UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ | Preliminary Proxy Statement | ¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |||
x | Definitive Proxy Statement | |||||
¨ | Definitive Additional Materials | |||||
¨ | Soliciting Material Pursuant to §240.14a-12 |
OVERNITE CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
| x | No fee required. |
| ¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
| (1) | Title of each class of securities to which transaction applies: |
| (2) | Aggregate number of securities to which transaction applies: |
| (3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
| (4) | Proposed maximum aggregate value of transaction: |
| (5) | Total fee paid: |
| ¨ | Fee paid previously with preliminary materials. |
| ¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
| (1) | Amount Previously Paid: |
| (2) | Form, Schedule or Registration Statement No.: |
| (3) | Filing Party: |
| (4) | Date Filed: |
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the Annual Meeting of the holders of shares of common stock of Overnite Corporation will be held at the offices of Hunton & Williams LLP, Riverfront Plaza, East Tower, 20th Floor, 951 East Byrd Street, Richmond, Virginia, on Thursday, June 24, 2004, at 10:00 a.m., Eastern Daylight Time, for the following purposes:
| 1. | to elect a Board of Directors to serve for the ensuing year; |
| 2. | to ratify the appointment of Deloitte & Touche LLP as independent public accountants for the fiscal year ending December 31, 2004; and |
| 3. | to conduct such other business as may properly come before the annual meeting. |
Holders of shares of Overnite common stock of record at the close of business on April 23, 2004, will be entitled to vote at the annual meeting.
You are requested to complete, sign, date and return the enclosed proxy promptly, regardless of whether you expect to attend the annual meeting. A postage-paid return envelope is enclosed for your convenience.
If you are present at the annual meeting, you may vote in person even if you already have sent in your proxy.
Seating at the annual meeting will be on a first-come, first-served basis. To ensure that you have a seat, please arrive early.
By Order of the Board of Directors
Mark B. Goodwin
Senior Vice President,
General Counsel and Secretary
May 12, 2004
OVERNITE CORPORATION
PROXY STATEMENT
FOR
ANNUAL MEETING OF SHAREHOLDERS
To be held June 24, 2004
Approximate date of mailing—May 12, 2004
| Q: | Who is asking for my vote and why are you sending me this document? |
| A: | Our Board of Directors asks that you vote on the matters listed in the Notice of Annual Meeting, which are more fully described in this proxy statement. |
We are providing this proxy statement and related proxy card to shareholders of Overnite in connection with the solicitation by our Board of Directors of proxies to be voted at the annual meeting. A proxy, if duly executed and not revoked, will be voted and, if it contains any specific instructions, will be voted in accordance with those instructions.
| Q: | What is a proxy? |
| A: | A proxy is your legal designation of another person to vote the stock you own. If you designate someone as your proxy in a written document, that document also is called a proxy or a proxy card. Leo H. Suggs and Mark B. Goodwin have been designated as proxies for the 2004 annual meeting. |
| Q: | Who is eligible to vote? |
| A: | You may vote if you owned shares of Overnite common stock on April 23, 2004, the date established by our Board of Directors under Virginia law for determining shareholders entitled to notice of and to vote at the annual meeting. On the record date, there were28,003,800 shares of Overnite common stock outstanding. Each share of Overnite common stock is entitled to one vote. |
| Q: | What will I be voting on at the annual meeting? |
| A: | You will be voting on the following matters: |
| • | Election of eight directors. |
| • | Ratification of the appointment of Deloitte & Touche LLP as our independent public accountants for the fiscal year ending December 31, 2004. |
| • | Any other business that properly comes before the annual meeting. |
| Q: | What vote is needed to elect directors? |
| A: | The election of each nominee for director requires the affirmative vote of the holders of a plurality of the shares of Overnite common stock voted in the election of directors. |
| Q: | What vote is needed to ratify the appointment of Deloitte & Touche? |
| A: | The ratification of the appointment of Deloitte & Touche requires that the votes cast in favor of the ratification exceed the number of votes cast opposing the ratification. |
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| Q: | What are the voting recommendations of the Board of Directors? |
| A: | Our Board of Directors recommends that shareholders vote“FOR” all of the nominees for director and“FOR” the ratification of Deloitte & Touche. |
| Q: | How do I vote? |
| A: | You may vote by: |
| • | attending the annual meeting and voting in person; or |
| • | completing, signing, dating and returning the enclosed proxy card in the self-addressed, stamped envelope provided. |
Even if you plan to attend the annual meeting, we encourage you to vote your shares by proxy.
| Q: | Can I change or revoke my vote? |
| A: | Any shareholder giving a proxy may change or revoke it at any time before it is voted at the annual meeting. A proxy can be changed or revoked by: |
| • | delivering a later dated proxy, or written notice of revocation, to our Corporate Secretary; or |
| • | appearing at the annual meeting and voting in person. |
Attendance at the annual meeting will not itself revoke a proxy.
| Q: | What if I do not specify a choice for a matter when returning a proxy? |
| A: | Shareholders should specify their choice for each matter on the enclosed proxy. If no specific instructions are given, it is intended that all proxies that are signed and returned will be voted“FOR” the election of all nominees for director,“FOR” the ratification of the appointment of Deloitte & Touche and in the discretion of the proxy holders on any other matters that properly come before the annual meeting and any adjournments or postponments of the annual meeting. |
| Q: | Will my shares be voted if I do not provide my proxy? |
| A: | It will depend on how your ownership of shares of Overnite common stock is registered. If you own your shares as a registered holder, which means that your shares of Overnite common stock are registered in your name, your unvoted shares will not be represented at the annual meeting and will not count toward the quorum requirement, which is explained below. If a quorum is obtained, your unvoted shares will not affect whether a proposal is approved or rejected. |
If you own your shares of Overnite common stock in street name, which means that your shares are registered in the name of your broker, your shares may be voted even if you do not provide your broker with voting instructions. Brokers have the authority to vote shares for which their customers do not provide voting instructions on certain “routine” matters.
The election of directors and the ratification of the appointment of Deloitte & Touche as our independent public accountants are considered routine matters for which brokerage firms may vote unvoted shares. When a proposal is not a routine matter and the brokerage firm has not received voting instructions from the beneficial owner of the shares with respect to that proposal, the brokerage firm cannot vote the shares on that proposal. This is called a broker non-vote.
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| Q: | Are abstentions and broker non-votes counted? |
| A: | Abstentions, broker non-votes and, with respect to the election of directors, withheld votes will not be included in the vote totals and will not affect the outcome of the vote. |
| Q: | What constitutes a quorum for the annual meeting? |
| A: | In order for the annual meeting to be conducted, a majority of the outstanding shares of Overnite common stock as of the record date must be present in person or by proxy at the annual meeting. This is referred to as a quorum. Abstentions and shares of record held by a broker or its nominee that are voted on any matter are included in determining whether a quorum is present. Broker shares that are not voted on any matter will not be included in determining whether a quorum is present. |
| Q: | Where can I find the results of the annual meeting? |
| A: | We intend to announce preliminary voting results at the annual meeting and publish final results in our Quarterly Report on Form 10-Q for the second quarter of 2004. |
| Q: | Where can I find Overnite’s corporate governance materials? |
| A: | Our Corporate Governance Guidelines, Codes of Business Conduct and Ethics, and the charters of the Audit, Executive Compensation, and Nominating and Corporate Governance Committees are available on our Internet website athttp://www.ovnt.com, Investor Relations, Corporate Governance, and are available in print to any shareholder upon request by contacting our investor relations department as described in “How can I obtain a copy of Overnite’s Annual Report on Form 10-K for the fiscal year ended December 31, 2003?” below. |
| Q: | How do I communicate with Overnite’s Board of Directors? |
| A: | Shareholders and other interested persons may communicate with the full Board of Directors, a specified committee of our Board or a specified individual member of our Board by sending written correspondence to the Chairman of the Nominating and Corporate Governance Committee, in care of Overnite Corporation, 1000 Semmes Avenue, Richmond, Virginia 23224, Attention: Corporate Secretary. The Chairman of the Nominating and Corporate Governance Committee and his duly authorized agents are responsible for collecting and organizing shareholder communications. Absent a conflict of interest, the Chairman of the Nominating and Corporate Governance Committee is responsible for evaluating the materiality of each shareholder communication and determining whether further distribution is appropriate and, if so, whether to (1) the full Board, (2) one or more committee members, (3) one or more Board members and/or (4) other individuals or entities. |
| Q: | Who pays for the solicitation of proxies? |
| A: | We will pay for the cost of the solicitation of proxies. In addition to the use of the mail, proxies may be solicited personally or by telephone by our officers and regular employees. We have engaged The Altman Group, Inc. to assist in the solicitation of proxies from brokers, nominees, fiduciaries and other custodians. We will pay that firm $4,500 for its services and reimburse its out-of-pocket expenses for such items as mailing, copying, phone calls, faxes and other related matters, and will indemnify The Altman Group, Inc. against any losses arising out of that firm’s proxy soliciting services on our behalf. |
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| Q: | How can I obtain a copy of Overnite’s Annual Report on Form 10-K for the fiscal year ended December 31, 2003? |
| A: | A copy of our Annual Report on Form 10-K is enclosed. |
We will provide without charge to each person to whom this proxy statement has been delivered, on the request of any such person, additional copies of our Annual Report on Form 10-K, including the financial statements and financial statement schedules. Requests should be directed to our investor relations department as described below:
Overnite Corporation
1000 Semmes Avenue
Richmond, Virginia 23224
Attention: Paul Hoelting, Investor Relations
Telephone: (804) 231-8455
A list of the exhibits to our Annual Report on Form 10-K, showing the cost of each, will be delivered with the requested copy of our Annual Report on Form 10-K. Any of the exhibits listed will be provided upon payment of the charge noted on the list.
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PROPOSAL 1:
ELECTION OF DIRECTORS
The Nominating and Corporate Governance Committee has recommended to our Board of Directors, and our Board of Directors has approved, the individuals named below as nominees for election to our Board of Directors. Proxies will be voted for the election as directors for the ensuing year of the individuals named below (or, if for any reason unavailable, of such substitutes as our Board of Directors may designate). Each of the nominees presently serves as a director. Our Board of Directors has no reason to believe that any of the nominees will be unavailable.
Thomas N. Allen; age 65; Director since November 19, 2003; Chairman of The Clovelly Corporation (real estate and restaurant operations) since June, 2001, having previously served as Chairman of East Coast Oil Corporation (retail gasoline and convenience store chain). Other directorship: Noland Corporation.
