EXHIBIT 1
FIRSTSERVICE CORPORATION
ANNUAL INFORMATION FORM
For the nine months ended December 31, 2008
FEBRUARY 27, 2009
TABLE OF CONTENTS
Forward-Looking Statements | 3 |
Corporate structure | 4 |
General development of the business | 5 |
Business description | 5 |
Commercial Real Estate Services | 6 |
Residential Property Management | 7 |
Property Services | 9 |
Business strategy | 10 |
Seasonality | 12 |
Trademarks | 12 |
Employees | 13 |
Minority interests | 13 |
Dividends and dividend policy | 13 |
Capital structure | 14 |
Rating of Preferred Shares | 14 |
Market for securities | 14 |
Transfer agents and registrars | 15 |
Directors and officers | 15 |
Legal proceedings and regulatory actions | 17 |
Properties | 17 |
Selected annual information - last five fiscal periods | 18 |
Quarterly results – fiscal periods ended December 31, 2008, March 31, 2008 and 2007 | 19 |
Risk factors | 20 |
Management's discussion and analysis | 24 |
Interest of management and others in material transactions | 24 |
Material contracts | 24 |
Cease trade orders, bankruptcies, penalties or sanctions | 25 |
Conflicts of interest | 26 |
Experts | 26 |
Audit Committee | 26 |
Additional information | 28 |
Exhibit "A" - Audit Committee Mandate |
FORWARD-LOOKING STATEMENTS
This Annual Information Form contains "forward looking statements" which reflect the current expectations, estimates, forecasts and projections of management regarding our future growth, results of operations, performance and business prospects and opportunities. Wherever possible, words such as "may," "would," "could, " "will," "anticipate," "believe," "plan," "expect," “intend," "estimate," "aim," "endeavour" and similar expressions have been used to identify these forward-looking statements. These statements reflect management's current beliefs with respect to future events and are based on information currently available to management. Forward-looking statements involve significant known and unknown risks, uncertainties and assumptions. Many factors could cause our actual results, performance or achievements to be materially different from any future results, performance or achievements that may be expressed or implied by such forward-looking statements, including, without limitation, those listed in the "Risk Factors" section of this Annual Information Form. Should one or more of these risks or uncertainties materialize, or should assumptions underlying the forward-looking statements prove incorrect, actual results, performance or achievements could vary materially from those expressed or implied by the forward-looking statements contained in this Annual Information Form. These factors should be considered carefully and prospective investors should not place undue reliance on the forward-looking statements. Although the forward-looking statements contained in this Annual Information Form are based upon what management currently believes to be reasonable assumptions, we cannot assure prospective investors that actual results, performance or achievements will be consistent with these forward-looking statements. These forward-looking statements are made as of the date of this Annual Information Form and we do not intend, and do not assume any obligation, to update or revise these forward-looking statements.
FIRSTSERVICE CORPORATION
ANNUAL INFORMATION FORM
February 27, 2009
All amounts referred to in this Annual Information Form (“AIF”) are in United States dollars unless otherwise indicated. All financial and statistical data in this AIF is presented as at December 31, 2008 unless otherwise indicated.
Corporate structure
FirstService Corporation (the “Company” or “FirstService”) was formed under the Business Corporations Act (Ontario) by Certificate of Incorporation dated February 25, 1988. The Company amalgamated with Coloma Resources Limited pursuant to a Certificate of Amalgamation dated July 31, 1988, and the amalgamated corporation continued under the name “FirstService Corporation”.
By Certificate of Amendment dated April 2, 1990, the Company: (i) consolidated each of its Class A Subordinate Voting Shares on a 30 to 1 basis and changed the designation of that class of shares to “Subordinate Voting Shares”, each such share carrying one vote; and (ii) consolidated each of its Class B shares on a 30 to 1 basis and changed the designation of that class of shares to “Multiple Voting Shares”, each such share carrying 20 votes.
By Certificate of Amendment dated June 27, 2007, the first series of Preference Shares of the Company were created and designated as 7% cumulative preference shares, series 1 (the "Preferred Shares"), with each Preferred Share having a stated value of US$25.00 and carrying a fixed cumulative annual dividend of US$1.75 payable quarterly.
Our Subordinate Voting Shares are publicly traded on both the Toronto Stock Exchange ("TSX") (symbol: FSV) and the NASDAQ Stock Market ("NASDAQ") (symbol: FSRV). Our Preferred Shares trade in US$ on the TSX (symbol: FSV.PR.U). Our head and registered office is located at 1140 Bay Street, Suite 4000, Toronto, Ontario, M5S 2B4.
Our fiscal year-end was March 31 up to and including the fiscal year ended March 31, 2008. On May 14, 2008, our Board of Directors approved a change in year-end to December 31, effective December 31, 2008. A Notice of Change in Year-End was filed with regulators by the Company, a copy of which can obtained at www.sedar.com.
The following chart sets out the significant subsidiaries of the Company as of December 31, 2008. The voting securities of such subsidiaries not controlled by us are those owned by operating management of each respective subsidiary.
Name of subsidiary | Percentage of voting securities owned by FirstService | Jurisdiction of incorporation or formation |
American Pool Enterprises, Inc. | 93.1% | Delaware |
Field Asset Services, Inc. | 73.8% | Texas |
FirstManagement Partners, Inc. | 82.9% | Delaware |
FirstService Commercial Real Estate Services, Inc. (d/b/a Colliers Macaulay Nicolls and Colliers International) | 92.3% | Ontario |
FirstService (USA), Inc. | 100.0% | Delaware |
FirstService Delaware, LLC | 100.0% | Delaware |
FirstService Delaware, LP | 100.0% | Delaware |
The Continental Group, Inc. | 77.9% | Florida |
The Franchise Company, Inc. | 86.8% | Ontario |
The Wentworth Group, Inc. | 74.9% | Pennsylvania |
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General development of the business
Our origins date back to 1972 when Jay S. Hennick, the Founder and CEO of the Company, started a Toronto commercial swimming pool and recreational facility management business, which became the foundation of FirstService. In 1993, we completed our initial public offering on the TSX, raising C$20 million. In 1995 our shares were listed on NASDAQ. In 1997, a second stock offering was completed in Canada and the United States raising US$20 million. In December 2004, a stock dividend was declared effectively achieving a 2-for-1 stock split for all outstanding Subordinate and Multiple Voting Shares.
On August 1, 2007, we issued a stock dividend of Preferred Shares to holders of Subordinate Voting Shares and Multiple Voting Shares (together the “Common Shares”). One Preferred Share was issued for every five outstanding Common Shares. The stock dividend resulted in the issuance of 5,979,074 Preferred Shares, with an aggregate par value of $149.5 million. The annual preferred dividend obligation is $10.1 million, payable quarterly on or about the last day of each quarter.
From 1994 to present, we completed numerous acquisitions, developing and growing the service lines that exist today.
In 1996, we obtained a revolving credit facility from a syndicate of banks, which has been amended and restated at various times to the present and now includes a $225 million revolving credit facility due September 2012. In 2001, we completed a private placement of $100 million of 8.06% Senior Notes due June 29, 2011 with a group of US institutional investors. In October 2003, $50 million of 6.40% Senior Notes due September 30, 2015 was issued. In April 2005, we completed a further private placement of $100 million of 5.44% Senior Notes due April 1, 2015.
In November 2004, we established a new commercial real estate services division under the “Colliers International” brand with the acquisition of CMN International Inc. (“CMN”). CMN is the largest affiliate of the Colliers International commercial real estate services network. CMN’s real estate services offerings include brokerage (sale and leasing), property management, valuation and advisory services.
In March 2006, we disposed of Resolve Corporation, our Business Services operation, through an initial public offering of trust units of Resolve Business Outsourcing Income Fund in Canada for consideration comprised of cash and a 7.3% interest in the trust. The disposal marked a significant milestone in our strategy of focusing on property services businesses for future growth.
In July 2008, we disposed our Integrated Security Services division, which includes Intercon Security in Canada and SST in the United States, for gross cash proceeds of approximately $187.5 million. The proceeds were used to pay down debt and intensify our focus on global diversified real estate services.
Business description
FirstService is a leader in the rapidly growing property services sector, providing services in the following areas: commercial real estate; residential property management; and property services. Market-leading brands include Colliers International in commercial real estate; Continental, Wentworth and Merit in residential property management; and Field Asset Services, Paul Davis Restoration and California Closets in property services.
Each service line provides near-essential services, generates a significant percentage of recurring revenues, has significant cash flows, generates substantial returns on invested capital and can be leveraged through margin enhancement, cross-selling or consolidation.
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Our operations are conducted through three operating segments:
Revenues by continuing operating segment | Nine months ended December 31 | Year ended March 31 | ||||||||||||||||||
(in thousands of US$) | 2008 | 2008 | 2007 | 2006 | 2005 | |||||||||||||||
Commercial Real Estate Services | $ | 578,192 | $ | 787,467 | $ | 577,676 | $ | 438,032 | $ | 120,535 | ||||||||||
Residential Property Management | 475,251 | 544,926 | 423,797 | 346,133 | 275,229 | |||||||||||||||
Property Services | 269,114 | 216,972 | 150,794 | 134,136 | 111,779 | |||||||||||||||
Corporate | 123 | 348 | 554 | 367 | 572 | |||||||||||||||
Total | $ | 1,322,680 | $ | 1,549,713 | $ | 1,152,821 | $ | 918,668 | $ | 508,115 | ||||||||||
Commercial Real Estate Services
We are a leading international commercial real estate services provider offering a full range of commercial real estate services in the United States, Canada, Australia, and several other countries in Europe, Asia and Latin America. Operations in the United States and Canada generate approximately 60% of total revenues for this segment, while Asia-Pacific, Europe and Latin America generates approximately 40%. We provide services to owners, investors and tenants, including brokerage (sale, leasing, and mortgage), property management and maintenance, valuation, project management, and corporate advisory services. We operate principally under the Colliers International and FirstService Commercial Real Estate brand names.
Commercial real estate brokers match buyers and sellers of real estate (investors, developers or owners-users) as well as owners and tenants of space for lease in return for a commission generally based on the value of the transaction. Our brokerage activities focus primarily on office, industrial, retail and multi-unit residential properties. Brokerage activities represent approximately 70% of segment revenues and provide opportunities for cross selling other real estate services. In calendar year 2008, through a network of approximately 1,900 brokers across 148 offices in 36 countries, we executed transactions valued at approximately $40 billion across a diverse client base, including corporations, financial institutions, governments and individuals. Typically, brokers earn a direct commission on individual transactions, which provides variability in our cost structure.
Commercial property management focuses on the same client segments as brokerage; however, fees are typically multi-year fixed fee contracts that are largely recurring in nature.
