The Company also believes that incentive stock options that include a vesting schedule and which lapse prior to the original contractual termination date in the event of a separation from service are a very effective tool in promoting the retention of executive management.
The Company has chosen to enter into an employment agreement, which includes a change in control provision, with its President and Chief Executive Officer. This employment agreement has been included as an element of executive compensation primarily to promote retention of this officer, but also because employment agreements are often necessary to recruit qualified and experienced executive officers. Employment agreements including change in control provisions that provide for a lump sum payment ranging from 100% to 299% of an officer’s “base amount” (as such term is defined in Section 280G of the Internal Revenue Code of 1986) upon the occurrence of a “change in control” followed by a “termination event” affecting the officer are commonplace among North Carolina community banks and bank holding companies.
The employment agreement provides the Company’s top executive officer with assurance that his employment with the Company is viewed as a long-term proposition and that salary and benefits will be paid over a term of years (barring certain events, such as termination for cause). The Company also believes that the agreement provides this officer with assurance that his compensation will be protected in the event there is a change in control of the Company. Business combination transactions are not uncommon in the financial services industry generally or among North Carolina community banks and bank holding companies specifically. As a result, employment agreements with change in control provisions have become standard among North Carolina banks and most executive officers demand such agreements as a condition of their employment.
The employment agreement utilized by the Company includes a non-compete clause, which restricts the officer from competing against the Company within a defined market area for a period of time in the event the officer leaves the employ of the Company.
The Company has also chosen to offer participation in a 401(k) plan to its employees, including its executive officers. 401(k) plans provide a tax-advantaged method of saving for retirement. The Company offers a 401(k) plan because such plans are reasonably inexpensive to administer and virtually every organization in the Company’s peer group offers this benefit. The Company believes that 401(k) plans provide an excellent mechanism for employees to save for their retirement.
The final element of compensation utilized by the Company consists of certain insurance benefits. Specifically, the Company provides group term life, health, dental and disability insurance to its executive officers. The Company has elected to use this element of compensation because it is necessary to offer benefits of this nature in order to attract and retain qualified executives. In addition, the Waccamaw Bank has purchased bank owned life insurance (“BOLI”) covering certain of its directors and key employees, including Mr. Graham, Ms. Gore and Mr. Godwin. The Company has chosen to provide this benefit because BOLI is an excellent retention tool and because it is also an earning asset for the Company, which contributes to the Company’s net earnings.
E. | How does the Company determine the amount of each element of compensation? |
The Company currently utilizes the services of Jack B. Kuhn & Associates, Charlotte, NC, a human resources consulting firm, to assist with research and consulting relevant to the establishment and administration of position review criteria and job classifications. In addition, the Company reviews compensation paid by similarly situated community banks and bank holding companies.
In making grants of equity-based awards, the Company is limited to the pool of shares authorized by the shareholders for issuance upon the exercise of stock options under its stock option plans. All stock option plans of the Company have been approved by the shareholders and the pool of plan shares cannot be increased without further shareholder approval. Exercise prices for such stock options are set at fair market value as of the time of grant.
There is no specified procedure for determining when equity-based awards will be granted. The Compensation Committee determines the timing, distribution and amount of all stock option grants, in its discretion. In making these determinations, the committee may take various factors into account, including but not limited to, financial performance, asset quality, the results of audits and examinations.
The Company has adopted a Non-Equity Incentive Plan to provide non-equity incentive compensation to employees, including the named executive officers. Under the terms of the plan, the Compensation Committee sets “bank goals,” “branch goals” and “individual goals” and incentive compensation is paid based on the degree to which the specified goals are achieved. Attainment of bank goals is measured based on earnings, total loan growth and total deposit growth. Branch goal attainment is measured based on earnings, loans, deposits, delinquencies and charge-offs. Individual goals vary based on specified objectives to be met by year end and may include loans, delinquencies, charge-offs, loan exceptions, business development, referrals, loan fee income.
For the Named Executive Officers, the Committee has assigned weightings of 45% to the specified bank goals (with earnings weighted 25%, loans weighted 10% and deposits weighted 10%), 35% to branch goals and 20% to discretionary individual goals. Provided however, that if the bank’s regulatory exam ratings are unsatisfactory, no incentive compensation will be paid.
