To align shareholder and executive interests and to create incentives for improving shareholder value, the long-term component of the Company’s executive compensation program uses stock option awards, performance-based restricted stock unit awards and, on a selective basis, time-based restricted stock unit awards. With the exception of new hire inducement grants made to Robert DeBakker, Vice President of Operations, and another executive, all executive stock option and restricted stock unit awards made during fiscal year 2005 were from shareholder approved plans.
Time-based Restricted Stock Unit Awards: Time-based restricted stock unit awards are intended to serve as a retention incentive for executives selected by the Committee. Three executives, including the Chief Executive Officer, received time-based restricted stock unit awards in fiscal year 2005. Of these time-based restricted stock unit awards, one vests 20% annually over five years, one cliff vests after five years, and the award made to the Chief Executive Officer cliff vests after approximately four and a half years, immediately prior to his 65th birthday.
The Committee may make other types of long-term incentives awards in the future as new compensation trends emerge and the accounting implications of various types of awards change. These types of awards may include stock appreciation rights and restricted stock awards.
Retirement Plans
The Company makes contributions for eligible employees (including executives) under its 401(k) Plan. Under the 401(k) Plan, eligible employees may elect to have up to 50% of their pay contributed to the plan, subject to certain tax limitations ($13,000 in calendar year 2004 and $14,000 in 2005). The Company makes matching contributions of 50% of an employee’s contribution, up to 6% of an employee’s pay, subject to tax limitations. All matching contributions are in cash and may be invested in funds of the employee’s choice.
Deferred Compensation Plan
Senior executives can generally elect to defer up to 50% of their salary and 90% of their bonuses. Cash amounts credited to the Deferred Compensation Plan earn a rate of return equal to the prime rate plus one percent. Deferred amounts will be paid in a lump sum upon termination, except in the case of retirement, in which case the deferred amounts will be paid in a lump sum or in annual installments for up to 10 years, as elected by the executive.
Employee Stock Purchase Plan
All qualifying employees, including executives, can participate in the Company’s Employee Stock Purchase Plan. Under this plan, employees can acquire Common Stock of the Company through regular payroll deductions of up to 15% of base pay plus commissions. The plan provides for a series of overlapping 24 month offering periods beginning every three months. Employees are only permitted to participate in one offering at a time. Each offering consists of eight three-month purchase periods at the end of each of which stock is purchased. Purchases under the plan are subject to the limitation that not more than $25,000 in value of stock may be purchased annually and not more than 500 shares of stock may be purchased on any single purchase date. The purchase price of the shares is the lesser of 85% of the closing market price of the Common Stock as of the first day of the offering period or on the purchase date. If the market value of the Common Stock on the first day of a new offering is less than or equal to the market value on the first day of the offering in which an employee is enrolled, the employee will be automatically withdrawn from the prior offering and enrolled in the new offering.
Acceleration of Certain Options
On June 28, 2004, the Committee approved an acceleration of the vesting of those stock options awarded to employees, including the named executive officers (other than the Chief Executive Officer) with an option price equal to or greater than the closing sale price of $23.38 per share on that date, as reported on the NASDAQ National Market. No options were accelerated for members of the Board of Directors. As a result of this acceleration, options to acquire approximately 1.2 million shares of the Company’s Common Stock became immediately exercisable.
On January 25, 2005, the Committee accelerated the vesting of those stock options awarded to employees, including the named executive officers (other than those awarded to the Chief Executive Officer at his time of hire, which are discussed below), having an exercise price greater than $20.24. No options were accelerated for members of the Board of Directors. The closing price of the Company’s Common Stock on the NASDAQ National Market on January 25, 2005 was $17.14. As a result of this acceleration, options to acquire approximately 220,000 shares of the Company’s Common Stock became immediately exercisable.
The Company believes the acceleration of the stock option vesting schedules will reduce the future amortization of the Company’s stock option compensation expense for fiscal 2007 and beyond and will enhance comparability of its financial statements with those of prior and future fiscal periods.
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Compensation of the Chief Executive Officer
During fiscal year 2005, Nick Konidaris, the Chief Executive Officer of the Company, received a base salary of $395,000. This salary was based on Mr. Konidaris’ experience and was the result of arm’s-length negotiations between the Company and Mr. Konidaris at the time of his hire in January 2004. Mr. Konidaris also received employee profit share and a bonus under the Company’s Annual Executive Team Bonus Plan for fiscal year 2005 in the aggregate amount of $300,000. The bonus (including amounts received under the profit share) was approximately 75% of his targeted bonus amount and was determined in the same manner as other bonuses paid under the Annual Executive Team Bonus Plan described above; provided that the percentage of the individual performance measure achieved by Mr. Konidaris was determined by calculating the average of the percentages achieved by the persons directly reporting to him. In fiscal year 2005 Mr. Konidaris also was awarded options to purchase 40,000 shares of Company Common Stock, 20,000 performance-based restricted stock units and 20,000 time-based restricted stock units. In determining the long-term incentive awards made to Mr. Konidaris, the Committee took into account compensation information from peer companies. The Committee also took into account that, as an inducement to Mr. Konidaris to accept employment with the Company in January 2004, he was granted options to purchase 420,000 shares of stock and 20,000 shares of restricted stock. These grants were based upon compensation information for comparable companies as well as arm’s-length negotiations between the Company and Mr. Konidaris. In addition, the restricted stock grant represented payment for stock options Mr. Konidaris was forfeiting with his prior employer in accepting the position.
On January 25, 2005, the Committee accelerated the vesting of an option to purchase 315,000 shares of the Company’s Common Stock granted to Mr. Konidaris, so that the option became fully exercisable on August 26, 2005. The option has an exercise price of $25.71. Under the terms of the original option agreement, 105,000 shares would have vested on each of January 7, 2006, January 7, 2007 and January 7, 2008. Additionally, a stock option granted to Mr. Konidaris to purchase 40,000 shares of the Company’s Common Stock was accelerated effective January 25, 2005. The option has an exercise price of $25.50. Under the terms of the original option agreement, 10,000 shares would have vested on each of July 13, 2005, July 13, 2006, July 13, 2007 and July 13, 2008. In connection with both of these accelerations, Mr. Konidaris has agreed that the shares underlying the accelerated options may not be sold by him until the dates those shares would otherwise have been vested under the terms of the original option agreements.