Our international corporate services group partners with large corporations in managing their overall portfolio and transactions. Professional staff combines proprietary technology with high level strategic planning, portfolio management, lease administration and facilities and project management. Fees in corporate services are derived from a combination of fixed fee services and transaction based brokerage fees.
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Commercial real estate brokerage is cyclical and seasonal in nature, affected by external factors, including interest rates, access to financing, investor and consumer confidence and other macroeconomic factors and political risk in any specific region. Our revenues in this segment are weighted more heavily to the latter half of the calendar year, with approximately 70% of transactions occurring in our fiscal quarters ending in September and December.
We are the largest affiliate within the global Colliers International Property Consultants (“CIPC”) alliance. Each member of the CIPC alliance licenses the right to use the Colliers International brand in an exclusive territory. Colliers International is recognized as one of the top 3 commercial real estate services organizations worldwide with a network of 293 offices and over 11,000 employees in 61 countries. Membership in CIPC provides us with a global brand name and local market intelligence throughout the world to assist the international community of investors, owners and users of real estate. Members of CIPC are required, except in certain circumstances, to direct referrals for other regions to member firms. We also operate commercial real estate services businesses under the following brands: FirstService Commercial Real Estate, PGP Valuation, PKF Consulting and MHPM Project Managers.
Commercial real estate firms can be segmented into two tiers: (i) large global full-service firms with international service capabilities, and (ii) regional and niche firms with strengths in their respective local markets. Recent industry trends have seen an increase in outsourcing by multi-national clients with global needs, creating an opportunity for full-service global players like our company. There has also been a recent trend amongst larger firms to further improve their market position through consolidation. However, the commercial real estate competitive landscape market remains highly fragmented.
Our growth strategy is to expand our suite of complementary service offerings and the geographical markets where services are offered. This will continue to be achieved both organically and through selective acquisitions. We also plan to enhance our brand and service delivery through increased broker training and continued development of proprietary market tools and research resources. During the nine months ended December 31, 2008, we made investments in several businesses, including Colliers Netherlands and FirstService Williams Real Estate operating in the greater New York City area. In January 2008, we wound down our Canadian commercial mortgage securitization operation and in December 2008, we decided to dispose of our Chicago-based US commercial mortgage brokerage and servicing business, both due to unprecedented adverse changes in Canadian and US credit markets which are fundamental to these operations.
Our commercial real estate services business is subject to regulation by the countries and regions in which it operates. In most countries or regions, laws require that brokers must be licensed and conform to a code of ethics, which involves certain examinations and continuing education. In addition, our property managers are subject to regulation in the various regions in which they operate.
Residential Property Management
We are the largest manager of private residential communities in North America. Private residential communities include condominiums, cooperatives, gated communities, homeowner associations and a variety of other residential developments governed by common interest or multi-unit residential community associations (collectively referred to as “community associations”). In total, we manage more than 1 million residential units in 3,700 community associations in 18 American states. We operate under the umbrella brand name FirstService Residential Management, along with regional brands.
In Florida, we operate primarily under the Continental brand. In the mid-Atlantic region, we operate primarily under the Wentworth, Cooper Square, Planned Companies, and American
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Pool brands. In Arizona, we operate as Rossmar & Graham, in Illinois as Wolin-Levin, in Nevada as RMI, in Texas as Premier and in California, we operate as Merit.
In the residential property management industry, there are two types of professional property management companies: (i) traditional property managers, and (ii) full-service property managers. Traditional property managers primarily handle administrative property management functions on behalf of their community association clients, such as advising homeowner boards on a wide variety of matters relating to the operation of their communities, collecting monthly maintenance fees, sourcing and paying suppliers, preparing financial statements and contracting out support services. Full-service property managers provide the same services as traditional property managers but also provide a variety of other services under one exclusive contract.
We are a full-service property manager and in many markets we provide a full range of ancillary services including grounds maintenance, landscaping, painting, pest control, irrigation, home service contracts, real estate sales and leasing, heating, air conditioning, plumbing and swimming pool management and maintenance. A majority of the swimming pool related services revenues are generated outside the “sunbelt” states, and are therefore impacted by weather-related seasonality. Accordingly, revenues are earned primarily in the fiscal quarters ending in June and September. In most of our major markets, we also provide rental management and maintenance services to (i) property owners and (ii) individual investors or owners of single or multiple residential units, many of which are within the communities we manage. Finally, in most markets we also provide advisory services with respect to financial services (primarily lock-box and other transaction-related services), insurance brokerage, and waste management, utilizing the scale of our operations to economically benefit our clients.
The aggregate budget of all the community associations in the United States is estimated to be approximately $41 billion. The aggregate budget of the community associations managed by us is estimated at approximately $5 billion. Currently, we estimate that we access in the range of 12-15% of the aggregate budget of our client communities through the various services that we offer. Our strategy is to continue to add communities under management while striving to earn a greater percentage of the aggregate budget by introducing additional value-added services and products, thereby offering our clients a single point of accountability and leveraging our scale and purchasing power to the benefit of the community associations.
Based on recent industry data compiled by the Community Associations Institute, we estimate that: (i) more than 60 million Americans, representing approximately 24 million households, live in condominiums, cooperatives, planned communities and other residential developments governed by common interest or multiple unit residential community associations; (ii) more than 50% of new homes currently being built in and around major metropolitan areas in the United States are within these categories; (iii) there are approximately 301,000 community associations in the United States; and (iv) the total annual operating revenues for these community associations are estimated to be $41 billion. The market is expected to grow at a rate of approximately 3% per year as a result of the several thousand new community associations formed each year. In addition, the growing trend from self-management to professional management, currently almost 50% of the market, is believed to at least double the effective growth rate for professional property management companies.
Typically, owners of private residential units are required to pay quarterly or monthly fees to cover the expenses of managing the community association’s business activities and maintaining the common areas of the property. Historically, decision making for communities was delegated to volunteer boards of directors elected by the owners. Increasingly, these volunteer boards have outsourced the responsibility to manage the day-to-day operation and maintenance of community property to professional property management companies.
The residential property management industry is extremely fragmented and dominated by numerous local and regional management companies. Only a small number of such companies,
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however, have the expertise and capital to provide both traditional property management services as well as the other support services provided by full-service property managers. FirstService is the largest full-service manager of private residential communities in the United States, managing over 4% of the nation’s approximately 24 million units in community associations. We enjoy a competitive advantage because of our size, depth of financial and management resources, and operating expertise.
Our business is subject to regulation by the states in which we operate. In most states, laws require that property managers must be licensed, which involves certain examinations and continuing education. In addition, our residential real estate sales and leasing operations are subject to regulation as a real estate brokerage by the various states in which we operate.
Property Services
In our Property Services division, we provide a variety of residential and commercial services in North America through three service delivery channels: vendor networks, franchising and branchising. The principal brands in this division include Field Asset Services (“FAS”), California Closet Company (“California Closets”), Paul Davis Restoration, CertaPro Painters, College Pro Painters, Pillar to Post Home Inspection, Handyman Connection and Floorcoverings International.
Vendor network – FAS, headquartered in Austin, Texas, is one of America’s largest residential property preservation services companies. FAS provides comprehensive property preservation, maintenance and repair services to some of the largest residential mortgage lenders and servicers in America, for residential properties acquired through foreclosure. FAS processes client requests through the use of information technology systems to manage client portfolios of foreclosed properties. All maintenance and repair services are managed through a process that includes outsourcing field services to a national network of independent service contractors. At any one time, FAS provides its services to more than $5 billion in client assets representing over 70,000 residential properties.
Franchising – we own and operate seven franchise systems, as described below.
California Closets is the largest provider of installed closet and home storage systems in North America. Headquartered in San Rafael, California, California Closets has 94 franchises in the United States and Canada as well as master franchises in other countries around the world. California Closets receives royalties from franchisees based on a percentage of the franchisees’ gross revenues.
Paul Davis Restoration is a Jacksonville, Florida based franchisor of residential and commercial restoration services serving the insurance restoration industry in the United States through 220 franchises. This company provides restoration services for property damaged by natural or man-made disasters. Paul Davis Restoration receives royalties from franchisees based on a percentage of the franchisees’ gross revenues.
CertaPro Painters is a residential and commercial painting franchise system with 346 franchises operating in major markets across the United States and Canada as well as master franchises in other countries around the world. CertaPro Painters focuses on high-end residential and commercial painting and decorating work and other programs for property managers who have portfolios of condominium and commercial properties. Franchisees pay CertaPro Painters either a royalty based on a percentage of gross revenues or a fixed monthly fee, plus administrative fees for various ancillary services.
College Pro Painters is a seasonal exterior residential painting franchise system operating in 29 states and across Canada with approximately 515 franchises. It recruits students and trains them to operate the business, including price estimating, marketing, operating procedures, hiring, customer service and safety. College Pro Painters receives a royalty from
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each franchisee based on a percentage of revenue. College Pro Painters’ operations are seasonal with significant revenue and earnings in the Company’s June and September quarters followed by losses in the December and March quarters.
Pillar to Post is one of North America’s largest home inspection service providers. Services are provided through a network of 327 franchises. Pillar to Post earns royalties from its franchisees based on a percentage of franchisee gross revenues.
Handyman Connection is a leading North American home repair and remodeling service franchiser. Services are provided by a network of 111 franchises operating throughout the United States. Handyman Connection earns royalties from its franchisees based on a percentage of franchisee gross revenues.
Floorcoverings International is a residential floor coverings design and installation franchise system operating in North America with 76 franchisees. Floorcoverings International earns royalties from its franchisees based on a percentage of franchisee gross revenues.
Franchise agreements are for terms of five or ten years, with the exception of College Pro Painters where the agreements are for a term of one year. All franchise agreements contain renewal provisions that can be invoked at little or no cost.
The franchised services industry is highly fragmented, consisting principally of a large number of smaller, single-service or single-concept companies. Due to the large size of the overall market for these services, dominant market share is not considered necessary for becoming a major player in the industry. However, because of the low barriers to entry in this segment, we believe that brand name recognition among consumers is a critical factor in achieving long-term success in the businesses we operate.
Franchise businesses are subject to US Federal Trade Commission regulations and state and provincial laws that regulate the offering and sale of franchises. Presently, the Company is authorized to sell franchises in 40 states, in all Canadian provinces and in several other countries around the world. In all jurisdictions, we endeavor to have our franchisees meet or exceed regulatory standards.
Branchising – we own and operate twelve California Closets franchises located in major population centers in the United States and Canada. These operations are referred to as “branchises”. The purpose of branchising is to reacquire well-established and profitable franchises located in large territories to accelerate growth in these territories in partnership with operating management.
Business strategy
We operate in the real estate services sector. Our objective is to increase the revenues, profitability and market position of each operating unit and subsequently acquired business, while maintaining the highest level of service to our customers.