Thomas J. Donohue, Jr.; age 39; Director since November 19, 2003; President of Adelphi Capital, LLC (investment banking).
Charles H. Foster, Jr.; age 60; Director since November 19, 2003; Chairman of the Board of Directors and Chief Executive Officer of LandAmerica Financial Group, Inc. (provider of real estate transaction services). Other directorships: LandAmerica Financial Group, Inc. and Universal Corporation.
Patrick D. Hanley; age 59; Director and Senior Vice President and Chief Financial Officer of Overnite Corporation since July 31, 2003; Senior Vice President and Chief Financial Officer of Overnite Transportation Company since June 1996.
Michael D. Jordan; age 57; Director since November 19, 2003; retired; having previously served as President, Ford Motor Company’s Automotive Consumer Service Group (aftermarket services division of Ford Motor Company) through December 31, 2001.
Harold D. Marshall; age 67; Director since November 19, 2003; retired; having previously served as President and Chief Operating Officer of Associates First Capital Corporation (provider of diversified financial services). Other directorship: Rush Enterprises, Inc.
George J. Matkov, Jr.; age 61; Director since November 19, 2003; Partner of Matkov, Salzman Madoff & Gunn (law firm). Other directorship: Columbian Financial Group.
Leo H. Suggs; age 64; Director, Chairman, Chief Executive Officer and President of Overnite Corporation since July 31, 2003; Chairman and Chief Executive Officer of Overnite Transportation Company since April 1996.
Our Board of Directors recommends that shareholders vote “FOR” all of the nominees listed above.
Board of Directors
Our company is managed under the direction of our Board of Directors, which has adopted Corporate Governance Guidelines to set forth certain corporate governance practices. Our Corporate Governance Guidelines are available on our Internet website athttp://www.ovnt.com, Investor Relations, Corporate Governance.
Independence of Directors
Upon the recommendation of the Nominating and Corporate Governance Committee, our Board of Directors has determined that each of the following directors is “independent” within the meaning of the general
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independence standards in the listing standards of The Nasdaq Stock Market, Inc., the market on which shares of Overnite common stock are quoted: Messrs. Allen, Donohue, Foster, Jordan and Marshall.
Board Meetings
Our Board of Directors meets on a regularly scheduled basis during the year to review significant developments affecting our company and to act on matters requiring Board approval, and may hold special meetings between scheduled meetings when appropriate. On November 18 and 19, 2003, following the completion of our initial public offering on November 5, 2003, our Board held its initial meetings. The first meeting consisted of a director orientation and education program, and the second meeting constituted our Board’s first formal meeting. During 2003, each of the directors attended 100% of the aggregate of (1) the total number of meetings of all committees of our Board of Directors on which the director then served and (2) the total number of meetings of our Board of Directors.
Meetings of Independent Directors; Presiding Director
Our Corporate Governance Guidelines require that the independent members of our Board of Directors meet in executive session at least three times a year. Our Board of Directors has determined that a presiding director should chair all meetings of the independent directors, as provided in our Corporate Governance Guidelines. The presiding director position will rotate among the chairs of each of the independent Board committees in the following order: Nominating and Corporate Governance Committee; Audit Committee; and Executive Compensation Committee. Shareholders and other interested persons may contact the presiding director or the independent members of our Board of Directors as a group through the method described in “Questions and Answers—How do I communicate with Overnite’s Board of Directors?” on page 3.
Attendance at Annual Meeting
As set forth in our Corporate Governance Guidelines, we expect all of our directors to attend the annual meeting of shareholders each year. All of our directors have indicated that they intend to attend the annual meeting, our first as a public company.
Committees of Our Board
Our Board of Directors has established various committees to assist it with the performance of its responsibilities. These committees and their current members are described below.
Audit Committee
Messrs. Jordan (Chairman), Allen and Marshall currently serve on the Audit Committee, which operates under a written charter adopted by our Board of Directors, which is attached asAnnex A to this proxy statement and is available on our Internet website. See “Questions and Answers—Where can I find Overnite’s corporate governance materials?” on page 3. During 2003, the Audit Committee met on one occasion. Based on the recommendation of the Nominating and Corporate Governance Committee, our Board of Directors has determined that each of the members of the Audit Committee is “independent” within the meaning of the enhanced independence standards for audit committee members in the Securities Exchange Act of 1934 (the “Exchange Act”) and the rules thereunder, as incorporated into the listing standards of The Nasdaq Stock Market, Inc. Based on the recommendation of the Audit Committee, our Board of Directors has also determined that each of the members of the Audit Committee has the requisite financial knowledge to serve as members of the Audit Committee and that each of Messrs. Jordan and Marshall is an “audit committee financial expert” within the meaning of the rules promulgated by the Securities and Exchange Commission under the Sarbanes-Oxley Act of 2002. For a description of the Audit Committee’s function, see the Audit Committee Report beginning on page 22.
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Executive Compensation Committee
Messrs. Marshall (Chairman), Donohue and Foster currently serve on the Executive Compensation Committee, which operates under a written charter adopted by the Board of Directors, which is available on our Internet website. See “Questions and Answers—Where can I find Overnite’s corporate governance materials?” on page 3. Based on the recommendation of the Nominating and Corporate Governance Committee, our Board of Directors has determined that each of the members of the Executive Compensation Committee is “independent” within the meaning of the general independence standards in the listing standards of The Nasdaq Stock Market, Inc. During 2003, the Executive Compensation Committee met on three occasions. This committee determines the compensation of executive-level employees, including our chief executive officer. It also approves bonus awards and initial salaries of new executive-level personnel and may grant stock options, stock appreciation rights (“SARs”), stock awards and performance shares under the Overnite Corporation Stock Incentive Plan (the “Incentive Plan”). For a description of the objectives of our executive compensation program, see the Report on Executive Compensation beginning on page 18.
Nominating and Corporate Governance Committee
The Nominating and Corporate Governance Committee currently consists of Messrs. Foster (Chairman), Allen and Donohue, and operates under a written charter adopted by our Board of Directors, which is available on our Internet website. See “Questions and Answers—Where can I find Overnite’s corporate governance materials?” on page 3. Our Board of Directors has determined that each of the members of the Nominating and Corporate Governance Committee is “independent” within the meaning of the general independence standards in the listing standards of The Nasdaq Stock Market, Inc. During 2003, this committee did not meet; however, the members of this committee attended the directors orientation and education program held on November 18, 2003, which covered, among other things, the Sarbanes-Oxley Act of 2002, the rules and regulations of the Securities and Exchange Commission and The Nasdaq National Market, Inc. promulgated in response thereto and board independence. The primary purposes and responsibilities of the Nominating and Corporate Governance Committee are to (1) identify individuals qualified to become directors, consistent with the criteria approved by our Board of Directors and described in our Corporate Governance Guidelines, (2) recommend to our Board of Directors the selection of nominees for election to our Board of Directors, (3) recommend to our Board of Directors the individual directors to serve on the committees of our Board of Directors, (4) review periodically our Corporate Governance Guidelines and recommend to our Board of Directors governance issues that should be considered by our Board of Directors, (5) review periodically our Codes of Business Conduct and Ethics and (6) consider other corporate governance and related issues.
Director Candidate Recommendations and Nominations by Shareholders. The Nominating and Corporate Governance Committee’s Charter provides that the Nominating and Corporate Governance Committee will consider director candidate recommendations by shareholders. Any shareholder entitled to vote for the election of directors may (1) recommend candidates for election to our Board of Directors or (2) nominate persons for election to our Board of Directors if such shareholder complies with the procedures set forth in our bylaws and summarized in “Shareholder Proposals” on page 24.
Nominating and Corporate Governance Committee Process for Identifying and Evaluating Director Candidates. The Nominating and Corporate Governance Committee evaluates all director candidates in accordance with the director qualification standards described in the Corporate Governance Guidelines. The Nominating and Corporate Governance Committee evaluates any candidate’s qualifications to serve as a member of our Board of Directors based on the totality of the merits of the candidate and not based on minimum qualifications or attributes. In evaluating a candidate, the Nominating and Corporate Governance Committee takes into account the background and expertise of individual Board members as well as the background and expertise of our Board of Directors as a whole. In addition, the Nominating and Corporate Governance Committee will evaluate a candidate’s independence and his or her background and expertise in the context of our Board’s needs. There are no differences in the manner in which the committee evaluates director candidates
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based on whether the candidate is recommended by a shareholder. The Nominating and Corporate Governance Committee did not receive any recommendations from any shareholders in connection with the annual meeting.
Compensation of Directors
Retainer and Stock Compensation
All non-employee directors receive a retainer of $45,000 per year, half of which is payable in cash and half in shares of Overnite common stock, unless the director elects to receive more than half of the retainer in shares of Overnite common stock. In addition, each non-employee director will receive 2,000 options to purchase shares of Overnite common stock immediately after our initial annual meeting of shareholders and will receive options to purchase an additional 2,000 shares of Overnite common stock following each year’s annual meeting of shareholders thereafter. Employee directors do not receive retainers. Also, chairpersons of our board committees, other than the chairperson of the Audit Committee, receive an additional annual retainer of $5,000, half of which is payable in cash and half in shares of Overnite common stock, unless the chairperson elects to receive more than half of the retainer in shares of Overnite common stock. The chairperson of the Audit Committee receives an additional annual retainer of $10,000, half of which is payable in cash and half in shares of Overnite common stock, unless the chairperson elects to receive more than half of the retainer in shares of Overnite common stock. Our non-employee directors became directors in November 2003, following the completion of our initial public offering. Accordingly, for 2003, our non-employee directors received retainers equal to 25% of the amounts described above.
We are establishing a deferral plan that will allow each non-employee director to defer receipt of all or part of the retainer fee into an account that is unfunded and maintained for record-keeping purposes only. The accounts are credited with earnings and charged with losses based on hypothetical investments. Deferrals of the retainer that was payable in shares of Overnite common stock are credited to the account as if they were invested in Overnite common stock. Deferrals of the retainer that was payable in cash are credited to the account as if they were invested in Overnite common stock or another investment measure available under the plan.
We reimburse each of our directors for reasonable travel expenses incurred in connection with attending all Board and Board committee meetings.