Deductibility of Compensation
It is the Company’s policy to make reasonable efforts to cause executive compensation to be eligible for deductibility under section 162(m) of the Internal Revenue Code. Under section 162(m), the federal income tax deductibility of compensation paid to the Company’s Chief Executive Officer and to each of its four other most highly compensated executive officers may be limited to the extent that such compensation exceeds $1 million in any one year. Under Section 162(m), the Company may deduct compensation in excess of $1 million if it qualifies as “performance-based compensation,” as defined in Section 162(m).
In recent years, compensation paid to the Company’s Chief Executive Officer and to each of its four other most highly compensated executive officers has been deductible by the Company even though certain compensation may not have qualified as “performance-based compensation.” However, it is possible that non-qualifying compensation paid to the Company’s executives may exceed $1 million in a taxable year and therefore limit the deductibility by the Company of a portion of such compensation. For example, some of the Company’s executives have been granted time-based restricted stock units that will vest over the next several years. The Company believes that all of the stock options granted to its executives, other than those inducement grants made to Mr. DeBakker and another executive outside of shareholder approved plans, qualify under Section 162(m) as performance-based compensation.
By the Compensation Committee:
Keith L. Thomson, Chairman
Richard J. Faubert
Jon D. Tompkins
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COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
The Compensation Committee consisted of directors Keith L. Thomson, Richard J. Faubert, and Jon D. Tompkins during the last completed fiscal year. No Compensation Committee member is or has been an employee of the Company or has any other material relationship with the Company.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee assists the Board of Directors in fulfilling its responsibility for oversight of the quality and integrity of the accounting, auditing and financial reporting practices of the Company. In July 2004, the Board of Directors approved and adopted an amended Audit Committee Charter, a copy of which is attached to this Proxy Statement as Appendix D.
The Audit Committee oversees the Company’s accounting and financial reporting processes on behalf of the Board of Directors and oversees the audits of the Company’s financial statements. Management has the primary responsibility for the financial statements and the reporting processes including the systems of internal controls.
The Audit Committee discussed with the Company’s independent auditors the overall scope and plans for their audit. The Audit Committee meets with the independent auditors, with and without management present, to discuss the results of their examination, their evaluation of the Company’s internal and disclosure controls and the overall quality of the Company’s financial reporting.
In connection with the Company’s audited financial statements for the year ended May 28, 2005, the Audit Committee (1) reviewed and discussed the audited financial statements with management; (2) discussed with the independent auditors the matters required to be discussed by Statement on Auditing Standards No. 61; and (3) received the written disclosures and the letter from the independent auditors required by Independence Standards Board Standard No. 1 and discussed with the independent auditors the independent auditors’ independence.
Based upon these reviews and discussions, the Audit Committee has recommended to the Board of Directors, and the Board of Directors has approved, that the Company’s audited financial statements be included in the Company’s Annual Report on Form 10-K for the fiscal year ended May 28, 2005 for filing with the Securities and Exchange Commission.
By the Audit Committee:
Robert R. Walker, Chairman
Frederick A. Ball
Gerald F. Taylor
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Principal Accounting Firm Fees
The following table shows the fees billed or accrued to the Company for the audit and other services provided in fiscal 2005 by KPMG LLP, the Company’s principal accounting firm.
| | 2005
| | 2004
|
---|
Audit Fees (1) | | | $ 805,583 | | | | $550,900 | |
Audit-Related Fees (2) | | | $ 13,274 | | | | — | |
Tax Fees (3) | | | $ 227,776 | | | | $274,931 | |
All Other Fees | | | — | | | | — | |
Totals | | | $1,046,633 | | | | $825,831 | |
(1) | | Audit Fees represent fees for professional services performed in connection with the audit of the Company’s financial statements, including reviews of interim financial statements included in Form 10-Q, and in 2005 the audit of the company’s internal control over financial reporting. |
(2) | | Audit-Related Fees represent fees for assurance and related services for professional services rendered in connection with the SEC investigation relating to the Company’s restatement of its financial statements announced in March 2003. |
(3) | | Tax Fees represent fees billed for tax compliance, tax advice and tax planning. |
All services to be provided by KPMG LLP are required to be approved by the Audit Committee in advance. The audit and audit-related services are approved annually. These services include, but are not limited to, the annual financial statement audit, statutory audits of certain foreign subsidiaries and reviews of consolidated quarterly results as reported on Form 10-Q. With respect to services for other than audit and audit-related services, at least annually the independent auditor submits to the Audit Committee for its approval anticipated engagements for the ensuing year, either at the time the Audit Committee reviews and approves the annual audit engagement, or at a time specifically scheduled for reviewing such other services. Quarterly, and in conjunction with the Audit committee’s regularly scheduled meetings, the independent auditor presents to the Audit Committee for pre-approval any proposed engagements not previously reviewed and approved. In the event that an audit or non-audit service requires approval before the next regularly scheduled meeting of the Audit Committee, the auditor must contact the Chairman of the Audit Committee to obtain such approval. The approval must be reported to the Audit Committee at its next regularly scheduled meeting.
PROPOSAL 2: RATIFICATION OF INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM
KPMG LLP audited the Company’s financial statements for the fiscal year ended May 28, 2005 and has been appointed to audit the Company’s financial statements for the fiscal year ending June 3, 2006. While not required, the Board of Directors is submitting this appointment for ratification by the shareholders. Representatives of KPMG LLP are expected to attend the meeting, where they are expected to be available to respond to appropriate questions and, if they desire, to make a statement.
The Board recommends a vote FOR the ratification of the selection of KPMG LLP as ESI’s independent registered public accounting firm for the 2006 fiscal year.
If the appointment is not ratified, the Audit Committee will consider whether it should select another independent registered public accounting firm to audit the Company’s financial statements.