Over the course of time, and as we have grown, our management style and way of doing business has been refined and enhanced into an approach we call “The FirstService Way”. Built on seven strategic pillars, it has guided our growth and attracted strong management teams with visions for the future success of their businesses. The seven principles of our business strategy are defined below:
1. | Partnership philosophy. We believe equity ownership by our management teams is essential. Our partners enjoy total authority over front-line operating decisions, while equity ownership allows direct participation in the financial outcomes of their decisions. With significant equity interests in the businesses they operate, management’s interests |
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are aligned with our shareholders in building long-term value. These interests are in the form of a non-transferable direct minority equity ownership position, stock options or in equity-like notional value appreciation plans. In all cases, we have the right to purchase (“call”) the minority interest at a formula price based on a multiple of trailing EBITDA1. Minority shareholders have the right to require us to purchase their shares at the same price, generally in tranches over a two or three year period. |
2. | Focus on internal growth. We have a keen focus on operational excellence. We set high internal growth targets and leverage our scale, competitive advantages, and sales channels by enhancing and broadening our service offerings. These differentiate us from competitors and support strong internal growth. Our performance-based compensation plan is structured to reward internal growth. |
3. | Performance-based compensation. Successful management teams are well compensated for driving growth. Aligning our key operating managers with our shareholders through generous performance-based compensation programs ensures that they have the incentive needed to continue growing the business. In general, senior managers receive bonuses that are based on a percentage of the amount by which their results exceed prior year EBITDA on a “same-store” basis. Lower level managers’ incentives are also aligned with business unit EBITDA targets, but may include other measures deemed important for growing their business. We believe these programs are effective incentives to operating management to deliver internal growth and consistent, high-quality service in a cost-effective manner. |
4. | Acquisition strategy. Our disciplined approach to acquisitions ensures we invest in high-potential, well-managed businesses, at a fair price. New acquisitions are selected to augment our internal growth strategies and also to support the growth of the Company as a whole. The acquisition strategy entails the systematic acquisition of established, well managed, and profitable real estate service companies operating in fragmented industries that: (i) enhance the market position of an existing service line, provide an entry into a new geographic region/market, or introduce a new service line; and (ii) provide a return on invested capital that exceeds our weighted average cost of capital. Each acquisition must meet strict criteria that include the following: |
· | Strong, experienced management teams in place that are interested in growing their businesses and in being rewarded through performance-based compensation; |
· | History of consistent profitability, supported by significant contractual revenues; |
· | Non-capital intensive operations with a variable cost structure; |
· | Leading positions in the markets served; and |
· | One or more senior managers who wish to retain a significant minority interest in the acquired company in order to participate directly in its future growth and development as part of FirstService. |
______________________________
1 EBITDA is defined as net earnings from continuing operations before minority interest share of earnings, income taxes, interest, depreciation and amortization, stock-based compensation expense and other non-cash or non-recurring expenses. The Company uses EBITDA to evaluate operating performance. EBITDA is an integral part of the Company’s planning and reporting systems. Additionally, the Company uses multiples of current and projected EBITDA in conjunction with discounted cash flow models to determine its overall enterprise valuation and to evaluate acquisition targets. The Company believes EBITDA is a reasonable measure of operating performance because of the low capital intensity of its service operations. The Company believes EBITDA is a financial metric used by many investors to compare companies, especially in the services industry, on the basis of operating results and the ability to incur and service debt. EBITDA is not a recognized measure of financial performance under GAAP in the United States, and should not be considered as a substitute for operating earnings, net earnings or cash flows from operating activities, as determined in accordance with GAAP. The Company’s method of calculating EBITDA may differ from other issuers and accordingly, EBITDA may not be comparable to measures used by other issuers.
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5. | People development process. Retaining and promoting key operating managers is one of our most important practices. Each year, the key people within our businesses are evaluated in a consistent manner; strength, weaknesses and internal career opportunities are discussed, as are opportunities for advancement with other FirstService business units. |
6. | Management and review process. We have a rigorous process of oversight and operational review to maximize cash flows, increase margins, manage operational risk and monitor performance indicators. Sharing of best practices is proactively incorporated into our management and review process to ensure that each business benefits from the experience of others. |
7. | Strategic planning process. We utilize a consistent strategic planning process to determine the major issues facing our operating units. Short-term and long-term goals are reviewed and agreed upon, barriers are discussed and solutions are developed. Progress in achieving goals is monitored to ensure that we successfully execute our strategy and adapt to changes in our markets. |
Seasonality
Certain segments of the Company’s operations are subject to seasonal variations. The Commercial Real Estate Services operation generates peak revenues and earnings in the month of December followed by a low in January and February as a result of the timing of closings on commercial real estate brokerage transactions. Revenues and earnings during the balance of the year are relatively even. These brokerage operations comprise approximately 35% of consolidated revenues.
The demand for exterior painting (Property Services segment) and swimming pool management in the northern United States and Canada (Residential Property Management segment) is highest during late spring, summer and early fall and very low during winter. These operations generate most of their annual revenues and earnings between April and September and comprise approximately 5% of consolidated revenues.
The seasonality of these service lines results in variations in quarterly revenues and operating margins. Variations can also be caused by acquisitions or dispositions, which alter the consolidated service mix.
Trademarks
FirstService’s trademarks are important for the advertising and brand awareness of all of our businesses and franchises. We take precautions to defend the value of our trademarks by maintaining legal registrations and by litigating against alleged infringements, if necessary.
In our Property Services unit, four franchise systems – California Closets, Paul Davis Restoration, Pillar to Post Home Inspection, and Handyman Connection – have trademarks to which value has been ascribed in the consolidated financial statements. These franchise systems have franchises in significant population centers in the United States. The value of these trademarks is derived from the recognition they enjoy among the target audiences for the respective property services. These trademarks have been in existence for many years, and their prominence among consumers has grown over time through the addition of franchisees and the ongoing marketing programs conducted by both franchisees and the Company.
In our Commercial Real Estate Services unit, the Colliers International trademark was identified as an acquired intangible asset. The Colliers International trademark is highly recognized in the commercial real estate industry.
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Employees
We have approximately 18,000 employees, rising to a total of approximately 23,000 with seasonal employees in the spring and summer months.
Minority interests
We own a majority interest in substantially all of our operations, while operating management of each subsidiary owns the remaining shares. This structure was designed to maintain control at FirstService while providing significant risks and rewards of equity ownership to management at the operating businesses. In all cases, we have the right to “call” management’s shares, usually payable at our option with any combination of Subordinate Voting Shares or cash. We may also be obligated to acquire certain of these minority interests in the event of death, disability or cessation of employment of the employee or if the shares are “put” by the employee, subject to annual limitations on these puts imposed by the relevant shareholder agreements. These arrangements provide significant flexibility to us in connection with management succession planning and shareholder liquidity matters.
Dividends and dividend policy
Our Preferred Shares have a fixed annual dividend of US$1.75 per Preferred Share payable on or about the last day of each quarter to holders of record generally on or about the fifteenth day of the last month in each quarter, subject to declaration by the Board of Directors of the Company. The Preferred Shares were initially issued on August 1, 2007 and since such date, dividends were paid on the Preferred Shares as follows:
· | US$0.2877 per Preferred Share for the period of August 1, 2007 to but excluding September 30, 2007, which dividend was payable on October 1, 2007 to holders of Preferred Shares of record at the close of business on September 19, 2007; |
· | US$0.4375 per Preferred Share for the period of September 30, 2007 to but excluding December 31, 2007, which dividend was payable on December 31, 2007 to holders of Preferred Shares of record at the close of business on December 18, 2007; |
· | US$0.4375 per Preferred Share for the period of December 31, 2007 to but excluding March 31, 2008, which dividend was payable on March 31, 2008 to holders of Preferred Shares of record at the close of business on March 18, 2008; |
· | US$0.4375 per Preferred Share for the period of March 31, 2008 to but excluding June 30, 2008, which dividend was payable on June 30, 2008 to holders of Preferred Shares of record at the close of business on June 19, 2008; |
· | US$0.4375 per Preferred Share for the period of June 30, 2008 to but excluding September 30, 2008, which dividend was payable on September 30, 2008 to holders of Preferred Shares of record at the close of business on September 25, 2008; and |
· | US$0.4375 per Preferred Share for the period of September 30, 2008 to but excluding December 31, 2008, which dividend was payable on December 31, 2008 to holders of Preferred Shares of record at the close of business on December 29, 2008. |
The payment of dividends on the Common Shares is at the discretion of the Board of Directors of the Company, which considers earnings, capital requirements and the financial condition of the Company, among other relevant factors. If dividends were declared on the Common Shares, they could be payable in either US or Canadian dollars. The Company has not paid any cash dividends on the Common Shares during the last three fiscal years.
Under the terms of the Company's amended and restated credit facility, the Company is not permitted to pay dividends, whether in cash or in specie, in the circumstances of an event of default thereunder occurring and continuing or an event of default occurring as a consequence thereof. See "Material contracts" below.
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Capital structure
The authorized capital of the Company consists of an unlimited number of preference shares, issuable in series, at the discretion of the Board of Directors of the Company, of which are authorized an unlimited number of Preferred Shares, an unlimited number of Subordinate Voting Shares and an unlimited number of convertible Multiple Voting Shares. As of February 27, 2009, there were 28,007,790 Subordinate Voting Shares, 1,325,694 Multiple Voting Shares and 5,772,274 Preferred Shares issued and outstanding.
The holders of Subordinate Voting Shares are entitled to one (1) vote in respect of each Subordinate Voting Share held at all meetings of the shareholders of the Company. The holders of Multiple Voting Shares are entitled to twenty (20) votes in respect of each Multiple Voting Share held at all meetings of the shareholders of the Company. Each Multiple Voting Share is convertible into one Subordinate Voting Share at the option of the holder. Effective December 15, 2004, a stock dividend was declared, effectively achieving a 2-for-1 stock split for all outstanding Subordinate and Multiple Voting Shares.
On August 1, 2007 a stock dividend occurred in the amount of one Preferred Share for every five Common Shares. The Preferred Shares have a stated value of US$25.00, carry a fixed cumulative annual dividend of US$1.75 payable quarterly and are redeemable, in whole or in part, for cash or Subordinate Voting Shares at the option of the Company. The holders of the Preferred Shares are not entitled, except as otherwise provided by law or in the conditions attaching to the preference shares as a class, to receive notice of, attend or vote at any meeting of the shareholders of the Company.
A summary of certain rights attaching to the Subordinate Voting Shares is set out in the section entitled “Certain Rights of Holders of Subordinate Voting Shares” contained in the Company’s Management Information Circular (the "Circular") to be filed in connection with the Company’s annual meeting of shareholders to be held on April 16, 2009, which section is incorporated herein by reference.
