QuickLinks -- Click here to rapidly navigate through this documentUNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
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| Filed by the Registrantþ |
| Filed by a Party other than the Registranto |
| Check the appropriate box: |
| o | | Preliminary Proxy Statement |
| o | | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
| þ | | Definitive Proxy Statement |
| o | | Definitive Additional Materials |
| o | | Soliciting Material Pursuant to §240.14a-12
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| | | | |
Ezenia! Inc. |
(Name of Registrant as Specified In Its Charter) |
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant) |
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Payment of Filing Fee (Check the appropriate box): |
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o | | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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| | (2) | | Aggregate number of securities to which transaction applies: |
| | (3) | | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
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| | (5) | | Total fee paid: |
o | | Fee paid previously with preliminary materials. |
o | | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
| | (1) | | Amount Previously Paid: |
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| | (4) | | Date Filed: |
Dear Stockholder:
You are cordially invited to attend the 2009 Annual Meeting of Stockholders of Ezenia! Inc. (the "Company"), which will be held on Tuesday, May 26, 2009 at 12:00 p.m., local time, at the offices of Goodwin Procter LLP, Exchange Place, 53 State Street, Boston, Massachusetts 02109.
The Notice of the 2009 Annual Meeting of Stockholders and Proxy Statement accompany this letter. These documents collectively describe the formal business to be conducted at the annual meeting. The Company's Annual Report on Form 10-K is also enclosed for your additional information.
All stockholders are invited to attend the annual meeting. To ensure your representation at the annual meeting, however, you are urged to vote by proxy by following one of these steps as promptly as possible:
- (A)
- Complete, date, sign and return the enclosed Proxy Card (a postage-prepaid envelope is enclosed for that purpose); or
- (B)
- Vote via telephone (toll free) in the United States or Canada (see instructions on the enclosed Proxy Card); or
- (C)
- Vote via the Internet (see instructions on the enclosed Proxy Card).
Your shares cannot be voted unless you date, sign and return the enclosed Proxy Card, vote via the telephone or Internet or attend the annual meeting in person. Regardless of the number of shares you own, your careful consideration of, and vote on, the matters before the stockholders is important.
Very truly yours,
Khoa D. Nguyen
Chairman and
Chief Executive Officer
EZENIA! INC.
14 Celina Avenue
Suite 17-18
Nashua, New Hampshire 03063
NOTICE OF 2009 ANNUAL MEETING
OF STOCKHOLDERS
TO OUR STOCKHOLDERS:
The 2009 Annual Meeting of Stockholders of Ezenia! Inc., a Delaware corporation (the "Company"), will be held on Tuesday, May 26, 2009 at 12:00 p.m., local time, at the offices of Goodwin Procter LLP, Exchange Place, 53 State Street, Boston, Massachusetts 02109. The purposes of the meeting are:
- 1.
- To elect two Class II Directors, nominated by the Board of Directors, each to hold office for a three-year term and until each such Director's respective successor has been duly elected and qualified; and
- 2.
- To transact such other business as may properly come before the meeting or any adjournment or postponement thereof.
Stockholders of record at the close of business on April 15, 2009 are entitled to notice of, and to vote at, the meeting.
The proposal for the election of directors relates solely to the election of two Class II Directors nominated by the Board of Directors and does not include any other matters relating to the election of directors, including, without limitation, the election of directors nominated by any stockholder of the Company.
Please sign, date and return the enclosed Proxy Card in the enclosed envelope, or vote via telephone or the Internet (pursuant to the instructions on the enclosed Proxy Card) at your earliest convenience. If you return the Proxy Card or vote via telephone or the Internet, you may nevertheless attend the meeting and vote your shares in person. If your stock is held in the name of a broker, bank or other nominee, follow the voting instructions in the form you receive from your broker or bank.
All stockholders of the Company are cordially invited to attend the meeting. To vote in person, bring a form of personal identification with you. If your stock is held by a broker, bank or other nominee, bring an account statement or letter from the record holder indicating that you own the shares as of April 15, 2009, the record date, and obtain from the record holder a proxy issued in your name.
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| | By Order of the Board of Directors, |
| | Kevin M. Hackett Secretary |
Nashua, New Hampshire
April 21, 2009
"Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to be Held on May 26, 2009.
The proxy statement and annual report to stockholders are available at
For the registered holders who will also be able to vote online,http://www.envisionreports.com/EZEN.
For the beneficial holders who will just view the proxy material,http://www.edocumentview.com/EZEN."
IT IS IMPORTANT THAT YOUR SHARES BE REPRESENTED AT THE MEETING. WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING, PLEASE (I) SIGN, DATE AND MAIL THE ENCLOSED PROXY CARD IN THE ENCLOSED ENVELOPE, WHICH REQUIRES NO POSTAGE IF MAILED FROM WITHIN THE UNITED STATES OR (II) VOTE YOUR SHARES BY TELEPHONE OR THE INTERNET.
SECURITY PROCEDURES AT GOODWIN PROCTER LLP
PLEASE NOTE THAT DUE TO SECURITY PROCEDURES, YOU WILL BE REQUIRED TO SHOW A FORM OF PICTURE IDENTIFICATION TO GAIN ACCESS TO THE OFFICES OF GOODWIN PROCTER LLP. PLEASE CONTACT THE EZENIA! INC. INVESTOR RELATIONS DEPARTMENT AT 603-589-7604 IF YOU WISH TO ATTEND THE MEETING.
EZENIA! INC.
14 Celina Avenue
Suite 17-18
Nashua, New Hampshire 03063
PROXY STATEMENT
2009 Annual Meeting of Stockholders to be Held on May 26, 2009
This Proxy Statement is furnished in connection with the solicitation by the Board of Directors (the "Board of Directors") of Ezenia! Inc. (the "Company") of proxies for use at the 2009 Annual Meeting of Stockholders to be held on Tuesday, May 26, 2009 at 12:00 p.m., local time, at the offices of Goodwin Procter LLP, Exchange Place, 53 State Street, Boston, Massachusetts 02109, and any adjournments or postponements thereof.
Registered stockholders can vote their shares (1) by mailing their signed Proxy Card, (2) via a toll-free telephone call from the U.S. or Canada, (3) via the Internet or (4) in person at the meeting. The telephone and Internet voting procedures are designed to authenticate stockholders' identities, to allow stockholders to vote their shares and to confirm that their instructions have been properly recorded. The Company believes that the procedures that have been put in place are consistent with the requirements of applicable law. Specific instructions to be followed by a registered stockholder interested in voting via telephone or the Internet are set forth on the enclosed Proxy Card. If your stock is held in the name of a broker, bank or other nominee, follow the voting instructions in the form you receive from your broker or bank.
Shares represented by duly executed proxies received by the Company prior to the meeting will be voted as instructed in the proxy on each matter submitted to the vote of stockholders. If a duly-executed proxy is submitted without voting instructions with respect to one or more proposals, the persons named as proxies thereon intend to vote all shares represented by such proxy"FOR" each such proposal and at their discretion with respect to any other proposals that may properly come before the meeting. The persons named as proxies are employees of the Company.