Stock Ownership Guidelines
Our Board of Directors has established stock ownership guidelines for our non-employee directors. Under these guidelines, all of our non-employee directors are to achieve and maintain ownership of Overnite common stock equal to four times their annual retainer. Until this ownership target is achieved, our non-employee directors are not permitted to sell any of their shares of Overnite common stock without the approval of the chairman of the Executive Compensation Committee.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
We paid the law firm of Matkov Salzman Madoff & Gunn $920,746 for legal services provided to our company during 2003. George J. Matkov, Jr., a member of our Board of Directors, is a partner of Matkov Salzman Madoff & Gunn.
SECTION 16(a)
BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires that our directors, officers and persons who own more than 10% of a registered class of our equity securities file reports of ownership and changes in ownership of such securities with the Securities and Exchange Commission and The Nasdaq Stock Market, Inc. Directors, officers and beneficial owners of more than 10% of Overnite common stock are required by applicable regulations to furnish us with copies of all Section 16(a) forms they file. Based solely upon a review of the copies of the forms and information furnished to us, we believe that during the 2003 fiscal year all filing requirements applicable to our directors, officers and beneficial owners of more than 10% of Overnite common stock were satisfied, except the Initial Statement of Beneficial Ownership on Form 3 for Michael S. Liebschwager, our Controller, was filed late.
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STOCK OWNERSHIP
Principal Shareholders
The following table lists any person (including any “group” as that term is used in Section 13(d)(3) of the Exchange Act) who, to our knowledge, was the beneficial owner, as of December 31, 2003, of more than 5% of Overnite’s outstanding voting shares. Under the rules of the Securities and Exchange Commission, a person is the “beneficial owner” of securities if he, she or it has or shares the power to vote them or to direct their investment or has the right to acquire beneficial ownership of such securities within 60 days through the exercise of an option, warrant or right, the conversion of a security or otherwise.
Name and Address of Beneficial Owners | Number of Shares | Percent of Class | ||||
Morgan Stanley 1585 Broadway New York, New York 10036 | 1,848,624 | (1) | 6.67 | %(1) | ||
Mellon Financial Corporation One Mellon Center Pittsburgh, Pennsylvania 15258 | 1,693,900 | (2) | 6.10 | %(2) | ||
| (1) | Based solely on the information contained in the Schedule 13G filed by Morgan Stanley on February 17, 2004. |
| (2) | Based solely on the information contained in the Schedule 13G filed by Mellon Financial Corporation on February 4, 2004. |
Directors and Executive Officers
The following table sets forth, as of January 31, 2004, the beneficial ownership of Overnite common stock by all of our directors, our chief executive officer and our four other executive officers named in the Summary Compensation Table, and all of our directors and executive officers as a group, as determined based on the rules of the Securities and Exchange Commission discussed above. Each of the individuals listed below owns less than 1% of Overnite common stock.
Name of Beneficial Owner or Number of Persons in Group | Number of Shares with Sole Voting and | Number of Shares With Shared Voting And Investment Power | Total Number of Shares | |||
Thomas N. Allen | 247 | — | 247 | |||
Thomas J. Donohue, Jr. | 247 | — | 247 | |||
John W. Fain | 25,020 | — | 25,020 | |||
Charles H. Foster, Jr. | 774 | — | 774 | |||
Mark B. Goodwin | 10,020 | — | 10,020 | |||
Patrick D. Hanley | 25,020 | — | 25,020 | |||
Michael D. Jordan | 302 | — | 302 | |||
Gordon S. Mackenzie | 25,020 | — | 25,020 | |||
Harold D. Marshall | 474 | — | 474 | |||
George J. Matkov, Jr. | 247 | — | 247 | |||
Leo H. Suggs | 68,020 | — | 68,020 | |||
Directors and executive officers as a group (13 persons) | 155,431 | — | 155,431 |
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COMPENSATION OF EXECUTIVE OFFICERS
The following table shows the compensation for the fiscal years ended December 31, 2003 and 2002 received by or paid to our chief executive officer and each of our four most highly compensated executive officers, other than our chief executive officer, based on salary and bonus information. In this proxy statement, we refer to our chief executive officer and our four other most highly compensated executive officers as our “named executive officers.”
Summary Compensation Table
| Annual Compensation | Long-Term Compensation | |||||||||||||||||||||||||||
Name and Principal Position | Year | Salary | Bonus | Other Annual | Overnite Restricted Stock Awards(3) | Union Pacific Restricted Stock Awards(4) | Overnite Securities | Union Pacific Securities Underlying Options/SARs | LTIP Payouts(5) | All Other Compensation(6) | ||||||||||||||||||
Leo H. Suggs Chairman of the Board of Directors, Chief Executive Officer and President of Overnite Corporation | 2003 2002 | $ | 457,500 441,667 | $ | 0 0 | (1) (2) | $ | 0 0 | $ | 2,400,686 0 | $ | 0 3,109,546 | 120,000 0 | 75,000 50,000 | $ | 1,207,350 0 | $ | 56,220 31,113 | ||||||||||
Patrick D. Hanley Senior Vice President and Chief Financial Officer of Overnite Corporation | 2003 2002 | | 281,000 267,500 | | 0 30,000 | (1) (2) | | 0 0 | | 957,962 0 | | 0 627,405 | 60,000 0 | 16,300 15,000 | | 482,940 0 | | 18,766 16,463 | ||||||||||
Gordon S. Mackenzie Senior Vice President and Chief Operating Officer of Overnite Transportation | 2003 2002 | | 265,500 255,000 | | 0 125,000 | (1) (2) | | 0 0 | | 942,315 0 | | 0 469,933 | 60,000 0 | 16,300 15,000 | | 482,940 0 | | 15,482 15,433 | ||||||||||
John W. Fain Senior Vice President— Marketing and Sales of Overnite Transportation | 2003 2002 | | 227,300 217,300 | | 0 0 | (1) (2) | | 0 0 | | 942,315 0 | | 0 657,410 | 60,000 0 | 16,300 15,000 | | 482,940 0 | | 14,905 10,495 | ||||||||||
Mark B. Goodwin Senior Vice President, General Counsel and Secretary of Overnite Corporation | 2003 2002 | | 198,424 190,792 | | 0 0 | (1) (2) | | 0 0 | | 416,405 0 | | 0 328,733 | 40,000 0 | 10,000 9,000 | | 289,764 0 | | 10,340 10,440 | ||||||||||
| (1) | Bonus amounts forgone under the Overnite Corporation Equity Swap Program (the “ESP”) for 2003 are excluded from the bonus column, and the value of the retention stock units awarded in lieu of these bonuses is included in the Overnite restricted stock awards column. Under the ESP, executive officers can elect to forego all or a portion of their respective annual executive incentive awards in exchange for retention stock units equal to 150% of amount foregone. |
| (2) | Bonus amounts forgone under the Union Pacific Corporation Premium Exchange Program (“Union Pacific PEP”) for 2002 are excluded from the bonus column, and the value of the retention stock units awarded in lieu of these bonuses is included in the Union Pacific restricted stock awards column. Under the Union Pacific PEP, executive officers could elect to forego all or a portion of their respective annual incentive awards in exchange for retention stock units equal to 150% of the incentive amount foregone. |
| (3) | Amounts set forth in the Overnite restricted stock awards column represent the value of time-based restricted stock awards. Amounts include shares of restricted stock granted in 2003 to Mr. Suggs (68,000 shares, $1,499,400), Mr. Hanley (25,000 shares, $551,250), Mr. Mackenzie (25,000 shares, $551,250), Mr. Fain (25,000 shares, $551,250) and Mr. Goodwin (10,000 shares, $220,500). These shares of restricted common stock are valued based on $22.05, the closing price for Overnite common stock on November 5, 2003, the date of grant, and are subject to a three-year vesting period. As of December 31, 2003, the number and value (based on $22.75, the closing price for Overnite common stock on such date) of shares of restricted stock held by our named executive officers were as follows: Mr. Suggs: 68,000 shares, $1,547,000; Mr. Hanley: 25,000 shares, $568,750; Mr. Mackenzie: 25,000 shares, $568,750; Mr. Fain: 25,000 shares, $568,750; and Mr. Goodwin: 10,000 shares, $227,500. We pay dividends on shares of restricted stock at the same rate and times as dividends are paid on all other shares of Overnite common stock. |
Amounts also include retention stock units granted to Mr. Suggs (38,765 units, $901,286), Mr. Hanley (17,493 units, $406,712), Mr. Mackenzie (16,820 units, $391,065), Mr. Fain (16,820 units, $391,065) and Mr. Goodwin (8,426 units, $195,905) under the ESP. Messrs. Suggs, Hanley, Mackenzie, Fain and Goodwin elected to forego all their respective executive incentive award in exchange for grants of retention stock units equal to 150% of the amount foregone. These retention stock units are valued based on $23.25, the closing price for Overnite common stock on January 22, 2004, the date of the grant, and are subject to a three-year vesting period. The retention stock units are payable on a one-to-one basis in shares of Overnite common stock on the earlier of the holder’s termination of employment or the date selected by the holder. For awards of retention stock units, the holder is entitled to receive dividend equivalents during the vesting period that are paid at the same rate and time as dividends would have been paid on an equivalent number of shares of Overnite common stock. |
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| (4) | Amounts set forth in the Union Pacific restricted stock award column represent the value of time-based retention stock units. Amounts include retention stock units granted in 2002 to Mr. Suggs (4,464 units, $207,206). These retention stock units are valued based on $60.53, the closing price for Union Pacific Corporation (“Union Pacific”) common stock on February 23, 2002, the date of the grant, and were subject to a four-year vesting period. Amounts also include retention stock units granted in 2002 to Mr. Suggs (35,000 units, $1,976,800), Mr. Hanley (5,000 units, $282,400), Mr. Mackenzie (5,000 units, $282,400), Mr. Fain (5,000 units, $282,400) and Mr. Goodwin (2,500 units, $141,200). These retention stock units are valued based on $56.48, the closing price for common stock of Union Pacific on July 25, 2002, the date of the grant, and were subject to a four-year vesting period. In addition, amounts include retention stock units granted to Mr. Suggs (15,408 units, $862,540), Mr. Hanley (6,163 units, $345,005), Mr. Mackenzie (3,350 units, $187,533), Mr. Fain (6,699 units, $375,010) and Mr. Goodwin (3,350 units, $187,533) under the Union Pacific PEP. Messrs. Suggs, Hanley, Mackenzie, Fain and Goodwin elected to forego all or a portion of their respective annual incentive awards in exchange for grants of retention stock units equal to 150% of the amount foregone. These retention stock units are valued based on $55.98, the closing price for Union Pacific common stock on January 30, 2003, the date of the grant, and were subject to a three-year vesting period. For awards of retention stock units, the holder was entitled to receive dividend equivalents during the vesting period that are paid at the same rate and time as dividends would have been paid on an equivalent number of shares of Union Pacific common stock. All of the Union Pacific retention stock units vested upon completion of the initial public offering on November 5, 2003. |
| (5) | Reflects cash and the value of shares of Union Pacific common stock awarded at the end of the three-year performance period under the Union Pacific 2001 Long-Term Plan (the “Union Pacific LTP”). The awards were made 50% in cash and 50% in shares of Union Pacific common stock. The valuation date for the shares of Union Pacific common stock was January 31, 2004, the date of approval by the compensation and benefits committee of the Union Pacific board of directors, based on $69.48 per share, the closing price of Union Pacific common stock at that date. Participants had been awarded retention shares or retention stock units and cash awards under the Union Pacific LTP subject to attainment of performance targets and continued employment through January 31, 2004. Union Pacific agreed, effective upon the completion of the initial public offering, to waive the employment condition under the Union Pacific LTP. |
| (6) | Other Compensation for 2003 consists of (a) executive life insurance premiums (Mr. Suggs, $13,864; Mr. Hanley, $5,971; Mr. Mackenzie, $6,189; Mr. Fain, $2,323; and Mr. Goodwin, $3,395), (b) company-matching contributions to employee contributions to our 401(k) plans (Mr. Suggs, $16,012; Mr. Hanley, $9,835; Mr. Mackenzie, $9,293; Mr. Fain, $7,956; and Mr. Goodwin, $6,945) and (c) interest earned (Mr. Suggs, $26,344; Mr. Hanley, $2,960; Mr. Mackenzie, $0; Mr. Fain, $4,426; and Mr. Goodwin, $0) under the savings plan for employees of Overnite Transportation Company. |
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Option/SAR Grants in Last Fiscal Year
Grants of Overnite Options
The following table shows information about the grants of options to purchase shares of Overnite common stock to our named executive officers in the fiscal year ended December 31, 2003 in connection with the initial public offering. No SARs covering Overnite common stock were granted to our named executive officers in the fiscal year ended December 31, 2003.