Rating of Preferred Shares
Our Preferred Shares are rated by DBRS Ltd. (“DBRS”). As of the date of this AIF, the rating was “Pfd-3 (low)”. DBRS rates preferred shares with ratings ranging from “Pfd-1” to “Pfd-5”, with “Pfd-1” representing the highest rating. To show relative rankings with the categories, DBRS may modify them by the addition of “high” or “low”. The rating of our Preferred Shares is not a recommendation to purchase, hold or sell the Preferred Shares and does not comment as to market price or suitability for a particular investor. There can be no assurance that the rating shown above will remain in effect for any given period of time or that the rating will not be revised or withdrawn in its entirety by DBRS in the future if, in its judgment, circumstances so warrant.
Market for securities
The Company’s Subordinate Voting Shares are listed for trading on the TSX and NASDAQ. The Company’s Preferred Shares are listed for trading on the TSX, and trade in US$. The Company’s Multiple Voting Shares are not listed and do not trade on any public market or quotation system.
The table below details the price ranges and volumes traded of Subordinate Voting Shares on NASDAQ in US dollars, and the TSX in Canadian dollars and of Preferred Shares on the TSX in US dollars, in each case, on a monthly basis, during the nine month period ended December 31, 2008:
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Subordinate Voting Shares | Preferred Shares | ||||||||
NASDAQ | TSX | TSX | |||||||
Month | High Price (US$) | Low Price (US$) | Volume Traded | High Price (C$) | Low Price (C$) | Volume Traded | High Price (US$) | Low Price (US$) | Volume Traded |
April 2008 | 24,68 | 21.75 | 359,100 | 24.89 | 22.30 | 1,436,400 | 19.50 | 18.75 | 127,100 |
May 2008 | 24.69 | 16.13 | 676,100 | 25.00 | 16.00 | 2,049,100 | 19.91 | 18.98 | 36,700 |
June 2008 | 17.25 | 14.08 | 1,290,000 | 17.22 | 14.43 | 4,086,500 | 20.20 | 18.70 | 143,000 |
July 2008 | 17.65 | 12.00 | 787,500 | 18.08 | 12.01 | 2,950,200 | 19.37 | 17.54 | 67,900 |
August 2008 | 17.35 | 15.29 | 305,400 | 18.60 | 16.06 | 1,167,300 | 18.90 | 18.05 | 36,700 |
September 2008 | 16.88 | 13.72 | 713,100 | 17.50 | 14.10 | 3,457,300 | 18.90 | 18.00 | 371,800 |
October 2008 | 14.86 | 9.65 | 577,400 | 15.85 | 12.51 | 2,981,000 | 18.00 | 13.50 | 44,900 |
November 2008 | 14.61 | 10.99 | 358,100 | 17.99 | 14.32 | 3,981,000 | 15.25 | 14.20 | 187,300 |
December 2008 | 14.62 | 12.03 | 698,500 | 18.27 | 14.61 | 2,173,400 | 15.25 | 13.50 | 64,700 |
Transfer agents and registrars
The transfer agent and registrar for the Subordinate Voting Shares and Preferred Shares is Equity Transfer and Trust Company, 200 University Ave., Suite 200, Toronto, Ontario, M5H 4H1. The transfer agent and registrar for the Multiple Voting Shares is the Company at 1140 Bay Street, Suite 4000, Toronto, Ontario, M5S 2B4.
Directors and officers
Directors – The following are the directors of the Company as at February 27, 2009:
Name and province/country of residence | Age | Present position and tenure | Principal occupation during last five years |
David R. Beatty 1,2,3 Ontario, Canada | 67 | Director since May 15, 2001 | Corporate Director; Chair and CEO, Beatinvest Limited (an investment company); formerly the Managing Director of the Canadian Coalition for Good Governance; Director of the Institute of Corporate Directors; Director of the Clarkson Centre for Business Ethics and Board Effectiveness and Professor of Strategic Management at The Rotman School of Management, University of Toronto |
Brendan Calder 2,3 Ontario, Canada | 62 | Director since June 14, 1996 | Corporate Director; Effective Executive in Residence & Adjunct Professor of Strategic Management at the Rotman School of Management, University of Toronto; Chair of Rotman's Desautels Centre for Integrative Thinking; formerly the founding Chair of the Rotman International Centre for Pension Management |
Peter F. Cohen1,3 Ontario, Canada | 56 | Director since March 30, 1990; Chair of the Board since May 2005 | President, Dawsco Group (an Ontario-based real estate and investment company) |
Bernard I. Ghert1 Ontario, Canada | 69 | Director since June 23, 2004 | Corporate Director; Chairman of the Independent Review Committee of the Middlefield Group of Funds; President of the B.I. Ghert Family Foundation |
Jay S. Hennick Ontario, Canada | 52 | Chief Executive Officer and Director since May 30, 1988 | Founder and Chief Executive Officer of the Company |
Steven S. Rogers Ontario, Canada | 52 | Director since August 30, 1989 | President and Chief Executive Officer, The Franchise Company, Inc. (subsidiary of the Company) |
Michael D. Harris 2 Ontario, Canada | 64 | Director since June 26, 2006 | Senior Business Advisor, Goodmans LLP; President of own consulting firm, Steane Consulting Ltd.; Corporate Director; Senior Fellow, The Fraser Institute Former Premier of the Province of Ontario |
1. | Member of Audit Committee |
2. | Member of Executive Compensation Committee |
3. | Member of Nominating and Corporate Governance Committee |
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Each director remains in office until the following annual shareholders’ meeting of the Company or until the election or appointment of his successor, unless he resigns, his office becomes vacant or he becomes disqualified to act as a director. All directors stand for election or re-election annually.
Further background information regarding the directors of the Company is set out in the sections entitled “Business of the Meeting – Election of Directors" and "Statement of Corporate Governance Practices" contained in the Circular, which sections are incorporated herein by reference.
Officers – The following are the executive officers of the Company as at February 27, 2009:
Name and province/country of residence | Age | Present position with the Company | First became an officer |
Jay S. Hennick Ontario, Canada | 52 | Founder and Chief Executive Officer (Chair of the Board until May 2005 and President until October 2005) | 1988 |
D. Scott Patterson Ontario, Canada | 48 | President and Chief Operating Officer (Executive Vice-President and President of Business Services until September 2005) | 1995 |
John B. Friedrichsen Ontario, Canada | 47 | Senior Vice President and Chief Financial Officer | 1998 |
Roman Kocur Ontario, Canada | 48 | Senior Vice President, Strategy and Corporate Development | 2003 |
Michael Natale Ontario, Canada | 49 | Vice President, Performance & Risk Management | 2005 |
Douglas G. Cooke Ontario, Canada | 49 | Vice President, Corporate Controller and Corporate Secretary | 1995 |
Elias Mulamoottil Ontario, Canada | 39 | Vice President, Strategy and Corporate Development | 2007 |
The directors and executive officers of the Company, as a group, own or control 2,903,855 Subordinate Voting Shares, which represents 10.4% of the total Subordinate Voting Shares outstanding. The directors and officers, as a group, control 54.0% of the total voting rights when all Multiple Voting Shares and Subordinate Voting Shares are considered. Mr. Hennick controls all of the Company’s Multiple Voting Shares.
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Mr. Rogers controls a 5.26% voting interest in The Franchise Company Inc., a subsidiary of the Company.
Legal proceedings and regulatory actions
In the normal course of operations, the Company is subject to routine claims and litigation incidental to its business. Litigation currently pending or threatened against the Company includes disputes with former employees and commercial liability claims related to services provided by the Company. The Company believes resolution of such proceedings, combined with amounts set aside, will not have a material impact on the Company’s financial condition or the results of operations.
We have responded to the information requests of our primary securities regulator, the Ontario Securities Commission, and the TSX with respect to the Special Committee of our Board of Directors’ review of our historical stock option granting processes and the related accounting for the 13-year period from 1995 to 2007 and the measures taken in response. We will continue to co-operate with the Ontario Securities Commission, the TSX and any further information requests in connection with the inquiry. Until further notified by the TSX, all grants of stock options by us require the prior consent of the TSX.