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PERFORMANCE GRAPH
Assumes that $100.00 was invested on June 2, 2000 in Electro Scientific Industries, Inc. Common Stock, the S&P 500 Index and the S&P Information Technology Index, and that all dividends were reinvested.
Historical stock price performance should not be relied upon as indicative of future stock price performance.
COMPARISON OF 5 YEAR CUMULATIVE TOTAL RETURN*
AMONG ELECTRO SCIENTIFIC INDUSTRIES, INC., THE S&P 500 INDEX
AND THE S&P INFORMATION TECHNOLOGY INDEX
| | * $100 invested on 6/2/00 in stock or on 5/31/00 in index-including reinvestment of dividends. Indexes are calculated on month-end basis.
Copyright © 2002, Standard & Poor’s, a division of The McGraw-Hill Companies, Inc. All rights reserved. www.researchdatagroup.com/S&P.htm |
| | | | Cumulative Total Return
| |
---|
| | | | 6/2/00
| | 6/1/01
| | 5/31/02
| | 5/30/03
| | 5/29/04
| | 5/28/05
|
---|
ELECTRO SCIENTIFIC INDUSTRIES, INC. | | | | | 100.00 | | | | 70.17 | | | | 50.03 | | | | 28.55 | | | | 43.25 | | | | 34.39 | |
S & P 500 | | | | | 100.00 | | | | 89.45 | | | | 77.06 | | | | 70.85 | | | | 83.83 | | | | 90.74 | |
S & P INFORMATION TECHNOLOGY | | | | | 100.00 | | | | 52.63 | | | | 36.95 | | | | 34.91 | | | | 42.58 | | | | 42.97 | |
The information contained above under the captions “Compensation Committee Report on Executive Compensation,” “Report of the Audit Committee,” and “Performance Graph” shall not be deemed to be “soliciting material” or to be “filed” with the Securities and Exchange Commission, nor shall such information be incorporated by reference into any future filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, except to the extent that the Company specifically incorporates it by reference into such filing.
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CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
On June 9, 2005, the Company agreed to purchase My SAP Business Suite and related software from SAP. The purchase price for the software is subject to the confidentiality provisions of the license agreement with SAP. The salesperson for SAP in the transaction was the son-in-law of Robert Chamberlain, Senior Vice President of Customer Operations of the Company. Mr. Chamberlain disclosed this relationship to the Company at the time and recused himself from the decision-making process.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Company’s executive officers, directors and persons who own more than ten percent of the Common Stock to file reports of ownership and changes in ownership with the Securities and Exchange Commission (“SEC”). Executive officers, directors and beneficial owners of more than ten percent of the Common Stock are required by SEC regulations to furnish the Company with copies of all Section 16(a) forms they file. Each of Mr. Konidaris, Mr. Chamberlain and Mr. Dodson inadvertently failed to timely report options granted and restricted stock units awarded in July 2004. In addition, Mr. Hanson, a retired member of the Board of Directors, inadvertently failed to timely file a Form 4 reporting the extension of the vesting period of his options after retirement in October 2004. The required filings have since been made.
OTHER MATTERS
Shareholder Proposals in the Company’s Proxy Statement
Shareholders wishing to submit proposals for inclusion in the Company’s proxy statement for the 2006 annual meeting of shareholders must submit the proposals for receipt by the Company not later than May 15, 2006.
Shareholder Proposals not in the Company’s Proxy Statement
Shareholders wishing to present proposals for action at this annual meeting or at another shareholders’ meeting must do so in accordance with the Company’s bylaws. A shareholder must give timely notice of the proposed business to the Secretary. To be timely, a shareholder’s notice must be in writing and delivered to the secretary not less than 90 days nor more than 120 days prior to the anniversary date of the proxy statement for the prior year’s annual meeting of shareholders, provided, however, that in the event that the date of the annual meeting is advanced by more than 30 days or delayed (other than as a result of adjournment or postponement) by more than 70 days from the anniversary of the previous year’s annual meeting, notice by the shareholder, to be timely, must be received by the Secretary no earlier than 120 days before such annual meeting and no later than the later of 90 days before such annual meeting or 10 days following the day on which public announcement of the date of the meeting was first made. A shareholder proposal must include the information specified in the Company’s bylaws, and a copy of the relevant provisions of the bylaws will be provided to any shareholder upon written request to the Company’s Secretary. The chairman of the meeting may, if the facts warrant, determine and declare that the business was not properly brought before the meeting in accordance with the Company’s bylaws. Any notice relating to a shareholder proposal for the 2006 annual meeting, to be timely, must be received by the Company between May 15, 2006 and June 14, 2006.
Shareholders who wish to submit a shareholder proposal should do so in writing addressed to the Board of Directors, c/o Chairman of the Board, Electro Scientific Industries, Inc., 13900 NW Science Park Drive, Portland, Oregon 97229-5497.
Shareholder Nominations for Directors
Shareholders wishing to directly nominate candidates for the Board of Directors at an annual meeting must do so in writing, in accordance with the Company’s bylaws and delivered to the Secretary not less than 90 days nor more than 120 days prior to the date of the proxy statement for the prior year’s annual meeting of shareholders, provided, however, that in the event that the date of the annual meeting is advanced by more than 30 days or delayed (other than as a result of adjournment or postponement) by more than 70 days from the anniversary of the previous year’s annual meeting, notice by the shareholder, to be timely, must be received by the Secretary no earlier than
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120 days before such annual meeting and no later than the later of 90 days before such annual meeting or 10 days following the day on which public announcement of the date of the meeting was first made. A shareholder proposal must include the information specified in the Company’s bylaws, and a copy of the relevant provisions of the bylaws will be provided to any shareholder upon written request to the Company’s Secretary. Shareholders wishing to make any director nominations at any special meeting of shareholders held for the purpose of electing directors must do so, in accordance with the bylaws, by delivering timely notice to the Secretary setting forth the information specified in the Company’s bylaws for annual meeting nominations. To be timely, the notice must be given not later than 10 days following the day on which public announcement is first made of the date of the special meeting and the nominees proposed by the Board of Directors to be elected at the meeting. The chairman of the meeting of shareholders may, if the facts warrant, determine that a nomination was not made in accordance with the proper procedures. If the chairman does so, the chairman shall so declare to the meeting and the defective nomination shall be disregarded.