| Individual Grants | ||||||||||
Name | Number of Securities Underlying Options/SARs Granted(#) | Percent of Total Options/SARs Granted to Employees in Fiscal Year | Exercise or Base Price | Expiration Date | Grant Date Present Value(1) | |||||
Leo H. Suggs | 120,000 | 35.3% | $19.00/share | 11/5/13 | $849,600 | |||||
Patrick D. Hanley | 60,000 | 17.6 | 19.00/share | 11/5/13 | 424,800 | |||||
Gordon S. Mackenzie | 60,000 | 17.6 | 19.00/share | 11/5/13 | 424,800 | |||||
John W. Fain | 60,000 | 17.6 | 19.00/share | 11/5/13 | 424,800 | |||||
Mark B. Goodwin | 40,000 | 11.9 | 19.00/share | 11/5/13 | 283,200 | |||||
| (1) | Calculated in accordance with the Black-Scholes option pricing model. The assumptions used in such option pricing model are: expected volatility, 40.3%; expected dividend yield, 0.8%; expected option life, 5 years; and risk-free rate of return, 3.3%. |
Grants of Union Pacific Options
The following table shows information about the grants of options to purchase shares of Union Pacific common stock to our named executive officers in the fiscal year ended December 31, 2003. No SARs covering Union Pacific common stock were granted to our named executive officers in the fiscal year ended December 31, 2003.
| Individual Grants | |||||||||||
Name | Number of Securities Underlying Options/SARs Granted(#) | Percent of Total Options/SARs Granted to Employees in Fiscal Year | Exercise or Base Price | Expiration Date | Grant Date Present Value(1) | ||||||
Leo H. Suggs | 75,000 | 43.8% | $55.98/share | 11/5/08 | $ | 1,072,7500 | |||||
Patrick D. Hanley | 16,300 | 9.5 | 55.98/share | 11/5/08 | 233,090 | ||||||
Gordon S. Mackenzie | 16,300 | 9.5 | 55.98/share | 11/5/08 | 233,090 | ||||||
John W. Fain | 16,300 | 9.5 | 55.98/share | 11/5/08 | 233,090 | ||||||
Mark B. Goodwin | 10,000 | 5.8 | 55.98/share | 11/5/08 | 143,000 | ||||||
| (1) | Calculated in accordance with the Black-Scholes option pricing model. The assumptions used in such option pricing model are: expected volatility, 28.4%; expected dividend yield, 1.5%; expected option life, 5 years; and risk-free rate of return, 2.9%. |
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Aggregated Option/SAR Exercises in Last Fiscal Year and FY-End Option/SAR Values
Overnite Options
The following table shows information about the exercise of options to purchase shares of Overnite common stock during the year ended December 31, 2003 by each of our named executive officers and the fiscal year-end value of the unexercised options. Each of the options listed below relates to Overnite common stock.
| Shares Acquired on Exercise | Value Realized | Number of Securities Underlying Unexercised Options/SARs at FY End | Value of Unexercised In- the-Money Options/SARs at FY End(1) | ||||||||||||
Name | Exercisable | Unexercisable | Exercisable | Unexercisable | |||||||||||
Leo H. Suggs | — | $ | — | — | 120,000 | $ | — | $ | 450,000 | ||||||
Patrick D. Hanley | — | — | — | 60,000 | — | 225,000 | |||||||||
Gordon S. Mackenzie | — | — | — | 60,000 | — | 225,000 | |||||||||
John W. Fain | — | — | — | 60,000 | — | 225,000 | |||||||||
Mark B. Goodwin | — | — | — | 40,000 | — | 150,000 | |||||||||
| (1) | Value is based on $22.75 per share, the closing price of Overnite common stock on The Nasdaq National Market on December 31, 2003. |
Union Pacific Options
The following table shows information about the exercise of Union Pacific stock options during the year ended December 31, 2003 by each of our named executive officers and the fiscal year-end value of the unexercised options. Each of the options listed below relates to Union Pacific common stock.
Name | Shares Acquired on Exercise | Value Realized | Number of Securities Underlying Unexercised Options/SARs at FY End | Value of Unexercised In-the- Money Options/SARs at FY End(1) | |||||||||||
| Exercisable | Unexercisable | Exercisable | Unexercisable | ||||||||||||
Leo H. Suggs | 52,022 | $ | 583,001 | 122,978 | 75,000 | $ | 1,582,688 | $ | 1,012,500 | ||||||
Patrick D. Hanley | 49,419 | 1,674,453 | 102,000 | 16,300 | 1,353,660 | 220,050 | |||||||||
Gordon S. Mackenzie | — | — | 102,000 | 16,300 | 1,353,660 | 220,050 | |||||||||
John W. Fain | 13,381 | 399,244 | 122,846 | 16,300 | 1,849,586 | 220,050 | |||||||||
Mark B. Goodwin | 2,004 | 28,818 | 27,496 | 10,000 | 348,212 | 135,000 | |||||||||
| (1) | Values are based on $69.48 per share, the closing price of Union Pacific common stock on the New York Stock Exchange on December 31, 2003. |
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Equity Compensation Plan Information
The following table presents information as of December 31, 2003 with respect to compensation plans under which shares of Overnite common stock are authorized for issuance.
Plan Category | Number of Securities to Be Issued upon Exercise of | Weighted Average Exercise Price of Outstanding Options, Warrants and Rights | Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans(2) | ||||
Equity Compensation Plans Approved by Shareholders Incentive Stock Plan | 340,000 | $ | 19.00 | 3,007,000 | |||
Equity Compensation Plans Not Approved by Shareholders(3) | — | — | — | ||||
Total | 340,000 | $ | 19.00 | 3,007,000 | |||
| (1) | Amount represents options to purchase shares of Overnite common stock awarded to our named executive officers upon completion of the initial public offering. The options vest in three equal annual installments beginning on November 5, 2004. There are no outstanding warrants or rights. |
| (2) | Amount excludes any securities to be issued upon exercise of outstanding options. |
| (3) | We do not have any equity compensation plans that have not been approved by shareholders. |
Retirement Benefits
We provide pensions under tax-qualified defined benefit plans for substantially all of our employees and the employees of our related entities. Our named executive officers participate in the Retirement Plan for Employees of Overnite Transportation Company (“Retirement Plan”), as well as our Supplemental Executive Retirement Plan (“SERP”).
Retirement Plan. The Retirement Plan is a tax-qualified, noncontributory, defined benefit plan. The amount of annual pension benefit received by an employee covered by the Retirement Plan is based upon the employee’s average annual compensation for his or her most highly compensated five consecutive calendar years and the employee’s years of credited service (up to 30 years). Annual compensation under the Retirement Plan is generally equal to an employee’s W-2 wages, excluding earnings under the Long-Term Incentive Program (as defined below), stock-based income and taxable life insurance premiums. For the named executive officers, annual compensation under the Retirement Plan for the fiscal year ended December 31, 2003 equals the sum of the amounts shown in the salary and bonus columns. However, as currently required by the Internal Revenue Code of 1986 (the “Internal Revenue Code”), the Retirement Plan disregards compensation in excess of $205,000.
Supplemental Executive Retirement Plan. The SERP provides a benefit using the same formula as the retirement plan except that the SERP does not apply the Internal Revenue Code limits on compensation that may be recognized under a tax-qualified pension plan or the maximum benefit that may be paid under a tax-qualified pension plan. The SERP also recognizes as compensation amounts of annual bonuses deferred by a participating employee or foregone to participate in the ESP or Union Pacific PEP. In addition, the SERP allows participating employees to be credited with deemed additional service, deemed years of age or both. The accrued benefit payable under the SERP is reduced by the amount of the accrued benefit payable under the Retirement Plan.
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The following table shows the estimated combined annual benefits payable under the Retirement Plan and the SERP at normal retirement age (65).