Properties
The following chart provides a summary of the properties occupied by the Company and its subsidiaries as at December 31, 2008:
(square feet) | United States (leased) | United States (owned) | Canada (leased) | Canada (owned) | International (leased) | International (owned) |
Commercial Real Estate Services | 510,000 | - | 240,000 | - | 395,000 | - |
Residential Property Management | 575,000 | 312,000 | 8,000 | - | - | - |
Property Services | 340,000 | - | 35,000 | - | - | - |
Corporate | - | - | - | 20,000 | - | - |
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Selected annual information - last five fiscal periods
(in thousands of US$, except per share amounts)
Nine months ended December 31 | Year ended March 31 | |||||||||||||||||||||||
2008 | 2007 | 2008 | 2007 | 2006 | 2005 | |||||||||||||||||||
OPERATIONS | ||||||||||||||||||||||||
Revenues | $ | 1,322,680 | $ | 1,180,582 | $ | 1,549,713 | $ | 1,152,821 | $ | 918,668 | $ | 508,115 | ||||||||||||
Operating earnings | 83,130 | 89,925 | 78,122 | 77,005 | 61,087 | 27,838 | ||||||||||||||||||
Net earnings from continuing operations | 11,508 | 42,354 | 35,474 | 34,963 | 26,757 | 12,172 | ||||||||||||||||||
Net earnings from discontinued operations | 50,528 | 1,406 | (1,075 | ) | 1,253 | 42,740 | 11,035 | |||||||||||||||||
Net earnings | 62,036 | 43,760 | 34,399 | 34,863 | 69,497 | 23,207 | ||||||||||||||||||
FINANCIAL POSITION | ||||||||||||||||||||||||
Total assets | $ | 990,637 | $ | 1,059,461 | $ | 1,089,343 | $ | 816,998 | $ | 711,004 | $ | 626,728 | ||||||||||||
Long-term debt | 266,369 | 331,348 | 356,030 | 235,131 | 248,686 | 220,015 | ||||||||||||||||||
Shareholders’ equity | 345,839 | 312,161 | 305,685 | 264,875 | 237,752 | 185,871 | ||||||||||||||||||
Book value per common share | 6.87 | 5.44 | 5.19 | 8.85 | 7.91 | 6.15 | ||||||||||||||||||
COMMON SHARE DATA | ||||||||||||||||||||||||
Net earnings per common share: | ||||||||||||||||||||||||
Basic | ||||||||||||||||||||||||
Continuing operations | $ | 0.13 | $ | 1.27 | $ | 0.95 | $ | 1.17 | $ | 0.89 | $ | 0.41 | ||||||||||||
Discontinued operations | 1.71 | 0.05 | (0.03 | ) | 0.04 | 1.41 | 0.37 | |||||||||||||||||
Cumulative effect adjustment | - | - | - | (0.04 | ) | - | - | |||||||||||||||||
1.83 | 1.32 | 0.92 | 1.17 | 2.30 | 0.78 | |||||||||||||||||||
Diluted | ||||||||||||||||||||||||
Continuing operations | $ | 0.11 | $ | 1.17 | $ | 0.89 | $ | 1.08 | 0.83 | 0.38 | ||||||||||||||
Discontinued operations | 1.70 | 0.05 | (0.04 | ) | 0.04 | 1.38 | 0.36 | |||||||||||||||||
Cumulative effect adjustment | - | - | - | (0.04 | ) | - | - | |||||||||||||||||
1.81 | 1.22 | 0.85 | 1.08 | 2.21 | 0.74 | |||||||||||||||||||
Weighted average common shares (thousands) | ||||||||||||||||||||||||
Basic | 29,584 | 29,879 | 29,905 | 29,903 | 30,171 | 29,777 | ||||||||||||||||||
Diluted | 29,755 | 30,417 | 30,547 | 30,354 | 30,896 | 30,467 | ||||||||||||||||||
Cash dividends per common share | - | - | - | - | - | - | ||||||||||||||||||
PREFERRED SHARE DATA | ||||||||||||||||||||||||
Number outstanding (thousands) | 5,772 | 5,979 | 5,979 | - | - | - | ||||||||||||||||||
Cash dividends per preferred share | $ | 1.31 | $ | 0.72 | $ | 1.16 | - | - | - | |||||||||||||||
OTHER DATA | ||||||||||||||||||||||||
EBITDA | $ | 124,361 | $ | 123,230 | $ | 123,614 | $ | 107,983 | $ | 84,319 | $ | 47,814 | ||||||||||||
Adjusted diluted net earnings per share from continuing operations | 1.09 | 1.48 | 1.32 | 1.17 | 0.75 | 0.26 |
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Quarterly results – fiscal periods ended December 31, 2008, March 31, 2008 and 2007
(in thousands of US$, except per share amounts)
Fiscal period | Q1 | Q2 | Q3 | Q4 | Period | |||||||||||||||
Nine-month period ended December 31, 2008 | ||||||||||||||||||||
Revenues | $ | 454,769 | $ | 450,051 | $ | 417,860 | NA | $ | 1,322,680 | |||||||||||
Operating earnings | 35,278 | 35,442 | 12,410 | 83,130 | ||||||||||||||||
Net earnings (loss) from continuing operations | 17,240 | 13,250 | (18,982 | ) | 11,508 | |||||||||||||||
Net earnings (loss) from discontinued operations | 625 | 68,073 | (18,170 | ) | 50,528 | |||||||||||||||
Net earnings (loss) | 17,865 | 81,323 | (37,152 | ) | 62,036 | |||||||||||||||
Net earnings (loss) per common share: | ||||||||||||||||||||
Basic | 0.51 | 2.68 | (1.36 | ) | 1.83 | |||||||||||||||
Diluted | 0.47 | 2.66 | (1.36 | ) | 1.81 | |||||||||||||||
Fiscal year ended March 31, 2008 | ||||||||||||||||||||
Revenues | $ | 359,661 | $ | 373,287 | $ | 447,634 | $ | 369,131 | $ | 1,549,713 | ||||||||||
Operating earnings (loss) | 33,449 | 32,833 | 23,643 | (11,803 | ) | 78,122 | ||||||||||||||
Net earnings (loss) from continuing operations | 14,958 | 16,314 | 11,082 | (6,880 | ) | 35,474 | ||||||||||||||
Net earnings (loss) from discontinued operations | 3,124 | 1,379 | (3,097 | ) | (2,481 | ) | (1,075 | ) | ||||||||||||
Net earnings (loss) | 18,082 | 17,693 | 7,985 | (9,361 | ) | 34,399 | ||||||||||||||
Net earnings (loss) per common share: | ||||||||||||||||||||
Basic | 0.61 | 0.53 | 0.18 | (0.40 | ) | 0.92 | ||||||||||||||
Diluted | 0.56 | 0.50 | 0.15 | (0.40 | ) | 0.85 | ||||||||||||||
Fiscal year ended March 31, 2007 | ||||||||||||||||||||
Revenues | $ | 275,326 | $ | 289,792 | $ | 316,983 | $ | 270,721 | $ | 1,152,822 | ||||||||||
Operating earnings | 26,036 | 24,957 | 15,176 | 10,836 | 77,005 | |||||||||||||||
Net earnings from continuing operations | 11,926 | 12,711 | 7,069 | 3,258 | 34,963 | |||||||||||||||
Net earnings (loss) from discontinued operations | 2,207 | (738 | ) | 688 | (905 | ) | 1,253 | |||||||||||||
Net earnings | 12,780 | 11,973 | 7,757 | 2,353 | 34,863 | |||||||||||||||
Net earnings per common share: | ||||||||||||||||||||
Basic | 0.43 | 0.40 | 0.26 | 0.08 | 1.17 | |||||||||||||||
Diluted | 0.39 | 0.38 | 0.25 | 0.06 | 1.08 | |||||||||||||||
OTHER DATA | ||||||||||||||||||||
EBITDA - Period ended December 31, 2008 | $ | 47,113 | $ | 47,451 | $ | 29,797 | NA | 124,361 | ||||||||||||
EBITDA - Year ended March 31, 2008 | 41,509 | 42,760 | 38,961 | 384 | 123,614 | |||||||||||||||
EBITDA - Year ended March 31, 2007 | 32,736 | 30,966 | 23,526 | 20,755 | 107,983 | |||||||||||||||
Notes
1. A reconciliation of net earnings from continuing operations to EBITDA appears below.
(in thousands of US$) | Nine months ended December 31 | Year ended March 31 | ||||||||||||||||||
2008 | 2007 | 2008 | 2007 | 2006 | ||||||||||||||||
Net earnings from continuing operations | $ | 11,508 | $ | 42,354 | $ | 35,474 | $ | 34,963 | $ | 26,757 | ||||||||||
Minority interest | 14,519 | 16,112 | 16,803 | 15,282 | 11,778 | |||||||||||||||
Income taxes | 30,878 | 25,740 | 17,108 | 20,367 | 16,084 | |||||||||||||||
Other income, net | (2,422 | ) | (3,824 | ) | (4,650 | ) | (4,589 | ) | (3,766 | ) | ||||||||||
Interest expense, net | 8,252 | 9,543 | 13,387 | 7,843 | 10,234 | |||||||||||||||
Impairment loss on available-for-sale securities | 14,680 | - | - | 3,139 | - | |||||||||||||||
Integrated Security division divestiture bonus | 5,715 | - | - | - | - | |||||||||||||||
Operating earnings | 83,130 | 89,925 | 78,122 | 77,005 | 61,087 | |||||||||||||||
Depreciation and amortization | 31,746 | 26,861 | 37,673 | 26,022 | 20,921 | |||||||||||||||
Stock-based compensation expense | 2,551 | 6,444 | 7,819 | 4,956 | 2,311 | |||||||||||||||
Cost containment | 6,934 | - | - | - | - | |||||||||||||||
EBITDA | $ | 124,361 | $ | 123,230 | $ | 123,614 | $ | 107,983 | $ | 84,319 |
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2. Adjusted diluted earnings per share from continuing operations is defined as diluted net earnings per share from continuing operations plus the effect, after income taxes, of: (i) amortization of intangible assets acquired in connection with acquisitions; (ii) non-cash impairment loss on available-for-sale securities; (iii) a non-recurring bonus paid to management upon the divestiture of the Integrated Security division; (iv) stock-based compensation expense; and (v) a cost containment charge. The Company believes this measure is useful because: (i) amortization expense is a non-cash charge that impacts the earnings of acquisitive companies and reduces comparability with non-acquisitive companies; (ii) it eliminates the effect of a non-cash impairment of securities; (iii) the divesture bonus was a payment made in connection with a discontinued operation; (iv) stock-based compensation expense is a non-cash charge that is effectively double-counted, as the dilutive effects of stock options are factored into the diluted share count; and (v) the charge to contain future operating costs is non-recurring. This is not a recognized measure of financial performance under GAAP, and should not be considered as a substitute for diluted net earnings per share from continuing operations, as determined in accordance with GAAP. The Company’s method of calculating this measure may differ from other issuers and, accordingly, this measure may not be comparable to measures used by other issuers. A reconciliation appears below.
(in US$) | Nine months ended December 31 | Year ended March 31 | ||||||||||||||||||
2008 | 2007 | 2008 | 2007 | 2006 | ||||||||||||||||
Diluted net earnings per common share from continuing operations | $ | 0.11 | $ | 1.17 | $ | 0.89 | $ | 1.08 | $ | 0.83 | ||||||||||
Pro forma impact of dividends on preferred shares | - | (0.12 | ) | (0.12 | ) | (0.35 | ) | (0.34 | ) | |||||||||||
Amortization, net of tax | 0.25 | 0.24 | 0.33 | 0.23 | 0.20 | |||||||||||||||
Impairment loss on available-for-sale securities, net of tax | 0.41 | - | - | 0.09 | - | |||||||||||||||
Integrated Security division divestiture bonus, net of tax | 0.12 | - | - | - | - | |||||||||||||||
Stock-based compensation expense, net of tax | 0.05 | 0.19 | 0.22 | 0.12 | 0.06 | |||||||||||||||
Cost containment, net of tax | 0.15 | - | - | - | - | |||||||||||||||
Adjusted diluted net earnings per common share from continuing operations | $ | 1.09 | $ | 1.48 | $ | 1.32 | $ | 1.17 | $ | 0.75 |
Risk factors
Investors in the Company’s shares should carefully consider the following risks, as well as the other information contained in this Annual Information Form, and Management’s Discussion and Analysis of Financial Condition and Results of Operations for the nine months ended December 31, 2008. If any of the following risks actually occurs, the Company's business could be materially harmed. The risks and uncertainties described below are not the only ones the Company faces. Additional risks and uncertainties, including those of which the Company is currently unaware or the Company currently deems immaterial, may also adversely affect the Company’s business.
Economic conditions, especially as they relate to credit conditions and consumer spending
During periods of economic slowdown or contraction, our business is impacted directly. Credit conditions affect commercial real estate transactions, which reduces the demand for our services. Consumer spending directly impacts our franchising and branchising businesses because as consumers spend less on property services, our revenues decline. These factors could also negatively impact the timing or the ultimate collection of accounts receivable, which would negatively impact our operating revenues, profitability and cash flow.
Commercial real estate property values, vacancy rates and general conditions of financial liquidity for real estate transactions
Since our Commercial Real Estate segment accounted for 44% of our revenues and 25% of our EBITDA in 2008, factors affecting the commercial real estate industry have a direct impact on our operations. Property values have a direct impact on the commissions earned on sales transactions. Vacancy rates affect the market lease rates that are the basis of leasing commissions earned. Both property values and vacancy rates can influence the number of sales transactions that occur.