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Under the terms of the Short-Term Incentive Plan, the Chief Executive Officer can realize maximum incentive compensation of 40% of base salary. The Chief Financial Officer, Chief Operations Officer and Chief Credit Officer can realize maximum incentive compensation of 30% of base salary. The Chief Lending Officer and Chief Administrative Officer can realize maximum incentive compensation equal to 25% of base salary.
F. | How does each element of compensation, and the Company’s decisions regarding that element, fit into the Company’s overall objectives and affect decisions regarding the other elements? |
Base salary compensation is closely related to incentive compensation because base salary is used as a starting place in calculating non-equity incentive compensation. Therefore, any increase in base salary will increase the potential value of non-equity incentive compensation payments to the executive. Increases in base salary also have the effect, along with non-equity incentive compensation, of increasing the executive’s “base amount” under Section 280G of the Internal Revenue Code of 1986 and, as a result, increasing the overall amount of a change in control payment paid to the executive under the provisions of the executive’s employment agreement.
As stated previously, the Company believes that it is prudent to compensate executive officers with a mix of incentive and non-incentive compensation. Too much emphasis on incentive compensation could result in management’s deployment of unnecessarily risky business strategies, which are not in the best interests of shareholders. Likewise, reliance on only non-incentive compensation would likely not provide optimal motivation to management to enhance shareholder value. Accordingly, the Company believes that the mix of compensation elements it utilizes achieves a balance between incentive and non-incentive forms of compensation such that the management is incented to increase shareholder value in a safe and sound manner.
Accounting and tax treatment for both the employer and the employees are considered in the administration of all incentive compensation plans. To the extent possible, and without compromising the profitability or integrity of the Company, all incentive plans are structured to achieve maximum tax benefits for both parties. A specific example is the utilization of incentive stock options, which qualify for favorable tax treatment under Section 422 of the Internal Revenue Code.
The Compensation Committee did not “benchmark” total compensation of the Company’s executive officers during 2006, but intends to begin doing so in 2007.
PROPOSAL 2: RATIFICATION OF INDEPENDENT PUBLIC ACCOUNTANTS
The Audit Committee of the Board of Directors has appointed the firm of Elliott Davis, PLLC, Certified Public Accountants, as the Company’s independent registered public accounting firm for 2007. The Company’s former independent registered public accounting firm, Larrowe & Company, PLC, merged with Elliott Davis, PLLC in 2006.
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A representative of Elliott Davis, PLLC is expected to be present at the Annual Meeting and available to respond to appropriate questions, and will have the opportunity to make a statement if he or she desires to do so.
The Company has paid Elliott Davis, PLLC (and its predecessor in interest, Larrowe & Company, PLC) fees in connection with its assistance in the Company’s annual audit and review of the Company’s financial statements. Sometimes the Company engages Elliott Davis, PLLC to assist in other areas of financial planning. The following table sets forth the fees billed to the Company by Elliott Davis, PLLC (and its predecessor in interest, Larrowe & Company, PLC) in various categories during 2006 and 2005.
Category | | 2006 Amount Billed | | 2005 Amount Billed | |
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Audit Fees: | | $ | 70,476 | | $ | 46,168 | |
Audit-Related Fees: | | | 42,760 | | | 14,055 | |
Tax Fees: | | | 2,950 | | | 3,635 | |
All Other Fees: | | | -0- | | | - 0 - | |
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Total Fees Paid: | | $ | 116,186 | | $ | 63,858 | |
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All services rendered by Elliott Davis, PLLC (and its predecessor in interest, Larrowe & Company, PLC) during 2006 and 2005 were subject to pre-approval by the Audit Committee.
THE BOARD OF DIRECTORS RECOMMENDS THAT SHAREHOLDERS VOTE “FOR” RATIFICATION OF ELLIOTT DAVIS, PLLC AS THE COMPANY’S INDEPENDENT PUBLIC ACCOUNTANTS FOR 2007.