Final Average Earnings | Years of Credited Service | ||||||||||||||||||
| 5 | 10 | 15 | 20 | 25 | 30 | ||||||||||||||
| $ | 200,000 | $ | 17,250 | $ | 34,500 | $ | 51,750 | $ | 69,000 | $ | 86,250 | $ | 103,500 | ||||||
| 250,000 | 21,563 | 43,125 | 64,688 | 86,250 | 107,813 | 129,375 | |||||||||||||
| 300,000 | 25,875 | 51,750 | 77,625 | 103,500 | 129,375 | 155,250 | |||||||||||||
| 400,000 | 34,500 | 69,000 | 103,500 | 138,000 | 172,500 | 207,000 | |||||||||||||
| 500,000 | 43,125 | 86,250 | 129,375 | 172,500 | 215,625 | 258,750 | |||||||||||||
| 600,000 | 51,750 | 103,500 | 155,250 | 207,000 | 258,750 | 310,500 | |||||||||||||
| 700,000 | 60,375 | 120,750 | 181,125 | 241,500 | 301,875 | 362,250 | |||||||||||||
| 750,000 | 64,688 | 129,375 | 194,063 | 258,750 | 323,438 | 388,125 | |||||||||||||
| 800,000 | 69,000 | 138,000 | 207,000 | 276,000 | 345,000 | 414,000 | |||||||||||||
The benefits shown in the pension plan table are payable in the form of a single life annuity and are not subject to any reduction for Social Security benefits. The benefits shown in the pension table will be actuarially adjusted if they are paid other than as a single life annuity.
The credited years of service under the pension plans for each of the named executive officers as of December 31, 2003 are as follows: Mr. Suggs, 16 years; Mr. Fain, 22 years; Mr. Hanley, 21 years; Mr. Mackenzie, 8 years; and Mr. Goodwin, 21 years.
Union Pacific has guaranteed payments under the SERP representing benefits accrued through December 31, 2003 to the named executive officers in the event we are unable to meet these obligations.
Indebtedness of Management
In September 1999, the board of directors of Union Pacific approved the Executive Stock Purchase Incentive Plan (“Union Pacific ESPIP”) whereby certain of our officers purchased shares of Union Pacific common stock at fair market value with the proceeds of full-recourse, unsecured, interest bearing loans from Union Pacific. The loans had a 76 month term, commencing October 1, 1999, and accrued interest at 6.02% (the applicable Federal rate as determined pursuant to Section 1274(d) of the Internal Revenue Code on the purchase date for loans of such maturity), compounded annually. Deferred cash payments were to be awarded to participants to repay interest and the loan principal if certain performance and retention criteria were met within the 40-month performance period that ended January 31, 2003.
Dividends paid on the purchased shares were originally assigned to Union Pacific to offset the accrued interest on the loan balance until March 2001 when the first performance criterion was satisfied, and accordingly thereafter, the dividends on the purchased shares were paid directly to the participants. Satisfaction of the first criterion also entitled participants to receive a deferred cash payment equal to the net accrued interest on the outstanding principal balance of their loan. Satisfaction of the second performance criterion based on earnings per share achieved through December 2002 entitled participants to receive a deferred cash payment equal to one-third of the outstanding principal balance of their loan and satisfaction of the service criterion (continued employment with Union Pacific until January 31, 2003) entitled participants to receive an additional deferred cash payment equal to one-third of the outstanding principal balance of their loan. Thus, on January 31, 2003, participants received a deferred cash payment equal to two-thirds of the outstanding principal balance of their loan plus the net accrued interest on their loan. Such amounts were applied against the participants’ outstanding loan balances pursuant to the terms of the Union Pacific ESPIP. The remaining balance of the loan was payable in three equal installments on January 31, 2004, January 31, 2005 and January 31, 2006. However, upon completion of our initial public offering on November 5, 2003, the remaining balance of the loan was payable to
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Union Pacific by February 3, 2004. Each of our named executive officers repaid the remaining balance of their respective loan prior to December 31, 2003.
The following table describes the indebtedness of the named executive officers under the Union Pacific ESPIP to Union Pacific:
Name | Largest Aggregate Amount of Year Ended December 31, 2003 | Aggregate Amount of Indebtedness to Union Pacific as of December 31, 2003 | ||||
Leo H. Suggs | $ | 1,133,799 | $ | — | ||
Patrick D. Hanley | 151,173 | — | ||||
Gordon S. Mackenzie | 151,173 | — | ||||
John W. Fain | 151,173 | — | ||||
Mark B. Goodwin | 75,587 | — | ||||
AGREEMENTS WITH EXECUTIVE OFFICERS
Effective January 22, 2004 (the “Effective Date”), we entered into change of control agreements with each of our named executive officers. The purpose of these agreements is to assure the objective judgment and retain the loyalty of these individuals by giving them assurances of employment security in the event of a change of control of our company. The agreements terminate on December 31, 2006; however, they are extended automatically for an additional 12-month term, as of each anniversary of the Effective Date, unless we give written notice to the named executive officer, no later than the August 1 immediately before the applicable anniversary of the Effective Date, that the term of the agreement will not be extended.
Generally, the named executive officer will be entitled to receive the compensation and benefits described in the immediately following paragraph upon the occurrence of any of the following events:
| • | if (1) a change in control of our company (as defined in the agreements) occurs during the term of the agreement and (2) within 24 months after the change in control either (x) we terminate the named executive officer’s employment without cause (as defined in the agreements) or (y) the named executive officer resigns from our company and the named executive officer has good reason (as defined in the agreements) to resign; |
| • | if (1) during the term of the agreement we terminate the named executive officer’s employment without cause and (2) a change in control occurs within nine months after the named executive officer’s termination by us; or |
| • | if (1) during the term of the agreement we terminate the named executive officer’s employment without cause and (2) on the date of the named executive officer’s termination we are negotiating with, or are in discussions with, a person regarding a transaction that, if completed, would constitute a change in control. |
Upon a termination of the named executive officer’s employment in accordance with any of the immediately preceding events, the named executive officer is entitled to receive the following:
| • | payment of any accrued but unpaid salary from our company through the date that the named executive officer’s employment terminates; |
| • | payment of any bonus that has been earned from our company but that remains unpaid as of the named executive officer’s termination of employment; |
| • | a payment equal to the sum of (x) two times the named executive officer’s (three times in the case of Mr. Suggs) base salary as in effect on the date of the named executive officer’s termination and (y) two |
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times the named executive officer’s (three times in the case of Mr. Suggs) average cash bonus for the three years ending before termination; |
| • | credit for an additional two years (three years in the case of Mr. Suggs) of service and attainment of an age that is two years (three years in the case of Mr. Suggs) greater than the named executive officer’s actual age for purposes of computing the named executive officer’s benefit under the SERP; |
| • | continued participation in our medical and insurance plans, programs and policies on the same terms and for the same benefits as in effect on the date of the named executive officer’s termination for a period of two years (three years in the case of Mr. Suggs) following termination; and |
| • | payment of up to $15,000 for outplacement services. |
In addition, in the event of a change in control of our company, regardless of whether the named executive officer’s employment terminates or is terminated, the named executive officer is entitled to the following:
| • | a payment equal to the named executive officer’s award opportunity for the current performance cycle in our long-term incentive plan as if the target performance objectives are met; |
| • | accelerated vesting, exercisability and transferability of all outstanding options, performance shares, restricted stock (including shares issued under the ESP) and other stock-based compensation awards; and |
| • | a contribution to a grantor trust owned by the named executive officer with a value equal to the present value of the named executive officer’s accrued benefit under the SERP (such contribution to be paid in the form and at the time prescribed by such plan). |
The agreements provide that none of the benefits described in the immediately preceding bullet points will be provided to the named executive officers with respect to a change in control that occurs while a case is pending against our company under the United States Bankruptcy Code.
In the event that any payment or benefit provided under the agreements constitutes a “parachute payment” (as defined in the Section 280G(b)(2)(A) of the Internal Revenue Code) and the named executive officer incurs a liability under Section 4999 of the Internal Revenue Code as a result of such payment or benefit, the agreements provide that we must pay the named executive officer an amount equal to the amount required to hold the named executive officer harmless from the application of Sections 280G and 4999 of the Internal Revenue Code.
In the event that the named executive officer incurs any attorneys’ fees in connection with the enforcement of the named executive officer’s rights under the agreements, we are obligated to pay such fees.
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REPORT ON EXECUTIVE COMPENSATION
The following Report on Executive Compensation details the Executive Compensation Committee’s policies applicable to the determination of the compensation of Overnite’s executive officers and other key employees.
Total compensation of executive officers includes:
| • | base salary; |
| • | annual incentive; and |
| • | long-term incentives: stock options, restricted stock, and a long-term incentive program. |
The Committee’s objective is to create a total compensation package for each executive officer position that allows Overnite to attract, retain and motivate. When assessing total compensation, the Committee reviews a number of factors including: company performance, shareholder value, overall individual responsibilities, individual executive performance, attainment of corporate objectives, competitive market conditions, as well as other subjective factors. The philosophy is to have a base salary that approximates the median of the market for each executive officer and for total compensation for each executive officer to adjust above or below the median based on company performance. The Committee uses executive compensation surveys, internal individual comparison and competitive proxy information to assist in total compensation determination. In an effort to validate its findings, the Committee uses external consultants to evaluate the compensation of Overnite’s executive officers as it relates to those at comparable companies.
Base Salary
Base salary is annual cash compensation and is determined by the executive’s job responsibilities, experience, individual performance and competitive market factors. Base salary is reviewed and adjusted annually based on a market-defined salary range, individual and company performance and overall company budget. In addition, subjective factors such as the achievement of specific company objectives and/or demonstrated capabilities of the individual are considered in determining base salary.
For fiscal year 2003, Union Pacific, Overnite’s former parent company, determined the base salary of Overnite’s executive officers and other key employees.
Annual Incentive
Following the initial public offering, Overnite established an Executive Incentive Program (“EIP”) under which annual incentive bonuses to executive officers may be awarded. The EIP is intended to reflect the Committee’s belief that a significant portion of the total compensation package of each executive officer should reflect success with respect to overall company performance and increases in shareholder value. Commencing in fiscal year 2004, company performance criteria were established at the beginning of the year, and EIP payment is contingent upon the achievement of the stated objectives. Similar to the Committee’s base salary determination, the Committee’s determination of EIP awards is partially based on subjective factors.
For fiscal year 2003, the Committee made awards under the EIP based on company and individual performance, as well as the successful completion of Overnite’s initial public offering.
Overnite’s executive officers may choose to receive the EIP bonus in cash at the time it is awarded, or they may defer all or a portion of the amount into a fully vested, unfunded liability account that allows deferral of taxable receipt of payment until a specified date or the executive’s termination of employment.