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Extreme weather conditions impact demand for our services or our ability to perform those services
Natural disasters, such as hurricanes, can have a direct impact in our Property Services and Residential Property Management segments. These events damage property, which require various services that our companies offer such as restoration and large-scale landscaping. They may also harm our employees, facilities and franchisees, resulting in an inability to serve clients and generate revenues.
Economic deterioration impacts our ability to recover goodwill and other intangible assets
During 2008, we experienced a decline in the operating performance of some of our businesses. Expectations of future earnings drive the recoverability of goodwill and other intangible assets, which are tested, at least, on an annual basis. Although as of December 31, 2008, we have not recorded any substantial impairment to our goodwill or intangible assets, further deterioration of operating performance may necessitate a non-cash impairment charge.
Ability to generate cash from our businesses to fund future acquisitions and meet our debt obligations
We rely on our businesses to generate the necessary cash to service our financial obligations. As at December 31, 2008, we have $266.4 million of debt outstanding ($186.7 million net of cash) that will be required to be refinanced or repaid over the next seven years. We also have $134.2 million of available un-drawn credit at December 31, 2008, committed to September 2012. To date, we have been able to meet all of our debt obligations, however with a decline in performance in some of our businesses, surplus cash may not be available to be remitted which may result in the inability to meet a debt repayment.
An important component of our growth strategy is strategic and selective acquisitions, which we tend to complete with cash. Although we have a revolving credit facility available to us as noted above, we also rely on surplus cash on hand to fund acquisitions. If cash on hand is not available and the credit facility is fully utilized, then future acquisitions may not be possible.
The effects of changes in foreign exchange rates in relation to the US dollar on our Canadian dollar, Australian dollar and Euro denominated revenues and expenses
In our Commercial Real Estate segment, we generate 70% of our revenues outside of the United States. Consequently, our consolidated results are impacted directly by fluctuations in the relative strength of the US dollar versus the Canadian dollar, Australian dollar and Euro currencies.
In the future, in our Commercial Real Estate segment, we expect to acquire additional international operations. As a consequence, the impact of foreign currency exchange rate fluctuations may increase.
Competition in the markets served by the Company
We operate in highly competitive markets. Changes in the source and intensity of competition in the markets served by us impact the demand for our services and may result in additional pricing pressures. The relatively low capital cost of entry to certain of our businesses has led to strong competitive markets, including regional and local owner-operated companies. Regional and local competitors operating in a limited geographic area may have lower labour, benefits and overhead costs. The principal methods of competition in our businesses include name recognition, quality and speed of service, pricing, customer satisfaction and reputation. No assurance can be given that we will be able to compete successfully against current or future competitors and that the competitive pressures that we face will not result in reduced market share or negatively impact our financial performance.
Labour and franchisee shortages or increases in wage and benefit costs
As a services company, our primary asset is the human capital that comprises our workforce. In particular, we rely on property managers, real estate brokers, franchisees and other skilled staff
Page 21
to generate revenues. A shortage, or increase in wage and benefit costs, of this human capital could reduce our revenues and profitability.
The effects of changes in interest rates on our cost of borrowing
As at December 31, 2008, we had $201.0 million of debt that is at fixed interest rates and $65.4 million of debt at variable interest rates. As a result, changes in base rates such as LIBOR will affect our interest expense as these base rates fluctuate. On our fixed rate debt, we have from time-to-time entered into fixed-for-floating interest rate swaps, where advantageous, to convert the fixed interest payments to floating. These swaps are intended to manage interest rate sensitivity and reduce overall interest costs.
Continued compliance with the financial covenants under our debt agreements, or our ability to negotiate a waiver of certain covenants with our lenders
Although we have always been in compliance with our financial covenants, a prolonged decline in our earnings performance could result in a non-compliance with one or more financial covenants. While we maintain good relationships with our lenders, the current economic climate may test our relationships especially if a covenant is breached. If the Company fails to meet its payment or other obligations under its amended and restated credit facility, the lenders will be entitled to demand immediate repayment of all amounts owing and thereafter, if unpaid, exercise their secured creditor rights.
Unexpected increases in operating costs, such as insurance, workers’ compensation, health care and fuel prices
As a services company, the costs of providing services to our customers can fluctuate. Certain operating costs, such as fuel prices, are based on market rates which we cannot control and, absent an offsetting price increase in our services, have a direct impact on our operating margins.
Changes in the frequency or severity of insurance incidents relative to our historical experience
Adverse changes in claims experience could increase our insurance costs and/or increase the risk of being unable to renew insurance coverage at our operations. In our Residential Property Management and Property Services segments, we effectively self-insure certain risks, with a layer of third-party insurance for catastrophic claims. An increase in the frequency or severity of claims in these areas could materially affect our financial position and results of operations. There can be no assurance that we will be able to obtain insurance coverage on favourable economic terms in the future.
Our ability to make acquisitions at reasonable prices and successfully integrate acquired operations
As an acquisitive organization, we actively pursue acquisitions to expand our global footprint and services offerings as well as supplement existing businesses. Not only does our acquisition strategy depend on the continued availability of suitable targets, it also depends on the ability to negotiate favorable terms and conditions. Another risk with acquisitions is the ability to integrate the acquired business into an existing service line.
Declaration of dividends on the Preferred Shares
Future dividends on the Preferred Shares will depend on the Company's results of operations, financial condition, capital requirements, general business conditions and other factors that the Company's Board of Directors may deem relevant. Additionally, under the Company's amended and restated credit facility, the Company is not permitted to pay dividends, whether in cash or in specie, in the circumstances of an event of default thereunder occurring and continuing or an event of default occurring as a consequence thereof.
Risks arising from any regulatory review and litigation
As discussed in under "Statement of Corporate Governance Practices – Board Committees – Special Committee" in the Management Information Circular of the Company dated May 14,
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2008, during fiscal 2007, the Board of Directors established a Special Committee of independent directors to conduct a comprehensive review of historical stock option granting processes and the related accounting for the 13 year period from 1995 to 2007, to make recommendations to the Board on same and otherwise to attend to regulatory and other matters in respect thereof. The results of the Special Committee's review and a summary of its report are set out in the Company's Management Information Circular dated May 14, 2008 which is available on SEDAR at www.sedar.com. During fiscal 2008, the Special Committee's existence continued solely for the purposes of co-operating with, and answering any requests of, securities regulators and others related to its mandate. While management is not currently aware of any formal regulatory reviews or investigations, the commencement of any such reviews or investigations may result in the diversion of significant management attention and resources and, if the securities regulators determine that a violation of securities or other laws may have occurred, or has occurred, the Company or its officers and directors may receive notices regarding potential enforcement action or prosecution and could be subject to civil or criminal penalties or other remedies. For example, the Company or its officers could be required to pay substantial damages, fines or other penalties, the regulators could seek an injunction against the Company or seek to ban an officer or director of the Company from acting as such, any of which actions would have a material adverse effect on the Company.
Intellectual property and other proprietary rights that are material to our business
Our ability to compete effectively depends in part on our rights to service marks, trademarks, trade names and other intellectual property rights we own or license (including "Colliers"). We have not sought to register every one of our marks in every country in which they are used. Furthermore, because of the differences in foreign trademark, patent and other intellectual property or proprietary rights laws, we may not receive the same protection in other countries as we would in Canada or the United States. If we are unable to protect our proprietary information and brand names, we could suffer a material adverse effect on our business, financial condition or results of operations. Litigation may be necessary to enforce our intellectual property rights and protect our proprietary information, or to defend against claims by third parties that our products or services infringe their intellectual property rights. Any litigation or claims brought by or against us could result in substantial costs and diversion of our resources. A successful claim of trademark, patent or other intellectual property infringement against us, or any other successful challenge to the use of our intellectual property, could subject us to damages or prevent us from providing certain services under our recognized brand names, which could have a material adverse effect on our business, financial condition or results of operations.
Disruptions or security failures in our information technology systems
Our information technology systems facilitate our ability to monitor, operate and control our operations. While we have disaster recovery plans in place, any disruption in these plans or the failure of our information technology systems to operate as expected could, depending on the magnitude of the problem, adversely affect our operating results by limiting, among other things, our capacity to monitor, operate and control our operations effectively. In addition, because our systems contain information about individuals and businesses, our failure to maintain the security of the data we hold, whether the result of our own error or the malfeasance or errors of others, could harm our reputation or give rise to legal liabilities relating to violations of privacy laws or otherwise, which may lead to lower revenues, increased costs and other material adverse effects on our results of operations.
Colliers International
A key area of competitive advantage for the Commercial Real Estate Services unit is derived from its membership in CIPC. In the event that the Commercial Real Estate Services unit were to lose the license for Colliers International, its prospects could be adversely affected. However, as the Commercial Real Estate Services unit is currently the largest member firm of the Colliers International network, we believe that this is unlikely.
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Multiple voting shares and a change of control
The existence of the Multiple Voting Shares results in various impediments on the ability or desire of a third party to acquire control of the Company. This may discourage, delay or prevent a change of control of the Company or an acquisition of the Company at a price that shareholders may find attractive. The existence of the Multiple Voting Shares also may discourage proxy contests and make it difficult or impossible for the Company’s holders of Subordinate Voting Shares to elect directors and take other corporate actions.
Blank cheque preference shares
The Company has the right to issue so-called "blank cheque" preference shares which may affect the voting and liquidation rights of holders of Common Shares. The Company's Board of Director's is authorized, without any further shareholder approval, to issue one or more additional series of preference shares in an unlimited number and to set the rights, privileges, restrictions and conditions attached thereto.
Political conditions, including any outbreak or escalation of terrorism or hostilities and the impact thereof on our business
Political events and situations can have an effect on our Company because of our global operations. Events could occur that may hamper our ability to manage operations, extract cash and implement FirstService policies in certain regions, particularly in developing countries that have had a recent history of political and economic instability.
Changes in government policies at the federal, state/provincial or local level that may adversely impact our businesses
As a multinational company, changes in laws and regulation at the different jurisdictional levels can have direct effect on our operations. It is difficult to predict the future impact of the legislative and regulatory requirements affecting our businesses. The laws and regulations applicable to our businesses will likely change in the future and affect our operations and financial performance. In addition, if we were to fail to comply with any applicable law or regulation, we could be subject to substantial fines or damages, be involved in litigation, suffer losses to our reputation and suffer the loss of licenses or penalties that may affect how our business is operated, which, in turn, would have a material adverse effect on our business, financial condition and results of operations.
Management's discussion and analysis
The section entitled “Management’s Discussion and Analysis of Results of Operations and Financial Condition” within the Company’s December 31, 2008 annual report is incorporated herein by reference.