A stockholder may revoke a proxy at any time prior to its exercise by (1) delivering a later-dated proxy, (2) making an authorized telephone or Internet communication on a later date in accordance with the instructions on the enclosed Proxy Card, (3) providing written notice of revocation to the Secretary of the Company at the address of the Company's principal executive offices set forth above or (4) voting in person at the meeting. To vote in person, bring a form of personal identification with you. If your stock is held by a broker, bank or other nominee, bring an account statement or letter from the record holder indicating that you own the shares as of April 15, 2009, the record date, and obtain from the record holder a proxy issued in your name. If a stockholder does not intend to attend the meeting, any written proxy or notice should be returned for receipt by the Company and any telephonic or Internet vote should be made, not later than the close of business, 5:30 p.m., EDT, on May 25, 2009. Following this initial solicitation of proxies, solicitations of some stockholders may be made by the Company's officers and employees in person or by mail, telephone or electronic mail. The Company will bear the total cost of solicitation of proxies relating to the meeting.
This Proxy Statement and the enclosed Proxy Card are being mailed to stockholders on or about April 21, 2009.
Only stockholders of record as of the close of business on April 15, 2009, which is the record date for the meeting, are entitled to notice of, and to vote at, the meeting and any adjournments or postponements thereof. As of the record date, there were 14,658,217 shares (excluding treasury shares) of the Company's common stock, $.01 par value (the "Common Stock"), issued and outstanding. Such shares of Common Stock are the only voting securities of the Company. Stockholders are entitled to cast one vote for each share of Common Stock held of record by them on the record date.
Cameras, recording devices and other electronic devices will not be permitted at the meeting, and all mobile phones must be silenced at the meeting.
An Annual Report on Form 10-K containing audited financial statements for the fiscal year ended December 31, 2008 accompanies this Proxy Statement. The mailing address of the Company's principal executive offices is 14 Celina Avenue, Suite 17-18, Nashua, New Hampshire 03063.
The Company has adopted a procedure called "householding", which has been approved by the Securities and Exchange Commission (the "SEC"). Under this procedure, the Company delivers only one copy of the annual report and proxy statement to multiple stockholders who share the same address and have the same last name, unless we have received contrary instructions from an affected stockholder. This procedure reduces printing and mailing costs and fees. Stockholders who participate in householding will continue to receive separate proxy cards.
The Company will deliver promptly upon written or oral request a separate copy of the annual report and proxy statement to any stockholder at a shared address to which a single copy of either of those documents was delivered. To receive a separate copy of the annual report or proxy statement, you may write Ezenia! Inc. at 14 Celina Avenue, Suite 17-18, Nashua, New Hampshire 03063, Attention: Investor Relations, or call 603-589-7600. You may also access the Company's annual report and proxy statement on the Company's website atwww.ezenia.com under "About Us—Investor Relations".
If you are a holder of record and would like to revoke your householding consent and receive a separate copy of the annual report or proxy statement in the future, please contact Automatic Data Processing, Inc. ("ADP") by either calling toll free at 1-800-542-1061, or by writing to Broadridge Financial Solutions, Householding Department, 51 Mercedes Way, Edgewood, New York 11717. You will be removed from the householding program within 30 days of receipt of the revocation of your consent.
Any stockholders of record who share the same address and currently receive multiple copies of the Company's annual report and proxy statement who wish to receive only one copy of these materials per household in the future please write or call Ezenia! Inc. at the address above. A number of brokerage firms have instituted householding. If you hold your shares in "street name", please contact your bank, broker or other holder of record to request information about householding.
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PROPOSAL NO. 1—ELECTION OF DIRECTORS
The Board of Directors is divided into three classes. Each class serves a three-year term. The term of the current Class II Directors will expire at the annual meeting. All directors will hold office until their earlier resignation or removal, or until their respective successors have been duly elected and qualified.
For the 2009 Annual Meeting of Stockholders, the Board of Directors has nominated Ronald L. Breland and John A. McMullen for election as Class II Directors, to hold office until the Annual Meeting of Stockholders to be held in 2012 and until their respective successors are duly elected and qualified or until their earlier resignation or removal. Shares represented by all proxies received by the Board of Directors and not marked so as to withhold authority to vote for a nominee will be voted"FOR" the election of the nominee. The nominees have indicated their willingness to serve, if elected; however, if a nominee should be unable or unwilling to serve, the proxies may be voted for the election of a substitute nominee designated by the Board of Directors or the Board may determined to fix the number of directors at a lesser number. Currently, the Board of Directors may consist of up to nine members. There are currently five members of the Board of Directors, as Kevin Hegarty resigned from the Board of Directors in November 2008.
The table below sets forth the following information with respect to the nominees to be elected at the meeting, and the directors whose terms of office will extend beyond the meeting: the age of each such person, the position(s) currently held by each such person within the Company, the year each such person was first elected or appointed a director, the year each such person's current term will expire and the class of director of each such person.
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Name of Director or Nominee | | Age | | Position(s) Held | | Director Since | | Year Term Will Expire | | Class of Director | |
---|
Gerald P. Carmen | | | 78 | | Director | | | 2005 | | | 2011 | | | I | |
Robert N. McFarland(2)(4) | | | 64 | | Director | | | 2007 | | | 2011 | | | I | |
Ronald L. Breland(3)(4)(1) | | | 59 | | Director | | | 2004 | | | 2009 | | | II | |
John A. McMullen(2)(3)(1) | | | 67 | | Director | | | 2005 | | | 2009 | | | II | |
Khoa D. Nguyen | | | 55 | | Chairman, President, Chief Executive Officer, and Treasurer | | | 1997 | | | 2010 | | | III | |
- (1)
- Nominated for a term ending in 2012
- (2)
- Members of the Audit Committee
- (3)
- Members of the Compensation Committee
- (4)
- Members of the Nominating Committee
GERALD P. CARMEN has been a Class I Director of the Company since February 2005. Mr. Carmen is currently an independent consultant. As one of the founding partners of the Carmen Group, Inc., Mr. Carmen served as Vice Chairman from 1990 to August 2004. In 1989, Mr. Carmen served as President and Chief Executive Officer of the Federal Asset Disposition Association, the predecessor of the current Resolution Trust Corporation. From August 1986 to May 1988, Mr. Carmen served as National Chairman for Citizens for America. Mr. Carmen was appointed by President Reagan to serve as the United States Permanent Representative to the United Nations office and other international organizations in Geneva, Switzerland, from May 1984 to August 1986. From 1981 to 1984, Mr. Carmen was the Administrator of the General Services Administration. Mr. Carmen has been a member of the Cabinet Council for Management and Administration, the White House Property Review Board, and the President's Committee on Arts and Humanities. Mr. Carmen also served on the board of Star Scientific, Inc.