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Alternatively, executive officers may choose to participate in Overnite’s Equity Swap Program (“ESP”). The ESP allows executive officers an option to forego all or a portion of their respective EIP awards in exchange for grants of retention stock units equivalent to 150% of the incentive amount foregone. The ESP is designed to:
| (1) | serve as an executive retention vehicle (as the units have a three-year cliff vesting schedule); |
| (2) | provide an additional means of increasing equity holdings in Overnite; |
| (3) | properly align executive interest with overall shareholder return; and |
| (4) | enable the Overnite’s executive compensation plan to remain competitive. |
Long-Term Incentive Compensation
Stock Options and Restricted Shares
The Committee strongly believes stock-based compensation in the form of stock options and restricted shares links long-term compensation for executives and key management to long-term increases in shareholder value. In determining the timing and amount of stock awards for any individual, the Committee takes into consideration factors such as: the individual’s position and level of responsibility; performance with respect to corporate objectives; incentives intended to be provided; timing of other stock awards; value of the award with respect to other compensation; and the recommendation of senior management. There is no specific formula to assign weighting components to each factor; the Committee bases its decisions on an overall assessment of each individual.
In fiscal year 2003, both stock options and restricted share awards for the named executive officers, which were approved by Union Pacific prior to the initial public offering, were primarily based upon the overall success of the company in meeting previously set objectives and the successful completion of Overnite’s initial public offering. These awards (both stock options and restricted shares), which are reflected in the Summary Compensation Table on page 10, were classified as “Founders Grants” and were identified as such in Overnite’s Annual Report and Form 10-K for the year ended December 31, 2003.
Stock Ownership Guidelines
The Board of Directors established share ownership guidelines for executive officers as a way of linking the financial interests of Overnite’s officers with those of its shareholders. Overnite’s equity-based incentive plans reinforce the philosophy that executives should own company stock. Overnite expects executives to achieve and maintain a minimum amount of share ownership acquired primarily through the exercising of options and receipt of stock grants. Until minimum ownership targets, defined as a multiple of an officer’s salary, are achieved, Overnite’s named executive officers are generally not permitted to sell any of their shares of Overnite common stock without the approval of the Committee and certain other officers are not permitted to sell their shares of Overnite common stock without the approval of the Chief Executive Officer. Based on the opportunities provided and reasonable growth in stock price, the Committee believes executives should be able to reach ownership goals within five years. It is the Committee’s intent to encourage some portion of EIP bonus for executives to be taken as retention stock units.
Classification | Target | Below Target | At or Above Target | |||
Chairman/CEO | 5x | No sales | No sales except transfers to be held by spouse, children or parents (including in-laws) without Executive Compensation Committee approval. | |||
Other named executive officers | 4x | No sales | No sales except transfers to be held by spouse, children or parents (including in-laws) without Executive Compensation Committee approval. | |||
Certain other officers | 1x | No sales | No sales except transfers to be held by spouse, children or parents (including in-laws) without CEO approval. | |||
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Long-Term Incentive Program
As part of the total compensation package, the Board of Directors established the 2004 Long-Term Incentive Program (the “Long-Term Incentive Program”), which is intended to provide financial incentive to its executive officers and key employees who make significant contributions towards the achievement of the long-term financial goals of the company. The program is a mechanism through which Overnite may share a portion of cumulative income with eligible employees once a threshold level of long-term earnings performance is achieved. The duration of the Long-Term Incentive Program is three years. The award of the performance shares and cash award under this program are subject to all of the terms and conditions of the Executive Incentive Compensation and Deferral Plan and the Stock Incentive Plan.
Participants are able to earn performance shares and cash awards dependent upon Overnite’s ability to achieve a three-year cumulative earnings per share target ranging from $5.26 to $5.88 for fiscal years 2004, 2005 and 2006. Varying levels of awards may be earned based upon achievement of the performance target. If the minimum three-year earnings per share target is achieved, cash awards totaling approximately $2.7 million and performance share awards of approximately 87,000 shares would be made to participants. If the maximum three-year earning per share target is achieved, cash awards totaling approximately $7.9 million and performance share awards of approximately 255,000 shares would be made to participants. Additionally, if the three-year cumulative earnings per share is between $5.26 and $5.55 and Overnite’s stock price exceeds $35.00 for 20 consecutive days, a premium payment of up to 15% of the cash component will be paid in addition to the award. No performance shares or cash awards are earned if minimum earnings performance targets are not met. Any performance shares and cash awards earned will vest and be paid at the end of the performance period. Participants generally must remain employed throughout the performance period to be eligible for any awards earned. The Committee has approved the Long-Term Incentive Program and its 41 participants.
Chief Executive Officer Compensation
As noted above, for fiscal year 2003, Union Pacific, Overnite’s former parent company, determined the base salary of Overnite’s executive officers and other key employees, including Mr. Suggs. Union Pacific worked with an independent consultant to determine Mr. Suggs’ base salary.
However, using the compensation philosophy and guidelines for Overnite discussed above, the Committee determined Mr. Suggs’ annual incentive for fiscal year 2003 and target awards under the Long-Term Incentive Program. In determining Mr. Suggs’ annual incentive for fiscal year 2003 and target awards under the Long-Term Incentive Program, the Committee considered quantitative performance metrics, including net income, cash flow, earnings per share and capital spending, and qualitative measures, including customer satisfaction, product quality and succession planning. The Committee’s goal was to provide him with an annual incentive for fiscal year 2003 and target awards under the Long-Term Incentive Program commensurate with comparable companies (both transportation and similarly scoped in revenue size).
Tax Legislation—Deductibility
Certain tax legislation of the Internal Revenue Code (“Section 162(m)”) generally precludes a public company from taking a federal income tax deduction for annual compensation in excess of $1,000,000 paid to its executive officers. Certain “performance based compensation” is excluded from the deduction limitation. The Committee has been advised that all of the fiscal year 2003 compensation of Overnite’s executive officers, including compensation resulting from the exercise of stock options, is deductible.
THE EXECUTIVE COMPENSATION COMMITTEE
Harold D. Marshall, Chairman
Charles H. Foster, Jr.
Thomas J. Donohue, Jr.
April 20, 2004
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PERFORMANCE GRAPH
The following graph provides an indicator of cumulative total shareholder returns for Overnite from the date Overnite common stock commenced trading following our initial public offering through December 31, 2003, as compared to the Russell 2000 Market Index and a peer group comprised of Arkansas Best Corporation, CNF, Inc., Old Dominion Freight Line, Inc., SCS Transportation, Inc., USF Corporation and Yellow Roadway Corporation for the same period.
Comparison of Two-Month Cumulative Return
Overnite Corporation, Russell 2000 and Peer Group
Date | Overnite Corporation | Russell 2000 | Peer Group | ||||||
October 31, 2003 | $ | 100.00 | $ | 100.00 | $ | 100.00 | |||
November 30, 2003 | $ | 117.63 | $ | 103.55 | $ | 97.44 | |||
December 31, 2003 | $ | 119.74 | $ | 105.65 | $ | 102.79 | |||
The comparison above assumes $100 was invested on October 31, 2003 in Overnite common stock and each of the foregoing indices, and assumes reinvestment of dividends. All calculations have been prepared by Research Data Group, Inc., which is not affiliated with us. The shareholder return shown on the graph above is not necessarily indicative of future performance.
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THE AUDIT COMMITTEE REPORT
The Audit Committee of the Board of Directors is composed of three independent directors and operates under a written charter adopted by the Board of Directors. Management is responsible for Overnite’s disclosure controls, internal controls, preparation of the financial statements and the financial reporting process. The independent accountants are responsible for performing an independent audit of Overnite’s consolidated financial statements in accordance with generally accepted auditing standards and for issuing a report thereon. The Audit Committee’s primary responsibility is to monitor and oversee (1) Overnite’s accounting and financial reporting processes, (2) the reliability of Overnite’s financial statements, (3) the evaluation and management of Overnite’s financial risks, (4) Overnite’s compliance with laws and regulations, and (5) the maintenance of an effective and efficient audit of Overnite’s annual financial statements by a qualified and independent auditor and to report thereon to the Board of Directors. The Audit Committee also appoints Overnite’s independent accountant, subject to shareholder ratification. The Audit Committee has established a process for the pre-approval of all audit and non-audit services to be provided by Overnite’s independent accountant.
In this context, the Audit Committee has met privately with management, the internal auditors and Deloitte & Touche LLP, Overnite’s independent accountants, all of whom have unrestricted access to the Audit Committee. The Audit Committee has discussed with Deloitte & Touche the matters required to be discussed by Statement on Auditing Standards No. 61 (Codification of Statements on Accounting Standards, AU § 380), including the scope of the auditor’s responsibilities, significant accounting adjustments and any disagreements with management. The Audit Committee has also discussed any items required to be communicated to it by Deloitte & Touche in accordance with regulations promulgated by the Securities and Exchange Commission and the Public Company Accounting Oversight Board and standards established by the American Institute of Certified Public Accountants and the Independence Standards Board.
The Audit Committee also has received the written disclosures and the letter from Deloitte & Touche relating to the independence of that firm as required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees), and has discussed with Deloitte & Touche that firm’s independence from Overnite.
The Audit Committee has reviewed and discussed the consolidated financial statements with management and Deloitte & Touche. Based on this review and these discussions, the representation of management that the consolidated financial statements were prepared in accordance with generally accepted accounting principles and the report of Deloitte & Touche to the Audit Committee, the Audit Committee recommended that the Board of Directors include the audited consolidated financial statements in Overnite’s annual report on Form 10-K for the year ended December 31, 2003 filed with the Securities and Exchange Commission.
THE AUDIT COMMITTEE
Michael D. Jordan, Chairman
Thomas N. Allen
Harold D. Marshall
April 19, 2004
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PROPOSAL 2:
RATIFICATION OF APPOINTMENT OF AUDITORS
The Audit Committee has appointed Deloitte & Touche LLP, certified public accountants, as our independent public accountants for the fiscal year ending December 31, 2004, subject to shareholder ratification. A representative of Deloitte & Touche is expected to be present at the annual meeting with an opportunity to make a statement and to be available to respond to appropriate questions.
Deloitte & Touche’s principal function is to audit the consolidated financial statements of Overnite and its subsidiaries and, in connection with that audit, to review certain related filings with the Securities and Exchange Commission and to conduct limited reviews of the financial statements included in quarterly reports.
Our Board of Directors and the Audit Committee recommend that shareholders vote “FOR” ratification of the appointment of Deloitte & Touche LLP as our independent public accountants for the fiscal year ending December 31, 2004.