Transaction of Other Business
Although the Notice of Annual Meeting of Shareholders provides for the transaction of such other business as may properly come before the meeting, the Board of Directors has no knowledge of any matters to be presented at the meeting other than those referred to herein. The enclosed proxy, however, gives discretionary authority in the event that any other matters should be presented.
By Order of the Board of Directors
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J. Michael Dodson
Senior Vice President of Administration,
Chief Financial Officer and Secretary Portland, Oregon
September 12, 2005
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APPENDIX A
Electro Scientific Industries, Inc.
Corporate Governance Guidelines — Restated
Adopted April 21, 2005
I. | | Director Selection and Qualifications |
A. Selection of Board Members. The Corporate Governance and Nominating Committee will recommend nominees for directorship to the Board of Directors. The invitation to join the Board of Directors should be extended on behalf of the Board by the Chairman of the Corporate Governance and Nominating Committee.
B. Qualifications of Directors. The Corporate Governance and Nominating Committee is responsible for assessing on an annual basis the requisite skills and characteristics of Board members and the composition of the Board as a whole. This assessment will include the determination of independence as well as consideration of skills experience and other criteria in the context of the needs of the Company. The criteria for directors include the following:
1. | | Directors should be of the highest ethical character. |
2. | | Directors should have reputations that enhance the image and reputation of the Company. |
3. | | Directors should be highly accomplished and leaders in their respective fields. |
4. | | Directors should have relevant expertise and experience, and be able to offer advice and guidance to the Company’s management. |
5. | | Directors should demonstrate sound business judgment. |
6. | | Directors should work with management collaboratively and constructively. |
A director who is determined not to satisfy the qualifications set forth above will not be re-nominated for an additional term.
C. Director Independence. Not less than two thirds of the members of the Board of Directors shall meet the criteria for independence as defined below. The determination of independence shall be made annually by the Board of Directors. When determining director independence, both direct and indirect relationships will be considered. To be “independent” a director must meet the standards for independence under applicable laws, rules and regulations, including the listing standards of NASDAQ. In addition, a director is not independent if he or she:
1. | | Has been employed by the Company or its subsidiaries or affiliates in an executive capacity within the last five calendar years; |
2. | | Has received, during the current calendar year or either of the three immediately preceding calendar years, remuneration, directly or indirectly, other thande minimis remuneration, as a result of service as, or being affiliated with an entity that serves as, (i) an adviser, consultant or legal counsel to the Company or to a member of its senior management; or (ii) a significant customer or supplier of the Company; |
3. | | Has a personal services contract(s) with the Company, or a member of its senior management; |
4. | | Has been affiliated with a not-for-profit entity that receives significant contributions from the Company; |
5. | | Has during the current calendar year or either of the three immediately preceding calendar years, had any business relationship with Electro Scientific for which Electro Scientific has been required to make disclosure under Regulation S-K of the Securities and Exchange Commission (“SEC”), other than for service as a Director or for which relationship no more thande minimis remuneration was received in any one such year; |
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6. | | Is employed by a public company at which an executive officer of Electro Scientific serves as a director; |
7. | | Has had any of the relationships described in subsections (1)-(6) above with any affiliate of the Company; or |
8. | | Is a member of the immediate family of any person described in subsections (1)-(7) above. |
A director is deemed to have received remuneration, directly or indirectly, if remuneration, other thande minimis remuneration, was paid by the Company, its subsidiaries or affiliates, to any entity in which the director has a beneficial ownership interest of five percent or more, or to an entity by which the director is employed or self-employed other than as a director. Remuneration is deemedde minimis remuneration if such remuneration is $5,000 or less in any calendar year or, if such remuneration is paid to an entity, it (1) did not for the calendar year exceed the lesser of $5 million or one percent of the gross revenues of the entity; and (2) did not directly result in an increase in the compensation received by the director from that entity.
D. Process for Selecting, Evaluating and Nominating New Director Candidates. The Corporate Governance and Nominating Committee will identify and evaluate candidates for Director as follows:
1. | | The Committee will identify the need to add a new Board Member based upon its assessment of the composition of the Board or to fill a vacancy. |
2. | | The Committee initiates director searches, working with staff support, input from Board members and others, as necessary, and hiring a search if the Committee determines it desirable to do so. |
3. | | The Committee will consider director candidate suggestions from many sources, including shareholders. Shareholder suggestions should be submitted to Electro Scientific Industries, Inc., 13900 NW Science Park Drive, Portland Oregon 97229, Attention: Chairman of the Corporate Governance and Nominating Committee. The Committee does not intend to alter the manner in which it evaluates candidates based upon whether the candidate was suggested by a shareholder. The Committee will provide a response to every submission of a candidate suggestion. |
4. | | Candidates who satisfy the criteria and otherwise qualify for Board membership will be submitted to the Committee for consideration. The Committee will determine whether candidates should be considered further and, if so, in what manner. The Committee may initiate contacts directly or through a search firm. |
5. | | The Committee will determine in its discretion whether to recommend a candidate to the Board for consideration as a Director nominee. |
E. Term Limits. The Board does not limit the number of terms for which an individual may serve as a director. Directors who have served on the Board for a period of time provide valuable insights into the operations and business of the Company based upon their experience and understanding of the Company’s history, policies and business objectives.
F. Retirement Policy. Directors will retire from the Board upon the expiration of the term after reaching the age of 70.
G. Classified Board. The Board is divided in to three classes with one class elected each year for a three-year term. The Board believes that the classified board promotes continuity and experience and orderly succession of Board members, which contribute to long-term shareholder value.
H. Employee Director Resignation. When an employee director resigns or otherwise leaves or changes his or her position with the Company, the employee director should tender his or her resignation from the Board.