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ROBERT N. McFARLAND was named a Class I Director of the Company in March 2007. A Vietnam veteran, he served two years of active duty in the U. S. Army and a total of four years in the Reserves. He also served in the Department of Veterans Affairs between January 2004 and April 2006 as Assistant Secretary for Information and Technology. Prior to his service in the Department of Veterans Affairs, Mr. McFarland was Vice President, Government Relations for seven years at Dell Computer Corporation in Austin, Texas. Previously, Mr. McFarland held several vice president and general manager positions at Dell, including spearheading the Government Sector, Large Corporate Accounts Segment, Global Business Segment, and Federal Business Segment. During this time period, he played a major role in Dell's relationship with a significant number of military, Federal government, state, and local government customers. Under his leadership, Dell assumed the number one position in market share in the Federal Government Personal Computer Market. Mr. McFarland was named to the 1998 "Federal 100," a joint government and industry award designating the top 100 executives in the Federal marketplace. Prior to his career at Dell, Mr. McFarland served as Senior Vice President at The Cerplex Group in Tustin, California, where he directed the sales and marketing efforts of the electronics repair outsourcer. He also held senior executive positions at other leading domestic and international high-technology enterprises such as The Cerplex Group, AST Research, Inc., LEGENT Corporation, and various other companies in Texas, California, and Colorado. Mr. McFarland obtained a Bachelor's Degree in Business Management from LeTourneau University in Longview, Texas. Mr. McFarland has served on the Board of Advisors at both Veterans Advantage in Connecticut and MagRabbit, Inc. in Texas.
RONALD L. BRELAND has been a Class II Director of the Company since September 2004. Mr. Breland was formerly the President and Chief Executive Officer of EC America and Selbre Associates. Prior to establishing EC America in March 1998 and Selbre Associates in June 1988, Mr. Breland was Vice President of Marketing and Sales for General Digital Corporation in Rockville, Maryland and, prior to that, Vice President of Sales for Kennedy Company, a division of Allegheny International. Mr. Breland has over 30 years of experience in contract negotiation and management for both commercial and government markets, development of strategic and tactical marketing programs, engineering development and marketing, and equipment and service sales. Mr. Breland has developed, supervised and negotiated more than 1,000 government contract programs, and successfully conducted government contract compliance audits for Fortune 100 companies. Mr. Breland is a Charter Member of the Industry Advisory Council of the Federation of Government Information Processing Councils and the General Service Administration's Advisory Council, a premier member of the Coalition for Government Procurement, and a former member of the Baltimore-Washington Minority Economic Development Council.
JOHN A. McMULLEN has been a Class II Director of the Company since April 2005. Mr. McMullen previously served as a director of the Company from February 2000 until August 2003. In September 2003, Mr. McMullen took time off to actively participate in the political process by running for the Senate in the state of Vermont. Since 1985, Mr. McMullen has been with Cambridge Meridian Group, Inc. and is currently a Managing Principal. Mr. McMullen has over 25 years of experience in financial analysis, acquisition planning, market assessment and research, competitive analysis, and corporate strategy. In addition, Mr. McMullen taught Business Strategy at Harvard Law School, and has published articles in the fields of management, strategy, and law. Mr. McMullen also has experience in the investment banking community in New York with Morgan Stanley and Company, worked with the Boston Consulting Group on strategy assignments, and was an engineer with the U.S. Atomic Energy Commission. Mr. McMullen is a Phi Beta Kappa graduate of Columbia University with B.S. and B.A. degrees in Applied Physics and Engineering, received a J.D. with Honors from the Harvard Law School and a M.B.A. with High Distinction from the Harvard Business School, where he was elected a first year Baker Scholar. Mr. McMullen is a member of the Bars of New York, Massachusetts, and the District of Columbia. In 1982 and 1983, he served on the Governor's 11 person
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Advisory Task Force on the Massachusetts Department of Revenue. Mr. McMullen also served on the board of directors of MRO Software, Inc.
KHOA D. NGUYEN has been a director of the Company since December 1997. Mr. Nguyen was named President and Chief Executive Officer of the Company effective April 9, 1998 and, from August 2002 until April 2006, he also served as the Company's Chief Financial Officer and Secretary. Since August 2002, Mr. Nguyen has served as Treasurer of the Company. Previously, Mr. Nguyen had been Executive Vice President and Chief Operating Officer of the Company from September 1997 to April 1998. Prior to joining the Company, Mr. Nguyen was employed at PictureTel Corporation, a videoconferencing company, where he served as Chief Technology Officer and General Manager of the Group Systems and Networking Products divisions from February 1994 to August 1996 and as Vice President of Engineering from January 1993 to February 1994. From August 1991 to December 1992, he was Vice President of Engineering at VTEL Corporation, a videoconferencing company. Previously, Mr. Nguyen held various research and development positions at IBM Corporation.
Board of Directors Meetings and Committees
The Board of Directors held seven meetings during the year ended December 31, 2008. During that period, the Audit Committee of the Board of Directors (the "Audit Committee") held four meetings, the Compensation Committee of the Board of Directors (the "Compensation Committee") held one meeting, and the Nominating Committee of the Board of Directors (the "Nominating Committee") held one meeting. During the fiscal year ended December 31, 2008, each of the directors attended all of the meetings of the Board of Directors and the committees on which he served, except for one regular board meeting missed by Mr. McFarland.
The Compensation Committee is comprised of Mr. Breland and Mr. McMullen. The Compensation Committee determines the compensation of the Company's senior management and administers the Company's stock option plans. The Compensation Committee charter is located on the Company's website atwww.Ezenia.com under "About Us" Board of Directors.
The Audit Committee is comprised of Mr. McMullen and Mr. McFarland. Mr. Hegarty served on the Audit Committee until his resignation in November 2008. The Audit Committee engages the Company's independent registered public accounting firm, consults with the Company's independent registered public accounting firm concerning the scope of the audit, reviews the results of their examination, reviews and approves any material accounting policy changes affecting the Company's operating results, and reviews the Company's financial controls. The Audit Committee is governed by a written charter which is available on the Company's website atwww.Ezenia.com under "About Us" Board of Directors. All members of the Compensation Committee and Audit Committee are "independent directors" as defined by independence rules of the Nasdaq Stock Market LLC.
The Nominating Committee is comprised of Mr. McFarland and Mr. Breland. As it becomes necessary to fill one or more seats on the Board of Directors, the Nominating Committee will consider in a timely fashion potential candidates for Director that have been recommended by the Company's directors, Chief Executive Officer (the "CEO"), other members of senior management and stockholders. The procedures for submitting stockholder nominations of individuals are explained below. The Nominating Committee may also engage a third-party search firm to identify potential director candidates for its consideration. The Nominating Committee will meet as often as it deems necessary to narrow the list of potential candidates, review any materials provided in connection with potential candidates and cause appropriate inquiries to be conducted into the backgrounds and qualifications of each candidate. During this process, the Nominating Committee also reports to and receives feedback from other members of the Board of Directors and meets with and considers feedback from the CEO and other members of senior management. Interviews of potential candidates for nomination are conducted by members of the Nominating Committee, other outside directors, the
5
CEO and other members of senior management. The final candidate(s) are nominated by the Board of Directors for election by the stockholders or named by the Board of Directors to fill a vacancy.
