financial reporting for the fiscal years ended December 31, 2012 and 2011 and for the review of the financial statements in our quarterly reports on Form 10-Q for those fiscal years were $533,000 and $534,000 respectively.
Audit Related Fees
McGladrey LLP did not provide any audit related professional services for the fiscal years ended December 31, 2012 or 2011.
Tax Fees
The aggregate fees billed by McGladrey LLP for professional tax consulting services for the fiscal years ended December 31, 2012 and 2011 were $50,000 and $11,000, respectively.
All Other Fees
McGladrey LLP did not provide any other services for the fiscal years ended December 31, 2012 or 2011.
Pre-Approval Policies and Procedures
All audit related services, tax services and other services were pre-approved by the Audit Committee, which concluded that the provision of such services was compatible with the maintenance of the firms’ independence in the conduct of their auditing functions. The Audit Committee's charter provides the Audit Committee the authority to pre-approve all audit and allowable non-audit services to be provided to us by its outside auditors.
In its performance of these responsibilities, prior approval of some non-audit services is not required if:
(i) | these services involve no more than 5% of the revenues paid by us to the auditors during the fiscal year; |
(ii) | these services were not recognized by us to be non-audit services at the time of the audit engagement, and |
(iii) | these services are promptly brought to the attention of the Audit Committee and are approved by the Audit Committee prior to completion of the audit for that fiscal year. |
The Audit Committee is permitted to delegate the responsibility to pre-approve audit and non-audit services to one or more members of the Audit Committee so long as any decision made by that member or members is presented to the full Audit Committee at its next regularly scheduled meeting.
The Audit Committee has considered the compatibility of the provision of services covered by the preceding paragraphs with the maintenance of the principal accountant’s independence from us and has determined that the provision of these services is not incompatible with the maintenance of the requisite independence.
The Audit Committee annually reviews the performance of the independent auditors and the fees charged for their services.
33
SHAREHOLDER PROPOSALS
Shareholder proposals intended to be presented at our 2014 Annual Meeting of Shareholders pursuant to the provisions of Rule 14a-8 of the Securities and Exchange Commission promulgated under the Securities Exchange Act of 1934, as amended, must be received by us at our executive offices by November 22, 2013 for inclusion in our proxy statement and form of proxy relating to such meeting. Any Shareholder wishing to propose a nominee for membership on our Board of Directors should submit a recommendation in writing in accordance with the foregoing, to the Governance Committee, indicating the nominee’s qualifications and other biographical information and providing confirmation of the nominee’s consent to serve as a director.
A shareholder of ours may wish to have a proposal presented at the 2014 Annual Meeting of Shareholders, but not to have such proposal included in our proxy statement and form of proxy relating to that meeting. Rule 14a-4 of the Securities and Exchange Commission promulgated under the Securities Exchange Act of 1934, as amended, allows a company to use discretionary voting authority to vote on matters coming before an annual meeting of shareholders, if the company does not have notice of the matter at least 45 days before the date corresponding to the date on which the company first mailed its proxy materials for the prior year's annual meeting of shareholders or the date specified by an overriding advance notice provision in the company's bylaws or charter. Our Articles of Incorporation contain such an advance notice provision. This provision provides that nominations to our Board of Directors or other proposals presented at the 2014 Annual Meeting by shareholders must be made in writing to the Secretary of the Company and must be delivered to or mailed and received at our principal executive offices (at the address appearing on the first page of this proxy statement) not less than 90 days nor more than 120 days prior to the anniversary of the date of our last annual meeting of shareholders. Accordingly, for our 2014 Annual Meeting of Shareholders, shareholders must submit such written notice to the Corporate Secretary on or before February 1, 2014 and on or after January 2, 2014.
By Order of The Board of Directors
/s/ Betty Petty
BETTY PETTY
Secretary
Gainesville, Florida
March 22, 2013
34
ANNUAL MEETING OF SHAREHOLDERS OF
EXACTECH, INC.
May 2, 2013
NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIAL:
The Notice of meeting, proxy statement and proxy card are available at
http://www.amstock.com/proxyservices/viewmaterial.asp?CoNumber=08210
Please sign, date and mail
your proxy card in the
envelope provided as soon
as possible.
ê Please detach along perforated line and mail in the envelope provided. ê
n | 20330300000000000000 3 | 050213 | ||||||||||||||||
THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE ELECTION OF DIRECTORS, AND “FOR” PROPOSALS 2 - 3. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x | ||||||||||||||||||
FOR | AGAINST | ABSTAIN | ||||||||||||||||
1. Election of Class I directors of the Company | 2. Approve the non-binding advisory resolution on the Named Executive Officers’ compensation. | c | c | c | ||||||||||||||
c | FOR ALL NOMINEES | NOMINEES: | ||||||||||||||||
¡ William B. Locander, Ph.D. ¡ James G. Binch ¡ David Petty | ||||||||||||||||||
FOR | AGAINST | ABSTAIN | ||||||||||||||||
c | WITHHOLD AUTHORITY FOR ALL NOMINEES | 3. Ratify selection of McGladrey LLP as the Company’s principal independent registered public accounting firm for fiscal year ending December 31, 2013 | c | c | c | |||||||||||||
c | FOR ALL EXCEPT (See instructions below) | In their discretion, the proxies are authorized to vote upon such other business as may properly come before the Annual Meeting, and any adjournments or postponements thereof. | ||||||||||||||||
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER. IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED “FOR” EACH OF THE PROPOSALS. | ||||||||||||||||||
INSTRUCTIONS: To withhold authority to vote for any individual nominee(s), mark “FOR ALL EXCEPT” and fill in the circle next to each nominee you wish to withhold, as shown here: l | The undersigned hereby revokes any proxy or proxies heretofore given, and ratifies and confirms all that the proxies appointed hereby, or any of them, or their substitute or substitutes, may lawfully do or cause to be done by virtue thereof. The undersigned hereby acknowledges receipt of a copy of the Notice of Annual Meeting of Shareholders and Proxy Statement, both dated March 22, 2013, and the Company’s Annual Report for the fiscal year ended December 31, 2012. | |||||||||||||||||
To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. | c | |||||||||||||||||
Signature of Shareholder | Date: | Signature of Shareholder | Date: | |||||||||||||||
Note: Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. | ||||||||||||||||||
n | n |
EXACTECH, INC.
2320 N.W. 66TH COURT
GAINESVILLE, FLORIDA 32653
Solicited on Behalf of the Board of Directors
AS AN ALTERNATIVE TO COMPLETING THIS FORM, YOU MAY ENTER YOUR VOTE INSTRUCTION BY TELEPHONE AT 1-800-PROXIES, OR VIA THE INTERNET AT WWW.VOTEPROXY.COM AND FOLLOW THE SIMPLE INSTRUCTIONS. USE THE COMPANY NUMBER AND ACCOUNT NUMBER SHOWN ON YOUR PROXY CARD.
The undersigned hereby appoints R. William Petty, M.D. as proxy for the undersigned with full power of substitution, for and in the name of the undersigned to act for the undersigned and to vote, as designated below, all of the shares of Common Stock, $.01 par value per share, of Exactech, Inc., a Florida corporation (the “Company”), that the undersigned is entitled to vote at the 2013 Annual Meeting of Shareholders of the Company, to be held on Thursday, May 2, 2013, at 9:00 a.m., local time, at the Company’s headquarters, 2320 N.W. 66th Court, Gainesville, Florida, and at any adjournment(s) or postponement(s) thereof.
(Continued and to be signed on the reverse side.)