Report of the Audit Committee
The Audit Committee of the Company, is responsible for receiving and reviewing the annual audit report of the Company’s independent auditors and reports of examinations by bank regulatory agencies, and helps formulate, implement, and review the Company’s internal audit program. The Audit Committee assesses the performance and independence of the Company’s independent auditors and recommends their appointment and retention. The Audit Committee has in place policies and procedures that involve an assessment of the performance and independence of the Company’s independent auditors, an evaluation of any conflicts of interest that may impair the independence of the independent auditors and pre-approval of an engagement letter that outlines all services to be rendered by the independent auditors.
During the course of its examination of the Company’s audit process in 2006, the Audit Committee reviewed and discussed the audited financial statements with management. The Audit Committee also discussed with the independent auditors, Elliott Davis, LLC, all matters required to be discussed by the Statement of Auditing Standards No. 61, as amended. Furthermore, the Audit Committee received from Elliott Davis, LLC disclosures regarding their independence required by the Independence Standards Board Standard No. 1, as amended and discussed with Elliott Davis, LLC their independence.
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Based on the review and discussions above, the Audit Committee (i) recommended to the Board that the audited financial statements be included in the Company’s annual report on Form 10-K for the year ended December 31, 2006 for filing with the SEC and (ii) recommended that shareholders ratify the appointment of Elliott Davis, LLC as auditors for 2007.
The Audit Committee members are “independent” and “financially literate” as defined by Nasdaq listing standards. The Board of Directors has determined that M. B. “Bo” Biggs, CPA and Alan W. Thompson, CPA, each a member of the Audit Committee, meet the requirements adopted by the SEC for qualification as an “audit committee financial expert.” An audit committee financial expert is defined as a person who has the following attributes: (i) an understanding of generally accepted accounting principles (“GAAP”) and financial statements; (ii) the ability to assess the general application of GAAP in connection with the accounting for estimates, accruals and reserves; (iii) experience preparing, auditing, analyzing or evaluating financial statements that are of the same level of complexity that can be expected in the Company’s financial statements, or experience supervising people engaged in such activities; (iv) an understanding of internal controls and procedures for financial reporting; and (v) an understanding of audit committee functions.
The Audit Committee has a written charter which is reviewed by the Committee for adequacy on an annual basis. The Audit Committee Charter is available at www.waccamawbank.com.
This report is submitted by the Audit Committee:
| M. B. “Bo” Biggs |
| E. Autry Dawsey, Sr. |
| Alan W. Thompson |
| J. Densil Worthington. |
OTHER MATTERS
The Board of Directors knows of no other business that will be brought before the Annual Meeting. Should other matters properly come before the meeting, the proxies will be authorized to vote shares represented by each appointment of proxy in accordance with their best judgment on such matters.
PROPOSALS FOR 2008 ANNUAL MEETING
It is anticipated that the 2008 Annual Meeting will be held on a date during April 2008. Any proposal of a shareholder which is intended to be presented at the 2008 Annual Meeting must be received by the Company at its main office in Whiteville, North Carolina no later than November 10, 2007, in order that such proposal be timely received for inclusion in the proxy statement and appointment of proxy to be issued in connection with that meeting. If a proposal for the 2008 Annual Meeting is not expected to be included in the proxy statement for that meeting, the proposal must be received by the Company by February 15, 2008 for it to be timely received for consideration. The Company will use its discretionary authority for any proposals received thereafter.
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SHAREHOLDER COMMUNICATIONS
The Company does not currently have a formal policy regarding shareholder communications with the Board of Directors, however, any shareholder may submit written communications to E. Autry Dawsey, Sr., Corporate Secretary, Waccamaw Bankshares, Inc., 110 North J. K. Powell Boulevard, Whiteville, North Carolina 28472, whereupon such communications will be forwarded to the Board of Directors if addressed to the Board of Directors as a group or to the individual director or directors addressed.
ADDITIONAL INFORMATION
A COPY OF THE COMPANY’S 2006 ANNUAL REPORT ON FORM 10-K WILL BE PROVIDED WITHOUT CHARGE TO ANY SHAREHOLDER ENTITLED TO VOTE AT THE ANNUAL MEETING UPON THAT SHAREHOLDER’S WRITTEN REQUEST. REQUESTS FOR COPIES SHOULD BE DIRECTED TO DAVID A. GODWIN, CHIEF FINANCIAL OFFICER, WACCAMAW BANKSHARES, INC., 110 NORTH J. K. POWELL BOULEVARD, WHITEVILLE, NORTH CAROLINA 28472.