To recommend a candidate to the Board of Directors, stockholders should send the candidate's name, credentials, contact information and his or her consent to be considered as a candidate to the Company's Secretary, Ezenia! Inc., 14 Celina Avenue, Suite 17-18, Nashua, New Hampshire 03063. Such notice must be delivered to the Secretary not less than 120 nor more than 150 days prior to the first anniversary of the date the Company's proxy statement was delivered to stockholders in connection with the preceding year's annual meeting. The proposing stockholder should also include his or her contact information and a statement of his or her share ownership, including the number of shares owned and for how long such shares have been held.
Qualifications that a nominee for director should possess include executive-level experience, relevant industry experience, a high level of honesty and integrity, the ability to work with the other members of the Board of Directors and the management of the Company in fulfilling responsibilities, and availability of and willingness to commit the time necessary to serve as an active member of the Board of Directors, including service on the committees of the Board of Directors. Other than verification of the nominating stockholder's compliance with the proper nominating procedures, and verification of the nominating person's status as a stockholder, a candidate for director nominated by a stockholder is evaluated in the same manner as any other candidate.
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THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE "FOR" THE
ELECTION OF MESSRS. BRELAND AND McMULLEN.
Compensation of Directors
The following table sets forth, for the fiscal year ended December 31, 2008, the total compensation of the non-management members of the Board of Directors. Compensation of management members of the Board of Directors is set forth in the Summary Compensation Table.
Director Compensation Table—2008
| | | | | | | | | | |
Name | | Fees Earned or Paid in Cash ($)(1) | | Option Awards ($)(2)(3) | | Total ($) | |
---|
Ronald L. Breland | | | 16,500 | | | 13,028 | | | 29,528 | |
Gerald P. Carmen | | | 16,000 | | | 14,915 | | | 30,915 | |
Robert N. McFarland | | | 12,000 | | | 11,747 | | | 23,747 | |
John A. McMullen | | | 15,750 | | | 17,100 | | | 32,850 | |
Kevin Hegarty(4) | | | 8,000 | | | 3,322 | | | 11,322 | |
- (1)
- The Company pays each non-employee director a fee of $3,000 per meeting of the Board of Directors attended in person or $500 for each meeting attended remotely. The Company also pays each non-employee director $500 for each meeting of the Audit Committee, Compensation Committee, and Nominating Committee attended.
- (2)
- Initially, each non-employee director who joins the Board of Directors receives an option to purchase 35,000 shares of Common Stock. In fiscal year 2008, Mr. Hegarty received an option to purchase 35,000 shares at a price of $0.55/share. All other directors received an award of 15,000 shares in 2008. Each of these options becomes exercisable over a four-year period with 25% of the shares underlying such options vesting each year. Such option grants have a term of ten years.
- (3)
- The amounts reported in the Option Awards column represent the portion of the grant date fair value of the award made to the non-employee directors during 2008 and in prior years that was recognized as expense for financial reporting purposes during 2008 in accordance with Statement of Financial Accounting Standards No. 123 (revised 2004) "Share based Payment" (FAS 123(R)), excluding estimates of forfeitures. The exercise price of these options is based upon the closing price of the Common Stock on the grant date. The actual amount that will be realized, if any, upon an exercise of an option will depend upon the extent to which the market price of the Common Stock exceeds the option exercise price at the time the option is exercised.
- (4)
- Mr. Hegarty was appointed to the Board of Directors in June 2008 and resigned in November 2008.
- (5)
- The stock options outstanding at December 31, 2008 for each of the non-employee directors were as follows: Mr. Breland 68,000, Mr. Carmen 65,000, Mr. McFarland 50,000, and Mr. McMullen 65,000.
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SECURITY OWNERSHIP OF CERTAIN
BENEFICIAL OWNERS, DIRECTORS, AND MANAGEMENT
The following table sets forth certain information regarding beneficial ownership of the Common Stock as of April 15, 2009 by (1) each person who is known by the Company to own beneficially more than five percent of the Common Stock, (2) each member of the Board of Directors, (3) each of the Named Executive Officers (as defined under "Summary Compensation Table" below) and (4) all directors and executive officers as a group. The address for each stockholder is c/o Ezenia! Inc., 14 Celina Avenue, Suite 17-18, Nashua, New Hampshire 03063. Except as noted below, each stockholder has sole voting and investment power with respect to the shares listed.
| | | | | | | |
| | Shares Beneficially Owned | |
---|
Directors, Officers and 5% Stockholders | | Number | | Percent(1) | |
---|
Hummingbird Management LLC | | | 1,197,550 | | | 8.17 | % |
Khoa D. Nguyen(2) | | | 2,102,994 | | | 13.16 | % |
Ronald L. Breland(3) | | | 57,525 | | | * | |
Gerald P. Carmen(4) | | | 48,125 | | | * | |
John A. McMullen(5) | | | 48,125 | | | * | |
Robert N. McFarland(6) | | | 28,750 | | | * | |
Kenneth E. Garofano(7) | | | 122,500 | | | * | |
Kevin M. Hackett(8) | | | — | | | * | |
All executive officers and directors as a group (7 persons)(9) | | | 2,408,019 | | | 14.80 | % |
- *
- Less than 1%
- (1)
- Percentages are calculated on the basis of 14,658,217 shares of the Common Stock outstanding as of April 15, 2009. The total number of shares outstanding used in calculating the percentage also assumes that only the currently exercisable options or options which become exercisable within 60 days of April 15, 2009, held by the person to acquire shares of the Common Stock are exercised, but does not include the number of shares of the Common Stock underlying options held by any other person.
- (2)
- Includes 1,319,250 shares that Mr. Nguyen has the right to acquire within 60 days of April 15, 2009 by the exercise of stock options.
- (3)
- Includes 50,525 shares that Mr. Breland has the right to acquire within 60 days of April 15, 2009 by the exercise of stock options.
- (4)
- Includes 48,125 shares that Mr. Carmen has the right to acquire within 60 days of April 15, 2009 by the exercise of stock options.
- (5)
- Includes 48,125 shares that Mr. McMullen has the right to acquire within 60 days of April 15, 2009 by the exercise of stock options.
- (6)
- Includes 24,750 shares that Mr. McFarland has the right to acquire within 60 days of April 15, 2009 by the exercise of stock options.
- (7)
- Includes 122,500 shares that Mr. Garofano has the right to acquire within 60 days of April 15, 2009 by the exercise of stock options.
- (8)
- Mr. Hackett joined the Company in October 2008.
- (9)
- Includes 1,613,275 shares that directors and executive officers of the Company have the right to acquire within 60 days of April 15, 2009 by the exercise of stock options.