Interest of management and others in material transactions
There are no material interests, direct or indirect, of directors or executive officers of the Company, any shareholder who beneficially owns, directly or indirectly, or exercises control or direction over more than 10% of the outstanding shares of the Company, or any known associate or affiliate of such persons in any transactions within the three most recently completed financial years of the Company or during the current financial year which has materially affected, or is reasonably expected to materially affect, the Company.
Material contracts
On February 1, 2004, the Company, upon the review, report and recommendation of the Executive Compensation Committee of the Board of Directors of the Company, entered into a management services agreement (the "Management Services Agreement") with Jayset Capital Corp. (“Jayset”) and Jay S. Hennick. Mr. Hennick is the sole officer, director and shareholder of
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Jayset. The particulars of the Management Services Agreement are set out in the sections entitled "Executive Compensation – Management Contract" and " Incentive Award Plans – Sale of Control Agreement" contained in the Circular, which sections are incorporated herein by reference.
On September 10, 2007, the Company successfully completed an amended and restated credit facility, increasing the amount to $225 million from the then current amount of $110 million. The new facility also increased the term to 5 years from 3 years and included an "accordion feature" providing an additional $50 million in financing under the same terms if required, bringing the total financing capacity of the facility to $275 million. The lead arranger for the financing was TD Securities. The syndicate of banks included incumbents, The Toronto-Dominion Bank, The Bank of Nova Scotia, Royal Bank of Canada, JP Morgan Chase Bank, HSBC Bank, as well as new participants United Overseas Bank, Bank of Montreal and Bank of America. A copy of the amended and restated credit facility is available on SEDAR at www.sedar.com.
The Company entered into a: (i) Note and Guarantee Agreement dated as of April 1, 2005 among the Company, FirstService Delaware, LP and others in respect of the Company's 5.44% Guaranteed Senior Secured Notes due 2015; (ii) Note and Guarantee Agreement dated as of June 21, 2001 among the Company, FirstService Delaware, LP and others in respect of the Corporation's 8.06% Guaranteed Senior Secured Notes due 2011; and (iii) Note and Guarantee Agreement dated as of September 29, 2003 among the Company, FirstService Delaware, LP and others in respect of the Corporation's 6.40% Guaranteed Secured Notes due 2015. The foregoing Note and Guarantee Agreements were entered into in connection with the Company's issuance of guaranteed senior secured notes on the dates indicated.
On April 14, 2008, the Company entered into a share purchase agreement with ADT Security Services Canada, Inc. ("ADT") pursuant to which it agreed to sell its Integrated Security Services division, FirstService Security, to ADT, a unit of Tyco International (NYSE: TYC). The sale was completed in July 2008 and, pursuant to the terms of the agreement, ADT acquired 100% of the shares of FirstService Security from the Company for gross cash proceeds of approximately $187.5 million.
Cease trade orders, bankruptcies, penalties or sanctions
To the best of the knowledge of the Company:
(A) | none of the directors or executive officers of the Company is, as at the date of this AIF, or has been, within 10 years before the date of this AIF, a director, chief executive officer or chief financial officer of any company (including the Company) that: (i) was subject to an order that was issued while the director or executive officer was acting in the capacity as director, chief executive officer or chief financial officer; or (ii) was subject to an order that was issued after the director or executive officer ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer; |
(B) | none of the directors or executive officers of the Company, or a shareholder holding a sufficient number of securities of the Company to affect materially the control the Company: (a) is, as at the date of this AIF, or has been, within 10 years before the date of this AIF, a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or (b) has, within the 10 years before the date of this AIF, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or |
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become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the director, executive officer or shareholder; |
except for: (i) David R. Beatty who was a director of Thistle Mining Inc. (“Thistle”) when Thistle announced on December 21, 2004 that it intended to undertake a restructuring under the Companies' Creditors Arrangement Act. While Thistle completed the restructuring on June 30, 2005, its common shares were suspended from trading on the Alternative Investment Market from June 30, 2005 to July 13, 2005 and its common shares were suspended from trading on the TSX on December 31, 2004 due to the restructuring until Thistle delisted in February 2006. Mr. Beatty is no longer a director of Thistle Mining Inc.; and (ii) Michael D. Harris who was a director of Naturade, Inc., a company publicly traded in the United States, from December 2005 until August 2006, which company, within a year after Mr. Harris' resignation as a director, filed for reorganization under Chapter 11 of the US Bankruptcy Code.
Conflicts of interest
Certain directors and officers of the Company are engaged in and will continue to engage in activities outside the Company, and as a result, certain directors and officers of the Company may become subject to conflicts of interest. The Business Corporations Act (Ontario) provides that in the event that a director has an interest in a contract or proposed contract or agreement, the director shall disclose his interest in such contract or agreement and shall refrain from voting on any matter in respect of such contract or agreement unless otherwise provided under the Business Corporations Act (Ontario). To the extent that conflicts of interest arise, such conflicts will be resolved in accordance with the provisions of the Business Corporations Act (Ontario).
As at the date hereof, the Company is not aware of any existing or potential material conflicts of interest between the Company and a director or officer of the Company.
Experts
The Company’s independent auditors are PricewaterhouseCoopers LLP, Chartered Accountants, who have issued an integrated auditors’ report dated February 27, 2009 in respect of the Company’s consolidated financial statements as at December 31, 2008, March 31, 2008 and 2007 and for the nine months ended December 31, 2008 and for each year in the three year period ending March 31, 2008, and on the effectiveness of the Company’s internal control over financial reporting as at December 31, 2008. PricewaterhouseCoopers LLP has advised that they are independent with respect to the Company within the meaning of the Rules of Professional Conduct of the Institute of Chartered Accountants of Ontario and the rules of the US Securities and Exchange Commission.
Audit Committee
The Audit Committee is comprised of three members who are each “independent” and “financially literate” as required by Multilateral Instrument 52-110 Audit Committees (the “Audit Committee Rule”). The members of the Audit Committee during the year ended December 31, 2008 were Messrs. Ghert - Chair, Beatty and Cohen. Mr. Ghert was appointed Chair of the Audit Committee in May 2005. Mr. Beatty was appointed to the Audit Committee in August 2007, replacing Mr. Calder. The Audit Committee has the authority to conduct any investigation appropriate to fulfilling its responsibilities, and it has direct access to the external auditors as well as to anyone in the Company. The Audit Committee has the ability to retain, at the Company’s expense, special legal, accounting, or other consultants or experts it deems necessary in the performance of its duties. The Audit Committee meets at least four times annually, or more frequently as circumstances dictate.
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The Audit Committee reviews the annual and interim financial statements intended for circulation among shareholders and reports upon these to the Board of Directors of the Company (the "Board") prior to their approval by the full Board. The Audit Committee is also responsible for the oversight of the integrity of the Company’s internal accounting and control systems. The Audit Committee communicates directly with the Company’s external auditors in order to discuss audit and related matters whenever appropriate. In addition, the Board may defer to the Audit Committee on other matters and questions relating to the financial position of the Company and its affiliates. All reports made to the Corporation's ethics hotline are reviewed by the Audit Committee at it next meeting. The Board has adopted an Audit Committee mandate, a copy of which is annexed as Exhibit "A" hereto. The Audit Committee mandate is also published on the Company’s website (www.firstservice.com).
The education and related experience of each of the members of the Audit Committee that is relevant to the performance by such members of their responsibilities on such committee is described below.
Bernard I. Ghert (Chair) – Mr. Ghert has a Masters degree in Business Administration (MBA). Mr. Ghert was previously President and Chief Executive Officer of the Cadillac Fairview Corporation Limited from 1981 to 1987 and President of Stelworth Investments Inc. from 1987 to 1992. Mr. Ghert has been a director of many organizations in the private and public sectors, including Cadillac Fairview, Stelworth, CT Financial and Canada Trust, Wellington Insurance and the Canada Deposit Insurance Corporation. Mr. Ghert has served as Director of the Managers of several Middlefield Funds, President of the Canadian Institute of Public Real Estate Companies and was a former member of the Advisory Board of the Office of the Superintendent of Financial Institutions. Mr. Ghert currently is Chairman of the Independent Review Committee of the Middlefield Group of Funds, President of the B.I. Ghert Family Foundation and Immediate Past Chair of the Mount Sinai Hospital Board of Directors.
Peter F. Cohen – Mr. Cohen is a Chartered Accountant and a former partner in an audit practice of a public accounting firm. Mr. Cohen is currently the Chair of the Board of the Company and President and Chief Executive Officer of the Dawsco Group, a private real estate and investment company owned by Mr. Cohen and his family. Mr. Cohen was a co-founder and Chair and Chief Executive Officer of Centrefund Realty Corporation, a publicly traded shopping center investment company until August 2000 when control of the company was sold. Mr. Cohen is a member of the boards of a number of private companies and charities.
David Beatty – Mr. Beatty is currently the Chairman and Chief Executive Officer of Beatinvest Limited (an investment company), Director of the Institute of Corporate Directors, Director of the Clarkson Centre for Business Ethics and Board Effectiveness and Professor of Strategic Management at The Rotman School of Management, University of Toronto. Mr. Beatty was previously the founding Managing Director of the Canadian Coalition for Good Governance, founding Chairman of Orogen Minerals Limited, Chairman and Chief Executive Officer of Old Canada Investment Corporation Limited and President of Weston Foods. Mr. Beatty is Honorary Consul to Canada for the Government of Papua New Guinea and in 1993 was awarded the O.B.E. A graduate in economics from the University of Toronto (Trinity College), he was a Nuffield Scholar at the University of Cambridge (Queens' College) where he obtained an M.A. in Economics.
The Audit Committee Rule requires the Company to disclose whether its Audit Committee has adopted specific policies and procedures for the engagement of non-audit services and to prepare a summary of these policies and procedures. The mandate of the Audit Committee provides that it is such committee’s responsibility to: (a) approve the appointment and, when circumstances warrant, discharge of the external auditor and monitor its qualifications, performance and independence; (b) approve and oversee the disclosure of all audit services
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provided by the external auditor to the Company or any of its subsidiaries, determining which non-audit services the external auditor are prohibited from providing and, exceptionally, pre-approve and oversee the disclosure of permitted non-audit services to be performed by the external auditor, in accordance with applicable laws and regulations; and (c) approve the basis and amount of the external auditor’s fees and other significant compensation. The Audit Committee has adopted a pre-approval policy pursuant to which the Company may not engage the Company’s external auditor to carry out certain non-audit services that are deemed inconsistent with the independence of auditors under US and Canadian applicable laws. The Audit Committee must pre-approve all audit services as well as permitted non-audit services. The Audit Committee has delegated to the Chair of the Audit Committee, who is independent, the authority to act on behalf of the Audit Committee with respect to the pre-approval of all audit and permitted non-audit services provided by its external auditors from time to time. Any approvals by the Chair are reported to the full Audit Committee at its next meeting.