Fees Billed by Deloitte & Touche
The following table lists fees billed to us by Deloitte & Touche for services rendered in fiscal years 2002 and 2003. The majority of the fees for 2002 were paid by Union Pacific.
| 2002 | 2003 | |||||
Audit Fees | $ | 42,500 | $ | 370,000 | ||
Audit-Related Fees | — | — | ||||
Tax Fees | — | — | ||||
All Other Fees | 69,969 | 75,696 | ||||
Total fees | $ | 112,469 | $ | 445,696 | ||
Audit Fees include fees for services performed to comply with Generally Accepted Auditing Standards (GAAS), including the recurring audit of our consolidated financial statements. This category also includes fees for audits provided in connection with statutory filings or services that generally only the principal auditor reasonably can provide to us, such as procedures related to audit of income tax provisions and related reserves, consents and assistance with and review of documents filed with the Securities and Exchange Commission.
Audit-Related Fees include fees associated with assurance and related services that are reasonably related to the performance of the audit or review of our financial statements. This category includes fees related to assistance in financial due diligence related to mergers and acquisitions, consultations regarding Generally Accepted Accounting Principles, reviews and evaluations of the impact of new regulatory pronouncements, general assistance with implementation of the new Sarbanes-Oxley Act of 2002 requirements and audit services not required by statute or regulation. Audit-related fees also include audits of pension and other employee benefit plans, as well as the review of information systems and general internal controls unrelated to the audit of the financial statements.
Tax Fees primarily include fees associated with tax audits, tax compliance, tax consulting, as well as domestic and international tax planning. This category also includes tax planning on mergers and acquisitions, restructurings, as well as other services related to tax disclosure and filing requirements.
All Other Fees primarily include fees associated with maintenance of proprietary software licensed by Deloitte & Touche, assistance in compliance in tax filings in Puerto Rico and a special project related to operating taxes.
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Audit Committee Pre-Approval Policy
The Audit Committee has adopted procedures for pre-approving all audit and non-audit services provided by the independent accountants. Under the procedures adopted by the Audit Committee, the chief financial officer must prepare and present to the Audit Committee for its approval separate budgets for audit services and non-audit services specifically planned or continuing from the prior year. The budgets must be in sufficient detail to define clearly the programs and services included in the budgets. Once the Audit Committee has approved the budgets submitted by the chief financial officer, the audit services and non-audit services included in the budgets are designated as “Authorized Services” and no further approval of the Audit Committee is required. Certain non-audit services that are not included in the Authorized Services may be approved by the Audit Committee on specific request of the chief financial officer or his designee. If the need arises, the chairman of the Audit Committee may approve non-audit services specifically requested by the chief financial officer or his designee. If the requested non-audit services are approved by the chairman of the Audit Committee, full documentation of the approval must be presented to the full Audit Committee at its next regularly scheduled meeting. Once the requested non-audit services are approved by the Audit Committee or the chairman of the Audit Committee, they become “Pre-Approved Services.” For both Authorized Services and Pre-Approved Services, the Audit Committee considers whether such services are consistent with the Securities and Exchange Commission’s rules on auditor independence. The Audit Committee also considers whether the independent auditor is best positioned to provide the most effective and efficient service, for reasons such as its familiarity with our business, people, culture, accounting systems, risk profile, and whether the services enhance our ability to manage or control risks and improve audit quality. The chief financial officer is responsible for monitoring the non-audit services being provided and for tracking and regularly reporting the costs of those non-audit services to the Audit Committee.
SHAREHOLDER PROPOSALS
Under the regulations of the Securities and Exchange Commission, any shareholder desiring to make a proposal to be acted upon at our 2005 annual meeting of shareholders must present such proposal to our company’s Corporate Secretary at our principal executive offices at 1000 Semmes Avenue, Richmond, Virginia 23224 not later than January 12, 2005, in order for the proposal to be considered for inclusion in our proxy statement.
Our bylaws provide that a shareholder entitled to vote for the election of directors may nominate persons for election to our Board of Directors by delivering written notice to our company’s Corporate Secretary. With respect to an election to be held at an annual meeting of shareholders, such notice generally must be delivered not later than the close of business on the ninetieth day nor earlier than the close of business on the one-hundred twentieth day before the first anniversary of the preceding year’s annual meeting. In the event that the date of an annual meeting is more than 30 days before or more than 70 days after first anniversary of the preceding year’s annual meeting, a shareholder must deliver such notice not earlier than the close of business on the one-hundred twentieth day before the annual meeting and not later than the close of business on the later of the ninetieth day before the annual meeting or the tenth day following the day on which we publicly announce the date of the annual meeting. With respect to an election to be held at a special meeting of shareholders, such notice must be delivered not earlier than the close of business on the one-hundred twentieth day before such special meeting, and not later than the close of business on the later of the ninetieth day before such special meeting or the tenth day following the day on which we publicly announce the date of the special meeting and the nominees proposed by our Board of Directors to be elected at such special meeting.
The shareholder’s notice must include:
| • | as to each person whom the shareholder proposes to nominate for election as a director: |
| • | all information relating to such person that is required to be disclosed in solicitations of proxies for election of directors in an election contest or is otherwise required pursuant to Regulation 14A under the Exchange Act; and |
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| • | such person’s written consent to being named in the proxy statement as a nominee and to serving as such a director if elected; and |
| • | as to the shareholder giving the notice and the beneficial owner, if any, on whose behalf the nomination is made: |
| • | the name and address of such shareholder, as they appear on our books, and of such beneficial owner; |
| • | the class and number of shares of Overnite capital stock that are owned beneficially and of record by such shareholder and such beneficial owner; |
| • | a representation that the shareholder is a holder of record of Overnite stock entitled to vote at such meeting and intends to appear in person or by proxy at the annual meeting to propose such nomination; and |
| • | a representation whether the shareholder or the beneficial owner, if any, intends or is part of a group that intends (1) to deliver a proxy statement and/or form of proxy to holders of at least the percentage of Overnite outstanding capital stock required to elect the nominee and/or (2) otherwise to solicit proxies from shareholders in support of such nomination. |
Because the 2004 annual meeting is to be held on June 24, 2004, a shareholder must deliver written notice of a shareholder proposal to be acted upon at the 2005 annual meeting to our Corporate Secretary not later than the close of business on March 26, 2005 nor earlier than the close of business on February 25, 2005.
In order for a shareholder to bring other business before a shareholder meeting, timely notice must be received by us within the time limits described in the immediately preceding paragraph. The shareholder’s notice must contain:
| • | as to each matter: |
| • | a brief description of the business desired to be brought before the annual meeting; |
| • | the text of the proposal or business (including the text of any resolutions proposed for consideration and in the event that such business includes a proposal to amend our bylaws, the language of the proposed amendment); |
| • | the reasons for conducting such business at the annual meeting; and |
| • | any material interest in such business of such shareholder and for the beneficial owner, if any, on whose behalf the proposal is made; and |
| • | as to the shareholder giving the notice and the beneficial owner, if any, on whose behalf the proposal is made, the information described above with respect to the shareholder proposing such business. |
The requirements found in our bylaws are separate from and in addition to the requirements of the Securities and Exchange Commission that a shareholder must meet to have a proposal included in our proxy statement.
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CERTAIN MATTERS RELATING TO PROXY MATERIALS
AND ANNUAL REPORTS
Electronic Access of Proxy Materials and Annual Reports
This proxy statement and our Annual Report on Form 10-K are available on our Internet website athttp://www.ovnt.com. Shareholders can elect to access future proxy soliciting materials, including notices to shareholders of annual meetings and proxy statements, and annual reports over the Internet instead of receiving paper copies in the mail. Providing these documents over the Internet will reduce our printing and postage costs and the number of paper documents shareholders would otherwise receive. We will notify shareholders who consent to accessing these documents over the Internet when such documents will be available. Once given, a shareholder’s consent will remain in effect until such shareholder revokes it by notifying us otherwise at Overnite Corporation, 1000 Semmes Avenue, Richmond, Virginia 23224, Attention: Corporate Secretary. Shareholders of record can choose this option by marking the appropriate oval on the proxy card included with this proxy statement. Beneficial owners whose shares are held in street name should refer to the information provided by the institution that holds such beneficial owner’s shares and follow the instructions on such form for instructions on how to elect to view future proxy statements and annual reports over the Internet, if this option is provided by such institution. Paper copies of these documents may be requested by writing us at Overnite Corporation, 1000 Semmes Avenue, Richmond, Virginia 23224, Attention: Paul Hoelting, Investor Relations or by telephoning (804) 231-8455.
Separate Copies for Beneficial Owners
Institutions that hold shares in street name for two or more beneficial owners with the same address are permitted to deliver a single proxy statement and annual report to that address. Any such beneficial owner can request a separate copy of this proxy statement or our Annual Report on Form 10-K by contacting our investor relations department as described above.
OTHER MATTERS
Our Board of Directors is not aware of any matters to be presented for action at the annual meeting other than as set forth in this proxy statement. However, if any other matters properly come before the annual meeting, or any adjournment or postponement thereof, the person or persons voting the proxies will vote them in accordance with their best judgment.
By Order of the Board of Directors
Mark B. Goodwin
Senior Vice President,
General Counsel and Secretary
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Annex A
AUDIT COMMITTEE CHARTER
Introduction
The Board of Directors of Overnite Corporation (the “Company”) has constituted an Audit Committee (the “Committee”) that shall have responsibility for overseeing:
| • | the accounting and financial reporting processes of the Company; |
| • | reliability of the Company’s financial statements; |
| • | effective evaluation and management of the Company’s financial risks; |
| • | the Company’s compliance with laws and regulations; and |
| • | maintenance of an effective and efficient audit of the Company’s annual financial statements by qualified and independent auditor. |
The Committee shall preserve open avenues of communication among the external auditors, internal auditors, financial management, senior management, the Committee and the Board of Directors.
This Charter sets out the specific responsibilities delegated by the Board to the Committee and details the manner in which the Committee shall operate.
Responsibilities
Effective Management of Financial Risks
The Committee shall be aware of the current areas of greatest financial risk to the Company and ensure that management is effectively assessing and managing the risks.
The Committee shall satisfy itself that effective systems of accounting and internal control are established and maintained to manage financial risk.
The Committee shall satisfy itself as regards the integrity and prudence of the Company’s internal control systems, including periodic review of policies and/or practices.
The Committee shall satisfy itself that effective disclosure controls are established and maintained to promote timely, accurate, compliant and meaningful disclosure in the Company’s periodic reports to the Securities and Exchange Commission (the “SEC”).
The Committee shall make the Board of Directors aware of any matters that have come to its attention that may significantly impact the financial condition or affairs of the Company, and help assess the related risks and planned actions to manage those risks.