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EXECUTIVE COMPENSATION AND OTHER INFORMATION
CONCERNING DIRECTORS AND EXECUTIVE OFFICERS
Executive Officers of the Company
The executive officers of the Company and their ages are:
| | | | | |
Name | | Age | | Principal Position |
---|
Khoa D. Nguyen | | | 55 | | Chairman, President, Chief Executive Officer, and Treasurer |
Kenneth E. Garofano | | | 64 | | Vice President of Strategic Media Technology & Chief Technical Officer |
Kevin M. Hackett | | | 47 | | Chief Financial Officer |
KHOA D. NGUYEN. See page 5 of this Proxy Statement for biographical information regarding Mr. Nguyen.
KENNETH E. GAROFANO has served as Vice President of Strategic Media Technology since joining the Company in July 2005 and Chief Technical Officer since January 2008. Prior to joining the Company, from 2004 until July 2005, Mr. Garofano was an independent business consultant working on various projects. In 1992, Mr. Garofano founded Zydacron, Inc., a videoconferencing manufacturer and provider of intelligent meeting solutions and served as its President until 2004. From 1983 to 1992, Mr. Garofano was Vice President of Operations of ITRAN Corporation, and from 1979 to 1983 was employed at Gould, Inc. as Director of Strategic Planning and Materials Director.
KEVIN M. HACKETT has served as Chief Financial Officer and Secretary since joining the Company in October 2008. Prior to joining the Company, Mr. Hackett served as Vice President of Finance, Controller and held other finance related positions for Tyco Engineered Products & Services and Tyco International Ltd. from 1995-2008. Prior to Tyco International Ltd., Mr. Hackett held various financial positions at Standex International Corporation., Kollmorgen Corporation, and Lockheed-Martin Marietta Corporation.
Processes and Procedures for Determining Executive Compensation
Compensation Philosophy
The Company's compensation policies for executive officers are based on the belief that the interests of executives should be closely aligned with those of the Company's stockholders. The compensation policies are designed to achieve the following objectives:
- •
- Offer compensation opportunities that attract highly qualified executives, reward outstanding initiative and achievement and retain the leadership and skills necessary to build long-term stockholder value.
- •
- Maintain a significant portion of the executives' total compensation at risk, tied to both the annual and long-term financial performance of the Company and the creation of stockholder value.
- •
- Further the Company's short and long-term strategic goals and values by aligning executive compensation with business objectives and individual performance.
Compensation Program
The Company's executive compensation program is administered by the Compensation Committee. The Compensation Committee is comprised of Mr. Breland and Mr. McMullen, each of whom is independent according to rules of the Nasdaq Stock Market LLC. The Compensation Committee
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establishes and administers the Company's executive compensation policies and plans and administers the Company's stock option and other equity-related employee compensation plans. The Compensation Committee considers internal and external information in determining officers' compensation, including outside survey data.
The Company's executive compensation program has three major integrated components: base salary, cash bonuses and long-term incentives.
Base Salary. Base salary levels for executive officers are determined annually by reviewing the competitive pay practices of networking companies of similar size and market capitalization, the skills, performance level and contribution to the business of individual executives and the needs of the Company. Overall, the Compensation Committee believes that base salaries for the Company's executive officers are competitive with median base salary levels for similar positions in these networking companies.
Cash Incentive Compensations. The Company's executive officers are eligible to receive cash incentive awards designed to motivate them to attain short-term and longer-term corporate and individual management goals. The Compensation Committee establishes annual bonus opportunities for each executive officer in relation to his or her base salary. Bonuses under this program are based on the attainment of specific Company performance measures established by the Compensation Committee early in the fiscal year, and by the achievement of specified individual objectives and the degree to which each executive officer contributes to the overall success of the Company and the management team. In 2008, the formula for the Named Executive Officers' bonus was based on a combination of individual objectives and Company revenue and profitability objectives. Because these performance targets were not obtained, no bonuses were awarded for 2008.
Long-Term Incentives. The Compensation Committee believes that stock options are an appropriate vehicle for compensating its officers and employees. The Company provides long-term incentives through its 2004 Stock Incentive Plan. The purpose of long-term stock options is to create a direct link between executive compensation and increases in stockholder value. Stock options are generally granted at fair market value and vest in installments, generally over four years. When determining option awards for an executive officer, the Compensation Committee considers the executive's current contribution to Company performance, the anticipated contribution to meeting the Company's long-term strategic performance goals and industry practices and norms. Long-term incentives granted in prior years and existing levels of stock ownership are also taken into consideration. Because the receipt of value by an executive officer under a stock option is dependent upon an increase in the price of the Company's common stock, this portion of the executive's compensation is directly aligned with an increase in stockholder value.
Chief Executive Officer Compensation
The Chief Executive Officer's base salary, cash incentive awards and long-term incentive compensation are determined by the Compensation Committee, and are based upon the same factors that are employed by the Compensation Committee for executive officers generally. Mr. Nguyen's base salary for the years ended December 31, 2008 and 2007 was $285,000. The Chief Executive Officer may also be entitled to an annual cash bonus depending on the Company's performance. No bonuses were awarded in 2008. The Compensation Committee, in its sole discretion, determines the amount of any such cash bonus.
Deductibility of Executive Compensation
Section 162(m) of the Internal Revenue Code of 1986, as amended (the "Code"), limits the tax deduction to $1,000,000 for compensation paid to certain executives of public companies. This
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limitation does not apply to compensation that constitutes "qualified performance-based compensation" within the meaning of Section 162(m) of the Code and the regulations promulgated thereunder. In any case, the historical combined salary and bonus of each executive officer of the Company has been below the $1,000,000 limit. The Compensation Committee's present intention is to structure executive compensation to minimize the application of the deduction limitation of Section 162(m) of the Code unless the Compensation Committee feels the necessary changes in the Company's executive compensation program needed to accomplish this objective would not be in the best interest of the Company or its stockholders.
Summary Compensation Table—2008
The following table sets forth, for the years ended December 31, 2008 and 2007, the total compensation of the Company's Named Executive Officers. The Named Executive Officers include the Company's Principal Executive Officer, and the Company's other executive officers who were serving as such at the end of the last completed fiscal year and had total compensation in excess of $100,000. In October 2008, the Company hired Kevin M. Hackett as its Chief Financial Officer.
| | | | | | | | | | | | | | | | | |
Name and Principal Position | | Year | | Salary($) | | Option Awards($)(2) | | All Other Compensation ($)(3) | | Total($) | |
---|
Khoa D. Nguyen | | | 2008 | | | 285,000 | | | 458,511 | | | 125,000 | | | 868,511 | |
| Chairman, President, | | | 2007 | | | 285,000 | | | 395,858 | | | 31,250 | | | 712,108 | |
| Chief Executive Officer, and Treasurer | | | | | | | | | | | | | | | | |
| | | | | | | | | | | | | | | | |
Kenneth E. Garofano | | | 2008 | | | 157,500 | | | 77,448 | | | | | | 234,948 | |
| Vice President of Strategic | | | 2007 | | | 150,000 | | | 71,994 | | | | | | 221,994 | |
| Media Technology and Chief Technical Officer | | | | | | | | | | | | | | | | |
Kevin M. Hackett(1) | | | 2008 | | | 43,038 | | | 964 | | | | | | 44,002 | |
| Chief Financial Officer | | | | | | | | | | | | | | | | |
- (1)
- Mr. Hackett joined the Company on October 6, 2008.