In addition to performing the audit of the Company’s annual consolidated financial statements, PricewaterhouseCoopers LLP provided other services to the Company and they billed the Company the following fees for each of the Company’s two most recently completed fiscal periods:
(in US$) | Nine months ended December 31, 2008 | Year ended March 31, 2008 | ||||||
Audit fees (note 1) | $ | 1,590,000 | $ | 2,020,700 | ||||
Audit-related fees (note 2) | 220,000 | 324,500 | ||||||
Tax fees (note 3) | 271,000 | 254,800 | ||||||
All other fees | - | - | ||||||
$ | 2,081,000 | $ | 2,600,000 |
Notes:
1. | Refers to the aggregate fees billed by the Company’s external auditor for audit services, including statutory and subsidiary audits. In the year ended March 31, 2008, audit fees included $242,000 of fees related to the divestiture of the Integrated Security Services segment. |
2. | Refers to the aggregate fees billed for assurance and related services by the Company’s external auditor that are reasonably related to the performance of the audit or review of the Company’s financial statements and are not reported under (1) above, including professional services rendered by the Company’s external auditor for accounting consultations on proposed transactions and consultations related to accounting and reporting standards. Such fees included fees incurred in respect of: due diligence and other work related to the disposition and acquisition of businesses, such work being unrelated to the audit of the Company’s financial statements; accounting consultations with respect to proposed transactions; as well as other audit-related services. |
3. | Refers to the aggregate fees billed for professional services rendered by the Company’s external auditor for tax compliance, tax advice and tax planning. |
Additional information
Additional information, including the directors’ and officers’ remuneration and indebtedness, principal holders of the Company’s securities and options to purchase securities, where applicable, is contained in the Circular.
Copies of publicly filed documents of the Company, including those incorporated herein by reference, can be found through the SEDAR web site at www.sedar.com. Additional financial information is provided in the Company’s consolidated financial statements and Management's Discussion and Analysis for the nine months ended December 31, 2008.
Upon request, the Corporate Secretary of the Company will provide to any person or company:
(a) | when the securities of the Company are in the course of a distribution pursuant to a short form prospectus or a preliminary short form prospectus has been filed in respect of a distribution of its securities: |
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(i) | one copy of the current AIF of the Company, together with one copy of any document, or the pertinent pages of any document, incorporated by reference in the AIF; |
(ii) | one copy of the comparative consolidated financial statements of the Company for its most recently completed financial year for which financial statements have been filed together with the accompanying reports of the auditors and one copy of the most recent interim consolidated financial statements of the Company that have been filed, if any, for any period after the end of its most recently completed financial year; |
(iii) | one copy of the information circular of the Company in respect of its most recent annual meeting of shareholders that involved the election of directors or one copy of any annual filing prepared instead of that information circular, as appropriate; and |
(iv) | one copy of any other documents that are incorporated by reference into the preliminary short form prospectus or the short form prospectus and are not required to be provided under (i) to (iii) above. |
(b) | at any other time, one copy of any document referred to in (a)(i), (ii) and (iii) above, provided that the Company may require the payment of a reasonable charge if the request is made by a person or company who is not a shareholder of the Company. |
EXHIBIT "A"
AUDIT COMMITTEE MANDATE
Purpose
The Audit Committee (the "Committee") is appointed by and shall assist the Board of Directors (the "Board") of FirstService Corporation (the "Company") in fulfilling its oversight responsibilities in the following principal areas: (i) accounting policies and practices, (ii) the financial reporting process, (iii) financial statements provided by the Company to the public, (iv) risk management including systems of accounting and financial controls, (v) appointing, overseeing and evaluating the work and independence of the external auditors, and (vi) compliance with applicable legal and regulatory requirements. In addition to the responsibilities specifically enumerated in this Mandate, the Board may refer to the Committee such matters and questions relating to the financial position and operations of the Company and its subsidiaries as the Board may from time to time see fit.
Membership
The Committee shall consist of at least three directors appointed annually by the Board and selected based upon the following, in accordance with applicable laws, rules and regulations: Independence. Each member shall be independent in accordance with applicable legal and regulatory requirements and in such regard shall have no direct or indirect material relationship with the Company which could, in the view of the Board, reasonably interfere with the exercise of a member's independent judgment.
Financially Literate. Each member shall be financially literate or must become financially literate within a reasonable period of time after his or her appointment to the Committee. For these purposes, an individual is financially literate if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company's financial statements.
Commitment. In addition to being a member of the Committee, if a member is also on the audit committee or board of directors of other public companies or organizations, the Board shall determine that such simultaneous service does not impair the ability of such member to serve effectively on the Committee.
Chair and Secretary
The Chair of the Committee shall be selected by the Board. If the Chair is not present, the members of the Committee may designate a Chair for the meeting by majority vote of the members present. The Secretary of the Company shall be the Secretary of the Committee, provided that if the Secretary is not present, the Chair of the meeting may appoint a secretary for the meeting with the consent of the other Committee members who are present.
Meetings
The times and locations of meetings of the Committee and the calling of and procedures at such meetings, shall be determined from time to time by the Chair of the Committee, in consultation with management when necessary, provided that there shall be a minimum of four meetings per year. The Committee shall have sufficient notice in order to prepare for each meeting. Notice of each meeting shall also be given to the external auditors of the Company, and meetings shall be convened whenever requested by the external auditors or any member of the Committee in accordance with applicable law.
Meetings Agendas
Agendas for meetings of the Committee shall be developed by the Chair of the Committee in consultation with management and the corporate secretary, and shall be circulated to the Committee members prior to any meetings.
Resources and Authority
The Committee shall have the resources and the authority to discharge its responsibilities, including the authority to engage, at the expense of the Company, outside consultants, independent legal counsel and other advisors as it determines necessary to carry out its duties, without seeking approval of the Board or management.
The Committee shall have the authority to conduct any investigation necessary and appropriate to fulfilling its responsibilities, and has direct access and authority to communicate directly with the external auditors, legal counsel and officers and employees of the Company.
The members of the Committee have the right, for the purpose of performing their duties, to inspect the books and records of the Company and to discuss such accounts and records and any matters relating to the financial position, risk management and internal controls of the Company with the officers and external auditors of the Company.
Responsibilities
The Company's management is responsible for preparing the Company's financial statements while the external auditors are responsible for auditing those financial statements. The Committee is responsible for overseeing the conduct of those activities by the Company's management and external auditors, and overseeing the activities of any internal audit initiatives. The Company's external auditors are accountable to the Committee as representatives of the Company's shareholders.
It is recognized that members of the Committee are not full-time employees of the Company and do not represent themselves to be accountants or auditors by profession or experts in the fields of accounting or auditing or the preparation of financial statements. It is not the duty or responsibility of the Committee or its members to conduct "field work" or other types of auditing or accounting reviews or procedures. Each member of the Committee shall be entitled to rely on (i) the integrity of those persons and organizations within and outside the Company from whom it receives information, and (ii) the accuracy of the financial and other information provided to the Committee by such persons or organizations absent actual knowledge to the contrary.
The specific responsibilities of the Committee are as follows:
Financial Reporting Process and Financial Statements
In consultation with the external auditors and management, review the integrity of the Company's financial reporting process, both internal and external, and any major issues as to the adequacy of the internal controls and any special audit procedures adopted in light of any material control deficiencies; Review all material transactions and contracts entered into by the Company with any insider or related party of the Company, other than director, officer or employee compensation which is approved by the Compensation Committee; Review with management and the external auditors the Company's annual audited consolidated financial statements and discuss with the external auditors all matters required to be discussed by generally accepted auditing standards (GAAS) in Canada and the United States. This would include reviewing an annual report prepared by the external auditors describing: (i) all critical accounting policies used by the Company, (ii) any material alternative accounting treatments within generally accepted accounting principles (GAAP) that have been discussed with management of the Company, including the ramifications of the use of such alternative treatments and disclosures, and (iii) any other material written communications between the external auditors and management; Following
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completion of the annual audit, review with management and the external auditors any significant issues, concerns or difficulties encountered and resolve any disagreements between management and the external auditors; Review the interim quarterly and annual financial statements and annual and interim press releases prior to the release of earnings information, including earnings guidance provided to analysts; Review and be satisfied that adequate procedures are in place for the review of the public disclosure of financial information by the Company extracted or derived from the Company's financial statements, other than as referred to in (f), and periodically assess the adequacy of those procedures; and Meet separately with management and with the external auditors, including at the time of the annual audit plan review with management and the external auditors.
External Auditors
The Committee shall require the external auditor to report directly to it and is responsible for the selection, nomination, compensation, retention, termination and oversight of the work of the external auditors engaged for the purpose of issuing an auditor's report or performing other audit, review or attest services for the Company, and in such regard recommend to the Board the external auditors to be nominated for approval by the shareholders; Pre-approve all audit engagements and the provision by the external auditors of all non-audit services, including fees and terms for all audit and non-audit engagements, and in such regard the Committee may establish the types of non-audit services the external auditors shall be prohibited from providing and shall establish the types of audit, audit related and non-audit services for which the Committee will retain the external auditors. The Committee may delegate the responsibility to pre-approve non-audit services to one of its members and any such delegated pre-approvals shall be presented to the Committee at its next scheduled meeting ; Review and approve the Company's policies for the hiring of partners and employees and former partners and employees of the external auditing firm; Consider, assess and report to the Board with regard to the independence and performance of the external auditors; and Request and review annually a report by the external auditors regarding the auditing firm's internal quality-control procedures, any material issues raised by the most recent internal quality-control review of the auditing firm, or by any inquiry or investigation by governmental or professional authorities, within the past five years.
Internal Controls and Risk Management
Oversee management's design, implementation and evaluation of the Company's internal controls over financial reporting, including compliance with the requirements of the Sarbanes-Oxley Act. Receive and review reports from management and the external auditors with regard to the reliability and effective operation of the Company's accounting systems and internal controls; Discuss with management the Company's approach to risk assessment and management, controls over fraud and assessment of the need for internal auditing; Establish policies and procedures for the confidential, anonymous submission by employees of the Company of any concerns regarding questionable accounting or other acts and for the receipt, retention and treatment of complaints received regarding accounting, internal accounting controls or auditing matters.
Legal and Regulatory Requirements
Receive and review timely analysis by management of significant issues relating to public disclosure and reporting, including, prior to finalization, the Management's Discussion and Analysis and Annual Information Form; Prepare the report of the Committee required to be included with the Company's periodic filings; and Assist the Board in the oversight of compliance with legal and regulatory matters.
Additional Responsibilities
Report regularly to the Board, including on matters such as the quality and integrity of the Company's financial statements, compliance with legal and regulatory requirements, the results
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of any internal audit initiatives, including evaluation of internal controls over financial reporting for purposes of compliance with Sarbanes-Oxley, and the performance and independence of the external auditors; and Reassess annually the adequacy of the Committee's Mandate and prepare and review with the Board an annual performance evaluation of the Committee.
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