I. Non-employee Directors Who Change Job Responsibility; Retirement. The Board does not believe non-employee directors who retire or change their principal occupation or business association should necessarily leave the Board; however, there should be an opportunity for the Board, through the Corporate Governance and Nominating Committee, to review the continued appropriateness of Board membership under these circumstances.
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II. | | Board Operations and Responsibilities |
A. Chairman of the Board/Lead Director. It is the practice of the Board to select a Chairman who qualifies as an “independent” director as defined above. If at any time the Chairman fails to meet the qualifications of independence, the Board will designate a Lead Director who qualifies as an independent director.
B. Scheduling of Full Board Meetings. Board meetings will be scheduled in advance, ordinarily at least once every quarter. Special meetings will be held as necessary. The meetings are usually held at the Company’s principal executive office but may also be held elsewhere.
C. Executive Sessions. At least twice each year in conjunction with regularly scheduled Board meetings, the independent directors will meet in an executive session at which employee directors are not present.
D. Agenda for Board Meetings. The Chairman of the Board, in cooperation with the CEO will establish the agenda for each Board meeting. Every Board member may suggest matters for the agenda.
E. Attendance at Meetings. Directors are expected to attend shareholders meetings, Board meetings and meetings of committees on which they serve and to devote the time required to discharge properly their responsibilities as directors.
F. Contacting a Board Member. Shareholders may contact any Director, including the Chairman, by writing to them c/o the Corporate Secretary, Electro Scientific Industries, 13900 NW Science Park Drive, Portland Oregon 97229.
G. Advisors. The Board and each committee have the power and authority to hire independent legal, financial or other advisors as they deem necessary or desirable.
H. Director Access to Officers and Employees: Directors have full access to officers and employees of the Company. Directors will use their judgment to ensure that any such contact is not disruptive to business operation of the Company and will, to the extent not inappropriate, inform the CEO of any such communication. The Board encourages the presentation at meetings by officers and employees who can provide additional insight into matters being discussed or who have potential that the CEO believes should be given exposure to the Board. The Board encourages management to arrange presentations at Board meetings by the Company’s officers and employees and provide other reports that will enhance the flow of meaningful financial and business information to the Board. The CEO, in consultation with the Chairman of the Board, will determine which officers and employees will attend meetings of the Board or its committees.
I. Board Compensation. The form and amount of director compensation will be determined by the Board upon the recommendation of the Compensation Committee in accordance with the policies and principles in its charter and consistent with rules promulgated by NASDAQ, including without limitation those relating to director independence and to compensation of Audit Committee members.
The Compensation Committee will review director compensation annually, as required by its charter, and recommend any changes in the form and amount of director compensation or director compensation principles to the Board when the committee determines a change is advisable. The Board is aware that questions as to director independence may be raised if, for example, (i) directors’ fees and perquisites exceed what is customary, (ii) the Company makes substantial charitable contributions with which a director is affiliated, or (iii) the Company enters into consulting contracts with (or provides other indirect forms of compensation to) a director or an organization with which the director is affiliated.
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A. Committees; Qualifications. The Board will have at all times an Audit Committee, a Compensation Committee, Corporate Governance and Nominating Committee and a Technology Committee. All members of the Audit Committee, Compensation Committee and Corporate Governance and Nominating Committee shall meet the qualifications of independent director set forth above. At least three members of the Audit Committee will be “financially literate” and at least one member of the Audit Committee will be a “financial expert.” The Board may also establish or maintain other committees that it deems necessary or desirable.
B. Committee Charters. Each committee will have a charter that sets forth the purpose, duties and responsibilities of the committee.
C. Meetings; Agenda. The Chairman of each committee, in consultation with the Chairman of the Board, committee members and appropriate management, will determine the agenda and frequency for committee meetings, consistent with any requirements set forth in Committee Charters.
D. Appointment to Committees. Committee Members and Chairs will be appointed on an annual basis by the Board upon the recommendation of the Corporate Governance and Nominating Committee.
IV. | | Director Orientation and Continuing Education |
Every new Director will participate in the Company’s Orientation Program and all Directors are encouraged to keep current with corporate governance issues through continuing education or other activities. The orientation will familiarize new Directors with the Company’s strategic plans, its significant facilities, its significant financial, accounting and risk management issues, its compliance programs, its Code of Business Practices, its principal officers, and its internal and independent auditors.
V. | | CEO Evaluation and Management Succession |
A. CEO Evaluation. The Compensation Committee will conduct an annual review of the CEO’s performance, as set forth in its charter. The Board of Directors will review the Compensation Committee’s evaluation in order to ensure that the CEO is providing the best leadership for the Company in the long- and short-term.
B. Management Succession. The Compensation Committee will periodically report to the Board on succession planning and management development. The Board will work with the Compensation Committee to identify and evaluate potential successors to the CEO. The CEO should at all times make available his or her recommendations and evaluations of potential successors, along with a review of any development plans recommended for such individuals. The Compensation Committee periodically reviews the leadership development programs of the Company.
VI. | | Annual Performance Evaluations |
In addition to the self-evaluations to be performed by each of the Audit Committee, the Compensation Committee and the Corporate Governance Committee and Nominating Committee, the Board of Directors will conduct an annual self-evaluation to determine whether it and its committees are functioning effectively. The Corporate Governance and Nominating Committee will oversee the evaluation process and will report annually to the Board with an assessment of the Board’s performance. The assessment will focus on the Board’s contribution to the Company and specifically focus on areas in which the Board or management believes that the Board could improve.
VII. | | Management Responsibilities |
A. Financial Reporting, Legal Compliance and Ethical Conduct. The Board’s governance and oversight functions do not relieve the Company’s executive management of the primary responsibility for preparing financial statements which accurately and fairly present the Company’s financial results and condition. Executive
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management shall maintain systems, procedures and a corporate culture that promote compliance with legal and regulatory requirements and the ethical conduct of the Company’s business.
B. Corporate Communications. The Board believes that executive management has the primary responsibility to communicate with investors, the press, employees and other constituencies that are involved with the Company, and to set policies for those communications.