- (2)
- The amounts reported in the Option Awards column represent the portion of the grant date fair value of the stock option grants made to the Named Executive Officers during 2008 and in prior years that was recognized as expense for financial reporting purposes during 2008 and in accordance with FAS 123(R), excluding estimates for forfeitures. The assumptions made in calculating these grant date fair value amounts are incorporated herein by reference to the discussion of those assumptions under the heading "Accounting for share-based compensation" in the Management Discussion and Analysis and Note 7 (in 2008 and 2007) to the financial statements as contained in the Company's Annual Report on Form 10-K filed with the SEC. The actual amount that will be realized, if any, upon the exercise of an option will depend upon the extent to which the market price of the Common Stock exceeds the option exercise price at the time the option is exercised. The exercise price of these awards is the market closing price of the Common Stock on the grant date.
- (3)
- All other compensation for each individual was below $10,000, except for Mr. Nguyen for whom the Company paid life insurance premiums.
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Outstanding Equity Awards at Fiscal Year-End Table—2008
The following table sets forth information concerning unexercised options and equity incentive plan awards for each of the Named Executive Officers outstanding as of December 31, 2008.
All of the options presented below vest over a four-year period with 25% of the shares underlying such options vesting at the end of the first year and the balance of the shares vesting in equal quarterly installments over the next three years. These options expire on the tenth anniversary of the grant date.
| | | | | | | | | | | | | |
Name | | Number of Securities Underlying Unexercised Options (#) Exercisable | | Number of Securities Underlying Unexercised Options (#) Unexercisable | | Option Exercise Price ($) | | Option Expiration Date | |
---|
Khoa D. Nguyen | | | 10,958 | | | | | | 9.125 | | | 02/21/2010 | (1) |
| | | 500 | | | | | | 7.875 | | | 09/10/2009 | (2) |
| | | 468,750 | | | 31,250 | | | 0.97 | | | 01/14/2015 | (3) |
| | | 206,250 | | | 93,750 | | | 3.30 | | | 02/28/2016 | (4) |
| | | 239,042 | | | | | | 9.125 | | | 02/21/2010 | (5) |
| | | 235,000 | | | | | | 7.813 | | | 03/18/2009 | (6) |
| | | 131,250 | | | 168,750 | | | 2.15 | | | 03/08/2017 | (7) |
| | | | | | 500,000 | | | 0.69 | | | 03/13/2018 | (8) |
Kenneth E. Garofano | | | 65,000 | | | 15,000 | | | 2.25 | | | 07/18/2015 | (9) |
| | | 20,625 | | | 9,375 | | | 3.30 | | | 02/28/2016 | (10) |
| | | 13,125 | | | 16,875 | | | 2.15 | | | 03/08/2017 | (11) |
| | | | | | 40,000 | | | 0.69 | | | 03/13/2008 | (12) |
Kevin M. Hackett | | | | | | 90,000 | | | 0.34 | | | 10/06/2018 | (13) |
- (1)
- Stock option award for 10,958 shares of the Common Stock was granted on 02/21/2000. All shares underlying this grant have vested.
- (2)
- Stock option award for 500 shares of the Common Stock was granted on 09/10/1999. All shares underlying this grant have vested.
- (3)
- Stock option award for 500,000 shares of the Common Stock was granted on 01/14/2005. 25% of the shares underlying the award vested on 01/14/2006, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
- (4)
- Stock option award for 300,000 shares of the Common Stock was granted on 02/28/2006. 25% of the shares underlying the award vested on 02/28/2007, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
- (5)
- Stock option award for 239,042 shares of the Common Stock was granted on 02/21/2000. All shares underlying this grant have vested.
- (6)
- Stock option award for 235,000 shares of the Common Stock was granted on 03/18/1999. All shares underlying this grant have vested.
- (7)
- Stock option award for 300,000 shares of the Common Stock was granted on 03/08/2007. 25% of the shares underlying the award vested on 03/08/2008, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
- (8)
- Stock option award for 500,000 shares of the Common Stock was granted on 03/13/2008. 25% of the shares underlying the award vested on 03/13/2009, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
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- (9)
- Stock option award for 80,000 shares of the Common Stock was granted on 07/18/2005. 25% of the shares underlying the award vested on 07/18/2006, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
- (10)
- Stock option award for 30,000 shares of the Common Stock was granted on 02/28/2006. 25% of the shares underlying the award vested on 02/28/2007, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
- (11)
- Stock option award for 30,000 shares of the Common Stock was granted on 03/08/2007. 25% of the shares underlying the award vested on 03/08/2008, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
- (12)
- Stock option award for 40,000 shares of the Common Stock was granted on 03/13/2008. 25% of the shares underlying the award vested on 03/13/2009, with the remaining shares vesting in equal quarterly installments thereafter, until the award becomes fully vested.
- (13)
- Stock option award for 90,000 shares of the Common Stock was granted on 10/06/2008. None of the shares underlying the award have yet vested.
Other Compensation Related Information
Benefit Plans
2004 Stock Incentive Plan. The Company currently maintains the 2004 Stock Incentive Plan (the "2004 Plan"). The purpose of the 2004 Plan is to attract and retain the best available personnel for positions of substantial responsibility and to provide additional incentives to certain employees, officers, directors, and consultants to contribute to the success of the Company. The Company may issue stock options, restricted stock awards and/or stock grants pursuant to the 2004 Plan.
Savings Plan. The Company also sponsors a savings plan for its employees, which has been qualified under Section 401(k) of the Internal Revenue Code (the "401(k) Plan"). Eligible employees are permitted to contribute to the 401(k) Plan through payroll deductions within statutory and plan limits. Company contributions are made at the discretion of the Board of Directors. Beginning in 1997, the Board of Directors authorized the Company to match a portion of its employees' contributions to the 401(k) Plan, and, in fiscal years 1997 through 2008, the Company made a matching contribution of thirty percent (30%) of each employee's contributions to the extent the employee's contribution equaled five percent (5%) or more of such employee's gross compensation.