The Reliability of the Company’s Financial Statements
Management and the independent auditors shall review with the Committee a draft of the Company’s annual financial statements and drafts of the Company’s Annual Report on Form 10-K and Quarterly Reports on Form 10-Q. Such reviews shall include the Company’s disclosure under “Management’s Discussion and Analysis of Financial Condition and Results of Operations.” Quarterly, the independent auditors shall provide to the Committee a review letter as contemplated by Statement on Auditing Standards No. 71. Periodically during the fiscal year, the independent auditors shall review with the Committee their assessment as to the adequacy of the
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Company’s structure of internal controls over financial accounting and reporting, and their qualitative judgments as to accounting principles employed and related disclosures by the Company and the conclusions expressed in the Company’s financial reports. The independent auditors shall review with the Committee significant judgments made by management in the preparation of the financial statements.
The independent auditors and the Company’s management shall identify to the Committee business and financial issues that may significantly impact the Company’s financial statements and internal control systems. The General Counsel shall identify to the Committee legal issues that may significantly impact such financial statements and systems. At least annually, the General Counsel shall report to the Committee as to all significant litigation, threatened litigation or potential litigation in which the Company and its subsidiaries are or may be engaged, as well as the anticipated or potential impact of such litigation, threatened litigation or potential litigation on the Company.
Both management and the independent auditors shall report promptly to the Committee any material weaknesses in internal control systems. The independent auditors shall promptly identify to the Committee any audit problems or difficulties, including any areas of disagreement with management in the preparation of financial statements. The Committee shall also consider any response by management.
The Committee shall review the Company’s accounting policies and practices in the light of the requirements of the Financial Accounting Standards Board (FASB), the Securities and Exchange Commission (SEC), the Public Company Accounting Oversight Board (PCAOB) and the American Institute of Certified Public Accountants (AICPA). The Committee shall review at least annually the Company’s description of its critical accounting policies. Any significant changes in those policies must be approved in advance by the Committee.
Compliance with Laws and Regulations
The General Counsel shall periodically update the Committee regarding (i) developments in the law relating to the responsibilities and liabilities of directors, and (ii) any significant changes in the various rules, regulations and laws that relate generally to the Company’s business operations and the extent to which the Company is complying with such laws.
Management shall report as soon as possible to the Chairman of the Committee any material violation of laws or governmental regulations. At least annually, management shall review with the Committee the Company’s monitoring efforts and procedures to ensure compliance with laws and governmental regulations.
Maintenance of Effective and Efficient Audit Processes
The Committee, as the Board of Directors’ representative, shall have the sole authority to appoint, determine funding for and oversee the independent auditors. Each year the Committee shall appoint the independent auditors subject to shareholder ratification at the annual meeting. The Committee shall require the independent auditors to submit at least annually a formal written statement (i) describing the firm’s internal quality control procedures, (ii) identifying any material issues raised by the most recent internal quality control review, or peer review, of the firm, (iii) describing any inquiry or investigation by governmental or professional authorities within the preceding five years, respecting one or more independent audits by the firm, and any steps taken to deal with any such issues, and (iv) delineating all relationships between the independent auditors and the Company, including audit and non-audit assignments and the fees and any other compensation paid to the independent auditors therefore. The Committee shall pre-approve all audit services and all permissible non-audit services to be provided by the independent auditor. The Committee is responsible for actively engaging in a dialogue with the independent auditors with respect to any disclosed relationships or services that may impact the objectivity or independence of the independent auditors.
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With respect to each fiscal year, the Committee shall meet with the independent auditors, the internal auditors and the senior management to review the scope and methodology of the proposed audits for such fiscal year. The independent auditors and the internal auditors shall provide regular reports to the Committee during the fiscal year on the underlying process and status of their audits and any findings or preliminary conclusions that have been reached.
The Committee shall evaluate the qualifications, experience, performance and independence of the senior members of the independent auditor team, including that of the independent auditor’s lead and concurring partners, taking into consideration the opinions of management and the internal auditors and present its conclusions with respect to such evaluations to the Board of Directors.
The Committee shall assure the regular rotation of the lead and concurring audit partners as required by law, and consider whether there should be regular rotation of the independent auditing firm itself, in order to assure continuing independence of the independent auditor.
The Committee shall review with the independent auditor any audit problems or difficulties and management’s response. Such review shall include any accounting adjustments that were noted or proposed by the auditor but were “passed” (as immaterial or otherwise). Both management and the independent auditor shall report promptly to the Committee any material weaknesses in internal control systems. The Committee shall review any “management” or “internal control” letters issued, or proposed to be issued, by the audit firm to the Company and any discussions with the independent auditor’s national office respecting auditing or accounting issues presented by the engagement.
Other Responsibilities
Management shall report to the Committee any proposed related party transaction that might be considered material to the Company or the related party, or required to be disclosed pursuant to SEC Regulation S-K Item 404, and the Committee shall be responsible for the review and oversight contemplated by The Nasdaq Stock Market (“Nasdaq”) with respect to any such reported transactions.
The Committee shall establish procedures to ensure rapid and current disclosures of material changes in financial condition or operations.
The Audit Committee shall discuss with management the Company’s policies and practices regarding earnings press releases, as well as any financial information and earnings guidelines provided to analysts and rating agencies.
The Committee shall set clear hiring policies with respect to any current or former employees of the independent auditors.
The Committee shall establish procedures for (i) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters, and (ii) the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters.
The Committee shall perform or undertake on behalf of the Board any such other tasks or actions as the Board may from time to time authorize.
Composition of the Committee
The Committee shall be composed of no fewer than three directors, each of whom shall be able to read and understand fundamental financial statements, including balance sheets, income statements and cash flow statements. In addition, at least one member of the Committee shall be an “audit committee financial expert” as
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defined by the rules of the SEC. Furthermore, the composition of the Committee shall satisfy the independence requirements of Nasdaq within the time requirements established by Nasdaq, all as determined by the Board of Directors. Compensation for services as a director (including Committee memberships) is the only compensation that Committee members may receive from the Company. Nor shall any member of the Committee own directly or indirectly more than ten percent of the Company’s common stock. No member of the Audit Committee may serve on the audit committee of more than two public companies.
Administration of the Committee
The Chairman of the Committee shall be appointed by the Board of Directors. The Secretary of the Committee shall be the Corporate Secretary or his designee. The proceedings of all Committee meetings shall be documented in minutes.
Regular meetings of the Committee shall be held at least four times a year. Special meetings of the Committee may be convened by the Chairman or a majority of the Committee members. The internal or external auditors may request a meeting if they consider that one is necessary.
The Committee shall have the authority to engage independent counsel and other advisors, as it deems necessary to carry out its duties. The Committee shall have sole authority to agree to fees and other terms of engagement of any such independent counsel and other advisors.
Board Reporting
The Chairman of the Committee shall report the results of each Committee meeting at the next regular meeting of the Board of Directors.
Other Matters
Each year the Chairman of the Committee shall discuss the Committee’s performance with each Committee member, following which discussions the Chairman shall lead the Committee in a review of its performance. The annual evaluation shall include a review of the Committee’s charter.
The Committee shall cause to be provided to Nasdaq appropriate written confirmation of any of the foregoing matters as Nasdaq may from time to time require.
Adopted by the Board of Directors of Overnite Corporation on January 22, 2004.
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OVERNITE CORPORATION PROXY
ELECTRONIC ACCESS TO FUTURE DOCUMENTS
NOW AVAILABLE
Overnite Corporation (the “Company”) provides its annual reports and proxy solicitation materials, including notices to shareholders of annual meetings and proxy statements, over the Internet. If you give your consent to access these documents over the Internet, the Company will advise you when these documents become available on the Internet. Providing these documents over the Internet will reduce the Company’s printing and postage costs. Once you give your consent, it will remain in effect until you notify the Company that you wish to resume mail delivery of the annual reports and proxy statements. Even though you give your consent, you still have the right at any time to request copies of these documents.
To give your consent, mark the appropriate oval located on the attached card.
FOLD AND DETACH HERE
OVERNITE CORPORATION
PLEASE MARK VOTE IN OVALS USING DARK INK ONLY.
| 1. | Election of Directors |
| [ ] FOR ALL | [ ] WITHHOLD ALL | [ ] FOR ALL EXCEPT |
Nominees: Thomas N. Allen, Thomas J. Donohue, Jr., Charles H. Foster, Jr., Patrick D. Hanley, Michael D. Jordan, Harold D. Marshall, George J. Matkov, Jr. and Leo H. Suggs.
INSTRUCTION: To withhold authority to vote for any such nominee(s), write the name(s) of the nominee(s) on the line provided below:
| 2. | The proposal to ratify the appointment of Deloitte & Touche LLP as the independent public accountants for the Company for the fiscal year ending December 31, 2004. |
| [ ] FOR | [ ] AGAINST | [ ] ABSTAIN |
Until contrary notice is given to the Company, I consent to access
all future proxy statements and annual reports issued by the
Company over the Internet. [ ]
Dated , 2004 |
Signature |
Please sign name exactly as it appears on the stock certificate. Only one of several joint owners or co-owners need sign. Fiduciaries should give full title. |
PLEASE COMPLETE, SIGN, DATE AND RETURN THIS PROXY CARD PROMPTLY USING THE ENCLOSED ENVELOPE.
OVERNITE CORPORATION PROXY
ANNUAL MEETING OF SHAREHOLDERS
June 24, 2004, 10:00 a.m. EDT
Riverfront Plaza—East Tower
951 East Byrd Street, 20th Floor
Richmond, VA 23219
FOLD AND DETACH HERE
OVERNITE CORPORATION
Richmond, Virginia
PROXY FOR ANNUAL MEETING OF SHAREHOLDERS TO BE HELD JUNE 24, 2004
This Proxy is solicited on behalf of the Board of Directors.
The undersigned hereby appoints Leo H. Suggs and Mark B. Goodwin, or either of them, with full power of substitution in each, proxies to vote all shares of the undersigned in Overnite Corporation, at the annual meeting of shareholders to be held June 24, 2004, and at any and all adjournments or postponements thereof.
This Proxy when properly executed will be voted in the manner directed herein by the undersigned shareholder.If no direction is made, this Proxy will be voted FOR all nominees and FOR Proposal 2 and according to the discretion of the proxy holders on any other matters that may properly come before the meeting or any and all adjournments or postponements thereof.
YOUR VOTE IS IMPORTANT!
(Continued and to be signed on the reverse side.)