These guidelines, along with the Company’s Articles of Incorporation and Bylaws and the charters of the Board committees, are the framework for the governance of the Company and are intended to assist the Board in the exercise of its responsibilities. These guidelines will be reviewed periodically and may be revised by the Board from time to time. These guidelines are in addition to and are not intended to change or interpret any federal or state law.
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APPENDIX B
ELECTRO SCIENTIFIC INDUSTRIES, INC.
CORPORATE GOVERNANCE AND NOMINATING COMMITTEE
OF THE BOARD OF DIRECTORS
CHARTER
July 15, 2004
The Corporate Governance and Nominating Committee of Electro Scientific Industries, Inc. (the “Company”) is appointed by the Board of Directors to (a) develop and recommend to the Board a set of corporate governance principles applicable to ESI (the “Corporate Governance Guidelines”), (b) identify individuals qualified to become Board members and recommend that the independent directors on the Board nominate the identified director nominees for election, subject to any legal or contractual commitments, and (c) review the qualifications of directors eligible to become members of Board committees and recommend directors to the Board for appointment to Board committees.
The Committee shall consist of at least three members of the Board, each of whom shall be an independent director under the standards for independence set forth in the Corporate Governance Guidelines.
The members of the Committee shall be appointed by the Board at the annual organizational meeting of the Board. Unless a Chair is designated by the Board, the members of the Committee may designate a Chair by majority vote of the full Committee membership. Members may be removed by the Board at any time.
III. | | AUTHORITY AND RESPONSIBILITY |
1. | | The Committee shall meet at least once during each fiscal year and periodically as the Committee deems necessary to fulfill its responsibilities. The Committee will record and maintain minutes of each of its meetings and make regular reports to the Board. |
2. | | The Committee shall develop and recommend to the Board a set of Corporate Governance Guidelines. The Committee will annually review the Corporate Governance Guidelines and recommend any proposed changes to the Board for approval. |
3. | | The Committee shall identify individuals qualified to become Board members, including existing directors eligible for re-election to the Board, in accordance with the Director Selection and Qualification provisions of the Corporate Governance Guidelines, and recommend to the Board the director nominees for the next annual meeting of shareholders or the nominees to fill any interim vacancies on the Board. |
4. | | The Committee shall annually recommend to the Board Director directors for membership on Committees of the Board, in accordance with the criteria regarding committee member qualifications set forth in the Corporate Governance Guidelines. |
5. | | The Committee shall annually review its own performance and this Charter and recommend to the Board any proposed changes to this Charter or to the Committee. |
6. | | The Committee will oversee the evaluation of the performance of the Board, and its Committees and will provide the Board an annual report regarding its assessment. |
7. | | The Committee has sole authority to retain and terminate any search firm used to identify director candidates or to otherwise assist the Committee and has sole authority to approve the search firm’s fees and other retention terms. The Committee also has authority to obtain advice and assistance from legal, accounting or other advisors. |
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8. | | The Committee is authorized to form and delegate authority to subcommittees as appropriate. |
9. | | The Committee will (a) review ESI’s Code Conduct and Business Practices as necessary, but not less than annually, and recommend to the Board any proposed changes to the code, and (b) monitor the reporting procedures described in the Code. |
10. | | The Committee will review corporate governance matters required by applicable law, rule or regulation to be included in ESI’s annual proxy statement. |
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APPENDIX C
ELECTRO SCIENTIFIC INDUSTRIES, INC.
COMPENSATION COMMITTEE OF THE BOARD OF DIRECTORS
CHARTER
January 25, 2005
The Compensation Committee of Electro Scientific Industries, Inc. (the “Company”) is appointed by the Board of Directors to discharge the Board’s responsibilities relating to the compensation of the Company’s executives in accordance with this Charter and the Company’s Corporate Governance Guidelines. The Committee is also responsible for producing an annual report on executive compensation for inclusion in the Company’s annual proxy statement, in accordance with applicable laws, rules and regulations.
The Committee shall be comprised of at least three members of the Board, each of whom shall be an independent director under the standards for independence set forth in the Company’s Corporate Governance Guidelines.
The members of the Committee shall be appointed by the Board at the annual organizational meeting of the Board on the recommendation of the Nominating and Governance Committee. Unless a Chair is designated by the Board, the members of the Committee may designate a Chair by majority vote of the full Committee membership. Members may be removed by the Board at any time.
III. | | AUTHORITY AND RESPONSIBILITY |
1. | | The Compensation Committee shall meet at least semi-annually and periodically as the Committee deems necessary to fulfill its responsibilities. The Committee will record and maintain minutes of each of its meetings and make regular reports to the Board. |
2. | | The Committee shall annually review and approve corporate goals and objectives relevant to CEO compensation, evaluate the CEO’s performance in light of those goals and objectives, and set the CEO’s compensation levels based on this evaluation. In determining the long-term incentive component of CEO compensation, the Committee should consider the Company’s performance and relative shareholder return, the value of similar incentive awards to CEOs at comparable companies, and the awards given to the Company’s CEO in past years. The CEO shall not attend the portion of any Committee meeting when the CEO’s compensation is determined. |
3. | | The Committee shall annually review and set the compensation of all officers and other key executives, including awards under all incentive-compensation plans and equity-based plans. |
4. | | Consistent with the Corporate Governance Guidelines, the Committee will annually review and recommend to the Board the compensation of all directors and committee members, with such recommended compensation to be consistent with the compensation levels received by directors of the Company’s peer group of companies. |
5. | | The Committee has the authority to (a) establish, implement and administer all incentive compensation plans, equity-based plans and employee benefit plans for directors, officers and employees of the Company, (b) determine the individuals eligible for participation consistent with the eligibility provisions of the respective programs and set performance milestones under each of those programs, and (c) make grants and awards of all types permitted under the Company’s stock option and stock incentive plans to eligible individuals in accordance with the plans approved by shareholders of the Company. |
6. | | The Compensation Committee shall have sole authority to retain and terminate compensation consultants to assist it in the evaluation of director, CEO and key executive compensation, and sole authority to approve |
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| | the consultant’s fees and other retention terms. The Committee shall also have authority to obtain advice and assistance from legal, accounting or other advisers. |
7. | | The Committee is authorized to form and delegate authority to subcommittees as appropriate. |
8. | | The Committee shall annually review its own performance and this Charter and recommend to the Board any proposed changes to this Charter or to the Committee. |
9. | | The Committee shall prepare a report to the shareholders regarding the Company’s executive compensation practices and policies for inclusion in the Company’s annual proxy statement. |
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APPENDIX D
ELECTRO SCIENTIFIC INDUSTRIES, INC.
AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
CHARTER
July 15, 2004
The Audit Committee (the “Committee”) is appointed by the Board of Directors (the “Board”) of Electro Scientific Industries, Inc. (the “Company”) to assist the Board in fulfilling its oversight responsibilities with respect to:
• | | the financial reports and other financial information provided by the Company to its shareholders and others; |
• | | the Company’s financial policies and procedures; |
• | | the Company’s system of internal controls; |
• | | the Company’s accounting and financial reporting processes; |
• | | the independence, qualifications and performance of the Company’s independent accountants; and |
• | | the Company’s tax, legal, regulatory and ethical compliance. |
The Committee shall be comprised of three or more directors appointed by the Board, each of whom shall be independent as determined under the standards for independence set forth in the Company’s Corporate Governance Guidelines. All members of the Committee shall be able to read and understand fundamental financial statements, including a company’s balance sheet, income statement and cash flow statement, and meet such other standards required by applicable law (including SEC and Nasdaq rules). At least one member of the Committee shall be an “audit committee financial expert” as defined by SEC and Nasdaq rules.
The Committee shall meet at least four times annually or more frequently as the Committee may deem appropriate.
The Committee will meet separately with members of management and with the Company’s independent accountants to review the financial affairs of the Company and other matters. The Committee may create subcommittees or designate Committee members for special purposes who shall report to the Committee. The Committee shall report on a regular basis its activities to the Board and shall make such recommendations to the Board as it deems appropriate. The Committee will maintain written minutes of its meetings.
IV. | | RESPONSIBILITIES AND DUTIES |
The Committee’s role is one of oversight. Company management is responsible for maintaining the Company’s books of account and preparing periodic financial statements and the independent accountants are responsible for auditing the Company’s annual financial statements.
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To fulfill its responsibilities, the Committee will:
Documents/Reports Review
• | | Discuss earnings press releases, and financial information and earnings guidance provided to analysts and rating agencies. The Committee may limit its discussion to the types of information to be disclosed and the type of presentation to be made, and it need not discuss these matters in advance of each disclosure. |
• | | Discuss and review with senior financial management and the independent accountants before filing the financial information contained in the Company’s quarterly reports on Form 10-Q, including: (1) disclosures under “Management’s Discussion and Analysis of Financial Condition and Results of Operations”; (2) the selection, application and disclosure of the critical accounting policies and practices used; and (3) the management certifications. |
• | | Review with management and the independent accountants at the completion of the annual audit of the Company’s consolidated financial statements and before filing of the Annual Report on Form 10-K: |
• | | The Company’s annual consolidated financial statements and related footnotes; |
• | | Disclosures under “Management’s Discussion and Analysis of Financial Condition and Results of Operations”; |
• | | The independent accountants’ audit of the financial statements and their report; |
• | | Any significant changes required in the independent accountants’ audit plan; |
• | | Any difficulties or disputes with management encountered during the course of the audit; |
• | | The selection, application and disclosure of the critical accounting policies and practices used; |
• | | Management certifications; and |
• | | Any additional matters related to the conduct of the audit required to be communicated to the Committee under generally accepted auditing standards, including the independent accountants’ judgment about such matters as the quality (not just the acceptability), of the Company’s accounting practices, as well as other items set forth in SAS 61. |
• | | Resolve any disputes between management and the independent accountants regarding financial reporting. |
• | | Prepare the report required to be included in the Company’s proxy statement for each annual shareholders meeting that discloses whether the Committee has reviewed and discussed the audited financial statements with management, has discussed the matters required by SAS 61 and Independence Standards Board Standard No. 1 with the independent accountants, and has recommended to the Board that the consolidated financial statements be included in the Annual Report on Form 10-K. |
• | | Review any reports submitted by the independent accountants, including reports relating to: (1) all critical accounting policies and practices used; (2) all alternative treatments of financial information within generally accepted accounting principles that have been discussed with management, ramifications of the use of such alternative disclosures and treatments, and the treatment preferred by the independent accountants; and (3) other material written communications between the independent accountants and management, such as any management letter or schedule of unadjusted differences. |
• | | At least annually, obtain and review a report by the independent accountants describing: (1) the independent accountants’ internal quality control procedures; (2) any material issues raised by the most recent internal quality control review, or peer review, of the independent accountants, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the independent accountants, and any steps taken to deal with any such issues; and (3) all relationships between the independent accountants and the Company (to assess the independent accountants’ independence). |
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• | | Review and assess the adequacy of this Charter at least annually and recommend to the Board appropriate changes to the Charter. |
Control Processes
• | | Review with management and the independent accountants on a continuing basis: the adequacy and integrity of the Company’s system of accounting procedures; the Company’s financial reporting processes, both internal and external; the Company’s system of internal controls; and the disclosures regarding internal controls required by SEC rules to be contained in the Company’s periodic reports and the attestations or reports relating to such disclosure. |
• | | Review with the independent accountants and management the appropriateness of accounting principles followed by the Company, as well as proposed and adopted changes in accounting principles and their impact on the financial statements. |
Independent Accountants
The Committee is directly responsible for the appointment, compensation, oversight, evaluation and, where appropriate, replacement of the Company’s independent accountants. The Committee has the sole authority to engage and remove the independent accountants, to approve all audit and permissible non-audit engagements, and to determine the fees to be paid. The independent accountants will report directly to the Committee.