Nonqualified Deferred Compensation—2008
Deferred Compensation Plan. Effective March 31, 2006, the Company adopted the Ezenia Deferred Compensation Plan (the "Plan"). Under this Plan, eligible employees may elect to defer up to 100% of their base and incentive compensation into the Plan. The Company is under no obligation to establish a fund or reserve in order to pay the benefits under the Plan except in the event of a change in control. If funded, the plan Trustee makes all investment decisions for the Trust on behalf of the participants. The Company has not guaranteed a return on investment for the participants, however, all earnings and losses on the Plan assets are borne by the participants. All contributions and earnings are fully vested to the participant when made but are subject to the Company's creditors in the event of bankruptcy.
| | | | | | | | | | | | | | | | |
Name | | Executive Contributions in 2008 ($) | | Registrant Contributions in 2008 ($) | | Aggregate Losses in 2008 ($) | | Aggregate Withdrawals/ Distributions ($) | | Aggregate Balance At December 31, 2008 ($) | |
---|
Khoa D. Nguyen | | | — | | | — | | | 97,770 | | | — | | | 133,499 | |
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Mr. Nguyen is the only employee who participates in the Plan and he only contributed to the Plan in 2006. The 2006 contribution of $180,000 had declined in value to $133,499 as of December 31, 2008.
Potential Payments upon Termination or Change-in-Control
In 2007, the Company entered into a new employment agreement with Mr. Nguyen. Under the employment agreement, Mr. Nguyen is entitled to a base salary at an annual rate to be established by the Board of Directors and is eligible to receive additional cash compensation under the Company's annual incentive plan based upon specific financial and/or other targets as approved by the Compensation Committee. Mr. Nguyen is also eligible to participate in the employee benefit plans and executive compensation programs maintained by the Company applicable to other key executives of the Company. In addition, the Company has agreed to procure life insurance coverage on behalf of Mr. Nguyen in the amount of $1.75 million.
In the event that Mr. Nguyen's employment is terminated without cause (as defined in the employment agreement), dies, or resigns on account of a change of status (as defined in the employment agreement), Mr. Nguyen is entitled to receive an amount equal to two times (1) the highest annual salary in effect for him during the 12-month period immediately preceding the date of termination and (2) his current targeted annual incentive bonus (as defined in the employment agreement) (or, if no annual incentive bonus is then in effect, then the highest annual incentive bonus or other aggregate bonus(es) actually paid to Mr. Nguyen in any of the three preceding fiscal years of the Company). In addition, all options and restricted stock awards held by Mr. Nguyen under the Company's stock option plans shall become fully vested and exercisable. Mr. Nguyen and his spouse are also entitled to be covered under the Company's medical insurance plans for their lives.
If the Company terminates Mr. Nguyen's employment other than for cause either in anticipation of or as required to accomplish a change of control (as defined in the employment agreement) or within 24 months after a change of control, or Mr. Nguyen resigns on account of a change in status within 24 months of a change of control, Mr. Nguyen is entitled to receive a severance payment equal to four times the sum of (1) Mr. Nguyen's base compensation for the Company's fiscal year then in effect or if greater, Mr. Nguyen's base compensation for the Company's fiscal year immediately preceding the year in which such termination occurs, plus (2) Mr. Nguyen's annual target incentive (as defined in the employment agreement) for the fiscal year then in effect (or, if no target incentive is in effect for such year, then the highest annual incentive bonus or other aggregate bonus(es) actually paid to Mr. Nguyen in any of the three preceding fiscal years). Effective upon a change of control, all options and restricted stock awards held by Mr. Nguyen under any of the Company's stock option plans shall become exercisable and vested in full. In addition, Mr. Nguyen is entitled to receive a tax gross-up payment from the Company to cover any excise taxes imposed by Section 280G of the Code.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Company's officers, directors and persons who own more than ten percent (10%) of a registered class of the Company's equity securities to file reports of ownership on Forms 3, 4 and 5 with the Securities and Exchange Commission and the Company. Based on the Company's review of copies of such forms, each officer, director and ten percent (10%) holder complied with his/her obligations in a timely fashion with respect to transactions in securities of the Company during the year ended December 31, 2008.
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Code of Ethics
We adopted a Code of Ethics that applies to each officer, employee and member of the Board of Directors. You may obtain a free copy of this code by writing to Investor Relations at Ezenia! Inc., 14 Celina Avenue, Suite 17-18, Nashua, New Hampshire 03063, or by sending an email to investorrelations@ezenia.com. The Code may also be found on the Company's website atwww.Ezenia.com under "About Us".
Certain Relationships and Related Transactions
During 2007, the Company engaged Carmen Group, Inc. as consultants to develop and implement a strategy for marketing the Company's products to Federal purchasers within the Department of Defense and appropriate adjacent markets. The President of the Carmen Group is the son of a member of the Board of Directors. The agreement was terminated in November 2008. During 2008, the Company paid the Carmen Group, Inc. $275,000 for consulting services.
Audit Committee Report(1)
During 2008, the Audit Committee was composed of Mr. McMullen, an independent director who was appointed to the Audit Committee in April 2005, Mr. McFarland, an independent director who was appointed to the Audit Committee in March 2007, and from June 2008 through November 2008, when he resigned, Mr. Hegarty, an independent director. The Board of Directors has determined that Mr. McMullen is an "audit committee financial expert" as that term is defined by the applicable rules and regulations of the Securities and Exchange Commission. The Board of Directors had also determined that Mr. Hegarty was an "audit committee financial expert" as that term is defined by the applicable rules and regulations of the Securities and Exchange Commission.
During the fiscal year ended December 31, 2008, the Audit Committee reviewed and discussed the Company's audited financial statements with management of the Company and the Company's independent registered public accounting firm Vitale, Caturano & Company, P.C. ("Vitale"). The Audit Committee discussed with Vitale the matters required to be discussed by Auditing Standards No. 61, as amended (AICPA,Professional Standards, Vol. 1 AU section 380), as adopted by the Public Company Accounting Oversight Board in Rule 3200T.
In addition, the Audit Committee received and reviewed the written disclosures and the letter from Vitale relating to the independence of such firm as required by applicable regulations of the Public Company Accounting Oversight Board, and discussed with Vitale, Vitale's independence. The Audit Committee satisfied itself as to Vitale's independence.
Based on the above referenced reviews and discussions, the Audit Committee recommended that the Board of Directors include the audited financial statements in the Company's Annual Report on Form 10-K for the year ended December 31, 2008 for filing with the Securities and Exchange Commission.
| | |
| | Respectfully Submitted by the Audit Committee, |
| | Robert N. McFarland John A. McMullen
|
- (1)
- Notwithstanding anything to the contrary set forth in any of the Company's filings under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, that might incorporate other filings, including this Proxy Statement, in whole or in part, the Audit Committee Report shall not be incorporated by reference into any such filings.
15
Stockholder Communications with the Board of Directors
Stockholder communications with the Board of Directors or an individual director should be made in accordance with the Company's existing policy, which requires a stockholder to direct all communications to the Company's Corporate Secretary at the Company's executive offices. All such communications sent to the Board of Directors will be forwarded to the entire Board of Directors or the individual director to whom such communication was addressed.