REVOCABLE PROXY
WACCAMAW BANKSHARES, INC. |
110 North J.K. Powell Boulevard |
Whiteville, North Carolina 28472 |
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APPOINTMENT OF PROXY |
SOLICITED BY BOARD OF DIRECTORS |
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The undersigned hereby appoints Freda H. Gore, David A. Godwin and M. B. “Bo” Biggs (the “Proxies”), or any of them, as attorneys and proxies, with full power of substitution, to vote all shares of the common stock of Waccamaw Bankshares, Inc. (the “Company”) held of record by the undersigned on February 23, 2007, at the Annual Meeting of Shareholders of the Company to be held at the Vineland Station Train Depot, 701 South Madison Street, Whiteville, North Carolina, at 7:00 p.m. on April 19, 2007, and at any adjournments thereof. The undersigned hereby directs that the shares represented by this Appointment of Proxy be voted as follows on the proposals listed below:
1. ELECTION OF DIRECTORS: Proposal to elect three directors of the Company for the terms listed below.
| o | FOR all nominees listed below (except as indicated otherwise below) | | o | WITHHOLD AUTHORITY to vote for all nominees listed below |
NOMINEES:
Name | | Term |
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Brian D. Campbell | | One-Year |
Crawford Monroe Enzor, III | | Three-Year |
R. Dale Ward | | Three-Year |
| Instruction: To withhold authority to vote for one or more nominees, write that nominee’s name on the line below. |
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2. RATIFICATION OF INDEPENDENT PUBLIC ACCOUNTANTS: Proposal to ratify the appointment of Elliott Davis, PLLC as the Company’s independent public accountants for 2007.
3. OTHER BUSINESS: On such other matters as may properly come before the Annual Meeting, the Proxies are authorized to vote the shares represented by this Appointment of Proxy in accordance with their best judgment.
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THE SHARES REPRESENTED BY THIS APPOINTMENT OF PROXY WILL BE VOTED BY THE PROXIES IN ACCORDANCE WITH THE SPECIFIC INSTRUCTIONS ABOVE. IN THE ABSENCE OF INSTRUCTIONS, THE PROXIES WILL VOTE SUCH SHARES “FOR” THE ELECTION OF EACH OF THE NOMINEES LISTED IN PROPOSAL 1 ABOVE AND “FOR” PROPOSAL 2 ABOVE. IF, AT OR BEFORE THE TIME OF THE MEETING, ANY OF THE NOMINEES LISTED IN PROPOSAL 1 FOR ANY REASON HAVE BECOME UNAVAILABLE FOR ELECTION OR UNABLE TO SERVE AS DIRECTORS, THE PROXIES HAVE THE DISCRETION TO VOTE FOR A SUBSTITUTE NOMINEE OR NOMINEES. THIS APPOINTMENT OF PROXY MAY BE REVOKED AT ANY TIME BEFORE IT IS EXERCISED BY FILING WITH THE SECRETARY OF THE COMPANY AN INSTRUMENT REVOKING IT OR A DULY EXECUTED APPOINTMENT OF PROXY BEARING A LATER DATE, OR BY ATTENDING THE ANNUAL MEETING AND REQUESTING THE RIGHT TO VOTE IN PERSON.
| Date: ______________________, 2007 |
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| __________________________(SEAL) |
| (Signature) |
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| __________________________(SEAL) |
| (Signature, if shares held jointly) |
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| Instruction: Please sign above exactly as your name appears on this appointment of proxy. Joint owners of shares should both sign. Fiduciaries or other persons signing in a representative capacity should indicate the capacity in which they are signing. |
IMPORTANT: TO ENSURE THAT A QUORUM IS PRESENT, PLEASE SEND IN YOUR APPOINTMENT OF PROXY WHETHER OR NOT YOU PLAN TO ATTEND THE ANNUAL MEETING. EVEN IF YOU SEND IN YOUR APPOINTMENT OF PROXY YOU WILL BE ABLE TO VOTE IN PERSON AT THE MEETING IF YOU SO DESIRE.
PLEASE MARK, SIGN, DATE AND PROMPTLY RETURN THIS PROXY CARD IN THE ENCLOSED ENVELOPE
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REVOCABLE PROXY
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