The Committee will:
• | | Pre-approve in accordance with SEC and Nasdaq rules all audit and permissible non-audit services provided to the Company by the independent accountants. The Committee may delegate this responsibility to one or more members of the Committee. |
• | | Obtain annually from the independent accountants a formal written statement delineating all relationships with the Company, including all non-audit services and associated fees. |
• | | Review and discuss with the independent accountants any disclosed relationships or services that might impact the accountants’ objectivity or independence. |
• | | Take appropriate action, if any, to ensure the independence of the independent accountants. |
• | | Conduct other reviews, as appropriate, to assist in the Committee’s oversight of the performance of the independent accountants, including, for example, reviewing the proposed audit plan each year, reviewing the proposed work plans of the independent accountants and reviewing comments from prior periods. |
• | | Review any reports submitted to the Committee by the independent accountants. |
Legal and Ethical Compliance
• | | Oversee and review periodically with management, outside counsel, and other experts, as appropriate, the programs and policies of the Company designed to ensure compliance with applicable laws and regulations, and the results of these compliance efforts. |
• | | Review and approve, where appropriate, all related-party transactions. |
• | | Oversee the process for receiving, retaining and treating complaints or concerns, including confidential and anonymous submissions by employees, regarding accounting and auditing matters and internal controls. |
• | | Review periodically with management, outside counsel and other experts, as appropriate, any legal and regulatory matters that may have a material impact on the financial statements. |
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Other Responsibilities
• | | Oversee and review periodically with management the Company’s policies relating to finance, capital expenditures, investment, borrowings, currency exposures, share issuance and repurchases, risk management, asset management, information management, and the security of its intellectual and physical assets. |
• | | Review and discuss with the independent accountants and management any material financial or non-financial arrangements of the Company that do not appear on the financial statements of the Company. |
• | | Review with management funding policies and investment performance of the Company’s benefit plans. |
• | | Review with management other finance, tax, legal and administrative issues as directed by the Board. |
• | | Create and monitor policies for hiring employees or former employees of the independent accountants to avoid independence impairment. |
• | | Make reports and recommendations to the Board of Directors on matters within the scope of the Committee’s functions. |
• | | Perform a review and evaluation, at least annually, of the performance of the Committee. The Committee shall conduct such review in such manner as it deems appropriate. |
• | | Engage independent counsel and other advisors as it deems necessary or appropriate to carry out its duties, with funding provided by the Company. |
• | | In addition to the activities described above, perform such other functions as necessary or appropriate under law, the Company’s articles of incorporation, bylaws and/or audit committee charter, and the resolutions and other directives of the Board. |
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| Please Mark Here for Addres Change or Comments | £ |
| SEE REVERSE SIDE |
1. Election of three directors: | FOR the nominees listed to the left (except as indicated to the contrary) | | WITHHOLD AUTHORITY to vote for all nominees listed to the left | | 2. | Ratify the appointment of KPMG LLP as ESI’s independent registered public accounting firm for the fiscal year ending June 3, 2006. | | FOR £ | | AGAINST £ | | ABSTAIN £ |
NOMINEES FOR THREE-YEAR TERMS:
01 Barry L. Harmon 02 W. Arthur Porter 03 Gerald F. Taylor | £ | | £ | | 3. | In their discretion, the proxies are authorized to vote upon such other matters as may properly come before the meeting or any adjournments or postponements thereof. | | £ | | £ | | £ |
Instruction:To withhold authority to vote for any nominee write that nominee’s name(s) in this space: | | | |
| | | PLEASE SIGN, DATE AND RETURN THIS PROXY CARD TODAY, USING THE ENCLOSED ENVELOPE. |
| | | Please sign below exactly as your name appears on this Proxy Card. If shares are registered in more than one name, all such persons should sign. A corporation should sign in its full corporate name by a duly authorized officer, stating his/her title. Trustees, guardians, executors and administrators should sign in their official capacity giving their full title as such. If a partnership, please sign in the partnership name by authorized persons. |
| | | If you receive more than one Proxy Card, please sign and return all such cards in the accompanying envelope. |
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| | | Typed or Printed names: |
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| | | Authorized Signature: |
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| | | Title or authority, if applicable: |
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| | | Date: |
| FOLD AND DETACH HERE | |
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| Vote by Internet or Telephone or Mail 24 Hours a Day, 7 Days a Week | |
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| Internet and telephone voting is available through 11:59 PM Eastern Time the day prior to annual meeting day. | |
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| Your Internet or telephone vote authorizes the named proxies to vote your shares in the same manner as if you marked, signed and returned your proxy card. | |
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| Internet | OR | Telephone | OR | Mail | |
| http://www.eproxy.com/esio | 1-800-435-6710 | Mark, sign and date | |
| Use the Internet to vote your proxy. Have your proxy card in hand when you access the web site. | Use any touch-tone telephone to vote your proxy. Have your proxy card in hand when you call. | your proxy card and return it in the enclosed postage-paid envelope. | |
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| If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card. | |
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PROXYELECTRO SCIENTIFIC INDUSTRIES, INC.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned shareholder of Electro Scientific Industries, Inc., an Oregon corporation (the “Company”), hereby appoints Nicholas Konidaris and J. Michael Dodson, and each of them, with full power of substitution in each, as proxies to cast all votes which the undersigned shareholder is entitled to cast at the Annual Meeting of Shareholders (the “Annual Meeting”) to be held at 1:00 p.m. on Thursday, October 20, 2005 at the Company’s executive offices located at 13900 NW Science Park Drive, Portland, Oregon, and any adjournments or postponements thereof upon the following matters.
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER. UNLESS DIRECTION IS GIVEN,THIS PROXY WILL BE VOTED “FOR” THE ELECTION OF THE NOMINEES LISTED IN PROPOSAL 1, “FOR” PROPOSAL 2 AND IN ACCORDANCE WITH THE RECOMMENDATIONS OF A MAJORITY OF THE BOARD OF DIRECTORS AS TO OTHER MATTERS. The undersigned hereby acknowledges receipt of the Company’s Proxy Statement and hereby revokes any proxy or proxies previously given.
(continued and to be signed on other side)
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Address Change/Comments(Mark the corresponding box on the reverse side) |
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FOLD AND DETACH HERE |
You can now access your Electro Scientific Industries, Inc. account online.
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