Attendance of Directors at Annual Stockholders Meetings
The Company has no formal policy with respect to director attendance at its annual stockholder meetings. One director attended the 2007 annual stockholder meeting. Although the Company currently does not require directors to attend annual stockholder meetings, their attendance is welcome.
Accountant's Fees
The Audit Committee voted to engage Vitale as the Company's independent public accountants, to audit the financial statements of the Company and its subsidiaries for the fiscal years ending December 31, 2007 and 2008. The Audit Committee has not yet appointed independent auditors to examine the financial statements of the Company for the fiscal year ended December 31, 2009. A proposal from Vitale, which will include an Internal Controls review as required by Sarbanes Oxley, is expected shortly.
Audit Fees
The fees billed for professional services rendered by Vitale for the audit of the Company's annual financial statements were approximately $146,500 and $149,000, respectively, for the fiscal years ended December 31, 2008 and 2007. The aggregate fees billed for professional services rendered by Vitale includes the reviews of the financial statements included in the Company's quarterly reports on Form 10-Q.
Audit Related Fees
The Company had no audit related fees for 2007 and 2008.
Tax Fees
The Company had no tax related fees for 2007 and 2008.
All Other Fees
The Company had no other fees for 2007 and 2008.
A summary of the fees paid to Vitale for the fiscal years ended December 31, 2007 and 2008 is set forth below:
| | | | | | | | | | | | | |
Fee Category | | Fiscal Year 2008 | | % of Total | | Fiscal Year 2007 | | % of Total | |
---|
Audit Fees | | $ | 146,500 | | | 100 | % | $ | 149,000 | | | 100 | % |
Audit-Related Fees | | | — | | | — | | | — | | | — | |
All Other Fees | | | — | | | — | | | — | | | — | |
Total Fees | | $ | 146,500 | | | 100 | % | $ | 149,000 | | | 100 | % |
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All of the services provided by Vitale were approved by the Audit Committee. The Company's policy on auditor independence does not permit the employment of its independent auditor for material non-audit related services, except for services which are incidental and directly related to audit activities and tax-related activities.
A representative of Vitale will be present at the annual stockholders' meeting and respond to questions from stockholders.
VOTING PROCEDURES
The affirmative vote of a plurality of the shares of the Common Stock present or represented at the meeting and entitled to vote is required for the election of the Class II Directors. The required quorum for the transaction of business at the meeting is a majority of the votes eligible to be cast by holders of shares of the Common Stock. Shares that are voted "ABSTAIN", "FOR", "WITHHOLD", OR "AGAINST" a matter are treated as being present at the meeting for purposes of establishing a quorum and are also treated as shares entitled to vote at the meeting with respect to such matter. In instances where brokers are prohibited from exercising discretionary authority for beneficial holders who have not returned a proxy (so-called "broker non-votes"), those shares will not be included in the vote totals and, therefore, will have no effect on the outcome of the vote.
OTHER BUSINESS
The Board of Directors knows of no other business that will be presented for consideration at the meeting other than that stated above. If other business should come before the meeting, the persons named in the proxies solicited hereby, each of whom is an employee of the Company, may vote all shares subject to such proxies with respect to any such other business in the best judgment of such persons.
STOCKHOLDER PROPOSALS
In order to be timely, proposals of stockholders intended for inclusion in the proxy statement to be furnished to all stockholders entitled to vote at the next annual meeting of the Company and/or for inclusion in the agenda for that meeting must be received at the Company's principal executive offices not later than December 22, 2009. It is suggested that proponents submit their proposals by certified mail, return receipt requested.
Dated: April 21, 2009
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| <STOCK#> 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000004 MR A SAMPLE DESIGNATION (IF ANY) ADD 1 ADD 2 ADD 3 ADD 4 ADD 5 ADD 6 123456 C0123456789 12345 NNNNNNN 0 2 1 8 9 4 1 MR A SAMPLE (THIS AREA IS SET UP TO ACCOMMODATE 140 CHARACTERS) MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND NNNNNNNNN C 1234567890 J N T C123456789 Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. X Ezenia! Inc. 011TNA 2 0 A V + Annual Meeting Proxy Card Authorized Signatures — This section must be completed for your vote to be counted. — Date and Sign Below C Please sign exactly as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If shares are held of record by a corporation, please sign in full corporate name by president or other authorized officer. Partnerships should sign in partnership name by an authorized signatory. Signature 1 — Please keep signature within the box. Signature 2 — Please keep signature within the box. Date (mm/dd/yyyy) — Please print date below. + B Non-Voting Items A Election of Directors — The Board of Directors recommends a vote FOR all the nominees listed. 2. In their discretion, the proxies are authorized to transact such other business as may properly come before the meeting or any adjournment thereof. Change of Address — Please print new address below. 01 - Ronald L. Breland* * Each to hold office for a three-year term and until each such Director’s respective successor has been duly elected and qualified. 02 - John A. McMullen* 1. Class III Nominees: For Withhold For Withhold [1]IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.[1] Electronic Voting Instructions You can vote by Internet or telephone! Available 24 hours a day, 7 days a week! Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote your proxy. VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR. Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Central Time, on May 26, 2009. Vote by Internet • Log on to the Internet and go to www.envisionreports.com/EZEN • Follow the steps outlined on the secured website. Vote by telephone • Call toll free 1-800-652-VOTE (8683) within the United States, Canada & Puerto Rico any time on a touch tone telephone. There is NO CHARGE to you for the call. • Follow the instructions provided by the recorded message. |
| This Proxy is Solicited on Behalf of the Board of Directors of the Company for its Annual Meeting May 26, 2009 The undersigned hereby appoints Khoa D. Nguyen and Kevin M. Hackett as proxies, each with full power of substitution, and hereby authorize them or either of them to represent and to vote as designated on the reverse side all shares of Common Stock of Ezenia! Inc. (the “Company”) held of record by the undersigned on April 15, 2009 at the Annual Meeting of Stockholders to be held at the offices of Goodwin Procter LLP, Exchange Place, Boston, Massachusetts on May 26, 2009 and at any adjournments or postponements thereof. WHEN PROPERLY EXECUTED, THIS PROXY WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED STOCKHOLDER. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED “FOR” THE ELECTION OF DIRECTORS AND “FOR” THE OTHER PROPOSALS. PLEASE MARK, SIGN, DATE AND RETURN THE PROXY FORM PROMPTLY USING THE ENCLOSED SELF-ADDRESSED ENVELOPE. CONTINUED AND TO BE VOTED ON REVERSE SIDE . Proxy — Ezenia! Inc. SEE REVERSE SIDE SEE REVERSE SIDE [1]IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.[1] |
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PROPOSAL NO. 1—ELECTION OF DIRECTORSSECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS, DIRECTORS, AND MANAGEMENTEXECUTIVE COMPENSATION AND OTHER INFORMATION CONCERNING DIRECTORS AND EXECUTIVE OFFICERSVOTING PROCEDURESOTHER BUSINESSSTOCKHOLDER PROPOSALS